Library Board Minutes 06-06-2012MINUTES OF THE LIBRARY BOARD MEETING
TUESDAY, JUNE 12, 2012
' 5:30 P.M.
Members present: Branch Manager Deb Luken, Janet Bridgland, Sandra Lommel,
Beth Metzger, Ralph Olsen, Regional Supervisor Brandi Canter.
Minutes of the last meeting approved.
Old Business: None
Introduction of Elaine Settergren — new board member candidate
Library Report: - Deb Luken:
• Circulation for March, April, and May showed a decrease of only 1.6 %. Items checked out
averaged 112 per hour for these last three months.
• Branch staff visited over 480 second graders at Little Mountain, Pinewood, and Swan River
with stories and handouts promoting the Summer Reading Program. All Kindergartners from
Little Mountain and Pinewood visited the library in April and May for a tour, stories, and
library cards.
• Monticello Branch raised $700 in GRRL's High Five campaign. The branch kept $280 or 40 %.
This money will be used as seed money for "1000 Books Before Kindergarten ", beginning in
September.
• Friends of the Library book sale in April made a profit of over $1800. Friends purchased a
locked donation box to replace the one that was stolen. "Books for Babies" program
continues to offer book bags for Monticello newborns. Card holders have been purchased
which are available to patrons for a donation. The Friends hosted Minnesota author Julie
Kramer at the annual May meeting.
• The Library worked with the Diversity Committee to promote and participate in the first
Community Read in April. The book "Esperanza Rising" was made available to the
community and the event took place at the High School with students leading the
discussion. The Diversity committee wrote a grant for the books.
• The Library presented 33 programs through March, April, and May with a total of 755
participants. The Summer Library Program is in progress.
GRRL Update — Brand! Canter:
Director Kirsty Smith informed the Board that the Office of the Legislative Auditor (OLA)
conducted an audit of expenditures made with money from the Arts and Cultural Heritage
Fund, as authorized by the 2008 Legacy Amendment. Legacy dollars were spent well but
auditors require a few additional steps.
• Kirsty Smith presented the proposed change to the funding formula used to distribute
Legacy Amendment funds to the regional public libraries. The Board approved the proposed
change; it removes the equalization factor of the formula and replaces it with qualifying
system entries. The other formula factors and their current percentages were retained. At
this time we don't know whether the new formula will be adopted.
• The preliminary 2013 Budget was presented to the Board.
1. A 2% structure increase
,. 2. Full steps for eligible employees
3. 3 paid Holidays and a personal day for aides
4. $1 M collection budget
Three options for the budget were presented on the revenue side with the difference
coming in the amount of support through county support and cash reserves. A meeting will
take place at SCPL on June 27 where the counties will meet with GRRL to discuss what they
are willing to pay. The budget will be approved at the July GRRL -BOT meeting. Board
packets for past and future meetings at http://www.griver.org/board-trustee .
New Business: None .
Next meeting will be Wednesday, September 19, 2012 at 5:30 P.M.
Meeting adjourned at 6:00 P.M.
Respectfully submitted,
Sandra Lommel, Secretary