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MCC Advisory Board Minutes 11-14-2011MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MONDAY, NOVEMBER 14,2011— 4:00 P.M. RIVER ROOM Board Members Present: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Darren Paumen, Clint Herbst Board Liaison Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director, Sara Cahill- Program & Operations Coordinator 1. Call meeting to order Ron Broekemeier called the meeting to order at 3:58 pm. 2. Consideration of adding items to the agenda None 3. Consideration of approving the minutes from the October 18, 2011 regular meeting SANDRA THEROS MOVED TO APPROVE THE MINUTES OF OCTOBER 18, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0. 4. Consideration of adding exercise classes to community center membership, either additional fee or add on to membership Sara Cahill outlined the effort to hire more fitness instructors. MCC staff had sent out over 30 letters to certified area instructors and interviewed two of those who had responded. The applicants may likely offer TurboKick at 9 am and Zumba at 6 pin. None of the applicants are certified to teach yoga so staff may ask a current instructor to obtain yoga certification. YogaStretch is currently offered to the seniors through SilverSneakers. MCC currently offers 24 classes per week -six of those are for seniors. The Board revisited the issue of possibly including classes in the cost of membership or including an add -on fee to membership for unlimited fitness classes (including specialty classes) now that a good variety of classes have been added to the schedule. This option would be in an effort to attract new members to the community center. The policy discussed would involve first come -first served availability in classes and would be subject to an annual membership contract. Staff expects that just under $24,000 in annual revenue, or about $2,000 per month, would need be recouped as a result of providing imlimited classes to members for a monthly fee. There are currently some 1,200 MCC members. The fee is currently $4 per class with session sign up and $5.50 for drop -in participation. Class passes are currently available for $60 a month for non - members and $45 per month for members. There was some cornment about potentially reconsidering the amount of that fee at some point. MCC membership is not required to take classes. Class passes would continue to be an available option for purchase by non - members. MCC Advisory Board Minutes 11/14/11 The Board estimates that 200 members may be interested in participating in the add -on unlimited class option at a cost of $10 per month. The Board anticipates that this change in policy may also encourage new memberships. The current family rate for membership is $35 per month. There was some suggestion about potentially increasing the rate to $40 at some point for those with the health insurance fitness reimbursement to cover the cost of processing that discount. SANDRA THEROS MOVED TO APPROVE AN OPTIONAL ADD -ON FEE OF $10 PER PERSON PER MONTH TO MCC MEMBERSHIPS FOR UNLIMITED CLASSES BEGINNING DECEMBER 1, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0. 5. Update Items a. Visit Summary through October, 2011 Written information was provided in the agenda packet. b. Manager's Monthly pdate SilverSneakers YogaStretch has been a big hit. Spooky Skate had increased attendance. Some 450 kids participated in the Halloween Kiddie Parade. This is the first year for Friendship Island's Winter Break. Staff have decided, at this time, not to utilize the Prairie Center space for MCC activities due to staffing and access issues. 6. Old Business a. FiberNet Market collaborative marketing plan There has been no further recent discussion about initiating a collaborative marketing plan with FiberNet. Staff summarized that providing certain discounts to new FiberNet customers might be more of an administrative burden than a benefit to the MCC. There has been some mixed feedback about the FiberNet banners posted on the high walls in the MCC hallway. 7. Consideration of reviewing and approving design concept plans for the MCC Natatorium Improvements, City Project No. 11C006. Council Agenda Item 11/14/2011 Staff asked that the Board review the recommendations of the Building Committee and provide input related to the MCC Natatorium implementation. The Building Committee recommendations are: Go with the taupe EFIS color for the south and west walls Show an alternate plan for additional Kalwall system on the south side of the building Use either painted glass or a powder - coated metal material to hide the expansion floor for the fitness center visible from the pool area MCC Advisory Boani Minutes 11/14/11 • Give alternate costs for the fitness center to encompass all five bays The Board had some questions about R value, insulation, materials, and how the alternate plan for the Kalwall system would look. They also discussed the likelihood that the three bay plan may not provide sufficient expansion in the long -tern. Each bay is 350 square feet and is estimated to cost $50,000. Adding two more bays would increase the total fitness space to 1,800 square feet. Staff also noted the Building Committee's recommendations about cost saving items in the pool. It was determined that installing smart pumps would be less expensive than using variable frequency drives. The community center will begin using low wattage UV rather than the high wattage UV currently used in the pool. All improvements will be submitted to Centerpoint and Xcel Energy for opporthmities for rebates and paybacks. Staff summarized that the Board supports the Building Committee recommendations, including if feasible, the additional Kalwall system. They also highly encourage the option to request alternate costs for the fitness center to encompass all five bays. Staff will ask the consultants for a total cost with five bays as part of the project as well as a cost to instead add two additional bays at a later time. 8. Consideration of accepting quotes and approving repairs to the MCC gymnasium floor. Council Agenda Item 11/14/2011 Staff noted that repairing the gym floor had been a budgeted expense for 2011 and had hoped to initiate the project before year end. Clint Herbst suggested that, although the gymnasium floor is in need of maintenance, the natatorium repairs seem to be the priority issue at this time. He also indicated that, because the National Guard is a heavy user of the space, they should be asked to contribute to its upkeep. There was some discussion about the terms of building occupancy in the original agreement with the National Guard. The Guard had contributed $1.5 million toward building construction but is not currently responsible for any maintenance or utility costs involved in the 4,000 square feet of space they occupy. There was some discussion about potentially reconsidering the building agreement with the Guard. DARREN PAUMEN MOVED TO RECOMMEND THAT STAFF BE DIRECTED TO REQUEST THAT THE NATIONAL GUARD SHARE IN THE COST OF REPAIRING THE GYM FLOOR PRIOR TO MOVING FORWARD WITH THIS ISSUE. MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0. (Ron Broekemeier was no longer in attendance.) 9. Consideration of approving caterers /liquor providers for the Monticello Community Center for 2012 -2013. Council Agenda Item 11/14/2011 Staff had invited two local restaurants, Chatters and the Station, to apply to become approved caterers /liquor providers for the MCC but neither responded. As a result staff approved the same list of caterers /liquor providers as they had for the previous two year contract. Kitty Baltos noted that all do an excellent job. MCC Advisory Board Minutes 11/14/11 10. Consideration of Board Member terms to expire on December 31, 2011. Jennifer Bethke, expires 12/31/11 Jennifer Bethke agreed to another three year term as a MCC Advisory Board member. DARREN PAUMEN MOVED TO RECOMMEND REAPPOINTING JENNIFER BETHKE TO ANOTHER TERM ON THE MCC ADVISORY BOARD. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED 4 -0. (Jennifer Bethke abstained.) This appointment will be subject to City Council approval. 11. Consideration of holding December meeting scheduled for December 20, 2011 JENNIFER BETHKE MOVED TO CANCEL THE DECEMBER 20, 2011 MEETING OF THE MCC ADVISORY BOARD. MOTION WAS SECONDED BY DARREN PAUMEN. MOTION CARRIED 4 -0. Board members will instead meet for a special social event on Wednesday, December 7th at 5 p.m. at the Station Restaurant. 12. Adiourn The meeting was adjourned at 5:33 pm. Recorder: Kerry T. Burri Approved: January, � , 20 Attest: