MCC Advisory Board Minutes 08-21-2012MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, AUGUST 21, 2012 — 4:30 P.M. RIVER ROOM
Board Members Present: Sandra Theros, Jennifer Bethke, Heath Bird
Board Members Absent: Clint Herbst, Darren Paumen
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Sandra Theros called the meeting to order at 4:31 pm.
2. Consideration of adding items to the agenda
a) Bertram Summary
3. Consideration of approving the minutes from the July 17, 2012 regular meeting
SANDRA THEROS MOVED TO APPROVE THE MINUTES OF JULY 17, 2012.
HEATH BIRD SECONDED THE MOTION. MOTION CARRIED 3 -0.
4. Update Items
a) Usage Summary through July
There were fewer new memberships in July likely due to the pool shutdown. Low
numbers are expected for August as well. Staff are providing building improvement
updates via electronic info and printed signage. Kitty Baltos said that Clint Herbst had
mentioned that residents have been sharing their excitement about the expanded fitness
area and equipment additions. Ice skating usage was low despite the use of signage.
b) Manager's Monthly Update
Kelsey Beaumaster will be working as an intern for the community center 40 hours a
week for 15 weeks at no charge to the City. She will provide varied programming,
administrative and facility management assistance. Staff specifically indicated the need
for a procedure manual for event programming such as the kiddie parade and the
development of an emergency plan.
Department heads have been preparing and meeting about budgets. The preliminary
levy will be determined by mid - September.
The Advisory Board agreed that residents should be given priority over nonresidents for
winter swim lesson registration.
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The August Movie in the Park was cancelled due to weather. The $310 licensing cost
would not be refunded as the movie was not cancelled prior to the showing. The Lorax
will be shown in the Mississippi Room as a September movie option at an additional
cost of $400.
c) Programming Updates
A few of the canoe/kayak events were cancelled due to lack of registrations. Staff hope
to include paddle boarding events next summer.
Eleven softball teams had signed up so far for fall ball.
Red Cross has reevaluated and reduced their fee structure for swim lesson certification.
Friendship Island revised some procedures to ensure healthier and more active choices.
In addition, staff established periodic teacher meetings to assist with planning and
programming.
Some of the Farmers Market vendors asked staff to ensure that vendors are using no
more than their allotted booth space.
Various arrangements have been made to accommodate pool users during the building
improvement project. Water aerobics is offered at the Super8 Motel pool four classes
per week and open swim is offered on Sundays from 12 -7 at no cost to members. The
middle school offers lap swim mornings, evenings and Saturdays at no charge to the
MCC. MCC members also have the option of putting their membership on hold for two
months and instead utilizing a two -month membership at the Becker Community Center
as an alternative to the accommodations provided.
5. Update on Improvement Proiect
a) I -Beam Findings
Preliminary testing identified corrosion on the i -beam that supports the roof joists in the
pool area. The block will need to be exposed, reinforced, treated to inhibit further
corrosion, and repainted. This will, unfortunately, damage the mural on that wall of the
building. Two structural firms will be asked to submit estimates. The work is expected to
cost up to $15,000 and is currently holding up the progress of the rest of the pool
improvements. City Council has authorized Glen Posusta and Lloyd Hilgart to make
decisions as part of the Building Committee to keep the project moving forward. A
timeline for this project will be determined as the workload is assessed.
b) Roof Findings
The structural engineering firm found that moisture from the walls is trapped above the
vapor barrier and below the roof membrane. The 15 -foot perimeter is wet and moldy and
the fiberboard has been destroyed. The building is 13 years old and the roof had a 15-
MCC Advisory Board Minutes 8/21/12
year life expectancy. The Building Committee asked Wold to provide information and a
recommendation related to various options for dealing with the roof. Roof replacement is
estimated to cost $120,000.
c) Ceiling Painting
The Building Committee would like to determine the final cost of the structural issues
before deciding about the extent to which the pool ceiling will be repainted.
d) Change Order for wall between old and new fitness center
Staff indicated that, although it had been proposed that the half wall be taken down
between the old and the new fitness center, the request had not made it into the original
funded plan and would now require a change order $5,000. Jeff O'Neill signed off on
this change.
Additionally staff noted that another change order, in the amount of $800, would be
required to cut and move the gas line that runs over the National Guard vault.
6. Consideration of Capital Improvement Plan (CIP) submitted for the preliminary 2013
budget discussions with City Council
Kitty Baltos clarified that the MCC will make its final debt payment in 2016. She noted,
however, that Finance Director Wayne Oberg had indicated that it maybe necessary to
utilize a different funding scenario in budgeting for the splash park for 2016 in the CIP.
Baltos outlined the need for facility upgrades and equipment replacement.
• Gym Floor (2014)
• Carpet (Ongoing)
• Reglazing the Water Slide
• Vanity & Countertops in Bathrooms
• Window Glass Replacement
• Front Counter Improvements
• Boiler Replacement (2014)
• Movable Walls
• Table Replacement
• Dishwashers in Catering Kitchen & National Guard Kitchen
She also indicated the need for new equipment purchases.
Fitness Equipment: Standing calf machine, 4 -6 treadmills, 2 bikes, 4 ellipticals,
squat rack, lat pull, leg press, TRX Station
• AV Equipment: Receiver attached to cardio consoles ($7,000) Trial Demo
Equipment ($400)
• Canoe & Kayaks
MCC Advisory Board Minutes 8/21/12
The Advisory Board prepared a separate motion as a result of the discussion about the need
to point to the high priority of equipment purchase as part of the CIP.
SANDRA THEROS MOVED TO SPECIFICALLY RECOMMEND APPROVAL OF
THE CIP REQUEST FOR $100,000 TO PURCHASE FITNESS AND RELATED AV
EQUIPMENT IN AN EFFORT TO ADDRESS SURVEY FINDINGS, FOLLOW
THROUGH WITH FITNESS CENTER EXPANSION PLANS, AND INCREASE
REVENUE BY REMAINING COMPETITIVE WITH OTHER FITNESS CENTERS.
JENNIFER BETHKE SECONDED THE MOTION. MOTION CARRIED 3 -0.
SANDRA THEROS MOVED TO RECOMMEND APPROVAL OF THE MCC CIP.
HEATH BIRD SECONDED THE MOTION. MOTION CARRIED 3 -0.
7. Consideration of adding items to the agenda
a) Bertram Summary
The Muddy Brothers made a second presentation to the Bertram Advisory Council to
provide further information about potentially conducting a mud race at Bertram Park.
Although the Advisory Council showed some interest in beginning to utilize the
property for community events, there were some concerns about possible damage to the
park when conducting such a large event. Staff will ask the Advisory Council to instead
consider hosting a triathalon at Bertram Park next year.
The Minnesota Youth Soccer Association (MYSA) will be making a final decision this
Fall as to the purchase of property to the north of Bertram Park for use as their state
headquarters. MYSA envisions building 20 ball fields and conducting statewide
tournaments onsite. Although the City currently uses this site as a sludge farm, it had
planned to change sludge handling processes in that location as required by 2015.
8. Adiourn
The meeting was adjourned at 5:40 p.m.
Recorder:
Approved:
Attest:
Kerry T. Burri {-A'J