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Transportatoin Advisory Commission Agenda 02-12-2015 SpecialAGENDA MONTICELLO TRANSPORTATION ADVISORY COMMITTEE SPECIAL MEETING Thursday, February 12, 2015 7:30 a.m. Academy Room Monticello Community Center 1. Call to Order 2. Approval of minutes a. January 8, 2015 Regular Meeting b. January 22, 2015 Special Meeting 3. Consideration of adding items to the agenda 4. Fallon Avenue Overpass a. Evaluation Criteria b. Alternative Discussion 5. Other project updates a. TH 25 at CSAH 75 b. Third Interchange c. TH 25 Corridor Coalition 6. Approve next meeting date and time (Thursday March 12th, 2015 @ 7:30 AM) 7. Adjournment DRAFT MEETING MINUTES MONTICELLO TRASNPORTATION ADVISORY COMMITTEE Thursday, January 8, 2015 — 7:30 a.m. Academy Room, Monticello Community Center Members Present: Luke Dahlheimer, Lloyd Hilgart, Don Roberts, Bill Tapper Members Absent: Rich Harris, Brian Stumpf Other Attendees: Chuck Rickart, WSB & Associates; Shibani, Bison, City Engineer, WSB; Jeff O'Neill, City Administrator; Tim Hennagir, Monticello Times 1. Call to Order. The meeting was called to order at 7:35 a.m. 2. Consideration of approving minutes of the November 13, 2014 TAC Meeting. BILL TAPPER MOVED TO APPROVE THE MINUTES OF THE REGULAR TAC MEETING ON NOVEMBER 13, 2014. MOTION SECONDED BY LUKE DAHLHEIMER. MOTION CARRIED UNANIMOUSLY, 4 -0. 3. Consideration of adding items to the agenda. A. I -94 Coalition Update: Jeff O'Neill will give a summary of the coalition status with the "Other Project Updates ". 4. Fallon Avenue Overpass. A. Alternative Discussion: Jeff O'Neill said he received a call from Merrill Busch in December about his concern over his inability to get going on development of his property because of questions relating to how the traffic circulation is going to work in the vicinity of the intersection of Fallon Avenue and 7th Street. O'Neill said we have been taking a relatively slow review of this, pending negotiations with the church. Bush told O'Neill that the slow process is putting a bind on him as well as the Malone family as potential developers are looking at their property and they need to know how things are going to lay out and how things are going to work. O'Neill said that he lit a fire under him and it makes sense to keep moving forward. It will be important to invite them to the next meeting to get their input on the process as they haven't had a chance to provide their input to the TAC. TAC —January 8, 2015 Page 1 of 5 O'Neill said he received a call from Dan Dupay, the new administrator from St. Henry's Church. He said that Dupay was very open and interested in moving on and creating a clean slate and a fresh start on negotiating and jointly collaborating on where to go with the process. O'Neill said that Dupay talked about wanting to maintain transparency and wanted to make sure that their church membership knows that they are collaborating with the City. O'Neill said that Dupay's main concern is the cost of moving forward with a second appraisal without having a firm commitment from the City that we're going to move on it. Lloyd Hilgart asked if there was any indication from the church on how much property they want to sell or if they want to sell the entire parcel. Chuck Rickart said his understanding is that they want to sell the whole parcel. O'Neill said that he needs to meet with the City Finance Director on financing as it would improve the City's position with the church if we can buy it and pay for it before we build the bridge. Hilgart agreed that it makes sense to have control of the property. Rickart distributed maps of the eight original design options and explained that the TAC paired it down to three alternatives that made the most sense. The three options include: • Option 1: This was the original concept design. Estimated cost is $3.6M +. • Option 3,4: This design includes two roundabouts with one on 7th Street and one on Washington Street. Rickart said the benefit of this concept is that it could be put in phases. Estimated cost is $5M +. • Option 5: In this option Fallon Avenue would become more of the main road and a portion of Washington Street would be vacated but it would create a larger remnant property to the east which may be more developable. Estimated cost is $4M +. Rickart said that operationally Option 5 provides the best operation for 7th Street and if Washington Street becomes a future river crossing it would provide access for that. Rickart said that at the last meeting he was asked to look into designing the bridge straight across rather than cocked. Rickart explained that in reviewing a straight bridge design it was determined that it would not work as 7th Street would have to be completely redesigned and more right of ways would need to be acquired so it would be too cost prohibitive. The consensus of the TAC is to invite the three property owners, Busch, Malone and the Church to a special meeting to get their input on the design options. At a later date after the main property owners have reviewed the designs a public informational meeting could then be called and invite the apartments along 7th Street to that meeting. O'Neill said that he will contact the property owners and email the TAC once he has the special meeting date set. TAC —January 8, 2015 Page 2 of 5 5. TH 25 at CSAH 75. A. Wright County Agreement Update: At the last meeting Chuck Rickart noted that they would continue to work with Wright County about funding for the project as the County had indicated withholding funding until two travel lanes are restored in each direction on CSAH 75. Shibani Bison said that she has spoken with the County and they will give the City $17,600 in funding today because they had planned to do a micro - surfacing on the roadway, not a mill and overlay. Bison said that the City is planning a mill and overlay on the project and the County should cover that cost. O'Neill said they are setting up another meeting with the County and will negotiate the funding. The funding issue doesn't affect the project and the project is moving forward but Rickart said the agreement does have to be signed before putting a shovel in the ground. Discussed having the agreement include the wording that the County will pay the difference (of the $90,000) once the City expands CSAH 75 to the four lanes. 6. School Boulevard Extension Alignment — 90th Street to Dalton Avenue. Shibani Bison said that Xcel Energy is proposing to build a new substation at the end of Dalton Avenue this summer. Bison reviewed a map of the area and said that they will be applying to annex the property into the City. Bison explained that they are revisiting these alignments to make sure they get the easement from Xcel for a future road. 7. Future Interchange Planning Study. Chuck Rickart said that he has been researching pricing on preparing interchange designs with two areas of consideration including CSAH 39 West and Orchard Road. O'Neill said the City Council elected to not authorize use of money for increasing the Sheriff's Office contract hours so there is $90,000 available in the budget. Rickart said they have done quite a bit of preliminary analysis but they need to update the traffic numbers and see where they are at. O'Neill said he would like to get input from the TAC as leading the charge on it. Don Roberts said it is really important to be proactive on it as it's definitely something to be thinking about in the future. Rickart said we'll need to identify the timelines of when that could happen as these future interchanges are really critical for the long term success of Monticello. Rickart explained that Mn/DOT allows for a 1 -mile distance between interchanges within the metro ring (that they have defined) and a longer distance of a 2 -mile spacing between interchanges outside of the metro ring. As Monticello is outside of that metro ring, there will be a struggle with getting an interchange approved at 39 as it is 1.2 miles from the TH 25 interchange. O'Neil said he would like to do some brainstorming and get some steps laid out and come to this group at the next meeting with how this planning can get completed within a year. TAC —January 8, 2015 Page 3 of 5 8. TH 25 Corridor Coalition Update. Chuck Rickart said that Regional Transportation System Task Force met at city hall on November 25th. Jeff O'Neill said they have met four times now and it's hard to say where it's headed right now as there is a divide between the Wright County folks and the Sherburne County folks as far as their mentality on planning. O'Neill said that Sherburne County has their own plans which include corridors for traffic that they have in place and they have land use plans in place and O'Neill said he thinks they don't even know what's in their plans while we have been designing our traffic patterns and our circulation alignments based on their plans. At the next meeting concepts will be presented for the Mississippi River Crossing based on their plans and show how that fits in with ours and how the circulation patterns support or don't support it. There will also be discussion on alignments for the railroad crossing. O'Neill said they will try to lay out the major improvements that need to be made to enhance the interaction between 10 and 94 and they are going to see if we can get some unification on the things that we think need to get done. O'Neill explained that if there's mutual support there then that will give it momentum to keep it going. O'Neill said there has been really good attendance from Mn/DOT and they have been at every meeting. The next meeting will be in late January. 9. Other project updates A. 7th Street & TH 25: Shibani Bisson said they applied for the grant to add a right turn lane on westbound 7th Street to TH 25 and it's in the plans to do that with the Street Reconstruction Project in 2016. The grant included the flashing yellow arrow on 7th Street but Bisson said they are working with Mn/DOT to have that potentially added this year. Rickart said they have to do some additional wiring and Mn/DOT is questioning it a little bit because with a five section head it takes more time and that may affect the TH 25 movement too much in their opinion. If they are willing to do it there may be some cost to the City. The grant will be announced in March and Bisson said the funds will be available in 2015, and could be used towards putting in the flashing yellow this year. The cost of the flashing yellow is $75,000. Rickart said they will also need to do new traffic counts at that intersection to update it. B. I -94 Coalition: Jeff O'Neill said there is a meeting today at 2:30 in Rogers at the Twin West Chamber of Commerce. O'Neill said they are committing to having somebody there at every one of their meetings from the City. O'Neill said it is a good group and they are productive and getting a lot done. 10. Approve next meeting date and time. The next Regular TAC Meeting is scheduled for Thursday, March 12, 2015 at 7:30 a.m. in the Academy Room at Monticello City Hall. O'Neill will email the TAC once the special meeting is set with the adjoining property owners on the Fallon Avenue Overpass project. TAC —January 8, 2015 Page 4 of 5 11. Adjournment Meeting adjourned at 9:32 a.m. Recorder: C�eth &reen Administrative Assistant Approved: Attest: Jeff O'Neill, City Administrator TAC —January 8, 2015 Page 5 of 5 DRAFT MEETING MINUTES MONTICELLO TRASNPORTATION ADVISORY COMMITTEE Special Meeting — Thursday, January 22, 2015 — 7:30 a.m. Academy Room, Monticello Community Center Members Present: Luke Dahlheimer, Lloyd Hilgart, Don Roberts, Brian Stumpf, Members Absent: Bill Tapper, Rich Harris Other Attendees: Chuck Rickart, WSB & Associates; Bret Weiss, WSB & Associates, Jeff O'Neill, City Administrator; Beth Green, Administrative Assistant; Brad Fyle, Planning Commission Representative; Dan Dupay, St. Henry's Catholic Church; and property owners, Merrill Busch, Duffy Busch, Bill Malone and Kris Malone 1. Call to Order. Jeff O'Neill called the meeting was called to order at 7:30 a.m. 2. Fallon Avenue Overpass discussion with property owners. O'Neill welcomed the meeting guests, provided introductions and explained that this Special Meeting of the TAC was called for the purpose of reviewing the design options for the Fallon Avenue Overpass. O'Neill explained that the goal is for WSB & Associate to provide an overview of the different overpass design options and give the property owners a chance to provide feedback and open the floor for discussions. Brian Stumpf asked Bret Weiss to provide background information on the Fallon Avenue Overpass and how it relates to the CSAH 18 Interchange Project. Weiss explained that the Federal Highway Administration oversees the interstate, interchanges, and major roads in the state of Minnesota and they have authority over what gets done and how it gets done. At the time when they were studying for the interchange at CSAH 18 they looked at the local traffic flows and connectivity and identified Fallon Avenue as a future overpass for local traffic in Monticello. This was identified sometime in the late 70's or early 80's. When Monticello began the interchange project they did not include the overpass in with the project but sent a letter explaining that the overpass would be installed at a future date, potentially within five years from date of the interchange project completion. As the overpass is a big expenditure, the City didn't want to install it before it was necessary. Weiss noted that the City is tied to completing the Fallon Avenue Overpass before another interchange can be put in so it is necessary for the City to move forward with the project. Chuck Rickart explained that the TAC has reviewed design options for the overpass which originally included eight designs. Of those eight designs, there are three options that have been chosen by the TAC as the most feasible options. SPECIAL TAC MEETING — January 22, 2015 Page 1 of 4 Design Option 1: • Follows the alignment originally envisioned for Fallon Avenue • This designs T's into 7th Street • The T goes through the platted ROW from the original agreement with the Church of St. Henry's • Approximate total cost is $3.6M • Does not provide for future regional connections Design Option 3A: • Includes a single lane roundabout at Fallon Avenue & 7th Street • Includes a second single lane roundabout at 7th Street & Washington Street • Advantage is the ability to do the project in phases • Provides more balanced traffic flow for both 7th Street & Fallon Avenue • Approximate total cost is $5M Design Option 5: • This option was added based upon recommendations from the TAC • The goal was to combine the two intersections into one intersection • Creates a different alignment, using the old Fallon Avenue corridor adjacent to the Malone and Busch properties • Includes a single lane roundabout at 7th Street with the potential to expand to a dual lane roundabout in the future • Vacates a portion of Washington Street • This option allows for one developable parcel • Would need to acquire the Malone Property as the new alignment would take out the house on the property • Approximate total cost is $5.5M • Provides for a direct route if a future river crossing at Washington is built Property owner questions or concerns regarding Option 5: • Malone's property must be sold to the City • Malone's lose the ability to sell their property for development • With the widening of Fallon Avenue with this option and to allow room for a sidewalk, the Busch's expressed concerns about losing their 130 -year old block long lilac hedge • Busch noted that they have already given up a significant portion of their property in order to provide temporary access to the otherwise landlocked Jamison property, relieving the City of considerable potential expense • Fallon Ave becomes the main thoroughfare with increased traffic • Traffic may be a negative for potential residential development • Vacating Washington Street at 7th Street to the RR tracks SPECIAL TAC MEETING — January 22, 2015 Page 2 of 4 o Malone noted that travelers using 7th Street to get to the middle school, high school football field, or the hospital would have to either drive further to take Fallon Avenue or cut through residential areas causing higher traffic volumes in those areas Planning Commission Representative Brad Fyle stated that whatever acreage is left of the Malone property that the Planning Commission would be open to seeing a plan and rezoning of the remaining property, offering the best use of the property. Fyle noted that it's time for the City to step up to the plate and make a decision on the overpass and the street design as the property owners have been stuck sitting idle long enough and it will only get more difficult in the future if the City has to deal with investors on the properties. Weiss explained that the next step will be to put together a list of criteria for ranking and evaluating the Fallon Avenue Overpass design options. This will provide a method to compare the options in order to narrow down the designs to the best option. O'Neill informed the property owners that their input is always welcome and their voice matters. The City is motivated to move forward on this so a design option will need to be chosen soon. Busch said that he would like to know a generic timeline of when the project may begin so that he can provide potential developers looking at his property with this information. Stumpf indicated that it may be possible for the City Council to approve a design option by the end of 2015. Weiss indicated that potentially 2016 -2017 may be the most reasonable date at this point. Busch and Malone said that they would like time to confer amongst themselves on the design options and would appreciate being kept in the loop on the process and being invited for future meetings which involve discussions on the overpass. Busch said that their goals are to make the property as attractive and suitable for development as they can in the current market and they would like to be able to speak knowledgably about what they have. Another concern Busch noted will be the preservation of the Rand Mansion with the future development. O'Neill asked Busch to keep the City informed of any input they get from developers as that feedback is important in the design options. Dan Dupay from the Church of St. Henry's said that they are actively seeking quotes for a second appraisal. The first quote for the second appraisal was for $30,000 and without knowing the time frame of the project it doesn't make sense from the church's standpoint to spend that amount of money without a guarantee from the City per se. Therefore, they are working on getting an appraisal in a price range that is more realistic and as fast as they can do it diligently it will be done. Dupay noted that St. Henry's would like to continue discussions with the City to work towards an agreement. SPECIAL TAC MEETING — January 22, 2015 Page 3 of 4 Weiss said his recommendation to the City Council will be to move forward fairly rapidly to narrow down the overpass design option as the pieces are in place and the timing is right. There will be a work session at the next TAC meeting to rate the design options. O'Neill thanked the group for attending the meeting and noted that the City understands the impacts and wants to try and do what is right for all parties involved. 3. Adjournment Meeting adjourned at 8:35 a.m. Recorder: OFDc1h &reen Administrative Assistant Approved: Attest: Jeff O'Neill, City Administrator SPECIAL TAC MEETING — January 22, 2015 Page 4 of 4