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MCC Advisory Board Minutes 06-19-2012MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD TUESDAY, JUNE 19, 2012 — 4:30 P.M. RIVER ROOM Board Members Present: Sandra Theros- Chair, Darren Paumen -Vice Chair, Jennifer Bethke, Clint Herbst -Mayor Board Members Absent: Heath Bird Council Alternate: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director 1. Call meeting to order Sandra Theros called the meeting to order at 4:35 pm. 2. Consideration of adding items to the agenda a) Fitness area changes 3. Consideration of approving the minutes from the May 15, 2012 regular meeting JENNIFER BETHKE MOVED TO APPROVE THE MINUTES OF MAY 15, 2012. DARREN PAUMEN SECONDED THE MOTION. MOTION CARRIED 4 -0. 4. Update Items a) Usage update through May 2012 MCC facility usage increased by 650 people as compared to May 2011. Ice skating usage had decreased. Clint Herbst suggested that open skate signage be again placed outdoors on open skate days as it seemed to increase facility usage last summer. b) Manager's Monthly Update Fitness Equipment - Several of the older pieces of fitness equipment had to be repaired. Clint Herbst asked if it might be an option to establish a scheduled replacement program for fitness equipment. He noted that Public Works purchases a new piece of heavy equipment and pays $2,000 to replace it every two years. Building Maintenance — A portion of the terrazzo flooring was replaced due to water damage. The cost was covered by insurance. Staff had attempted to ensure safe access by covering the area with plywood but there was, unfortunately, one reported injury. Digital Signage — The effort to provide digital signage within the MCC facility is underway. Access panels have been established and cable and power are to follow. MCC Advisory Board Minutes 06/19/12 Senior Center — The Monticello Senior Center is the second largest in the state. There was brief comment about what an asset it is in the community. Candy Machine — The MCC candy machine sponsored by the Lions has been a huge hit with kids. c) Bertram Chain of Lakes (BCOL ) Advisory Council Update Sandra Theros reported that Angela Schumann had obtained a $369,000 grant for Bertram Park. It is to be used to purchase Parcel 1 at the Park with a commitment to develop within a certain amount of time. Staff noted that athletic field development would likely be the first priority. There was some discussion about how the upcoming Wright County Commissioner race may affect the progress of the Bertram Park project. Because of redistricting, Wright County Commissioners Pat Sawatzke and Rose Theros, who represent the County on the Bertram Advisory Council, will be running against each other in the November election. MCC's summer partnership with C1earWaters Outfitters is underway. Although the first canoe event scheduled at Bertram Park was cancelled due to lack of participation, 18 people canoed in the Mississippi River event, including Councilmember Brian Stumpf and his wife. The fee is $30 per person (kids canoe free) for a one and a half hour trip. Clear Waters charges $25 per person and the MCC added a $5 fee per person to cover some of the staffing and coordination costs. People are signing up for upcoming trips. There was some discussion about extending the length of some of the river trip options, perhaps beginning at Montissippi and stopping at Ellison Park, and including coupons to local businesses to encourage participants to visit the downtown area. Annandale Community Ed has also set up canoe events at Bertram Park throughout the summer. Trails have been cleared to the canoe landing at Bertram Park but signage is not yet posted. The gate is still locked but it is planned to move the gate to the corner to enable easier access to the launch. It is a 100 yard portage to Long Lake. An additional portage across the beaver dam provides access to Mud Lake. The Friends of Bertram received a $2,000 donation from a friend of Jim Lindberg. Wendy Sutter will be heading up the Friend's booth at the Farmer's Market. The Bertram Advisory Council was asked to consider a request to conduct a Mud Run in the park. Several tours of the park are planned for mid -June. There was some discussion about chemical spray options for reducing mosquitos. There will be no Advisory Council meeting in August. MCC Advisory Board Minutes 06/19/12 5. Old Business a) Building improvement project review i. Consideration of approving EFIS material color for exterior wall ii. The Building Committee had asked the MCC Advisory Board to choose the EFIS color for the facility exterior. The Board regrouped outside of the Community Center to review color choices and selected "Scarborough" as the EFIS application color. Resanding and repainting an 8 foot swath of the pool ceiling had been included in the original MCC building improvement proposal due to corrosion noted around the ceiling joists. Weld has more recently recommended that the entire pool ceiling be resanded and repainted at a cost of an additional $82,000. Glen Posusta and Lloyd Hilgart considered some alternatives as part of the Building Committee analysis. Posusta had suggested looking into the option of adding a ceiling rather than painting the existing ceiling. Wold Architects have drafted a proposal to hang an acoustical ceiling approved for an aquatic environment at the truss level. This would involve lowering equipment in the existing ceiling. The project is estimated to cost $320,OOO.Wold will make a presentation to the City Council to explain these options. 6. Consideration of 2013 budget purchase items and priorities Kitty Baltos submitted a listing of MCC staff budget requests for 2013 for review and comment. The Advisory Board asked that it be totaled and prioritized. Baltos highlighted and commented on a few of the budget requests: • Connection between cardio equipment and TVs • Pool lift equipment • Les Mills Fitness Body Pump Certification & Licensing Fee • Folding meeting room tables • Commercial microwave • Tree replacement • Basketball hoops • Swinging doors on catering kitchen • MCC logo canopy • Stanchions • Pool vacuum • Full concrete outside of emergency exit • Outdoor umbrellas Formal budget requests are to be submitted for City Council consideration in July. 7. Consideration of adding items to the agenda MCC Advisory Board Minutes 06/19/12 a) Fitness area changes Baltos noted that one of the fitness area expansion design requests had not been incorporated into the actual design plan. She will consult with Weld to ensure that a half wall would be removed and ask that Weld pick up the cost of that oversight. This change will make a huge difference in terms of usable space. Baltos will be meeting with fitness vendors to get pricing on equipment. She would like to double up on equipment that is in high demand and look into purchasing spin bikes and possibly TRX equipment. Staff will look to the trainers for recommendations as to the best use of space. Baltos asked for feedback about the option of utilizing the current weight room as a group fitness room. She noted it has been difficult to accommodate the 37 fitness classes per week in the Warehouse and offer the opportunity to rent the room when requested. The weight room is 1,000 square feet, and has a poured, shock absorbing floor designed for eventual group exercise use. Using that space would enable MCC to run classes concurrently and open up the Warehouse for rentals. The Advisory Board agreed that there is a need for both group exercise space and additional equipment but also expressed concern that changing the use of the space would significantly limit space for additional equipment. Jennifer Bethke noted that most men would likely be frustrated as they would not benefit from a second group fitness room. There was some consideration of putting up a temporary wall in that space to accommodate classes as well as an area for stretching. There was also some discussion about possibly using the Prairie Center for fitness classes as an alternative to using the current weight room. Staff will look into establishing a self check in station or instructor check in option. The Board considered utilizing space at the Prairie Center for group fitness classes and agreed to a tour of the building at the next meeting. 8. Adjourn The meeting was adjourned at 6:20 p.m. Recorder: Approved: Attest: