FiberNet Advisory Board Minutes 05-10-2016MINUTES
REGULAR MEETING — FIBERNET MONTICELLO ADVISORY BOARD
Tuesday, May 1011, 2016
Boom Island Room, Monticello Community Center
Present: Charlotte Gabler, Jon Morphew, Jacob Kramer, Dennis Sullivan
Others: Jeff O'Neill, Rachel Leonard, Bryan Rabe, Wayne Oberg
Absent: Brian Stumpf
1. Call to Order
Charlotte Gabler called the meeting to order at 6:30 PM.
2. Additions to Agenda
None
3. Approval of March 2016 Meeting Minutes
JACOB KRAMER MOVED TO APPROVE THE MARCH 15TH, 2016 REGULAR
MEETING MINUTES. JON MORPHEW SECONDED THE MOTION. MOTION
CARRIED 4 -0.
4. Network Update
• Bryan Rabe reported on peak network usage and the number of new GigaCenter ONTs
out in the field.
• Bryan Rabe also reported that the FiberNet technicians have been assisting the Water
Department with installation of radio readers on city water meters.
• Charlotte Gabler asked about the time since the last major outage. Bryan Rabe reported
it has been more than 6 months. He reiterated FiberNet does not guarantee up -time, but
the system has been stable.
5. Business Office Update
• Rachel Leonard provided the latest subscriber data and clarified a point regarding the
number of business subscribers. Report provided by the billing system doesn't work as
well for businesses as it does for residents; this month decided to count manually.
Resulted in a slightly lower number, but the results should be more accurate. Leonard
will continue to provide business numbers this way rather than using the report.
• Rachel Leonard reported that the current billing company, Source One Solutions, has
informed its customers that it has suspended work on an updated platform. Instead it will
spend the next couple of years transitioning customers onto new systems. They have a
preferred partner they recommend, but companies can selected the new billing company
independently too.
• Rachel Leonard requested the advisory board review charges for additional wiring. The
charges have been in place for several years and are noted on pricing forms, the website,
and customer handbook. However, they have not been reviewed in several years.
Leonard recommended the charges remain in place in their current form, but asked for
input from board members. Consensus from the board was to keep charges at $69.95 per
line.
6. Financial Update
• Wayne Oberg provided the financial reports ending 4/30/16. Oberg noted FiberNet is on
FiberNet Advisory Board Minutes: 05/10/16
target with its budget and patterns are emerging in both revenues and expenses.
7. Management Update
• Jeff O'Neill reported to the board that the small group made up of staff and two council
members will meet this week to review the information submitted in the two proposals.
The council members can request additional information or direct staff to set a workshop
with the full council.
Additionally, O'Neill reported that some council members, advisory board members,
and citizens have been checking references for the two companies. Jacob Kramer,
Dennis Sullivan, and Charlotte Gabler each summarized their reference calls. This
infonnation will be provided to council at the future workshop.
8. IRET Update
• Jeff O'Neill updated the board in the continued work with IRET for FiberNet to provide
service to the new apartments in Monticello. The draft agreement between IRET and the
city has been received and is being reviewed by the city attorney. Pending finalization of
the costs necessary to provide service, the agreement will go before City Council for a
decision at the regular meeting on May 23, 2016. Charlotte Gabler requested to know the
total costs with assumptions of different take rates to determine the length of time to
recover the costs.
9. 2016 Volunteer Appreciation Picnic
The City of Monticello will host a volunteer Appreciation Picnic in June 2016 as a thank
you to volunteers and their families.
10. Next Meeting
The next meeting of the FiberNet Advisory Board is scheduled for June 14, 2016 at 6:30pm
in the Boom Island Room at the Monticello Community Center.
11. Adiournment
JON MORPHEW MOVED TO ADJOURN THE MEETING. JACOB KRAMER
SECONDED THE MOTION. MOTION CARRIED 4 -0 AND MEETING ADJOURNED
AT 7:40 PM.
Recorder: Rachel Leonard
Approved: June 14, 2016
Attest:
JefKOZV111, City Administrator
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