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BCOL Advisory Council Minutes 01-07-2011BCOL Regional Park Advisory Council Minutes: 01/07/11 BERTRAM CHAIN OF LAKES (BCOL) REGIONAL PARK ADVISORY COUNCIL MEETING MINUTES Friday, January 7th, 20118:00 a.m. Bridge Room, Monticello Community Center Advisory Council Members Present: Martyn Dibben, Jim Lindberg, Lyle Trunnel, Larry Hance, Pat Sawatzke, Glen Posusta, Rose Thelen, Gene Emanuel, Wes Olson Advisory Council Members Absent: Clint Herbst, Pete Stupar, Janice Bergstrom Staff Present: Jeff O'Neill, Angela Schumann, Marc Mattice, Kitty Baltos, Stacy Marquardt, Tom Pawelk Others Present: Graham Sones, Sandra Theros 1) Call to order Glen Posusta called the meeting to order at 8:00 a.m. 2) Approval of November 5, 2010 Meeting Minutes LARRY HANCE MOVED TO APPROVE THE NOVEMBER 5th, 2010 MEETING MINUTES. MOTION WAS SECONDED BY WES OLSON. MOTION CARRIED 9 -0. 3) Consideration of adding to and approving agenda a) Consideration of Appointing Positions of Chair, Vice Chair and Treasurer b) Meeting for Open House for MN Youth Soccer Association Visit ROSE THELEN MOVED TO APPROVE THE JANUARY 7, 2011 AGENDA. MOTION WAS SECONDED BY PAT SAWATZKE. MOTION CARRIED 9 -0. 4) Consideration of items added to the agenda The Advisory Council decided to handle the added items at this point in the agenda. a) Consideration of appointing the position of Chair, Vice Chair and Treasurer PAT SAWATZKE MOVED TO NOMINATE MARTYN DIBBEN AS CHAIR OF THE BCOL ADVISORY COUNCIL FOR 2011. MOTION WAS SECONDED BY ROSE THELEN. MOTION CARRIED 9 -0. ROSE THELEN MOVED TO NOMINATE GLEN POSUSTA AS VICE CHAIR OF BCOL Regional Park Advisory Council Minutes: 01/07/11 THE BCOL ADVISORY COUNCIL FOR 2011. MOTION WAS SECONDED BY PAT SAWATZKE. MOTION CARRIED 9 -0. Martyn Dibben took over as Chair of the meeting. There was brief discussion about the need for a treasurer now that the logistics of funding had been worked out. WES OLSON MOVED TO TABLE THE NOMINATION OF A POSITION OF TREASURER OF THE BCOL ADVISORY COUNCIL UNTIL ACTIVITIES NECESSITATE SUCH A POSITION. MOTION WAS SECONDED BY GENE EMANUEL MOTION CARRIED 9 -0. b) MN Youth Soccer Association (MYSA) Jeff O'Neill reported on a meeting with Candace Daly of the MN Youth Soccer Association. MYSA, which numbers over 75,000 in memberships and hosts numerous tournaments at the regional and national level, is looking to purchase, design and develop a 22 field home site. The current Bertram Park design accommodates ten fields. He provided MYSA an overview of the broad vision of Bertram Park to determine if it might be useful to consider exploring a partnership with the organization. He emphasized that the Park Master Planning was underway and that the inclusion of athletic fields would be just one aspect of that vision. He pointed out to the Advisory Council that incorporating MYSA into the Bertram vision would likely create a broad economic impact for Monticello as a state recreation hub as a result of its central geographic location and access to the freeway. He indicated that there would be many issues to consider including dealing with handling the sludge from the wastewater treatment plant if the plan were to be expanded. Angela Schumann noted that MYSA project timing would also need to align with the acquisition and development goals of the Bertram plan if it were determined to be a fit. LARRY HANCE MOVED TO RECOMMEND THAT A REPRESENTATIVE BCOL SUBCOMMITTEE PUT FORTH QUESTIONS AND CONDUCT AN OPEN HOUSE MEETING WITH THE MYSA TO BE SCHEDULED IN JANUARY 2011. MOTION WAS SECONDED BY ROSE THELEN. MOTION CARRIED 9 -0. The Advisory Council agreed to select representatives from Athletic Fields, Park Use, Technical Resources, and the Friends subcommittees to help determine questions related to the long -term intention of the MYSA, the fit of such a project within the Master Plan, and any financial considerations prior to a meeting. Marc Mattice recommended retaining the services of Graham Sones as consultant should the scope of the project expand. 5) Progress on Master Planning Efforts Friends Update: Rose Thelen reported that the Bertram Snow Sculpture Contest scheduled for Feb 12th will take place on the front lawn of the Community Center along Walnut Street. The prize is a three month family MCC membership. Clean snow will be BCOL Regional Park Advisory Council Minutes: 01/07/11 dumped onsite to accommodate the activity. Friends t -shirts and hot chocolate will be for sale. She also indicated that the Friends would make a presentation to the Wright County Economic Development Partnership as part of an Economic Development Stewardship panel in March. Athletic Fields Update: Marc Mattice stated that the subcommittee would like to see modifications to the design plan including field alignment, more centralized parking, and different transportation routes. He noted that landscape architect Graham Sones is working to further visually define the concept plan. The committee determined that there is great need in the community for ball fields according to growth models used. 6) YMCA Meeting Update YMCA representatives Brian Kirk and Cathy (last name not known) asked to integrate day camp with public spaces on north end of Bertram Lake in order to share facilities rather than developing new infrastructure. This issue will be discussed at the Park User Subcommittee meeting. 7) 2011 Grants Cycle The Wright County Board approved applying for $1.1 million in Legacy and non -metro regional park grant funds for Phase 4 acquisition. The City of Monticello will bring a similar request forward to City Council on January 24th. The next step would be to start working on grant applications for submission in March. The Y has agreed to pay half of the cost of the reevaluation of the land base and the city and county would split the other half at a cost of $1,875 each. This appraisal is key to purchasing Parcel 7 as part of the Phase 3 acquisition. City staff may also apply for an Outdoor Recreation grant. 8) 2011 Family Fun Day Review Kitty Baltos presented a scaled down event plan and budget for the June 11, 2011 Family Fun Day in response to the previous request of the Advisory Council. The scope of the plan had been based on the assumption that it would be funded with an anticipated $1500 from the Norseman Motorcross Race rather than relying on sponsorship dollars. She noted that the plan maintains the most popular events but eliminates the more pricey luncheon ($1500) and the wagon ride ($500). She also proposed that the time frame for the event be shortened to 12 -4 p.m. as no lunch would be served. She noted that families could bring picnic lunches and that smores would be provided. There was some discussion about options for funding the event. The Friends or the Lions may be interested in offering paid concessions as a fundraiser. It was suggested that some events might be added to the schedule as sponsorships were obtained. Pat Sawatzke mentioned the option of utilizing sponsorships to fund the cost of the event and saving the Norseman race money for future use. Kitty Baltos agreed to bring forward a proposal to 4 BCOL Regional Park Advisory Council Minutes: 01/07/11 solicit sponsorships from local organizations such as Excel, Cargill and FiberNet in order to enhance the event schedule. The Advisory Council decided on an 11 am -4 pm schedule to accommodate the many events. 9) Update regarding City of Monticello and Wright County Trail Planning Efforts Marc Mattice reported that the County is conducting a trail and plan online survey which can be accessed on the County's homepage. Six other communities are also conducting trail plans throughout county. All are funded through the State Health Improvement Program. Wright County will have a joint open house with Howard Lake, Albertville, and Buffalo. A meeting had not yet been scheduled. Angela Schumann reported that the City of Monticello is also doing a park and trail plan utilizing Live Wright grant funding. She noted that the Bertram Park would be incorporated into the plan. Monticello's online survey, which focuses on planning as well as land use, would be available for use the following week. 10) Adjourn GLEN POSUSTA MOVED TO ADJOURN AT 9:46 AM. MOTION WAS SECONDED BY LARRY HANCE. MOTION CARRIED 9 -0. The Park User Subcommittee planned to meet briefly following this meeting. Recorder: Kerry T. Burri Approved: February 4, 2011 Angela Schumann, Bertram Advisory Council