MCC Advisory Board Minutes 03-15-2011MCC Advisory Board Minutes 03/15/11
MINUTES
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
Tuesday, March 15, 2011— 4:30 P.M.
Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Clint Herbst and
Lloyd Hilgart (Council Alternate)
Board Members Absent: Darren Paumen
Staff Members Present: Kitty Baltos - Director
1. Call to order
The meeting was called to order at 4:30 pm.
2. Park and Trail Survey Results Review, Steve Grittman, NAC
There were five questions on the Park & Trail Survey related to the MCC. Staff received
250 responses to the survey. Most of the comments were very positive. The following is a
brief summary of survey findings.
Thirty -one percent of respondents stated that they use the facility weekly and 75% use the
facility monthly. Those 53 respondents that stated that they don't use the MCC cited cost,
not enough value, and inconvenient hours as reasons. Some specified that there were not
enough adult activities and some that there were not enough youth activities. A number of
respondents said the walking track and fitness center were too crowded.
The top three amenities were listed as the pool, the walking track and the fitness center.
Other activities were ranked in the following order: special events, indoor play, gym,
climbing wall, birthday party, drop -in daycare and fitness classes. Respondents noted that
they participate in: Movies in the Park, swim lessons, and youth and preschool programs.
There were broad responses related to what users would like to change at the MCC. The
number one response was an expanded fitness facility with new machines and longer hours.
Fifteen asked for racquetball. Many wanted classes included in the cost of membership.
Some requested additional daycare hours and a larger indoor play area. Many asked for
more swim lessons and some would like a separate lap pool. There were many positive
comments about a splash park option.
Steve Grittman summarized that the MCC facility is considered a "park" which fills a role in
the regional system. One of the goals of the Park & Trails plan will be to ensure community
access to the MCC through pathway connections to the facility.
3. Consideration of adding items to the agenda
MCC Advisory Board Minutes 03/15/11
a) Volleyball
b) New Equipment Orientation
4. Approval of Minutes- February 15, 2011
SANDRA THEROS MOVED TO APPROVE THE MINUTES OF FEBRUARY 15, 2011.
MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 4 -0.
5. Update Items
a. Usage summary through February, 2011
Facility usage was slightly down overall. Birthday parties remained steady.
b. Financial summary through year end 2010 and February 2011
The number of room rentals (including wedding rentals) increased. The amount spent on
concessions decreased. Internal room use was tracked. Although still over budget for
salaries, MCC is continuing to hold employee costs down by scheduling tightly. Staff
will provide a first quarter look in April. Jennifer Bethke recommended providing future
budget updates on a quarterly basis.
c. Manager's Monthly Recap
There have been numerous behavior problems ranging from loitering to assault involving
teens and preteens. MCC now has three employees act as security in the afternoons and
evening to enforce policy. Law enforcement periodically conducts a building walk -
through to reinforce the security presence.
d. Community Garden
There are four community garden plots still available.
e. Farmer's Market
Eighteen of twenty -three possible vendors are registered for the Fanner's Market. Staff
will be attending a seminar about marketing and increasing market foot traffic. The
Friends of Bertram may consider utilizing the Community Table to raise funds and bring
attention to the Regional Park.
6. Old Business Updates
a. Natatorium RFP Update
Three proposals were submitted to the City ranging in cost between $700,000 and 3
million dollars. The RFP committee will meet to rank the proposals and their
recommendation will move forward for City Council consideration on March 28t1.
MCC Advisory Board Minutes 03/15/11
b. Fitness Equipment Update
Users are extremely pleased with the new equipment. The treadmills are scheduled to be
recalibrated. The horizontal leg press will be delivered in a few weeks. Alternate
locations were discussed for placement of the rower.
c. Warehouse Update
City Council opted to move forward with the Warehouse remodel project as submitted.
The project included the lighting component as recommended by the Advisory Council.
Total cost of the project is estimated to be $28,000 with a completion date of May 8`b.
The space will be used for group fitness classes, rentals and as an overflow meeting
room. There was some discussion as to the need to utilize local contractors. Bid
opportunities will be posted on the City's website and contractors can choose to receive
alerts related to bid opportunities.
7. Consideration of I -94 Billboard Shared Use Aereement with other City Departments
The City negotiated the shared use of two billboards on city owned land for the next three
years for the cost of the vinyl. The billboard will be changed every six months to alternate
between various City advertising needs. MCC's three year cost would be $2,676.
8. Consideration of Committee Appointments for 2011
Sandra Theros agreed to attend the monthly Bertram Chain of Lakes Advisory Council
meetings as liaison and Ron Broekemeier agreed to act as alternate. Ron Broekemeier
agreed to attend the quarterly Farmers Market Steering Committee as liaison and Jennifer
Bethke agreed to act as alternate.
9. Consideration of items added to the agenda
a) Volleyball
If asked, and the gym is not too busy, MCC staff will put up volleyball nets during open
gym. Staff agreed to try offering adult drop -in volleyball weekly in summer in the gym.
a) New Equipment Orientation
Staff plan to offer several new equipment orientations in the near future.
10. Adiourn
The meeting was adjourned at 6:20 pm.
Recorder: Kerry Tf Burn
Approved: April 1A, 2P) 1
Attest: