MCC Advisory Board Minutes 01-19-2010COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
TUESDAY, JANUARY 19, 2010
4:30 P.M. — RIVER ROOM
Board members present: Sandra Theros -Vice Chair, Jennifer Bethke, Susie Wojchouski and Clint Herbst.
Board members not present: Ron Broekemeier -Chair and Wanda Kraemer
Staff member present: Kitty Baltos- Director
Guests present: Samara Postuma and father (name not written down)
1. Meeting was called to order at 4:30 p.m. by Sandra Theros, Vice Chair.
2. Item number 7 moved up to accommodate Guest Samara Postuma. Review of No Outside Food Policy for
the Community Center.
Samara Postuma, a community center customer, asked the Board to revisit the No Outside Food policy for
the community center. She provided reasons why she felt that it would be beneficial not only to her but
to other customers as well. She suggested some options for the Board to consider in their deliberations
(1) Do away with the No Outside Food policy, (2) Offer the option of outside food only certain days and
times of the week, (3) Find healthier food options and keep the pricing low or (4) Consider changing the
times of the Preschool swim lessons to an earlier time in the morning. She also suggested that the swim
lesson program could charge more for the lessons to offset the revenue loss at the concession stand.
The Board discussed some questions and concerns while Samara Postuma was there they were the
concern that the State Dept of Health might not allow outside food in a food sales area, the importance of
maintaining revenues for the community center so the impact on the taxpayers was minimized. Clint
Herbst expressed concern about raising swim lesson prices because the City wants to keep the community
center affordable for all people. Susie Wojchouski also felt that the times in place for preschool lessons
were very good times.
The Board continued the discussion after Ms. Postuma and her father left. They reviewed the Concession
budget and considered the overall impact of abolishing the No Outside Food policy would have on other
revenue areas of the community center. After discussion Clint Herbst MADE A MOTION to continue with
the community center's No Outside Food policy. The MOTION WAS SECONDED by Sandra Theros. The
MOTION PASSED unanimously. The Board asked Kitty to follow up on the possible issue with the State
Department of Health and get back to Samara Postuma that due to economic reason, the No Outside
Food Policy would remain in place.
3. Consideration of adding items to the agenda. Kitty Baltos added the League Manager position to the
agenda, item number 10.
4. Consideration of approving the minutes from the December 1, 2009 regular meeting. A MOTION was
made by Jennifer Bethke to approve the minutes as submitted. The MOTION WAS SECONDED by Clint
Herbst. The MOTION PASSES, unanimously.
5. Consideration of annual Board position appointments for 2010. The Board tabled this item until a full
Board can convene at the February meeting.
6. Update items.
a. Financial Summary 12/31/2009. Kitty noted that this was a preliminary report as there were
expenses yet to be identified. Jennifer Bethke questioned what is in line 106, Pool Supplies since
it is significantly over budget. Kitty noted that she will find out and bring that to the next
meeting.
b. Visit Summary 12/31/2009. Not pulled for further discussion
c. Farmers' Market. Jennifer corrected the update information made available to identify that non
vehicle spots were the only spots available at this time.
d. Community Garden. Kitty reported that there were at least 14 plots available for the February 1't
resident registration.
e. Tenth Anniversary Update. This item was not pulled for further discussion.
f. Manager's Time to Shine. This item was not pulled for further discussion.
g. Update on Hockey Leagues for 2010. Scott Fredrickson, Ice Arena Manager, in an attempt to
increase revenue proposed a different split for the Men's Hockey Leagues. Currently we run with
12 teams, take revenue minus expenses and split 50%/50%. He is proposing that we get 16
teams, the arena uses their own time for the extra games, not the community center's ice time,
and the split is 75% ice arena and 25% community center for the additional four teams only. The
Board consensus was to go forward with this new arrangement.
7. Items pulled from update list for more thorough review. See Board discussion for the pulled items above.
8. Consideration of approving Farmers' Market Steering Committee appointment of Bob Somerville for a
three year term. The Steering Committee recommended Bob Somerville's approval to the Board. Clint
Herbst made a MOTION to approve Bob Somerville to the Farmers' Market Steering Committee. The
MOTION WAS SECONDED by Sandra Theros and APPROVED unanimously.
9. Review of progress on Warehouse remodel and Office remodel. The Board moved to the Warehouse
room to look at the proposals for remodel.
10. Added item, League Manager. Kitty updated the Board that she has posted and will be hiring a new
League Manager as the community center's old League Manger, Kate Thorson, took a full time job and
will no longer be able to work at the center's League Manger.
11. The meeting adjourned at 5:45 p.m.
Recorder: Kitty Baltos'
Approved: February 16, 2010
Attest:
Advisory Board Representative