BCOL Advisory Council Agenda Packet 11-06-2015BCOL ADVISORY COUNCIL AGENDA: March 6, 2015
BERTRAM CHAIN OF LAKES REGIONAL PARK
�h ADVISORY COUNCIL MEETING AGENDA
C H A I N O F FRIDAY, NOVEMBER 6, 2015
C H A N
LAKES 8:00 A.M.
REGIONAL PARK BRIDGE ROOM, MONTICELLO COMMUNITY CENTER
1. Call to Order
2. Consideration of Approving Minutes From August 7, 2015
3. Consideration of adding to and approving the agenda
4. Athletic Complex— Master Planning Update (Angela)
5. Bertram Programs Update (Marc /Kitty)
a. September 101,2016— Blazin' Thru Bertram/ Phillip LaVallee Memorial Run
b. Bertram Triathlon — Discussion
6. Grant Applications Update (Marc)
a. Acquisition — Costs and Parcel
b. Development — Items Being Considered
7. Discussion of Park Boundary Expansions Ownership /Partnerships
8. Status of 2015 Work Plan (Marc)
9. Friends of Bertram Update (Jim and Martyn)
10. Discussion of Added Items
11. Schedule Next Meeting — December 4, 2015
12. Adjourn
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, August 7, 2015, 8:00 a.m.
Bridge Room, Monticello Community Center
Advisory Council Members Present: Martyn Dibben, Jim Hayes, Kim Hewson - Garber, Tom
Jahnke, Jim Lindberg, Larry Nolan, Wes Olson, Scott Peterson, Glen Posusta, Brian Stumpf
Members Absent: Mark Daleiden, Pat Sawatzke, Sandra Theros
Staff Present: Beth Green, Brad Harrington, Stacy Marquardt, Marc Mattice, Tom Pawelk,
Angela Schumann
Others Present: Tim Hennagir, Michelle Hertwig, Summer Hertwig, Nancy McCaffrey, Brian
Stoll
1. Call to Order.
Martyn Dibben called the meeting to order at 8:05 a.m. and declared a quorum present.
2. Consideration of approving minutes from June 5, 2015 meeting.
WES OLSON MOVED TO APPROVE THE MINUTES FROM THE JUNE 5, 2015 REGULAR
MEETING. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED
UNANIMOUSLY, 10 -0.
3. Consideration of adding to and approving the agenda.
TOM JAHNKE MOVED TO APPROVE THE AGENDA MODIFYING THE SEQUENCE.
MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED UNANIMOUSLY, 10 -0.
4. Work scheduled for amphitheater upgrade /repairs.
Marc Mattice said that an Eagle Scout will be working on the amphitheater improvements and
noted that there is money budgeted for materials and the scout will start in work in September.
Work will include power washing, replacing boards as needed, securing boards, redoing the
treadways and doing some landscaping around the edges. Mattice noted that volunteers from the
Friends of Bertram are welcome to help on the weekends in September.
5. 2016 rental facilities, available dates and fee schedule.
Marc Mattice said that they will have the amphitheater available for rent in 2016. The Wright
County Parks Commission will add that to the fee schedule and the reservation page. Mattice noted
that if someone has booked a reception at the Monticello Community Center, they can go online to
book their wedding ceremony at the park for a "package deal" so to speak. Reservations open the
first Monday in January. Mattice said that he is meeting with the YMCA to determine the
availability of some of their new facilities for rentals next season. At this time, they have agreed
to the arts & crafts pavilion and the nature pavilion for weekend reservations to the public. Wright
BCOL Regional Park Advisory Council Meeting Minutes: June 5, 2015
County staff will coordinate the rentals including setup /cleanup. Mattice proposes that the Wright
County Parks retain the rental fees since it is Wright County staffing and this will help to offset the
maintenance costs. The rates will be consistent with current Wright County rental rates of
$75 /amphitheater and $50 /shelter. The County Board will adopt the official fee schedule in
September.
TOM JAHNKE MOVED TO AUTHORIZE THE RENTAL FEES BE GIVEN ENTIRELY TO
WRIGHT COUNTY TO OFFSET THE WRIGHT COUNTY PARKS STAFF MAINTENANCE
COSTS. MOTION SECONDED BY SCOTT PETERSON. MOTION CARRIED
UNANIMOUSLY, 10 -0.
6. Phase 2 natural themed playground update.
Michelle Hertwig said that the Rotary is interested in helping with Phase 2 of the playground and
she would personally like to keep working with the group. A small tot area for ages 2 -5 has been
identified as a need for the playground. Hertwig said she will continue to be the contact for the
Rotary and she would like to meet with the Friends and the County to see where everything is at so
that they can begin the next grant application process. Jim Lindberg said they have also identified
a need for trees along the south side of the new playground for shade and that could be part of Phase
2. Marc Mattice will work on quotes for a small tot area and communicate with the group for the
next phase of the playground.
7. Parcel 12 — Consider and review management options for 2016.
Marc Mattice indicated that latest acquisition includes Parcel 12 and discussed options for
management of the area in 2016. This is the area including the horse barn and pasture at the
southwest corner of the park along 90th Street & Briarwood Avenue (a 40 -acre parcel). Mattice
said that this is the last year for horses in the horse camp and without the horses in the pasture the
concern is that the area will become severely overgrown with weeds. T. Looking at that we can't
just pull the horses off and think it's going to be good and it will be one big mess. Options to
consider for maintaining the area include:
A. Grazing Pasture: Working with a farmer to rent the area for grazing cattle, sheep or goats.
Concerns are that the grazing will cause the same issues down the road with weeds and
compaction.
B. Contract Farming: Working with a local farmer to till it up and manage the area for a
future restoration project. Mattice noted that there are conservation partnership grants
available for restoration projects; however, with the grant application and award process,
it would put the restoration out to 2018. In the meantime, working with a farmer may be
the best solution. Tom Pawelk said his recommendation would be to talk to Mark Holker
and he worked on the east side of the project and he could row crop it.
C. Horse Pasture: Ask the YMCA if they would consider keeping their horses there for a
rental fee but not using other areas of the park. Mattice said that the rental fee would only
cover the taxes as this option would be a higher tax rate.
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BCOL Regional Park Advisory Council Meeting Minutes: June 5, 2015
Larry Nolan inquired about the long term goal for the property. Mattice said that the Natural
Resource Plan is to restore that area to Oak Savannah and other than that, nothing else has been
decided for that area of the park.
Tom Jahnke suggested treating the pasture with a broadleaf herbicide to keep it in grassland and
then convert to forests after a grant is received. Mattice noted that the land is too heavily
compacted at this time and needs to be worked up before any restoration planting can occur.
TOM JAHNKE MOVED TO RECOMMEND PURSUING A CONTRACT WITH A LOCAL
FARMER TO OFFER THE LAND TO THEM WITH AN AGREEMENT FOR THE FARMER
TO DO THE SITE PREPARATION SIMILAR TO THE AGREEMENT AT NYE PARK WITH
CHEMICAL RESTRICTIONS. MOTION SECONDED BY JIM LINDBERG. MOTION
CARRIED UNANIMOUSLY, 10 -0.
8. Athletic Complex — Stakeholder interview between Advisory Council, Monticello
Parks Commission and the consulting engineer, WSB & Associates.
Angela Schumann noted that this is the Advisory Council and Parks Commission's initial
opportunity to provide input and guidance on the development of the Athletic Complex Master Plan
at Bertram. Schumann introduced Jason Amberg and Breanne Rothstein from WSB & Associates,
the consulting engineer. Amberg explained that they are in the very initial stages of the planning
process and they are looking for the Advisory Council's perspective. They are gathering all the
information they can for the first part of the planning process by asking the various groups for input
and brainstorming on three main topics:
Name your favorite things about Monticello Parks.
Name your least favorite things about Monticello Parks.
Name things you would like to see added to Monticello Parks.
The Advisory Council was asked to put every idea on a post -it note to be added to each of the three
categories listed. Rothstein explained that after they gather all of the information they will host a
public open house on September 17th at the MCC to ask the public for community visioning and
will incorporate those ideas into the plan as well. Schuman said that she will email out the detailed
project schedule that was included in the RFP.
9. Status report on YMCA Day Camp facility construction.
Marc Mattice distributed photos of the progress of the new YMCA Day Camp facilities. Mattice
said according to the operating agreement the facilities will be open to the public outside the camp
hours and the YMCA will be charging admission. The new facilities are expected to be completed
by September with opening of the new Camp Manitou for the 2016 season.
10. Bertram programming and event updates.
Angela Schumann shared the programming updates and noted the Blazin' Thru Bertram Phillip
LaVallee Memorial Run is planned the Saturday of Labor Day Weekend, September 5th. Race day
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BCOL Regional Park Advisory Council Meeting Minutes: June 5, 2015
registration begins at 7:30 with the run starting at 9:00 a.m. Volunteers are requested for the event.
A schedule will be sent out schedule to the Advisory Council for volunteering.
Marc Mattice said the mountain bike trails are very popular and the trails at Bertram have been
ranked the #2 trails in the St. Cloud area and #55 in the state.
11. Friends of Bertram update.
Jim Lindberg said that the Friends were at the Walk & Roll in June and that event was well
attended. The combined efforts between the Rotary, the Friends, Wright County and Monticello
Parks to complete the playground worked very well they have received good feedback about the
natural theme playground. Lindberg said the Friends will be happy to help with the amphitheater
improvements in the fall.
12. Joint Powers Update.
Angela Schumann said that the BCOLAC agreed to the draft joint powers agreement at a previous
meeting. However, at the county level there are some concerns about how the insurances would
work together if there was an issue at the park. The direction appears to be to keep the structure of
the agreement as is now with some fine tuning that will more clearly delineate the responsibility
form an insurance perspective of the two organizations. The County will be primarily responsible
for the larger passive area of the park and the City will be responsible for the active athletic area of
the park. The goal is for the County attorney and the two insurance trusts to work through the final
language and come to an agreement at which time the JPA will come back to the Advisory Council
for final review before goes onto the City Council and the County Board for approval. Marc
Mattice said they should have the agreement for review to the Advisory Council at the October
meeting.
13. 2015 work plan update.
Marc Mattice discussed the work plan progress thus far including:
• Directional Signs: The directional signs to the park have been installed along the road right
of ways.
• Single Track Trails: Contractor work was completed and continuing to work with MORC
on weekly trail building and maintenance.
• Rotary Playground: The first phase of the natural playground is complete and will be
working with the Rotary and the Friends on the second phase for next year.
• Amphitheater Improvements: The Eagle Scout will be working on the improvements in
September.
• Beach Trail: The walking trail from the new parking area to the beach has been completed
to allow users easier access with strollers, wagons, etc.
• Park Road Extension: The turnaround at the beach has been completed and the Highway
Department will need to come back this fall to complete the road with cub cutting, filling,
grading and Class 5 after the YMCA construction is complete. Weather permitting the goal
is to complete the end of October/November.
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BCOL Regional Park Advisory Council Meeting Minutes: June 5, 2015
• Landscaping Long Lake Fishing Pier: The landscaping improvements around the fishing
pier at Long Lake will be pushed out to next year.
• Landscaping Picnic Area: The picnic area has been completed around the playground but
will push out the improvements on the east side of the beach to next year.
14. Maintenance of trails and park access.
Marc Mattice said that crews have been working on the hiking trail system and maintenance. They
are keeping the trails a little wider at this time as they continue to extend the trails. Mattice said
there were some issues earlier in the spring with the treatment of buckthorn along the trail with
herbicide and those practices have since been evaluated and remedied and it is a matter of educating
the maintenance crews. The ski trails will be wider in the winter to allow for the grooming
equipment to get through. In general Mattice noted the walking trails will be 6 -8' wide and the ski
trails will be 12 -14' wide. It's also important that the trails allow access for emergency vehicles
and the county maintenance equipment such as the ranger
15. Discussion of added items.
None.
16. Schedule next meeting October 2, 2015, and take action to cancel September
meeting.
Marc Mattice proposed canceling the September meeting as it falls on the Friday before Labor
Day weekend. Angela Schumann suggested to keep the meeting date but rather for members that
are available to meet on site to tour the improvements to the park and the new YMCA camp.
Consensus is to send out a notice of an informal meeting with no action items for any members
interested in touring the park on Friday, September 4, 2015, at 8 a.m.
17. Adiourn.
TOM JAHNKE MOVED TO ADJOURN THE MEETING AT 10:07 A.M. MOTION
SECONDED BY GLEN POSUSTA. MOTION CARRIED UNANIMOUSLY, 10 -0.
Recorder: 6�3eth &rem
Administrative Assistant
Approval Date:
Attest:
Martyn Dibben, BCOLAC Chairman
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