MCC Advisory Board Minutes 02-15-2011MCC Advisory Board Minutes 02/15/11
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
MEETING MINUTES
TUESDAY, FEBRUARY 15,2011-4:30 P.M. RIVER ROOM
Board Members Present: Ron Broelcemeier- Chair, Sandra Theros -Vice Chair, Jennifer
Bethke, Darren Paumen, Clint Herbst
Council Alternate Present: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Ron Broekemeier called the meeting to order at 4:30 pm.
2. Consideration of adding items to the agenda
a. Hockey Arena
3. Consideration of approving the minutes from the January 18, 2011 regular meeting
DARREN PAUMEN MOVED TO APPROVE THE MINUTES OF JANUARY 18, 2011.
JENNIFER BETHICE SECONDED THE MOTION. MOTION CARRIED 4 -0. SANDRA
THEROS WAS NOT YET IN ATTENDANCE.
4. Update Items
a. Visit Summary through January, 2011
Although the number of visits had decreased slightly in January, MCC sold a lot of
memberships. Staff noted that the Monticello Times voted MCC the best place for
birthday parties.
b. Financial summary through January, 2011
December and January financial information was not yet available.
c. Manager's Monthly Recap
Members are pleased that additional fitness classes have been added to the schedule.
MCC is still looking to lire instructors.
d. Website Update
Users are finding the new MCC website www .monticellocomrnunitycenter.com to be
attractive and interactive. Visitors can currently submit contact information to ask about
room rentals online. Program registrations will be processed online by summer.
MCC Advisory Board Minutes 02/15/11
e. Bertram Family Fun Day
Family Fun Day is scheduled for June 11th from l lam -4pm. Xcel Energy has agreed to
donate $1500 for the event. Cargill is also likely to provide a donation. The Friends of
Bertram may be willing to fundraise for the park by selling concessions from MCC's
concession trailer on that day.
f. Farmer's Market
Seventeen vendors have registered to participate in the 2011 Farmer's Market. The
Committee is looking for four more vendors.
g. Community Garden
Eighteen of the thirty -one garden plots have been reserved thus far for the season. Staff
will publicize plot availability through a brochure and e -news. The garden will have three
captains this year. Larry Nolan will be asked to act as lead captain.
5. Old Business
a. Request for Proposal for the Natatorium
RFPs for Natatorium Improvements were distributed to ten companies. Six companies
attended a pre - submittal meeting. The bid selected will be presented to Council for
approval.
b. Fitness Equipment Purchase Request
Staff presented the Board numerous fitness equipment purchase options based on
research, trainer recormnendations and site visits to try out equipment. Three pieces of
older equipment valued at $1100 will be traded in.
RON BROEKEMEIER MOVED TO RECOMMEND THAT THE MCC PURCHASE
FITNESS EQUIPMENT INCLUDING 1 AMT, 2 SPIN BIKES, 2 TREADMILLS, 1
LEG PRESS, 1 AB MACHINE AND 1 ROWER AT A COST NOT TO EXCEED THE
$25,000 BUDGETED. MOTION WAS SECONDED BY SANDRA THEROS.
MOTION CARRIED 5 -0.
6. Consideration of approving Karen Smith for the Farmer's Market Steering
Committee
The Board received an application of interest for a position on the Farmer's Market Steering
Committee. Karen Smith is a member of the Community Center who works at the middle
school as a Health Sciences teacher. Staff are familiar with her experience in helping
organize volunteers for events.
MCC Advisory Board Minutes 02/15/11
SANDRA THEROS MOVED TO RECOMMEND THE APPOINTMENT OF KAREN
SMITH TO THE FARMER'S MARKET STEERING COMMITTEE FOR 2011. MOTION
WAS SECONDED BY DARREN PAUMEN, MOTION CARRIED 5 -0.
7. Consideration of authorizing recommendation to the City Council for remodeling the
Warehouse room for group fitness and party rentals
The Warehouse, in its current configuration, doesn't address community center space and
storage needs. Staff noted that it would be especially useful to pursue improvements at this
time since both the number of party rentals and fitness classes have increased. It was
determined that, since this project need be completed in a short period of time due to the
frequent need to use the Warehouse for events, that it wouldn't suit the schedule of Public
Works staff to assist with the project. Staff decided opted to obtain quotes from a
construction company for demolition and construction of this project.
There was some discussion about what would be involved in the overall remodeling. Some
of the components of the project are: expanded storage space, new flooring, fans, mirrors
and coverings, upgraded stereo system for fitness classes, and a flat screen TV for gaining
and parties. The acoustics do not need to be updated. Staff had looked into updating the
lighting and found it to be quite expensive. The Board directed staff to obtain further
lighting quotes. MCC has funds designated for this project from the vending contract.
RON BROEKEMEIER MOVED TO RECOMMEND THAT THE CITY COUNCIL
APPROVE THE PROPOSAL FOR IMPROVEMENTS TO THE WAREHOUSE WITH
THE ADDITION OF LIGHTING QUOTES. DARREN PAUMEN SECONDED THE
MOTION. MOTION CARRIED 5 -0.
8. Consideration of adding items to the agenda
a. Hockey arena
Darren Paumen had heard several complaints about asking parents pay to turn on the
heat above the bleachers at the ice arena for hockey practices and games. Staff noted that
MCC doesn't have authority over the policies of the Hockey Association but agreed to
detennine if this policy affected any MCC events at the arena.
9. Adiourn
SANDRA THEROS MOVED TO ADJOURN THE MEETING AT 5:35 PM. MOTION
WAS SECONDED BY CLINT HERBST. MOTION CARRIED 5 -0.
Recorder:
Approved
Attest:
Kerry T. Burn Alt