IEDC Agenda 01-03-2017AGENDA
INDUSTRIAL&ECONOMICDEVELOPMENTCOMMITTEE(IEDC)
Tuesday,January3rd,2017–7:00a.m.
BoomIslandRoom,MonticelloCommunityCenter
________________________________________________________________________________
Members:SteveJohnson,JoniPawelk,WayneElam,LukeDahlheimer,DickVanAllen,Jim
Johnson,DonRoberts,DerekVetch,DonTomann,OllieKoropchak-White,Jason
Kisner,MariLouMcCormic,AndrewTapper,PeteGardner
Liaisons:MayorBrianStumpf,JeffO’Neill,AngelaSchumann,JimThares,JacobThunander,
MarcyAnderson,DaveTombers
1.CalltoOrder
2.Considerationtoappoint2017IEDCofficers
3.ApproveMinutes:
a.December6th,2016
4.ConsiderationofaddingitemstotheAgenda
5.Considerationofrecommendingappointmentof2017IEDCmembers(3yr.terms)
JoaniePawelk,WayneElam,DonRoberts,MariLouMcCormic,SteveJohnson
6.Reports:
a.EconomicDevelopmentReport
b.CityCouncil
c.ChamberofCommerceandIndustry
7.SmallAreaStudyUpdate(verbalreport)
8.Considerationtoadoptthe2017IEDCActionStatementanddiscussiononIEDCactivity
9.Adjournment(8:00am)
IEDC Agenda: 01/03/17
2. Consideration to elect 2017 officers. (JT)
A. REFERENCE AND BACKGROUND:
The IEDC’s Organizational and Membership Guidelines requires the election of a
Chairperson, Vice Chairperson and Secretary each year at the January meeting of the
IEDC.
The guidelines allow for the officers to serve in their position for up to three years.
Traditionally, the IEDC has appointed the officers in a single-year succession, with the
Vice Chair moving to the Chair position.
Steve Johnson has been serving as the Chairperson for 2016. He is indicates a desire to
step away from this position in 2017. Derek Vetch, Vice Chairperson has indicated a
willingness to serve as the Chairperson for 2017. A City staff person has acted as the
committee’s Secretary in past years.
B. ALTERNATIVE ACTIONS:
1. Motion to appoint _________________ as Chairperson, _________________ as
Vice Chairperson and __________________ as Secretary of the Monticello IEDC
for 2017.
C. STAFF RECOMMENDATION:
None.
D. SUPPORTING DATA:
a. IEDC Organizational and Membership Guidelines
b. IEDC Ordinance, City Code
MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 1
TITLE 2 - CHAPTER 10
INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE
SECTION:
2-10-1: Name of Committee
2-10-2: Authorization
2-10-3: Membership
2-10-4: Term of Office
2-10-5: Attendance
2-10-6: Vacancy
2-10-7: Officers
2-10-8: Meetings
2-10-9: Quorum
2-10-10: Duties of the Committee
2-10-11: Amendments
2-10-1: NAME OF THE COMMITTEE: The name of the organization shall be the
Monticello Industrial and Economic Development Committee (IEDC).
2-10-2: AUTHORIZATION: Duties are delegated to the IEDC by the City Council of
Monticello by this ordinance dated June 28, 2010, and by Resolution No. 2008-44
approved the 27th day of May, 2008.
2-10-3: MEMBERSHIP: The Monticello IEDC shall consist of sixteen (16) to eighteen
(18) regular members to be appointed by the City Council of Monticello. Said
Committee members shall consist of Monticello business representatives or
residents of the City of Monticello. Two Council members shall be appointed
annually to serve on the IEDC. The Director of the Monticello Chamber of
Commerce and Industry shall be an ex-officio member of the IEDC.
2-10-4: TERM OF OFFICE: The term of the regular members shall be for three (3) years
and shall be staggered so that no more than one-half of the terms expire in a given
year. All regular terms shall expire at the first City Council meeting of the new
calendar year.
2-10-5: ATTENDANCE: It is the City Council’s intention to encourage IEDC members
to attend all IEDC meetings. It is desired that IEDC members attend at least 75%
of meetings in a calendar year. Members may be subject to replacement by the
City Council in the event attendance does not meet this standard.
2-10-6: VACANCY: Any vacancy in the regular or at large membership shall be filled
by the City Council, and such appointee shall serve for the unexpired term so
filled.
MONTICELLO CITY ORDINANCE TITLE II/CHAPTER 10/PAGE 2
2-10-7: OFFICERS:
(A) Elections. The Monticello IEDC shall elect at its Annual meeting from its
membership a chair, vice chair, and a secretary who shall serve for a term
of one year and shall have such powers as may be prescribed in the rules
of said Committee.
(B) Duties of Chair. The chair shall preside at all meetings of the IEDC and
shall have the duties normally conferred and parliamentary usage of such
officers.
(C) Duties of Vice Chair. The vice chair shall act for the chair in his absence.
(D) Duties of Secretary. The secretary shall keep the minutes and records of
the Committee with the assistance of City Staff.
2-10-8: MEETINGS:
(A) Regular meetings shall be held on a date established by the IEDC. In the
event of a conflict with a holiday or special events, a majority at any
meeting may change the date and location of the meeting. The meeting
shall be open to the general public.
2-10-9: QUORUM: A majority of the total IEDC members shall constitute a quorum for
the transaction of business.
2-10-10: DUTIES OF THE COMMITTEE: It shall be the duty of the Committee, with staff
assistance, to advocate and make recommendations to the Economic Development
Authority and City Council, relative to and including influencing industrial and
economic development in and for the City of Monticello, with an emphasis on
industrial land, increase tax base and number of livable wage-level jobs by
promoting industrial and economic growth, and working to maintain a desirable
business environment.
2-10-11: AMENDMENTS: This ordinance may be amended as recommend by the
majority vote of the existing membership of the IEDC and only after majority
vote of the City Council.
(#519, 8/23/10)
MINUTES
INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
Tuesday, December 6th 2016 – 7:00 a.m.
Boom Island Room, Monticello Community Center
________________________________________________________________________________
Present: Steve Johnson, Joni Pawelk, Wayne Elam, Dick Van Allen, Jim Johnson, Darek Vetsch,
Don Tomann, Mari Lou McCormic, Andrew Tapper, Pete Gardner
Absent: Luke Dahlheimer, Ollie Koropchak-White, Don Roberts, Jason Kisner
Liaisons: Brian Stumpf, Jeff O’Neill, Angela Schumann, Jim Thares, Jacob Thunander, Marcy
Anderson, Dave Tombers
1. Call to Order
Steve Johnson called the meeting to order at 7:00 a.m.
2. Approve Minutes:
a. November 1, 2016
DAREK VETSCH MOVED TO APPROVE THE MINUTES OF NOVEMBER
1, 2016 IEDC MEETING. PETE GARDNER SECONDED THE MOTION.
MOTION CARRIED, 10, 0.
3. Consideration of adding items to the agenda
None.
4. Consideration of a report – update regarding possible housing study status
Jim Thares said the EDA would consider at its December 14th meeting the possibility of
conducting a housing study. The housing study would include information about rental
and senior housing needs. Thares stated there may be grant money to help fund the
project.
Joni Pawelk asked what the timeline of the project would be. Thares stated the project
would be finished within 90 to 120 days.
5. Consideration of a report - Amending Bylaws to allow electronic vote casting (to be
provided at meeting)
Steve Johnson stated the IEDC bylaws does not allow the board to participate in
electronic voting for short meetings such as the Industry of the Year event.
Brian Stumpf asked how much staff time would be required and if other City boards
would also need to amend their bylaws.
Jeff O’Neill mentioned familiarity with communities conducting meetings through
telepresence communications, but not for official business.
The IEDC tabled action for staff to complete more research.
Brian Stumpf asked the need of having both a City Council member and the Mayor
present at all IEDC meetings. Joni Pawelk requested that the mayor be present at the
IEDC meetings and in his absence a city council representative would attend.
JONI PAWELK MOVED TO AMEND SECTION IV OF THE MONTICELLO
INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
ORGANIZATION AND MEMBERSHIP GUIDELINES PER DISCUSSION. MOTION
SECONDED BY PETE GARDNER. MOTION CARRIED 10, 0.
Jeff O’Neill stated that Council member Lloyd Hilgart was not required to be at the
meetings, but an amendment was appropriate.
6. Consideration of a report - Adopting 2017 Goals/Action Statement Worksheet (to be
provided at meeting)
Steve Johnson stated the Action Statement Worksheet was an informational document
and would be adopted at the January, 2017 IEDC meeting. Johnson recommended the
IEDC to review the document and bring forward any changes or additions at the next
meeting.
7. Reports: (Verbal Reports)
a. Economic Development Report
Jim Thares provided the Economic Development Report to the IEDC and gave the
following updates:
Mills Fleet Farm continues to make progress on their facilities. The perimeter
walls are completed around the retail store and are almost completed for the
gas station. Structural steel is arriving this week and will be installed.
Monticello High School continues construction for athletic improvements.
The stadium has the columns in place and concrete has been poured for the
bleachers. The concessions and team building has their footing and foundation
in place.
Eastview Family Center footings are completed.
Sherburne State Bank has the exterior wall frames established. The curb and
gutter is set and the first layer of black top has been poured.
Walmart is 50 percent completed with their training center renovations.
Target is completing renovations to the Starbucks coffee shop.
IRET will open their last remaining wing in January, 2017.
Ecig/Vaping Store will be opening up in the Krutzig strip mall along Highway
25.
Residential housing development continues in the City.
The EDA will be considering the sale of property for 349 West Broadway to
April Studer. A public hearing is scheduled for December 14th. Studer
currently owns a chiropractic business in the City and would be relocating to
this site and completing renovations.
Soil borings as a part of the Limited Site Investigation (LSI) for Block 34
began.
Thares mentioned that there are a couple industrial development prospects. The
City is still in the running for the location of a large, 700 employee industrial
business. Monticello is one of thirty possible locations.
He also said a DEED led, precision machining firm is looking to locate in an
existing 50,000 square foot building. Thares said there were no buildings that
large to accommodate this business in Monticello, but provided different options.
Thares has continued to work with Groebner, Inc. on selecting a relocation site
within the City.
Thares also presented a PowerPoint showing the progress of the Dahlheimer
expansion project and the residential development at 413 West 4th Street.
b. Planning Commission Agenda – Report
Jim Thares stated the Planning Commission was meeting at 6 P.M. The agenda
consisted of three public hearings:
1) Daniel and Christine Stevens Variance
2) Moon Motorsports Expansion
3) B-3/B-4 Zoning Amendment
c. City Council
Brian Stumpf provided an update regarding the City Council. Highway 25 and 7th
Street bids has been postponed to Thursday. St. Henry’s Catholic Church will be
meeting with the City to finalize an agreement. This agreement will be subject to the
approval of the City Council. Stumpf also added that a portion of the bridge would be
eligible for federal funding.
d. Chamber of Commerce and Industry
Marcy Anderson provided an update regarding the Monticello Chamber of Commerce
and Industry. She mentioned that the annual banquet was successful and had 180
people present. Ausco Design & Marketing was awarded the Business of the Year
and Mari Lou McCormick was recognized as Ambassador of the Year.
Anderson reminded the IEDC that the Bowlerama event is postponed until February.
8. Consideration of an update regarding 2016 City Construction Projects (Verbal
Report)
Jim Thares stated all street projects for 2016 are completed. The Highway 25 and 7th
Street project will be occurring next spring.
Jeff O’Neill also added an open house is scheduled for the possible 95th Street expansion.
9. Other – Consideration of Downtown Small Area Study Process/Update
Jim Thares stated the EDA held a special meeting on November 29th to interview
consulting firms that submitted proposals for the Small Area Study of the downtown. The
EDA would be selected the finalist during a special meeting on December 14th.
Joni Pawelk asked if public input would be solicited. Thares confirmed there would be
multiple opportunities to provide input such as pop-up events, surveys, and focus groups.
10. Adjournment
DAREK VETSCH MOVED TO ADJOURN THE MEETING AT 7:55 P.M. ANDREW
TAPPER SECONDED THE MOTION. MOTION CARRIED, 10-0.
Recorder: Jacob Thunander ____
Approved: January 3, 2016
Attest: ____________________________________________
Jim Thares, Economic Development Director
IEDC Agenda: 1/03/17
1
6. Economic Development Report (JT)
IEDC City Council Representation
Appointments to City Boards and Commissions will be made at the City Council meeting on
January 9th, 2017. The IEDC’s City Council representative will be included in these
appointments. Council representation as appointed will then be able to fully participate at the
February IEDC meeting. Please refer to the Amended Ordinance (Ordinance 637) reducing
the Council members involved in the IEDC from two to one representative. This was
approved by the City Council on April 25, 2016.
IEDC Members Appointments
Additionally, the appointment or re-appointment of members for expiring 2016 terms will be
brought forward to the City Council for ratification at the January 9th meeting as well. Please
see Agenda for names of the members.
January 2017 Planning Commission Agenda
January’s Planning Commission agenda is attached for the IEDC’s reference.
Industrial Prospects and Business Activities
Large International firm
Precision Machining
Groebner
Shred-N-Go
April Studer Proposal – 349 West Broadway
Mills Fleet Farm
Staff would welcome news from IEDC members on this item, as well.
AGENDA
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, January 3rd, 2017 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners: Brad Fyle, Linda Buchmann, Sam Murdoff, Marc Simpson, Lucas Wynne
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued
1. General Business
A. Call to Order
B. Consideration of approving minutes
a. Regular Meeting Minutes – December 6th, 2017
C. Citizen Comments
D. Consideration of adding items to the agenda
2. Public Hearings
A. Public Hearing – Consideration of adoption of the Monticello 2017 Official
Zoning Map
Applicant: City of Monticello
B. Public Hearing – Consideration to amend the Monticello Zoning Ordinance,
Chapters and Subsections as follows:
Chapter 2, Section 4(F) – Site Plan Applications
Chapter 3, Section 4(E) – R-1: Single Family Residence District
Chapter 3, Section 4(F) – R-2: Single and Two Family Residence District
Chapter 4, Section 1(H) – Standards for Site Landscaping
Chapter 4, Section 1(J) – Zoning District Specific Landscaping Standards
Chapter 4, Section 5(J) – District Regulations
Chapter 4, Section 8(E) – Standards Applicable to All Uses
Chapter 5, Section 2(D) – Regulations for Civic and Institutional Uses
Chapter 5, Section 2(F) – Regulations for Commercial Uses
Chapter 5, Section 3(B) – General Standards and Limitations for
Accessory Uses and Structures
Chapter 5, Section 4(E) - Specific Standards for Temporary Uses
Chapter 8, Section 2(B) – Lots
Chapter 8, Section 4(B) – Lots
Applicant: City of Monticello
3. Regular Agenda
A. Review of Special Use Overlay District
B. Consideration to Appoint 2017 Planning Commission Officers
C. Consideration of the Community Development Directors Report
4. Added Items
5. Adjournment
IEDC Agenda: 01/03/17
8. Consideration to adopt 2017 Action Statement (JT)
A. REFERENCE AND BACKGROUND:
The IEDC’s proposed 2017 Action Statement is comprised of an overarching goal along
with two objectives supported by detailed action statements. It is very similar to the 2016
Action Statement. The proposed Action Statement was provided to members for review
at the December meeting with the intent of proceeding with consideration of adoption
during the January 2017 meeting.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt the 2017 Action Statement
2. Motion to table adoption of the 2017 Action Statement for further research
C. STAFF RECOMMENDATION:
Staff recommends adoption of the Action Statement as presented. There are a number of
tasks and activities that were touched upon in 2016. The work on these and others may
continue in 2017 as the nature of some of this work is either ongoing or it remains
unfinished and as such may continue in the current activity format for several more years.
D. SUPPORTING DATA:
a. Proposed 2017 IEDC Action Statement