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MCC Advisory Board Minutes 03-15-2011MCC Advisory Board Minutes 03/15/11 MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD Tuesday, March 15, 2011— 4:30 P.M. Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Clint Herbst and Lloyd Hilgart (Council Alternate) Board Members Absent: Darren Paumen Staff Members Present: Kitty Baltos - Director 1. Call to order The meeting was called to order at 4:30 pm. 2. Park and Trail Survey Results Review, Steve Grittman, NAC There were five questions on the Park & Trail Survey related to the MCC. Staff received 250 responses to the survey. Most of the comments were very positive. The following is a brief summary of survey findings. Thirty -one percent of respondents stated that they use the facility weekly and 75% use the facility monthly. Those 53 respondents that stated that they don't use the MCC cited cost, not enough value, and inconvenient hours as reasons. Some specified that there were not enough adult activities and some that there were not enough youth activities. A number of respondents said the walking track and fitness center were too crowded. The top three amenities were listed as the pool, the walking track and the fitness center. Other activities were ranked in the following order: special events, indoor play, gym, climbing wall, birthday party, drop -in daycare and fitness classes. Respondents noted that they participate in: Movies in the Park, swim lessons, and youth and preschool programs. There were broad responses related to what users would like to change at the MCC. The number one response was an expanded fitness facility with new machines and longer hours. Fifteen asked for racquetball. Many wanted classes included in the cost of membership. Some requested additional daycare hours and a larger indoor play area. Many asked for more swim lessons and some would like a separate lap pool. There were many positive comments about a splash park option. Steve Grittman summarized that the MCC facility is considered a "park" which fills a role in the regional system. One of the goals of the Park & Trails plan will be to ensure community access to the MCC through pathway connections to the facility. 3. Consideration of adding items to the agenda MCC Advisory Board Minutes 03/15/11 a) Volleyball b) New Equipment Orientation 4. Approval of Minutes- February 15, 2011 SANDRA THEROS MOVED TO APPROVE THE MINUTES OF FEBRUARY 15, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 4 -0. 5. Update Items a. Usage summary through February, 2011 Facility usage was slightly down overall. Birthday parties remained steady. b. Financial summary through year end 2010 and February 2011 The number of room rentals (including wedding rentals) increased. The amount spent on concessions decreased. Internal room use was tracked. Although still over budget for salaries, MCC is continuing to hold employee costs down by scheduling tightly. Staff will provide a first quarter look in April. Jennifer Bethke recommended providing future budget updates on a quarterly basis. c. Manager's Monthly Recap There have been numerous behavior problems ranging from loitering to assault involving teens and preteens. MCC now has three employees act as security in the afternoons and evening to enforce policy. Law enforcement periodically conducts a building walk - through to reinforce the security presence. d. Community Garden There are four community garden plots still available. e. Farmer's Market Eighteen of twenty -three possible vendors are registered for the Fanner's Market. Staff will be attending a seminar about marketing and increasing market foot traffic. The Friends of Bertram may consider utilizing the Community Table to raise funds and bring attention to the Regional Park. 6. Old Business Updates a. Natatorium RFP Update Three proposals were submitted to the City ranging in cost between $700,000 and 3 million dollars. The RFP committee will meet to rank the proposals and their recommendation will move forward for City Council consideration on March 28t1. MCC Advisory Board Minutes 03/15/11 b. Fitness Equipment Update Users are extremely pleased with the new equipment. The treadmills are scheduled to be recalibrated. The horizontal leg press will be delivered in a few weeks. Alternate locations were discussed for placement of the rower. c. Warehouse Update City Council opted to move forward with the Warehouse remodel project as submitted. The project included the lighting component as recommended by the Advisory Council. Total cost of the project is estimated to be $28,000 with a completion date of May 8`b. The space will be used for group fitness classes, rentals and as an overflow meeting room. There was some discussion as to the need to utilize local contractors. Bid opportunities will be posted on the City's website and contractors can choose to receive alerts related to bid opportunities. 7. Consideration of I -94 Billboard Shared Use Aereement with other City Departments The City negotiated the shared use of two billboards on city owned land for the next three years for the cost of the vinyl. The billboard will be changed every six months to alternate between various City advertising needs. MCC's three year cost would be $2,676. 8. Consideration of Committee Appointments for 2011 Sandra Theros agreed to attend the monthly Bertram Chain of Lakes Advisory Council meetings as liaison and Ron Broekemeier agreed to act as alternate. Ron Broekemeier agreed to attend the quarterly Farmers Market Steering Committee as liaison and Jennifer Bethke agreed to act as alternate. 9. Consideration of items added to the agenda a) Volleyball If asked, and the gym is not too busy, MCC staff will put up volleyball nets during open gym. Staff agreed to try offering adult drop -in volleyball weekly in summer in the gym. a) New Equipment Orientation Staff plan to offer several new equipment orientations in the near future. 10. Adiourn The meeting was adjourned at 6:20 pm. Recorder: Kerry Tf Burn Approved: April 1A, 2P) 1 Attest: