MCC Advisory Board Minutes 01-18-2011MCC Advisory Board Minutes 01/18/11
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
MEETING MINUTES
TUESDAY, JANUARY 18,2011-4:30 P.M. RIVER ROOM
Board Members Present: Sandra Theros, Jennifer Bethke, Clint Herbst, Darren Paumen
Board Members Absent: Ron Broekemeier
Board Liaison Present: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director, Ron Hackenmueller, Building Official
1. Call meeting to order
Sandra Theros called the meeting to order at 4:32 pm.
2. Consideration of adding items to the agenda
The Board decided to consider item 5 first as Ron Hackenmueller was present to discuss Building
Improvements.
a) Bertram Family Fun Day Snow Sculpture Contest
b) Ice Arena
c) Farmer's Market
3. Consideration of approving the minutes from the January 18. 2011 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MINUTES. DARREN PAUMEN SECONDED THE MOTION.
MOTION CARRIED 4 -0.
4. Update Items
a. Usage update through November 2010
Usage decreased by about 2.5% from this time last year. MCC is retaining members and gaining
new members.
b. Financial summary through November 2010
Year -end financial statistics were unavailable at this time.
MCC will be making a year -end presentation at the upcoming City Council meeting. Programs
and rentals were very successful in 2010.
c. Manager's Monthly Recap
The Saturday Sampler was a success. There was a lot of great feedback and many registrations
as a result of the program. Staff indicated that MCC would need to add a few more class
options and complete the warehouse remodel before implementing an add -on fee for classes
MCC Advisory Board Minutes 01/18/11
included with the membership. Staff will obtain quotes for water resistant flooring for the
warehouse remodel.
Thirty -eight members have signed up so far for the $5 per child per month childcare pilot
program which was established as an add -on to membership. Gold's Gym has changed to a fee
for childcare option.
There were 1108 memberships with a total of 4400 people signed up by the end of November
2010.
d. Website Update
The new MCC website is operational and further enhancements are underway. The Advisory
Board browsed the site and were impressed with its capabilities. They asked if it would also be
an option to provide a room rental calendar so that so that visitors to the site could determine
possible dates for their events. Staff will determine if an Outlook calendar added to the site
would address this need.
e. Bertram Family Fun Dav
The Family Fun Day is June 11th from 11 am -4 pm. The timeframe for the event has been
shortened and some of the more expensive activities were eliminated. Families will be invited
to bring picnic lunches to the park. Sponsorships will be solicited and popular events such as the
wagon ride and an additional amphitheater event would be added in to the schedule if
sponsorship funds become available. The Friends of Bertram were invited to sell concessions at
the event.
S. Consideration of Request for Proposal and recommendation to City Council for Building Siding
Maintenance Study
This item was discussed first at the meeting as Ron Hackenmueller was present to answer any
questions. He noted the multiple problems involved in the MCC pool area. He pointed out that the
lack of a vapor barrier, insulation and proper ventilation had let moisture through the wall leading
to significant deterioration.
The original architect is no longer in business and that it may not be a viable option to pursue legal
recourse. The League of MN Cities Claims Adjustor reviewed the issue and determined that the City
most likely would not be reimbursed for repair costs through our insurance, however, they are
doing further review in case a law suit were initiated by the City. All their findings would be
confidential and not available to the interested architect firms.
Staff provided information related to the preliminary findings of the Wold Architects & Engineers
report and the draft Request for Proposal (RFP) to be submitted for Council action and asked that
the Board consider recommending proceeding with this action. The RFP would provide for a
feasibility study to determine the extent of the problems and recommendations as to how to
resolve the issue.
MCC Advisory Board Minutes 01/18/11
Staff noted that other community center facilities have had particular difficulties with their pool
areas as well. Natatoriums are notorious for problems because it is wet, slippery and hot
environment resulting in a lot of rust and mechanical problems. The Board asked many questions as
they considered the issue. Staff pointed out that there had been a meeting to discuss various cost
savings options such reusing the copper shingles or using a less costly material. The Board also
considered the potential savings in heating costs in addressing the wall of windows in the pool area.
There was discussion about the viability of the air handling system once these other issues are
resolved.
Staff indicated that the Finance Department had suggested that it might be an option to finance the
project using equipment bonds. The RFP is to include a request that cost savings measures and
funding sources be suggested.
Sandra Theros asked that the RFP include the architects determining the feasibility of adding a
second floor over the west hallway to allow expansion of the fitness center. Kitty will ask to have
this added to the RFP and present to Council.
JENNIFER BETHKE MOVED TO RECOMMEND THAT THE REQUEST FOR RFP FOR NATATORIUM
IMPROVEMENTS INCLUDE CONSIDERATION OF EXPLORING OPTIONS AND COST ESTIMATES FOR
FACILITY EXPANSION BE SUBMITTED TO CITY COUCIL FOR APPROVAL. DARREN PAUMEN
SECONDED THE MOTION. MOTION CARRIED 4 -0.
6. Consideration of Fitness Equipment purchase and recommendation to City Council
Staff reported that two treadmills and two elliptical machines in the Community Center are up to
eleven years old and in need of replacement. MCC has funds budgeted for the purchase of new
fitness equipment. Staff will look into trade -in value of the existing equipment and ask about a
discount for purchasing numerous pieces of equipment at one time.
The Board reviewed information and price quotes for various types of cardio and free weight
equipment. There was discussion about the need to provide a good mix of equipment to meet the
exercise needs of the users. There was an interest in also considering the purchase of spin bikes but
there isn't sufficient space in the fitness area. It was noted that fitness equipment supplies are
included in a separate budget.
JENNIFER BETHKE MOVED TO RECOMMEND THAT THE CITY COUNCIL APPROVE THE MCC
PURCHASE OF FITNESS EQUIPMENT INCLUDING TWO TREADMILLS, TWO ELLIPTICALS, A STANDING
CALF MACHINE, A SEATED LEG PRESS, AN UPRIGHT BIKE WITH PILOT AND A ROWING MACHINE FOR
AN AMOUNT NOT TO EXCEED $25,000. SANDRA THEROS SECONDED THE MOTION. MOTION
CARRIED 3 -0. DARREN PAUMEN HAD LEFT THE MEETING PRIOR TO THIS VOTE.
7. Consideration of adding items to the agenda
a) Bertram Family Fun Day Snow Sculpture Contest
There was some discussion about the Have a Heart for Bertram Snow Sculpture Contest
scheduled for February 12th. The Public Works Department will build tall plywood boxes to
create blocks of snow for families to sculpt. There will be a Bertram Park presentation in the
MCC Advisory Board Minutes 01/18/11
MCC conference room and representatives from the Bertram Advisory Council on hand to
answer questions about the Park project. Hot chocolate will be provided.
b) Ice Arena
This item was not discussed during the meeting.
c) Farmer's Market
Kitty Baltos agreed to talk to Ron Broekemeier and Darren Paumen to see if either would like to
be part of the Farmer's Market Committee in place of Jennifer Bethke. Sandra Theros agreed to
consult the Friends of Bertram to see if they'd be interested in participating in a community
booth at the Farmer's Market to advertise their group.
8. Adjourn
The meeting was adjourned at 6:45 pm.
Recorder: Kerry T. urn
Approved: February 15,
Attest:
Kitty
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