MCC Advisory Board Minutes 07-19-2011MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, JULY 19,2011 — 4:30 P.M. RIVER ROOM
Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Darren Paumen,
Clint Herbst
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Ron Broekemeier called the meeting to order at 4:34 pm.
2. Consideration of adding items to the agenda
a) CIP
b) Monthly Recap
c) ADA Compliance
3. Consideration of approving the minutes from the June 21, 2011 regular meeting
SANDRA THEROS MOVED TO APPROVE THE MINUTES OF JUNE 21, 2011.
MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0.
4. Update Items
a) Facility usage update through June 2011
More than 200 folks used the community center in June. The ice arena has been used less
frequently and, as a result, MCC has been cutting back on public skate hours. It seems
that people do not realize the ice arena is open. There was some discussion about utilizing
signage on open skate days.
b) Second quarter financial statements through June 2011
There was a change in the method of accounting for wedding revenue. The true expense
for providing wedding security will be specified in 2012. Anticipated tax funding to be
received has not yet been included in this report. Staff will consult with Finance Director
Tom Kelly about this and a question related to the homestead credit. There were some
questions about the cost of the warehouse remodel and where the purchase of fitness
equipment was accounted for. Staff will add a column to the spreadsheet to provide a
quarterly comparison to the financial statement.
MCC Advisory Board Minutes 07/19/11
c) Manager's Monthly Recap
Staff toured the Prairie West building and determined that the space might be appropriate
to use for Friendship Island in the summer.
Traffic at the Farmer's Market has been affected by the temporary signage regulations in
the City's zoning ordinance. The Planning Commission will consider amending the code
to address this issue.
Now that the warehouse remodel had been completed, staff plan to look into the option of
including fitness classes as part of membership in the fall. Online registration for classes
is also in the works as well.
5. Review and recommendations for the 2012 preliminary budget submitted
The Board had some questions about percentage changes on the revenue and expenditure
report. These numbers are likely because tax revenue and debt service had not yet been
included. Staff noted that there had also been some changes in the method of accounting for
certain line items. The report will be revised with assistance from Finance if appropriate.
MCC will create a separate line item to track the revenue received for the Silver Sneakers
fitness program.
Staff outlined some of the budget requests noted as priorities by staff and responded to
questions. There were a number of budget requests that are expected to be considered as part
of the natatorium improvement project.
Staff spoke with Dan at Clearwater Outfitting to begin to explore options for providing
canoe and kayak equipment, shuttle service and possibly river tours as a way to address the
survey and study results which recommend utilizing the river.
6. Review and discussion on the progress of the natatorium improvements to date
The Building Committee continues to consider options for moving forward with
improvements to the pool area. Staff briefly summarized the analysis and recommendations
of the report provided by Weld Architects. There was some discussion about how the
building would look and function differently based on the proposed changes. There was also
brief consideration about how to fund the project including options to bond, tap into
reserves, levy or conduct a referendum. Staff gave details about some of the options
included in the Building Committee's prioritized list of improvements. There were a
number of questions related to the upgrading the building automation systems, the options
that Weld didn't recommend, and the water slide. Staff noted that the Building Committee
agreed with all initiatives that would have energy savings and quick payback. There were
also questions about when and how to incorporate the option of expanding the fitness area
into the building improvements. Staff agreed to check with Wold about options to retain the
windows in the pool area in case of building expansion.
The Advisory Board will be included in any upcoming special meeting as City Council
considers how to proceed with the natatorium improvement project.
MCC Advisory Board Minutes 07/19/11
7. Consideration of adding items to the agenda
a) CIP
Other than the natatorium improvement project initiative, CIP requests submitted by the
MCC are mostly related to maintenance and equipment replacement.
b) Monthly Recap
This item was discussed as part of updates.
c) ADA Compliance
New ADA guidelines require that natatoriums with more than 300 lineal feet of gutter
area provide a portable lift into the pool. This would cost about $5,000. Staff will
measure the pool area and talk to the state about access.
8. Adjourn
The meeting was adjourned at 6:25 pm.
Recorder: Kerry T. Burri
Approved: Augu416, 2W I