MCC Advisory Board Minutes 06-21-2011MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, JUNE 21,2011-4:30 P.M. RIVER ROOM
Board Members Present: Sandra Theros, Jennifer Bethke, Darren Paumen, Clint Herbst
Board Members Absent: Ron Broekemeier
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Sandra Theros called the meeting to order at 4:34 pm.
2. Consideration of adding items to the agenda
a) Friendship Island
b) Family Fun Day
c) Walk N Roll
3. Consideration of approving the minutes from the May 17, 2011 regular meeting
DARREN PAUMEN MOVED TO APPROVE THE MINUTES OF MAY 17, 2011.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED 4 -0.
4. Update Items
a. Usage summary through May
Facility usage in May 2011 exceeded usage in May 2010. The ice arena usage is
somewhat low.
b. Natatorium improvement status update
Staff received the League of MN Cities findings related to the natatorium issues. The
report determined that there were significant moisture problems and deterioration within
the building structure. Staff may want the League to also review the status of the MCC
mechanical system.
There was some discussion about including various building expansion proposals as a
component of the natatorium improvement plan. Wold Architects will provide design
recommendations as part of their report to City Council. The report will include a
scenario with a start date of next May for this project.
Building Committee will meet June 29th to discuss the pool improvements. The City
Council will be updated on this project by the end of July.
MCC Advisory Board Minutes 06/21/11
5. Consideration of recommending the Community Center Policy Manual to the City
Council for annual approval
The MCC Advisory Board cited the following suggested changes to the policy manual. Ron
Broekemeier provided comments related to policy manual changes by email.
Notice Posting
Add to page 2:
• "At no time will non -city information be posted on entry-way doors."
• "The MCC bulletin board is to be utilized for non -profit postings only."
Remove from page 2:
• "with the exception of Riverfest."
Lost and Found
Add to page 5:
• "MCC is not responsible for lost or unclaimed items."
• There were a few procedural changes: Managers or leads will handle any valuable lost
and found items. Unclaimed items will be held for two weeks.
Supervision
Add to page 7:
• "Adult supervision for all ages strongly recommended in the Romp and Stomp."
• "Those ages 0 -11 are not permitted in the fitness center."
Family Spa/Locker Rooms
Add to page 9 /page 11:
• "Public or private displays of affection are not permitted in the family spa and locker
rooms."
Childcare
"Childcare will be provided on a first come -first served basis. Reservations cannot be
made in advance regardless of whether you have add -on child care or not."
• "Payment for drop in child care is expected at time of service if add -on child care is not
elected."
Rental Policies /General Policies
"Those cited with vandalism and /or graffiti shall be responsible to pay repair or
replacement cost."
Warehouse
• The Warehouse section is to be removed from the policy.
MCC Advisory Board Minutes 06/21/11
Moose- Sherritt Ice Arena
• MCC adheres to the policies of the Moose - Sherritt Ice Arena.
JENNIFER BETHKE MOVED TO RECOMMEND CHANGES TO THE MCC POLICY
MANUAL AS NOTED ABOVE. DARREN PAUMEN SECONDED THE MOTION.
MOTION CARRIED 4 -0.
6. Consideration and discussion of Preliminary 2012 budget items
Kitty Baltos presented the preliminary budget requests provided by MCC staff. Requests
were submitted for equipment and small capital projects as well as for increased operating
expenses. Costs provided were rough estimates and budget requests had not yet been
prioritized.
There were a number of requests for carpet and terrazzo flooring replacements particularly
in the Mississippi Room and fitness center. The pool may need to be resurfaced. The parking
lot may need to be re- cracksealed. The swan pathway pavers need to be replaced.
Lighting requires upgrading in the hallway, the gym and the Romp N Stomp. There is a need
to replace a water heater and a suggestion to install a capacitor bank. These maintenance
issues would likely result in energy efficiencies.
Patio chairs and pool supplies are requested. There is a need for new concessions equipment.
There were requests for a programming intern and increases in the various programming
budgets. Additionally, there was discussion about MCC possibly taking on Community Ed
tasks and the resulting need for additional part-time staff. Website and software
improvements were also requested.
Staff also provided several updates to the Advisory Board.
FiberNet will donate funds to purchase 5 flatscreen TVs for use throughout the MCC
facility. MCC will utilize some of its own budgeted funds to upgrade to a larger
screen size.
MCC will offer the Silver Sneakers senior fitness program - a great revenue stream
for the facility.
• MCC will no longer accept personal checks at the front desk beginning August 1st
7. Consideration of adding items to the agenda
a) Friendship Island
The Friendship Island summer day care program has been very successful this year. It
now runs from 6 am -6 pm M -F and is staffed with two certified teachers as well as
numerous MCC staff. Comments have been extremely favorable. It was suggested that
gaming supplies for this program be included in the Friendship Island budget request.
MCC Advisory Board Minutes 06/21/11
There was some discussion about looking into the option of potentially utilizing space in
the FiberNet building for housing the Friendship Island program.
b) Family Fun Day
This event was attended by some 900 people this year -half of the people in attendance
had never been to the park. Many asked when the park will be fully open to the public.
The event provided between $700 - $1,000 in proceeds which the Monticello Lions
donated to the Friends of Bertram.
c) Walk N Roll
The Walk N Roll event was successful despite the weather. Staff estimated a crowd of a
third fewer people in attendance this year than last. Broadway Cycle provided bikes
which were sponsored by 20 local businesses. Seventy businesses participated in the
event. Some 460 bike helmets were sold.
8. Adiourn
The meeting was adjourned at 6:25 p.m.
Recorder: Kerry Bum a
Approved: July 19, 2¢11,
Attest:
MCC Director