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MCC Advisory Board Minutes 05-17-2012MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD TUESDAY, MAY 17, 2012 — 4:30 P.M. RIVER ROOM Board Members Present: Sandra Theros- Chair, Darren Paumen —Vice Chair, Jennifer Bethke, Heath Bird, Clint Herbst Council Alternate Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director 1. Call meeting to order and welcome to new Board member, Heath Bird Sandra Theros called the meeting to order at 4:35 p.m. 2. Consideration of adding items to the agenda a) Great Weight Rebate 3. Consideration of approving the minutes from the April 17, 2012 regular meeting JENNIFER BETHKE MOVED TO APPROVE THE MINUTES OF THE APRIL 17, 2012. SANDRA THEROS SECONDED THE MOTION. MOTION CARRIED 4 -0. (Clint Herbst had not yet arrived.) 4. Update Items a) Usage summary through April 2012 — Facility usage was down by 2,000 visits in April. The number of skaters decreased quite a bit as well. There continued to be a demand to host parties. May revenue was boosted by the many end of the school year groups. There was some discussion about the new ownership of Gold's Gym. The Monticello and Buffalo facilities were purchased by Xperience Fitness. b) Manager's Monthly Update — MCC will be working with C1earWaters Outfitting to host three canoe /kayak events this summer at Long Lake and on the Mississippi. The trips will be 1.5 -2 hours in length. Last year several ball teams left the league as a result of the City game cancellation policy due to weather. A new league manager will provide more accurate on -site determination this summer. c) Bertram Chain of Lakes (BCOL ) Advisory Council Update — The public will be able to enter the Bertram Park on the south end of the property this summer. Periodic park patrols will be conducted by the County. There will be parking, access to hiking trails, and use of a boat landing. Boats will have to be portaged. Only electric motors will be allowed in the lakes. Petroleum powered motors can be on a boat but not in the water. The YMCA currently owns the beach and will not, at this time, allow public open swim due to insurance liability issues. The City was to offer some programming at the park in the Fall but issues related to paying for maintenance have not yet been resolved. The YMCA will lease some 10 of the 1200 acres within the park for 99 years. They will MCC Advisory Board Minutes 05/17/12 begin to build some of the five rustic buildings planned next year. There was some discussion about various funding options to pay for purchasing the remainder of the park. Staff indicated that the City may have an opportunity to pursue a use for the City's sludge farm. The issue is under consideration. Two City officials and two Wright County officials on the Bertram Board are up for re- election in the fall. The outcome may change the momentum of the project. 5. Old Business a) Natatorium Improvement and Fitness Expansion Project Construction Timeline — This timeline has unfortunately expanded to a ten week pool closure due to project change orders. Flaking is now evident on the pool ceiling and that needs to be repainted while the pool is drained. Painting is expected to take 3 weeks to complete and cost $82,000. It may be November before the entire natatorium project is completed. The mechanical system has been ordered. All subs are local contractors. The ductwork will be redone. The west entrance of the facility will have to be closed for three weeks when setting the steel and pouring the concrete. This part of the project will begin August 20th. The fitness area will remain open. (Clint Herbst arrived at this point in the meeting). i) Consideration of remedies or compensation for Continuous Members impacted by the pool shutdown - More than 50% of MCC members pay monthly with no membership expiration date. The Board discussed various options such as creative programming and gift cards to local business in an attempt to address member concerns expected to arise as a result of the inconvenience of building improvements. Heath Bird suggested that he thought the majority of users would be understanding about the inconvenience. 6. Consideration of new Community Center logo and tagline Staff pointed out that the City updated its logo and shared various related options for customizing the MCC logo as well. The Board wasn't enthusiastic about including the current graphic in the logo. There may be an opportunity to include it on some less prominent marketing materials. There was also some consideration of revising the tagline. The Board agreed that the current jingle, "something fun for everyone," aptly summarizes the MCC. There was some discussion about replacing uniforms with the new logo. The color scheme would continue to be blue and gold. MCC currently provides shirts for employees. 7. Consideration of ending Drop -In Adult Basketball and Volleyball (permanent or through the end of the year The number of participants of Adult Drop -In Ball has decreased over the years. It hasn't been cost efficient for MCC to pay staff to monitor court behavior. There will be a greater demand for open gym with the pool closure and staff would like to try additional programming. The Board decided to suspend the option and revisit the decision at a later date. They noted that there are numerous basketball courts at the local the parks. Clint MCC Advisory Board Minutes 05/17/12 Herbst suggested that two permanent basketball hoops be installed outside the MCC facility. The Board agreed but noted that it would be best to pursue the after building improvements are completed. 8. Discussion and direction on budget for Budget 2013 Staff will talk with vendors and personal trainers about the types of fitness equipment that are currently in demand as a point of reference in budget request preparation. Clint Herbst suggested that staff tour various fitness facilities as part of that research. Maintenance issues such as flooring, carpet replacement, and pool staining will also be addressed as part of the budget process. Staff expect that the budget for repair and maintenance to decrease as a result of replacing aging equipment. The Board considered the value of a user rate change for the next budget year. There was some discussion about possibly charging more to access the full refunds that some health insurance companies provide to their members. Staff pointed out however that less than 50% use their insurance benefit. The Board consensus was that any increase in rates at this time would have an effect on enthusiasm for the building improvements. 9. Discussion of an event for the opening/re- opening of the fitness center and the pool after improvements The Advisory Board agreed to plan an event to celebrate the completion of the MCC Building Improvements next fall. Staff will brainstorm ideas to bring forward for board input. 10. Consideration of adding items to the agenda a) Great Weight Rebate — There were 170 participants in the Great Weight Rebate. Fifty - nine weighed in at the end of the event. The average weight loss was 13 pounds per person. The most weight lost was 48 pounds. Participants received credit toward a MCC membership or a gift card. 11. Adiourn The meeting was adjourned at 6:05 pm. Recorder: Kerry Approved_ June) Director