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BCOL Advisory Council Minutes 03-15-2011
MCC Advisory Board Minutes 03/15/11 MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD Tuesday, March 15,2011 — 4:30 P.M. Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Clint Herbst and Lloyd Hilgart (Council Alternate) Board Members Absent: Darren Paumen Staff Members Present: Kitty Baltos- Director 1. Call to order The meeting was called to order at 4:30 pm. 2. Park and Trail Survey Results Review Steve Grittman NAC There were five questions on the Park & Trail Survey related to the MCC. Staff received 250 responses to the survey. Most of the comments were very positive. The following is a brief summary of survey findings. Thirty -one percent of respondents stated that they use the facility weekly and 75% use the facility monthly. Those 53 respondents that stated that they don't use the MCC cited cost, not enough value, and inconvenient hours as reasons. Some specified that there were not enough adult activities and some that there were not enough youth activities. A number of respondents said the walking track and fitness center were too crowded. The top three amenities were listed as the pool, the walking track and the fitness center. Other activities were ranked in the following order: special events, indoor play, gym, climbing wall, birthday party, drop -in daycare and fitness classes. Respondents noted that they participate in: Movies in the Park, swim lessons, and youth and preschool programs. There were broad responses related to what users would like to change at the MCC. The number one response was an expanded fitness facility with new machines and longer hours. Fifteen asked for racquetball. Many wanted classes included in the cost of membership. Some requested additional daycare hours and a larger indoor play area. Many asked for more swim lessons and some would like a separate lap pool. There were many positive comments about a splash park option. Steve Grittman summarized that the MCC facility is considered a "park" which fills a role in the regional system. One of the goals of the Park & Trails plan will. be to ensure community access to the MCC through pathway connections to the facility. 3. Consideration of adding items to the agenda MCC Advisory Board Minutes 03/13/11 a) Volleyball b) New Equipment Orientation 4. Approval of Minutes - February 15, 2011 SANDRA THEROS MOVED TO APPROVE THE MINUTES OF FEBRUARY 15, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 4 -0. 5. Update Items a. Usage summary through February, 2011 Facility usage was slightly down overall. Birthday parties remained steady. b. Financial summary through year end 2010 and February 2011 The number of room rentals (including wedding rentals) increased. The amount spent on concessions decreased. Internal room use was tracked. Although still over budget for salaries, MCC is continuing to hold employee costs down by scheduling tightly. Staff will provide a first quarter look in April. Jennifer Bethke recommended providing future budget updates on a quarterly basis. c. Manager's Monthly Recap There have been numerous behavior problems ranging from loitering to assault involving teens and preteens. MCC now has three employees act as security in the afternoons and evening to enforce policy. Law enforcement periodically conducts a building walk - through to reinforce the security presence. d. Community Garden There are four community garden plots still available. e. Farmer's Market Eighteen of twenty -three possible vendors are registered for the Farmer's Market. Staff will be attending a seminar about marketing and increasing market foot traffic. The Friends of Bertram may consider utilizing the Community Table to raise funds and bring attention to the Regional Park. 6. Old Business Updates a. Natatorium RFP Update Three proposals were submitted to the City ranging in cost between $700,000 and 3 million dollars. The RFP committee will meet to rank the proposals and their recommendation will move forward for City Council consideration on March 28tH MCC Advisory Board Minutes 03/15/11 b. Fitness Equipment Update Users are extremely pleased with the new equipment. The treadmills are scheduled to be recalibrated. The horizontal leg press will be delivered in a few weeks. Alternate locations were discussed for placement of the rower. c. Warehouse Update City Council opted to move forward with the Warehouse remodel project as submitted. The project included the lighting component as recommended by the Advisory Council. Total cost of the project is estimated to be $28,000 with a completion date of May 8a'. The space will be used for group fitness classes, rentals and as an overflow meeting room. There was some discussion as to the need to utilize local contractors. Bid opportunities will be posted on the City's website and contractors can choose to receive alerts related to bid opportunities. 7. Consideration of I -94 Billboard Shared Use Agreement with other City Departments The City negotiated the shared use of two billboards on city owned land for the next three years for the cost of the vinyl. The billboard will be changed every six months to alternate between various City advertising needs. MCC's three year cost would be $2,676. 8. Consideration of Committee Appointments for 2011 Sandra Theros agreed to attend the monthly Bertram Chain of Lakes Advisory Council meetings as liaison and Ron Broekemeier agreed to act as alternate. Ron Broekemeier agreed to attend the quarterly Farmers Market Steering Committee as liaison and Jennifer Bethke agreed to act as alternate. 9. Consideration of items added to the agenda a) Volleyball If asked, and the gym is not too busy, MCC staff will put up volleyball nets during open gym. Staff agreed to try offering adult drop -in volleyball weekly in summer in the gym. a) New Equipment Orientation Staff plan to offer several new equipment orientations in the near future. 10. Adiourn The meeting was adjourned at 6:20 pm. Recorder: Kerry T. Burri Approved: April 19, 2011 Attest: Kitty Baltos, MCC Director 4. Update Items: 4d. Community Garden. The garden filled up by the 19th or March. I have about six people on a waiting list. We're trying to coordinate a Meet and Greet on the 28th so people can see their plot and meet each other. I just have to get the public works guys on board! I'm working with our co- captains Larry Nolan, Stephen Cina and Shelly Vanderlinden. 5. Update items; Old Business: 5a. Natatorium RFP — I have included in your packet the proposal from Wold Architects and the letter they supplied with a fixed cost for the investigative phase of the project and some supplemental items for the City Council to consider. At the City Council's April 11th meeting they addressed the issue and voted to approve the contract with Wold Architect for the fixed price and supplemental item number one and number four. Wold is drawing up a contract that the City will have our attorney review and then sign and we're off to the races! 5b. Warehouse remodel —the work starts on Monday, April 18th with demolition. We will be up and running by Saturday, April 30th. We have rentals bookending the start and finish of the project. Tric!a Menth is sending out a letter to the "after" renters to let them know about the changes so they don't have any surprises. Some of our fitness classes are on hiatus and others have been moved to a different room until the remodel is done. Thank goodness for a holiday weekend and no rentals to give us the time needed to get the job done. We had anticipated doing the work in May, assuming that the April dates we had blocked off would fill up with rentals, sadly they did not, so we moved the remodel to April. I've attached a drawing of the remodeled room foryour review. 6. Consideration of selecting movies for the summer movie series; Friday May 20th, Friday June 17th and Saturday September 101h. We use Swank Motion Pictures for our movie rentals. Go to www.swank.com click on Park and Recreation Department and then tabs on the left to browse movies. I was intrigued by Secretariat or Yogi Bear. Disney movies would only be available for our May or September showings. I will have the full catalog at the meeting. 7. Discussion on contamination report results. We were approached by MN Tech with a new service they hoped we'd be interested in. The cost was $3,000 to fog our locker rooms, or any area we selected, with an antimicrobial that has a residual protection of up to 90 days. I told them that while it sounded interesting, I didn't have the budget for it nor had I ever had the complaint from anyone that they contracted a flu bug from being in our facility. It's hard to justify a service that you can't prove you need. Since they are anxious to get into the health club market with this fogging service, they offered to do it for free. They did cultures of the family locker room, which is the room we selected to be fogged, before and after and will come back during the 90 days to do additional cultures. I've attached the culture reports for your review and discussion. aE)"Ol9 W U I I 1 I O i � o I I o I rym Q — < 1 =N F�g9 Z D O w p O O N U - w O U ' $ a I 7a S3il REVENUE & EXPENSE STATEMENT March 31, 2011 EXPENSES: 28 2011 2011 FULL YEAR 312011 YTD EMPLOYEE TAXES / BENEFITS REVENUE BUDGET ACTUAL PRINTED FORMS ROOM RENTAL 75,000 21,188.78 WEDDING RENTALS 30,000 12,837.43 3 ROOM RENTAL INTERNAL USE 55,000 3,643.30 4 CHAPEL RENTAL 5,500 1,263.15 5 PARTY ROOM RENTAL 30,0 01 10,249.38 6 CONCESSIONS 86,200 26,067.71 7 VENDING COMM /REFUND 6,000 530.38 8 FACILITIES LEASE 10,000 1,282.60 9 FARMERS' MARKET FEES 1,800 800.00 39 CONCESSIONS 24,600 102.69 40 USER FEES 54,000 17,665.67 L14BALLFIELD MEMBERSHIPS /DAILY 640,000 215,020.02 42 PROGRAM FEES 170,000 48,775.63 43 COPIES /LISTS 2,500 15 OTHER SERVICES 4,000 12.50 16 INTEREST 21,080 17 EQUIPMENT RENTAL 150 14.04 18 CONTRIBUTIONS 10,100 500.00 19 INSURANCE CLAIMS 20 REFUNDS & REIMBURSEMENTS 1,622.80 21 MISC REVENUE 500 329.55 22 NSF FEE COLLECTION 400 90.00 23 TOTAL REVENUE BEFORE TAXES 1,218,330 358,352.33 24 TAXES 1,100,000 25 UTILITY VALUATION AID 500 -IOMESTEAD & AG CREDIT - 40,000 331.16 OPERATING TRANSFER IN 271 TOTAL REVENUE 2,278,330 358,683.49 EXPENSES: 28 SALARIES 674,728 162,572.62 29 EMPLOYEE TAXES / BENEFITS 192,702.11 47,530.53 30 PRINTED FORMS 1,000 430.03 31 OFFICE SUPPLIES 5,000 425.01 32 CLEANING SUPPLIES 13,000 3,643.30 33 CLOTHING SUPPLIES 4,000 645.60 34 MOTOR FUELS 125 147.30 35 CHEMICAL PRODUCTS 15,500 2,711.65 36 POOL MAINTENANCE SUPPLIES 6,000 264.94 37 GENERAL OPERATING SUPPLIES 28,000 16,031.81 38 EQUIPMENT REPAIR PARTS 3,500 1,626.97 39 VEHICLE REPAIR PARTS 37.81 2,879.25 40 BUILDING REPAIR PARTS 2,500 2,485.01 41 LANDSCAPING MATERIALS 750 60,006.42 42 MISC REPAIR & MAINT SUPPLIES 13,000 2,423.81 43 SMALL TOOLS & EQUIPMENT 2,500 44 T &E /MACHINERY 45 T &E /FURNITURE & OFFICE EQUIP 46 T &E /OFFICE EQUIPMENT 47 T &E COMPUTER EQUIPMENT T &E OTHER CES -LEGAL FEES 84.00 49 E MGMT FEE 1,000 185.50 50 CE DATA PROCESS =SERVICECUSTODIAL 2,000 240.00 51 E SOFTWARE /PROG 5,000 52 E- SERVICE 300 53 E CUSTODIAL 500 2010 2010 312010 YTD YEAR END ACTUAL ACTUA L 25,808.00 70,335.46 7,368.43 36,507.64 41, 873.50 1,672.50 5,754.35 10, 760.21 30,442.08 24,115.15 71,561.66 20,425.26 21,918.55 773.86 12,583.74 1,628.51 3,010.00 32.29 28,691.48 17,528.50 45,769.51 196,243.30 598,423.03 48,227.77 167,723.46 35.65 2,337.42 2,868.80 16,494.66 131.01 304.12 200.00 400.00 8,492.94 11, 608.94 2,486.00 37.81 2,879.25 120.00 540.00 366,002.96 1,172, 211.88 1, 096, 049.06 60,006.42 1,267.62 200,000.00 366,002.96 2,329,534.98 54 PROF SERVICE LAUNDRY 2,500 557.45 55 PROF SERVICE BLDG / EQUIP 1,000 96.33 56 PROF SERVICE MAINT AGREE 7,000 2,427.20 57 PROF SERVICE NEWSLETTER 500 58 MISC PROF SERVICES 4,000 157.06 59 TELEPHONE 10,000 2,149.39 60 POSTAGE 200 203.62 61 DELIVERY MAIL SERVICE (UPS) 276.70 62 CABLE /NETWORK SERVICES 600 194.46 63 TRAVEL EXPENSE 1,500 175.13 64 CONFERENCE & SCHOOLS 3,000 315.00 65 FREIGHT 250 43.50 66 PROMOTIONS /EXHIBIT ADMISSION 1,000 15.00 67 ADVERTISING - GENERAL 8,000 690.70 68 GEN'L PUBLIC INFORMATION 500 1,025.00 69 BROCHURES 2,500 1,752.42 70 GEN'L LIABILITY INSURANCE 12,286 1,882.00 71 PROPERTY INSURANCE 23,434 1,820.00 72 MISC GENERAL INS (WK COMP 73 SALES TAX & PROPERTY TAX SALES TAX 74 ELECTRIC 115,000 16,291.52 75 WATER & SEWER 20,000 2,377.88 76 GAS 100,000 22,707.88 77 REPAIR & MAINT - BUILDING 47,000 1,600.18 78 REPAIR & MAINT - MACH /EQUIP 25,000 2,990.10 79 REPAIR & MAINT -POOL & REC 25,000 472.84 80 REPAIR & MAINT - OTHER 4,000 122.54 81 EQUIPMENT RENTAL 1,000 30.45 82 UNIFORM RENTAL 1,000 266.42 83 TOWEL RENTAL 2,000 189.78 84 CASH SHORT 112.85 85 DUES, MEMBERSHIP & SUBSCRIP 1,800 613.00 86 LICENSE & PERMITS 2,000 186.93 87 PRIZES DONATED 1,000 88 BANK CHARGES 16,500 4,721.59 89 MISC OTHER EXPENSES 1,000 48.12 90 BUILDINGS 95,000 91 IMPROVEMENTS 92 HEAVY EQUIPMENT 93 FURNITURE & FIXTURES 94 OFFICE EQUIPMENT 95 COMPUTER EQUIPMENT 96 OTHER EQUIPMENT 97 TRANSFER TO OTHER FUNDS 815,000.00 98 TRANSFER TO DEBT SERVICE 99 SUB TOTAL 1,506,675.11 1,121,214.85 PROGRAMMING EXPENSES: 100 ROOM RENTAL SUPPLIES 5,000 533.83 101 PROGRAM OFFICE SUPPLIES 102 CONCESSION STAND SUPPLIES 1,000 4.96 103 PARTY ROOM SUPPLIES 7,500 2,162.88 104 CHAPEL SUPPLIES 500 27.95 105 CLIMBING WALL SUPPLIES 2,0001 2,757.38 106 FITNESS AREA SUPPLIES 12,500 610.22 107 GYMNASIUM SUPPLIES 500 53.29 108 INDOOR PLAY SUPPLIES 800 109 POOL SUPPLIES 2,000 110 WAREHOUSE SUPPLIES 500 111 FARMERS' MARKET SUPPLIES 500 112 GEN'L PROGRAM OPER SUPPLIES 8,000 17.86 489.18 2,482.82 3,518.79 9,399.55 96.33 1,050.00 3,006.95 2,387.26 9,683.27 666.33 141.28 594.24 57.12 564.22 793.03 24.50 150.49 125.00 427.50 1,200.43 6,840.34 276.70 1,533.00 10,946.00 1,792.00 10, 894.00 25.00 14,714.67 115,227.07 2,056.47 10,636.18 26,102.82 70,553.94 272.16 16,519.21 15,929.38 24,103.53 15,188.68 1,381.65 61.981 196.03 185.85 1,025.00 321.60 1,487.01 -18.99 - 230.30 593.00 725.00 209.52 1,555.52 37.00 37.00 3,997.06 14,430.42 -3,243.941 35.17 815,032.31 311,795.42 2,136,555.58 40.79 2,371.39 437.16 1,532.28 6,747.74 7.471 60.32 47.851 869.45 571.22 3,121.03 77.68 122.54 127.18 499.96 1,119.80 13.91 17.89 28.96 2,957.19 L-T M 17.86 113 MISC REPAIR & MAINT SUPPLIES 114 T &E FITNESS EQUIPMENT 115 T &E FURNITURE 1,000 3,659.40 116 T &E OFFICE EQUIPMENT 4,000 48,168.38 1 T &E CONCESSION EQUIPMENT 1,528.51 4,943.00 1 F &E /RECREATION EQUIPMENT 20.00 719.00 119 T &E OTHER 2,944.00 21,391.50 120 CONCESSION FOOD SUPPLIES 55,000 13,126.40 121 NON -FOOD CONCESSION PROD. 2,500 597.60 122 PROF SERVICE - FITNESS 20,000 1,937.77 123 PROF SERVICE - PROG INSTRUCT 2,000 630.00 124 PROF SERVICE -WEDDING DECOR 125 PROF SERVICE - UMPIRE /REFEREE 21,000 2,368.00 126 PROF SERVICE -GEN'L PROGRAM 5,000 149.63 127 FREIGHT 128 PROMOTIONS 154.48 129 PROGRAM ADVERTISING 4,000 577.25 130 WATER /SEWER 163.96 131 EQUIPMENT RENTAL -PROGRAM 2,000 132 DUES,MEMBERSHIP & SUBSCRIP 500 133 PRIZES 1,800 5.30 134 MISC OTHER EXPENSES 135 RECREATION EQUIPMENT 30,000 1, 079.97 136 TOTAL PROGRAM EXPENSES 189,600 29,214.42 BALL FIELD CONCESSIONS: 1,000.00 137 OFFICE SUPPLIES 100 25,070.19 138 CLOTHING SUPPLIES 200 139 CONCESSION STAND SUPPLIES 500 140 GENERAL OPERATING COSTS GENERAL OPERATING SUPPLIES 800 144 MISC REPAIR & MAINT SUPPLIES 100 143 T &E /CONCESSION EQUIPMENT 144 BEER /MALT BEVERAGES 5,500 145 CONCESSION FOOD PRODUCT 10,000 146 NON -FOOD PRODUCT FOR RESALE 100 147 PROF SERV -DATA PROCESSING 600 148 PROF SERV- SOFTWARE /PROGRAM 149 PROF SVC- WEBSITE /EMAIL 400 150 MISC PROF SERVICES 200 151 TELEPHONE 200 152 FREIGHT 153 INSURANCE -LIAB & DRAM SHOP 1,000 154 PROPERTY INSURANCE 155 ELECTRIC 2,200 137.18 156 REPAIR & MAINT - BUILDING 500 157 REPAIR & MAINT - MACH & EQUIP 158 EQUIPMENT RENTAL 159 LICENSES & PERMITS 1,000 160 PRIZES 161 MISC OTHER EXPENSES 100 162 TOTAL BALLFIELD EXPENSES: 23,500 137.18 163 TOTAL ALL EXPENSES 2,534,775.11 1,150,566.45 - 791,882.96 1r4 NET 23,117.04 11,049.021 48,168.38 1,528.51 4,943.00 14,964.51 20.00 719.00 2,944.00 21,391.50 504.00 9,661.79 11.80 490.00 579.70 2,165.20 15.02 67.33 309.84 140.00 140.00 1,587.06 23,014.86 119,156.61 389.42 749.26 154.48 6,283.00 10,535.98 163.96 785.00 45.001 415.55 5.30 64.20 2,351.21 1, 079.97 82.06 1,075.00 1,000.00 109.20 25,070.19 334,920.48 2,280,782.38 31,082.481 102,618.33 2 z Z O m CC Q 7 A W U) J_ Q Q CD 0 00 om° r m O I- N M � IT m M N O M M r O N N m r (D(D (o m V' O M r N Co — 0 r 0 O co N U w o N � E 0 Fo> U c N (6 C N Cn C N O c 0 c m a U c 0 c O 0 a E C O C m LO M N U d a c a: N () V N 0_ N (D a) L N C C m N a) L E O w w C 0 O m N a) E C a1 N 0 L a) C N 0 C Y d U N " a � N c � Y N N 0) 0 N O Q a) D. 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We have our early bird on Saturday the 16`h then start right up with leagues. Kid ball will start the first Wed /Thurs of May. Summer is coming even though slowly! • Working on getting our new concession trailer and running the first week of May for Freeway Fields. Will be nice to have concessions available for those baseball /soccer fields and that will run 4 nights a week May thru middle of July. Soccer may run longer. We should be getting schedules this week. • Our full swing of weddings started this past Saturday. We are booked May thru middle of November and have a couple of weekends we have two weddings in a weekend. That is not counting Chapel. It is a little difficult sometimes to schedule the chapel because we do not have access till 6pm and normally they want the rehearsal earlier and that also has to give us time to clean up and set up the wedding. • Many groups scheduled to come the last part of May and first week in June like every year. The schools love coming here!! 0 We have Breakfast with the Bunny this Saturday, Sr Breakfast in the gym, ECFE conference in all our meeting rooms this Saturday for an all day conference. This is their 4 year coming and had the option to try out St Michaels new Comm Ctr but love it here so much they already booked again for next year. We also have wine tasting coming up on the 29`h. We finished Pipeline's big trade show this month and also Electro's 2 day trade show. Has been a very productive month. In March I attended a marketing seminar hosted by the Minnesota Fruit and Vegetable Growers Association. learned more about effective marketing techniques through email and Facebook and the importance of personally connecting with customers. I hope to implement the information I gained to increase customer awareness of the Farmers' Market without spending lots of money. • The Farmers' Market is full! The vendor kick -off meeting will take place on Thursday, April 28. It will be fun to see many repeat vendors and meet a couple of new ones. Some new products will include: pasteurized milk, more meat options including cuts of beef, pork, chicken and whole turkeys, barbeque sauce, and apples in the fall. The steering committee would like to see more events. Opening day will feature the Friends of Bertram fundraising and promoting for Family Fun Day and New River Medical Center providing free health screenings. am looking for musicians to perform and chefs to perform cooking demonstrations. Make sure you "Like" the Monticello Farmers' Market Facebook page and subscribe to the weekly emails so you can see all the exciting things we have planned at the market! Walk 'n Roll business /organization registrations are steadily coming in. Sponsors are also coming forward to keep this event alive. Broadway Cycle is working with bike sponsors to provide good quality bikes for prizes at an exceptional discount. I am working with fitness instructors and finalizing details for our summer fitness class schedule with the new and improved Warehouse. The next brochure will be ready on May 20. Friendship Island registrations are rolling in and I believe the program will fill very close to capacity. I am reviewing applications and interviewing potential staff. I am really looking forward to seeing the finished Warehouse! Our instructors and participants are very happy about getting a more appropriate space for classes. My head is already spinning with more ideas! Maintenance Supervisor -Brian Weldon: • The maintenance staff is cleaning up the outside grounds, we have a lot of busted up pavers. We will be replacing them as soon as possible. The outside area will be spruced up also, finding out what shrubs survived the long winter, patching grass areas from snow removal and attending to any irrigation needs. The parking lot has maintained with no big potholes. This is due to staying on top of chip sealing. I will be checking out the other' lots at the Library and Fibernet, to be sure they are maintained. • We have the ok to go forward with the RFP for the Bldg. that was presented to the Council, so yeah. • The new fitness equipment has been well received by the members; the equipment is all in good working order except for a 93ti treadmill that needs a lift motor that has been ordered. • The carpet cleaning has begun over at the library and will continue to be cleaned in all the bldgs. As the weather gets nicer and we have less traffic entering the bldg. we will start to strip and wax the floors in the main hallway and the meeting rooms. • The warehouse project will be set to go next week; this will be a great area for fitness programs. • We have had the opportunity to have two men from the workforce center that have worked 4 hours each day that have had no cost to the Community Center, they have cleaned the Fibernet Bldg. each day and have attended with snow removal at all three Bldgs. Fitness equipment has been cleaned daily and special projects, like cleaning the tile floors in the kitchens and carpet cleaning etc. This program may end soon due to budget cuts; I would like to see that a 4 hour person is hired, if this program gets cut for the morning shift. It has enabled me to stay on top of other duties like comparing cost comparisons on products that we use. • Air filters and belts we just saved on through another vendor, the list goes on and on. Aquatic Director - Corinne Mitchell: • The pool staff is gearing up for Easter Break. It is usually packed all weekend long! • 1 am working on the Summer Swim Lessons Schedule. It will be available online May 61 h and registration beginning May 13th for members and May 11th for members. I am hoping to add addition Preschool and Level I classes. These are our most popular classes that fill up very quickly. • Pool Staff In- Service is scheduled for May 20th and May 21 ". They pick the day that best works for them. We will be covering CPR and basic water rescues. • Randy built a rack to hang the new lifejackets on that I ordered. Come in the pool and look at it. It keeps thing neat and organized and it won't rust! • 1 am good for another 3 years on my Aquatic Facility Operators License! Director -Kitty Baltos: • The City was approached by the Army National Guard about a program called Beyond the Yellow Ribbon. It's a program to create a comprehensive network that connects and coordinates agencies, organizations, resources and employers for the purpose of meeting the needs at the local level of service members, military families and employers. In essence, creating a resource list of individuals or business who will volunteer to help out a family who has an adult deployed to "take care of their family." We expect to be the organizer of the kick off meeting to bring community organizations and people together for this purpose. We anticipate having a kick off meeting sometime in June when the formal announcement is made about our local unit's deployment date, which is expected to be April 2012. • I'm just trying to dig out from the craziness of this winter. It was a great winter with lots of happy patrons, now it's time to clean off my desk and find out what I haven't gotten to because we were so busy. We'll be focusing on getting caught up on employee evaluations. We have close to 20 employees graduating from high school or college that we'll have to replace and train. The summer is looking to be as busy as the winter, so my hope for a clean desk may not happen. I 6.A November 1.1, 2010 Brian Weldon, Maintenance Director City of Monticello 505 Walnut Street, Suite 4 Monticello, Minnesota 55362 Re: Monticello Community Center Pool Facility Repairs Commission No. 9999 Dear Brian: Wold Architects & Engineers is excited to submit the following proposal of professional design and engineering services for repairs /improvements to the Community Center Pool Facility. Based upon our discussions and onsite meeting with you on October 26, 2010, we understand the nature of the facility issues you are interested in resolving. This proposal includes a brief.expianation of our understanding, solution options, probable costs.and our proposed fees to provide full professional services to resolve the issues. Wold Architects & Engineers is very pleased to offer this proposal to you. We are excited to begin working with the City of Monticello on this successful project and to demonstrate why Wold Architects & Engineers is the premier public sector architectural and engineering firm in Minnesota. Please call if you have any questions. Sincerely, WOLD ARCHITECTS AND ENGINEERS Qft, I 11"--� Joel L. Dunning, AIA, LEED -AP Partner )0'V' *E =-- Jon Hartman, P. E., LEED -AP, Lead Engineer Monticello Community Center Pool Facility Repairs 2 'I Wold Architects and Engineers 305 St. Peter Street, St. Paul, MN 55102 www.woldae.com I P: 651.227.7773 CONTACT: Joel Dunning - Partner, AIA, LEEDAP jdunning @woldae.com Since its incorporation 40 years ago, Wold Architects and Engineers has developed an expertise in the planning, design and engineering of governmental and educational facilities in the Midwest. Wold demonstrates a depth of experience in planning and design, and a strong commitment to client service resulting in substantial long -term relationships with our clients. TYPE OF OWNERSHIP Corporation YEARS IN BUSINESS 2010 Marks 42 years. Incorporated April 16, 1968. PRIMARY DISCIPLINES & SERVICES PROVIDED With client service as a focus, we take a long -term posture keeping our client's long -term interests as our goal. Our role, we believe, is much more than just "facility designer." Facility issues are ongoing, and so are the relationships we foster with our clients. Our 78+ person multi - disciplinary staff provides facility analysis, facility planning and programming, architectural design and specifications, mechanical and electrical design and specifications, space planning, interior design, cost estimating and construction administration. In addition, we have a staff of professional mechanical and electrical engineers to respond to your needs. • Long -Range Master Planning • Pre - Design Program and Verification • Site and Facility Analysis • Interior Design and Space Planning Schematic Design Design Development Contract Documents Security Analysis Color /Material Selection • Sustainable Design • Cost Estimating and Management • Quality Review • Bidding and Contract Review • Best Value Contractor Selection • Comprehensive Construction Administration • Project Close -out and Archiving • Continuous Post - Occupancy Follow Through SIZE OF THE FIRM .TOTAL LOCATION OF OFFICES With offices located in St. Paul, Minnesota; Palatine, Illinois; Royal Oak, Michigan and Denver, Colorado the Wold team accesses the base of knowledge and experience of our regional resources while maintaining the hands -on personal attention of our local team. Monticello Community Center Pool Facility Repairs 3 OUR REFERENCES Apple Valley - Rosemount -Eagan Schools Dakota Hills Middle School Pool Upgrades Mike Schwanke, Buildings & Grounds Supervisor Steve Bristor, Former Construction Coordinator 651 -683 -6800 Shakopee Public Schools Shakopee Junior High School Pool Addition Dr. Jon McBroom, Superintendent 952 -496 -5000 Prior Lake Public Schools Hidden Oaks Middle School Pool Addition Twin Oaks Middle School Pool Upgrades Jim Dellwo, Director Of Operations and Transportation 952- 226 -0000 Orono Public Schools Orono School District Pool Upgrades Neal Lawson, Assistant Superintendent 952 -449 -8300 Lakeville Public Schools Kenwood Trail Middle School Pool Upgrades McGuire Middle School Pool Upgrades Dr. Gary Amoroso, Superintendent Mark Wert, Director of Business Services 952- 232 -2000 Monticello Community Center Pool Facility Repairs 4 PROJECT understanding OUR UNDERSTANDING OF THE ISSUES Upon arrival at the Monticello Community Center, observations of the building exterior walls revealed bulging and an irregular liquid sourced patina. The smell of vapor chlorine was readily apparent immediately after entering the East doors (hundreds of feet from the pool). Both observations are indicative of damage resulting from a dysfunctional ventilation system. When a pool ventilation system is operating correctly, it provides air pressure that is negative compared to adjacent spaces. This helps contain the moist, chlorine laden air in the natatorium instead of spreading it through the hallways and exterior walls. Exterior The dysfunctional pressure condition has caused significant negative effects on the exterior envelope of the Community Center with the most notable evidence on the natatorium exterior walls. According to original construction documents, the existing exterior wall around the natatorium is composed of the following materials, listed in order from interior to exterior: 1. Concrete block. 2. 2'-0" high strips of rigid insulation between Z- shaped metal furring strips. 3. Fire Treated Plywood (Dricon) screwed into the Z- furring. 4. 30 pound building felt over the plywood. 5. 8 "high, 16ga. Copper Shingles, nailed to the plywood with copper nails. This construction occurs over approximately 1,850 square feet of wall on the south fa4ade, 1,400 square feet of wall on the west fagade and 350 square feet of wall on the north side of the pool over the lower main hallway. A total of 3,600 square feet of this wall construction exists. Of particular note is the lack of a true vapor barrier in the wall construction. Although building felt is utilized under the copper shingles to prevent wet environmental conditions from being windblown into the building, this material is not a proper vapor barrier with a perm rating of 1.75. A true vapor barrier has a perm rating of 0.1, or about 20 times less vapor transmission than building felt. W a LD Monticello Community Center Pool Facility Repairs 5 Wai PROJECT understanding OUR UNDERSTANDING OF THE ISSUES — continued... We believe that when the pool environment was operating with positive air pressure, chlorine laden, humid air was able to infiltrate the rest of the facility (resulting in premature corrosion of building elements) and that same air was forced out through the exterior walls of the natatorium. The chlorinated water vapor passed through the porous concrete block and then through the rigid insulation joints and metal Z- furring. Once the water vapor reached the outside (cold side) of the insulation, the drop in temperature and relative humidity caused the vapor to condense. The corrosive chlorinated condensate then caused the metal Z- furring and the screws holding the plywood in place to deteriorate. This process would result in enlarged holes in the metal Z- furring and corroded threads on the screws, thus allowing screws to continue to support the plywood vertically while allowing lateral movement in and out. This condition explains why large panels of the exterior wall seem to buckle outward, while the copper shingles are still securely fixed to the plywood substrate. The condensation would also continue its outward movement by weeping through the building felt, eroding the felt in the process and then leaching down the face of the copper shingles. As evidenced by the blackish and green corrosion streaks running down the exterior walls around the pool. Mechanical There is general understanding that the original ventilation system was not appropriately maintaining proper space static pressure. Multiple modifications have been completed over the years in attempts to salvage an acceptable performance level. Some of these improvements include the installation of a powered exhaust damper, relocation of the outside air intake, total system rebalancing, and installation of a pre- heat coil. The improvements have helped with the space pressure issues although the chlorine smell upon entering the building indicates more improvements are necessary The air handling unit serving the pool was supplied by a company who marketed their air handling units for pool applications. The configuration of the AHU is not conducive for consistent space pressure control. In addition, this particular unit includes many materials /components within the airstream that are subject to corrosion. Several of these components have been replaced (some multiple times) at significant expense. In addition, the company has gone out of business. This will make replacement parts increasingly expensive and difficult to procure over the years. Many of the original mechanical system materials in the pool area are not appropriate for a pool environment. These components are typically steel or iron and are failing from deterioration. During the colder days of winter, the heating system is not able to maintain the required space temperature set points. The problem has a greater impact on older adults and small children. Users have been complaining about the cold temperatures. Monticello Community Center Pool Facility Repairs 6 SOLUTION OPTIONS To correct the exterior envelope issues and prevent them from occurring again, we believe that all solutions should include ventilation modifications and the removal of the existing wall system (including copper shingles, building felt, plywood, metal Z- furring, rigid insulation and metal stud parapets) down to the concrete block substrate. A concrete block parapet should be installed and a true impermeable vapor barrier should be applied to the entire exterior face of the concrete block. With the recent inclusion in the Minnesota Energy Code of air barriers as a required building element, the availability and competiveness of spray applied vapor barriers has drastically increased. We believe that this is a perfect situation to utilize one of these products in your wall reconstruction. Once a vapor barrier is installed on the exterior face of the concrete block, the choices begin. 1. One option is to catalog all of the copper shingles and reinstall them over a wall construction similar to the original, with the notable addition of the vapor barrier. This will utilize the patinaed shingles and retain the building image that your community has grown accustomed to. This reuses a valuable resource— important in today's sustainable focused culture 2. A variation of the first option is to clad the improved exterior envelope in new copper shingles. The cost of the new material is offset by the labor savings of not having to carefully disassemble and catalog the existing shingles. However, this variation will result in a fa4ade that will be different in appearance from the former wall finish. 3. Additional options are to clad the improved exterior envelope in an entirely different material than the copper shingles. This will drastically change the appearance of the building, but can also as drastically affect the cost of the reconstruction, the cost of ongoing maintenance and the expected life of the wall system. Options include other non - copper, metal panel systems, synthetic stucco systems commonly known as EIFS, or a traditional brick veneer over a cavity wall. Monticello Community Center Pool Facility Repairs 7 SOLUTION OPTIONS — continued... The space pressure issue can be resolved by modifying the ventilation system. Once the modification is complete, it is crucial to monitor space pressure and alarm the building operator if an issue occurs. Options to improve the ventilation system and resolve the space pressure issues include the following: 1. Install a new variable speed exhaust fan to actively control the space static pressure. This option does not address the fact that components of the AHU will require ongoing replacement because they will not withstand the corrosive pool environment. Replacement parts will likely be more expensive and more difficult to procure over the years because the AHU manufacturer is no longer in business. 2. Replace the existing pool AHU with a new pool AHU designed to withstand the corrosive pool environment. This option will provide the durability and performance desired by the City. The new pool AHU will likely be brought into the building through the existing wall louver. In addition, the new pool AHU will be significantly more energy efficient than the existing unit. Deteriorating materials within the pool area require replacement with appropriate material types. The items in question are typically piping, connectors, and ferrous material. Most concerning, however, is the strapping that supports supply ductwork. Currently, maintenance has been diligent in monitoring and replacing straps as required. We recently helped a building owner resolve an issue where a large section of ductwork fell in the pool area. The heating capacity issue must be addressed from the boiler to the AHU heating coil. The solution will not only improve occupant comfort, but will also reduce pool evaporation and increase energy efficiency. Any implemented solution should also include Testing & Balancing and commissioning to ensure proper operation of all system components. Monticello Community Center Pool Facility Repairs 8 PROBABLE COST OF CONSTRUCTION Exterior Envelope Constants: 1) Removal of Existing Wall System down to CMU: $23,000 2) Construction of new CMU parapet: $22,500 3) Spray Applied Vapor Impermeable Barrier: $19,300 Exterior Envelope Choices: 4A) Reinstallation of Existing Copper Shingles: $135,000 4B) Installation of New Copper Shingles: $208,000 4C) Installation of New Corrugated Metal Panel: $98,600 4D) Installation of New Rain Screen Metal Panel: $210,000 4E) Installation of New EIFS System: $62,000 4F) Installation of New Brick Cavity Wall System: $157,000 Air Handling Options: 5A) Installation of variable speed exhaust fan: $20,000 SB) Replacement of the pool AHU: $490,000 Mechanical Improvements: 6) Allowance to repair /replace of deteriorating materials: $30,000 7) Increase heating capacity: $80,000 8) Testing /Commissioning: $10,200 Monticello Community Center Pool Facility Repairs 9 PROPOSED PROFESSIONAL FEES Wold proposes a fixed fee to develop design documents for construction activities. The fixed fee includes management of bidding construction so that you, as a public entity with fixed budgets, don't have any surprises. We base our fixed fee upon the established probable cost of construction for the scope of work you are asking us to oversee. Our fee percentage of 7.5% defines professional services fees. We anticipate that reimbursable expenses such as mileage and printing will be billed at actual costs. As an example, to reinstall the existing copper shingles, replace the pool AHU, and complete mechanical improvements, probable construction costs are estimated to be $810,000 X 7.5% Fee Percentage resulting in a fixed fee proposal of $60,750. WHY WOLD? Our commitment to understand you, our expertise in designing high performance facilities, and our project leadership are focused on your success. The relationship between the City and consultant will be critical when completing your Community Center pool facility repairs. We value that relationship and are committed to building a successful working relationship with you. Our belief is that we are able to deliver superior service because of our desire to understand of who you are and where you want to go. We are Committed to You... We Want to Work With You... We Want You to Succeed! Monticello Community Center Pool Facility Repairs 10 architects engineers www.woldee.com 305 St. Peter Street St. Paul, MN 55102 tel 651.227.7773 tax 651.223.5646 mail @woldae.com Minnesota Illinois Michigan Colorado April 8, 2011 Kitty Baltos, Director Monticello Community Center 505 Walnut Street #4 Monticello, Minnesota 55362 Re: City of Monticello Natatorium Improvements Commission No. 9999 Dear Kitty: We are pleased to provide our proposal for Schematic Design and Design Development consulting services for the Monticello Community Center's Natatorium Improvements. Wold is excited to be a participant in the resolution of your current facility issues. Wold proposes that our contracted scope with the City of Monticello include all architectural, structural, civil, mechanical and electrical engineering, and interior design services needed. Our total project fee for remodeling and facility improvements such as this is based upon 7.5% of the estimated construction budget. $810,000 as assumed in our proposal. Based upon your Request for Proposal, Wold's Proposal, and our discussions with the Facility Sub - Committee on March 30, we understand that you desire an initial professional services fee for the investigative phases of the project. We propose that this initial phase could be quantified as requiring the first 35% of the total effort towards completion. Therefore, fees are calculated as follows: Estimated Construction Cost $810,000 Professional Services Fee Percentage x 7.5% Project Completion through Design Development x 35% Proposed Investigative Phase Fixed Fees $ 21,200 Reimbursable expenses such as mileage, printing and project related communications is proposed to be billed at actual cost and is not anticipated to exceed $1,200 for this initial phase. Upon approval by the City of Monticello of Design Development including an agreed upon construction budget, a similar calculation utilizing the approved construction budget is proposed for the remaining 65% of the project phases, including development of Construction Documents, Bidding and Construction Administration phases. SCOPE OF SERVICES Our services shall include: Wold will prepare a preliminary evaluation of the Owner's program, schedule, and budget for the Cost of the Work and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. Wold will present its preliminary evaluation to the City and shall discuss with the City alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. Wold shall reach an understanding with the Owner regarding the requirements of the Project. Based on the Project requirements agreed upon with the City, Wold will prepare and present for the County's review a preliminary design solution illustrating the scale and relationship of the Project components. designers and researchers for public environments Letter to Kin Baltos Page Two • Based on the approval of the preliminary design solution, Wold will prepare Design Documents for the approval. The Design Documents shall consist of drawings and other documents. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. • Wold will consider environmentally responsible design alternatives, such as material choices together with other considerations based on program and aesthetics, in developing a design solution that is consistent with the Owner's program, schedule and budget for the Cost of the Work. • Wold will consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics in developing a design for the Project that is consistent with the Owner's schedule and budget for the preliminary cost of the work. • Wold will submit the Design Documents to the Owner. The Architect shall submit to the Owner an estimate of the Cost of the Work prepared at 75% completion of the SO phase. SCOPE OF SUPPLEMENTAL SERVICES Due to the discussions that occurred between the Wold Team and the City's Facility Sub - Committee, we propose the following services be considered as additions to Wold's Scope of Service: Pool Systems Evaluation by US Aquatics: $4,400 Proposed Additional Fee • Assess and evaluate all pool operating systems including filtration, recirculation and disinfection systems. • Recommend operating standards and equipment for maximum efficiencies including green technology. • Assist team with the assessment evaluation and recommendation for natatorium roof and wall envelope including intersection of roof to wall and breaches in vapor barrier. • The same assistance relative to air handling, reduction in off gassing and oxidation. • Address issues with amount of glass and glazing on southern exposure. • Include associated budget estimate with each recommendation. 2. Pool Corrosion Investigation by BKBM: $9,350 Proposed Additional Fee • Perform visual inspection of structural steel (includes joists, deck, beams, and columns in pool and corridor adjacent to pool) Estimated at $4,600. • Perform visual inspection of miscellaneous metals (includes slide mezzanine, platforms, rails, and other misc. metals). Estimated at $1,600. • Perform visual inspection of masonry rebar after sections of wall have been open to expose steel (excludes the cost of removing and replacing blocks) Estimated at $350. • Report of finding with recommendations of repair including pictures of finding. Estimated at $900. • Testing of steel by AET as required (required only if visual inspections ca not determine level of corrosion) Estimated at $1,900. 3. Thermal Imaging & Ext. Envelope Inspection by Encompass: $11,250 Proposed Additional Fee • Thermal imaging of the fagade can be performed to identify thermal anomalies indicating air /thermal barrier deficiencies. This survey will assist in identifying areas of significant heat loss, and any correlation to potential deficiencies. Depending on the actual configuration of the copper panel facade, thermal imaging may not provide useful information in areas of copper panel. Minnesota Illinois Michigan Colorado designers and researchers for public environments Letter to Kitty Baltos Page Three Invasive openings could be made in the fagade to provide valuable information regarding how the fagade is constructed, the likely extent/severity of that damage has occurred in some areas, and appropriate methods to repair the facade. Locations would be focused on areas with obvious problems, Letter to Kitty Baltos such as the copper panels that are bowing out, and the metal panels and soffit areas where icicles develop in winter. At a minimum, invasive opening should be made in copper, masonry, and stucco. Openings would be made in locations acceptable to the owner. Invasive openings would be repaired by Encompass in a temporary, but weatherproof, manner. Access exterior fagade of building via 80 -foot telescoping high -lift. A majority of the fagade can be accessed and examined to identify deficiencies and deterioration requiring repair. The conditions of the following components can be inspected: of the flashings, windows, doors, curtainwalls, masonry, terminations around windows and other penetrations, expansion and control joints, caulking, high wall to low roof intersections, wall /roof terminations, roof termination conditions and all associated work to these systems. Interior Inspections: The condition of the exterior walls will be inspected from the interior; particularly the condition of the interior air /thermal barrier. Access to the walls will be via ladder, where possible. We anticipate cutting 2 or 3 holes in interior finishes to examine details relating to the air /thermal barrier. 4. Interior Air Temperature, Humidity & Pressure Monitoring by Encompass: $1,000 Proposed Additional Fee • Monitor building air pressure, humidity and temperature levels. A HOBO monitoring station consisting of a temperature monitor, humidity monitor, and barometric monitor, would be placed at both the interior and exterior. Data from these stations would be transmitted wirelessly during a monitoring period of approximately 3 to 6 weeks. • Data and graphs of the interior humidity, interior temperature, and exterior and interior air pressure will be provided. We look forward to commencing work on this important project for the City of Monticello. Please let me know if I can provide additional information. Sincerely, WOLD ARCHITECTS AND ENGINEERS Ql�j A �) 111114-^.— Joel L. Dunning / /AIA, LEED -AP Partner cc: John McNamara, Wold Jon Hartman, Wold Matt Mooney, Wald SS /Promo /C (_Monticello /arpl1 �— Alnnssota Illinois Michigan Colorado designers and researchers for public environments . Decontamination Services Fast Turnaround • No Capital Outlay - Residual Antimicrobial Treatment - Emergency or Scheduled Comprehensive Decontamination Service A growing range of environments require higher levels of microbial cleanliness as we fight against emerging 11 superbugs" and implement a "zero tolerance" policy towards infections. Complete area decontamination is no longer confined to hospitals, but is needed in areas as diverse as sports facilities, dialysis clinics, veterinary labs, nursing homes and universities. Minntech Corporation, a leader in medical device disinfection and sterilization, provides a comprehensive service offering that is tailored to provide the appropriate level and type of decontamination to all of these environments and more. The Minntech Decontamination Service is powered by a proprietary dry fog technology, which enables facilities to be treated safely, quickly, appropriately, and most important, comprehensively. By providing decontamination as a service, Minntech Corporation allows your organization to take advantage of the latest tools with NO CAPITAL OUTLAY. This preservation of capital allows your organization to respond immediately or as needed with a powerful new infection prevention tool. Areas of Application Odor Reduction I Sports Facilities • Locker Rooms • Veterinary Labs Fungus and Mold Control I Sick Buildings • Commercial and Residential Real Estate Bio - Decontamination I Operating Rooms • Hospital Outbreaks - Bio Safety Labs • Clean Rooms VMINE1�iE+�� 's A Centel Medical Company 0111, AW i W W 4 i y F C` I I r Minntech Corporation • 14605 28th Avenue North • Minneapolis MN 55447 Tel +1- 763 -553 -3300 • Fax: +1 -763- 553 -3387 For more information or to set up a service call, contact Minntech at www.infectionprevention .minntech.com or call 800- 328 -3340 ©21P Ninm,ch ^,omor8,inn All ri t, rlllrvId PIN Y019 -I37 /a Area Decontamination — Process Removal of Soil and Grime from Surfaces Environmentally Friendly (Green) EPA Registered Disinfectant Non - Toxic, EPA Registered Bacteriostatic Agent Rapid Removal of Chemicals Disinfectant Exposure Indicators Biological indicators Q Minntech Dry Fog Technology 1. Room must be cleaned and disinfected before decontamination service The Decontamination Service will not prevent the airborne or human -to -human contact transmission of micro - organisms or contagious diseases Unlike many spraying or wet fogging technologies, the Minntech Decontamination Service uses a dry fog to decontaminate areas. Minntech dry fog technology produces disinfectant fog particles that are very fine, which allow them to penetrate all areas without wetting of surfaces. The integrated vapor neutralization and destruction allows for faster room turnover and immediate re -entry of personnel. Minntech Dry Fog and Droplet Sizes lopm 100Nm l000pm 1 1 300Nm 1 j 1 Semi - Ultra -Fine 1 Fine (Semi -i Coarse 1 Coarse Atomization 1. Atomization I Fine I Atomization Atomization 1 1 j 1 1 1 1 1 Dry Fog j Fine Mist (under 10Nm) 1 (10pm-100pm) 1 Fine 1 1 1 Drizzle 1 (100um- 300pm) Light Rain (0.3mm- 1.0mm) 4WA Centel Medical Company Thunderstorm (Over 1.0mm) For more information or to set up a service call, contact Minntech at www. infectionprevention . min ntech.corn or call 800- 328 -3340 MINWEI •_ A Coate[ Medical Company FINAL REPORT: DECONTAMINATION SERVICE CUSTOMER: Monticello Community Center CONTACT: Kitty Baltos, Brian Weldon ADDRESS: 505 Walnut Street, Monticello MN 55362 ROOM: Family Dressing Room PHONE: (763) 295 -2954 FAX: EMAIL: DATE OF 3/24111 SERVICE: Service Description: A complimentary service was conducted at the beginning of the day on the FAMILY DRESSING ROOM at the Monticello Communitv Center. The service consisted of a full area decontamination and antimicrobial coating Pre and Post samples were taken to determine baseline levels as well as decontamination effectiveness. The service took place while the center was open with clients walking past the treated room. Services Performed: 1. Cleaning 2. Disinfectant Decontamination 3. Antimicrobial Coating 4. Pre - Sampling 5. Post - Sampling 6. Antimicrobial Carpet Cleaning 7. Other Sampling of Daycare, Climbing area, workout area 8. Other Results: ❑ Yes I]No I] Yes ❑ No ❑x Yes ❑ No O Yes ❑ No I] Yes ❑ No ❑ Yes El No ❑x Yes ❑ No ❑ Yes ❑ No Chemical Indicators: We placed chemical indicators throughout the areas we treated to gauge whether disinfecting chemistry reached the different areas of the room. All chemical indicators were positive. This meant we were able to get the disinfectant fog throughout the room. Biological Indicators: We saw excellent results in terms of biological reduction in the Family Dressing Room. We measured biological reduction by plate sampling — a direct method to ascertain biological load on surfaces. We performed plate sampling both before the treatment started after we Nlinntech Corporation, 1e605 28th Avenue North, MinneapoVis, MN 55447 -4822 763 553 3300. fax 763.553.3387 www minntech corn MINWECH' A Centel Medical Company decontaminated but prior to putting down antimicrobial coating. We also collected samples in three other areas — Daycare, Play Area, and Workout Area — to obtain baseline measurements. Family Dressing Room: As can be seen in Figure 1, 9 out of the 22 (41 %) locations sampled before decontamination began were considered contaminated ( >200 Colony Forming Units or CFU). Another 3 locations had counts over 100 CFU. This amount of contamination is consistent with manual cleaning practices where approximately 50% of the surfaces may continue to be contaminated despite regular cleaning. While we did not sample for specific organisms, we were able to identify the following types of organisms: fungus /mold and dermal bacteria. Our post service sampling saw extremely uniform reduction of all areas with counts at all sampling locations below 20 CFU, which accounted to a 99% reduction in a majority of the areas. Figure 1: Famil y Dressing Room — Plate Sampling 1 Floor 344 5 2 Bench 356 9 3 Garbage TNTC 6 4 Door 20 0 5 Floor 256 0 6 Drain - 304 0 7 Drain 57 0 Bwall 88 1 0 95hower chair 78 4 10 Bench 292 12 11 Locker TNTC 0 12 Fountain 76 4 13 Floor 51 4 14 Bin 178 4 15 Change table TNTC 0 16 Floor 20 0 17 Locker 86 1 0 18 Floor TNTC 4 19 Dispenser 104 0 20 Locker 142 0 21 Shower 26 0 22 Wall 4 1 TNTC = Too Numerous To Count Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763.553.3300. fax 763.553.3387, www minntech.com MINNTEI •� A Conal Medical Company We also were able to see sporicidal activity as measured by 4 of 9 spore strips reading negative. 4360 CU. FT C E • • Daycare: 2 of the 8 areas we sampled were contaminated. We took samples before the daycare opened so the results may be a fair reflection on the cleaning from the previous night. Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763 553..3300, fax 763 553 3387, wvvw minntech corn KEY -. --- -- • Contact Plates ■ Spore Stops RHrremp Sensors Daycare: 2 of the 8 areas we sampled were contaminated. We took samples before the daycare opened so the results may be a fair reflection on the cleaning from the previous night. Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763 553..3300, fax 763 553 3387, wvvw minntech corn MINdNTECK A Cont.1 Mel Company Fiqure 2: Daycare 1 Floor 36 2 Trash Lid 111 3 7 Metal post TNTC 4 Round chair 48 5 Counter 49 6 Play sit thing 128 7 Floor 11 8 Elmochair 292 Metal Post Round Chair Room 2 Play Room: Because of the difficulty of cleaning all of the unique areas of the playroom, it would be expected to have higher contamination counts than the daycare. In 3 of the 10 places sampled, we measured values that would be considered contaminated. Another 4 places had values between 100 and 200 CFU and may be considered lightly soiled. Fiaure 3: Plav Area Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763 553.3300, fax 763 553 3387, www.minntech. corn Plexiglass 58 1 2 End of slide TNTC 3 Foot notch 68 4 Pad before play area 380 5 Velcro tube 152 6 Starwindow 168 7 111ope I TNTC 8 House 128 9 ITable 56 10 ICar 160 Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763 553.3300, fax 763 553 3387, www.minntech. corn MINNTS A Castel Medical Company Plexiglass End of Slide Room 3 Workout Room: Unlike the other areas, which had not been opened yet, the workout area was in use as we "discretely" sampled. We did speak with one of the center's associates who told us that he had just cleaned all of the equipment. Despite this, we still recorded 3 out of the 10 areas contaminated with another 2 samples showing light soiling. Figure 4: Workout Room 1 Bench 256 2 Barbel 100 3 Foot rest 38 4 Connectors 132 5 Round weights 40 6 Metal bar 232 7 Machine hands 33 8 Machine foot TNTC 9 Bench 86 10 Treatmill foot 88 Conclusion: As with most areas that are cleaned manually, our samples showed a 25 to 50% of the surfaces to still be considered contaminated. In the one area where we performed decontamination, we were able to significantly reduce and bring under control the contamination. In this area, we were also able to apply an antimicrobial coating, which should assist in controlling recontamination, provided appropriate cleaning protocols. Minntech Corporation. 74605 28th Avenue North, Minneapolis, MN 55447 -4822 763.553.3300.. fax 763 553 3387 . www.minntech. corn MINNTECH` •_ A Centel Medical Company RECOMMENDATIONS Based on our results as well as observations of the facility, we have the following recommendations: (1)Monitoring: Over the next 2 to 3 months, we would recommend monitoring the areas we treated to obtain an understanding of how well the coating is performing as well as how well the facility is being cleaned. As can be seen in the PRE - TREATMENT testing, nearly half (27/60) of the areas we tested had results that were TOO NUMEROUS TO COUNT (TNTC). We would expect that should appropriate cleaning be continued that the number of areas with a TNTC should decrease. (2)Cleaning of Environment: While we did not look at the cleaning protocol, our results would seem to indicate that the current regimen may be inadequate. We would be more than happy to review this protocol and perform a basic "gap" analysis. (3)Retreatment: Generally, we recommend retreatment every 2 to 3 months. This retreatment would include the total area decontamination as well as antimicrobial coating. Since we were not able to do a full decontamination of the training area, I would recommend we do that first. The other areas we can base retreatment on monitoring we can conduct every two to three weeks as suggested in recommendation one. (4)Treatment of Other Areas: Based on the sampling of the other areas, we would recommend an initial treatment with monitoring to establish the frequency of treatment. Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822 763 553.3300, fax 763 553.3387, www.minntech.com