BCOL Advisory Council Agenda Packet 05-06-2016BCOL ADVISORY COUNCIL AGENDA: May 6, 2016
BERTRAM CHAIN OF LAKES REGIONAL PARK
-lam ADVISORY COUNCIL MEETING AGENDA
C H A I N O F
AM
C FRIDAY, MAY 6, 2016
H A N
LAKES 8:00 A.M.
REGIONAL PARK BRIDGE ROOM, MONTICELLO COMMUNITY CENTER
1. Call to Order
2. Consideration of Approving Minutes From April 1, 2016
3. Consideration of adding to and approving the agenda
4. Review of Monticello Township Meeting Discussions /Actions/ Results (Scott, Angela, Tom, Brad)
5. Review of Schematic Concept Beach Use Area Development. Discussion /Modifications or
Approval (SGA Group)
6. Park Use /NR Sub - Committee Recommendation to Approve Access and Parking Construction Plans
on North Side of Bertram Lake. (Tom Jahnke).
7. Update on Electric Service Project Underground Main Lines and Secondary Services (Wes)
8. April 30th Tree Planting Summary ( Brad and Tom Jahnke)
9. 2016 Mountain Bike Trail Construction and Work Update (Brad)
10. Mountain Bike Trail Sculpture Funding Through State of MN. Arts Board
Discussion /Approval /Denial. (Brad)
11. Athletic Field Complex Updates — (Angela)
12. Friends of Bertram Update — (Jim /Martyn)
13. Discussion of Added Items
14. Schedule Next Meeting —June 3, 2016
15. Adjourn
113 : a 1
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, April 1, 2016,8:00 a.m.
Monticello Public Works Facility
Members Present: Mark Daleiden, Jim Hayes, Tom Jahnke, Jim Lindberg, Larry Nolan, Wes
Olson, Jessica Pedersen, Scott Peterson, Glen Posusta, Pat Sawatzke, Brian
Stumpf, Sandra Theros
Members Absent: Martyn Dibben
Staff Present: Kitty Baltos, Beth Green, Brad Harrington, Marc Mattice, Tom Pawelk,
Angela Schumann
Others Present: Tim Hennagir, Monticello Times
1. Call to Order.
Vice -Chair Wes Olson called the meeting to order at 8:00 a.m. and declared a quorum present.
2. Consideration of approving minutes from March 4, 2016 meeting.
Tim Hennagir from the Monticello Times asked to pull the minutes for discussion. Hennagir asked
about Item 6D for the timeline of the chalet demo and replacement. Marc Mattice said he has been
working with the architect to develop concepts to be reviewed. Once the concept is approved, bid
documents will be drafted, and the goal is to have bids received by July with construction this year.
MARK DALEIDEN MOVED TO APPROVE THE MINUTES FROM THE MARCH 4, 2016
REGULAR MEETING. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED
UNANIMOUSLY, 12 -0.
3. Consideration of adding to and approving the agenda.
a. Athletic Field Farming.
MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEM.
MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED UNANIMOUSLY, 12 -0.
4. Discuss additional park property purchase offer /recommendation.
At the last BCOLAC Meeting, a motion passed to authorize discussions between a land owner and
Marc Mattice and Pat Sawatzke regarding the property he's interested in selling that is adjacent to
the park, adjoining Bertram Lake. Mattice said that they met with the land owner and agreed on a
price of $18,000 for approximately a three -acre parcel. The recommendation is to develop a
purchase agreement for $18,000 and bring to city council and county board. Mattice said they
should have a survey completed but skip the appraisal process as there's no grant involved. County
will cover cost of survey, recording fees, closing costs, etc. with a potential closing date in July.
BCOL Regional Park Advisory Council Meeting Minutes: April 1, 2016
JIM HAYES MOVED TO APPROVE THE RECOMMENDATION TO ENTER INTO A
PURCHASE AGREEMENT FOR THE THREE -ACRE PARCEL ADJOINING BERTRAM
LAKE TO INCLUDE JOINT OWNERSHIP BETWEEN THE CITY AND COUNTY.
MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED UNANIMOUSLY, 12 -0.
5. Athletic field complex updates.
The City Council had a special meeting on Monday, March 28th, to review the latest athletic
complex plan. Angela Schuman distributed the concept plan to the advisory council for review.
She explained that they are moving forward on the process with the DNR for the conversion of the
parkland to preserve the opportunity to decommission the Xcel Fields should the need ever arise.
Pat Sawatzke asked about trail placement and phasing. Schumann explained that the grant requires
that the City provide at least open space for outdoor recreation within three years (by 2017), as
well as a gravel road, parking area, signage area and trail connection. The City Council has
budgeted for and approved for 2016, a bituminous trail from the parking area south along
Briarwood Avenue connecting into the regional park. The base development cost is $191,147 to
meet the grant requirements. Schumann explained that these will be interim improvements.
The larger phasing on the park is proposed Phase 1, developing the 26 -acre city owned farmland.
The new plan allows for the first phase of development to occur on the north side of the park along
the city's 26 -acre farm parcel to include four baseball fields and two soccer /lacrosse fields. This
first phase is estimated at $3,000,000. Schumann said that the phasing plans are tiered in terms of
cost levels. The City will need to budget over three years for Phase I improvements with the goal
of playable fields by 2020. This plan includes recommendations from the baseball association to
start kids on the two youth fields, then progress to the larger fields, and finally onto the 380'
baseball field. Schumann reviewed the concept plan and noted that the City cannot move forward
with the master plan until the conversion process is complete. The master plan will be brought
back for review once the conversion is complete.
MARK DALEIDEN MOVED TO ACCEPT THE CONCEPT ATHLETIC PLAN AS
PRESENTED AND MOVE FORWARD WITH THE MASTER PLANNING PROCESS ONCE
THE CONVERSION PROCESS IS COMPLETE. MOTION SECONDED BY SCOTT
PETERSON. MOTION CARRIED UNANIMOUSLY, 12 -0.
It should be noted that the BCOLAC was supportive of the latest revised concept plan,
recommending it continue to move forward in the master planning process. The group also did
not object to any of the phasing plans as described by Schumann.
6. Summer program offerings at Bertram.
The MCC will once again be offering programming at Bertram this summer including classes for
stand up paddle boarding, yoga paddle boarding, canoe and kayak excursions, kids fishing clinics
and the high ropes course. The triathlon will be held on July 23rd and the Blazin thru Bertram on
September 10th. Brad Harrington distributed a summer program brochure for Wright County
Parks, including Bertram programming.
2
BCOL Regional Park Advisory Council Meeting Minutes: April 1, 2016
Mattice said the mountain bike trails opened up this week. Staff is in the process of flagging the
construction area of the trail which will mostly be in the esker area where they are trying to get the
sustainable design complete and then will move to the west. Mattice said the contractor will be
out in mid -April to start work on the identified trail section, as well as to construct the accessible
trail to the nature playscape (Phase 2) of the Natural Playground. The work is being funded by an
$8,000 grant from MORC along with the County match of $8,000.
Harrington distributed a tree planting flyer. He said that they will be planting 6,000 seedlings as
part of a reforestation project at the north entrance. Harrington said that he needs 50 -100
volunteers. All volunteers should meet at the north parking lot at 9910 Briarwood Avenue at l Dam
on Saturday, April 30th. Planting will take place from 10am -lpm.
7. Friends of Bertram update.
Jim Lindberg said the Friends sill be meeting in two weeks and will plan to set a cleanup date
sometime in May. Mattice said he has areas in mind for the cleanup and will email out a map of
those locations.
8. Discussion of added items.
a. Athletic Field Farming: Tom Pawelk said that spoke with Mark Holker who has been
farming on the east side of the park. The City will be contracting with Holker to farm the
20 acres of land at the biosolids farmsite to plant in corn which will help as a windbreak to
protect the new turf field that will be put in as the interim improvements of the initial grant
requirements for greenspace. Pawelk noted that the area would turn into weeds without
farming so the planting will help with aesthetics as well.
9. Schedule Next Meeting.
The next regular BCOLAC Meeting is scheduled for May 6th at the Monticello Community
Center at Sam in the Bridge Room. Mattice said he may be unable to attend as he will be
attending the Wright County Board of Adjustment at that time.
10. Adiourn.
TOM JAHNKE MOVED TO ADJOURN THE MEETING AT 9:00 A.M. MOTION
SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY, 12 -0.
Recorder: 6�3eth &raw
Administrative Assistant
Approval Date:
Attest:
Martyn Dibben, BCOLAC Chairman
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Item #10 on BCOL agenda for Friday, sample pictures attached.
BELOW FROM ARTIST
Hello Marc,
My name is Sue Seeger, and I am a metal artist, mountain biker, and the former Trail Steward of Hillside Park in Elk River. Some years ago
I created a sculpture and installed it at Hillside at the request of the Trail Steward managing the park at that time. It turned out to be an
extremely popular feature of the park and soon riders from all over the metro were urging me to create something for their trail.
Mountain bike trails have a history of users wanting to add personal touches to them. It has always been part of mountain bike culture
as far as I know. Incorporating public art to the trails seems like a natural fit, and adds another dimension to the space, and another way
for users to connect with these trails. I feel this is an untapped venue perfect for public sculpture; so does the MN State Arts Board who
have awarded me a grant to create a pilot project that will hopefully encourage other landowners to consider adding public art to their
trails as well.
I only just discovered Bertram Chain Of Lakes Park & Mountain Bike Trail this year, and already it has become my favorite. I'd love it if I
could install a sculpture there to enhance user's experience of that park even more. I have secured the funds, and collected bike parts
from the mountain biking community for the last 2 years to be used in a sculpture to be installed by Dec 2016. I'd love for Bertram to be
the recipient of this sculpture, entirely free of charge. Once installed, it would become the property of the park. (This is a $10,00 val-
ue. That is the amount of the grant.)
My design idea is a life -sized white tailed deer, made of stainless steel and bike components. It would be secured to the ground by a con-
crete footing. I have noticed since beginning to frequent this trail, that many riders stop by the otter creek bridge to take a break. Per-
haps this scenic spot would be a good location, as I think many users will want to take selfies etc with the sculpture, so a spot where
there is room to pull off to the side and already known as a rest stop makes sense. It can be a great way to publicize the park if they tag
their photos on social media too. Of course the crew that maintains and builds the trail should have the final say on this. This location is
only a suggestion.
Work would begin on the sculpture in late July of this year, but I need to secure my public partner to fulfill the grant requirement
asap. All that would be required of the park is to host a public unveiling party of some kind, on site, once the sculpture is complet-
ed. This could occur at the parking area (or anywhere at the park), and it could be moved to its permanent location after the party for
easier logistics /planning.
You can see examples of my work here - -- http: / /sueseeger.blogspot.com/
I'm also very happy to answer any further questions so feel free to contact me.
Thanks -- Sue Seeger
BELOW FORM TRAIL STEWARD
Marc,
I'm personally very excited about this proposal, and am hoping it is approved by Wright County! I know Sue, and she does amazing
work. I think Sue's unique artwork would be a valuable asset to the trail and park. If you need me to write up something more formal or
anything to present to the park board in support of this, just let me know. Thanks!
EXTRA INFO FROM ARTIST
Hi Marc,
Just as a discussion point; until very recently one of my sculptures lived at another trail, where it was installed completely problem free
for about 6 years. (It is currently on hiatus back at my place while that trail's future is being determined.) During that time, no one van-
dalized it, and many people stopped to take pics with it. One rider even had his entire family trek out to the woods so they could have
their Christmas card photo taken with the sculpture! A local hiker created a "letter box" at the sculpture -- something used in something
called "geocaching" which is sort of like a hiking scavenger hunt for grown -ups i guess. Basically -- it wound up being a really cool addition
to the trail that people were quite fond of. :)
Thanks for being willing to consider this. Let me know how it goes.
-Sue
--
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