FiberNet Advisory Board Minutes 10-14-2014MINUTES
FIBERNET MONTICELLO ADVISORY BOARD MEETING
Tuesday, October 14th, 2014 — 6 p.m.
Boom Island Room, Monticello Community Center
Present: Clint Herbst, Jon Morphew, Glen Posusta, and Dennis Sullivan
Absent:
Others: Jeff O'Neill, Rachel Leonard, Lynne Dahl- Fleming
1. Call- to -Order
The meeting was called to order by Chair Clint Herbst at 6:00 p.m.
2. Additions to the Agenda
None
3. Approval of Minutes
Previous meeting's minutes unavailable for approval. Tabled to November meeting.
4. Board Member Interview
• Interview with candidate Jacob Kramer to fill the vacant board seat.
JON MORPHEW MADE A MOTION TO RECOMMEND THAT THE CITY COUNCIL
APPOINT JACOB KRAMER TO THE FIBERNET ADVISORY BOARD. DENNIS SULLIVAN
SECONDED THE MOTION. MOTION CARRIED 4 -0.
5. Network Update
• Jeff O'Neill provided an update on testing in preparation for the upcoming C7 to E7 conversion.
• Rachel Leonard provided an update on staffing levels. New technician hired, trained, and
operating in the field.
• Glen Posusta requested staff look at how drops are being buried and see if there is a more cost
effective method. Mr. Posusta also recommended looking at contracts, particularly for people
who need to have new drops.
• Jeff O'Neill provided an update on the 10 gig ring construction. Trying to get it completed
before freeze -up. Possible problem with limited availability of fiber. Glen Posusta asked about
construction needed for the ring. Rachel Leonard reported that it is a physical connection
between Monticello and Windom and possibly others. When complete it will increase bandwidth
available and provide redundancy.
• Jeff O'Neill reported on quote provided to Enventis for service from the tower to the headend.
However, at this time, Verizon does not appear to be going with Enventis.
6. 2015 Budget Discussion
• Jeff O'Neill provided a hand -out with budget information included. Same document was
provided to City Council at the last meeting.
• Draft budget created with input former General Manager Brian Estrem and Finance Director
Wayne Oberg.
FiberNet Advisory Board Minutes — October 14, 2014 Page 1
• Jeff O'Neill reviewed the budget items with explanations of how numbers were estimated for
2015. Recommendation from Mayor Herbst to budget with expectations for high costs.
• Brief discussion of video service. More channels coming over the fiber feed rather than off of the
satellite. Dennis Sullivan remarked he was unsatisfied with the previous video set -up at the
headend. Mayor Herbst suggested next meeting should be at the headend to see the changes
made since May 2014.
7. 2015 Strategic Planning Discussion
• Jeff O'Neill updated on strategic planning for 2015. Goal is to have a more in -depth look at the
services and service mix. Includes possible changes to video.
8. Annandale RFP Update
• Jeff O'Neill reported that Monticello was not selected to partner with Annandale for their
potential network. Looking at additional ways to work with them in the future.
9. Added Items
• Dennis Sullivan asked Rachel Leonard about the email server. Leonard reported staff is encouraging
people to move off of FNMmail while also researching options for the future of the service. The
email server is stable but continues to be problematic.
• Jeff O'Neill reported on cause of an outage in previous weeks and the solution that was put in place.
• Jeff O'Neill handed out a copies of 2 reports on municipal broadband and FiberNet Monticello.
10. Next Meeting
The next meeting is scheduled for November 18th, 2014 at 6 p.m. in the Boom Island Room, MCC.
(Moved one week due to a holiday.)
11. Ad_j ourn
GLEN POSUSTA MADE A MOTION TO ADJOURN AT 7:36 PM. SECONDED BY DENNIS
SULLIVAN. MOTION CARRIED 4 -0.
Recorder: Rachel Leonard i
Approved: 1 I' l [-'5 -
Attest: `"�4�
Jeff O'Neill, City Administrator
FiberNet Advisory Board Minutes — October 14, 2014 Page 2 1