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MCC Advisory Board Minutes 08-16-2011MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD Tuesday, August 16, 2011— 4:30 p.m. River Room Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Clint Herbst, Darren Paumen Board Liaison Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director 1. Call meeting to order Ron Broekemeier called the meeting to order at 4:31 p.m.. 2. Consideration of adding items to the agenda a) Adding classes to membership b) Bertram Friends Brainstorming meeting c) Fanner's Market survey 3. Consideration of approving the minutes from the July 19, 2011 regular meeting SANDRA THEROS MOVED TO APPROVE THE MINUTES OF JULY 19, 2011. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED 5 -0. 4. Update Items a. Facility Usage Summary Facility usage was up 4% and memberships were up 1.5% through July. There have been some 1,000 additional users since this time in 2010. b. Manager's Monthly Update Aquatic: The Committee discussed various emergency and maintenance situations and how they are handled in the pool area. Event: The Movie in the Park, E.T. had to be cancelled due to weather. Staff determined that it would be best to consistently host movies in Pioneer Park as it includes amenities like electricity, picnic tables and restrooms, which make for a successful event. Downtown merchants have agreed to support the movies at this location. Maintenance: The gym floor needs to be replaced. Staff will consult with River City Lanes to review their synthetic poured floor as an option for consideration. MCC has budgeted $50,000 for this floor upgrade. 5. Old Business MCC Advisory Board Minutes 08/16/11 a. Open Volleyball Time: This item was addressed in the agenda packet. b. Open Skate and Farmer's Market Signage The sign ordinance was amended to allow for event signs Thursday- Sunday. Both open skate and farmer's market events experienced an increase in participation as a result. c. Tax Information Available: This item was addressed in the agenda packet. d. ADA Pool Compliance Staff is working with the State Inspector to determine how to bring the MCC pool into compliance with ADA requirements. The preferred option would be to add secondary handrailings 20 -24' apart at the steps. 6. Review of Natatorium improvement recommendations from the Buidling Committee and consideration of recommendation to City Council Staff identified additional natatorium improvements and asked for Building Committee and Advisory Board feedback. The additional items are: repair and replace deteriorating mechanical equipment; add full UV disinfection on spas; install variable frequency drive on the pumps in the pool and spas; add the second floor addition; and repair the west vestibule .There was some discussion about project requirements and energy rebates. $1.61 million has been budgeted for natatorium improvements. Funding would come from some $900,000 in MCC reserve funds, $500,000 in liquor store revenue, and an estimated increase in the levy amount of $400,000. The Wold study had determined that it would cost an estimated $2 million to build an addition to the southwest side of the MCC facility. The Building Committee rejected this option. The alternate option under consideration would be to add 1,000 square feet on to the second floor over the hallway to expand the fitness facility. Staff will obtain further detail on the scope of the addition and verify the $190,000 cost. There is $250,000 budgeted in the CIP for a building addition. Staff will ask Wold for detail on the estimated $35,000 in vestibule repair. JENNIFER BETHKE MOVED TO RECOMMEND THAT THE MCC ADVISORY BOARD FOLLOW BUILDING COMMITTEE RECOMMENDATIONS RELATED TO OPTIONS FOR MCC BUILDING IMPROVEMENTS AND TO INCLUDE THE ADDITION OF A 2ND FLOOR FITNESS CENTER AND REPAIR TO THE WEST VESTIBULE. MOTION WAS SECONDED BY RON BROEKEMEIER.MOTION CARRIED 4 -0. (Clint Herbst abstained.) Staff will forward recommendations to City Council for review on August 22nd 7. Update on preliminary budget presentations and recommendations from City Council MCC Advisory Board Minutes 08/16/11 Kitty Baltos provided highlights of the proposed budget presented to Council and asked for committee feedback on the spreadsheets provided. Staff had prioritized all budget requests. Some items could be removed from consideration if approved as part of the building improvement project. Pathway repair had been handled by the Streets Department. The amount for purchasing canoes and kayaks could be eliminated as this service may be provided by contract. Staff pointed out the importance of maintaining a funding source to address the option of collaborating with community ed in 2012. There was some discussion of the lifespan of the MCC roof. Staff noted that overall the MCC is expected to have a 2.5% increase in revenue and a 2% increase in expenses. 8. Consideration of addim items to the asenda a) Adding classes to membership It is an MCC priority to consider including fitness classes in the cost of membership at some point soon. Staff are working to hire additional instructors in order to provide a variety of class options. b) Bertram Friends brainstorming meeting The Committee discussed organizing a pumpkin hunt at Bertram Park and a scarecrow decorating contest at the MCC in October. There were a few comments about voting on the livepositively.com website for Bertram as America's Favorite Park. c) Farmer's Market survey Ron Broekemeier reported that there had been a significant increase in market traffic with the change in the sign ordinance -up to 600 customers from 260. There were comments about potentially moving the market location. The library lot is however considered a convenient location with needed amenities like parking and restroom access. There were also comments about possibly opening and closing the market earlier. Although half hour counts had indicated a slow down toward the end of the event the hours seem to be workable for most. It was suggested that some issues involving kids and pets at the market could be handled by the market manager. The indoor market option held last year would not be offered again. 9. Adiourn The meeting was adjourned at 6:39 Recorder: Kerry Approved: SeptW Attest: