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MCC Advisory Board Minutes 11-20-2012MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD TUESDAY, NOVEMBER 20, 2012 — 4:30 P.M. RIVER ROOM Board Members Present: Sandra Theros, Jennifer Bethke, Clint Herbst, Darren Paumen, Heath Bird Board Liaison Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director, Wayne Oberg, Jeff O'Neill 1. Call meeting to order Sandra Theros called the meeting to order at 4:35 pm. 2. Consideration of adding items to the agenda None 3. Consideration of approving the minutes from the October 16, 2012 regular meeting HEATH BIRD MOVED TO APPROVE THE MINUTES OF OCTOBER 16, 2012. DARREN PAUMEN SECONDED THE MOTION. MOTION CARRIED 4 -0. (Clint Herbst was not present for the vote.) 4. Update Items Written information was provided for items a -d in the agenda packet. These items were not specifically discussed. a. Usage summary through October 2012 b. Manager's MonthlyUUpdate c. Construction Update d. Website Update e. Grand Re- Opening Itinerary Review - Kitty Baltos highlighted some of the fun activities planned for the Grand Re- Opening scheduled for December 1st. Among these are a mermaid and coin dive in the pool and a drawing to be the first down the slide. The Farmer's Market and Santa will be present. Advisory Board member Jennifer Bethke will participate in the fitness challenge. Sandra Theros suggested sending the eleven charter MCC members a special invitation. 5. Consideration of Movie in the Park dates for 2013 The Advisory Board agreed with the proposed first, second and third choice movie dates for June, July and August 2013. 6. Consideration of 2013 rate increase Kitty Baltos presented an overview of scenarios for 5, 10 or 15% rate increases in an attempt to address the need to meet a greater percentage of MCC annual operating expenses. Finance Director Wayne Oberg had underlined the importance of targeting a minimwn of $124,000 in increased revenue or decreased cost as a goal for 2013. He pointed out that operating the MCC Advisory Board Minutes 11/20/12 MCC currently requires a 10% share of the 1.7% General Fund portion of the increase in the property tax levy. Jeff O'Neill suggested that 80 -85% of MCC funding be user based and 15 -20% be funded by the City because it provides a great value to the overall community. Some of the issues considered were: • adding an administrative or joiners fee to membership • adding different level of membership • raising rates for add -ons, ala carte, and room rentals • when to establish rate increases • how to handle increases for those that let their memberships lapse • how to publicize increases • soliciting sponsors (banks, Xcel, businesses) to recoup 75 -80% of funding for events Advisory Board members noted that people are often willing to pay much more than $10 per child for a birthday party. There was some discussion as to how it may be useful to consider a 15% increase in the per person rates for birthday parties since those rates haven't changed since the facility opened. Staff provided a brief summary of swim lesson registration rates at Buffalo, St. Michael, and Monticello Community Ed and Becker Community Center for Board consideration. All but Monticello Community Ed had higher rates than the MCC. MCC raised its swim lesson rate by $2 two years ago. That increase did not seem to affect the average number of annual registrations. The Board agreed that swim rates should be increased. Clint Herbst suggested perhaps offering a 2 day splash pass as an incentive to return to use the facility. Although the Board noted that the childcare and fitness class add -on rate established last year is popular and they agreed that rates could be increased, they decided not to do so again this year. Baltos suggested that staff would review increasing various programming rates such as the cost of daycare at Friendship Island and rate for participating in the Farmer's Market. Staff will also make an effort to ask for sponsors for community programming events. There was some consideration of purchasing fewer than 8 TVs for use in the fitness area. Staff instead agreed to ask local department stores to sponsor or donate equipment. Staff plan to shift the increased cost of concessions to users. Baltos also highlighted some of the budget requests that staff had decided to delay at this time. Among those mentioned were: compressor, locking cabinets, and resurfacing spas. These changes would reduce expenses by $33,300. Staff will also look for opportunities to reduce payroll expenses where appropriate. SANDRA THEROS MOVED THAT THE MCC APPROVE THAT THERE BE NO RATE INCREASES FOR MEMBERS WHO DON'T LET ANNUAL MEMBERSHIP LAPSE. JENNIFER BETHI {E SECONDED THE MOTION. MOTION CARRIED 4 -0. (Clint Herbst was not present at the vote.) MCC Advisory Board Minutes 11/20/12 DARREN PAUMEN MOVED TO APPROVE 2013 RATE INCREASES AS FOLLOWS: 10% INCREASE IN MEMBER AND NONMEMBER DAILY FEES; 10% INCREASE IN ROOM RENTAL RATES ROUNDED TO THE NEAREST DOLLAR; 10% INCREASE IN A LA CART ITEMS TOTALING $8,357; 15% INCREASE IN PER PERSON COST FOR BIRTHDAY PARTIES, $5 PER CLASS INCREASE IN MEMBER AND NON- MEMBER FEES FOR SWIM LESSONS; AND IDENTIFIED BUDGET REDUCTIONS TOTALING $33,300. HEATH BIRD SECONDED THE MOTION. MOTION CARRIED 4 -0. (Clint Herbst was not present at the vote.) 7. Consideration of fitness purchase for the MCC Fitness Center Baltos presented quotes received for proposed equipment purchases from Life Fitness, Push, Pedal, Pull and Second Wind Exercise. Life Fitness had submitted the lowest quote ($63,000) and this brand of equipment seems to be a favorite of facility users. Baltos suggested adding a step mill ($5,000) and a TRX ($1200) to the equipment list. She also noted that Push, Pedal, Pull sells elliptical equipment with an incline option ($3400) that users may find to be an enhancement. The Board agreed that it would be better to purchase two of the incline ellipticals so that there wouldn't be a wait to use this type of equipment. Staff will obtain quotes for 110 lineal feet of mirrors to be mounted on fitness center walls. JENNIFER BETHKE MOVED TO APPROVE THE PURCHASE OF FITNESS EQUIPMENT AND MIRRORS FOR THE MCC FITNESS CENTER AT A COST NOT TO EXCEED $80,000. DARREN PAUMEN SECONDED THE MOTION. MOTION CARRIED 4 -0. (Clint Herbst was not present at the vote.) 8. Consideration of adding items to the agenda a) December Advisory Board Meeting - The Advisory Board agreed to cancel their regularly scheduled December 18t" meeting and instead meet for an informal social event on that same day. 9. Adiourn The meeting was adjourned at 6:27 p.m. Recorder: Approved Attest: