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MCC Advisory Board Minutes 02-21-2012MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD TUESDAY, FEBRUARY 21, 2012 — 4:30 P.M. RIVER ROOM Board Members Present: Sandra Theros, Jennifer Bethke, Clint Herbst, Darren Paumen Board Member Absent: Ron Broekemeier Board Liaison Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director Call meeting to order Sandra Theros called the meeting to order at 4:41 pm. 2. Consideration of adding items to the agenda a) Business advertising 3. Consideration of approving the minutes from the January 17, 2012 regular meeting DARREN PAUMEN MOVED TO APPROVE THE MINUTES OF THE JANUARY 17, 2012. MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0. 4. Update Items a) Usage summary through January 2012 There were fewer memberships established in January of 2012 than in January of 2011. Staff wondered if there had been more corporate memberships established early last year than this year. The ice area count had been decreasing in past months but may have increased in January due to the lack of outdoor ice options. b) Improvement Project Update Contracts for the building improvement project have been signed with Ebert Construction. The preconstruction meeting is scheduled for March 14th. Pool improvements are scheduled to begin in the spring. The rest of the construction will take place in July or August. There is a 15 week lead time to order the necessary mechanical equipment. c) CPT Program The MCC is part of the Collaborative Promotion Team (CPT) tasked with identifying and implementing joint marketing ideas. Staff are considering a promotional plan involving a one week MCC membership. Another collaborative promotional effort would utilize cable franchise fee reimbursements to fund a citywide digital signage project. This project involves upgrading TVs and software to promote city services in various City facilities. The information broadcast will consist of general City announcements as well as announcements specific to each facility. MCC Advisory Board Minutes 02/21/12 d) Manager's Monthly Recap Staff agreed to include Advisory Board members in the distribution list for emails sent to members. There was some discussion about further promoting the Great Weight Rebate through the newspaper. 5. Consideration of movie choices for the 2012 summer Movie in the Park series The Advisory Board reviewed staff recommendations and provided input about 2012 Movie in the Park title choices to be shown at Pioneer Park this summer. Movies choices are to be family friendly (rated PG), popular and recent and, not too long or slow moving. The movies selected were Mouse Hunt for June, Tangled for July and Dolphin Tale for August. Some titles also considered were Nims Island, Enchanted, Tin Tin, Wizard of Oz, Bucket List, Castaway, Moneyball, Sherlock Holmes, and Cowboys. Staff indicated that Bill Bruce had pointed out that cities tend to have a better event turnout on Saturdays than Fridays. Staff will ask him if MCC might be allowed to plan an additional movie night in September to make up for the movie night that had been cancelled due to weather last summer. 6. Consideration of appointing a Board Member as a Liaison to the Farmer's Market Steering Committee and Farmer's Market Update Jennifer Bethke had been board liaison to the Farmer's Market steering committee for two years. Ron Brockemeier was the most recent appointee to the committee but he has since resigned from the Advisory Board. The MCC hasn't received any applications for his vacant advisory position yet. There was some discussion about the role of the liaison position. Staff indicated that the Advisory Board could choose to ask that staffer Sara Cahill provide periodic updates or that the issue be tabled until the vacant Advisory Board position was filled. The issue was tabled. Staff will reopen the posting for the vacant position. Darren Paumen suggested advertising it in the newspaper. It is on the Channel 12 bulletin board. 7. Consideration of the new Pool ADA requirements for the community center Staff have determined that the MCC pool stairs are two inches too short to be in compliance with new federally mandated ADA requirements. Community centers that have installed a pool lift had indicated to staff that lifts are expensive, get rusty, must be stored and, are so infrequently used that staff aren't often trained in its use. Staff noted that the State does not enforce this mandate. CLINT HERBST MOVED THAT THE MCC TAKE NO ACTION TO ADDRESS THE NEW ADA REQUIREMENTS FOR THE POOL AT THIS TIME. MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0. 8. Item previously tabled, consideration of gymnasium closures for specific athletic times Staff indicated that the request to close the gym one night a week for soccer is no longer an issue since the soccer players have relocated their activities to the Rink. The Advisory Board briefly considered how to handle such requests in the future. MCC puts a high priority on offering open gym time. There are currently no other requests for gym closure on a specific evening. The Board recommended leaving the gym schedule as is for now rather than changing the policy since the drop -in basketball is popular and often used by members. MCC Advisory Board Minutes 02/21/12 9. Consideration of changing or canceling the March 20, 2012 Advisory Board meeting Kitty Baltos indicated that would be out of town on the date scheduled for the next board meeting. She suggested either rescheduling or cancelling the meeting and agreed to send an email update if any significant issues require Board discussion before the next meeting. SANDRA THEROS MOVED TO CANCEL THE MARCH 20, 2012 ADVISORY BOARD MEETING. MOTION WAS SECONDED BY JENNIFER BETHKE.MOTION CARRIED 4 -0. 10. Consideration of adding items to the agenda a) Business Advertising - Sunlife Tanning staff asked for MCC approval to market their business by offering a special promotion to include free tanning to those establishing new community center membership. Staff pointed out that this would be a nice benefit for new members since Gold's Gym offers tanning services. It doesn't change MCC membership but adds value. There was some discussion about the importance of providing local businesses a similar opportunity should requests be made. Staff agreed to include MCC related promotions and coupons to the new member booklet. b) Online Registration - The current software version on the MCC website doesn't track duplicate records. CSI is planning a software upgrade which will enable a cleanup of the database and offer online program registration through the MCC website by the end of the summer. Staff will attend the seminar to learn about the upgrade and may request training to clean up the database using the new software. The online registration will primarily be used for swim lesson sign ups. Many of the other events offered at the MCC do not require advance registration. 11. Adjourn The meeting was adjourned at 5:44 pm. Recorder: Kerry T. Burri Approved: April,,7,2012 Attest: