MCC Advisory Board Minutes 09-20-2011MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, SEPTEMBER 20,2011— 4:30 P.M. RIVER ROOM
Board Members Present: Sandra Theros, Jennifer Bethke, Darren Paumen, Clint Herbst
Board Members Absent: Ron Broekemeier
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
Others Present: Joel Dunning, John Hartman, Weld Architects
1. Call meeting to order
The meeting was called to order at 4:30 pm.
2. Consideration of layout options for the proposed second floor fitness center addition.
Presentation by Wold Architects
Wold Architects Joel Dunning and John Hartman presented an informal brainstorming
session to begin to clarify the design component for the additional space proposed for the
second floor of the MCC facility. The Advisory Board was asked to consider the current
and proposed future use of the space and determine some priorities and parameters. The
space would be designed to accommodate a change of use over time.
Wold had put together an initial proposal for a 1,056 square foot addition 66 feet long by
16 feet wide. There was much discussion about making the addition more spacious
including possibly expanding out to the elevator or choosing to divide the project into
phases. The Board considered varying layouts, circulation patterns, wall heights, ceiling
heights, material use and access to natural light.
Staff had originally anticipated reclaiming the group fitness room for classes and moving
fitness equipment outside of that space. The group fitness room is 24 feet by 42 feet or
1,008 square feet. The Board will continue to discuss the value of having walls that enclose
the room if it is not to be used for group fitness.
Wold asked staff to obtain vendor templates of the fitness equipment so that they could
prepare a draft floorplan to determine if the square footage proposed will be sufficient
space.
Staff asked for specifics such as rubberized gym mat rolled flooring, recessed floor outlets,
conduits for internet access for cardio equipment and cable access for TVs.
Staff indicated that it would be optimal at some point to provide for 24 -hour access to the
fitness area.
Based on feedback from the Advisory Board, Weld will move forward with the `red
proposal." This option includes planning for three bays as initially proposed. The Board
MCC Advisory Board Minutes 9/20/11
asked that Wold prepare a cost estimate to also include the option of adding an additional
bay and submit a project timeline for consideration.
3. Consideration of adding items to the agenda
None
4. Consideration of approving the minutes from the August 16, 2011 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MINUTES OF AUGUST 16, 2011.
MOTION WAS SECONDED BY DARREN PAUMEN. MOTION CARRIED 3 -0. (Clint
Herbst had left the meeting prior to this vote.)
5. Update Items
a. Usage summary through August 2011
A written update was provided.
b. Review membership statistics 2011
A written update was provided. Membership is holding steady.
c. Manager's Monthly Recap
A written update was provided.
d. Old Business: Budget Update
MCC's recommended budget cut scenarios were forwarded to the Finance Director for
Council review on September 12, 2011. Proposed budget cuts are expected to be
incorporated. Further information will be provided at the next meeting.
e. Old Business: Natatorium Improvements
Staff hope to move forward with some of the natatorium improvements this year. Wold
Architects will prepare a project timeline and submit it for consideration.
6. Consideration of collaborative marketing plan for MCC and FiberNet Monticello
There was discussion about proposing a revised marketing strategy to FiberNet to help
promote new memberships at MCC. The Board agreed that having FiberNet offer a free one -
week family voucher to the MCC to its new customers would be a successful marketing
tool.
MCC Advisory Board Minutes 9/20/11
7. Additional items discussed
a) Indoor Farmer's Market: The Farmer's Market Steering Committee recommended
offering an indoor Farmer's Market option at the MCC Meeting on Thursday, November
3rd and Saturday, December 3rd.
b) Ice Rink Signage: Staff would like to utilize portable event signage in fall and spring to
advertise open skate at the ice rink.
c) Adding classes to membership: Staff will evaluate revenues to determine if MCC could
cover costs if classes were included in the membership fee. The Becker Community
Center handled it this way without raising membership fees and gained over a hundred
new memberships. MCC currently offers 10 -12 classes per week and has set a goal of
increasing to 20 classes a week.
8. Consideration and review of material options for gymnasium floor replacement
After some research on flooring options, staff recommended that the gymnasium floor be
replaced by a poured floor as opposed to wood or sportcourt. It is expected that a poured
floor would cost considerably less than the $50,000 budgeted for floor replacement and
would hold up well if properly sealed. Staff expects that the gym (and perhaps the exercise
area above) may need be closed for up to a week during the replacement.
9. Adiourn
The meeting was adjourned at 6:29 pm.
Recorder: Kerry T. Burn
Approved: October l�,%2011, ,
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