BCOL Advisory Council Agenda Packet 04-01-2016BCOL ADVISORY COUNCIL AGENDA: January 8, 2016
BERTRAM CHAIN OF LAKES REGIONAL PARK
-lam ADVISORY COUNCIL MEETING AGENDA
C H A I N O F
AM
C FRIDAY, APRIL 1, 2016
H A N
LAKES 8:00 A.M.
REGIONAL PARK MONTICELLO PUBLIC WORKS BUILDING
909 Golf Course Road, Monticello, MN 55362
1. Call to Order
2. Welcome New Member and Introductions
3. Consideration of Approving Minutes From March 4, 2016
4. Consideration of adding to and approving the agenda
5. Discuss Additional Park Property Purchase Offer /Recommendation — (Marc /Pat)
6. Athletic Field Complex Updates— (Angela)
7. Summer Program Offerings— (Brad /Kitty)
8. Friends of Bertram Update — (Jim /Martyn)
9. Discussion of Added Items
10. Schedule Next Meeting — May 6, 2016 (Marc may not be In attendance, as he may be attending
the Wright County Board of Adjustment on this date and time)
11. Adjourn
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, March 4,2016,8:00 a.m.
Monticello Public Works Facility
Members Present: Martyn Dibben, Mark Daleiden, Jim Hayes, Tom Jahnke, Jim Lindberg,
Larry Nolan, Wes Olson, Jessica Pedersen, Scott Peterson, Glen Posusta,
Pat Sawatzke, Brian Stumpf, Sandra Theros
Staff Present: Kitty Baltos, Beth Green, Stacy Marquardt, Marc Mattice, Jeff O'Neill,
Tom Pawelk
1. Call to Order.
Chair Martyn Dibben called the meeting to order at 8:00 a.m. and declared a quorum present.
2. Welcome New Member and Introductions.
Jessica Pedersen was welcomed as the new BCOLAC member filling the vacant seat left by Kim
Hewson- Garber. Pedersen's term will run through December 2017.
3. Consideration of approving minutes from February 5, 2016 meeting.
MARK DALEIDEN MOVED TO APPROVE THE MINUTES FROM THE FEBRUARY 5,
2016 REGULAR MEETING. MOTION SECONDED BY JIM HAYES. MOTION CARRIED
UNANIMOUSLY, 13 -0.
4. Consideration of adding to and approving the agenda.
A. Spring Tree Planting.
B. Triathlon Challenge.
MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEMS.
MOTION SECONDED BY JIM HAYES. MOTION CARRIED UNANIMOUSLY, 13 -0.
5. Park Use /Natural Resource Subcommittee Update.
A. Selection of Firm for Phase 1 Design and Development: Mattice said that the
subcommittee met to review the five proposals for the design and development firm. After
ranking the proposals, the SGA Group was selected to begin the Phase 1 schematic and
design development. The County Board approved the selection and entered into a contract
with SGA Group.
BCOL Regional Park Advisory Council Meeting Minutes: March 4, 2016
6. Phase 1 Design and Development Update and Discussion.
A. Phase 1 Budget Review: Mattice distributed and reviewed the Phase 1 development budget
break down. The total budget including grant funding is just over $1.1Million.
B. Wright County Planning and Zoning Concerns and Permits: Mattice explained the impacts
from the CUP from the YMCA. Therefore, a land alteration permit will need to be
submitted to complete the access road.
C. Access Road, Parking Area, and Turnaround: Mattice reviewed the existing road and
explained where the new access road will come in, showing three different layout options.
The turnaround has been moved approximately 300' from the beach area in all options and
is designed with enough area for a bus or RV to turn around. Mattice noted that the road
construction plan is for aggregate at this time.
MARK DALEIDEN MOVED TO RECOMMEND DESIGN OPTION #2 FOR
THE ACCESS ROAD WITH THE "T" NEAR THE CAMPGROUND AND
YMCA. MOTION SECONDED BY TOM JAHNKE. MOTION CARRIED
UNANIMOUSLY 12 -0.
D. Condition Report on Current Chalet — Review and Action: Mattice distributed and
reviewed the Condition Assessment Report on the Chalet Building from Busch Architects
prepared March 1, 2016. The recommendation of the architect is to demolish the existing
chalet and construct a new 1 story, 1200 sq. ft. chalet on a new concrete slab on grade.
Mattice asked if the BCOLAC accepts their recommendation to demo the old chalet.
Mark Daleiden recommended keeping the existing foundation and building the new chalet
on that existing structure. The report states that the foundation is sound so Daleiden said
it would be good to keep a basement for utilities, storage and a handicap accessible
bathroom.
Further discussions included the option to salvage some of the existing materials and wood
from the demolition to give to woodworking artists.
WES OLSON MOVED TO NOT REPAIR THE EXISTING STRUCTURE. MOTION
SECONDED BY MARK DALEIDEN. MOTION CARRIED UNANIMOUSLY, 12 -0.
It is unclear at this time if the foundation is able to be saved. Therefore, Mattice said he
can ask the architect to design two schematics with one building upon the existing
foundation and another building on a new slab on grade.
a. Upon Recommendation, Selection of Architect Firm: Mattice reviewed the
proposals from various architectural firms. Most of the costs were pretty significant
and Mattice said his recommendation would be to go with a firm to design build
with mechanical, electrical and plumbing being put in per code with some outside
assistance.
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BCOL Regional Park Advisory Council Meeting Minutes: March 4, 2016
Mattice reviewed a proposed rough sketch of new chalet which could become a
four season rental facility.
MARK DALEIDEN MOVED TO APPROVE THE ARCHITECTURAL
PROPOSAL FROM LARSON & ASSOCIATES FOR THE DESIGN BUILD
OPTION ONLY IN THE AMOUNT OF $8,500. MOTION SECONDED BY
PAT SAWATZKE. MOTION CARRIED 10 -2; ABSTAINED: TOM JAHNKE,
JIM LINDBERG.
E. Review Schematic Septic Design for Chalet and Beach House: Mattice reviewed the well
and septic design. Mattice reviewed another alternative about putting a force main in
from the septic up at the chalet which would be an 880' run, directional bore plus lift station
and piping. Overall, it would be less expensive to put a septic down by the lake initially
and the maintenance costs would be lower. The consensus from the BCOLAC is to put in
a septic by lake for the beach house /changing rooms.
F. Possible Building Locations for Beach House and Picnic Shelter: Mattice reviewed the
map for the beach house and picnic shelter and noted that according to Planning & Zoning
there needs to be a 200' setback from the lake. The plan shows for the beach
house /changing rooms to be put in behind the 200' setback line; however, the most logical
placement for the picnic shelter is within the 200' setback. Mattice explained that if the
shelter is placed behind the setback, the land slopes down too significantly into a low marsh
area. To make it a suitable area for a building, a land alteration permit would need to be
applied for to fill in the low area and then a significant retaining wall would be needed to
separate the building from the marsh. That would then create a potential safety issue with
a drop off from the wall. Due to the slope of the land outside of the setback, the discussion
leaned toward applying for a variance from Wright County to allow placement of the picnic
shelter within the setback area at the lake.
MARK DALEIDEN MOVED TO HAVE THE ARCHITECT WORK WITH WRIGHT
COUNTY PARKS TO COME UP WITH SUITABLE DESIGN ALTERNATIVES AND,
FURTHER, TO WORK WITH PLANNING AND ZONING AND COME BACK TO THE
ADVISORY COUNCIL WITH THOSE OPTIONS. MOTION WAS NOT SECONDED.
WES OLSON MOVED TO REQUEST A VARIANCE FROM WRIGHT COUNTY DUE TO
THE COMPLICATIONS OF FILLING IN THE LOW AREA WHICH WOULD THEN
REQUIRE A RETAINING WALL THAT COULD POSE A SAFETY RISK TO USERS OF
THE SHELTER. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED 10 -1;
OPPOSED: MARTYN DIBBEN.
BCOL Regional Park Advisory Council Meeting Minutes: March 4, 2016
7. Review and Discuss Additional Park Property — Willing Seller.
Marc Mattice said that he was approached by a property owner regarding a small 3 -acre piece of
land that he owns adjacent to the park, adjoining Bertram Lake. He asked if the City and County
would be interested in purchasing the property as additional parkland. Marc reviewed the map
indicating the triangle piece that adjoins the corner of Bertram Lake. The owner wasn't firmly set
on a price; he said to just see what the board thinks. Mattice said that he could get an appraisal of
the parcel to get a fair market value; the appraisal cost would be around $1,500. Discussed the
potential of the parcel being too difficult to find comparables for the appraisal so another option
would be to check with the County Assessor on a potential value of property. Mattice noted that
there is $11,000 in the dedicated Bertram Fund and the difference of the purchase price could
potentially be shared between the City and County. At previous meetings it was discussed about
reviewing potential parkland purchases on a case by case basis to consider joint ownership.
MARK DALEIDEN MOVED TO AUTHOROIZE AN APPRAISAL OF THE PROPERTY.
MOTION SECONDED BY PAT SAWATZKE. DALEIDEN WITHDREW HIS MOTION.
MARK DALEIDEN MOVED TO AUTHORIZE ADDITIONAL DISCUSSIONS WITH THE
LAND OWNER, INFORMING HIM THAT THERE MAY BE INTEREST IN THE
PROPERTY AND TO FIND OUT WHERE HE IS AT WITH A PRICE ON THE LAND.
PRIOR TO DISCUSSIONS WITH THE OWNER, MATTICE SHOULD SPEAK WITH THE
COUNTY ASSESSOR TO GET AN ESTIMATED VALUE ON THE PROPERTY. MOTION
SECONDED BY PAT SAWATZKE. MOTION CARRIED UNANIMOUSLY, 10 -0.
The consensus from the BCOLAC is to have a board member sit in with Marc Mattice on the
discussion with the property owner. Pat Sawatzke volunteered to participate.
8. Parcel 3 — Snowmobile Corridor Trail Discussion and Recommendation.
At the last meeting the BCLOCAC tabled the recommendation on the existing snowmobile trail
through the park pending additional information from Marc Mattice. Mattice reviewed a map
indicating the points where the snowmobile trail crosses the mountain bike trail causing potential
hazards. The trail runs through the northeast section of the park which is the land that is not yet
owned by the City /County but has been grant approved and will be acquired in July of 2016.
Mattice reviewed pictures of the fat tire trail that crosses the snowmobile trail. These are winter
mountain bike trails that are groomed by volunteers.
Discussed whether or not to allow snowmobilers to continue to use the existing trail and some
suggested including re- routing the trail. Mattice said with the creek running through that area, to
re -route on the perimeter of the park would include building a bridge over that creek. Mattice
noted that the snowmobile club has been a big supporter of the park. The current speed limit on
the trail is 50mph and discussions included lowering the speed limit on the trail through the park.
Jim Lindberg said that in his opinion the park is designated as a non - motorized park and that the
board should hold tight on that rule and not make exceptions regardless of this being an existing
trail.
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BCOL Regional Park Advisory Council Meeting Minutes: March 4, 2016
Tom Jahnke talked about how the Three Rivers Park District handled existing snowmobile trails
through their parks. He said the snowmobile clubs were asked to find routes outside the park and
if they were unable to do so because of safety reasons or other concerns, then provisions were
made to re -route the trails along the perimeter of the parks.
TOM JAHNKE RECOMMENDS WE ASK THE SNOWMOBILE CLUB TO FIND A ROUTE
OUTSIDE THE PARK AND IF THERE IS A SAFETY CONCERN THEN TO COME BACK
TO THE BCOLAC TO RUN THE TRAIL ON THE PERIMETER OF THE PARK AND ANY
EXPENSES TO RE -ROUTE AND BUILD A BRIDGE OVER THE CREEK WOULD BE
THEIR EXPENSE. MOTION WAS NOT SECONDED.
PAT SAWATZKE MOVED TO AUTHORIZE THE SNOWMOBILE CLUB USE OF THE
EXISTING TRAIL FOR THE WINTER OF 2016 -2017 WITH SLOWER SPEEDS POSTED
AT 35MPH, AND TO ASK THEM TO CONSIDER RE- ROUTING OUTSIDE THE
PERIMETER OF THE PARK AFTER ONE YEAR. MOTION SECONDED BY GLEN
POSUSTA.
TOM JAHNKE ADDED TO THE MOTION THAT IT IS THE COMMITTEE'S DESIRE
THAT THEY FIND AN ALTERNATIVE ROUTE PRIOR TO 2017 -2018 WINTER RIDING
SEASON. MOTION CARRIED 8 -2; OPPOSED: JIM LINDBERG, JIM HAYES.
9. Discussion of Added Items
A. Tree Planting: Brad Harrington said the tree planning will be held on April 301h, and noted
that they will need a number of volunteers to assist with planting the 6,000 seedlings.
B. Triathlon Challenge: Marc Mattice said that the County accepts the challenge from the
City for the triathlon. Jeff O'Neill said it will be totally for fun with the city employees
vs. county employees participating as well as council members, board members or
commission members. O'Neill reminded everyone that each person can just choose to
do a portion of the triathlon, such as just the run, just the swim, etc.
11. Schedule next meeting — April 1, 2016.
The next regular meeting is scheduled for April 1, 2016, at 8 am at the Public Works Facility due
to the Community Center not having conference rooms available that day.
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BCOL Regional Park Advisory Council Meeting Minutes: March 4, 2016
12. Adiourn.
TOM JAHNKE MOVED TO ADJOURN THE MEETING AT 10:12 A.M. MOTION
SECONDED BY SCOTT PETERSON. MOTION CARRIED UNANIMOUSLY, 8 -0.
Recorder: o`&-th cvrem
Administrative Assistant
Approval Date:
Attest:
Martyn Dibben, BCOLAC Chairman
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