MCC Advisory Board Minutes 04-19-2011MCC Advisory Board Minutes 04/19/11
MINUTES
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
TUESDAY, APRIL 19,2011 — 4:30 P.M. RIVER ROOM
Board Members Present: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke
Board Members Absent:
Board Liaison Absent:
Staff Members Present:
1. Call meeting to order
Clint Herbst, Darren Pamnen
Lloyd Hilgart
Kitty Baltos- Director
Ron Broekemeier called the meeting to order at 4:48 pin.
2. Consideration of adding items to the agenda
a) Canoe/Kayak
b) Economic Development
3. Consideration of approving the minutes from the March 15, 2011 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MINUTES OF MARCH 15. 2011.
MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 3 -0.
4. Update Items
a) Financial Update, end of first quarter March 2011
Staff noted that there were more than 32 wedding receptions held at the MCC already
this year and that room rentals overall have been strong.
The Board asked a few specific questions about the high cost of wristbands. Staff
pointed out that they'd researched other options but found this way of handling daily
admission to work best.
The concessions trailer will be used to sell refreshments for ballganles at Freeway Fields
this season four nights a week. Staff will get details on insurance coverage.
b) Visit update through March 2011
The number of facility visits increased through March. Staff handled numerous issues
which required increased staff to monitor the building from 3pm to close. The problems
have since slowed down as spring sports have started.
c) Manager's Monthly Recap
MCC Advisory Board Minutes 04/19/11
The Beyond the Yellow Ribbon program establishes a volunteer resource directory for
families left behind when a member is in the military. The program brings organizations
together to assist in providing any service needed in the community. The program will
be announced in June and the City has been asked to kick off the program with an event.
d) Community Garden
There is a Meet and Greet for those participating in this year's Community Garden
scheduled for Thursday, April 28th at 6 pm.
e) Farmers' Market
The Farmer's Market vendor kickoff is scheduled for Thursday, April 28t" at 7pm. All
vendor slots available have been assigned and there is a waiting list. The market opens
for business on Thursday, May 12tt' at 3:30.
t) Bertram Advisory Council
There was some discussion of the current status of the Bertram purchase plan. The land
has been reappraised. Parcel 7, which includes the swimming beach, was appraised at a
higher value than anticipated. The Bertram negotiation team will need to revise its
strategy for funding and acquiring the parcel. The Y may be interested in landsharing in
the Northern part of the property.
Clean -Up Day is scheduled at Bertram Park for Saturday April 30t1i.
The Friends of Bertram changed their meeting time to the second Wednesday monthly at
6:30 pm. The Pancake Breakfast raised over $700 to support future Friends efforts.
The Friends will use the community table at the Farmer's Market once a month to sell
items to raise funds and awareness for Bertram. The group welcomes volunteer
assistance and will try to obtain donations for food items to sell at market. Staff agreed
to check the concessions catalog for other ideas and offered to let the group use a freezer
for the event.
The Monticello Lions Chub will sell hot dogs, chips and pop for a buck at the Family
Fun Day at Bertram Park on Saturday, June 11th. All profits go to the Friends of
Bertram.
5. Update items Old Business:
a) Natatorium RFP
MCC Advisory Bond Minutes 04/19/11
There have been some delays in obtaining a contract from Wold Architects. The timeline
for the project is aggressive. It will require replacing all of the mechanical systems in
September when the pool is closed.
b) Warehouse remodel
Staff is pleased with the remodeling project underway. There is plenty of storage space
now. The decision to install a projection TV was a great, cost saving solution.
6. Consideration of selecting movies for the summer movie series, 2011
The Advisory Council agreed to the following Movie in the Park schedule: Friday, May
20tt1 Toy Story 3, Friday, June 17[11 E.T., Saturday, September 1 01 Secretariat.
7. Discussion on contamination report results
MinnTech provided an initial contamination report and limited service for free. They
conducted the service in various locations throughout the facility and addressed areas of
concern. Staff may consider budgeting for this service as a contingency in the next budget
cycle. The service was quoted at a cost of $3,000 and has a three month residual effect.
8. Consideration of adding items to the agenda
a) Canoe /Kayak
There was discussion about offering canoe trip options along Monticello's riverfront
including a put in location at Montissippi Park and take out at Ellison Park. There were
questions about the length of canoe trips, costs involved for canoe rental, shuttle service,
and insurance requirements. Staff will consult with the Parks Department for input.
b) Economic Development
Staff reported briefly on the results of the Embracing Downtown study. The study
pointed out that the community is not well oriented for retail and that the downtown
lacks visibility. The consultants suggested creating a walkable city with a village green
concept which utilizes the river and presented plans to address these needs. Staff noted
that the MCC needs to be an integral part of any plan.
9. Adiourn
The meeting was adjourned at 6:45 pm.
Recorder: Kerry,T/ > ri
Approved: Mqy , 0 / / /% ,
Attest:
MCC Director