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FiberNet Advisory Board Minutes 02-10-2010FIBERNET MONTICELLO ADVISORY BOARD Wednesday, Febuary 10, 2010 6:00 p.m. Voting Members: Wayne Nehrenz, Jon Morphew, Clint Herbst, Glen Posusta Non- voting Members: Jeff O'Neill, Don Patten Guest: Vicki Leerhoff, Brett DeMarais 1. Call to Order Honorable Mayor Herbst called the meeting to order at 6:11 p.m. 2. Approval of Minutes Minutes for the January 5, 2010 meeting were reviewed. A motion was made by J Morphew and seconded by G Posusta to approve the minutes as corrected. Motion was carried. 3. Updates to Agenda Process of Construction After Frost Breaks - D Patten shared the plans for spring construction to begin immediately after frost breaks. The schedule includes 8 crews and will be completed by fall of 2010. 4. Introduction of Sales Account Manager - D Patten introduced Brett DeMarais and he addresses questions. Discussion was held to do a "Meet Your Neighbor' article in the Monticello Times. A monthly report to the Advisory Board will be presented by B DeMarias. All welcomed B DeMarais. 5. Marketing Update - Presented by D Patten in C Mayberry absence. • Truck Decals - D Patten shared the completed decal on a Transit. • Website Design - D Patten shared the new website. After reviewing, a motion was made by W Nehrenz, seconded by J Morphew to bring up the new website and do away with the old website as soon as possible. Motion passed. • Progress of Marketing Collaterals - D Patten shared progress is being made on these items. i. Video Line Up - ii. Service Availability - iii. Regulatory Information - • Advertising - D Patten presented a list of current FNM Advertising. Discussion was held as to the venue of each item. D Patten shared his comfort with the diversity of the mix. Filming of Additional Commercials - D Patten shared the current plan and that FNM is helping with the City's upcoming film. FNM will supply its own portion of video in addition to funding. Signage - Discussion was held as to the addition of the website and phone number to the current plan presented by D Patten. A motion was made to accept the current sign design with the addition of the FNM website and phone# by G Posusta, seconded by W Nehrenz. Motion passed. 6. Voice Roll Out Update — D Patten shared the current success of porting a TDS number to FNM. National Telco Television Consortium(NTTC) Update — Channel Line Up & Pricing - D Patten shared the National Cable Television Cooperative gave FNM a denial for membership with no explanation. FNM and Hiawatha Broadband Communications(HBC) have been exploring opportunities with the NTTC. The NTTC will provide a more robust channel lineup at affordable price points. Beta Roll Out Plan - Currently off air channels are available. The current plan is to release partial line up to beta test sites by March ls` and a full line up by March 31". Video On Demand(VOD) is expected to be launched by the end of March. 8. Telecommunication Revenue Bonds Report — The report was shared with Advisory Board and each is to review at leisure. 9. FiberNet Monticello, Reviewing 2010 Head Count— Tabled until the next meeting. 10. Kiosk Update — D Patten shared the current status of opening a kiosk in the Monticello Community Center(MCC) and presented a plan for a custom structure. It was suggested a used kiosk be researched. The plan for the kiosk is to open early next quarter. 11. Business Office Report — V Leerhoff presented the current Business Office activity numbers. They included; 227 phone calls and 34 walk -ins. 107 internet installations to residents have completed. We have received a total of 1,424 construction authorizations city wide. V Leerhoff also shared the past months service calls. Discussion was held as to the confusion of customers who have signed up for services on line and have not filled out an authorization form. D Patten and V Leerhoff took action item to see to it this matter is resolved. 12. FNM Expenditures — D Patten shared the current FiberNet Monticello expenditures. Discussion was held the current cell phone service offered by the City currently was not sufficient for some positions of FNM. A motion was made by W Nehrenz, seconded by G Posusta to authorize FNM to purchase its own cell phone service if this issue cannot be rectified. Motion passed. A motion was made by G Posusta, seconded by J Morphew, to recommend to the City of Monticello Council to approve payment of the presented expenditures as documented. Motion carried. 13. Adiournment A motion was made by W Nehrenz, seconded by G Posusta to adjourn the meeting, motion passed. Meeting adjourned at 8:26.