BCOL Advisory Council Minutes 01-04-2013MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Fridayjanuary 4, 2013 8:00 a.m.
Bridge Room, Monticello Community Center
Advisory Council Members Present: Tom Jahnke, Jim Lindberg, Pete Stupar, Lyle Trunnel,
Marlyn Dibben, Glen Posusta, Pat Sawatzke, Larry Nolan, Jim Hayes, Clint Herbst, Sandra Theros
Advisory Council Members Absent: Rose Thelen, Wes Olson
Staff Present: Angela Schumann, Tom Pawelk, Jeff O'Neill, Marc Mattice, Stacy Marquardt,
Kitty Baltos
1) Call to order
Marlyn Dibben called the meeting to order at 8:00 a.m.
2) Consideration of approving the November 2, 2012 Meeting Minutes
PAT SAWATZKE MOVED TO APPROVE THE M -TUTES OF THE NOVEMBER 2,
2012MEETINGWIT I THE MINOR CHANGES ON ITEM 4 AND 5 AS
INDICATED.MOTION SECONDED BYSANDRA THEROS.MOTION CARRIED
UNANIMOUSLY.
3) Consideration of adding to and approving agenda
SANDRA THEROSMOVED TO APPROVE TIIE JANUARY 4, 2013 AGENDA.
MOTION SECONDED BYJIM LINDBERG.MOTION CARRIED UNANIMOUSLY.
4) Election of Officers — Chair and Vice Chair
PAT SAWATZKE MOVED TO NOMINATE MARTYN DIBBEN AS CHAIR. MOTION
SECONDED BY JIM LINDBERG.
SANDRA THEROS MOVED TO NOMIATED GLEN POSUSTA AS VICE CHAIR.
MOTION SECONDED BY PAT SAWATZKE.
TOM JAFIl XE MOVED TO CLOSE NOMINATIONS. MOTION SECONDED BY JIM
LINDBERG.
No votes needing to take place as there was no opposition.
Bertram Regional Park Advisory Council: Jan 4, 2013
5) Report by City Administrator regarding MYSA membership discussions
Jeff O'Neill apologized for not getting the email out to the BCOL members with the vote from
the MYSA. Jeff said that the vote did not pass over 50% for the project for a variety of reasons.
It didn't have as much to do with the site as it did for what their mission and vision is and they
need to come together as one to make such a big leap. Jeff said there remains quite a bit of
support and the MYSABoard still likes the site. Jeff said he doesn't think they have given up on
it and right now they are still looking at their options, so there's a chance that this may come up
again in the future. At the county level it was dismissed because there was no longer an
application from the soccer club. Further discussion regarding MOA and their opposition to the
project as it is not covered by their ordinance at this time. Jeff explained that this site is a 160 -
acre parcel owned by the City of Monticello that is currently used for biosolids application. As
the City's Wastewater Treatment Facility updates and expands, the process for land application
will no longer be needed Therefore, after the WWTP improvements are complete, this site will
be available for other use. Pete Stupar said that there may be support at the township level for
annexation into the City to absorb this site and the maintenance of the roads that adjoin the
property.
6) Monticello Lions — Adopting the Green Shed
Clint Herbst said that Wes Olson brought this to the Lions as an update. If the BCOL Advisory
Council formally asks the Lions to look at it then they will take it further.
This is a shared use building with the YMCA at this time. After 2014 they would have to
schedule it but until that time they can use it as needed. Martyn Dibben said this should come
back before the board in the spring for action.
7) Winter Park Use Update
Kitty Baltos said that she is still working with Broadway Cycle regarding the triathlon.
They haven't set the date or worked on the trail run. Kitty said she spoke with Dan Meers
at Clearwater Outfitters and he said he is buying paddle boards this winter; so they will be
available for rental at Long Lake in addition to canoes and kayaks. Kitty said she believes
that will be very successful.
Marc Mattice said they are grooming the trail at the esker. They haven't been able to set
a track yet. The esker trail is approximately 1.7 miles and it is groomed (packed base).
They are getting a few skiers, people snow shoeing and walkers out there. They are
getting ice fishing out there as well. Marc said they have been working with the YMCA
on trying to control the snowmobiles that go across their property that have been coming
into ours. Marc said they posted the entire north boundary with orange "No
Snowmobiling" signs. He said they a request by two users to plow the east parking lot; so
now they are keeping the east parking and south parking lots open as well as the lake
access open. Marc said they do have the signs up for no motorized vehicles but is difficult
to control.
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Bertram Regional Park Advisory Council: Jan 4, 2013
8) Funding Update
a. Park and Trail Legacy Grants and Non -Metro Regional Park Grants: Marc Mattice
said Angela received a grant for 40.17 acres of the ballfields. The match was passed
previously at the City and the County has passed their local match in December.
Phase 5 is starting to move forward.
b. Phase 4 acquisition and time frame: The County Board signed the shared use
agreement and the purchase agreement and that will be going to the City council on
Monday, Jan 14th for their signatures. Marc said theyare waiting on the 4th Addendum
to the MOU which was to approve the YMCA's ground lease. Marc said he tried to
contact Brian Kirk to see what his review of that is but he is out of the office until
January 11th. Until that document is done Phase 4 cannot close. They are hoping to
close mid - February. Marc said the appraisals are all done and they are going to start
working on title work. Marc showed a map of Phase 4 and said it's the south end of
Bertram and up along the east side.
c. Phase 6: Marc said we received notification that we did receive grant funds totaling
$1.86 million. We were awarded the largest Park Legacy Grant out of the whole state
and we received the only grant from the Non -Metro Regional Park Grant. Marc
showed the overview of Phase 6, the remaining portion of 7 which includes the beach
and the remaining portion of 5, and a portion of 8; so that will incorporate the whole
north end of Bertram. This is 124.13 acres of land area.Marc said the grant gives us
65% of the acquisition cost so that leaves us with 35 %. Phase 6 must be complete by
June 30, 2014. The total cost match will be $488,371 per partner (County /City).
Marc said the next application that he puts together will be a 90/10. This is a big
legislative session for the legacy funds. They negotiated a six year agreement for the
division of the funds. This six year agreement that has to be adopted and there is talk that
the metro may fight it. If passed it would secure greater MN with $8 million for the next
six years. Pat Sawatzke has been attending those meetings representing greater MN.
Angela said they will be applying jointly for the balance of Parcel 8 which is the small
sliver left after acquisitions 5 and 6, and Parcel 2. That is the Outdoor Rec Grant which is
the only funding source for recreation land. That grant is due in March. We will apply
this year and typically we will know by the end of summer if we are successful with that
grant. The Park Legacy Grant will be opened up again in the summer and is typically due
in October. Marc said they will divide up the remaining and do a two -phase application
again. There is no limit on the grant but we need to be respectful towards what they have.
The purchase agreement with the YMCA expires in 2013. By the end of 2013 we should
have discussions with the YMCA on how we negotiate the MOU.
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Bertram Regional Park Advisory Council: Jan 4, 2013
Martyn Dibben said he would like to propose that the BCOL Advisory Council go on
record thanking Angela and Marc for their work and dedication with the grant
applications. It is significant to recognize the work that these two have done. Martyn also
wanted to recognize Pat Sawatzke for his work with the GMPTC.
GLEN POSUSTA MOVED FOR THE BCOL ADVISORY COUNCIL TO GO ON
RECORD FORMALLY THANKING MARC MATTICE AND ANGELA SCHUMANN
FOR THEIR HARD WORK AND DEDICATION WITH THE GRANT
APPLICATIONS FOR THE PARK LAND ACQUISITIONS AND THANKING PAT
SAWATZKE WITH FOR HIS PRESENCE AT THE LEGISLATIVE MEETINGS
REPRESENTING THE GREATER MN PARKS AND TRAILS COMMISSION.
MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED UNANIMOUSLY.
9) Friends Update
Angela Schumann said in December the Friends had a very productive core group meeting
and outlined their work plan for 2013. Essentially they will lean a lot on the Community
Center with their programs expertise. The MCC staff will develop a calendar of activities
at the park. In turn, the Friends will supplement the MCC's efforts with volunteer support
for those events. Angela said they will wait for the MCC to put their calendar together
and thenwill be e- mailing the entire Friends membership to serve as volunteer support for
those events. In addition to those events the Friends will continue to work at the farmer's
market and will broaden the farmer's market reach beyond Monticello this year and try to
get into Buffalo and Annandale as well. The group will attend many expos in the various
communities throughout the county. Rose Thelen has started working on that. The
Friends will work with the MCC on whether or not some of the proceeds from the larger
events could support future acquisitions or park development. The Friends voted to
continue to support the Greater MN Parks and Trails Council and have renewed their
membership for 2013. Angela said they have contacted a youthgroup through the school
called Interact, and they're hoping they may be able to enlist them helping with activities
in the park.
The Friends are looking for more members so anybody that's on this council can join if
they are interested. Angela said she will include the BCOL Advisory council in the emails
when they're looking for volunteers for the activities.
10) Next meeting scheduled for Friday, February 1, 2013
The next meeting is scheduled for Friday, February 1, 2013, at 8 a.m. in the Bridge Room
at the Monticello Community Center.
Bertram Regional Park Advisory Council: Jan 4, 2013
11) Adjourn
PAT SAWATZKE MOVED TO ADJOURN THE MEETING. MOTIONED WAS
SECONDED BY GLEN POSUSTA. MOTION CARRIED UNANIMOUSLY.
Recorder: Beth Green, Administrative Assistant
Approval Date:
Attest:
Angela Schumann, Bertram Advisory Council
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