Police Advisory Commission 07-18-2012AGENDA
MONTICELLO POLICE ADVISORY COMMISSION
Wednesday, July 18, 2012
7 p.m.
Academy Room
Monticello Community Center
Call to Order.
2. Approval of minutes of April 18, 2012 Police Advisory Commission meeting.
3. Consideration of adding items to the agenda.
4. Wright County Sheriff's Office updates / Q &A session.
5. Consideration of 2013 Law Enforcement budget recommendations to City Council.
6. Update on vacant Police Advisory Commission position.
Discussion of added items.
8. Schedule next meeting (October 17, 2012 proposed).
9. Adjourn.
MINUTES
MONTICELLO POLICE ADVISORY COMMISSION
Wednesday, April 18, 2012 - 7 p.m., Academy Room
Members Present: Brad Fyle, Jason Roubinek, Leila McCarty, Chuck Fradella
Members Absent: Brian Stumpf
Ex- Officio Representatives: Captain Dan Anselment, Wright County Sheriffs Office
Lieutenant Todd Sandeen, Wright County Sheriffs Office
Bruce Westby, City Engineer
Others: None
1) Call to Order
Brad Fyle called the meeting to order at 7 p.m.
2) Consideration of approving minutes of January 18, 2012 regular Police Advisory
Commission meeting
CHUCK FRADELLA MOVED TO APPROVE THE MINUTES OF THE JANUARY
18, 2012 REGULAR POLICE ADVISORY COMMISSION MEETING AS WRITTEN.
MOTION WAS SECONDED BY LEILA MCCARTY. MOTION CARRIED 4 -0.
3) Consideration of adding items to the agenda
No items were added.
4) Wright County Sheriff's Office updates/ Q &A session
Captain Anselment introduced Lieutenant Todd Sandeen to the PAC. Lieutenant
Sandeen has been with the WCSO for 17 years and will be attending future PAC
meetings in place of Lieutenant Mike Even who recently retired.
Captain Anselment discussed some recent issues they have had at Chatter's. The
Sheriff s Office has been receiving a fair number of calls to Chatter's later in the
evening. Many of the calls are coming in "after the fact" when fights or other issues
are well over, making it hard on the Sheriffs Office to provide enforcement. The
Sheriffs Office has been working with City staff in an attempt to schedule a meeting
with Chatter's owner to discuss options for allowing the Sheriffs Office to provide
better law enforcement services. Captain Anselment noted that the Sheriffs Office has
training available on handling excessive alcohol use in bars and restaurants. Brad Fyle
said he would be interested in attending the meeting once it is scheduled. Captain
Anselment said he will let Brad Fyle know when the meeting is to be held.
Captain Anselment noted that Parks Superintendent Tom Pawelk recently informed the
Sheriff s Office of an increase in vandalism in City Parks. Captain Anselment said it
helps if people call them right away when damage is found or witnessed by the public.
Police Advisory Commission Minutes: 04/18/12
Captain Anselment said the Sheriff's Office recently purchased a new mobile camera
system that is available for use by the County and their 13 contracted cities. The
camera is moved around often so nobody knows for sure where it is positioned. Leila
McCarty asked Captain Anselment if he could mention to the editor of the Times that
they have the new camera system to see if the Times might want to run an article on the
new camera system to let people know it is out there and being used, which could help
deter some of the vandalism. Captain Anselment said he will be meeting with the
Times tomorrow and will ask if they want to publish this as part of a larger public
safety article.
Captain Anselment noted there has been a recent rash of theft from vehicles, which are
primarily a crime of convenience committed by school age kids and young adults
roaming the streets at night.
Captain Anselment said there has also been an uptick on more sophisticated financial
fraud crimes, which typically occur at the bigger box stores. These criminals are often
quite bold. Lieutenant Sandeen added that the time of day is not typically relevant for
such crimes. Captain Anselment said they know who many of the people committing
these types of crimes are.
Captain Anselment added that computer related crimes are also on the rise, but noted that
they have an expert assisting them with exploring these crimes.
Captain Anselment said they have increased traffic enforcement operations in Monticello,
including stop sign running. One location in particular was Dundas and Edmonson due to
noted concerns and crash reports. Right now they are short on traffic cars and trained
deputies. It would therefore help if they could know which intersections and streets are
worst for speeding and stop sign running.
Brad Fyle reiterated his desire to have the Sheriff's Office enforce loud noise complaints
and offenses. Brad Fyle also noted some curfew concerns with summer coming. Captain
Anselment said the Wright County Sheriff's Office uses curfew enforcement as a tool in
their toolbox for informing kids of the curfew times, as well as to inform parents that
their kids are violating curfew.
Captain Anselment said deputies also not only ticket kids who are violating curfew, but
sometimes they'll ticket parents as well. Lieutenant Sandeen noted that different cities
have different curfew times, which can make it hard on parents to know when their kids
should be home, especially if they're visiting friends in another city. Brad Fyle asked the
Sheriff's Office to inform PAC members if they have a problem with Monticello's
adopted curfew times, especially since Monticello has a lot of businesses that are open
24/7. Captain Anselment said he feels the City's current curfew ordinance is fine as
written, but if they note excessive curfew violations over the next couple of months they
will present the issues at the July PAC meeting for further discussion.
5) Completion of contact information consent forms
2
Police Advisory Commission Minutes: 04/18/12
All PAC members completed their forms and handed them in as requested.
6) Consideration of increasing enforcement related to STOP sign violations.
Chuck Fradella requested this item be added due to his numerous observations of stop
sign running violations. Chuck was surprised to see that the 20114 th quarter crime
statistics only showed a total of 6 stop sign running violations. Chuck often witnesses
more than this amount in a single day and feels there should be greater emphasis placed
on enforcing such violations. Captain Anselment said he will talk to his staff and ask
them to do a better job of enforcing such violations.
Bruce Westby asked what the standard operating procedure is for enforcing stop sign
running violations. Does it depend on time of day, the presence of pedestrians, etc?
Captain Anselment said it most always depends on the surrounding circumstances.
Both Leila McCarty and Chuck Fradella noted that when other drivers see someone else
being ticketed for a traffic violation it can have the added advantage of deterring other
drivers from making the same offense, and as such would like to see more enforcement in
this area.
7) Discussion of added items.
No items were added.
S) Schedule next meeting
The next regular Police Advisory Commission meeting was scheduled for Wednesday,
July 18, 2012 at 7 PM.
9) Adiournment
CHUCK FRADELLA MOVED TO ADJOURN AT 7:59 PM. MOTION WAS
SECONDED BY JASON ROUBINEK. MOTION CARRIED 4 -0.
Recorded by:
Bruce Westby, City Engineer
Approved: July 18, 2012
3
Police Advisory Commission Agenda: 7/18/12
4. Wright County Sheriffs Office updates / Q &A session.
A. REFERENCE AND BACKGROUND:
Representatives from the Wright County Sheriff s Office will update the Police Advisory
Commission on recent crime statistics, trends and other law enforcement issues affecting the
City of Monticello, and will respond to questions and /or concerns from the Police Advisory
Commission and others in attendance.
B. SUPPORTING DATA:
None
Police Advisory Commission Agenda: 7/18/12
5. Consideration of 2013 Law Enforcement budget recommendations to City Council.
(BW)
A. REFERENCE AND BACKGROUND:
The City is preparing the annual budget for fiscal year 2013. Law enforcement is one of the
larger line items in the budget. This service is contracted through the Wright County
Sheriff s Office. Contract teens are for 2- years, and the current contract runs through
December 31, 2013. A copy of the contract is attached as supporting data.
In fiscal year 2012 (leap year) the City budgeted $1,137,162 for law enforcement services
based on 19,032 contract hours, or 52 hours per day, at a rate of $59.75 per hour. This
included 24 -hour call and general service. Based on the current 2012/2013 Law Enforcement
Contract, the City will receive 18,980 hours of law enforcement services in 2013 at a rate of
$60.50 per hour. The City will therefore need to budget $1,148,290 for law enforcement
services in 2013, unless of course the City opts to reduce our number of contract hours. Per
our contract the City can notify the County in writing prior to August 15 regarding any
changes in the number of contract hours for the subsequent year.
To assist Council in approving a law enforcement budget for 2013, the Commission is being
asked to provide a recommendation on the number of contract hours to be provided by the
Sheriffs Office in 2013. It is staffs understanding that the Sheriffs Office feels the current
number of contract hours will be adequate for 2013, and that most other cities in Wright
County are not reducing their contracted law enforcement hours for 2013. However, due to
the continued economic downturn, the City Council requested staff to explore all available
options for reducing the 2013 budget.
The Police Advisory Commission is therefore asked to review the number of contract hours
for law enforcement services in 2013, and to discuss the potential for reducing the number of
hours. And if the Cormnission has any ideas on service areas that could be reduced in 2013
to allow for a reduction in hours, staff would appreciate those ideas as well. And if the
Commission does recommend a reduction in hours, what would the recommended number of
hours be? Please bear in mind that contract hours can only be reduced in 4 -hour increments.
As always, Wright County Sheriff s Office representatives will be in attendance to provide
feedback to Commission member's discussion items including potential impacts that could
be realized if reductions in hours or service areas are being considered.
B. ALTERNATIVE ACTIONS:
1. Motion recommending that the City Council maintain our current law enforcement
service contract hours for 2013 at 52 hours per day.
2. Motion recommending that the City Council reduce our current law enforcement
service contract hours for 2013 to hours per day.
Police Advisory Commission Agenda: 7/18/12
C. SUPPORTING DATA:
2012/2013 Law Enforcement Contract
LAW ENFORCEMENT CONTRACT
THIS AGREEMENT, made and entered into this ,2S 7'4 clay of .%�u 20117 by and
between the COUNTY OF WRIGHT and the WRIGHT COUNTY SHERIFF, hereinafter referred to as "County"
and the CITY OF MONTICELLO hereinafter referred to as the "Municipality';
WITNESSETH:
WHEREAS, the Municipality is desirous of entering into a contract with the County for tha performance
of the hereinafter described law enforcement protection within the corporate limits of said municipality through
the County Sheriff; and
WHEREAS, the County is agreeable to rendering such services, and protection on the terms and
conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for by the provision of Minnesota Statutes
471.59 and Minnesota Statutes 436.05;
NOW THEREFORE, pursuant to the terns of the aforesaid statutes, and in consideration of the mutual
covenants herein contained, it is agreed as follows:
That the County by way of the Sheriff agrees to provide police protection within the corporate
limits of the Municipality to the extent and in the manner as hereinafter set forth:
a. Except as otherwise hereinafter specifically set forth, such services shall encompass
only duties and functions of the type coming within the jurisdiction of the Wright
County Sheriff pursuant to Minnesota Laws and Statutes.
b. Except as otherwise hereinafter provided for, the standard level of service provided
shall be the same basic level of service which is provided for the unincorporated areas
of the County of Wright, State of Minnesota.
C. The rendition of services, the standard of performance, the discipline of the officers,
and other matters incident to the performance of such services and control of personnel
so employed shall remain in and under the control of the Sheriff.
d. Set vices purchased pursuant to this contract shall include the enforcement of Minnesota
State Statutes, including but not limited to the Traffic Code and the Criminal Code, as
well as all local ordinances enacted in conformance therewith. Statutes and ordinances
which prescribe enforcement by a different authority; i,e,, the State Electrical Code, the
Uniform Building Code, etc., shall be excluded from this agreement. Ordinances
pertaining exclusively to purely local city management matters; i.e., sewer and water
collection, etc., shall be excluded from this agreement. The Municipality shall be
responsible for enforcement of the Municipal Zoning Code, except that the Sheriff will
enforce nuisance ordinances conforming to State law; i.e., junk cars, etc, and traffic
ordinances; i.e,, parking and erratic driving.
2. That it is agreed that the Sheriff shall have fill cooperation and assistance from the Municipality,
its officers, agents and employees so as to facilitate the performance of this agreement, In order to facilitate a
local presence of Sheriff's Deputies, the Municipality shall, if requested bythe Sheriff, provide a secure office for
the Sheriff's Deputies having adequate space for two desks with chairs, limited public visibility, a local telephone
line and an internet connection. The Municipality shall allow a sign indicating the location of its Sheriff's
substation with appropriate telephone numbers to be displayed on the exterior of the building.
That the County shall furnish and supply all necessary labor, supervision, equipment,
communication facilities for dispatching, cost of jail detention, and all supplies necessaty to maintain the level of
service to be rendered herein.
4. The Municipality shall not be liable for the direct payment of any salaries, wages, or other
compensation to any personnel performing services herein for said County.
The Municipality shall not be liable for compensation or indemnity to any of the Sheriffs
employees for injuries or sickness arising out of its employment, and the County hereby agrees to hold harmless
the Municipality against any such claims.
6. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability for
intentional or negligent acts of said Municipality or any officer, agent, or employee thereof
7. This agreement shall be effective from January 1, 2012 to December 31, 2013.
An additional 52 hours will be provided
in 2012 because it is a leap year.
8. The Municipality agrees to pay to the County the sum of $59.75 per hour for law enforcement
protection during the calendar year 2012 and $60.50 per hour during the calendar year 2013, if salaries of Deputy
Sheriffs are increased at any time during the term of this contract, the hourly rate of this contract shall not be
increased,
9. This contract shall be extended automatically for successive one year periods at a rate to be
established by the County, unless the County or Municipality shall notify the other of termination, in writing,
prior to August 15 of each year.
10, The number of hours of service to be provided pursuant to this contract are as follows; 52 hours
per day; 18,980 annually and shall provide 24 -hour call and general service. The Municipality shall notify the
County in writing prior to August 15 regarding any change in the number of hours for the subsequent year.
11, The County shall provide for all costs and prosecution efforts with respect to violations charged by
the Sheriff in the performance of this agreement. All fines arising from such prosecutions shall accrue to the
County. Violations of municipal ordinances excluded from enforcement by this agreement shall be prosecuted by
the Municipality at its expense, All fines arising from city prosecutions shall accrue to the Municipality unless
other wise provided by law.
12. Pursuant to law, the County Auditor/Treasurer shall remit to the Municipality its share of all fines
collected. The Municipality shall return to the County within 30 days all fine money attributable to prosecutions
initiated by the Sheriff in accord with Paragraph 11 of this contract. The Municipality shall keep and retain any
fine money submitted by the Auditor/Treasurer attributable to prosecutions initiated by the Municipality,
13. For the purpose of maintaining cooperation, local control and general information on existing
complaints and problems in said Municipality, one member of the Municipal Council, the Mayor or other person
or persons shall be appointed by said Council to act as police commissioner(s) for said Municipality and shall
make ponodic conti'ctsmith and,atrend ineetings with the Sheriff or his office in relation to the contract herein,
i.
14. The County shall save, hold harmless and defend the City fiom any acid all claims arising from the
acts or omissions, including intentional acts and negligence, committed by employees or agents of the County or
Sheriff while in the performance of duties in furtherance of this contract.
IN WITNESS WHEREOF, The Municipality, by resolution duly adopted by it governing body, caused
this agreement to be. signed by its Mayor and attested by its Clerk; and the County of Wright, by the County
Board of Commissioners, has caused this agreement to be signed by the Chairman and Cleric of said Board, and
by the Wright County Sheriff, effective on the day and year first above written.
CITY OF MONTICELLO
Dated: / 4�J —— ?�� `����
Mayor
ATTEST: X
Clerk /e+ Vipt iftz*a?,Pr
Dated:
ATTEST:
WRIGHT COUNTY
g Jac ussek, Wright County Board Chair
RichaN W. Norman
County Coordinator
Dated: 8-q -
Appr�ovyed as to form and execution:
Tom Kolly,19right County Attorney
ro
Police Advisory Commission Agenda: 7/18/12
6. Update on vacant Police Advisory Commission position. (BW)
A. REFERENCE AND BACI {GROUND:
On May 15t1i, Leila McCarty resigned her position on the Police Advisory Commission. The
vacant PAC seat has been posted since May 18t". To date there have not been any responses
or inquiries regarding the vacant seat.
An option that is available for consideration to better broadcast this vacancy to the public is
to advertise it in the Monticello Times. The cost for this would not exceed $175. Funding
could be taken from the Outstanding Citizen Recognition Award budget, or staff can research
other available funding options.
B. ALTERNATIVE ACTIONS:
1. Motion to approve advertising the vacant Police Advisory Commission seat in the
Monticello Times for a period of one week at a cost not to exceed $175.
2. Motion of other.
C. SUPPORTING DATA:
Posting for Police Advisory Conunission Opportunity
Volunteer Opportunity
Police Advisory Commission
The City of Monticello currently has a volunteer position
available on the Police Advisory Commission. You must be a
resident of Monticello to be eligible for this position.
The Police Advisory Commission advises the City Council on law
enforcement and public safety matters. Quarterly meetings are
held in the evening on the third Wednesday of the month
(January, April, July and October).
If interested in this volunteer opportunity please complete the
City of Monticello's volunteer application and return to:
Monticello City Hall, 505 Walnut Street, Suite 1, Monticello,
MN, 55362. FAX (763)295 -4404.
Volunteer applications can be found on the City of Monticello's
website (www.ci.monticello.mn.us) or can be picked up at City
Hall.
This position will remain open until filled.