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City Council Agenda Packet 11-28-2016AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 28, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center SPECIAL CITY COUNCIL MEETING 5 p.m. MCC — Academy Room 5 P.M. City Administrator Review 6 p.m. Utility Rate Discussion Mayor: Brian Stumpf Council Members: Charlotte Gabler, Lloyd Hilgart, Tom Perrault and Glen Posusta 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Meeting Minutes • Regular Meeting Minutes from October 24, 2016 • Special Meeting Minutes from November 14, 2016 • Regular Meeting Minutes from November 14, 2016 C. Consideration of Adding Items to the Agenda D. Citizen Comments E. Public Service Announcements • Visit with Santa & Around the World Holiday Celebration • Visit with Santa at the Monticello Public Library F. Council Liaison Updates • WCAT Update G. Department Updates • City Administrator (O'Neill) 2. Consent Agenda A. Consideration of approving the payment of bills B. Consideration of approving new hires /departures C. Consideration of approving the sale /disposal of surplus city property AGENDA CITY COUNCIL SPECIAL WORSHOP MONTICELLO CITY COUNCIL Monday, November 28, 2016 — 5 p.m. Academy Room, MCC AGENDA 1. Call to Order 2. Purpose of Workshop 5 p.m. City Administrator Review 6 p.m. Utility Rate Discussion 3. Adj ournment D. Consideration of adopting Resolution 2016 -087 approving a contribution from TDS Telecom in the amount of $500 for the visit and pictures with Santa event E. Consideration of approving replacement of carpet /flooring in the Monticello Community Center childcare area, the gallery hallway, and the fitness area for a total cost of $44,054 F. Consideration to approve shut off policy for delinquent sprinkling meter accounts G. Consideration to approve 2016 Operating Transfers H. Consideration of approving the purchase of Neptune radio reading units for the Water Department I. Consideration of approving a request for an amendment to the City of Monticello's Comprehensive Plant to re -guide subject parcel from "Urban Reserve" to "Places to Recreate ". Applicant: City of Monticello J. Consideration of approving an assessment with Mosbart Properties LLC for the 2016 Street Reconstruction Project, City Project No. 15C001 and adopting Resolution 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda A. Consideration of approving a letter of recommendation to the Wright County Board of Commissioners related to special assessments for tax - forfeited parcels 155 -163- 000010 and 155 -163- 000020 B. Consideration of approving the Master Plan for the Bertram Chain of Lakes Regional Athletic Park and accept the corresponding Feasibility Report 5. Added Items 6. Adjournment REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 24, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Regular Meeting Minutes from October 10, 2016 Tom Perrault moved approval of the regular meeting minutes of October 10, 2016. Charlotte Gabler seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Discussion on decorative holiday lighting was added to the agenda. D. Citizen Comments • None. E. Public Service Announcements • Rachel Leonard, Communication Coordinator, provided an update on the following events: 1. Downtown Trick -or -Treat and MCC Kiddie Parade 2. Fall Leaf pick up will take place on October 29, 2016. The City Council discussed the option of another pick up because there are many trees that still have their leaves. Staff will look into this as an option and provide an update. 3. Absentee voting for the 2016 General Election will take place on Saturday, November 5, from 10 a.m. — 3 p.m. The polling place for the election is the MCC gym, therefore, the gym and walking track will be closed on Election Day. 4. Veterans Day hours for City Hall and all other departments were stated. City Council Minutes — October 24, 2016 Page 1 1 8 F. Council Liaison Updates • MCC Advisory Board — Brian Stumpf noted he did not attend, however, the board discussed using CSI software to track the usage and financial information. In addition, the board discussed a possible rate increase for 2017. • Personnel Committee — Brian Stumpf noted that the committee discussed a change to the Personnel Policy which is on the agenda for this meeting. • EDA — Tom Perrault noted that the Planning Commission and the EDA participated in a walking tour of the downtown. The groups provided feedback to staff in regard to the future of downtown. Angela Schumann commented that a summary of the tour will be provided to the EDA and Planning Commission at future meetings. G. Department Updates • City Administrator Jeff O'Neill provided an update on the following items: 1. Finance Director Wayne Oberg and Rachel Leonard attended a meeting with the Great River Regional Library (GRRL) in regard to the agreement between GRRL and the City. There were amendments made and the agreement will be introduced at a future meeting. 2. There have been complaints related to parking at Otter Creek Park. There are safety concerns and the Wright County Engineer is reviewing placing "no parking" signs on the north side of the park. 3. There will be a recognition party for outgoing City Council Members Tom Perrault and Glen Posusta on December 1, 2016 at the VFW. • Mark Birkholz, Arvig Communications, provided an update on Fibernet and the transition process. He touched on customer data, bills conversion process, and budget. • Sergeant Dean Deringer provided the Wright County Sheriff's Office Quarterly Report. • Angela Schuman provided an update on the flood plain amendments and the process implemented by the City. This process included having two informal workshops with property owners in order for the City to provide information and answer questions. She noted that no formal appeals have been submitted. 2. Consent Agenda Tom Perrault moved approval of the Consent Agenda excluding items A, G, N, and R. Charlotte Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. City Council Minutes — October 24, 2016 Page 2 1 8 B. Consideration of approving new hires /departures. Recommendation: Approved the hires for the MCC and DMV and departures for the MCC, Parks, and Streets. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving an application for a temporary charitable gambling permit for fundraising activity to be conducted by the American Legion Riders Post 560 on December 10, 2016 at the Monticello Legion Post 260, 304 Elm Street. Recommendation: Approved the application for a charitable gambling permit for bingo, pull-tabs and raffle to be held on Saturday, December 10, 2016 at the American Legion Post 260. E. Consideration of renewing a pawn broker license for 2017 for David Corbin Helm dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Recommendation: Renewed the 2017 pawn broker license for David Corbin dba as Monticello Pawn, Gun and Bargain Center located at 1219 TH 25, contingent on the application returned from the Sheriffs Department with no adverse findings. F. Consideration of approving a change to the Personnel Policy prohibiting the use of vacation, sick, or paid time off (PTO) once notice of resignation is given. Recommendation: Approved a change to the Personnel Policy that prohibits the use of vacation, sick, or paid time off (PTO) once notice of resignation is given. G. Consideration of adopting Resolution 2016 -077 accepting donations from the Wag and Walk Festival in the amount of $1,397.91. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of adopting Resolution 2016 -079 awarding the sale of General Obligation Street Reconstruction and Improvement Bonds, Series 2016A, in the original aggregate amount of $4,900,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. Recommendation: Adopted Resolution 2016 -079 approving the sale of $4,900,000 G. O. Street Reconstruction and Improvement Bonds, Series 2016A. I. Consideration of approving an updated policy for utility billing winter averaging for residential sewer consumption. Recommendation: Approved the policy for utility billing winter averaging for residential sewer consumption. Consideration of approving a policy for utility billing zero consumption residential water meters. Recommendation: Approved the policy for utility billing zero consumption residential water meters. City Council Minutes — October 24, 2016 Page 3 1 8 K. Consideration of authorizing a contract with Commercial Realty Solution (CRS) for broker /listing services for four City -owned commercial real estate parcels. Recommendation: Approved the authorization to enter into a Broker Marketing- Listing Contract with Commercial Realty Solutions (CRS) for four City -owned commercial real estate parcels of land in the Jefferson Commons Development. L. Consideration of a request for Conditional Use Permits for cross parking and cross access and Financial Institution with Drive - through, Preliminary and Final Plat and Development Contract for Warnert Retail Second Addition for a Financial Institution in a B -3, Highway Business District. Applicant: Sherburne State Bank. Recommendation: Approved Resolution 2016 -076 approving the Preliminary Plat and Final Plat and Development Contract for Warnert Retail 2 °d Addition, based on findings in said resolution, and subject to conditions in Exhibit Z, and contingent on the vacation of drainage and utility easements for Warnert Retail and re- establishment per the approved plat of Warnert Retail 2nd Addition and approved the Conditional Use Permit for financial institution with drive - through and for cross parking and access for Warnert Retail 2nd Addition, based on findings in Planning Commission Resolution PC- 2016 -035, and subject to the conditions in Exhibit Z. M. Consideration of a License Agreement with Sell Real Estate Holdings, LLC /West Metro Buick GMC for directional signage. Recommendation: Approved the License Agreement with Sell Real Estate Holdings, LLC/West Metro Buick GMC for directional signage, subject to the condition that West Metro remove the existing directional sign at the second easterly access from Sandberg Road. N. Consideration of a request for a PUD Adjustment for Mills Fleet Farm. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. O. Consideration adopting Resolution 2016 -079 authorizing preparation of a Feasibility Report for the 2017 Street Improvement Project. Recommendation: Approved Resolution 2016 -079 authorizing the preparation of a Feasibility Report for the 2017 Street Improvement Project. P. Consideration of approving the annual Snow Plow and Ice Removal Policy for 2016 -2017 Snow Season. Recommendation: Approved the Annual Snow Plow and Ice Removal Policy for 2016 -2017 Snow Season with proposed changes as outlined in report. Q. Consideration of approving Resolution 2016 -083 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of City Council Minutes — October 24, 2016 Page 4 1 8 bonds to be issued by the City for the 2017 Street Improvement Project and the improvements at the intersection of 7th Street and State Highway 25. Recommendation: Approved Resolution 2016 -083 declaring the official intent of the City of Monticello to reimburse certain expenditures from the proceeds of bonds to be issued by the City for the 2017 Street Improvement Project and the improvements at the intersection of 7th Street and State Highway 25. R. Consideration of authorizing a payment of $27,055 to Coalition of Utility Cities for City Share of CUC membership dues. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion. A. Consideration of approving the payment of bills. Tom Perrault removed the item and noted that there many items that were designated as MCC Pool and were billed to the Water Departments. These charges have been reclassified and billed to the MCC. Tom Perrault moved approval of the bill and purchase card registers for a total amount of $603,626.65. Lloyd Hilgart seconded the motion. Motion carried unanimously. G. Consideration of adopting Resolution 2016 -077 accepting donations from the Wag and Walk Festival in the amount of $1,397.91. Brian Stumpf removed the item to recognize the contributors which included: CentraCare Health Monticello; Monticello Pet Hospital; Team Chiropractic; Marties Farm Service; and walk registrations, t -shirt sales, Frisbee sale, and donations from the Wag & Walk Festival. Brian Stumpf moved approval of Resolution 2016 -077 accepting donations from the Wag and Walk Festival in the amount of $1,397.91. Glen Posusta seconded the motion. Motion carried unanimously. N. Consideration of a request for a PUD Adjustment for Mills Fleet Farm. Tom Perrault removed the item from the Consent Agenda and had a question in regard to the berm. The information noted that it was only going to be seeded, but his understanding was that the berm would include more than the seed. Angela Schumann, Community Development Director, responded that the developer is using a variety of seeds which have deeper root system that meets the height requirement and, in addition, a disc anchored mulch will be applied. City Council Minutes — October 24, 2016 Page 5 1 8 Charlotte Gabler moved approval of the PUD adjustment for the Mills Fleet Farm Addition PUD, subject to the condition that the applicant provide the required buffer plantings along the southern edge of the property and that the property owner execute the required PUD adjustment documentation. Lloyd Hilgart seconded the motion. Motion carried unanimously. R. Consideration of authorizing a payment of $27,055 to Coalition of Utility Cities for City share of CUC membership dues. Charlotte Gabler removed the item to note support of the membership. Charlotte Gabler moved approval of payment to the Coalition of Utility Cities in the amount of $27,066 for CUC membership dues for 2016/2017. Lloyd Hilgart seconded the motion. Motion carried unanimously. 3. Public Hearings: A. Public Hearing — Consideration of adopting Resolution 2016 -075 approving a vacation of drainage and utility easements for Wamert Retail. Angela Schumann provided a review and noted that the vacation of easements is requested to facilitate the proposed final plat of Warnert Retail Second Addition. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Glen Posusta moved to adopt Resolution 2016 -075 approving the vacation of drainage and utility easements over and across Lot 1 and Lot 2, Warnert Retail subject to the conditions outlined in said resolution, including reestablishment of required easements on the final plat and proper documentation on the final recorded plat. Charlotte Gabler seconded the motion. Motion carried unanimously. B. Public Hearing — Consideration of adopting Resolution 2016 -080 approving an assessment roll for delinquent miscellaneous account to be certified to the CountX Auditor for 2017 payable tax year. Wayne Oberg, Finance Director, provided a brief summary. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Glen Posusta moved to adopt Resolution 2016 -080 approving the assessment roll for delinquent miscellaneous accounts as listed with the addition of a $75 processing fee for each item. Lloyd Hilgart seconded the motion. Motion carried unanimously. City Council Minutes — October 24, 2016 Page 6 1 8 C. Public Hearing — Consideration of adopting Resolution 2016 -081 approving an assessment roll for delinquent utility billing accounts to be certified to the County Auditor for 1017 payable tax year. Wayne Oberg provided a brief summary. Brian Stumpf opened the public hearing. No one testified. Brian Stumpf closed the public hearing. Glen Posusta expressed his opinion that more consideration be given for a larger discount when signing up for online payments. Discussion ensued in regard to switching from quarterly to monthly billing. Lloyd Hilgart moved to adopt Resolution 2016 -081 approving the assessment roll for the delinquent utilities as presented. Tom Perrault seconded the motion. Motion carried unanimously. D. Public Hearing — Consideration of adopting Resolution 2016 -082 approving an assessment roll to be certified for 2017 payable tax year for 2016 Street Reconstruction Project, City Project 15C001. Shibani Bisson, WSB /City Engineer, provided an overview of the 2016 Street Projects which included street reconstruction, sidewalk improvements, and utility improvements in Area 5. The remaining work for 2016 included Phase 2 (sod installation area complete by 11/4/16; and sewer lining on Yd Street. The remaining work for 2017: final lift of pavement on all streets except Washington Street; and Phase 2 — contractor 30 day sod maintenance and final contract completion by June 30, 2017. The assessment is proposed at a 10 -year term at an interest rate of 4 %, which is less than previously proposed. In addition, interest accrual would begin October 24, 2016. If approved, a revised letter will be sent out to property owners notifying them of these changes. Single - family and 2 or 3 Multi- family properties are being assessed at a rate of $4,500 per lot /unit. Multi- family (4 units or greater) and non - residential properties are being assessed at a rate of $87.00 per front foot. The total project cost was $4,245,000 of which approximately $1,067,607 is being assessed. Brian Stumpf opened the public hearing. The following individual testified: Charles Walters, 501 East 3rd St, addressed the City Council. He was concerned about the 5% interest rate and questioned the percent that the bonds were being sold at. He wondered whether the City was profiting off of the property owners. Wayne Oberg responded that many factors are considered when setting the rate but the City is given authority to set a `reasonable' rate. In addition, the City must pay the bonds off on time whether property owners pay or not. Mr. Walters also questioned the installation of trees and why it wasn't completed by the Park Department. Ms. Bisson responded that the contractor hired the subcontractor to plant trees and the trees don't effect the assessment rate. There was no further testimony. Brian Stumpf closed the public hearing. City Council Minutes — October 24, 2016 Page 7 1 8 Glen Posusta moved approval of Resolution 2016 -082 approving an assessment roll to be certified for 2017 payable tax year for the 2016 Street Reconstruction Project, City Project 15CO01 at an interest rate of 4% with interest accrual beginning October 24, 2016. Charlotte Gabler seconded the motion. Motion carried unanimously. Other Discussion: • Charlotte Gabler introduced discussion on hanging decorative lighting around the Monticello Community Center. She noted that Bullseye (across the street) hangs a certain type of lighting and perhaps the City could use something similar. Tom Moores responded that he will research the item and the cost and bring back a recommendation on November 14, 2016. By consensus the meeting was adjourned at 8:30 p.m. Recorder: Jennifer Schreiber Approved: City Administrator City Council Minutes — October 24, 2016 Page 8 1 8 MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, November 14, 2016 — 5:30 p.m. Academy Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, City department heads: Angela Schumann, Shibani Bisson, John Rued, Tracy Ergen, Jim Thares, Matt Theisen, Daryl Gilles, Matt Theisen, and Tom Pawelk, Councilmember Elect William Fair, Councilmember Elect Jim Davidson 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5:30 p.m. 2. Discussion on 95" Street Extension and County Road 39 and Gillard Avenue Intersection Shibani Bisson and Chuck Rickart, WSB, presented information in regard to the item. This included the City Council's authorization (from 4/25/16 Workshop) to complete a Feasibility Report and Complete Design Memo for CR 39 /Gillard Intersection. Project consideration mentioned were: impacts to adjacent properties; safety of access to /from Gillard Avenue at CR 39; existing and future traffic and safety on Gillard Avenue; and the timing of the 95th Street extension. The project scope, which included traffic counts, estimated cost, and preliminary schedule was also presented. In addition, short term improvements and long term improvements were also discussed. The City Council discussed the project and the possibilities for improvement. The discussion included the possibilities of having another speed study, cost of noise wall, a possible round -a -bout, and the participation of Wright County. There was a consensus of the City Council that staff hold two community meetings (one in December and one in January) on the corridor to gain more input from the public. 3. Adjournment By consensus the meeting was adjourned at 6:15 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Special Meeting Minutes — November 14, 2016 Page 1 REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 14, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Consideration of Adding Items to the Agenda • Tom Perrault added discussion on crosswalks. • Brian Stumpf added discussion on the Pink House. C. Citizen Comments • None. D. Public Service Announcements Rachel Leonard, Communications Coordinator, provided an update on the following events: 1. Hi -Way Liquors is hosting a holiday show on December 18, from 7- 9 p.m. at the Monticello Community Center. Tickets can only be purchased in advance. 2. Winter Parking Ordinance goes into place on November 15, 2016. The ordinance is in effect until April 15, 2016 and states that there is no parking on City streets from 2 a.m. until 6 a.m. In addition, when there is a snowfall there is no parking until streets have been plowed. 3. Thanksgiving hours for City Hall and all other departments were stated. F. Council Liaison Updates • IEDC — Brian Stumpf noted that there was discussion in regard to the need for a new housing study. This information will be brought to the EDA at a future meeting. The committee also discussed the current Economic Development projects. • Highway 25 Coalition - Brian Stumpf commented that the City of Becker has officially joined the Coalition. The group is waiting to hear on Becker Township's membership. City Council Minutes — November 14, 2016 Page 1 1 6 • BCOL — Brian Stumpf commented that the group discussed and approved the Master Plan for the Athletic Complex. The final purchase will be on December 1, 2016 in Buffalo. They also discussed the annual appointments. • Planning Commission — Charlotte Gabler stated that the commission held two public hearings which are on the current agenda. • EDA — Lloyd Hilgart noted that the EDA held a special meeting to review the RFPs for the Downtown Plan Study. There were four proposals and the EDA is looking at a date to interview the three proposals that were selected. Jim Thares commented that the interviews will be held on November 29, 2016. G. Department Updates • Tom Moores provided an update on a second leaf pick -up. He noted that the contract with Advanced Disposal includes a fall leaf pick up and a spring leaf pick up. The Council discussed the possibility of another pick- up. Glen Posusta questioned if City staff could pick the leaves up. Tom Moores responded that this could be completed. Brian Stumpf requested that the second leaf pick -up be completed on the Wednesday, November 23, and that staff get the information out to the public. • City Administrator Jeff O'Neill provided an update on the following items: 1. Staff will be holding a new City Council Member orientation. Date will be decided in future. 2. There will be a recognition party for Tom Perrault and Glen Posusta on December 1 at the VFW at 4:30 p.m. 3. Staff will be conducting two community meetings in regard to 95`x' Street, Gillard Avenue, County Road 39. 2. Consent Agenda Glen Posusta moved approval of the Consent Agenda excluding item A and tabling item H. Tom Perrault seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. B. Consideration of approving new hires /departures. Recommendation: Approved the hires for the MCC and Liquor Store and departures for the MCC, Streets, Parks, and Liquor Store. C. Consideration of approving the sale /disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2016 -084 changing to an "Open Book" format in lieu of the formal Local Board of Appeal and Equalization meetings for the 2017 assessment. Recommendation: Adopted Resolution 2016 -084 City Council Minutes — November 14, 2016 Page 2 16 approving a change to an "Open Book" format in lieu of the formal Local Board of Appeal and Equalization meetings for 2017 assessment. E. Consideration of approving the purchase of a new $16,927 Alitec Cold Planer for the Public Works Department through the Central Equipment (Internal Service) Fund. Recommendation: Approved the purchase of an Alitec Cold Planer from Titan Machinery based upon their state contract pricing of $16,927 and the authorization to sell the old planer at public auction following delivery of the new router. F. Consideration of approving a quit claim deed for parcel 155- 185- 001011 to FRHP Lincolnshire, LLP. Recommendation: Approved the quit claim deed for parcel 155- 185 - 001011 to FRHP Lincolnshire, LLP in consideration of a of a sum of $5,880, contingent upon payment by FRHP Lincolnshire of all costs associated with the preparation, review and recording of the deed, payment of applicable trunk area charges, and platting of the parcel with the proposed Camping World First Addition, and subject to final review by the City Attorney and satisfaction of any comments as to the title commitment and quit claim deed. G. Consideration of adopting Resolution 2016 -085 accepting improvements and authorizing final payment for the School Boulevard/Fallon Avenue and 85th Street Improvements, City Project No. 14C003. Recommendation: Adopted Resolution 2016 -085 accepting improvements and authorizing final payment to Knife River, Corp. for the School Boulevard/Fallon Avenue and 851 Street Improvements, City Project No. 14C003. H. Consideration of approving an assessment with Mosbart Properties LLC for the 2016 Street Reconstruction Project, City Project No. 15C001. Recommendation: Item was table to the November 28, 2016 meeting. 2A. Consideration of items removed from the Consent Agenda for discussion. A. Consideration of approving the payment of bills. Tom Perrault removed the item because he was missing one of the check runs. The other City Councilmembers had the information. Lloyd Hilgart moved approval of the bill and purchase card registers for a total amount of $1,524,560.86. Glen Posusta seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of a request for Conditional Use Permit for vehicle sales and rental in a B -3 (Highway Business ) and B -4 (Regional Business) District, a request for City Council Minutes — November 14, 2016 Page 3 1 6 Conditional Use Permit for accessory use auto repair in a B -3 District, a request for Preliminary and Final Plat for Camping World Pt Addition, and a request for a zoning map amendment to consolidate the zoning designation on the two subject parcels to either a B -4 or a B -3 District. Applicant: FRHP Lincolnshire, LLC. Steve Grittman, NAC, presented the item and gave a brief overview. He noted that the Planning Commission recommended approval on all of the applications. Staff recommends approval of the rezoning, the Conditional Use Permits, and the Preliminary and Final Plat applications, based on the applicant's representations that the site will be updated but used essentially in its current configuration, and subject to the requirements of Exhibit Z. Decision 1: Charlotte Gabler moved approval of Ordinance 655 rezoning that part of Lot 1, Block 1 which lies Northeasterly of vacated Chelsea Court as dedicated in the 90th Street Yd Addition from B -4, Regional Business to B- 3, Highway Business District, based on findings as stated in Planning Commission Resolution No. PC- 2016 -036. Glen Posusta seconded the motion. Motion carried unanimously. Decision 2: Glen Posusta moved to adopt Resolution 2016 -073 approving the Conditional Use Permits for Vehicle Sales and Rental and Accessory Vehicle (Automotive) Service for Camping World RV, based on the findings in said resolution, and subject to requirements of Exhibit Z. Charlotte Gabler seconded the motion. Motion carried unanimously. Decision 3: Charlotte Gabler moved to adopt Resolution 2016 -074 approving the Preliminary and Final Plat and Development Agreement for Camping World First Addition, based on the findings in said resolution, and subject to the requirements of Exhibit Z, and subject to final comments and satisfaction of the City as to the development agreement. Lloyd Hilgart seconded the motion. Motion carried unanimously. B. Consideration of authorizing funding _application for the Federal Surface Transportation Program for the Fallon Avenue Overpass. Shibani Bisson provided a brief presentation and noted that this is the same Federal funding program awarded for the TH 25 /CSAH 75 Intersection Project. It is anticipated that approximately $2.8 to $3.0 million dollars will be available for eligible projects within Region 7W with funds available in 2021. The exact amount of funding is expected to be released in December 2016. WSB is recommending that the City consider applying for the Fallon Avenue overpass project. Charlotte Gabler moved approval of Alternative 1 - authorizing the funding application for the FY 2021 Federal Surface Transportation Program (STP) City Council Minutes — November 14, 2016 Page 4 1 6 for the Fallon Avenue Overpass. Glen Posusta seconded the motion. Motion carried unanimously. C. Consideration of discussion on direction for Christmas lights outlining the front of the Monticello Community Center on Walnut Street. Tom Moores provided a brief update and noted that the cost of lights would be approximately $2,500. There was discussion on purchasing lights after Christmas when they are marked down in cost and then put up lights next year. Glen Posusta moved authorization to purchase holiday lights after Christmas in the amount of $2,500 to be used next year. Lloyd Hilgart seconded the motion. Motion carried unanimously. D. Consideration of canvassing the returns and adopting Resolution 2016 -086 declaring the results of the 2016 General Election for the City of Monticello offices. Jennifer Schreiber, City Clerk, presented the item and noted the election results. Ms. Schreiber commented on the large size of the precinct and the issues that arose because of its size. She commented that there is the possible need of an additional precinct in the future and/or additional voting machines. There was some discussion and it was recommended to visit the issue again closer to the 2018 election. Tom Perrault moved to adopt Resolution 2016 -086 (as revised) accepting the canvass of the votes as listed and declaring the results of the 2016 General Election for the municipal offices of the Mayor and Councilmembers: Mayor Brian Stumpf and Councilmembers William Fair and Jim Davidson. Lloyd Hilgart seconded the motion. Motion carried unanimously. Other Discussion: Tom Perrault questioned installing a crosswalk near Cardinal Hills and Pioneer Park on Starling Drive. Jeff O'Neill responded that there may be an issue of safely because there is a hill there but it can be looked into. Glen Posusta added that this would give people a false sense of security. Glen Posusta mentioned that there were street lights out at the round -a -bout. Tom Moores responded that the City has contacted Xcel and they are to replace the lights. Brian Stumpf updated the City Council on the pink house. Preparations are being made to have it demolished the first week in December. By consensus the meeting was adjourned at 7:25 p.m. City Council Minutes — November 14, 2016 Page 5 1 6 Recorder: Jennifer Schreiber Approved: Attest: City Administrator v-ME& City Council Minutes — November 14, 2016 Page 6 1 6 City Council Agenda: 11/28/16 2A. Consideration of approving payment of bills (WO) A. REFERENCE AND BACKGROUND: City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Al. Budget Impact: None A2. Staff Workload Impact: No additional work required B. ALTERNATIVE ACTIONS: 1. Motion to approve the bill and purchase card registers for a total amount of $918,166.95. 2. Motion to approve the registers with changes directed by Council. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 or #2, per direction of Council. D. SUPPORTING DATA: • Bill registers and Purchase Card registers Accounts Payable Computer Check Proof List by Vendor User: Julie.Chency Printed: 11/16/2016 - 2:OOPM Batch: 00201.11.2016 - 00201.11.2016 US Bank Invoice No Description Amount Payment Date Acct Number Vendor: 3241 LINCOLN FINANCIAL GROUP Check Sequence: 1 11/1/2016 November 2016 1,754.67 11/15/2016 101- 00000 - 217066 Check Total: 1,754.67 Vendor: 1593 MN DEPT OF REVENUE - ACH Check Sequence: 2 October October Sales Tax - General 148.65 11/15/2016 101 - 00000 - 208100 October October Sales Tax - General 0.35 11/15/2016 101 - 41940 - 443990 October October Sales Tax - General Waste 2,191.49 11/15/2016 101 - 00000 - 208120 October October Sales Tax - General Waste -0.49 11/15/2016 101 - 43230 - 443990 October October Sales Tax - MCC 5,533.52 11/15/2016 226 - 00000 - 208100 October October Sales Tax - MCC -0.52 11/15/2016 226 - 45122- 443990 October October Sales Tax - Water Fund 5,182.58 11/15/2016 601 - 00000 - 208100 October October Sales Tax - Water Fund 0.42 11/15/2016 601 - 49440 - 443990 October October Sales Tax - Hi Way Liquor 41,918.59 11/15/2016 609 - 00000 - 208100 October October Sales Tax - Hi Way Liquor 0.41 11/15/2016 609 - 00000 - 362900 Check Total: 54,975.00 Vendor: 1426 CITY OF MONTICELLO Check Sequence: 3 10063 Qtr3 2016 Front St Park- 215 Front St. sprinkler 67.60 11/15/2016 101 - 45201- 438200 10128 Qtr3 2016 Office Facility 118 6th St W 146.37 11/15/2016 101 - 41941 - 438200 10267 Qtr3 2016 Community Garden 407 6th St W sprinkler 31.27 11/15/2016 226 - 45127- 438200 13953 Qtr3 2016 SPR Hwy 25 /SE Brdwy -100 Brdwy 57.77 11/15/2016 101 - 43120 - 438200 5002 Qtr 3 2016 1510 Hart Blvd sprinkler 171.94 11/15/2016 101 - 43120 - 438200 5003 Qtr 3 2016 1460 Hart Blvd sprinkler 138.10 11/15/2016 101 - 43120 - 438200 5004 Qtr 3 2016 1390 Hart Blvd sprinkler 684.25 11/15/2016 101 - 43120 - 438200 5005 Qtr 3 2016 822 Hart Blvd sprinkler 294.11 11/15/2016 101 - 43120 - 438200 5026 Qtr 3 2016 Ellison Park 811 River St E 821.96 11/15/2016 101 - 45201- 438200 5248 Qtr 3 2016 Bridge Park East sprinkler 642,94 11/15/2016 101 - 45201- 438200 5250 Qtr3 2016 Bridge Park West 107 River St W Rm 146.37 11/15/2016 101 - 45201 - 438200 5569 Qtr 3 2016 Freeway Pk 2331 Mdw Oak Ave sprinkler 1,384.99 11/15/2016 101 - 45201- 438200 5637 Qtr 3 2016 Meadow Oak Dog Park 803 Meadow Oak Dr 17.85 11/15/2016 101 - 45201- 438200 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 7224 Qtr 2016 WWTP 4,872.48 11/15/2016 602 - 49480 - 438200 7441 Qtr 3 2016 200 W Broadway sprinkler 32.49 11/15/2016 101 - 43120 - 438200 7885 Qtr 3 2016 Help Center 135.83 11/15/2016 217 - 41990 - 438200 8086 Qtr 3 2016 4th St Warming House 40.99 11/15/2016 101 - 45201- 438200 8114 Qtr 3 2016 Hi -Way Liquor 603.40 11/15/2016 609 - 49754- 438200 8117 Qtr 3 2016 MCC 3,394.20 11/15/2016 226 - 45122- 438200 8119 Qtr 3 2016 Fire Station 318.22 11/15/2016 101 - 42200 - 438200 8120 Qtr 3 2016 Bldg Inspection Garage 40.99 11/15/2016 101 - 41940- 438200 8177 Qtr 2016 Llibrary 774.45 11/15/2016 101 - 45501- 438200 8394 Qtr 3 2016 Riverside Cem. 1321 River St W sprinkler 36.70 11/15/2016 651- 49010 - 438200 8488 Qtr 3 2016 Hillcrest Park 1706 Rvr St. W Sprinkler 456.28 11/15/2016 101 - 45201- 438200 8533 Qtr 3 2016 Chelsea Rd Lift 3176 Chelsea Rd W sprinkler 298.70 11/15/2016 602 - 49490 - 438200 8621 Qtr 3 2016 Fenning Rnd -about 9370 Fenning Ave NE sprint 50.79 11/15/2016 101 - 43120 - 438200 8622 Qtr 3 2016 Pioneer Pk bathrm 5010 1/2 Fallon Ave 61.74 11/15/2016 101 - 45201- 438200 8631 Qtr 3 2016 203 Chelsea Rd- Animal Shelter 224.39 11/15/2016 101 - 42700 - 438200 8674 Qtr 3 2016 Reservoir- 207 Chelsea Rd sprinkler 349.98 11/15/2016 601 - 49440 - 438200 8903 Qtr 3 2016 PW Shop /Clerical 519.34 11/15/2016 101 - 43127 - 438200 8904 Qtr 3 2016 PW Vehicle Storage 33.71 11/15/2016 101- 43127 - 438200 8905 Qtr 3 2016 PW Office 645.78 11/15/2016 101 - 43127 - 438200 Check Total: 17,495.98 Vendor: 4470 US BANK - BONDS Check Sequence: 4 11/15/2016 GO 2013B Bonds- WWTP 180,000.00 11/15/2016 602 - 00000 - 231100 11/15/2016 GO 2013B Bonds - WWTP 33,498.75 11/15/2016 602 - 49480 - 461100 Check Total: 213,498.75 Vendor: 2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 5 11/6/2016 Monti Napa - shop supply- White MP 5.29 11/15/2016 101 - 43127- 421990 11/6/2016 Cub - (30) limes; (4) lemons 18.96 11/15/2016 609 - 49750- 425500 11/6/2016 General Rental - 201b propane 19.00 11/15/2016 101 - 43120 - 421990 11/6/2016 Cub - (6) water 20.94 11/15/2016 601 - 49440- 421990 11/6/2016 Home Depot - (2) 100pk cable tie; elec tape; (16_ 31.96 11/15/2016 101 - 45201- 421650 11/6/2016 Parks & Trails Council- renew membership 35.00 11/15/2016 101 - 45201- 435100 11/6/2016 Grady's- (3) LED Bulbs 38.97 11/15/2016 609 - 49754- 421990 11/6/2016 Streicher's - (4) 500 seriew LED Optic Red Lens 47.96 11/15/2016 101 - 42200 - 421990 11/6/2016 Wahnart - Bissell Bagless Vacuum 63.06 11/15/2016 609 - 49754- 421990 11/6/2016 Emergency Auto - (2) Strobe bulbs 85.00 11/15/2016 101 - 43120 - 422100 11/6/2016 Grady's- (2) copper tube; pipe stove; (4) Com Cc 97.47 11/15/2016 101 - 43127 - 440100 11/6/2016 Martie's - 501b sunny mix 108.00 11/15/2016 101 - 45201- 422500 11/6/2016 MPSTMA- (6) Fall Workshop 11/16/16 165.00 11/15/2016 101 - 45201- 433100 11/6/2016 Diamond Vogel - (3) 5gal White traffic stripe 289.05 11/15/2016 101 - 43120 - 421510 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 PayPal- Metal detector 300.00 11/15/2016 101 - 45203- 421990 11/6/2016 BigMouth - resale - can coolers; glasses 300.00 11/15/2016 609 - 49750- 425400 11/6/2016 BigMouth - freight - can coolers; glasses 37.50 11/15/2016 609 - 49750- 433300 11/6/2016 Monti Napa -(32) asst. filters 367.33 11/15/2016 101 - 43127 - 422120 11/6/2016 Runnings - Engine 4 & El -18v drill; (2) Cut Off 398.12 11/15/2016 101 - 42200 - 421990 11/6/2016 Royal Tire - (2) tires ; (4) rotate - Sewer 568.36 11/15/2016 602 - 49490 - 422200 11/6/2016 Martie's - 16C001- PRELIM- BCOL (5.5) T Wim 2,530.00 11/15/2016 229 - 45202- 453011 11/6/2016 Martie's - (5.5) Ton Custom 8 -9 -6 Athletic Flds 2,530.00 11/15/2016 101 - 45203- 421990 11/6/2016 Fastenal - (6) Lime Jackets- Parks 224.96 11/15/2016 101 - 45201- 420650 11/6/2016 Fastenal - (3) Lime Jackets- Streets 112.48 11/15/2016 101 - 43120 - 420650 11/6/2016 Fastenal - (3) Lime Jackets- 1/2 Water 56.24 11/15/2016 601 - 49440 - 420650 11/6/2016 Fastenal - (3) Lime Jackets- 1/2 Sewer 56.23 11/15/2016 602 - 49490 - 420650 11/6/2016 Martie's - East Bridge(2) straw bales 11.90 11/15/2016 101 - 45201- 440900 11/6/2016 Menards- "8 Cleanout Tee; "8 Cleanout Tee Cap- 28.38 11/15/2016 101 - 43127 - 421990 11/6/2016 Cub - (40) limes; (10) lemons 29.90 11/15/2016 609 - 49750- 425500 11/6/2016 Home Depot - LED spotlight- Flag Light 49.97 11/15/2016 101 - 45203- 421990 11/6/2016 Johnson Materials- ZPARKS- MONTIV- 10.62) i 111.51 11/15/2016 101 - 45201- 421990 11/6/2016 Runnings - 3pc tool set 16.99 11/15/2016 101- 46102 - 421990 11/6/2016 Grady's- wire stripper /cutter 19.99 11/15/2016 101 - 43127 - 421990 11/6/2016 Grady's- (3) angle broom 22.47 11/15/2016 101 - 43120 - 421990 11/6/2016 Streicher's - Belt 25.99 11/15/2016 101 - 42200 - 421120 11/6/2016 Runnings - (6) engine oil; outdoor generic power 33.14 11/15/2016 101 - 46102- 421990 11/6/2016 Grady's -oil burner- vlv ball; (3) corn connct; (2) 47.44 11/15/2016 101 - 43127 - 421990 11/6/2016 HL Supply- Honda fuel tank; carburetor- sod ctr 49.07 11/15/2016 101 - 43127 - 422100 11/6/2016 Home Depot - (2) 2pk knife; (3) tape meas. 49.58 11/15/2016 101 - 45201- 421650 11/6/2016 G & K - inv #1043591254; 1043596787 115.37 11/15/2016 609 - 49754- 431990 11/6/2016 G & K - Mats Inv# 1043585670 15.60 11/15/2016 217- 41990 - 431990 11/6/2016 Dacotah Paper - Paper Plates & Cups for Conces 108.38 11/15/2016 226 - 45127- 421450 11/6/2016 Dacotah Paper - Bathroom & Locker Room Sup] 222.76 11/15/2016 226 - 45122- 421990 11/6/2016 Dacotah Paper - Cleaning Supplies 90.00 11/15/2016 226 - 45122- 421100 11/6/2016 Dacotah Paper - Water Solenoid for Pool (2) 123.60 11/15/2016 226 - 45122- 421610 11/6/2016 Dacotah Paper - Cleaning Supplies 190.67 11/15/2016 226 - 45122- 421100 11/6/2016 Dacotah Paper - Bathroom & Locker Room Sup] 499.21 11/15/2016 226 - 45122- 421990 11/6/2016 Grady's- Brackets for Bulletin Board 3.99 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Extension Cord for Vacuum 13.99 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Adhesive for Pool Mat 14.98 11/15/2016 226 - 45122- 421610 11/6/2016 Laser Memories - Name Plate SC 15.00 11/15/2016 226 - 45122- 421110 11/6/2016 Laser Memories - Name Tags for Staff (6) 67.00 11/15/2016 226 - 45122- 421110 11/6/2016 Walmart - Snack Bars, Granola, Apples, Banana,, 49.07 11/15/2016 226 - 45127- 425410 11/6/2016 Walmart - Cupcakes for Birthday Parry 27.52 11/15/2016 226- 45127- 421460 11/6/2016 Walmart - Batteries 21.94 11/15/2016 226- 45122- 421990 11/6/2016 Walmart - Paint Supplies: Edger & Brush Set 9.08 11/15/2016 226 - 45122- 422990 11/6/2016 Walmart - Trash Bags 7.37 11/15/2016 217 - 41990- 421990 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 Walmart - Bananas 2.24 11/15/2016 226 - 45127- 425410 11/6/2016 Walmart - Ecru Fabric for Life Guarding Class 12.95 11/15/2016 226 - 45127- 421750 11/6/2016 Monti Chamber - Chamber Lunch 10/18/16 AM 15.00 11/15/2016 226 - 45122- 443300 11/6/2016 Monti Chamber - Chamber Lunch 10/18/16 RL 15.00 11/15/2016 101 - 41940 - 443990 11/6/2016 Amazon - Self Stick Easel Pads (4 - 2 Ruled & 2 61.09 11/15/2016 101 - 41940 - 421990 11/6/2016 Amazon - Security Envelopes (500) 47.47 11/15/2016 101 - 41940 - 421990 11/6/2016 Amazon - Softballs (12) 54.95 11/15/2016 226 - 45127- 425490 11/6/2016 Amazon - Cleaning Wipes (6 pk) 20.58 11/15/2016 101 - 41940- 421990 11/6/2016 Holiday - Unleaded Fuel 10.738 gals @ $2.219 23.83 11/15/2016 217 - 41990 - 421200 11/6/2016 Cub - Wraps, Almonds, Bananas, Oranges, Appl 19.93 11/15/2016 226 - 45127- 425410 11/6/2016 Recreation Supply - Pool Mats (11) 132.00 11/15/2016 226 - 45127- 421750 11/6/2016 Recreation Supply - Pool Mats (50) 573.32 11/15/2016 226 - 45127- 421750 11/6/2016 Target - Batteries 6.94 11/15/2016 217 - 41990- 421990 11/6/2016 Target - Batteries, Utility Knife, Card, 60.90 11/15/2016 101 - 41940 - 421990 11/6/2016 Kwik Stop - Unleaded Fuel - 5.640 gals @ $2.21 12.52 11/15/2016 217- 41990 - 421200 11/6/2016 Kwik Trip - Unleaded Fuel - 9.709 gals @ $2.19 21.35 11/15/2016 217 - 41990 - 421200 11/6/2016 Home Depot - Bulbs for Building (2) 67.94 11/15/2016 226 - 45122- 422990 11/6/2016 USPS - Priority Mail Pkg (1) 4 lbs 6.3 oz to St.1 9.85 11/15/2016 217 - 41990 - 432200 11/6/2016 USPS - Priority Mail Pkgs (3) to St. Paul 25.28 11/15/2016 217 - 41990 - 432200 11/6/2016 NBP - Various Colors Paper (17 pkgs) 93.11 11/15/2016 226 - 45122- 421990 11/6/2016 NBP - Staples, Pens, Paper, Screen Wipes 47.39 11/15/2016 217 - 41990 - 421990 11/6/2016 NBP - Tape, Envelopes (5 boxes) 117.41 11/15/2016 101 - 41940 - 421990 11/6/2016 NBP - Toner 144.83 11/15/2016 101- 41410 - 421990 11/6/2016 NBP - Calendar Refills 24.23 11/15/2016 217 - 41990 - 421990 11/6/2016 Sunray Printing - Postage for Fall/Winter Newlei 984.71 11/15/2016 101 - 41940 - 432200 11/6/2016 Survey Monkey - Annual License Gold Plan - 1( 300.00 11/15/2016 101 - 41800- 443300 11/6/2016 Horizon Pool - CPO Certification - RH 266.00 11/15/2016 226- 45122- 433100 11/6/2016 Eventbrite - MBPTA 2016 Fall Seminar 10/27/1 95.54 11/15/2016 101 - 42400 - 433100 11/6/2016 Eventbrite - WILS -Zeta Membership Fee 2016/: 25.00 11/15/2016 226 - 45122- 443300 11/6/2016 Randy's Sanitation - Sept 2016 Shredding - DM) 16.37 11/15/2016 217 - 41990 - 431990 11/6/2016 Randy's Sanitation - Sept 2016 Shredding - CH 16.37 11/15/2016 101 - 41940 - 431990 11/6/2016 Verizon - Aug 21 - Sept 20 26.02 11/15/2016 101 - 43120 - 432100 11/6/2016 Verizon - Aug 21 - Sept 20 140.04 11/15/2016 101 - 42200 - 432100 11/6/2016 Verizon - Aug 11 - Sept 10 41.01 11/15/2016 101- 43115- 432100 11/6/2016 Verizon - Aug 11 - Sept 10 13.67 11/15/2016 601 - 49440 - 432100 11/6/2016 Verizon - Aug 11 - Sept 10 13.67 11/15/2016 602 - 49490 - 432100 11/6/2016 Verizon - Aug 11 - Sept 10 13.66 11/15/2016 656- 49870 - 432100 11/6/2016 Stephens Peck - Title Book Revision Service for 85.00 11/15/2016 217 - 41990 - 443300 11/6/2016 Ausco - 2016 Softball Champion Shirts (13) 78.00 11/15/2016 226 - 45122- 443900 11/6/2016 Ausco - Staff Uniform Shirts (55) 288.75 11/15/2016 226- 45122- 421110 11/6/2016 Paula Paulson - Ceiling Draping for Wedding (2 850.00 11/15/2016 226- 45122- 431990 11/6/2016 FirstNet Learning- Online Safety Training 1,551.00 11/15/2016 101 - 41800 - 431960 11/6/2016 Moose Jaw - Climbing Wall Harnesses for Staff 1 109.90 11/15/2016 226 - 45127- 421710 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 Sherwin Williams - Paint, Trays, Liner, for Ware 193.23 11/15/2016 226 - 45122- 422990 11/6/2016 Wireless World - Cell Phone Charger 32.05 11/15/2016 226 - 45122- 421990 11/6/2016 Russells on the Lake - IEDC Breakfast 10/5/16 1,377.14 11/15/2016 213 - 46500- 443990 11/6/2016 Impark - Parking Northstar Ramp Mpls - JO 22.00 11/15/2016 101 - 41310 - 433100 11/6/2016 Wall Street Journal - Monthly Subscription 32.99 11/15/2016 101 - 41520- 443300 11/6/2016 Fastenal - #143- misc. small parts 7.97 11/15/2016 101 - 43120 - 422110 11/6/2016 Monti Napa - #143 & stock- (4) circuit 30.40 11/15/2016 101 - 43120 - 422110 11/6/2016 DISH - Nov. 2016 60.95 11/15/2016 609 - 49754- 432500 11/6/2016 Monti Napa (36) qrt. 5W30 oil 71.64 11/15/2016 101 - 43127- 421300 11/6/2016 Royal Tire - flat repair- Streets 90.40 11/15/2016 101 - 43120 - 440500 11/6/2016 Dyna - (200) flat washer; (200) nut nylon insrt 1 98.52 11/15/2016 101 - 43127 - 421990 11/6/2016 Arctic Glacier- resale - inv. 1955628010; 19556: 262.46 11/15/2016 609 - 49750- 425500 11/6/2016 Barco Prod- (5) case /10 rolls Pet Litter Bags 390.60 11/15/2016 101 - 45201- 421650 11/6/2016 WHCE- Sunset Ponds 9/1- 10/1/2016 (300) kWh 50.40 11/15/2016 602 - 49490 - 438100 11/6/2016 WHCE- 1645 & 1675 CR 39 29.63 11/15/2016 602 - 49490 - 438100 11/6/2016 WHCE- DMV 19.95 11/15/2016 217 - 41990- 431900 11/6/2016 WHCE- 2171 W River Street 36.45 11/15/2016 101 - 45201- 431900 11/6/2016 WHCE- Fire Dept 27.95 11/15/2016 101- 42200 - 431900 11/6/2016 WHCE- 5980 Jason Ave- Water 19.95 11/15/2016 601 - 49440 - 431900 11/6/2016 WHCE- MCC 27.95 11/15/2016 226 - 45122- 431900 11/6/2016 WHCE- 207 Chelsea Rd - Water 32.95 11/15/2016 601 - 49440 - 431900 11/6/2016 WHCE- 209 Cedar St.- Water 29.95 11/15/2016 601 - 49440 - 431900 11/6/2016 WHCE- 132 E Broadway- Water 19.95 11/15/2016 601 - 49440 - 431900 11/6/2016 WHCE- 107 River St. W - Parks 19.95 11/15/2016 101 - 45201- 431900 11/6/2016 WHCE- Highway Liquor - Nov. 2016 21.32 11/15/2016 609 - 49754- 431990 11/6/2016 WHCE -MCC - Nov 2016 19.95 11/15/2016 226 - 45122- 431990 11/6/2016 WHCE -200 Dundas Rd - Water- Nov 2016 29.95 11/15/2016 601 - 49440 - 431990 11/6/2016 WHCE -909 Golf Course Rd - Water- Nov 2016 19.95 11/15/2016 101 - 43110 - 431900 11/6/2016 WHCE - General Street Lighting 1,309.37 11/15/2016 101 - 43160 - 438100 11/6/2016 WHCE - Street Lt. Mute. Contract 8/16- 9/15/201 1,853.55 11/15/2016 101 - 43160 - 431900 11/6/2016 Hi -Way Liquor- testing cc machine 5.73 11/15/2016 609 - 49754- 421990 11/6/2016 Hi -Way Liquor- testing cc machine -5.74 11/15/2016 609 - 49754- 421990 11/6/2016 Cub - Food for First Aid Training 13.88 11/15/2016 101 - 41800 - 443990 11/6/2016 Fastenal - Lime Jacket MR 37.49 11/15/2016 101 - 43115- 421110 11/6/2016 Park Supply - Old Style Handwheel for Pool Pla; 386.26 11/15/2016 226 - 45122 - 421610 11/6/2016 Park Supply - Freight 5.95 11/15/2016 226 - 45122- 433300 11/6/2016 Monti Napa - Belt for Air Handler; Light Bulb 11.25 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Hooks for Mississippi Room; 8" Wrenc 17.97 11/15/2016 226 - 45122- 422990 11/6/2016 NBP - Copy Paper; Cash Register Rolls 99.00 11/15/2016 226 - 45122- 421990 11/6/2016 American Red Cross - Lifeguard Review Trainin 81.00 11/15/2016 226 - 45122- 433100 11/6/2016 Advanced Disposal - Trash Removal - Septembe 37,521.29 11/15/2016 101 - 43230 - 438400 11/6/2016 Advanced Disposal - Recycling Service - Septen 12,457.35 11/15/2016 101- 43230 - 438400 11/6/2016 Advanced Disposal - September 2016 108.97 11/15/2016 656- 49870 - 438400 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 Advanced Disposal - September 2016 -52.88 11/15/2016 101 - 43230 - 438400 11/6/2016 Advanced Disposal - September 2016 110.80 11/15/2016 101 - 43127 - 438400 11/6/2016 Advanced Disposal - September 2016 47.74 11/15/2016 101 - 45201- 438400 11/6/2016 Advanced Disposal - September 2016 23.87 11/15/2016 101 - 45201- 438400 11/6/2016 Advanced Disposal - September 2016 113.38 11/15/2016 602 - 49480 - 438400 11/6/2016 Advanced Disposal - September 2016 208.87 11/15/2016 226 - 45122- 438400 11/6/2016 Advanced Disposal - September 2016 11.93 11/15/2016 101 - 45501- 431990 11/6/2016 Advanced Disposal - September 2016 23.87 11/15/2016 609 - 49754- 438400 11/6/2016 Advanced Disposal - September 2016 23.87 11/15/2016 101 - 45201- 438400 11/6/2016 Banners.com - Montiview Park Grand Opening 1 50.50 11/15/2016 101 - 45201- 421990 11/6/2016 Hafele - Keys for Locker Locks (7) 217.70 11/15/2016 226 - 45122- 422990 11/6/2016 MN State Colleges - Registeration for Classes (5 2,900.00 11/15/2016 101 - 43111 - 433100 11/6/2016 G & K - Mop Rental 33.39 11/15/2016 226 - 45122- 431100 11/6/2016 G & K - Uniform Rental - Jeans 13.68 11/15/2016 226 - 45122- 441700 11/6/2016 G & K - Towel Rental 46.16 11/15/2016 226- 45122- 441710 11/6/2016 Verizon - Sept 4 - Oct 3 50.71 11/15/2016 101 - 42400 - 432100 11/6/2016 Verizon - Sept 4 - Oct 3 94.82 11/15/2016 226 - 45122- 432100 11/6/2016 Verizon - Sept 4 - Oct 3 104.82 11/15/2016 101- 43120 - 432100 11/6/2016 Verizon - Sept 4 - Oct 3 45.99 11/15/2016 601 - 49440 - 432100 11/6/2016 Verizon - Sept 4 - Oct 3 45.99 11/15/2016 602 - 49490 - 432100 11/6/2016 Monti Napa - fuse 3.49 11/15/2016 101 - 43127 - 421300 11/6/2016 Auto Value - #143- toggle 4.99 11/15/2016 101- 43120- 422110 11/6/2016 Grady's- Philip Pn sms Z 8x1 5.29 11/15/2016 601 - 49440 - 421990 11/6/2016 Martie's -straw for East Bridge Park 5.95 11/15/2016 101 - 45201- 440900 11/6/2016 Cub - (12) limes; (4) lemons 9.96 11/15/2016 609 - 49750- 425500 11/6/2016 Cub - (20) limes; (3) lemons 12.97 11/15/2016 609 - 49750- 425500 11/6/2016 Paypal- Winterland (4) powercords 20.75 11/15/2016 101 - 45201- 422300 11/6/2016 Monti Napa -(6) RV anti -freeze 23.22 11/15/2016 101 - 45201- 422300 11/6/2016 Auto Value - #143- Lumenz 4 Backup AMP; gro 26.38 11/15/2016 101 - 43120 - 422110 11/6/2016 Kwik Trip - (10.516) gal @2.559- 3 cans w/ non 26.91 11/15/2016 101 - 42200- 421200 11/6/2016 Runnings - halogen 500w; (6) 24pk water 30.93 11/15/2016 101 - 42200 - 421990 11/6/2016 Auto Value - #143- LED back -up light; LED plu, 51.87 11/15/2016 101 - 43120 - 422110 11/6/2016 Kl Taylor- repair zipper Turnout Gear 58.78 11/15/2016 101 - 42200 - 431990 11/6/2016 Fastenal - 475 ct. towel; (400) cable tie 63.10 11/15/2016 101- 45201- 421990 11/6/2016 Runnings -(2) uniform jeans- PW 64.98 11/15/2016 101 - 43120 - 421110 11/6/2016 Runnings - Bar Rollomatic; Stihl parts 65.69 11/15/2016 101- 46102 - 422100 11/6/2016 Runnings -T -Post Driver 69.99 11/15/2016 101 - 46102 - 421990 11/6/2016 Cenex- The Lake Coop Oil- boots TP 90.00 11/15/2016 101 - 45201- 420650 11/6/2016 Hirshfield's- (2) 5 gal. white- hockey boards 4th 191.55 11/15/2016 101 - 45201- 422300 11/6/2016 Big Daddy's Signs- (35) wine sale signs 197.73 11/15/2016 609 - 49754- 425550 11/6/2016 Hirshfield's- (3) 5 gal. white- 4th St. 292.65 11/15/2016 101 - 45201- 422300 11/6/2016 Christmas Lights, etc- (15) LED lights; (4) Y Po, 305.78 11/15/2016 101 - 45201- 421990 11/6/2016 BigMouth - freight 10 -18 -16 49.50 11/15/2016 609 - 49750- 433300 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 BigMouth - resale - shot glasses; can coolers; etc 396.00 11/15/2016 609 - 49750- 425400 11/6/2016 PayPal- ZPARKS- MONTIV- (2) Pullerbear Grip; 479.96 11/15/2016 101 - 45201- 421650 11/6/2016 Runnings - chain saw; chain 587.60 11/15/2016 101 - 46102 - 424100 11/6/2016 Valmont - ZPARKS- MONIV- Carsonite 66 "brow 1,056.40 11/15/2016 101 - 45201- 421650 11/6/2016 Envirotech- (4,240) gal Meltdown Apex C 5,427.20 11/15/2016 101 - 43125- 421600 11/6/2016 Aramark- Sept. 2016 uniforms- Parks 150.80 11/15/2016 101 - 45201- 441700 11/6/2016 Aramark- Sept. 2016 uniforms- Sewer 86.94 11/15/2016 602 - 49490 - 441700 11/6/2016 Aramark- Sept. 2016 uniforms- Water 86.94 11/15/2016 601 - 49440 - 441700 11/6/2016 Aramark- Sept. 2016 uniforms- Streets 218.34 11/15/2016 101 - 43120- 441700 11/6/2016 Aramark- Sept. 2016 -Shop towels 169.94 11/15/2016 101 - 43127 - 421990 11/6/2016 Grady's- 8 oz.blowoff duster 9.49 11/15/2016 601 - 49440 - 422700 11/6/2016 Cub - (25) limes; (5) lemons 14.95 11/15/2016 609 - 49750- 425500 11/6/2016 Hirshfield's- (5) 5 gal. white- 4th St. 487.75 11/15/2016 101 - 45201- 422300 11/6/2016 ZEP- (7) 5 gal. Asphalt Release Freeze 999.70 11/15/2016 101 - 43125- 421600 11/6/2016 Home Depot - (2) hex bolts 0.44 11/15/2016 101 - 43120 - 421990 11/6/2016 Fastenal - (100) PPH SMS 8x3/4 Z A 2.30 11/15/2016 601 - 49440 - 421990 11/6/2016 Auto Value -spark plug 2.49 11/15/2016 101 - 45201- 422100 11/6/2016 USPS - Flouride sample to State 3.21 11/15/2016 601- 49440 - 432200 11/6/2016 Auto Value - #143- 11" Long 2 -wire PLU 4.49 11/15/2016 101 - 43120 - 422110 11/6/2016 Monti Napa - #128 - (3) spark plug copper core 5.73 11/15/2016 101 - 43120 - 422100 11/6/2016 Grady's- moth balls 5.99 11/15/2016 101 - 45201- 422300 11/6/2016 Grady's- Vert GFCI Cover - Groveland Park 7.49 11/15/2016 101 - 45201- 422300 11/6/2016 Grady's- (20) bolts for Ellison Bldg winterization 9.96 11/15/2016 101 - 45201 - 422300 11/6/2016 Martie's -(2) mouse bait 19.98 11/15/2016 101 - 43120 - 421990 11/6/2016 Runnings - (2) Seafoam Motor Tuneup; (2) ylw s 24.94 11/15/2016 101 - 45201- 422100 11/6/2016 M & M Express - parts for chainsaws & weed w] 28.60 11/15/2016 101 - 43127 - 422100 11/6/2016 Auto Value - (6) RV Antifreeze 29.94 11/15/2016 101 - 45201- 422300 11/6/2016 Monti Napa - (3) coupler; Dielectric; misc. sm. p 39.07 11/15/2016 101 - 45201- 422100 11/6/2016 Husky Spring - #107- (2) Leaf Spring; (4) Threa 342.32 11/15/2016 101 - 43120 - 422110 11/6/2016 Husky Spring - #107- (2) HD Aftermarket Leaf : 894.52 11/15/2016 101 - 43120 - 422110 11/6/2016 Eventbrite - Showdown Displays Event to View 10.00 11/15/2016 226 - 45122- 433100 11/6/2016 American Red Cross - Shallow Water Life Guarc 105.00 11/15/2016 226 - 45122- 433100 11/6/2016 NBP - Calendars (4) 57.56 11/15/2016 101- 41940 - 421990 11/6/2016 NBP - Calendars (13) 209.49 11/15/2016 101 - 41940- 421990 11/6/2016 Contintential Research Corp - Nitrogen Oxide (1 768.00 11/15/2016 226 - 45122- 421600 11/6/2016 NBP - Cups, Plates, Tape, Knives, Wall Business 269.07 11/15/2016 101 - 41940- 421990 11/6/2016 Home Depot - Returned Milsheet & Sheet Metal -52.76 11/15/2016 226 - 45122- 422990 11/6/2016 Holiday - Unleaded Fuel 9.286 gals @ $2.159 20.05 11/15/2016 217 - 41990 - 421200 11/6/2016 G & K - Mats Inv# 1043607929 15.60 11/15/2016 217 - 41990 - 431990 11/6/2016 Sportsmith - Pedal Straps (2 sets); Leather Brake 50.48 11/15/2016 226- 45122- 422105 11/6/2016 Dacotah Paper - Bathroom & Locker Room Sup] 363.46 11/15/2016 226- 45122- 421990 11/6/2016 Dacotah Paper - Paper Plates & Cups for Conces 266.18 11/15/2016 226 - 45127- 421450 11/6/2016 Dacotah Paper - Cleaning Supplies 258.62 11/15/2016 226 - 45122- 421600 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description Amount Payment Date Acct Number 11/6/2016 Olson & Sons Electric - B & G Pump Repairs -1 1,587.97 11/15/2016 226 - 45122- 440440 11/6/2016 Mpls /St. Paul Business Journal Subscription 90.00 11/15/2016 213 - 46500- 443990 11/6/2016 Home Depot - Door Sweep; Mouse Traps 27.31 11/15/2016 217 - 41990 - 421990 11/6/2016 NBP - Staples, Latex Gloves 15.99 11/15/2016 217 - 41990 - 421990 11/6/2016 NBP - Fingertip Moistener, Paper, Hand Sanitize 61.05 11/15/2016 217 - 41990 - 421990 11/6/2016 NBP - Calendar, File Storage Boxes, Staples 36.32 11/15/2016 226 - 45122- 421990 11/6/2016 Trusted Employees - Background Check 23.00 11/15/2016 609 - 49754- 431990 11/6/2016 Trusted Employees - Background Check 37.00 11/15/2016 217 - 41990- 431990 11/6/2016 Trusted Employees - Background Checks (5) 129.00 11/15/2016 226 - 45122 - 431990 11/6/2016 Amazon - Calculator JC 143.05 11/15/2016 101 - 41940 - 421990 11/6/2016 Amazon - Tabbed Index Cards 35.58 11/15/2016 101 - 41940 - 421990 11/6/2016 Amazon - Clorox Dust Wipes 12.99 11/15/2016 101 - 41940 - 421990 11/6/2016 Amazon - Paper Note Spike 11.98 11/15/2016 101 - 41310- 421990 11/6/2016 Amazon - Tabbed Index Cards 9.51 11/15/2016 101 - 41410 - 421990 11/6/2016 Walmart - Lysol Cleaning Wipes 9.97 11/15/2016 226- 45127- 421980 11/6/2016 Walmart - Concession Food: Bananas, Protein R 45.42 11/15/2016 226 - 45127- 425410 11/6/2016 Walmart - Program Supplies 45.59 11/15/2016 226 - 45127- 421740 11/6/2016 Walmart - Cupcakes for Party 27.52 11/15/2016 226 - 45127- 421460 11/6/2016 Walmart - Mineral Oil 3.96 11/15/2016 226 - 45122- 422990 11/6/2016 Walmart - Bananas 2.10 11/15/2016 226 - 45127- 425410 11/6/2016 Wahnart - Basketball Nets (4) 9.88 11/15/2016 226 - 45127- 421980 11/6/2016 Home Depot - Door Sweeps for Mississippi Roo 46.00 11/15/2016 226 - 45122- 422990 11/6/2016 Home Depot - Mouse Traps 3.94 11/15/2016 101- 41941 - 421990 11/6/2016 Super America - Unleaded Fuel 9.736 gals @ $2 20.73 11/15/2016 217 - 41990 - 421200 11/6/2016 USPS - Priority Mail to St.Paul (1 pkg) 8.98 11/15/2016 217 - 41990 - 432200 11/6/2016 USPS - Priority Mail to St.Paul (1 pkg) 8.30 11/15/2016 217 - 41990 - 432200 11/6/2016 Constant Contact - Monthly Email Marketing Se 60.00 11/15/2016 226- 45122- 430910 11/6/2016 Monti Napa - Emery Cloth for Sanding 3.69 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Shelf Supports for Boom Room; Tool fi 29.15 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Glue 4.12 11/15/2016 226 - 45122- 422990 11/6/2016 Grady's- Key Ring Split; Screws; Nuts 9.87 11/15/2016 226 - 45122- 422990 11/6/2016 St Cloud Parking- Mike M Fire Chief Conventio 4.00 11/15/2016 101 - 42200 - 433100 11/6/2016 St Cloud Parking- Don Fire Chief Convention 4.80 11/15/2016 101 - 42200 - 433100 11/6/2016 St Cloud Parking- Don Fire Chief Convention 6.00 11/15/2016 101 - 42200 - 433100 11/6/2016 Cub - (20) limes; (8) lemons 15.92 11/15/2016 609 - 49750- 425500 11/6/2016 Home Depot - (2) locate stakes- 1/2 7.97 11/15/2016 601 - 49440 - 421990 11/6/2016 Home Depot - (2) locate stakes- 1/2 7.97 11/15/2016 602 - 49490 - 421990 11/6/2016 Green Mill - lunch Don & MIke Fire Chief Con-, 36.08 11/15/2016 101 - 42200 - 433100 11/6/2016 Auto Value - (2) Organic Vapor Half, (6) 32oz m 36.12 11/15/2016 101 - 45201- 422100 11/6/2016 Cabela's - boots Roger H. 90.00 11/15/2016 101 - 43120 - 420650 11/6/2016 Northern Tool- (2) coil assy. 137.47 11/15/2016 101 - 43120- 422100 11/6/2016 Boyer Truck -(2) Brake Drum;(2) slackAdj; (2) ( 532.12 11/15/2016 101 - 43120 - 422110 11/6/2016 Gemplers- (4) push brooms 150.40 11/15/2016 101 - 43127 - 421990 AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) Invoice No Description 11/6/2016 Locators & Supplies- (2) Sign Stand; Meas. Wht 11/6/2016 Royal Tire - (2) Mich. front tires case loader -1/2 11/6/2016 Royal Tire - (2) Mich. front tires case loader -1/2 11/6/2016 Papco - Spray Gun; Upholstery Tool 11/6/2016 Vistaprint - Checks 11/6/2016 123 Signup - APA Payroll Meeting RLC 11/6/2016 Gopher Bearing (BDI) - Ball Bearings for #11 A 11/6/2016 Laser Memories - Credit Inv# 983 - City Hall In, 11/6/2016 Wahnart - Batteries:Microphone & Asst Listeninj 11/6/2016 Red's - non - oxygenated gas for generator on buc 11/6/2016 Dyna - crimp /shrink connectors; slasher cut -off N 11/6/2016 Walmart - Storage Box 11/6/2016 NBP - Date Recd Stamp, Pens, Green Paper 11/6/2016 NIHCA - Nat'd Independ Health Club Assoc. - 7 Vendor: 2438 00007831533 00007834589 00007834589 00007834589 Check Total: VANCO SERVICES LLC Vanco - Fitness Rewards - October 2016 Vanco - Gateway Exchange - October 2016 Vanco - Gateway Exchange - October 2016 Vanco - Gateway Exchange - October 2016 Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number 637.88 11/15/2016 101 - 43120 - 422600 2,416.42 11/15/2016 101 - 43120 - 422200 2,416.42 11/15/2016 101 - 43125- 422200 641.14 11/15/2016 226 - 45122- 421100 54.50 11/15/2016 217 - 41990 - 421990 45.00 11/15/2016 101-41520-433100 267.80 11/15/2016 226 - 45122- 422100 -27.00 11/15/2016 226 - 45122- 421110 11.72 11/15/2016 101 - 41110 - 443990 2.65 11/15/2016 101 - 43120 - 421200 745.41 11/15/2016 101 - 45201- 422300 9.93 11/15/2016 101 - 41410 - 421990 78.70 11/15/2016 101 - 41940 - 421990 399.00 11/15/2016 226 - 45122- 443300 105,113.77 Check Sequence: 6 55.25 11/15/2016 226 - 45122- 430700 39.78 11/15/2016 656- 49870 - 443980 20.59 11/15/2016 601 - 49440 - 443980 20.59 11/15/2016 602 - 49490 - 443980 136.21 392,974.38 The preceding list of bills payables was reviewed and approved for payment. Date: 11/28/16 Approved by: Mayor Brian Stumpf AP- Computer Check Proof List by Vendor (11/16/2016 - 2:00 PM) 6 Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 11/22/2016 - 3:42PM Batch: 00205.11.2016 - 00205.11.2016 AP Invoice No Description Amount Payment Date Acct Number Vendor: 2925 1ST LINE /LEEWES VENTURES LLC Check Sequence: 1 123255 Flavored Syrups for Concession 161.50 11/29/2016 22645127- 425410 Check Total: 161.50 Vendor: 2002 ELMERABBAS Check Sequence: 2 11/03/2016 Visit w /Santa - 12/3/16 (2.5 hrs) 187.50 11/29/2016 226 - 45127- 431990 Check Total: 187.50 Vendor: 1023 AMERICAN PLANNING ASSOCIATION Check Sequence: 3 11/17/2016 2017 Membership - APA & AICP Category F M 475.00 11/29/2016 101 - 41910 - 443300 Check Total: 475.00 Vendor: 2337 CINDYANDERSON Check Sequence: 4 11/16/2016 Election Judge 2016 (19.75 hrs) 197.50 11/29/2016 101 - 41410- 431990 Check Total: 197.50 Vendor: 2338 FREDRICK ANDERSON Check Sequence: 5 11/16/2016 Election Judge Mileage (22 miles) 11.88 11/29/2016 101 - 41410 - 433100 11/16/2016 Election Judge 2016 (18 hrs) 212.00 11/29/2016 101 - 41410 - 431990 Check Total: 223.88 Vendor: 1039 AQUA LOGIC INC Check Sequence: 6 45605 Whisperflo 2 -3 Hp & Seal 452.63 11/29/2016 226 - 45122- 421610 Check Total: 452.63 Vendor: 4576 MARGARET ARNDT Check Sequence: 7 11/16/2016 Election Judge 2016 (18.5 hrs) 185.00 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number Check Total: 196.88 Vendor: 3491 ARTISAN BEER COMPANY Check Sequence: 8 3138667 resale - beer 112.00 11/29/2016 609 - 49750- 425200 3139119 resale - beer 395.00 11/29/2016 609- 49750- 425200 3139501 resale - beer 64.00 11/29/2016 609 - 49750- 425200 362868 resale - beer credit inv #3130075 -41.25 11/29/2016 609 - 49750- 425200 364743 resale - beer credit inv# 3136477 -80.00 11/29/2016 609 - 49750- 425200 365285 resale - beer credit inv# 3136477 - 120.00 11/29/2016 609- 49750- 425200 Check Total: 329.75 Vendor: 4502 ARVIG Check Sequence: 9 256340 Oct 2016- Calix; Border States; Zyxel 8,112.08 11/29/2016 656- 49877 - 421800 Oct 2016 Oct 1- 31/2016 Subscriber Billings -5.64 11/29/2016 656- 00000 - 362900 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 567.02 11/29/2016 656- 00000 - 341190 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 1,488.93 11/29/2016 656- 00000 - 362920 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 45,422.18 11/29/2016 656- 00000 - 380510 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 58,880.33 11/29/2016 656- 00000 - 380520 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 14,749.51 11/29/2016 656- 00000 - 380522 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 22,184.72 11/29/2016 656- 00000 - 380530 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 589.12 11/29/2016 656- 00000 - 380531 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 929.66 11/29/2016 656- 00000 - 380532 Oct 2016 Oct 1- 31/2016 Subscriber Billings -14.76 11/29/2016 656- 00000 - 380533 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 1,750.00 11/29/2016 656- 00000 - 380542 Oct 2016 Oct 1- 31/2016 Subscriber Billings - 2,933.15 11/29/2016 656- 00000 - 380557 Oct 2016 Oct 1- 31/2016 Subscriber Billings -85.00 11/29/2016 656- 00000 - 380558 Oct 2016 Oct 1- 31/2016 Subscriber Billings 1,898.48 11/29/2016 656- 00000 - 380545 Oct 2016 Oct 1- 31/2016 Subscriber Billings 2,979.64 11/29/2016 656- 00000 - 380546 Oct 2016 Oct 1- 31/2016 Subscriber Fee 71,156.77 11/29/2016 656- 49870 - 430600 Oct 2016 Oct 1- 31/2016 Management Fee 12,500.00 11/29/2016 656- 49870 - 430700 Oct 2016 Oct 1- 31/2016 Fixed Fee 77,756.39 11/29/2016 656- 49870- 430800 Oct 2016 Oct 1- 31/2016 Credit Cards Deposits 45,368.83 11/29/2016 656- 00000 - 202099 Oct 2016 Oct 1- 31/2016 VANCO Deposits 15,328.80 11/29/2016 656- 00000 - 202099 Oct 2016 Oct 1- 31/2016 CABS Deposits 905.03 11/29/2016 656- 00000 - 202099 Oct 2016 Oct 1- 31/2016 Accts Rcvbl - 108.89 11/29/2016 656- 00000 - 115025 Check Total: 86,297.11 Vendor: 4577 GLORIE BELFANZ Check Sequence: 10 11/16/2016 Election Judge 2016 (13 hrs) 130.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 4.86 11/29/2016 101 - 41410 - 433100 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 134.86 Vendor: 1065 BELLBOY CORPORATION Check Sequence: 11 56220700 resale - wine 1,166.00 11/29/2016 609 - 49750- 425300 56220700 resale - liquor 287.00 11/29/2016 609- 49750- 425100 56220700 freight 32.40 11/29/2016 609 - 49750- 433300 56343200 resale - liquor 450.17 11/29/2016 609 - 49750- 425100 56343200 freight 4.05 11/29/2016 609 - 49750- 433300 94935600 resale -juice, condiments 111.50 11/29/2016 609- 49750- 425500 94935600 freight 0.51 11/29/2016 609 - 49750- 433300 Check Total: 2,051.63 Vendor: 3960 BARBARA BERNDTSON Check Sequence: 12 11/16/2016 Election Judge 2106 (18.25 hrs) 182.50 11/29/2016 101- 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (16 miles) 8.64 11/29/2016 101 - 41410 - 433100 Check Total: 191.14 Vendor: 1067 BERNICK'S Check Sequence: 13 196466 resale - soda pop 80.70 11/29/2016 609 - 49750- 425400 196466 resale -juice 16.40 11/29/2016 609 - 49750- 425500 196469 resale - beer 1,043.50 11/29/2016 609 - 49750- 425200 197148 resale - Pop, Water, Milk, Juice 718.20 11/29/2016 226- 45127- 425410 199189 resale - soda pop 154.80 11/29/2016 609 - 49750- 425400 199189 resale -juice 65.60 11/29/2016 609 - 49750- 425500 199190 resale - beer 1,528.15 11/29/2016 609 - 49750- 425200 199766 resale - Pop, Water, 367.25 11/29/2016 226 - 45127- 425410 Check Total: 3,974.60 Vendor: 2340 GLADYS BITZER Check Sequence: 14 11/16/2016 Election Judge 2016 - (16.25 Ins) 182.50 11/29/2016 101 - 41410 - 431990 Check Total: 182.50 Vendor: 4590 PAULAYVONNE BJORKLUND Check Sequence: 15 11/09/2016 Visit w /Santa Pictures - 12/3/16 250.00 11/29/2016 226 - 45127- 431990 Check Total: 250.00 Vendor: 3632 BRIAN BRAMLEY Check Sequence: 16 7401 Emerg. Resp. Sol - labor -Rplcd Valve Stem Wash 47.50 11/29/2016 101 - 42200 - 440440 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 7401 Emerg. Resp. Sol- Rplcd Valve Stem Washer /0-1 19.86 11/29/2016 101 - 42200 - 440440 Check Total: 67.36 Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPIF Check Sequence: 17 1080553475 resale - liquor 2,026.05 11/29/2016 609- 49750- 425100 1080553475 resale - wine 56.00 11/29/2016 609 - 49750- 425300 1080553475 freight 24.34 11/29/2016 609 - 49750- 433300 1080553476 resale - beer 138.50 11/29/2016 609 - 49750- 425200 1080556767 resale - liquor 1,254.08 11/29/2016 609- 49750- 425100 1080556767 resale- wine 374.00 11/29/2016 609 - 49750- 425300 1080556767 freight 27.23 11/29/2016 609 - 49750- 433300 Check Total: 3,900.20 Vendor: 4555 JIM BRUNZELL Check Sequence: 18 12/10/16 Special Appearance 12/10/16 500.00 11/29/2016 609 - 49754 - 425550 Check Total: 500.00 Vendor: 3962 LINDA BUCHMANN Check Sequence: 19 11/16/2016 Election Judge 2016 (18 Ins) 180.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 191.88 Vendor: 1088 CADD ENGINEERING SUPPLY INC Check Sequence: 20 INV050646 Canon iPF780 MFP Printer SNBAAB3250 6,895.00 11/29/2016 702 - 00000 - 424100 Check Total: 6,895.00 Vendor: 1091 CAMPBELL KNUTSON PA Check Sequence: 21 2348 -103G 110 FiberNet General -October 2016 75.00 11/29/2016 656- 49870 - 430400 2348 -125G 14 Church of St.Henry/FallonAve Improvement - ( 285.00 11/29/2016 101 - 41610 - 430400 2348 -138G 5 16D002 - Mills Fleet Farm Addition - October 21 120.00 11/29/2016 101 - 00000 - 220110 2348 -139G 3 Nelson Purchase Agreement - October 2016 120.00 11/29/2016 101 - 41610 - 430400 2348 -140G 1 16D004 - Warnert Retail Second Addition - Octc 1,903.40 11/29/2016 101 - 00000 - 220110 2348 -141G 1 2016 -045 - Camping World First Addition - Octc 612.00 11/29/2016 101 - 00000 - 220110 Check Total: 3,115.40 Vendor: 1094 CAREFREE LAWN SERVICE INC Check Sequence: 22 15897 Riverside- Fall clean up; (1) mow; Flwr Rmvl 3,250.00 11/29/2016 651- 49010 - 431050 15897 Hillside - Fall Clean Up 330.00 11/29/2016 101 - 45201- 431050 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number Check Total: 3,580.00 Vendor: 1095 CARLOS CREEK WINERY INC Check Sequence: 23 13080 resale- wine 864.00 11/29/2016 609 - 49750- 425300 Check Total: 864.00 Vendor: 4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 24 642366 resale - beer 131.25 11/29/2016 609 - 49750- 425200 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 131.25 Vendor: 1106 CENTRAL MCGOWAN INC Check Sequence: 25 00976780 Bulk Carbon Dioxide (146 lbs) 55.20 11/29/2016 226 - 45122- 421600 00979162 Bulk Carbon Dioxide (395 lbs) 105.00 11/29/2016 226 - 45122- 421600 Check Total: 160.20 Vendor: 3831 RAELYNN COOK Check Sequence: 26 11/18/2016 Mileage Reimb. - Payroll Chapter Meeting 11 /1 i 35.26 11/29/2016 101 - 41520- 433100 Check Total: 35.26 Vendor: 2080 CRYSTEEL TRUCK EQUIPMENT INC Check Sequence: 27 F39050 S.S. Chute Assy- part# 12816 -H 2,032.79 11/29/2016 101 - 43125- 422100 Check Total: 2,032.79 Vendor: 2935 CUSTOMIZED FIRE RESCUE TRAINING IN( Check Sequence: 28 917 FIRE DN- Training reimbrs. by Cargill- Haz. Mz 1,500.00 11/29/2016 101 - 42200 - 433100 936 601 Elm St - asbestos inspec.- req. by MPCA- R 500.00 11/29/2016 101- 42200 - 431990 Check Total: 2,000.00 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 29 1222148 resale - beer 23,082.25 11/29/2016 609- 49750- 425200 1222148 resale - beer n/a 25.10 11/29/2016 609 - 49750- 425400 134645 resale - beer credit - 198.90 11/29/2016 609 - 49750- 425200 135025 -2 resale- beer - correctinv. pd 11/3/16 81.60 11/29/2016 609- 49750- 425200 135176 resale - beer 512.00 11/29/2016 609 - 49750- 425200 135176 resale - beer n/a 16.80 11/29/2016 609 - 49750 - 425400 135279 resale - beer 50.40 11/29/2016 609 - 49750- 425200 135431 resale - beer credit -72.00 11/29/2016 609 - 49750- 425200 135578 resale - beer 2,179.65 11/29/2016 609 - 49750- 425200 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 135578 resale - mix 42.75 11/29/2016 609 - 49750- 425500 135578 resale - beer n/a 336.00 11/29/2016 609 - 49750- 425400 135803 resale - beer 483.85 11/29/2016 609 - 49750- 425200 135804 resale - beer n/a -27.20 11/29/2016 609 - 49750- 425200 Check Total: 26,512.30 Vendor: 2351 AGNES DEMARAIS Check Sequence: 30 11/16/2016 Election Judge 2016 (19.75 hrs) 197.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 209.38 Vendor: 4578 JANET DOUCETTE Check Sequence: 31 11/16/2016 Election Judge 2016 (18.25 hrs) 182.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 12.96 11/29/2016 101- 41410 - 433100 Check Total: 195.46 Vendor: 2354 ROSEANNE DURAN Check Sequence: 32 11/16/2016 Head Election Judge 2016 (42.5 hrs) 617.50 11/29/2016 101 - 41410- 431990 Check Total: 617.50 Vendor: 1153 ECM PUBLISHERS INC Check Sequence: 33 424317 Notice of Election - Ad# 610891 350.74 11/29/2016 101 - 41410 - 435100 424318 Public Accuracy Test - Ad# 612297 55.38 11/29/2016 101 - 41410- 435100 426482 2016045 - Camping World Variance - Ad# 6165 110.76 11/29/2016 101 - 41910- 435100 431097 15C004 - Th 25 /7th St Bids - Ad# 619582 775.32 11/29/2016 400 - 43300 - 459014 Check Total: 1,292.20 Vendor: 3963 KERI ERICKSON Check Sequence: 34 11/16/2016 Election Judge 2016 (17.75 hrs) 177.50 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101- 41410 - 433100 Check Total: 189.38 Vendor: 2561 FERGUSON WATERWORKS #2516 Check Sequence: 35 224203 (2) 3/4 T10 Meter Dcdr Usg 348.69 11/29/2016 601 - 49440 - 422701 Check Total: 348.69 Vendor: 3218 TIMOTHY J FINK Check Sequence: 36 11/16/2016 Election Judge 2016 (11.5 hrs) 115.00 11/29/2016 101 - 41410- 431990 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Amount Payment Date Acct Number Check Sequence: 37 252.00 11/29/2016 609 - 49750- 425500 252.00 Check Sequence: 38 180.00 11/29/2016 101- 41410- 431990 11.88 11/29/2016 101- 41410- 433100 Check Sequence: 39 500.00 11/29/2016 609- 49754- 425550 500.00 Check Sequence: 40 177.50 11/29/2016 101- 41410 - 431990 11.88 11/29/2016 101 - 41410 - 433100 Check Sequence: 41 58.78 11/29/2016 609 - 49754- 431990 58.78 Check Sequence: 42 182.50 11/29/2016 101- 41410- 431990 11.88 11/29/2016 101 - 41410- 433100 Check Sequence: 43 72.00 11/29/2016 609 - 49750- 425300 2.25 11/29/2016 609 - 49750- 433300 Check Sequence: 44 190.00 11/29/2016 101 - 41410 - 431990 11.88 11/29/2016 101-41410-433100 Check Total: Vendor: 1662 FLAHERTY'S HAPPY TYME COMPANY 32338 resale - Tom & Jerry mix; Buttered Rum mix Check Total: Vendor: 4579 DOROTHY FRIDGEN 11/16/2016 Election Judge 2016 (18 hrs) 11/16/2016 Election Judge 2016 Mileage Check Total: Vendor: 4554 GREG GAGNE 12/10/16 Special Appearance 12/10/16 Check Total: Vendor: 3965 MARK GILBERTS 11/16/2016 Election Judge 2016 (17.75 hrs) 11/16/2016 Election Judge 2016 Mileage (22 miles) Check Total: Vendor: 1859 GODFATHER'S EXTERMINATING INC 116314 Pest Control- (2) mice; spot spray Check Total: Vendor: 2358 JACQUELIN GORDON 11/16/2016 Election Judge 2016 (18.25 hrs) 11/16/2016 Election Judge 2016 Mileage (22 miles) Check Total: Vendor: 1206 GRAPE BEGINNINGS INC 12365 resale - wine 12365 freight Check Total: Vendor: 4580 MATTHEW GRISWOLD 11/16/2016 Election Judge 2016 (19 hrs) 11/16/2016 Election Judge 2016 Mileage AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Amount Payment Date Acct Number Check Sequence: 37 252.00 11/29/2016 609 - 49750- 425500 252.00 Check Sequence: 38 180.00 11/29/2016 101- 41410- 431990 11.88 11/29/2016 101- 41410- 433100 Check Sequence: 39 500.00 11/29/2016 609- 49754- 425550 500.00 Check Sequence: 40 177.50 11/29/2016 101- 41410 - 431990 11.88 11/29/2016 101 - 41410 - 433100 Check Sequence: 41 58.78 11/29/2016 609 - 49754- 431990 58.78 Check Sequence: 42 182.50 11/29/2016 101- 41410- 431990 11.88 11/29/2016 101 - 41410- 433100 Check Sequence: 43 72.00 11/29/2016 609 - 49750- 425300 2.25 11/29/2016 609 - 49750- 433300 Check Sequence: 44 190.00 11/29/2016 101 - 41410 - 431990 11.88 11/29/2016 101-41410-433100 Invoice No Description Amount Payment Date Acct Number AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 201.88 Vendor: 3553 HARVEST BANK Check Sequence: 45 11/22/2016 Principal - 2013 G.O. Certificates of Indebtedne: 60,000.00 11/29/2016 703 - 00000 - 231100 11/22/2016 Interest - 2013 G.O. Certificates of Indebtedness 5,250.00 11/29/2016 703 - 00000 - 461100 Check Total: 65,250.00 Vendor: 1223 HAWKINS INC Check Sequence: 46 3980217 Azone, Clearitas, Hydrochloric Acid, Sulfuric Ac 1,258.02 11/29/2016 226 - 45122- 421600 3982828 Stain & Scale; Hyfac (5 gal pail each) 331.53 11/29/2016 226 - 45122- 421600 Check Total: 1,589.55 Vendor: 4581 LEE RENEE HITTER Check Sequence: 47 11/16/2016 Election Judge 2016 (19 hrs) 190.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101- 41410 - 433100 Check Total: 201.88 Vendor: 3206 WILLIAM M HOFFARTH Check Sequence: 48 11/16/2016 Election Judge 2016 (18 Ins) 180.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (28 Miles) 15.12 11/29/2016 101 - 41410 - 433100 Check Total: 195.12 Vendor: 4218 HOHENSTEINS, INC Check Sequence: 49 861206 resale - beer 551.50 11/29/2016 609 - 49750- 425200 Check Total: 551.50 Vendor: 2362 DARLA HOSKINS Check Sequence: 50 11/16/2016 Election Judge 2016 (11 hrs) 110.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101- 41410 - 433100 Check Total: 121.88 Vendor: 3207 LOIS MARIE HULTBERG Check Sequence: 51 11/16/2016 Election Judge 2016 (21.5 Ins) 215.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 226.88 Vendor: 1253 J H LARSON COMPANY Check Sequence: 52 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number S101341484 250W Base Lamp 170.64 11/29/2016 226 - 45122- 422300 Check Total: 170.64 Vendor: 1259 JJ TAYLOR DISTRIBUTING Check Sequence: 53 2577872 resale - beer 3,465.70 11/29/2016 609- 49750- 425200 2581306 resale - beer 2,893.87 11/29/2016 609 - 49750- 425200 2581306 resale - beer n/a 24.60 11/29/2016 609 - 49750- 425400 Check Total: 6,384.17 Vendor: 3855 JOANNE C JOHNSON Check Sequence: 54 Nov 2016 BLANDN - Billing Period November 2016 3,000.00 11/29/2016 656- 00000 - 220250 Check Total: 3,000.00 Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. Check Sequence: 55 5580518 resale- wine 1,799.70 11/29/2016 609 - 49750- 425300 5580518 resale - wine n/a 32.00 11/29/2016 609 - 49750- 425400 5580518 freight 47.52 11/29/2016 609 - 49750- 433300 5581900 resale - liquor 4,691.23 11/29/2016 609 - 49750- 425100 5581900 freight 48.71 11/29/2016 609 - 49750- 433300 5581901 freight 35.99 11/29/2016 609 - 49750- 433300 5581901 resale- wine 1,675.70 11/29/2016 609 - 49750- 425300 5584403 resale - liquor 1,726.70 11/29/2016 609 - 49750- 425100 5584403 freight 25.92 11/29/2016 609 - 49750- 433300 5584404 freight 18.72 11/29/2016 609 - 49750- 433300 5584404 resale- wine 601.30 11/29/2016 609- 49750- 425300 5586035 freight 72.00 11/29/2016 609 - 49750- 433300 5586035 resale- beer 5,482.85 11/29/2016 609 - 49750- 425200 5586036 resale- wine 2,025.50 11/29/2016 609 - 49750- 425300 5586036 resale- wine n/a 41.35 11/29/2016 609 - 49750- 425400 5586036 freight 56.64 11/29/2016 609 - 49750- 433300 5586037 resale - beer 21.99 11/29/2016 609 - 49750- 425200 5587465 freight 71.88 11/29/2016 609- 49750- 433300 5587465 resale - liquor 6,688.04 11/29/2016 609 - 49750- 425100 5587466 resale - wine 2,031.45 11/29/2016 609 - 49750- 425300 5587466 resale - mix 95.59 11/29/2016 609 - 49750- 425400 5587466 freight 56.16 11/29/2016 609 - 49750- 433300 5590178 freight 24.48 11/29/2016 609 - 49750- 433300 5590178 resale- wine 797.95 11/29/2016 609 - 49750- 425300 599189 resale - wine credit inv #5531196 -4.67 11/29/2016 609 - 49750- 425300 600017 resale - liquor credit -70.00 11/29/2016 609 - 49750- 425100 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Amount Payment Date Acct Number 110.00 11 00 74.50 - 11 1,388.53 t �n 11 Check Sequence: 56 11/29/2016 101 - 41410 - 431990 11/29/2016 101- 41410- 433100 Check Sequence: 57 11/29/2016 609 - 49750- 425200 Check Sequence: 58 11/29/2016 101- 43120- 422600 Check Sequence: 59 11/29/2016 226 - 45122- 431990 11/29/2016 226 - 45122- 435600 Check Sequence: 60 11/29/2016 101 - 43120- 421200 11/29/2016 101 - 43120 - 421200 Check Sequence: 61 11/29/2016 702 - 00000 - 441500 Check Sequence: 62 11/29/2016 101 - 42100 - 431990 Check Sequence: 63 11/29/2016 213 - 46301 - 431990 Check Total: Vendor: 4582 ELIZABETH LEITCH -SELL 11/16/2016 Election Judge 2016 (11 hrs) 11/16/2016 Election Judge 2016 Mileage Check Total: Vendor: 4456 LUPULIN BREWING LLC 168 resale- beer Check Total: Vendor: 1386 M -R SIGN CO INC 193189 (38) misc. signs Check Total: Vendor: 1229 MARRS ADVERTISING & DESIGN INC 1366 Business Cards TM 1366 Wedding Folders (250) Check Total: Vendor: 3745 MANSFIELD OIL COMPANY 20131297 (695) gal diesel @ $2 20131298 (700) gal unleaded @ $1.76 Check Total: Vendor: 1308 MARCOINC 317556835 11/10/16 - 12/10/16 Contract Payment Check Total: Vendor: 1330 CITY OF MINNEAPOLIS 400451000595 (204) Transactions - October 2016 Check Total: Vendor: 2160 MINNESOTA POLLUTIION CONTROL AGED 10000018518 PBP Reimbursements - Fees for 100 Broadway ; Check Total: AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Amount Payment Date Acct Number 110.00 11 00 74.50 - 11 1,388.53 t �n 11 Check Sequence: 56 11/29/2016 101 - 41410 - 431990 11/29/2016 101- 41410- 433100 Check Sequence: 57 11/29/2016 609 - 49750- 425200 Check Sequence: 58 11/29/2016 101- 43120- 422600 Check Sequence: 59 11/29/2016 226 - 45122- 431990 11/29/2016 226 - 45122- 435600 Check Sequence: 60 11/29/2016 101 - 43120- 421200 11/29/2016 101 - 43120 - 421200 Check Sequence: 61 11/29/2016 702 - 00000 - 441500 Check Sequence: 62 11/29/2016 101 - 42100 - 431990 Check Sequence: 63 11/29/2016 213 - 46301 - 431990 Invoice No Description Amount Payment Date Acct Number Vendor: 1346 MN DEPT OF HEALTH Check Sequence: 64 FBL- 13905 -15733 2017 Licnese Renewal Application - MCC 1,095.00 11/29/2016 226 - 45122- 443700 Check Total: 1,095.00 Vendor: 3967 KATHLEEN MOLL Check Sequence: 65 11/16/2016 Election Judge 2016 (10 hrs) 100.00 11/29/2016 101- 41410- 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101 - 41410- 433100 Check Total: 111.88 Vendor: 1377 MONTICELLO SENIOR CENTER Check Sequence: 66 November 2016 Monthly Allocation - Nov 2016 4,730.00 11/29/2016 101 - 45175- 444310 Check Total: 4,730.00 Vendor: 2368 JUDITH MOODY Check Sequence: 67 11/16/2016 Election Judge 2016 (17 hrs) 170.00 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage (22 miles) 11.88 11/29/2016 101- 41410- 433100 Check Total: 181.88 Vendor: 2818 RUTH MORGAN Check Sequence: 68 11/16/2016 Election Judge 2016 (19.5 hrs) 195.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410- 433100 Check Total: 206.88 Vendor: 4583 MERRIJO MOYER Check Sequence: 69 11/16/2016 Election Judge 2016 (13.5 hrs) 135.00 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 146.88 Vendor: 1390 MTI DISTRIBUTING INC Check Sequence: 70 1093481 10 Foot Mower- state bid 62,961.22 11/29/2016 703 - 00000 - 165010 Check Total: 62,961.22 Vendor: 1913 NEW FRANCE WINE Check Sequence: 71 114814 resale - wine 1,012.00 11/29/2016 609 - 49750- 425300 114814 freight 22.50 11/29/2016 609 - 49750- 433300 Check Total: 1,034.50 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number Vendor: 1401 NORTHWEST ASSOCIATED CONSULTANTS Check Sequence: 72 22620 Oct 2016 - Tech Assistance - City Projects 1,090.31 11/29/2016 101 - 41910- 431990 22621 16DO02 - Mills Fleet Farm - Tech Assistance - O 372.00 11/29/2016 101 - 00000 - 220110 22621 ZMISHS - Monti High School PUD- Tech Assisi 217.00 11/29/2016 101 - 00000 - 220110 22621 201642 - Sherburne State Bank/Warnert-Tech As 341.00 11/29/2016 101 - 00000 - 220110 22621 201645 - Camping World -Tech Assistance - Oct 2,377.75 11/29/2016 101 - 00000 - 220110 22621 Prairie Ponds - Tech Assistance - Oct 2016 613.08 11/29/2016 101 - 41910 - 431990 22621 West Metro Directional Signs - Tech Assistance 93.00 11/29/2016 101 - 41910- 431990 22622 Oct 2016 - Tech Assistance - Meetings 300.00 11/29/2016 101 - 41910- 431990 Check Total: 5,404.14 Vendor: 4472 NOVAK FLECK INC Check Sequence: 73 11/21/2016 Escrow Refund: 85487 Fairhill Ln/Hunters Cros: 2,000.00 11/29/2016 101 - 00000 - 220110 Check Total: 2,000.00 Vendor: 1411 OLSON & SONS ELECTRIC INC Check Sequence: 74 54166 Change Out Pool Motor 407.82 11/29/2016 226 - 45122- 440440 Check Total: 407.82 Vendor: 2387 FRANK OPAY Check Sequence: 75 11/16/2016 Election Judge 2016 (18 hrs) 180.00 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 14.96 11/29/2016 101 - 41410 - 433100 Check Total: 194.96 Vendor: 1421 PARK SUPPLY OF AMERICA INC Check Sequence: 76 207713100 Plumbing Items: Master Kits for Closet, Cover,) 166.93 11/29/2016 226 - 45122- 422990 Check Total: 166.93 Vendor: 1273 PAUSTIS & SONS WINE CO Check Sequence: 77 8569248 resale- wine 636.00 11/29/2016 609 - 49750- 425300 8569248 freight 7.00 11/29/2016 609 - 49750- 433300 8569441 resale - wine 660.00 11/29/2016 609 - 49750- 425300 8569441 freight 8.75 11/29/2016 609 - 49750- 433300 8569857 freight 5.25 11/29/2016 609 - 49750- 433300 8569857 resale- wine 223.50 11/29/2016 609 - 49750- 425300 Check Total: 1,540.50 Vendor: 2386 DIANE PETERS Check Sequence: 78 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 11/16/2016 Election Judge 2016 (11.75 Ins) 117.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 129.38 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 79 2070690 resale - liquor 2,155.39 11/29/2016 609 - 49750- 425100 2070690 freight 21.60 11/29/2016 609 - 49750- 433300 2070691 freight 64.79 11/29/2016 609 - 49750- 433300 2070691 resale- wine 2,339.25 11/29/2016 609- 49750- 425300 2070691 resale- wine n/a 72.00 11/29/2016 609 - 49750- 425400 2072498 resale - liquor 3,798.50 11/29/2016 609 - 49750- 425100 2072498 freight 61.92 11/29/2016 609 - 49750- 433300 2073529 resale - liquor 2,998.38 11/29/2016 60949750- 425100 2073529 freight 38.88 11/29/2016 609 - 49750- 433300 2073530 resale- wine 80.00 11/29/2016 609 - 49750- 425300 2073530 freight 1.44 11/29/2016 609 - 49750- 433300 2074512 resale - liquor 2,242.40 11/29/2016 609 - 49750- 425100 2074512 freight 25.92 11/29/2016 609 - 49750- 433300 2074513 resale- wine 1,740.58 11/29/2016 609 - 49750- 425300 2074513 resale - wine n/a 64.00 11/29/2016 609- 49750- 425400 2074513 freight 62.64 11/29/2016 609 - 49750- 433300 249963 resale - liquor credit inv #2067125 - 110.65 11/29/2016 609- 49750- 425100 249963 freight credit inv #2067125 -1.44 11/29/2016 609 - 49750- 433300 250644 resale - liquor credit -6.48 11/29/2016 609 - 49750- 425100 Check Total: 15,649.12 Vendor: 2296 RICHARD QUICK Check Sequence: 80 11/16/2016 Election Judge 2016 (17 hrs) 170.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 181.88 Vendor: 4565 R HOMES Check Sequence: 81 11/21/2016 Escrow Refund - 9160 Golden Pond/Sunset Pon( 2,000.00 11/29/2016 101 - 00000 - 220110 11/21/2016 Escrow Refund - 9135 Golden Pond/Sunset Pon( 2,000.00 11/29/2016 101 - 00000 - 220110 11/21/2016 Escrow Refund - 9147 Golden Pond/Sunset Pon( 2,000.00 11/29/2016 101 - 00000 - 220110 Check Total: 6,000.00 Vendor: 4553 JIM RASCHKE Check Sequence: 82 12/10/16 Special Appearance 12/10/16 500.00 11/29/2016 609- 49754- 425550 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 500.00 Vendor: 4584 MARY RAUSCH Check Sequence: 83 11/16/2016 Election Judge 2016 (17 hrs) 170.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 181.88 Vendor: 4575 REPLENISHMENT SOLUTIONS LLC Check Sequence: 84 1820628 resale - beer 325.00 11/29/2016 609 - 49750- 425200 Check Total: 325.00 Vendor: 4585 LAURIE ROIGER Check Sequence: 85 11/16/2016 Election Judge 2016 (170 Ins) 170.00 11/29/2016 101 - 41410- 431990 Check Total: 170.00 Vendor: 1470 RUSSELL SECURITY RESOURCE INC Check Sequence: 86 A28628 Install New Door Closer /Parallel Arm @ Prairie 268.30 11/29/2016 101 - 41941 - 440100 Check Total: 268.30 Vendor: 1474 PATRICIAA SALZWEDEL Check Sequence: 87 Nov 2nd Semi Monthly Contract Payment 1,593.75 11/29/2016 101 - 42700 - 431200 Check Total: 1,593.75 Vendor: 3827 SAMBATEK INC Check Sequence: 88 08669 Code Updates: Project Admin Services thru 10 /1 478.54 11/29/2016 101 - 41910- 431990 Check Total: 478.54 Vendor: 2374 JAMES SANBORN Check Sequence: 89 11/16/2016 Election Judge 2016 (18 hrs) 180.00 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 15.12 11/29/2016 101 - 41410- 433100 Check Total: 195.12 Vendor: 4586 MICHAEL PAUL SCHMIDT Check Sequence: 90 11/16/2016 Election Judge 2016 (24.75 hrs) 247.50 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 12.42 11/29/2016 101 - 41410- 433100 Check Total: 259.92 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number Vendor: 2443 SECURITAS SECURITY SERVICES USA INC Check Sequence: 91 W5423999 10/29/16 - Bjorge Wedding R2216 140.00 11/29/2016 226 - 45122- 431992 11/16/2016 Check Total: 140.00 11/29/2016 101 - 41410 - 433100 Vendor: 2192 SERVICEMASTER OF ST CLOUD INC 480.46 Check Sequence: 92 123778 Mold Damage Mitigation Services @ Prairie Cei 1,551.94 11/29/2016 101 - 41941 - 440100 11/16/2016 Check Total: 1,551.94 11/29/2016 101 - 41410 - 431990 Vendor: 4148 SHERWIN WILLIAMS CO. #3442 11.88 11/29/2016 Check Sequence: 93 0478 -6 Color Consultation 45.00 11/29/2016 226 - 45127- 431990 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Check Total: 45.00 Vendor: 1487 CATHY SHUMAN Check Sequence: 94 11/16/2016 Head Election Judge 2016 (40.75 hrs) 467.50 11/29/2016 101 - 41410 - 431990 11/16/2016 Head Election Judge 2016 (Mileage) 12.96 11/29/2016 101 - 41410 - 433100 Check Total: 480.46 Vendor: 2375 JEANETTE SMITH Check Sequence: 95 11/16/2016 Election Judge 2016 (18.75 hrs) 187.50 11/29/2016 101 - 41410 - 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 199.38 Vendor: 4587 SHARI LYNN SNYDER Check Sequence: 96 11/16/2016 Election Judge 2016 (18.75 hrs) 187.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410- 433100 Check Total: 199.38 Vendor: 2377 DARLENE SOLBERG Check Sequence: 97 11/16/2016 Election Judge 2016 (19.5 hs) 195.00 11/29/2016 101 - 41410 - 431990 Check Total: 195.00 Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS, Check Sequence: 98 1473850 resale - liquor 2,959.82 11/29/2016 609 - 49750- 425100 1473850 freight 33.60 11/29/2016 609 - 49750- 433300 1473851 freight 15.63 11/29/2016 609 - 49750- 433300 1473851 resale- wine 596.00 11/29/2016 609 - 49750- 425300 1476475 resale - liquor 1,951.10 11/29/2016 609 - 49750- 425100 1476475 freight 28.70 11/29/2016 609 - 49750- 433300 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 1476476 freight 0.23 11/29/2016 609 - 49750- 433300 1476476 resale- condiments 62.53 11/29/2016 609 - 49750- 425500 1476477 resale- wine 1,330.72 11/29/2016 609 - 49750- 425300 1476477 freight 19.60 11/29/2016 609 - 49750- 433300 Check Total: 6,997.93 Vendor: 3968 JAMES STEVENSON Check Sequence: 99 11/16/2016 Election Judge 2016 (10.75 hrs) 107.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 16.20 11/29/2016 101 - 41410 - 433100 Check Total: 123.70 Vendor: 3594 STRATEGIC EQUIPMENT, LLC Check Sequence: 100 2752573 asst. bags; tissue 244.25 11/29/2016 609 - 49754- 421990 Check Total: 244.25 Vendor: 1518 TDS TELECOM Check Sequence: 101 763- 271 -3257 TDS 90.66 11/29/2016 702 - 00000 - 432100 763 - 295 -2005 TDS 18.09 11/29/2016 702 - 00000 - 432100 763 - 295 -3714 TDS 330.52 11/29/2016 702 - 00000 - 432100 Check Total: 439.27 Vendor: 4459 JAMES THARES Check Sequence: 102 11/17/2016 Mileage Reimbursement - 2016 MSP Annual Mc 47.32 11/29/2016 213- 46301- 433100 Check Total: 47.32 Vendor: 4589 THE ARBITRAGE GROUP INC Check Sequence: 103 80864 Prep Rebate Report for GO Refunding Bonds Se 2,400.00 11/29/2016 312 - 47000 - 462010 Check Total: 2,400.00 Vendor: 2380 PATRICIA THIELMAN Check Sequence: 104 11/16/2016 Election Judge 2016 (20.25 hrs) 202.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 214.38 Vendor: 1522 THORPE DISTRIBUTING COMPANY Check Sequence: 105 1169356 resale - beer 10,984.42 11/29/2016 609 - 49750- 425200 1172403 resale - beer n/a 123.90 11/29/2016 609 - 49750- 425400 1172405 resale -wine 75.30 11/29/2016 609 - 49750- 425300 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 1175979 resale - beer n/a 184.90 11/29/2016 609 - 49750- 425400 1175980 resale- wine 50.20 11/29/2016 609 - 49750- 425300 1175980 resale - beer 74.96 11/29/2016 609 - 49750- 425200 156 -56 resale - beer credit -64.40 11/29/2016 609 - 49750- 425200 156 -64 resale - beer 24.00 11/29/2016 609 - 49750- 425200 Check Total: 11,453.28 Vendor: 4536 JACOB THUNANDER Check Sequence: 106 11/14/2016 Milage Reimbursement (9.5 miles) 5.13 11/29/2016 101 - 41910 - 433100 Check Total: 5.13 Vendor: 1188 TWAIT WINES, INC Check Sequence: 107 1953 resale - wine 234.00 11/29/2016 609 - 49750- 425300 Check Total: 234.00 Vendor: 1552 VIKING COCA COLA BOTTLING CO Check Sequence: 108 1836668 resale - soda pop 270.00 11/29/2016 609 - 49750- 425400 1847416 resale - soda pop 223.50 11/29/2016 609 - 49750- 425400 Check Total: 493.50 Vendor: 1684 VINOCOPIA Check Sequence: 109 165796 resale - liquor 306.25 11/29/2016 609 - 49750- 425100 165796 resale - wine 344.00 11/29/2016 609 - 49750- 425300 165796 freight 12.00 11/29/2016 609 - 49750- 433300 166621 resale - wine 288.00 11/29/2016 609 - 49750- 425300 166621 freight 7.50 11/29/2016 609- 49750- 433300 166622 freight 7.50 11/29/2016 609 - 49750- 433300 166622 resale- wine 288.00 11/29/2016 609 - 49750- 425300 166650 resale - liquor 234.00 11/29/2016 609 - 49750- 425100 166650 resale - wine 258.00 11/29/2016 609- 49750- 425300 166650 freight 12.50 11/29/2016 609 - 49750- 433300 Check Total: 1,757.75 Vendor: 1568 WEST SHERBURNE TRIBUNE Check Sequence: 110 75779 Wine Sale - (3) color ads 709.20 11/29/2016 609 - 49754- 434990 Check Total: 709.20 Vendor: 4588 THERESA WILLENBRING Check Sequence: 111 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number 11/16/2016 Election Judge 2016 (20.25 Ins) 202.50 11/29/2016 101 - 41410- 431990 11/16/2016 Election Judge 2016 Mileage 11.88 11/29/2016 101 - 41410 - 433100 Check Total: 214.38 Vendor: 1572 T14E WINE COMPANY Check Sequence: 112 20176 resale- wine 384.00 11/29/2016 609 - 49750- 425300 20176 freight 4.20 11/29/2016 609 - 49750- 433300 Check Total: 388.20 Vendor: 1573 WINE MERCHANTS INC Check Sequence: 113 7107181 resale- wine 312.44 11/29/2016 609 - 49750- 425300 7107181 freight 3.60 11/29/2016 609 - 49750- 433300 7108400 resale- wine 802.50 11/29/2016 609 - 49750- 425300 7108400 freight 18.72 11/29/2016 609 - 49750- 433300 Check Total: 1,137.26 Vendor: 1577 WRIGHT CO AUDITOR -TREAS - ACH Check Sequence: 114 11/15/2016 Court Fines & Fees for October 2016 1,972.46 11/29/2016 101 - 42100 - 430410 November November 2016 Deputies Contract 98,088.00 11/29/2016 101 - 42100 - 430500 Check Total: 100,060.46 Vendor: 1581 WRIGHT CO RECORDER Check Sequence: 115 201600000094 201637 - IRT CUP #A 1326486 46.00 11/29/2016 101 - 41910 - 431990 201600000094 201638 - IRT CUP #A 1326487 46.00 11/29/2016 101- 41910- 431990 201600000094 201642 - Wernert/Sherburne State Bank Amende 46.00 11/29/2016 101 - 41910- 431990 201600000094 201642 - Wemert/Sherbume State Bank Vacatioi 46.00 11/29/2016 101 - 41910 - 431990 201600000094 ZMISHS - Monti High School - Misc Amendme: 46.00 11/29/2016 101 - 41910 - 431990 Check Total: 230.00 Vendor: 1579 WRIGHT COUNTY HIGHWAY DEPARTMEN Check Sequence: 116 638 (321.15) ton Salt& 10 %serv. fee 25,509.26 11/29/2016 101 - 43125- 421700 Check Total: 25,509.26 AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) Invoice No Description Amount Payment Date Acct Number Total for Check Run: 525,192.57 Total of Number of Checks: 116 The preceding list of bills payables was reviewed and approved for payment. Date: 11/28/16 Approved by: Mayor Brian Stumpf AP- Computer Check Proof List by Vendor (11/22/2016 - 3:42 PM) City Council Agenda: 11/28/16 2B. Consideration of approving new hires and departures for City departments (TE) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently in the departments listed. It is recommended that the Council officially ratify the hiring /departure of all listed employees including part-time and seasonal workers. Al. Budget Impact: (positions are generally included in budget) A2. Staff Work Load Impact: If new positions, there may be some training involved. If terminated positions, existing staff would pick up those hours, as needed, until replaced. B. ALTERNATIVE ACTIONS: 1. Motion to ratify the hire /departures of the employees as identified on the attached list. 2. Motion to deny the recommended hires and departures. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires /departures. City staff recommends Alternative #1, for the Council to approve the hires and/or departures as listed. D. SUPPORTING DATA: • List of new /terminated employees 1 NEW EMPLOYEES Name Title Department Hire Date Class Kristen Aylor Life Guard MCC 11/14/2016 PT Jessica Sandvig Slide Attendant MCC 11/14/2016 PT Chad Hadley Parks Worker Parks 11/28/2016 Temporary TERMINATING EMPLOYEES Name Reason Department Last Day Class New Hire and Terms City Council 2016: 11/21/2016 City Council Agenda: 11/28/16 2C. Consideration of approving sale or disposal of surplus property (WO) A. REFERENCE AND BACKGROUND: The Council is asked to declare certain items as surplus property and authorize the sale or disposal of those items. The Public Works Department is looking to sell a truck lift. Al. Budget Impact: Varies by the value of the property. A2. Staff Work Load Impact: Depends on the value of the property. Some items will be shopped as salvage; other items may go to auction or sold via formal bids or informal bids. State contracting laws will govern in absence of city policy. B. ALTERNATIVE ACTIONS: 1. Motion to approve the sale or disposal of surplus property as identified on the attached list. 2. Motion to deny the sale or disposal of surplus property as recommended. C. RECOMMENDATION: Staff Recommends Option 1 to approve the sale or disposal of surplus property as identified. D. SUPPORTING DATA: • Surplus Property List 1 Equipment /Supplies Surplus List Department: Public Works - Streets 1. $100,000 + A. B. 2. $50,000 - $100,000 A. B. 3. $25,000.00 - $50,000.00 A. B. 4. $10,000 - $25,000 A. B. C. 5. $2,500 - $10,000 A. B. C. 6. $1,000 - $2,500 A. Public Works truck lift. B. C. 7. $100 - $1,000 A. B. C. 8. $0-$100 A. B. C. Date: 11/21/2016 City Council Agenda: 11/28/16 21). Consideration of adopting Resolution 2016 -087 approving a contribution from TDS Telecom in the amount of $500 for the visit and pictures with Santa event. (JS) A. REFERENCE AND BACKGROUND: On December 3, 2016, the Community Center will host Santa Claus and a holiday event for the public. TDS Telecom donated $500 to be used for the pictures with Santa. These pictures are done by a professional photographer in a holiday frame as a keepsake for the attendees who visit with Santa. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. Al. Budget Impact: The donations will be used to pay for entertainment at the Farmer's Market and for the pictures with Santa at our holiday event. A2. Staff Workload Impact: Staff plans and implements the Home for the Holiday event where Santa will be at. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2016 -087 approving the contribution and authorize use of funds as specified. 2. Motion to not approve the contribution and return the funds to the donors. C. STAFF RECOMMENDATION: Staff recommendation is to adopt the resolution accepting the contributions. D. SUPPORTING DATA: • Resolution 2016 -087 City of Monticello RESOLUTION NO. 2016-087 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE TDS Telecom Cash Contribution $500.00 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY PURPOSE /AMOUNT TDS Telecom Pictures with Santa Event Adopted by the City Council of Monticello this 28th day of November, 2016. Brian Stumpf, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 11/28/2016 2E. Consideration of approving the replacement of carpet /flooring in the Monticello Community Center in the childcare area, the gallery hallway, and the fitness area for a total cost of $44,054 (AM) A. REFERENCE AND BACKGROUND: City Council is asked to consider replacing the original and now worn flooring in various areas of the Community Center per the improvement plan provided to the City Council at the MCC budget presentation. Pictures of the existing carpet and flooring are attached for Council's reference. For quoting purposes, staff specified Shaw carpeting for the childcare center and main gallery hallway. In the fitness areas upstairs staff specified a recycled rubber fitness flooring by Ecore. This is the same flooring that was previously installed in the newer cardio equipment area. Quotes have been requested from four contractors and three have been received for both the carpeting and work out room flooring. The goal is to have the entire project finished before the end of the current year. These quotes were received as follows: Quotes for Carpeting CONTRACTOR DESCRIPTION TOTAL QUOTE Ray's Abbey Carpet Sales Installation of carpet in the Childcare Center - childcare center and main $4,752.94 gallery hallway. Gallery Hallway - $9,584.00 CFS Interiors and Flooring Installation of carpet in the Childcare Center - childcare center and main $6,165.00 gallery hallway. Gallery Hallway - $8,040.00 Anderson's New Carpet Installation of carpet in the Childcare Center - Design childcare center and main $4,501.49 gallery hallway. Gallery Hallway - $7,574.54 Quotes for Workout Flooring CONTRACTOR DESCRIPTION TOTAL QUOTE A.E. Michaels Flooring Installation of fitness flooring $31,977.97 in the upstairs weight machine and free weight area. City Council Agenda: 11/28/2016 CFS Interiors and Flooring Installation of fitness flooring $37,787.00 in the upstairs weight machine and free weight area. Anderson's New Carpet Installation of fitness flooring $33,262.00 Design in the upstairs weight machine and free weight area. Al. Budget Impact: The 2016 budget includes $50,000 for improvements and $30,500 for building repairs and maintenance. Amounts expended above the budget are financed through the fund balance (prior year accumulation of revenues in excess of expenditures). A2. Staff Workload Impact: Staff time will include moving fitness equipment and furniture for the project and working with the contractor to finalize the project. B. ALTERNATIVE ACTIONS: 1. Motion to approve replacement of community center childcare carpet for $4,501.49, gallery hallway carpet for $7,574.54, and fitness flooring for $31,977.97 (total $44,054) by the lowest bidders as highlighted in green as identified in the previous tables. 2. Motion to deny. C. STAFF RECOMMENDATION: City staff recommends Alternative 1. D. SUPPORTING DATA: A. Pictures B. Quotes 2 City Council Agenda: 11/28/2016 City Council Agenda: 11/28/2016 w City Council Agenda: 11/28/2016 I City Council Agenda: 11/28/2016 Pictures of Childcare Center: 7AW City Council Agenda: 11/28/2016 City Council Agenda: 11/28/2016 City Council Agenda: 11/28/2016 Pictures of Weight Equipment Area: r � 1►1 m in City Council Agenda: 11/28/2016 10 Pictures of Free Weight Area: �. YA 11 • i City Council Agenda: 11/28/2016 4F - f d t r FO) 0 T r J 1 1 12 City Council Agenda: 11/28/2016 10 t M • • F LwowOU-4 0 1 13 City Council Agenda: 11/28/2016 M � NN �. �1 N r7:j Date: 11 U�8 �tZJ16 -Sales EstiIn atz� t 7:02 '0 — - -.J Time: '= � j A. E. M I CI IAELS 92:4 STATE HWY 25 NE MONTICELLO MN 55362 763-295-2200 Fax: 763---295-2200 SOLD TO rMONTICELLO COMMUNITY CTR WALNUT, STE #4 ICELLO MN 5536 r JOD /pO #: WORK OUT Reference . 4086'3 page r- jumher: 1 Acct- Number: 2159 SHIP TO [FREE WEIGHT AREA WORK OUT AREA UPSTAIRS AND FREE WE P h n l . ?-'71 -711 � Phn-2 ' JERRY Term:. Employee: .�. - -- — - -• - -- — _— - -- .— _ Qty Unit Cat-%.0 Product Code 13000.80 SOFT 14 -1 9.00 SST 14-1 2,`.,0.00 SOFT 14 -1 4,00 SOFT 14 -1 1.04 EACH 10-1 1.00 EACH 10 -1 1.00 EACH 10-1 W.N SOFT 14 -1 11280.90 SQFT 14 -1 4.00 SOFT 14-1 130,00 SOFT 14 -1 3.00 -01 14 -1 12.00 SOFT 14 -1 1.00 EACH 10-1 Product Description EVERIAST ECORE :TYLE A: EL36 PEANUT CRUNCH COLOR: gm RUBBER FLOOR SIZE: 15 ROLLS 4X50 CUTS: UPPER WORKOUT AREA ADHESIVE BLACK CO"E BASE 4IN VINYL 440 COVE BASE ADHESIVE 96TALL BASE PMVE OLD CARPET \GLUE INSTALL RUBBER FLOOR 318 T MOLD VINYL EVERLAST ECORE STYLE I- EL36 PEANUT CRUNCH COLOR: 8* RUBBER FLOOR SIZE: ' 6 - 4X50 FT ROLLS CUTS: FREE WIGHT ROOM E GRIP ADHESIVE 4 INCH BALCK VINYL BASE 440 C3VE BASE ADHEIVE TRANSITION PREP, INSTALLATION Custover Signature Suggested Selling Price Extension 111.99 $11,970.00 + $211.00 12, 43?. N + $1.00 12%.00 + $6.00 124.06 } 1256.00 1:50.06 14,299.00 14,299.80 13,750.00 13,`150.00 13.00 1180.00 + 13.99 $4,798-80 $271.80 11,094.86 } 11.03 11;0.00 $ 16.99 129.97 t 14.00 $48.0 + 12,745.08 $21745.80 + Sub-Total 131,377.97 S= -le Total 131,977.97 Balance Due $31,977.97 We appreciate your business' PAYMENT DUE: AT TIME OF PRODUCT PICKUP DR WHEN INSTALL 15 Ct)MF'1_ETED SY US. ANDERSON'S NEW CARPET DESIGN, INC. 7685 MAIN ST NE FRIDLEY, MN 55432 763 - 571 -4846 Fax 763- 571 -9492 ancd @earthlink.net I NAME /ADDRESS I CITY MONTICELLO 505 WALNUT ST, SUITE 1 MONTICELLO MN 55362 ESTIMATE DATE PO# 11/7/2016 11438 SIGNATURE Page 1 REP PROJECT DESCRIPTION QTY COST TOTAL CURVED MAIN CORRIDOR OUTSIDE THE MINNESOTA ROOM SHAW CONTRACT CARPET SQUARES "SCULPT 181.22 29.95 5,427.54 TILE REWOVEN 5TO07 COLOR UNDERGROUND 83505 OPTION MILLIKEN HIDDEN PLAINS OR TECTONIC VS SHAW $5900.00 TAKE UP AND HAUL AWAY/ SCRAPE AWAY OLD 1 800.00 800.00 GLUES CARPET INSTALLATION 1 1,275.00 1,275.00 TRANSITIONS 24 3.00 72.00 SUBTOTAL========================= = = = = == 7,574.54 CUT CARPET OR LVT TO EXISTING BASE - POSSIBLE ADD BASE SHOE TO EXISTING $2.50 LNFT 2 ND FLOOR WEIGHT AREA RUBBER FLOOR ECORE 8MM COLOR T.B.D. - 4,200 4.63 19,446.00 EL90 IS DISCONTINUED - CROSS OVER TO "EL36A PEANUT CRUNCH 2" RUBBER INSTALLATION INCLUDES GLUES 4,200 2.50 10,500.00 NEW 4" VINYL BASE TOE 440 2.00 880.00 VINYL TRANSITIONS 60 TO EXISTING RUBBER 84 4.00 336.00 AND 18' TO TRACK AND OTHER AREAS TOTAL SIGNATURE Page 1 ANDERSON'S NEW CARPET DESIGN, INC. 7685 MAIN ST NE FRIDLEY, MN 55432 763 -571 -4846 Fax 763- 571 -9492 ancd @earthlenk.net I NAME /ADDRESS I CITY MONTICELLO 505 WALNUT ST, SUITE 1 MONTICELLO MN 55362 ESTIMATE DATE PO# 11/7/2016 11438 SIGNATURE Page 2 REP PROJECT DESCRIPTION QTY COST TOTAL TAKE UP AND HAUL AWAY OLD CARPET AND 1 2,100.00 2,100.00 SCRAPE AWAY OLD GLUES/ FLOOR REPAIR RAMP TO WEIGHT ROOM MOVING OF WEIGHT EQUIP BY OTHERS SUBTOTAL========================= = = = = == 33,262.00 CARPET AT CHILD CARE SHAW CONTRACT 5T104 COLOR SECTOR 3585 117.26 25.85 3,031.17 TAKE UP AND HAUL AWAY AND SCRAPE AWAY 117 3.50 409.50 CARPET INSTALLATION 117.26 7.00 820.82 4" VINYL BASE 6' TRANSITIONS 120 2.00 240.00 SUBTOTAL========================= = = = = == 4,501.49 FOOD SERVICE CORRIDOR CUT OUT TERRAZZO AREA 47'X3.6 164 7.00 1,148.00 INSERT ZINC METALS 60 9.50 570.00 EPDXY MOVEMENT JOINT - POUR BACK SELF 164 9.50 1,558.00 LEVEL INSTALLATION IN FILL CARPET WALK OFF MATT BUDGET T.B.D. 24 40.00 960.00 CARPET INSTALLATION 24 8.00 192.00 SUBTOTAL========================= = = = = == 4,428.00 HIGH SHINE DIAMOND PLATE CUT TO 3'6" OR 42" 1 20.00 20.00 HIGH - PART # 3003-1-122.063 R/L - PRICE PER LNFT INSTALLED $80.00 PER PANEL OR $20.00 LNFT - PULL AND RESET FIXTURES BY OTHERS Sales Tax 7.125% 0.00 TOTAL $49,786.03 SIGNATURE Page 2 Ray's Abbey Carpet Sales, Inc. 17000 205th Ave NW P.O. Box 715 Big Lake, MN 55309 763 - 263 -2058 763 - 263 -2558 Fax tt Name / Address City of Monticello Community Center 505 Walnut St Monticello, MN 55362 Estimate Date Proposal # 11/4/2016 5428 Install Location Terms Due Date Rep Customer Phone 11/4/2016 RKS 763- 271 -3268 Item Description Qty Price Ea... Total CHILD CARE ROOM Carpet - All Carpet Style: Cut & Compose Construct ST104 -- Color: 03585 Sector Multi -Level Loop 918.75 2.56 2,352.00 Nylon Tearout Carpet G1... Tearout Carpet Glue Direct & Disposal 875 0.50 437.50 Installation Glue ... Install Carpet Glue Direct 918.75 0.85 780.94 Adhesive Shaw 5000 Adhesive 2 60.00 120.00 Embossing Levelor Embossing Levelor Material and Installation 875 1.10 962.50 Shipping and Han... Shipping and Handling 1 100.00 100.00 Lien Notice: "(a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PORPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS." "(b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." A SERVICE CHARGE OF 1.5% (18% ANNUALLY) WILL BE CHARGED PER MONTH ON ALL PAST DUE ACCOUNTS. IF CUSTOMER DEFAULTS THEY AGREE TO PAY ALL COST OF COLLECTION AGENCY FEES, COURT COST AND REASONABLE ATTORNEY FEES. A NSF (RETURN CHECK AND ACCOUNT CLOSED A MAXIMUM FEE ALLOWED BY MINNESOTA LAW WILL BE ADDED. Subtotal $4,752.94 Sales Tax (6°875 %) $0.00 Total $4,752.94 Accepted By Date Ray's Abbey Carpet Sales, ffne. 17000 205th Ave NW P.O. BOX 715 Big Lake, MN 55309 763 - 263 -2058 763 - 263 -2558 Fax # Name /Address City of Monticello Community Center 505 Walnut St Monticello, MN 55362 'Estii��»te Date Proposal # 11/6/2016 5429 Install Location Terms Due Date Rep Customer Phone 11/6/2016 RKS 763 -271 -3268 Item Description Qty Price Ea... Total HALLWAY Carpet - All Carpet Style: Sculpt 5TO07 --- Color: 83505 Underground 1,800 2.63 4,734.00 Take Up Carpet A... Take Up Carpet And Disposal 1,800 0.50 900.00 Installation Glue ... Install Carpet Glue Direct 1,800 0.85 1,530.00 Adhesive Shaw 5000 Adhesive 4 60.00 240.00 Embossing Levelor Embossing Levelor Material and Installation 1,800 1.10 1,980.00 Shipping and Han... Shipping and Handling 1 200.00 200.00 Lien Notice: "(a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PORPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS." "(b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." A SERVICE CHARGE OF 1.5% (18% ANNUALLY) WILL BE CHARGED PER MONTH ON ALL PAST DUE ACCOUNTS. IF CUSTOMER DEFAULTS THEY AGREE TO PAY ALL COST OF COLLECTION AGENCY FEES, COURT COST AND REASONABLE ATTORNEY FEES. A NSF (RETURN CHECK) AND ACCOUNT CLOSED A MAXIMUM FEE ALLOWED BY MINNESOTA LAW WILL BE ADDED. Subtotal $9,584.00 Sales Tax (6.875 %) $0.00 Total $9,584.00 Accepted By Date opufs INTERIORS FLOORING 940 Apollo Road, Suite 110 Eagan, NM 55121 Ph: (651) 681 -8100 Fax: (651) 681 -1385 To GENERAL CONTRACTORS - VL Phone: Attn: TBD Proposal From: Vicky J Langan Estimator. Rick Olsen Admin: VIOLINA BEROVA Revision #: Date. 11/10/2016 Bid Due Date: 11/8/2016 Plan Date: Addendum: Proiect MONTICELLO COMMUNITY CENTER ATT: ANN 763- 271 -3268 505 WALNUT STREET MONTICELLO, MN 55362 FITNESS AREAIWEIGHT MACHINE SUPPL YAND INSTALL ECORE 8 MM 6'R UBBER SHEET GOOD IN WEIGHT AND FREE WEIGHT AREA. INCLUDES VINYL BASE TOTAL (APPLICABLE TAXINCLUDED) $ 37,787.00 CHILDCARE SUPPLYAND INSTALL SHAW CARPET TILE WITH JOHNSONITE BLUE VINYL BASE TOTAL (APPLICABLE TAXINCLUDED) $ 6,165.00 CONF ROOM CORRIDORSITHEA TER SUPPLYAND INSTALL MILLIKEN CARPET TILE TOTAL (APPLICABLE TAXINCLUDED) $ 8,040.00 NOTES: SUPPLY AND INSTALL CARPET AND ECORE 8MM 6' RUBBER FLOORING INCLUDES DEMO OF EXISTING CARPET AND RUBBER IF RUBBER FLOORING IS SOUND AND REMAINS INTACT DEDUCT $978.00 DOES NOT INCLUDE REMOVING AND REPLACMENT OF FURNITURE AND EQUIPMENT INCLUDES RECLAIMATION AND DISPOSAL OF EXISTING CARPET IF USING SHAW CARPET TILE IN LIEU OF MILLIKEN IN COORIDOR ADD $2080.00 Commercial Flooring Services, LLC will furnish, deliver, and install the above material in accordance with all transmitted plans, specifications and general conditions for the listed price. The price includes all applicable freight and taxes, unless otherwise noted. Unless specifically included in this proposal: excludes all demolition, repair or take -up of existing flooring; excludes vacuuming, damp mopping, buffing, waxing or floor protection; excludes floor floating, leveling or repair; excludes sealing of floor, cleaning or removal of oil, grease, solvents, paints, plaster or other foreign substances; excludes asbestos control /abatement; includes no attic stock of material beyond installation coverage; includes work only during regular hours and for a single phase job; excludes any furniture movement; excludes any addenda beyond the base bid; Per CRI- 104 -96, 6.3 site conditions: The owner or general contractor must submit to the flooring contractor a written report on moisture and surface alkalinity of the slab to determine its suitability as a substrate for the material to be installed. Floor preparation will be billed on a time and material basis at the current rate per man -hour plus the cost of the materials. Client is subject to payment for stored materials. Commercial Flooring Services, LLC will not accept charge backs of damage or cleaning without the option to inspect claim(s) to repair or without the option to make arrangements for acceptable repairs at their expense. Commercial Flooring Services, LLC is not responsible for any claims that might result from product delivery date changes beyond their control. If a manufacturer requires a deposit to manufacture /ship certain items, client will pay that amount. This proposal is valid for thirty (30) days. Full payment is due ten (10) days from receipt of invoice unless otherwise specified. WARRANTY DOES NOT INCLUDE ANY MOISTURE RELATED SUBFLOOR FAILURES 11110/2016 03:21 PM Bid #: 30661 Page I of 2 MONTICELLO COMMUNITY CENTER GENERAL CONTRACTORS - VL Page 2 of 2 CFS INTERIORS & FLOORING GENERAL CONTRACTORS - VL Signed: Signed: Vicky J Langan Proposed Installation Start Date: 11/1012016 03:21 PM Bid #: 30661 Page 2 of 2 City Council Agenda: 11/28/2016 2F Consideration to approve shut off policy for delinquent sprinkling meter accounts (WO) A. REFERENCE AND BACKGROUND: Currently, the city assesses delinquent utility billing accounts to the parcel's property tax statement rather than shutting off the water. However, a handful of associations within the city have separate sprinkling meters for watering of lawns within the association. This can create difficulty in assessing the charge as it relates to a number of properties. Staff has tried to assess to a green space for the association, but many times those spaces do not otherwise receive a tax statement. There is no formally adopted council policy on this matter. Policy: Delinquent sprinkling meter accounts will be shut -off until sufficient payments are received to bring the account to current status. Further, turn -off and turn -on charges will be applied in accordance with the annually adopted fee schedule. Al. Budget Impact: This action will not have a significant budget impact. A2. Staff Impact: Minimal. Having an established policy will provide current practices with the force of council approval. B. ALTERNATIVE ACTIONS: 1. Motion to approve the shut off policy for delinquent sprinkling meter accounts. 2. Motion to approve the shut off policy for delinquent sprinkling meter accounts with the following modifications: 3. Motion to deny the shut off policy for delinquent sprinkling meter account. C. STAFF RECOMMENDATION: City staff recommends approving Alternative #l. D. SUPPORTING DATA: • None. City Council Agenda: 11/28/16 2G. Consideration of approving 2016 Operating Transfers (WO) A. REFERENCE AND BACKGROUND: Every year, the city transfers money between funds. These transfers happen for various reasons including the provision of financing for city projects, repayment of debt, unanticipated operating expenditures, and anticipated future expenditures. Some of these transfers were anticipated and authorized by adoption of the 2016 budget resolution 2015 -091. Others became necessary during the course of the year and are based on funding decisions made by Council /staff. Whatever the reason, it is a good management practice to provide the Council with a list of the transfers made (or to be made) and have Council approve the transfers. Attached is a list of the 2016 operating transfers for the city as authorized or requesting authorization. a -g Budgeted 2016 transfers h. Council action on October 10, 2016 approving additional BCOL land purchases. Reflects park and pathway projects in the 2017 proposed budget. Bonds were issued to finance core street projects with the Water Fund directly paying the approximate $900,000 water portion of the core street project. k. Substituted with support from the Stormwater Fund in 2017 budget resolution. The transfer better represents obligation to the debt service fund. Transfer represents amount needed to redeem two 2008A bond maturities ahead of schedule. m. Supplemental transfer representing commitments from other funds to support debt service. Budget Resolution 2015 -091 states that the Council can amend or rescind Section (2) authorizing transfers as the year progresses. Motion to approve alternative 1, affirms prior authorization of transfers either by budget Resolution 2015 -091 or subsequent council action, if any in 2016. As a side note, the Closed Bond Fund is a sub -fund of the Capital Projects Fund. This sub -fund is accounted for separately but is aggregated with the Capital Projects Fund in the city's financial report. The Closed Bond Fund sub -fund accounting as a separate entity is at the discretion of the finance director and does not reflect any Council placed restrictions. City Council Agenda: 11/28/16 Al. Budget Impact: As noted, some of the transfers were included in the 2016 budget. Other transfers are needed for future budget commitments or reflect past or future debt service commitments. One transfer was canceled to reflect the change in project financing. A2. Staff Workload Impact: There are no staff workload impacts for these transfers. B. ALTERNATIVE ACTIONS: 1. Motion to approve 2016 operating transfers as listed. 2. Motion to approve the 2016 operating transfers with adjustments designated by City Council as follows 3. Motion to deny the 2016 operating transfers. C. STAFF RECOMMENDATION: City staff recommends Alternative #1, to approve the proposed 2016 operating transfers as listed. D. SUPPORTING DATA: A. 2015 -091 Budget Resolution B. List of 2016 operating transfers either authorized or requiring authorization. 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2015 -091 ADOPTING THE 2016 BUDGET AND AUTHORIZING SPECIFIC FINANCE - RELATED ACTIVITIES WHEREAS, the budget is the fiscal blue print for the entire year where the City Council has considered and incorporated all foreseeable spending plans for 2016; and WHEREAS, the City, through sound fiscal policy, establishes that current revenues will be used to finance current expenditures and regularly - occurring capital expenditures; and WHEREAS, the City Council shall by this resolution set forth the total expenditures and uses, excluding depreciation, and the total revenues and other sources for each budgeted fund. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello the following is hereby approved: SECTION 1. AUTHORIZATION OF ESTIMATED REVENUES FROM ALL SOURCES, APPROPRIATIONS, AND FUND BALANCE ADDED (EXPENDED): Revenues Expenditures Fund Balance Fund 2016 Budget 2016 Budget Added (Expended) General Fund $ 7,596,000 $ 7,596,000 $ - Special Revenue Funds Economic Development 1,096,710 937,909 158,801 Cemetery 27,000 27,000 - Minnesota Investment 25,000 - 25,000 Monticello Community Center 1,779,326 1,779,326 - Total Special Revenue Funds 2,928,036 2,744,235 183,801 Debt Service Funds 2007A G.O. Improvement Bond 516,082 619,600 (103,518) 2008A G.O. Sewer Refunding 845,000 1,049,254 (204,254) 2010A G.O. Improvement Bond 327,433 288,350 39,083 2011A G.O. Refunding Bond 1,756,024 2,424,450 (668,426) 2014A G.O. Judgment Bond 545,000 515,362 29,638 20156 G.O. Bonds 273,000 212,468 60,532 Total Debt Service Funds 4,262,539 5,109,484 (846,945) Capital Project Funds Capital Project 8,847,000 9,177,000 (330,000) Closed Bond Fund 105,720 - 105,720 Park & Pathway Dedication 2,000 468,000 (466,000) Stormwater Access 70,000 - 70,000 Street Lighting Improvement 90,000 335,000 (245,000)i Street Construction 25,000 1,500,000 (1,475,000)' Total Capital Project Funds 9,139,720 11,480,000 (2,340,280) Enterprise Funds Water 1,331,500 2,790,808 (1,459,308) Sewage 4,172,950 4,813,358 (640,408) Liquor 5,372,710 5,238,666 134,044 Deputy Registrar 401,100 371,416 29,684 Fiber Optics 2,040,449 2,035,812 4,637 Total Enterprise Funds 13,318,709 15,250,060 (1,931,351) Internal Service Funds IT Services 299,134 298,980 154 Central Equipment 209,710 582,260 (372,550) Total Internal Service Funds 508,844 881,240 (372,396) Total All Funds $ 37,753,848 $ 43,061,019 $ (5,307,171) SECTION 2. TRANSFERS: By resolution, the Council can amend or rescind this section as the year progresses. The following list does not include any transfers for projects that have not received formal council authorization. a. To 2011A GO Improvement Bond Fund from Water Fund - $500,000 and EDA/TIF - $200,000 (Total - $700,000). b. To 2008A GO Sewer Revenue Refunding Bond Fund from Sewage Fund - $340,000. c. To 2010A GO Improvement Bond Fund from Sewage Fund - $85,134 and Water Fund $150,000 (Total - $235,134). d. To Capital Projects Fund - $1,500,000 Street Reconstruction and $1,000,000 Water Fund (Total $2,500,000). e. To FiberNet Fund from Liquor Fund - $350,000. SECTION 3. CAPITAL EQUIPMENT AND IMPROVEMENT ACQUISITION: a. Approves substitution of Streets tractor and accessories ($102,000), Parks one -ton truck ($34,000), and Parks one -ton truck with accessories ($65,000) for plow truck listed in equipment portion of the 2014A G.O. Bonds. b. No equipment or construction project acquisition is specifically approved by this section. SECTION 5. OTHER BUDGET AUTHORIZING ACTIONS: a. Removes prior commitments and assignments, except those required by GASB, from fund balance classifications. b. Approves Senior Center annual subsidy of $56,760. c. Approves a 2% wage adjustment to full -time, part -time (excluding MCC staff and volunteer fire personnel) and seasonal employees for the pay period commencing on January 9, 2016 and an additional I% commencing on July 9, 2016. d. Approves the paid -on -call fire and rescue personnel hourly rate change from $10 per hour to $12 per hour commencing on January 1, 2016. e. Approves increasing the hourly pay range to $7.75 - $9.73 for pay grades 4 -7 on the MCC minor pay scale. f. Establishes the monthly standard health insurance benefits at $1,085 with an effective date of March 1. Premium contributions are required from family /dependent plan participants for the difference between the standard benefit and coverage costs. No contribution is required from single -plan and non -plan participants. ADOPTED BY the Monticello City Council this 14th day of December, 2015. CITY OF L O Br' n S mpf, Mayor ATTEST: e5?'--t �v JedOeWeill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of a resolution duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on December 14, 2015, and recorded in minutes of said meeting. nnifer Sc fiber, City Clerk Notary Public: Date: VICKI JAN LEERHOFF NOTARY PUBLIC MINNESOTA Nz My Commission Expires 01131R021 Previously Authorized Transfers Item Fund # Transfer In Fund Amount Fund # Transfer Out Fund Amount Operating Transfers (made per budget resolution 2015 -091) a 312 2011A G. O. Bond Fund 700,000.00 213 EDA Fund 200,000.00 602 Sewage Fund 0.00 601 Water Fund 500,000.00 b 315 2008 Sewer Refunding Bond 340,000.00 602 Sewage Fund 340,000.00 C 314 2008 Revenue Refunding Bonc 0.00 226 Community Center Fund 0.00 d 317 12010 Improvement Bonds 117,936.00 602 Sewage Fund Water Fund 85,134.00 601 150,000.00 e 213 EDA Fund 0.00 101 General Fund 0.00 f 656 FiberNet 350,000.00 609 Liquor Fund 350,000.00 g 400 'Capital Projects Fund 2,500,000.00 212 Street Reconstruction Fund 1,500,000.00 Water Fund 1,000,000.00 Supplemental Operating Transfers authorized during the year h 229 Park Dedication 520,500.00 300 Capital Projects - Closed Bond 520,500.00 Requesting Authorization Item Fund # Transfer In Fund Amount Fund # Transfer Out Fund Amount Operating Transfers (2017 budgeted expenditures for projects approved in 2016) i 229 Park Dedication 1 233,000.00 300 Capital Projects - Closed Bond 233,000.00 Operating Transfers not budgeted or previously authorized (or reversal of previously authorized) j 400 Capital Projects Fund - 2,500,000.00_ 212 Street Reconstruction Fund - 1,500,000.00 601 Water Fund - 1,000,000.00 k 312 2011A G. O. Bond Fund - 500,000.00 263 602 Stormwater Water Fund 0.00 - 500,000.00 312 1 315 12008 Sewer Refunding Bond 345,000.00 602 Sewage Fund 345,000.00 m 317 12010 Improvement Bonds 330,502.00 263 212 601 Stormwater Street Reconstruction Fund Water Fund 235,567.00 45,608.00 49,327.00 Description: a -g Budgeted 2016 transfers h Council action on October 10, 2016 for additional BCOL land purchases. i Reflects park and pathway project in the 2017 proposed budget. Individual project approval must be made by council. j Bonds were issued to finance street project -- transfer is not needed. Water portion of core street projected directly financed by Water Fund. k Substituted by Stormwater Fund in 2017 budget resolution. Transfer better represents obligation to the debt. I Transfer represents amount need to redeem bonds ahead of schedule. Supplemental transfer representing commitments from other funds. m City Council Agenda: 11/28/2016 2H. Consideration of approving the purchase of Neptune radio reading units for the Water Department. (MT) A. REFERENCE AND BACKGROUND: City Council is asked to consider the fourth bulk purchase of 650 Neptune Technology Group radio reading units from Ferguson Waterworks for reading water meters. The first purchase occurred in September 2014, the second in May 2015, and the third in March 2016. The first purchase included the equipment and software necessary for performing radio reads. To date, Water Department staff has installed over 1,750 units. Prior to installing the new readers, staff read 2,200 water meters using a Sensus drive -by reader and 1,957 meters were read manually by walking the routes. The goal is for the Water Department to have all the City water meters read by radio signal in 2017. As we transition over to monthly billing starting in 2017, it will be necessary to read the entire city in just one day, utilizing one staff member. Switching over from Sensus to Neptune was necessary as Sensus discontinued making the water meters and readers. The total cost of the 650 Neptune radio reading units is $69,641; which breaks down to $107.14 per unit. This price for the Neptune radio units has been the same since 2015. Staff determined that the Neptune radio units best meet the City's needs and they are very reliable. No other units are being sought, and Ferguson Waterworks is the sole authorized dealer of these units in the five -state area. Al. Budget Impact: In preparation for this purchase, the Water Department allocated appropriate funds in the Meter and MXU Budget for 2017, in the amount of $80,000. The Neptune readers will be ordered in December and delivered and billed in January 2017. A2. Staff Workload Impact: Staff workload for this project will be intense with staff installing the radio readers on the outside of all 438 residential homes in the Klein Farms area beginning in late December through early March. B. ALTERNATIVE ACTIONS: 1. Motion to approve purchasing 650 Neptune radio reading units for a total cost of $69,641 with funding from the 2017 Water Department Meter and MXU Budget. 2. Motion to approve purchasing 650 Neptune radio reading units at a later date. Motion to deny the purchased of 650 Neptune radio reading units. City Council Agenda: 11/28/2016 C. STAFF RECOMMENDATION: City staff recommends purchasing the Neptune radio reading units from Ferguson Waterworks in the amount of $69,641 as outlined in Alternative #1. Furthermore, if the City is interested in transitioning to a fixed network push- button reading system in the future, this system will allow for that. D. SUPPORTING DATA: A. Quote from Ferguson Waterworks for the purchase of 650 Neptune radio reading units. B. Schedule, routes, route area, and radio reading unit numbers to be installed. Z FERGUSOU Waterworks a WOLSELET=,ny 16:43:34 MAR 16 2016 Bid No.......: 6064378 Bid Date....: 03116/16 Quoted By.: RDR FERGUSON WATERWORKS #2518 169491 STAVE NE Deliver To: soott.holmvig @ferguson.com BLAINE, MN 55449 -4311 From: Ryan Raupp Comments: Customer. CITY OF MONTICELLO ATTN ACCOUNTS PAYABLE 505 WALNUT ST SUITE 1 MONTICELLO, MN 55362 Cust PO # ... : Item Description N13341200 R900 V4 WALL MIU FERGUSON WATERWORKS #2516 Price Quotation Phone: 763 -560 -5200 Fax :763 -560 -1799 Page # 1 Cust 763- 295 -2711 Terms........: NET 10TH PROX Ship TO: CITY OF MONTICELLO ATTN ACCOUNTS PAYABLE 505 WALNUT ST SUITE 1 MONTICELLO, MN 55362 Job Name: V4 MIU Quantity Net Price UM Total 650 107.140 EA 69641.00 Net Total: Tax: Freight: Total: $69641.00 $0.00 $0.00 $69641.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and /or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This quote is offered contingent upon the buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http: // wolseleyna .com /terms_conditionsSale.htm]. Govt Buyers: All items are open market unless noted otherwise. LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non - potable applications. Buyer is solely responsible for product selection. WATER DEPARTMENT Neptune Radio Readers Installation Purchase 650 Units Per Year 650 INSTALLED INSTALLED PURCHASED RUNNING ROUTE LOCATION UNITS MONTH YEAR YEAR COUNT 1 River St E 151 DEC 2014 2014 151 6 River St W 231 FEB 2015 2014 382 8 Par West 222 OCT 2015 2015 604 13 Cardinal Hills 267 JAN 2016 2015 871 11A Meadow Oaks 117 FEB 2016 2015 988 11B Meadow Oaks 94 APR 2016 2015 1082 11C Meadow Oaks /Misc 25 89 JULY 2016 2016 1171 10 River Mill 364 OCT 2016 2016 1535 14 Klein Farms 413 JAN 2017 2017 1948 20 Timber Ridge 98 OCT 2017 2017 2046 21 Sunset Ponds 165 JAN 2018 2018 2211 15 Troy Marquette Dr (boosted) 19 FEB 2018 2018 2230 17 Boosted Area 242 FEB 2018 2018 2472 22 Carlisle Village 83 MAR 2018 2018 2555 2 Broadway 187 NOV 2018 2018 2742 3 3rd St 134 DEC 2018 2019 2876 4 4th St 118 JAN 2019 2019 2994 5 5th, 6th, 7th St 194 FEB 2019 2019 3188 19 Featherstone 133 NOV 2019 2019 3321 24 Hunter's Crossing 29 DEC 2019 2020 3350 9 Golf Course Rd 130 DEC 2019 2020 3480 7 Industrial 201 JAN 2020 2020 3681 18 & 23 Groveland 350 FEB 2020 2020 4031 r Mviou i� _ � I L: S NEPTUNE RADIO READ INSTALLS ROUTE NUMBER DATE MAILED NUMBER OF LETTERS MAILED AREA 1 12/17/14 151 River St E 6 02/11/15 231 River St W 8 10/28/15 222 Par West 13 01/05/16 267 Cardinal Hills 11(a) 02/11/16 117 Meadow Oaks (west) 11(b) 04/08/16 94 Meadow Oaks 11(c) 07/01/16 89 Meadow Oaks (east) 10(a) 08/19/16 99 River Mill /River Forest 10(b) 10/21/16 264 River Mill /River Forest 14 12/19/16 412 Klein Farms TOTAL 1,946 126 YEAR RADIO UNITS PURCHASED ACCOUNTS 2014 650 72 New— residential accounts 4 New —commercial accounts 32 Townhome association lawn irrigation meters 16 City lawn irrigation meters 23 Replacement of existing Sensus radio units 151 Route #1 - River St E 231 Route #6 - River St W 529 Installed in 2014 2015 650 44 New — residential accounts 4 New —commercial accounts 222 Route #8 — Par West 270 Installed in 2015 2016 650 42 New — residential accounts (as of 11- 22 -16) 2 New — commercial accounts (as of 11- 22 -16) 55 Replacement of existing Sensus radio units 267 Route #13 - Cardinal Hills 300 Route #11 - Meadow Oaks 138 Route #10 - River Mills (as of 11- 22 -16) 126 Route #10 - River Mill (remaining to be installed as of 11- 22 -16) 930 Installed in 2016 2017* 650 412 Route #14 - Klein Farms * To be installed City Council Agenda: 11/28/16 2I. Consideration of a request for an amendment to the City of Monticello's Comprehensive Plan to re -guide subject parcel from "Urban Reserve" to "Places to Recreate ". Applicant: City of Monticello (AS) Property: 27 acre portion of a City -owned parcel lying south of County Road 39, east of Briarwood Avenue and directly adjacent to the current north boundary of the Bertram Chain of Lakes Regional Park. The parcel is located within the Monticello Orderly Annexation Area PID #: 2131000081400 Planning Case Number: 2016 -046 A. REFERENCE & BACKGROUND Request(s): Amend the land use map to re -guide a parcel owned by the City of Monticello from "Urban Reserve" to "Places to Recreate ". Deadline for Decision: Not applicable; City request Land Use Designation: "Urban Reserve" The "Urban Reserve" designation holds land areas in reserve for other land use designation until such time the City determines the appropriate land use for the site as developed. Zoning Designation: The parcel is located within the Monticello Orderly Annexation Area. Parcel is subject to Comprehensive Plan land use guidance, zoning not applicable. Overlays /Environmental Regulations Applicable: N/A Current Site Use: Agricultural Surrounding Land Uses: North: Agricultural, CSAH 39 East: Agricultural, CSAH 39 South: Bertram Chain of Lakes Regional Park West: Bertram Chain of Lakes Regional Park City Council Agenda: 11/28/16 Project Description /Analysis: City Council is asked to consider adoption of a resolution approving an amendment to the City's Comprehensive Plan as it relates to the total land area designated as "Places to Recreate" for the Bertram Chain of Lakes Regional Park. The request is to amend the land use map to re -guide a parcel owned by the City of Monticello from "Urban Reserve" to "Places to Recreate ". The subject property proposed to be guided "Places to Recreate" is a 27 acre portion of a City -owned parcel lying directly adjacent to the current north boundary of the Bertram Chain of Lakes Regional Park. The parcel is currently guided "Urban Reserve ". The action to re -guide the parcel is required to maintain consistency with the City's other planning efforts for the Bertram Chain of Lakes park. Although the City -owned parcel is 157 acres in total, only the south 27 acres is included in the planning area for the athletic park. The 27 -acre parcel was been approved for subdivision from the larger parcel by the Monticello Orderly Annexation Board for inclusion within the park. As Council is aware, over the past eight years the City of Monticello and Wright County have been jointly acquiring 1,100 acres of property formerly owned by the YMCA of the Greater Twin Cities for the establishment and development of the Bertram Chain of Lakes Regional Park (BCOL). The 1,100 acre area is currently included in both the City and Wright County's land use plans as parkland, and is specifically identified in Monticello's land use plan as "Places to Recreate" (Exhibit B). Since the project's inception, the northwestern portion of the Bertram Chain of Lakes Regional Park has been planned by the City and County as an active athletic recreational area, known as the Bertram Chain of Lakes Regional Athletic Park. Approximately 91 acres of the 1,100 acres formerly owned by the YMCA is planned as athletic park. With the additional 27 acres of the City -owned parcel, the athletic park area of the regional park will total 118 acres. The City has also been developing a master plan for the athletic complex area over the past year, which will guide the layout and development for the area. As part of the master planning effort, the City Council previously authorized inclusion of approximately 27 acres of the City -owned parcel directly to the north of the regional park for planning of the Bertram Chain of Lakes Regional Athletic Park (see Exhibit C). This parcel needs now to be re- guided to "Places to Recreate" consistent with the balance of the park area, as the conceptual master plan for the BCOLAP illustrates this 27 acres as incorporated into the athletic park (see Exhibit D). The 27 acres is a critical component of the athletic park plan, as it provides additional land area for much - needed recreational space and ability to provide additional buffering between the active and passive uses at the regional park. A Needs Assessment completed with the master planning effort details the shortage of field space within the community and the need to provide adequate area for the development of these facilities both short 2 City Council Agenda: 11/28/16 and long term. In addition to the ability to provide for the number and variety of fields proposed with the additional 27 acres, the 27 -acre addition allows the fields to be spaced for a more park -like character consistent with the larger regional park. There is also better distance between the passive areas of the park located to the south (lakes) and east (campground). The additional space also allows more room for field configuration, placing the more intense recreational uses away from the more natural areas of the park. The 27 -acre area has been discussed by the Parks Commission and City Council as the first full development area for the athletic park, as it includes a broad variety of recreational fields. The Comprehensive Plan recognizes Bertram as a primary opportunity to create a new centralized athletic facility, improving efficiencies in the overall park system through consolidation of athletic field facilities while still providing much needed field space for organized athletics. Further, the Comprehensive Plan's Park and Pathway Plan specifically cites as one of seven policy objectives "Prioritizing the acquisition and development of Bertram Lakes Regional Park ". In summary, the City needs to formally amend its land use plan to show this 27 acre area as "Places to Recreate" consistent with the balance of the BCOL Regional Park and with the conceptual master plan prepared for consideration by the City. The Monticello Parks Commission and the Bertram Chain of Lakes Advisory Council are supportive of the inclusion of the 27 -acre parcel into the Bertram Chain of Lakes Regional Park and have been active in the development of the conceptual master plan for the park, including the 27 -acre area. The Planning Commission held a public hearing on this item on November 1St, 2016. No members of the public were present to address the Commission on the item. The Commission voted 5 -0 to recommend approval of the amendment as proposed. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution No. 2016 -088, a resolution re- guiding the subject 27- acre parcel as "Places to Recreate" consistent with the City's long -term land use goals and objectives and based on findings in said resolution. 2. Motion to deny adopting Resolution No. 2016 -088, a resolution re- guiding the subject 27 -acre parcel as "Places to Recreate" based on findings to be made by the City Council. 3. Motion to table for additional information. C. STAFF RECOMMENDATION: City staff supports Alternative #1 above. The Park & Pathway Plan of the Comprehensive Plan places a priority on park acquisition and development at the Bertram Chain of Lakes Regional Park. Given these stated goals for Bertram Park and the current City Council Agenda: 11/28/16 development of the regional park to the south and east of the parcel, the conversion of the 27 -acre area from "Urban Reserve" to "Places to Recreate" is a consistent and expected land use pattern within the area. Re- guiding the parcel is also consistent with the City's past actions to designate the original 1,100 acre land area as "Places to Recreate" for the area of the Bertram Chain of Lakes Regional Park formerly owned by the YMCA, and with the current conceptual master plan for the athletic park. Furthermore, the inclusion of the 27 -acre parcel into the overall regional park will support the City's Comprehensive Plan goals for parks and recreation through consolidation of community -wide outdoor athletic resources to a centralized location and by creating significant improvements in the ability to create buffers and transitions between the active and passive uses of the regional park. This will serve to improve the overall recreational quality of the park for residents and visitors. D. SUPPORTING DATA: A. Resolution No. 2016 -088 B. Resolution No. PC- 2016 -039 C. Monticello Comprehensive Plan Land Use Plan D. Aerial, Subject Parcel E. Concept Master Plan, Bertram Chain of Lakes Master Plan F. Concept Master Plan, Full Bertram Chain of Lakes Regional Park G. Monticello Comprehensive Plan, Chapter 5 — Parks, Excerpts 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2016 -088 A RESOLUTION AMENDING THE MONTICELLO COMPREHENSIVE LAND USE PLAN, REGUIDING THE SUBJECT PROPERTY FROM URBAN RESERVE TO PLACES TO RECREATE WHEREAS, the City of Monticello has, in 2008, adopted a Comprehensive Plan guiding the growth, development, land use, and infrastructure planning for the City; and WHEREAS, the Comprehensive Plan provides for the development of parks and pathways as a part of such guidance; and WHEREAS, the Comprehensive Plan provides for such spaces through the designation "Places to Recreate "; and WHEREAS, the City, through its Comprehensive Plan, has placed a priority on the acquisition and development of the Bertram Chain of Lakes Regional Park as a "Place to Recreate "; and WHEREAS, the City, through its master planning process for the Bertram Chain of Lakes Regional Park has identified the subject parcel as a critical component of the Bertram Chain of Lakes in serving the recreational needs of the community; and WHEREAS, the Planning Commission held a public hearing on November 1St, 2016 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello has made the following Findings of Fact in relation to the recommendation of approval: 1. The re- guiding of the subject property addresses a condition in the community that has changed since the adoption of the current comprehensive plan; 2. The proposed amendment is consistent with the guiding principles of the comprehensive plan in that the subject parcel provides needed recreational capacity for the City as identified by the Park and Pathway Plan; 3. The proposed amendment addresses a community need through the provisions of a broader range of recreational opportunities and consolidation of community -wide outdoor athletic resources to a centralized location; 4. The proposed amendment will not negatively impact the City's health, safety, or welfare; 5. The proposed amendment will not negatively impact the built or natural environment of the City as it will enhance the open space and recreational opportunities of the community; 6. The proposed amendment is consistent and compatible with surrounding land uses, which consist primarily of agricultural and recreational uses, 7. The proposed amendment furthers a logical and orderly development pattern by creating consistency with surrounding land uses. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota, The Monticello City Council hereby approves the amendment to the Monticello Comprehensive Plan guiding the subject parcel as described in Exhibit "A" from "Urban Reserve" to "Places to Recreate ", adopting as its finding of fact those findings made by the Planning Commission. ADOPTED this 28th day of November, 2016, by the City Council of the City of Monticello, Minnesota. MONTICELLO CITY COUNCIL i ATTEST: Jeff O'Neill, City Administrator 2 Brian Stumpf, Mayor Exhibit A The South 451.00 feet of the Northwest Quarter of the Southeast Quarter and the South 451.00 feet of the Northeast Quarter of the Southeast Quarter of Section 8, Township 121, Range 25, Wright County, Minnesota. 3 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION. RESOLUTION NO. 2016 -039 A RESOLUTION OF THE MONTICELLO PLANNING COMMISSION RECOMMENDING AMENDMENT OF THE MONTICELLO COMPREHENSIVE LAND USE PLAN, REGUIDING THE SUBJECT PROPERTY FROM URBAN RESERVE TO PLACES TO RECREATE WHEREAS, the City of Monticello has, in 2008, adopted a Comprehensive Plan guiding the growth, development, land use, and infrastructure planning for the City; and WHEREAS, the Comprehensive Plan provides for the development of parks and pathways as a part of such guidance; and WHEREAS, the Comprehensive Plan provides for such spaces through the designation "Places to Recreate "; and WHEREAS, the City, through its Comprehensive Plan, has placed a priority on the acquisition and development of the Bertram Chain of Lakes Regional Park as a "Place to Recreate"; and WHEREAS, the City, through its master planning process for the Bertram Chain of Lakes Regional Park has identified the subject parcel as a critical component of the Bertram Chain of Lakes in serving the recreational needs of the community; and WHEREAS, the Planning Commission held a public hearing on November 1 St, 2016 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The re- guiding of the subject property addresses a condition in the community that has changed since the adoption of the current comprehensive plan; 2. The proposed amendment is consistent with the guiding principles of the comprehensive plan in that the subject parcel provides needed recreational capacity for the City as identified by the Park and Pathway Plan; 3. The proposed amendment addresses a community need through the provisions of a broader range of recreational opportunities and consolidation of community -wide outdoor athletic resources to a centralized location; 4. The proposed amendment will not negatively impact the City's health, safety, or welfare; 5. The proposed amendment will not negatively impact the built or natural environment of the City as it will enhance the open space and recreational opportunities of the community; 6. The proposed amendment is consistent and compatible with surrounding land uses, which consist primarily of agricultural and recreational uses, 7. The proposed amendment furthers a logical and orderly development pattern by creating consistency with surrounding land uses. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, this amendment is recommended for approval by the City Council. ADOPTED this 1" day of November, by the Planning Commission of the City of Monticello, Minnesota. ATTEST: MONTICELLO PLANNING COMMISSION Development Director 2 1 1111 � No�'iiA�1111 IIIliii r ■ ' II I! . ♦ fi R, .. �■ ®aIII' ��1� o'' �" �i 1�1�1 8� •� ...1.11. - �- ® - 0� �dllli ►�I11 � • • • Saiip`O��mnudllm r _ � _ q� � • :� /dIIIII:hgNl Ins � � 1 . �1 \ SIC ■� ilk �/ 1 ® 1._ �a��w Data ' County� and WSB &Associates. June 9, 2014 Pelican Lake ■� d1 �� - 1 Amended by City Council Resolution 2014 -062, June 9, 2014 Legend Places to Live Places to Shop Places to Work Places to Recreate Places for Community Downtown Mixed Use iInterchange Planning Area Urban Reserve Infrastructure ^m Rivers and Streams Public Waters Inventory Wetlands (National & Public Waters Inventories) Potential Greenway Potential Interchange Future Bridge Existing Arterial or Collector Road Proposed Arterial or Collector Road Powerline z�r Monticello City Boundary Orderly Annexation Area Land Use Plan Subject Parcel October 27, 2016 City Boundary aTV or Monticello 1 inch = 752 feet Bryan Pittman Source: Esri, DigitalGbbe, GeoEye, Earthstar Geographics, CNES/Ahbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Map Powered by DataLink from WSB & Associates Bertram Chain of Lakes Regional Park Concept Plan 0 XOO 1,0m 2 Feet i i i lu z LL CCNCESSIONSi Ii CONCESSIONS -,-BATTING CAGES FESTRI"n" PI III KI RESTROOM BUILIM IN -T 22 T ASEBALL ly� I BASEBA PREMI-V PREW LrPol �--RELD I aK . , .' HASE S I IN 173 L E SLE A` 3 ESAL L MULTI -PURPOSE J- I-PURPOS FIELD SU "6kC 1+6 M T - Ll- G RE: I- IN GREEN -4 L GE-i TURN LANE$ STOR A SHED y IN A EA ;y, r 0 RE 'TRODNI BUILDING L —J- 3co, 3X' I OFTEALL-----t- _----�,1S.0FTBALL HIM s e FIELD F�.-i ) FIELD .—CC CESSIONS; MULTI PURPOSE it F ATHLET C FIELDS ISOCCER! F00THAL- LACROSSE) CONCESSIONS RESTRO-OMS GARMING -C)LJSE PICK C SHELTER AREA Chain of Lakes:Regional Park Concept Plan Park Area Chapter 3 - Parks System Objectives Park System Objectives Parks and Pathways Role in Community Development. The 2008 Comprehensive Plan laid out a generalized Parks element which introduced the need for park development and more specific planning. Among the several recommendations made in the Comprehensive Plan, one of the key elements was a notation made with regard to the Bertram Chain of Lakes park development. In that section, the Plan observes that the amenities programmed into the park will play a major role in attracting new development to Monticello. This sentiment was reflected in the survey results as well, with a large majority of respondents citing park development as an integral component of quality of life in the community. In the past, this policy was implemented through the City's efforts to provide parks in close proximity to all residential areas, as shown on the park coverage map in the previous chapter. The City's policies for park system proximity will transition under this plan from what was a heavy emphasis on neighborhood park and tot lot access to more reliance on fewer, but larger park facilities, with the focus of the system on the Bertram Chain of Lakes facility and a more extensive pathway system. The overall objective is not lost, however, only the plan for realizing the objective is changing. In the following material, a set of common objectives for parks and pathway development is laid out that is designed to integrate past park development with future park planning, acquisition, and growth. The fundamental goal from the Comprehensive Plan is reinforced with the policies in this document — providing amenities that promote the growth of high quality, move -up housing and high value jobs. Changing Park Proximity. The change from several smaller parks to fewer larger facilities reflects a number of factors, not the least of which is the extensive investment necessary to acquire and develop the Bertram Chain of Lakes. However, other prominent factors support this policy, including the following: • Park Variety. In larger facilities, the City is able to provide a broader range of amenities and elements, helping each park to appeal to a wider range of age groups and users. • Maintenance and Efficiencies. By focusing system growth on fewer, but larger, distinct facilities, the City's maintenance costs can be reduced by minimizing travel time and other similar efficiencies. • Acquisition Timing. Park acquisition can be phased in over time when future park locations are sited to accommodate dedication by several development interests, rather than relying on each development to provide its own separate park location. • Pathway Development. Fewer, larger parks creates a greater reliance on effective pathway connections, a design preference strongly supported by respondents to the parks survey. Monticello Parks and Pathways System Plan Page 3 -1 Chapter 3 - Parks System Objectives As such, the City's park and pathway acquisition efforts will focus on supporting the development of a pathway system that provides access to primary pathway corridors less than one -half mile to most residences. Access to the primary system will be via a sub - system of sidewalks, some minor pathway development, and including some on- street pathway marking where low- volume roadways can safely support this design. As an implementation technique, the City may negotiate waivers from the sidewalk requirements (when appropriate) in exchange for pathway corridor dedications or other related improvements consistent with the parks system plans. As a final comment, although the Plan reorients the City toward more widely spaced, larger parks, proximity will still be a factor to consider as land develops. The provision of some smaller park locations may be considered appropriate where higher densities, limited access to pathway corridors, barriers to access, or other factors intervene. Thus, some small park development may still be seen as conditions warrant — the City will need to evaluate each growth area individually to ensure that park and pathway access continues to support high quality development. Seven Policies for Park Development. Reflecting these ideas, seven policies are identified as a part of this Plan that guide the City's park and recreation planning and development. These policies are intended to serve as guiding concepts for the more specific decisions the City makes as it determines park dedication requirements for development, allocates resources for park development, and evaluates its ongoing provision of park facilities and programming for the foreseeable future. It is important to remember that policies are not strategies or plans. Strategies and Plans must be tested against these policies to evaluate their effectiveness and consistency with the goals laid out in the Comprehensive Plan. As such, the comments in this section can sometimes feel overly general standing by themselves. Of course, they do not stand alone — these statements are merely the underpinnings for the more specific development choices made by City officials as the Parks and Pathways system is developed. It is also true that there are likely to be different strategies the City may follow to realize these policies. Each decision will depend on available resources, the options presenting themselves at the time, and the nature of the community. Therefore, while specific plans and strategies may change over time — and almost certainly will — the policies stated below are more likely to remain constant. If the City finds itself disagreeing with the policies, it is past time for a update to the Plan. Accompanying each general policy below are additional explanatory statements that add depth and dimension to the policies. Monticello Parks and Pathways System Plan Page 3 -2 Chapter 3 - Parks System Objectives Monticello Parks and Pathways Plan Vision and Policy • Providing continuity and linkages between public parks, open spaces, residences, and businesses. • The City is expecting that the entirety of the community be interconnected through the park system and pathway plan. • The park and pathway system must continually be examined to ensure continuity as the community grows. • The pathways in the community serve as both transportation system and recreation system. • Pathways must connect to desired destinations. • Pathways must provide alternative routing options. • Pathways must provide safe design alternatives for pedestrians and bicyclists. • Parks must be accessible by all types of transportation. • Improving and increasing views to, access to, and utilization of the Mississippi River. • The City will seek more and easier connections to areas where views of the river are available to the public. • Direct access to river use will be sought wherever public spaces permit, including those in use now, as well as those (such as existing, undeveloped right of way) that have been overlooked. o Extended frontage along the river will be protected wherever it may be available, while respecting the rights of private landowners. • Providing for facilities that will serve the community in both short and long terms. • The City expects to prioritize recreational needs of the community in concert with all providers of recreation users, facilities, and programs, including other recreation providers, such as the school district and private facilities. • Coordination among recreation providers will be critical to maximize efficiency and level of service. • Allowing reasonable flexibility on final pathway routes, park locations, and plan implementation strategies. • Options change over time, and plan implementation will require regular monitoring as new options present themselves. • This plan is specific in terms of policies, but conceptual in terms of design — design should change to reflect new alternatives that achieve the same objective. • Consideration of alternatives should begin with the specific policy and the most important components. Monticello Parks and Pathways System Plan Page 3 -3 Chapter 3 - Parks System Objectives • Providing a range of choices for system users. • The Plan is intended to serve all potential system users. • Advancement of healthier lifestyles implies the need to appeal to underserved users through convenience, innovation, or other methods that will increase use of the parks and pathways in Monticello. • The City will strive to provide superior recreational opportunities for all residents. • Utilizing the system to assist in preserving the natural and historic nature of the community. • In creating the system, priority will be on including areas that are found to be of significance to the community. • Preferences cite interest in natural open space experiences and improved pathway continuity, choice, and alternatives. • Expand the scope of the park and pathway system to include a wider variety of recreation experience. • Prioritizing the acquisition and development of Bertram Lakes Regional Park. • The unique opportunities provided by the Bertram Lakes facility will dominate Monticello's park and pathway planning for the foreseeable future. • Focus on Bertram Lakes for many of the community park facilities that might have otherwise been originally planned throughout the community. • Identify and supplement community park facilities with opportunities for neighborhood park experiences. • Ensure extensive pathway connections to both Bertram Lakes and the community parks to mitigate for the lack of true neighborhood park proximity. • Adapt community park facilities over time to ensure a variety of park and recreation experiences for the users of the facilities as they evolve over time due to access, growth, and demographic change. Monticello Parks and Pathways System Plan Page 3 -4 Chapter 4 - Parks and Pathways System Plan Parks and Pathways System Plan The Parks and Pathways System Plan sets forth the plans and strategies that guide specific actions of the City in ongoing operation, new acquisition, development and planning. The system plan builds on the existing conditions and system objectives by identifying gaps between current reality and vision, then going on to establish a set of physical plans for the long -range organization and development of Monticello's recreation system. To this point, the following summary of findings, issues, and principles guide the creation of the Plan: ❖ The investment in the Bertram Chain of Lakes park facility will dominate the community's park acquisition and development for the foreseeable future. ❖ This investment drives Monticello to look toward the creation of fewer new park facilities during the planning period. ❖ The community has expressed a desire to continue parkland development but with a focus on specific aspects of recreation, including; ■ More emphasis on pathway development, including continuity, increased options and loops, and connections to parks, business areas, and schools. ■ Increased emphasis on water - oriented access and recreation, both natural and man -made, including Bertram Lakes, the Mississippi River, and other areas. ■ Expanded opportunities for natural open space experiences. ■ Support for Monticello Community Center facilities, expanding access, choice, and hours where possible. ❖ The new facilities that are to be considered will be concentrated in fewer, larger park locations, especially Bertram Chain of Lakes, and a few new locations that maximize opportunity for natural open space. ❖ Occasional smaller facilities may be developed when densities, barriers, or other conditions call for additional park locations to ensure adequate proximity and coverage. ❖ Focus on increased athletic field development, particularly youth baseball and soccer. ❖ Concentrate athletic fields in a few locations, particularly the opportunities at Bertram Lakes, to facilitate the attraction of tournament play, and to minimize common infrastructure such as maintenance needs, concession buildings, lights, and other similar elements. Monticello Parks and Pathways System Plan Page 4 -1 �i , •• ♦•� ♦ice „�I�■ �1, • ♦•• ♦�'♦ �Ith �" �� ♦.i % �' ICJ' . ¢` City /JAIlfields ♦�'� ♦•. ♦�� j I Park •i. SHERBURNE COUNTY �l— co � �Ip ♦i� ' o t a r W t Par ♦i� OSilver Springs Goff Course �♦ . Otter rk ♦�' ♦� M icello Country CI ••�••�•• Pinewood E n% o �•• ♦ F n •� County Rdad ss Ne #* ntryrub f19k s .,♦ lis t L *SN it Qft1*7P'.a�rk Bert •■m••7 *401 � l'_ontic hool �' ♦�� o $ Falld Park �•• • d / Missi Dri A •••.■ s' ��• Grov Par \ — �■ •� ■■�• q: � { f T+ �'y ■ I Park Di h 33 Com 1 �4ity 13�iPI�NSearch Area % RiG e ram La .� � j Q ,�'♦ .. ,. -1'�: ' 1 ng L . » z Fre �. ■.r�r m Little M�nt i odIs �. 1 h, Meado ar�� 9 S� 1 r■�■� //r SC\ Is Par P. ♦ ��,a* ;!S✓ lA J ♦, •, 1 e1P�i01r eer P ions Park)Cardinal H' k f ♦�� ■ S_ Dui ��u�u�uq. I u�■un�u�u -� ♦Il�u�irr X11 Feat t tone / .• omI ■i` Rollirrn V1►odSP NOh ?ta4,1�cllh x S ■�u�u�u�u� Hl2 ■ ssing n�L■1■y�u�;rl ; { s {4 �4 P nd �! -f z ,s °OGN — I s r y Q Lake l o g Edmonson . Bch Area k , m Holke s gh - ng �e_'_�q�h HT CO NTY 4 Peiican`� Corrim r4a4a ��P 1 Pelican Lake Unna Q radi e Fr r' i 1 0 Park and Pathways Plan System Plan Potential Trail Routes 1 % 1 Primary Pathway Routes Secondary Pathway Routes Community Park Search Areas Parks Golf Courses _ School Property _ City -Owned Property Bike Pathway Sidewalk Lakes �L CityBoundary Parcels Parksearcharea_ buffer Annexation 0 2,850 5,700 11,400 Fe Sources: City of Monticello, Wright County, WSB, Northwest Associated Consultants, Inc. Map Date: July, 2011. cmNORTHWEST ASSOCIATED CONSULTANTS, INC. JW4800 Olson Memorial Highway, Suite 202" Caoiden Valley, MN 55422 Telephone: 783.231.2555 Facslmlle� 783.291,25@1 planne,aCgnacplanning.com City Council Agenda: 11/28/16 2J. Consideration of approving an assessment with Mosbart Properties LLC for the 2016 Street Reconstruction Project, City Project No. 15CO01 (SB) A. REFERENCE AND BACKGROUND: Mosbart Properties, LLC owns the undeveloped property located at 213 3rd Street East, just south of the Peterson - Grismo funeral chapel. Prior to the assessment hearing on October 24, 2016 for the project, Mr. Bob Mosford had contacted City staff with questions on the assessment for the property. The property is zoned non - residential or commercial based on the Wright County tax classification and staff indicated to Mr. Mosford that was how the property was proposed to be assessed. Mr. Mosford indicated in an email dated October 21, 2016 that the property has only ever been used as residential, has no structure on it, and to apply the commercial rate to it was inconsistent with its utilization. Mr. Mosford was contacted on October 24, 2016 to discuss the assessment but was unavailable and did not attend the assessment hearing. On October 28, 2016, Mr. Mosford contacted City staff again questioning the assessment. The City attorney was consulted and indicated that staff should treat Mr. Mosford's email as an objection to the assessment on the property. Staff met with Mr. Mosford and Mr. Leon Barthel to discuss the property assessment. The following items were discussed: • The property's class is 233- (non- homestead) commercial land and building based on Wright County property classification for tax purposes • The property is zoned in the CCD and could develop as residential or commercial. The entire block the property is located on is zoned CCD with residential uses to the south and easterly blocks. • The property is 122 feet wide by 165 feet deep or 0.46 acres and could be developed as a 6 to 8 unit apartment building or a commercial type building or a duplex or even a single family home. The highest and best use of the property likely would not be a single - family home. • Mosbart Properties has no immediate plans to develop the property as they have not been actively marketing it or had any prospects. The property was purchased from the City in 2000 and was part of the old City Hall. Mosbart's plans at the time was to combine the property with the adjacent property to the east and develop the properties as a multi - family or apartment building. • The City Council adopted the assessment roll with an assessment of $10,614 based on the non - residential rate of $87 /front foot x 122 feet. If the property developed as anything more intense than a single - family home or duplex, the non- residential rate and $10,614 would still apply. • Mosbart Properties is requesting to be assessed the single - family residential rate City Council Agenda: 11/28/16 of $4,500 at this time, since that had been the previous use, with the remaining $6,114 (which is $10,614- $4,500), deferred if the property develops into a multi- family or commercial use. Given the above factors, staff is recommending that the Council consider approving a deferred assessment agreement at this time. The property is undeveloped and is in a transition zone for residential and commercial uses. The Council has approved deferred assessment agreements in the past if a property intensifies it use. The proposal by Mosbart Properties is fair and they acknowledge that a benefit is received by the project improvement. The proposed terms of the agreement are as follows: • The property will be assessed the single family residential rate of $4500 as part of the 2016 Street Reconstruction assessment certification to the County for collection starting with 2017 taxes. The Council adopted assessment term is 10 years with 4% interest calculated from the date of the adoption of the assessment roll on October 24, 2016 • A deferred assessment including interest (starting October 24, 2016) will apply to the property until development (building permit issuance). The deferred assessment rates are as follows based on how the Subject Property is developed: a. If the Subject Property develops as two (2) family residential dwellings, an additional $4,500.00 plus interest accrued starting on October 24, 2016 will be due to the City at the time the building permit is issued. b. If the Subject Property develops as multi- family dwellings, defined as three or more dwellings or a non - residential, commercial or industrial use, an additional $6,114.00, which is calculated by $87.00 per front foot x 122 feet minus the $4,500.00 assessed single family rate, plus interest accrued starting on October 24, 2016 will be due to the City at the time the building permit is issued. C. The deferred assessment amount as described above will be adjusted depending on the year a building permit is issued for the Subject Property as defined below: Year 1 to Year 10 (2017 to 2026) — The full deferral amount will be due to the City at the time the building permit is issued • Year 11 to Year 30 (2027 to 2037) — The deferral amount will be reduced by five (5 %) percent each year starting in Year 11 until Year 30 and will be due to the City at the time the building permit is issued. City Council Agenda: 11/28/16 d. If the Subject Property does not develop and a building permit is not issued by November 30, 2036, the deferred assessment amount will not apply to the Subject Property for the Public Improvement The assessment agreement would be recorded against the property to track the deferred assessment. At the time of building permit issuance, the deferred assessment would be paid. The City clerk will track and certify the deferred assessment amount to the County. Al. Budget Impact: Deferring $6,114.00 does not pose a significant impact to the project budget or financing. A2. Staff Workload Impact: Impacts to staff workload are minimal for this request. A. ALTERNATIVE ACTIONS: 1. Motion to approving an assessment agreement with Mosbart Properties, LLC for the 2016 Street Reconstruction Project, City Project 15CO01 and adopt Resolution 2016 -089 approving the assessment agreement. 2. Motion to deny approval. B. STAFF RECOMMENDATION: City staff recommends approving Alternative #1. The property is undeveloped and is in a transition zone for residential and commercial uses. It is unknown at this time how the property would develop as the property owner is not currently marketing the property and has not received any purchase inquiries. The Council has approved deferred assessment agreements in the past if a property intensifies it use. The proposal by Mosbart Properties is fair and they acknowledge that a benefit is received by the project improvement. If Alternative #2 is selected, the property would be assessed $10,614 at this time with collection starting with 2017 taxes per the assessment roll adopted by Council on October 24, 2016. The City Clerk will certifying the assessment roll to the County by November 30, 2016, therefore action needs to be taken at this time. C. SUPPORTING DATA: A. Property Map B. Assessment agreement C. Resolution 2016 -089 213 3rd StE November 9, 2011 City Boundary rll It aiv or Monticello 1 inch = 94 feet Bryan Pittman Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES /Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Map Powered by DataLink from WSB & Associates (Reserved for recording) PUBLIC IMPROVEMENT AND SPECIAL ASSESSMENT AGREEMENT THIS AGREEMENT (the "Agreement ") made this day of , 2016, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ( "City ") and MOSBART PROPERTIES, LLC ( "Property Owner "). RECITALS A. Property Owner is the owner of property having a street address of 213 Third Street East, Monticello, Wright County, Minnesota, legally described on Exhibit A attached hereto and incorporated herein (the "Subject Property "). The Subject Property is vacant and zoned in the Central Community District (CCD), which means the Subject Property can be developed either residential or commercial. The Property Owner asserts its former use was single family residential. B. In connection with the City's 2016 Street Reconstruction Project (City project 15C001) ( "Public Improvement "), the Property Owner is required to pay the City an assessment for the Public Improvement. C. Given the speculation of the potential use of the Subject Property, and in order to avoid an appeal of the special assessment, the Property Owner and City desire to enter into this Agreement, and Property Owner has requested that the City assess the cost of the Public Improvement against the Subject Property as outlined below. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS AND OBLIGATIONS HEREIN SET FORTH, THE PARTIES AGREE AS FOLLOWS: 1 19oo6svi 1. SPECIAL ASSESSMENT. The City will assess the cost of the Public Improvement against the Subject Property based on its former use as a single family residential lot. The special assessment shall be deemed adopted on the date this Agreement has been signed by all parties. The Subject Property shall be immediately assessed at a single family residential rate of Four Thousand Five Hundred and no /100ths Dollars ($4,500.00). The assessment term shall be spread over a ten (10) year period in equal annual installments, together with interest at the rate of four (4 %) percent per year on the unpaid balance, calculated from the date of the adoption of the assessment roll on October 24, 2106. The first installment shall be payable with taxes paid in 2017. 2. DEFERRED ASSESSMENT. A deferred assessment with principal and interest will apply to the Subject Property until Owner is issued a building permit for the Subject Property. The deferred assessment rates are as follows based on how the Subject Property is developed: a. If the Subject Property develops as two (2) family residential dwellings, an additional $4,500.00 plus interest accrued starting on October 24, 2016 will be due to the City at the time the building permit is issued. b. If the Subject Property develops as multi - family dwellings, defined as three or more dwellings or a non - residential, commercial or industrial use, an additional $6,114.00, which is calculated by $87.00 per front foot x 122 feet minus the $4,500.00 assessed single family rate, plus interest accrued starting on October 24, 2016 will be due to the City at the time the building permit is issued. C. The deferred assessment amount as described in 2a and 2b above will be adjusted depending on the year a building permit is issued for the Subject Property as defined below: • Year 1 to Year 10 (2017 to 2026) — The full deferral amount will be due to the City at the time the building permit is issued • Year 11 to Year 30 (2027 to 2037) — The deferral amount will be reduced by five (5 %) percent each year starting in Year 11 until Year 30 and will be due to the City at the time the building permit is issued. d. If the Subject Property does not develop and a building permit is not issued by November 30, 2036, the deferred assessment amount will not apply to the Subject Property for the Public Improvement 3. WAIVER. Property Owner, their successors and assigns, waive any and all procedural and substantive objections to the Public Improvements and special assessment, including but not limited to hearing requirements and any claim that the assessment exceeds the 2 19oo6avi benefit to the Subject Property. Property Owner waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081. 4. RELEASE. Property Owner, their successors and assigns, hereby unconditionally release and forever discharge the City, its elected officials, employees, agents and insurers from any and all claims and causes of action of whatever kind or nature that is in any way connected with or related to the Public Improvements. 5. BINDING EFFECT; RECORDING. This Agreement shall be binding upon Property Owner and Property Owner's successors and assigns. This Agreement shall run with the land and may be recorded against the title to the Subject Property. Remainder of page intentionally left blank. Signatures on the following pages. 3 19oo6avi CITY OF MONTICELLO 0 Brian Stumpf, Mayor And: Jennifer M. Schreiber, City Clerk STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2016, by Brian Stumpf and by Jennifer M. Schreiber, respectively the Mayor and City Clerk of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation pursuant to the authority granted by its City Council. Notary Public 4 19oo6avi PROPERTY OWNER: Robert Mosford MOSBART PROPERTIES, LLC STATE OF MINNESOTA ) )SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 12016, by MOSBART PROPERTIES, LLC, Property Owner. Notary Public INSTRUMENT DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452 -5000 JJJ 5 190068vi EXHIBIT A [insert legal description] 19oo6svi CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2016-089 APPROVING A PUBLIC IMPROVEMENT AND SPECIAL ASSESSMENT AGREEMENT BETWEEN THE CITY OF MONTICELLO AND PROPERTY AT 213 3" STREET EAST WHEREAS, the City of Monticello wishes to enter into an assessment agreement with the property at 213 Yd Street East in Monticello for the 2016 Street Reconstruction Project as provided in the Public Improvement and Special Assessment Agreement 1(Attachment "A "); and WHEREAS, the property owner shall be immediately assessed at a single family residential rate of $4,500 for a term of ten years with a 4% interest rate; and WHEREAS, the property shall be subject to deferred assessment, with interest, due to the City at the time the building permit is issued in accordance with Attachment A. ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: that the City Council approves the Public Improvement and Assessment Agreement for the property at 213 3rd Street East identified as 155010069020. ADOPTED BY the Monticello City Council this 28th day of November, 2016. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator ATTACHMENT "A" INSERT PUBLIC IMRPOVEMENT AND ASSESSMENT AGREEMENT 11/28/16 Agenda 4A. Consideration of approving a letter of recommendation to the Wright County Board of Commissioners related to special assessments for tax - forfeit parcels 155- 163 - 000010 and 155- 163 - 000020. (AS /SR) A. REFERENCE AND BACKGROUND The City Council is asked to consider approval of a formal letter to Wright County as related to repayment of special assessments for tax forfeit parcels 155- 163 - 000010 and 155 -163- 000020. The parcels are two common areas associated with seven buildings (28 units) located in the Timber Ridge 3rd Addition. These parcels went tax forfeit in 2016 due to unpaid utility bills. The parcels both had unpaid delinquent utility billings for common area irrigation service which were subsequently approved to be levied as special assessments. Totals for principal, processing fee, interest, and penalties for the two parcels are listed below. 155- 163 - 000010 Account: 007318 -000 Payable Yr Principal Processing Fee Interest Total Initial Assessed Penalties Thru 2016 Total Owed 2012 360.44 50.00 29.29 439.73 281.40 721.13 2015 184.81 75.00 18.41 278.22 65.41 343.63 TOTALS 545.25 125.00 47.70* 717.95 346.81 1,064.76 155 - 163 - 000020 Accounts: 007340 -000 & 007327 -000 Payable Yr Principal Processing Fee Interest Total Initial Assessed Penalties Thru 2016 Total Owed 2012 874.68 100.00 69.54 1,044.22 630.19 1,674.41 2015 480.28 150.00 44.66 674.94 158.62 833.56 TOTALS 1,354.96 250.00 114.20* 1,719.16 788.81 2,507.97 *Interest to be verified with Wright County The current HOA management firm has been contacted by both the City and County to remedy the situation in order to avoid non - compliance with the PUD agreement and potential for sale or auction of the common area parcels. The HOA has submitted a letter requesting waiver of interest and penalties on the delinquent amounts, which would reduce the amount payable to $670.25 and $1604.86, respectively. In discussing the matter with the Wright County Attorney's office, it was noted to City staff that as both the City and HOA are aware of the issue and are working to resolve, the 11/28/16 Agenda County will consider the City's request in relationship to payment of these unpaid special assessments. The item will go before the County Board for action on the sale or auction of the parcels in the spring. In order to provide direction to the County as requested, Council is asked to approve the general outline of terms on the payment. The outline allows for repayment of the principal, processing, interest and penalty either as a lump sum, or in installments with interest. While the County Board will ultimately determine the terms of the sale, the letter provides support from the City for the re -sale of the parcels to the HOA. At the present time, both parcels are current in their utility billings and irrigation is off for the season. Council will note that a separate item for consideration is being developed relating to policies for unpaid common -area utility billings. In the future, past due utility and public nuisance items will also be reviewed by the Community Development and Finance Department for HOA- related notices prior to assessment hearing to avoid this type of situation. B. ALTERNATIVE ACTIONS 1. Motion to approve drafting a letter to the Wright County Board of Commissioners requesting that parcels 155- 163 - 000010 and 155 -163- 000020 be removed from the list for general sale /auction and that as a condition of removal and sale to the Timber Ridge 3rd Addition Homeowner's Association, the HOA is allowed to pay the unpaid special assessments either in a three -year installment, including principal, processing, interest, and penalties and including a 6% interest rate on the new special assessment or as a lump sum, including principal, processing, interest, and penalties. 2. Motion to approve a letter to the Wright County Board of Commissioners requesting that parcels 155- 163 - 000010 and 155- 163 - 000020 be removed from the list for sale /auction and that as a condition of removal and sale to the Timber Ridge 3rd Addition Homeowner's Association, the HOA is allowed to pay the unpaid special assessments in a three -year installment, including_ principal and processing fees only and including a 6% interest rate on the new special assessment or as a lump sum, including principal and processing fees only, with no interest from original assessments assigned. 3. Motion of other. C. STAFF RECOMMENDATION Staff recommends alternative #1 above. This alternative provides full recovery for the costs assigned to the parcels, including principal, processing, interest, and penalties, yet 2 11/28/16 Agenda provides flexibility for the Wright County Board to work with the HOA in terms of lump sum or installment payment in the sale. Ultimately, the County Board will determine the terms of re- purchase, but the City's letter has standing as part of their consideration. D. SUPPORTING DATA A. Aerial image of subject parcels B. Letter of Request, HOA C. Letter of Notice, Tax Forfeit Parcels D. 2011 Assessment Roll information/Unpaid invoices E. 2014 Assessment Roll information/Unpaid invoices 'earn lr Wright County, MN Subject Parcels Y555500 R13 m a Ilk 213-1:00641300 ALPINE CT v 213100043100 364 ft 9v 213100044161 213100044200 ' 7 14SL NL--rJJ ■ k�yti C ��h ,r Beacon Wright Count MN g Y, Overview r. r Legend Roads CSAHCL CTYCL MUNICL PRIVATECL - TWPCL Highways Interstate State Hwy -- US Hwy City/Township Limits c t Parcels Parcel ID 155163000010 Alternate ID n/a Owner Address TIMBER RIDGE 3RDADD TWNHM ASSO Sec/Twp /Rng 04- 121 -025 Class 970 -Tax Exempt Miscellaneous(Coun %MICHAELSCHNEIDER Property Address Acreage n/a 449135TH AVE SE FOLEY, MN 56329 District n/a Brief Tax Description Sect -04Twp -121 Range -025 TIMBER RIDGE 3RD ADDN OUTLOTA (COMMON ELEMENT) (Note: Not to be used on legal documents) Date created: 6/24/2016 kq$ Developed by Schneider The Schneider Corporation ��n ;."TBeacon-IM Wright County, MN • • / ��, :�1., �t`�`.. Rjt{ '.,'� �'"+, f J Oct z 2131OOU °41130 -� - �� '1551r82 01C1r— , 4 .«,# r , PRAIRIE R lot IV 213042k 4 M 213100043100 j7 ' a 2131000. 000441'U�1 ' 21314200''° 295 ft Overview Legend Roads CSAHCL CTYC L -- MUNICL -- PRIVATECL -� TWPCL Highways Interstate State Hwy US Hwy City/Township Limits c 0t 0 Parcels rarcei w 1Z)_')10- JUUUULU Hrternate w n/a Owner Address TIMBER RIDGE 3RDADD TWNHM ASSO Sec/Twp /Rng 04 -121 -025 Class 970 -Tax Exempt Miscellaneous(Coun %MICHAELSCHNEIDER Property Address Acreage n/a 449135TH AVE SE FOLEY, MN 56329 District n/a Brief Tax Description Sect -04Twp -121 Range -025 TIMBER RIDGE 3RDADDN OUTLOT B (COMMON ELEMENT) (Note: Not to be used on legal documents) Date created: 6/24/2016 Developed by Schneider The Schneider Corporation �� L Timber Ridge Yd Addition Townhome Association Letter of Abatement November 14, 2016 Angela Schumann, AICP City of Monticello RE: Timber Ridge 3 d Addition THA Tax Forfeiture Dear Angela: The Timber Ridge THA is requesting an abatement of penalties and /or interest for water bills for 2011 and 2014. This was prior to a professional management company and the individual who was responsible for the financial status of the Association failed to pay the bills in a timely manner creating a hardship on the Association. The Association was unaware of such delinquencies and is pursuing possible litigation against the individual for not looking out for the best interest of the Association by not adhering to the fiduciary responsibilities required. Since this time, the Association hired Association Resource Group, LLC (ARG Services) to manage and maintain the Associations financial records as well as the Association grounds. The Association now will not be able to afford all the penalties and interest, but will be able to pay for the water usage during that time and for the cost of transferring the property back to the Association. From this point forward, the Association is and will be paying all bills in a timely manner. Please advise on how to proceed with this transfer. Sincerely, The Board of Directors JNsY o� Robert HiNala Wright County AuditorlTreasurer Wright County Government Center 10 2nd Street NW, Room 230 Buffalo, MN 55313 -1193 Phone: 763 - 682 -7579 Fax: 763- 682 -7873 Email: bob.hiivala @co.wright.mn.us June 27th 2016 Enclosed is a parcel listing of non - conservation land located in your city/township. The parcel(s) described in the listing forfeited to the State of Minnesota for non'- o" t of property taxes. As required under M.S. 282.01, we request that you approve the parcel(s) for public auction or auction to adjacent owners or request a conveyance to your city /township for public use. We require a certified copy of the City Council Resolution authorizing any action taken to be mailed to this office. Special assessments that were levied before the forfeiture do not need to be certified to this office. They were canceled at forfeiture and will be paid from the sale price. Special assessments that are levied after the forfeiture should be certified to this office. They will be added to the appraised value and paid from the sale price. P: "—szd be advised that, if the City Council fails to i- espond wit Larn sixty (60) days of t le dare of this letter, the classification and sale will be deemed to be approved. If you have any questions, please feel free to contact me at (763) 682 -7579. Please note that our goal is to try to have a tax forfeiture auction in 2N6, so if at all possible if you could return these to us quicker than the 60 days we would be greatly appreciative. Sincerely, ilk �. Robert ,ff IHliivala Wright County Auditor /Treasurer 2011 ASSESSMENT ROLLS (Payable 2012) Paid #7 Misc. Assessments Reapportionment Cedar St Imp #8 Amax Storage 155231002010 24411 -0 Street Reapportionment Lighting & Larson -Muth School Blvd 27211 -0 & #9 (Prairie Ponds) 155189001010 31111 -0/1 Watermain Reapportionment Ext #10 M & B (Barger) 155075001010 29211 -0 3rd & 41h Quarters #11 Del q. Util Billing 2010 32711 -0 1st & 2nd Quarters #12 Del q. U.B. 2011 32711 -1 #13 Delq. A.R. 2011 32711 -4 CITY OF MONTICELLO DELQ ASSESSMENTS PAYABLE FOR 2012 TAXES DELQ UTILITIES - NOVEMBER 2011 Quarter 1 & 2, 2011 Annual Installments: Method: Interest Rate: Interest Due From: 1st Installment Due: Purpose: Fund: TOTAL TO BE ASSESSED 3 a07tl- l 1 year Principal plus interest Six percent (6 %) October 24, 2011 January 1, 2012 Delinquent sewer, water, and miscellaneous. Fund 101 - Waste Collections Fund 601 - Water Collections Fund 602 - Sewer Collections $85,303.33 f'� "f; �ne� �:. MONTICELLO September 9, 2011 This is a reminder that your utility bill is now past due. Please check your records. If you have any questions or concerns regarding this billing, contact the Utility Billing Department at City Hall. If you feel that an adjustment to your account is necessary, we must be notified before October 14, 2011. The past due amount must be received by 4:30 Y.M. on that date, without exception. Remember, this is the only reminder notice that you will receive If your account still has a $50 balance after the due date listed above, our city ordinances and state statutes allow us to certify the unpaid utility bill as a special assessment against the property. To help defer costs associated with processing delinquent accounts, there is an assessment processing charge of $50. This $50 assessment processing charge will be added to your delinquent balance upon adoption of the assessment roll. Written or oral objections from any affected property owner will be considered at the public hearing. Appeals: Any property owner objecting to their assessment and considering filing an appeal must present a signed written objection. It may either be filed with the city clerk prior to the assessment hearing or it may be presented to the presiding officer at the public hearing. Within 30 days after the adoption of the assessment roll, a property owner who has properly objected to their assessment, may appeal the special assessment to the district court. They must serve notice upon the mayor or city clerk and then file the served notice with the district court within 10 days of that service. Payments: After the council adopts the assessment roll, the entire assessed amount may be paid to the City Clerk within 30 days without additional interest. If the assessed amount is paid after the 30 days, but prior to certification to the County Auditor, an additional 6% accrued interest will be due, calculated from the public hearing date to the payment date. If payment is not made prior to certification to the Auditor, the entire unpaid amount, including processing charge and interest, will be assessed to the property taxes in the following year, with interest calculated through December 31, 2012. NO'T'ICE OF PUBLIC HEARING Notice is hereby given that a public hearing will be held by the City of Monticello City Council on October 24, 2011 at 7:00 p.m. in the Monticello City Council Chambers to consider the following matter: Consideration of adoption of an assessment roll totaling $104,609.49 on delinquent accounts within the City of Monticello pursuant to Monticello Ordinance, Sections 7 -2 -21, 7 -3 -3 (C), and 7 -6 -9 (B), and Minnesota Statute, Sections 429.101, 443.015, and 444.075. A copy of the assessment roll is on file at the Monticello City Hall and may be reviewed during normal business hours. Q� Jeff O'Neill, City Administrator Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362 -8831 • (763) 295.2711 • Fax (763) 295 -4404 Office of Public Works, 909 Golf Course Road, Monticello, MN 55362 • (763) 295 -3170 • Fax (763) 271 -3272 Department of Motor Vehicles, 119 3rd Street East, Monticello, MN 55362 • (763) 295 -2712 • Fax (763) 271 -3239 PRESORTED FIRST -CLASS MAIL Account U.S. POSTAGE Statement PAID TWIN CITIES, MN PERMIT NO.39 L ACCOUNT INFORMATION TEMP- RETURN SERVICE REQUESTED ACCOUNT: 007318 -000 IlLL1.F1 K'illt� - - - SERVICE ADDRESS: 409 PRAIRIE RD SPR II�I�Itt�I�II�I��II� 'I�III�I�I�� III "'I��I "'ll�l'lll'I�'lll'll SERVICE PERIOD: 4/1/2011 to 6/30/2011 TIMBER RIDGE 3RD ADDN BILLING DATE: 7/15/2011 (SPRINKLER) DUE DATE: 8116/2011 408 PRAIRIE RD MONTICELLO, MN 55362 -8991 PREVIOUS BALANCE: 0.39 PAYMENTS RECEIVED: 0.00 ADJUSTMENTS: 0.03 ADDITIONAL BILLING: 0.00 CURRENT CHARGES: 327.28 TOTAL AMOUNT DUE: 327.67 METER READING WATER SPR - RESIDENTIAL TWNHMS 302.28 WATER ON - RESIDENTIAL 25.00 Serial No. TOTAL CURRENT CHARGES: 327.28 61937878 To access your utility account on -line, please visit the city website at http: / /www.ci.monticello.mn.us. On -line access will be temporarily down on 8/19/11. As a reminder, any customer that has access to city water, but still uses their own private well, was billed an annual water availability charge on this statement. RETURN THIS PORTION WITH YOUR PAYMENT t��lul�lu��lnllnnitllul�lul�ul�lul�ll�lu City of Monticello Finance Department 505 Walnut St., Ste #1 Monticello, MN 55362 600.000 450.000 300,000 150,000 0 Previous Reading Current Reading Date Reading Date Reading Cons 5/12/2011 3716812 71112011 3920268 203456 AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL L AMOUNT DUE TOTAL AMOUNT DUE BY 8/16/2011 $327.67 AMOUNT ENCLOSED: D PLEASE MAKE CHECKS PAYABLE TO: City of Monticello II III I II II II /III I II I II II /III I I III III II II II ACCOUNT: SERVICE ADDRESS: SERVICE PERIOD: BILLING CYCLE: DUE DATE: 007318 -000 409 PRAIRIE RD SPR 4/1/2011 to 6/30/2011 7/15/2011 8/16/2011 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 (763) 295 -2711 DELINQUENT NOTICE RE. Account Number Account Name Service Location Past Due Amount Due Date 007318 -000 TIMBER RIDGE 3RD ADDN 409 PRAIRIE RD SPR $360.44 Friday, October 14, 2011 This is a reminder that your account balance is now past due. In order to avoid additional processing charges, please pay the balance listed on this statement by 4:30 p.m., on October 14, 2011, PLEASE NOTE: The enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely, Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon ACCOUNT •- PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT: SERVICE ADDRESS: BILLING DATE: DUE DATE: TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 007318 -000 409 PRAIRIE RD SPR 09/08/2011 1011412011 PAST DUE AMOUNT TOTAL AMOUNT DUE BY 10/14/2011 City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 REMIT PAYMENT TO 09/08/2011 360.44 PRESORTED FIRST -CLASS MAIL U.S. POSTAGE PAID TWIN CITIES, MN PERMIT NO.39 TEMP - RETURN SERVICE REQUESTED 111�I '��I11111�III11�111111'�I' 111 '��III�III�Ittll�l'lll'll�l'� TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 -8991 WATER SPR - RESIDENTIAL TWNHMS WATER ON - RESIDENTIAL TOTAL CURRENT CHARGES: Account 0.00 Statement 0.00 INFORMATION ACCOUNT 0.00 ACCOUNT: 007327 -000 SERVICE ADDRESS: 390 PRAIRIE RD SPR SERVICE PERIOD: 411/2011 to 6/30/2011 BILLING DATE: 7/15/2011 DUE DATE: 8/16/2011 PREVIOUS BALANCE: 0.00 PAYMENTS RECEIVED: 0.00 ADJUSTMENTS: 0.00 ADDITIONAL BILLING: 0.00 CURRENT CHARGES: 468.88 TOTAL AMOUNT DUE: 468.88 METER READING 443.88 25.00 Serial No. 466.66 63334972 To access your utility account on -line, please visit the city website at http: / /www.ci.monticello.mn.us. On -line access will be temporarily down on 8/19/11. As a reminder, any customer that has access to city water, but still uses their own private well, was billed an annual water availability charge on this statement. RETURN THIS PORTION WITH YOUR PAYMENT 'PAYMENTCOUPON City of Monticello Finance Department 505 Walnut St., Ste #1 Monticello, MN 55362 1 050,000 900,000 750,000 600.000 450.000 300,000 150.000 0 Previous Reading Current Reading Date Reading Date Reading Cons 5/1212011 5795504 7/1/2011 6087224 291720 IT- AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AMOUNTDUE TOTAL AMOUNT DUE BY 8116/2011 $468.88 AMOUNT ENCLOSED: D PLEASE MAKE CHECKS PAYABLE TO: City of Monticello it III I II II II IIII I I II II II II IIII I II II II I III II ACCOUNT: SERVICE ADDRESS: SERVICE PERIOD: BILLING CYCLE: 007327 -000 390 PRAIRIE RD SPR 4/1/2011 to 6/30/2011 7/15/2011 DUE DATE: 8116/2011 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 (763) 295 -2711 DELINQUENT NOTICE RE: Account Number Account Name Service Location Past Due Amount Due Date 007327 -000 TIMBER RIDGE 3RDADDN 390 PRAIRIE RD SPR $515.77 Friday, October 14, 2011 This is a reminder that your account balance is now past due. In order to avoid additional processing charges, please pay the balance listed on this statement by 4:30 p.m., on October 14, 2011. PLEASE NOTE: The enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon ACCOUNT INFORMATION PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO CITY OF MONTICELLO ACCOUNT: 007327 -000 SERVICE ADDRESS: 390 PRAIRIE RD SPR BILLING DATE: 09/08/2011 DUE DATE: 10114/2011 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 09/08/2011 AMOUNTDUE PAST DUE AMOUNT 515.77 TOTAL AMOUNT DUE BY 10/1412011 City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 REMIT PAYMENT TO: PRESORTED FIRST -CLASS MAIL U.S. POSTAGE PAID TWIN CITIES, MN PERMIT NO.39 TEMP - RETURN SERVICE REQUESTED AIIdIIIIrIIIhIhIIIIrIIuIdIh11111dIrI11uIIIlIIIIPIIII TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 -8991 Account 0.00 Statement 0.00 ACCOUNT INFORMATION 0.00 ACCOUNT: 007340 -000 SERVICE ADDRESS: 380 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2011 to 6/30/2011 BILLING DATE: 7/15/2011 DUE DATE: 8/1612011 BILL SUMMARY PREVIOUS BALANCE: 0.00 PAYMENTS RECEIVED: 0.00 ADJUSTMENTS: 0.00 ADDITIONAL BILLING: 0.00 CURRENT CHARGES: 326.28 TOTAL AMOUNT DUE: 326.28 LCURRENTCHARGES METER READING WATER SPR - RESIDENTIAL TWNHMS 326.28 TOTAL CURRENT CHARGES: 326.28 Serial No. 62122743 To access your utility account on -line, please visit the city website at http: / /www.ci.monticello.mn.us. On -line access will be temporarily down on 8/19/11. As a reminder, any customer that has access to city water, but still uses their own private well, was billed an annual water availability charge on this statement. RETURN THIS PORTION WITH YOUR PAYMENT COUPON I PAYMENT City of Monticello Finance Department 505 Walnut St., Ste #1 Monticello, MN 55362 Previous Reading Current Reading Date Reading Date Reading Cons 5/12/2011 6150804 71112011 6369220 218416 USAGE O. 1,200,oW 1,050,000 900,000 750.000 600,000 450.000 300.000 150,000 0 AUG 5EP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL TOTAL AMOUNT DUE BY 811612011 $326.28 AMOUNTENCLOSED: PLEASE MAKE CHECKS PAYABLE TO: City of Monticello II III I II II II IIII II II II II IIII I III I I I II I IIII ACCOUNT: SERVICE ADDRESS: SERVICE PERIOD: BILLING CYCLE: DUE DATE: 007340 -000 380 PRAIRIE RD SPR 4/1/2011 to 6/30/2011 7/15/2011 8116/2011 TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 (763) 295 -2711 DELINQUENT NOTICE RE: Account Number Account Name Service Location Past Due Amount Due Date 007340 -000 TIMBER RIDGE 3RDADDN 380 PRAIRIE RD SPR $358.91 Friday, October 14, 2011 09/08/2011 This is a reminder that your account balance is now past due. In order to avoid additional processing charges, please pay the balance listed on this statement by 4:30 p.m., on October 14, 2011. PLEASE NOTE: The enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon ACCOUNT •- PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO CITY OF MONTICELLO ACCOUNT: SERVICE ADDRESS: BILLING DATE: DUE DATE: TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 007340 -000 380 PRAIRIE RD SPR 09/08/2011 10/1412011 AMOUNTDUE PAST DUE AMOUNT 358.91 TOTAL AMOUNT DUE BY 10/14/2011 r AMOUNT ENCLOSED REMIT PAYMENT TO: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 2014 ASSESSMENT ROLLS (Payable 2015) r■ i Swan River #1 Expansion SAC /WAC 351110 Delq. UBS Accts June 2012 - #2 June 2013 357110 Delq. Misc A/R #3 Accts 2013 357111 Misc' Lundsten (paid up) #4 Deferral r■ i CITY OF MONTICELLO DELQ ASSESSMENTS PAYABLE FOR 2015 TAXES DELQ UTILITIES - July 2013 to June 2014 #357110 Annual Installments: Method: Interest Rate: Interest Due From: 1st Installment Due: Purpose: Financing Source: TOTAL TO BE ASSESSED- 1 year Principal plus interest Six percent (6 %) October 27, 2014 January 1, 2015 Delinquent sewer, water, and miscellaneous. Water Fund 601 $160,115.70 15 155155 -15 155155 -15 155155 -15 155155 -15 155155 -15 155155 -15 155 -151 -00 155- 159- 004070 . -. .n ngn DARN HUD #277 -1 KRUCHTE� HERNANDE CHASE RE' REYNOLD: COX LAUMANN PIERSON KELLY 155- 159- 007470 HEDLUNU 155 - 159 - 007510 RICKSON 155- 159 - 007520 FENTON 155 -159- 007570 SUNSET Pc 155 -159- 008160 JOHANNS 155 - 159 - 008280 SOUZA -AR 155 -160- 010060 LEE 155 - 163 - 000010 TIMBER RI 155 - 163 - 000020 TIMBER RI 155 - 163 - 005010 LIPITT 155- 163 - 005030 SOUTHGP 155- 163 - 005040 ARCHER 155 - 163 - 006010 MCGILL 155 - 163 - 006030 POINT 155 -167- 001040 KISNER 155 - 167- 002110 TURNER 155 -168- 001200 ANDRIST 155- 168 - 002080 BAC HON 155- 170 - 002020 PARDO 155 - 173- 003190 ARNOLD 155 - 173- 005470 BENSON 155 - 179 - 004010 KANGAS 155 - 179- 004020 PREFER 155- 180 - 001010 MCGILL/ 155 -182- 002010 DVORAM 155 - 182- 002020 MOLICK 155 -182- 002030 LUECK 155 - 182 - 003010 HOMES" 15 - 182 - 003020 HOMES' 45 - 182- 003040 HOMES' 155 - 182 - 010010 NELSOt 155- 182 - 010040 ADRIAN A E 3RD E 3RD 0941 2739 1249 1703 7559 9396 17568 2267 19122 12281 12013 7173 1518 0447 11.73 39.88 ?5.00 52.10 37.70 51.31 77.17 64.63 19.36 33.05 49.23 44.16 62.81 '87.52 X52.96 197.64 finds. 543.15 pp 630.281 `Ff 36.17 32.02 62.85 13.95 95.15 197 63.1 CITY OF Mo ii eflo September 16, 2014 PHONE: 763-295-2711 FAx:763- 295 -4404 505 Walnut Street ; Suite I I Monticello, MN 55362 This is a reminder that your utility bill is now past due. Please check your records. If you have any questions or concerns regarding this billing, contact the Utility Billing Department at City Hall. if you feel that an adjustment to your account is necessary, we must be notified before October 10, 2014. The past due amount must be received by 4:30 p.m. on that date. Remember, this is the only reminder notice that you will receive. If your account still has a $50 balance after the assessment roll is adopted, our city ordinances and state statutes allow us to certify the unpaid utility bill as a special assessment against the property. To help defer costs associated with processing delinquent accounts, there is an assessment processing charge of $75. This $75 assessment processing charge will be added to your delinquent balance upon adoption of the assessment roll. Written or oral objections from any affected property owner will be considered at the public hearing. Appeals: Any property owner objecting to their assessment and considering filing an appeal must present a signed written objection. It may either be filed with the City Clerk prior to the assessment hearing, or it may be presented to the presiding officer at the public hearing. Within 30 days after the adoption of the assessment roll, a property owner who has properly objected to their assessment may appeal the special assessment to the district court. They must serve notice upon the mayor or city clerk and then file the served notice with the district court within 10 days of that service. Payments: After the council adopts the assessment roll, the entire assessed amount may be paid to the City Clerk within 30 days without additional Interest. If the assessed amount is paid after the 30 days, but prior to certification to the County Auditor, an additional 6% accrued interest will be due, calculated from the public hearing date to the payment date. If a payment is not made prior to certification to the auditor, the entire unpaid amount, including processing charge and interest, will be assessed to the property taxes in the following year, along with interest calculated through December 31, 2015. NOTICE OF PUBLIC HEARING Notice is hereby given that a public hearing will be held by the City of Monticello City Council on October 27, 2014 at 7:00 p.m. in the Monticello City Council Chambers to consider the following matter: Consideration of adoption of an assessment roll on delinquent accounts within the City of Monticello pursuant to Monticello Ordinance, Sections 7 -2 -21, 7 -3 -3 (C), and 7 -6 -9 (B), and Minnesota Statute. Sections 429.101, 443.015, and 444.075. A copy of the assessment roll is on file at the Monticello City Hall and may be reviewed during normal business hours. �Q-tx'� /�],7�o�� Jeff 00W, City Administritor www.ci.monticello.mn.us Lit (763) 295 -2711 CITY OF vnti 6e 0 pm TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Residents may go online to view the Monticello 2014 Consumer Confidence Report for water at: hftp: //tinyuri.com /lbs8dwy. Included on this invoice is the yearly water availability charge. It is only charged to those customers that have a well and access to city water, but have chosen not to connect. USAGE HISTORY .a SEP CCT NOV DEC JAN FEB MAR APR MAY JUN JUL Currant Cons Payment Coupon ACCOUNT •- PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT: 007318 -000 SERVICE ADDRESS: 409 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7/18/2014 DUE DATE: 8/18/2014 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Account 1,026.99 Statement sa0000 ACCOUNT INFORMATION 0.00 wa000 0.00 ACCOUNT: 007318 -000 400000 409 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7/18/2014 ,t w0000 w0000 i00000 j .a SEP CCT NOV DEC JAN FEB MAR APR MAY JUN JUL Currant Cons Payment Coupon ACCOUNT •- PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT: 007318 -000 SERVICE ADDRESS: 409 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7/18/2014 DUE DATE: 8/18/2014 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Account 1,026.99 Statement - 1,026.99 ACCOUNT INFORMATION 0.00 ADDITIONAL BILLING 0.00 ACCOUNT: 007318 -000 SERVICE ADDRESS: 409 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7/18/2014 DUE DATE: 8118/2014 Previous Reading Current Reading Serial No Date Reading Date Reading Cons 61937878 51112014 5957820 7/1/2014 6037108 79288 WATER SPR - RESIDENTIAL TWNHMS 143.01 WR ON - RESIDENTIAL 25.00 TOTAL CURRENT CHARGES 168.01 PREVIOUS BALANCE 1,026.99 PAYMENTS RECEIVED - 1,026.99 ADJUSTMENTS 0.00 ADDITIONAL BILLING 0.00 CURRENT CHARGES 168.01 TOTAL AMOUNT DUE 168.01 ,(4MOUNT DUE TOTAL AMOUNT DUE BY 8/18/2014 168.01 PMOUNT ENCLOSED REMIT PAYMENT TO City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Montice C II T Y O FFCity of Monticello 505 Walnut St., Ste. �® Monticello, 63) 95 2 1 N 553621 TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: DELINQUENT NOTICE RE: Account Number Account Name Service Location Past Due Amount Due Date 007318 -000 TIMBER RIDGE 3RD ADDN 409 PRAIRIE RD SPR $184.81 Friday, October 10, 2014 09/16/2014 This is a reminder that your water & sewer account balance is now past due. Please pay the balance listed on this statement by 4:30 p.m., on October 10, 2014. PLEASE NOTE: For any account with a balance of $50 or more, the enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely, Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon ACCOUNT •- PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT: 007318 -000 SERVICEADDRESS: 409 PRAIRIE RD SPR BILLING DATE: 09/16/2014 DUE DATE: 10/10/2014 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 AMOUNTDUE PAST DUE AMOUNT $184.81 TOTAL AMOUNT DUE BY 10/10/2014 City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 REMIT PAYMENT TO: (763) 295 -2711 CITY �0F ov cello Hours ✓m--- pm TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 SPECIAL MESSAGE Residents may go online to view the Monticello 2014 Consumer Confidence Report for water at: http: / /tinyurl.com /lbs8dwy. Included on this invoice is the yearly water availability charge. It is only charged to those customers that have a well and access to city water, but have chosen not to connect. 'USAGE HISTORY IoDDI ,moo e00000 s00000 a000aa n00000 �oocoo �00000 AUG SEP OCT NOU DEC LW re MAR Pn . UUN JUL Current Cons Payment Coupon PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO. CITY OF MONTICELLO ACCOUNT: SERVICE ADDRESS: SERVICE PERIOD: BILLING DATE: DUE DATE: TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 007327.000 390 PRAIRIE RD SPR 4/1/2014 to 6/30/2014 7/18/2014 8/18/2014 Account 1,307.25 Statement - 1,307.25 ACCOUNT INFORMATION 0.00 ADDITIONAL BILLING 0.00 ACCOUNT: 007327-000 SERVICE ADDRESS: 390 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7/18/2014 DUE DATE: Previous Reading Serial No Date Reading 63334972 5/1/2014 787644 WATER SPR - RESIDENTIAL TWh WR ON - RESIDENTIAL TOTAL CURRENT CHARGES 8/18/2014 Current Reading Date Reading Cons 7/1/2014 888624 100980 iHMS 181.15 25.00 206.15 PREVIOUS BALANCE 1,307.25 PAYMENTS RECEIVED - 1,307.25 ADJUSTMENTS 0.00 ADDITIONAL BILLING 0.00 CURRENT CHARGES 206.15 TOTAL AMOUNT DUE 206.15 TOTAL AMOUNT DUE BY 8118/2014 206.15 AMOUNT ENCLOSED T • City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 C I T Y O F City of Monticello 505 Walnut St., Ste. #1 Montice ® (763)i295 2 11 55362 DELINQUENT NOTICE TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: RE: Account Number Account Name Service Location Past Due Amount Due Date 007327 -000 TIMBER RIDGE 3RDADDN 390 PRAIRIE RD SPR $226.77 Friday, October 10, 2014 This is a reminder that your water & sewer account balance is now past due. Please pay the balance listed on this statement by 4:30 p.m., on October 10, 2014. PLEASE NOTE: For any account with a balance of $50 or more, the enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO CITY OF MONTICELLO ACCOUNT: SERVICE ADDRESS: BILLING DATE: DUE DATE: TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 007327.000 390 PRAIRIE RD SPR 09/16/2014 1 011 0/2 01 4 09/16/2014 AmoUNTIDUE PAST DUE AMOUNT $226.77 TOTAL AMOUNT DUE BY 10/10/2014 AMOUNTENCLOSED REMIT PAYMENT TO: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 (763) 295 -2711 CITY OF j��/(�% {jo iocello Hours ✓ am - TIMBER RIDGE 3RD ADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Residents may go online to view the Monticello 2014 Consumer Confidence Report for water at http: / /tinyurl.com /lbs8dwy. Included on this invoice is the yearly water availability charge. It is only charged to those customers that have a well and access to city water, but have chosen not to connect. enooue ,BDOBB s00000 I Jr. . xr0000 1009J0 B AUG BEP O T NW DEC JAN FEB MAO APR MAY JUN JUL Current Cons Payment Coupon ACCOUNT INFORMATION PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE T0: CITY OF MONTICELLO ACCOUNT: SERVICE ADDRESS: SERVICE PERIOD: BILLING DATE: DUE DATE: TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 007340 -000 380 PRAIRIE RD SPR 4/1/2014 to 6/30/2014 7/18/2014 8118/2014 Account Statement 1,144,23 ACCOUNT O - 1,144.23 ADJUSTMENTS 0.00 ACCOUNT: 007340 -000 SERVICEADDRESS: 380 PRAIRIE RD SPR SERVICE PERIOD: 4/1/2014 to 6/30/2014 BILLING DATE: 7118/2014 DUE DATE: 811812014 �L METER READING -- Previous Reading Current Reading Serial No Date Reading Date Reading Cons 62122743 5/1/2014 917048 7/1/2014 1030744 113696 CURRENTCHARGES WATER SPR- RESIDENTIAL TWNHMS 205.46 WR ON - RESIDENTIAL 25.00 TOTAL CURRENT CHARGES 230.46 BILL SUMMARY PREVIOUS BALANCE 1,144,23 PAYMENTS RECEIVED - 1,144.23 ADJUSTMENTS 0.00 ADDITIONAL BILLING 0.00 CURRENTCHARGES 230.46 TOTAL AMOUNT DUE 230.46 AMOUNTIDUE TOTAL AMOUNT DUE BY 8/18/2014 230.46 AMOUNT ENCLOSED REMIT PAYMENT TO City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 CITY O FF City of Monticello 505 Walnut St., Ste. Montice �® (763) 295-2711 55321 TIMBER RIDGE 3RD ADDIS! (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 Dear Customer: DELINQUENT NOTICE RE: Account Number Account Name Service Location Past Due Amount Due Date 007340 -000 TIMBER RIDGE 3RDADDN 380 PRAIRIE RD SPR $253.51 Friday, October 10, 2014 This is a reminder that your water & sewer account balance is now past due. Please pay the balance listed on this statement by 4:30 p.m., on October 10, 2014. PLEASE NOTE: For any account with a balance of $50 or more, the enclosed letter is your public hearing notice. It contains important additional information regarding the special assessment process. If applicable, both the landlord and the tenant will receive this notice. Sincerely, Utility Billing City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 Payment Coupon ACCOUNT INFORMATION PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKE CHECK PAYABLE TO CITY OF MONTICELLO ACCOUNT: 007340 -000 SERVICE ADDRESS: 380 PRAIRIE RD SPR BILLING DATE: 09/16/2014 DUE DATE: 10/10/2014 TIMBER RIDGE 3RDADDN (SPRINKLER) 408 PRAIRIE RD MONTICELLO, MN 55362 09/16/2014 AMOUNTDUE i PAST DUE AMOUNT $253.51 TOTAL AMOUNT DUE BY 10/10/2014 I AMOUNT ENCLOSED REMIT PAYMENT TO: City of Monticello 505 Walnut St., Ste. #1 Monticello, MN 55362 City Council Agenda: 11/28/16 4B. Consideration to approve the Master Plan for the Bertram Chain of Lakes Regional Athletic Park and accept the corresponding Feasibility Report. (AS /TP) A. REFERENCE & BACKGROUND The Council is asked to adopt the Master Plan layout for the Bertram Chain of Lakes Regional Athletic Park ( BCOLAP). In conjunction, the Council is also asked to accept the work product of the master planning process, the Master Plan Feasibility Report. The master plan presents both a map and a framework for the development of the regional athletic park at the Bertram Chain of Lakes. The Master Plan layout for the Bertram Chain of Lakes Regional Athletic Park is a scaled graphic representation for the future development of the athletic park. The BCOLAP feasibility report documents the planning process for development of the plan, and provides detailed information on plan implementation, including funding, transportation, ADA compliance, etc. The City Council approved the contract with WSB & Associates for the master planning project in July, 2015. Since that time, WSB has facilitated the development of the master plan with the feedback and support of numerous stakeholders and the general public. A series of stakeholder meetings, open houses, and workshops with Council were held from August, 2015 through March of 2016. During that time, the master plan was developed and refined. Since March, the City also been working through other related projects affecting the master plan, including the parkland conversion amendment for the Xcel /City Ballfields and a split of the 27 -acres of bio- solids land for incorporation into the athletic park area. The City also completed the first set of interim improvements at the park, which was part of the master plan contract scope. With those processes either complete or nearing completion, the City can consider the approval of the master plan. As illustrated within the feasibility report, the athletic park is proposed to be developed in phases which were based on both the needs assessment and the provision for a broad variety of field types. The feasibility report also breaks the phases into two fiscal components — infrastructure essential to basic playability and an amenity level to enhance the player, spectator, and park visitor experience. In short, the plan and feasibility report provide the City with a visual guide for the park's development, and a development guide which includes the flexibility to develop the park based on actual athletic needs and funding availability at the time of development. The master plan has been through a rigorous set of public and policy -maker reviews. The Bertram Chain of Lakes Advisory Council, Monticello Parks Commission, and Wright County Parks Commission have unanimously recommended the master plan's acceptance. In addition, the master plan has been shared with the Monticello Orderly Annexation Board and Monticello Township. Conversations with the township will be on -going as part of the regional park development process. In terms of compliance with the contract and desired outcomes, staff has reviewed the master plan map and feasibility report to ensure that contract deliverables have been met. City Council Agenda: 11/28/16 There is no need to amend the Comprehensive Plan to specifically include the master plan layout, as the Park & Pathway Plan chapter notes that the layout schematic was preliminary only and would be refined. A companion Council agenda item for Comprehensive Plan land use designation amendment relating to the 27 -acre bio- solids parcel is required to effect the Master Plan as shown, however. On a final note, the City and Wright County will complete the last acquisition associated with the planned regional park on December 1St, 2016. The purchase will include Parcel 2 and remainder of Parcel 1, totaling 40.89 acres of athletic park area. Al. Budget Impact: The contract rate was not -to exceed at $87,528, paid from the Parks and Trails fund as part of the 2015/2016 budget. An additional $6,963.50 was paid from Park and Pathway fund to complete the last map revision in accordance with public and Council feedback resulting from the February and March 2016 workshops (this was not part of the contract scope), as well final inspection for the interim improvements. A2. Staff Workload Impact: The Community Development Director, Parks Superintendent, City Engineer and MCC Director have participated in the master planning process. The total estimated time of staff commitment is 60 -70 hours. B. ALTERNATIVE ACTIONS: Motion to approve the Master Plan for the Bertram Chain of Lakes Regional Athletic Park and to accept the corresponding Feasibility Report, dated November 9th, 2016. 2. Motion to deny approval of the Master Plan for the Bertram Chain of Lakes Regional Athletic Park and acceptance the corresponding Feasibility Report, dated November 9th, 2016. Motion to table for additional information. C. STAFF RECOMMENDATION: City staff supports Alternative #1 above. The Park & Pathway Plan of the Comprehensive Plan places a priority on park acquisition and development at the Bertram Chain of Lakes Regional Park. The approval of the master plan and feasibility report is consistent with that priority. These documents provide a guide for the development of the BCOL property acquired specifically for athletic field development for the Monticello area. The plan and feasibility report provide the flexibility to develop over time as needs demand and funding becomes available. Buildout will be limited to available resources and phases will likely be completed in stages rather than in entirety at one -time. D. SUPPORTING DATA: A. Bertram Chain of Lakes Master Plan B. Feasibility Report, November 9th, 2016 C. Monticello Comprehensive Plan, Chapter 5 — Parks, Excerpts 2 _.- •,.- :.- f....�_. —r:. c.rr_.�r_ce.3i- a,i�.`.. ,. - 1° •. �� /1� t /''�`�,. �• � �"� - rr +.ra: F `� f 1/��. mot. W LAKES BASEBALL • TH • .G, RF -,GIE)NAL PARK FIELD ASEBALLfIE-LA W 1 III I NO SINGLE GENERAL SKATING i� DOUBLE MULTI - PURPOSE GREEN oj� ,,,rf. ULTI-PURPOS4 I I• • : ' ¢ Concession Building Montic 0 �� • (SOCCER/LACROSSE/FOOTBALL) SGREEN �80' x 540 .:. Includes restrooms and warming house bCCER /LACROSSE /FOOTBAL! Accommodates twd I full siz fields (360' x 225') 245' x 380 •Accommodates one full siz - SECONDARY ENTRANCE /EXIT field (360' x 225') ICE HOCKEY 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 I i ,� j �, f I • Paved for in -line hockey / basketball during summer Tel: (763) 541-4800 — — T T — — — — WSB Fax: (763) 541 -1700, — — — - -- — - — — — • Includes lighting Project # 02596 -110 Ak June 10th, 2016 __ t +- �� — ` ~ } GATE r - — - 0 - SECONDARY i 100 200 ENTRANCE -- GRAPHIC SCALE EXISTING COUNTY PARK_ ROAD low SUMMARY • 11 Multi- Purpose Greens • 4 Multi- Purpose Ballfields • 4 Youth Baseball Fields • 1 Baseball Field • 2 Tennis Courts • 1 Hockey Rink/Basketball Court • 2 Play Areas • 4 Concession / Restroom Buildings • 1 including Warming House • Parking for Approximately 1000 vehicles • Paved Trail Loop System - Approximately 4.4 Miles City of Monticello l anticella 505 Walnut Street, Suite 1 Monticello, MN 55362 BCOL REGIONAL ATHLETIC PARK FEASIBILITY REPORT November 9, 2016 O w w w V E-� z O w O i City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Table of Contents ExecutiveSummary ......................................................................................................................... ..............................2 Introduction................................................................................................................................. ..............................2 Acknowledgements..................................................................................................................... ..............................2 Findingsand Recommendations ................................................................................................. ..............................3 ConsultingTeam .......................................................................................................................... ..............................4 Planningprocess .............................................................................................................................. ..............................5 Overview..................................................................................................................................... ..............................5 ExistingSite ................................................................................................................................. ..............................5 Community Desires & Project Goals ........................................................................................... ..............................9 AthleticNeeds Assessment ........................................................................................................ .............................11 Developmentof the Site Plan ..................................................................................................... .............................12 ConceptOne .......................................................................................................................... .............................12 ConceptTwo .......................................................................................................................... .............................13 ConceptThree ........................................................................................................................ .............................14 DraftMaster Plan ................................................................................................................... .............................15 Parking Lot Alignments / Character ....................................................................................... .............................17 PlanRefinements ................................................................................................................... .............................18 MasterPlan ............................................................................................................................ .............................20 PlanImplementation ...................................................................................................................... .............................21 InterimDevelopment ................................................................................................................. .............................22 Development Area #1— Base Items ........................................................................................... .............................23 Development Area #1— Phase 'A' Add -On Items ....................................................................... .............................25 Development Area #1— Phase 'B' Add -On Items ....................................................................... .............................27 Development Area #2 — Base Items ........................................................................................... .............................28 Development Area #2 — Phase 'A' Add -On Items ....................................................................... .............................30 Development Area #2 — Phase 'B' Add -On Items ....................................................................... .............................32 Development Area #2 — Phase 'C' Add -On Items ....................................................................... .............................33 Summary of Estimated Development Cost ................................................................................ .............................34 CostEstimation and Inflation ..................................................................................................... .............................34 TransportationAccess / Briarwood ............................................................................................ .............................34 Emergency access routes to athletic fields ................................................................................ .............................35 Sustainability Recommendations ............................................................................................... .............................36 ADACompliance ......................................................................................................................... .............................37 Restoration................................................................................................................................. .............................37 Recommended Native Plant Materials .................................................................................. .............................38 Anticipatedregulatory permits .................................................................................................. .............................38 Environmental Assessment Worksheet ................................................................................. .............................39 Annual Athletic Turf Maintenance ............................................................................................. .............................39 Appendices Appendix A — Soil Boring Map and Log Appendix B — Irrigation Coverage Map Appendix C — Preliminary Grading Plan Appendix D — Preliminary Utility Plans Appendix E — Needs Assessment ;e 1 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Executive Summary Introduction This document is the end result of a master planning effort prepared for the City of Monticello to explore the potential development of the Bertram Chain of Lakes Athletic Complex site. The project began in the summer of 2015 and reached completion in 2016. The project focused on assessing the recreation needs and developing a long range master plan that can be implemented in multiple phases based on funding strategy / availability. The planning process considered many factors including the following major items: • Existing and projected outdoor recreation capacity within the community • Existing and projected recreation demands • Site and regional context • Needs and desires of the community including stakeholders, user group representatives, and the general public Through the course of the project, various spatial concepts were prepared that tested the balance and location of various facilities with continued refinement to develop the resulting master plan included in this report. It quickly became evident that the plan must respect the natural aspects of the Bertram Chain of Lakes Regional Park via thoughtful layout of recreational amenities. The involvement by stakeholders, user group representatives, and residents with this planning process was instrumental in preparing a plan that will meet the recreation needs of today and the future. Although it is often challenging for any planning process to satisfy every participant's individual needs, it was rewarding to work with such a wonderful group of individuals with varied interests and still achieve comprehensive consensus of this plan. Acknowledgements The consultant team would like to thank everyone involved with this planning process. The participant's insights and understanding of the concerns and issues of this master plan were resolved with great respect for each other throughout the project. The participation and insight provided by the following groups and individuals was greatly appreciated. ;e 2 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Wright County Marc Mattice Brad Harrington Stacy Marguardt Friends of Bertram Jim Lindberg Martyn Dibben Dave Wik Monticello City Council Brian Stumpf, Mayor Charlotte Gabler Lloyd Hilgart Tom Perrault Glen Posusta School District Staff Gary Revenig, Activity Director Monticello Parks Commission Nancy McCaffrey Larry Nolan Brian Stoll Glen Posusta Jack Gregor Tim Stalpes Findings and Recommendations BCOL Advisory Council Larry Nolan Brian Stumpf Pat Sawatzke Jim Hayes Tom Jahnke Jim Lindberg Wes Olson Scott Peterson Glen Posusta Martyn Dibben Sandra Theros Kim Hewson- Garner Community Education Staff Brandan LaBau, Coordinator Athletic Associations Jeff Michaelis, Girls Softball Roger Pribyl, Monticello Baseball Joe Kounkel, Monticello Baseball Brian Schmitz, Monticello Baseball Tony Rowan, Monticello Soccer Club Lani Brouwer, Monticello Youth Football City Staff Angela Schumann, Community Development Director Tom Pawelk, Parks Superintendent Jeff O'Neill, City Administrator Shibani Bisson, City Engineer Beth Green, Administrative Assistant Kitty Baltos, Community Center Director Leanne Holker, Community Center Coord. The population in Monticello has grown from about 5,000 in 1990 to more than 13,000 in 2012. This 260% growth has generated an increased demand for outdoor recreation space. City owned outdoor athletic facilities have not been added for more than twenty years and the majority are in need of upgrades. The population growth and lack of athletic improvements combined with new and /or changing recreation trends magnifies the demand for expansion. It is recommended that the city develop the BCOL athletic park site in a balanced approach to meet current and future needs. Doing this may allow the city to reduce heavy programmed athletic use from neighborhood parks which will reduce access problems and decrease the level of maintenance associated with such smaller sites as compared to a larger contiguous facility. This approach is consistent with the direction of the current comprehensive plan. As with the development of any master plan, it should proceed with flexibility in mind. This can be achieved by developing the project over time based on funding availability. The first phase should focus on developing facilities of highest demand. In this case. the highest demand is for multi- ;e 3 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 purpose fields suitable for soccer /lacrosse /football. If trends or needs vary prior to proceeding to the next phase, the plan can be modified to accommodate the most current needs at that time. The recommendations in this introduction summary are brief. Elaboration and supporting documentation can be found in the following report sections. Consulting Team Sincerely, WSB & Associates, Inc. Jason L. Amberg, RLA Group Manager —Landscape Architecture WSB Team Members Steven Foss Breanne Rothstein Chuck Rickart Samantha McKinney Jack Corkle Greg Johnson Sub- consultanting Team Members Jim Ruzicka, Main Line Consulting John Hopko, Professional Turf & Renovation ;e 4 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Planning process Overview The planning process involved reviewing past planning efforts, basemap information, site visits, and a series of meetings with stakeholders, user group representatives, and local residents. The meetings included the following: • Multiple Stakeholder and User Group Interviews, August 6, 2015 • Multiple Stakeholder and User Group Interviews, August 7, 2015 • Community Event (Blazing through Bertram), September 5, 2015 • Public Open House #1, September 17, 2015 • BCOL Advisory Council Meeting, October 2, 2015 • Stakeholder and User Group Meeting, October 8, 2015 • City Council Workshop #1, October 12, 2015 • City Council Workshop #2, November 23, 2015 • Public Open House #2, December 10, 2015 • City Council Workshop #3, February 8, 2016 • City Council Workshop #4, March 28, 2016 • Parks / BCOL Advisory Council Meeting, November 4, 2016 • Wright County Parks Commission, November 14, 2016 • City Council, November 28, 2016 This process informed the consultant team and provided feedback to the various ideas proposed throughout the project. Existing Site The project site is located east of Briarwood Avenue just north of Bertram Lake. The existing site consists of agricultural land which is suitable for athletic facility development. The location context related to the BCOL Regional Park will allow a unique blend of active recreation amenities with direct access to the more passive and natural adjacent opportunities in the area. ;e 5 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 The following highlights the applicable offsite data review of this location. Select data sources were reviewed in an effort to assemble knowledge of the environmental setting at the proposed site. A brief discussion of each data source is included below. of Monticello Natural Resources Inventory and Assessment (WSB. 2008 WSB prepared a Natural Resources Inventory and Assessment for the City of Monticello in 2008. The extent of the assessment area included the current proposed athletic complex site. The following information is from the 2008 report, and pertains to the proposed athletic complex site: • Land Cover Classification: Planted or maintained • Gravel Pits and Potential Aggregate Resources: Potential Aggregate Resource • Farmland Suitability: Farmland of Statewide Importance /Not Prime Farmland (refer to "Farmland Classification" below for more information) • High Quality Natural Areas: (none) • Areas of Ecological Significance and /or Community Importance: Parks • Conceptual Greenway Corridors (none, Greenway corridor located in woodland /wetland approximately 0.25 mile east of the site.) NRCS Web Soil Survey Hydric Soil Rating: The soil types at the site are rated as either not hydric or partially hydric (only 1 percent hydric). The soils are mostly sandy loam or loamy sand, which typically have good drainage. Overall, wetlands are unlikely to exist — refer to desktop wetland review on following page for more information. Farmland Classification: Farmland classification identifies map units as prime farmland, farmland of statewide importance, farmland of local importance, or unique farmland. It identifies the location and extent of the soils that are best suited to food, feed, fiber, forage, and oilseed crops. Approximately 74 percent of the site is classified as "farmland of statewide importance" and 26 percent is classified as "not prime farmland ". While there is value in the agricultural land at the site, it is not of high value or importance, such as "prime farmland ". If Federal funds are used for development of the project, a farmland conversion worksheet will need to be prepared. This form can be found at: http: / /www.nres.usda.gov /Internet /FSE DOCUMENTS /stelprdb1045394.pdf Minnesota County Biological Survey (MCBS) The site is not listed in the MCBS. There are no MCBS sites within 1.8 miles of the site. ;e 6 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 The site contains two shelter belts of trees. Trees in the northern shelter belt appear to be pine trees, likely red pine. Trees in the west shelter belt, near Briarwood Ave. NE appear to be a mixed composition of species including spruce, pine, and deciduous trees. Quantification of species, caliper inches, number of trees, and tree location proposed for removal will be required for the project, prior to removal. The project will require some vegetation removal. Removal of trees larger than 4" diameter is subject to county review and approval per Wright County Ordinance paragraph 613.5 (3) Vegetative Cutting. Given the desire for shade trees within the athletic park, tree replacement should not be a problem. Desktop Wetland Review Because the soil types are primarily not hydric, wetlands are not expected to be present at the site. The soil has good drainage, which means water does not sit at the surface for a long duration. Although some historical aerial photos indicate a wetland hydrology signature (crop stress), as shown in Photo 1 below, this signature is located in soil mapped as not hydric. Although there is a high probability that wetlands do not exist at the site, a standard wetland delineation and documentation should be completed prior to development to provide assurance of the absence of wetland impacts. Mn DNR Natural Heritage Information Database Two records were returned during the database search: • Trumpeter swan (Cygnus buccinators) — Species of Special Concern — Located approximately 0.6 mile southwest of project area. • Bald eagle (Haliaeetus leucocephalus) — Species of Special Concern - Nests located approximately 2 miles north and 5.5 miles east, along the river. Trumpeter swans and Bald eagles have been identified in close proximity to the site. Bald eagle habitat has been identified to generally occur along the Mississippi, while the Trumpeter swans ;e 7 of 39 {C City of Monticello 't . �Vo ntic.cllo505 Walnut Street, Suite 1 Monticello, MN 55362 have been found to utilize the fall and winter months along the Mississippi due to the open waters of the Mississippi River. Based upon these findings, a survey of the site and documentation of protected species should be completed prior to master plan implementation. This can change from season to season, so it is important to complete this task to reduce liability and risks caused by disturbance to these species of special concern if they are present. If federal funds are used to develop the project, the following documentation will be required: • USFWS Federal Section 7 affects determination • MN DNR Natural Heritage Database review • USDA NRCS — Farmland Conversion worksheet (if federal funds are used or federal permits are issued) GPntPrhnlrAl A series of three standard penetration test borings and one hand auger boring were performed on the site to obtain representative soil information as it relates to the future development of this park, including single story, slab on grade shelters, bituminous paved parking and drive areas and sidewalks. Below is a summary of these findings: • The penetration test borings generally encountered topsoil over alluvial deposited soils. The topsoil generally consisted of organic clay and clayey sand that was black to dark brown and moist to wet. The topsoil was about 8 to 24 inches thick. • Underlying the topsoil and extending to the borings termination depth of about 16 feet, granular soils consisting of silty sand, poorly graded sand with silt and poorly graded sand were encountered. However, clayey sand was encountered in Boring PB -2 from below the topsoil to a depth of about 3 % feet. Groundwater was not encountered in these borings during drilling. • Penetration resistances in the alluvial soils ranged from 3 to 11 blows per foot (BPF) and averaged about 6 BPF. Those values indicated they were very loose to medium dense but generally loose. • The hand auger boring HA -4 was completed to a depth of 4 feet. Topsoil consisting of organic clay that was black and wet was encountered throughout that boring. • The boring logs are included in the appendix of this report Summary of Geotechnical Recommendations Based on the above findings, it is recommended that the topsoil be removed from beneath proposed structures such as those described above. The underlying alluvial soils generally appear capable of supporting such structures; however, they are locally very loose and generally loose. To improve their bearing capacity we recommend that pavement and footing subgrades be surface compacted utilizing a large vibratory compactor. Also, silty sands and clayey sands are considered frost susceptible soils and consideration should be given to removing them from beneath grade pavements and slabs (for unheated buildings) « ions, the ;e 8 of 39 {C City of Monticello ontic cllo 505 Walnut 5treet,Suite 1 Monticello, MN 55362 alluvial soils should be able to support the proposed buildings on spread footings designed to exert a bearing pressure of 2,500 pounds per square foot or less. As a typical practice, further testing may be required through the stages of final engineering to minimize delays or increased costs due to unforeseen implications that may arise. Toasoil Suitabilitv and Considerations for Athletic Turf The representative soil sample taken from the site by John Hopko, Professional Turf & Renovation, have come back with a representative pH of 5.8. This classifies it as acidic. Based on this information, lime will need to be applied to establish quality turf. The nutrient levels in the soil were quite reasonable including the minor nutrients. The CEC or cation exchange capacity is low at 9.7. This puts it in a category of being a sandy, coarse soil. Cation exchange capacity is the ability of the soil to hold on to nutrients. Since the number is low, a sound fertility program will always be important. This sandy- coarse material will allow for well- draining topsoil, which is beneficial for athletic fields. In John Hopko's opinion, the soil is favorable and should be very receptive to growing quality turf on the athletic fields and elsewhere within the park. Turf establishment is the key to a successful athletic complex project. Prior to implementing the athletic fields, the existing topsoil should be tested in greater frequency to determine the lime application rate needed to address the acidic condition and specific athletic seed selections should be considered. During final design, a meeting with the owner and design team should be held to discuss field usage, quality expectations and maintenance budget. The design team, including a turf /seed expert, will review the pros and cons related to various grass seed mixtures to meet the needs of the client and make a recommendation of specific seed mixture. Since there are always new varieties being developed by seeding companies, it is premature to select at this time. Ag -lime application should be implemented after final grade is approved and should be completed by shallow tilling to incorporate the lime and power raking to smooth and remove any debris. The seeding operation is best done in the August to mid - September timeframe. Seeding should be done with a Brillion seeder at the appropriate pounds per acre determined. Lastly, an application of a quality starter fertilizer should be applied at the time of seeding and three additional applications of fertilizer during grow -in to achieve excellent turf quality and root systems. Community Desires & Project Goals The primary desire is for athletic field development to meet the current and future demands of recreation programs within the community. Many groups and individuals expressed a strong desire to develop a more 'parklike' atmosphere rather than an 'industrial' complex that would be common for an educational type of campus. This desire is consistent with one of the project goals stated in the RFP that recognized the park's potential unique blend of passive and active outdoor recreation resources and opportunities. The plan accomplished this goal by developing a layout that provides natural buffer spaces within the park and between the active portions of the park and the adjacent property. Locating ;e 9 of 39 {C City of Monticello ontic cllo 505 Walnut street, Suite 1 Monticello, MN 55362 the large lighted recreation fields to the north (away from the BCOL regional park area) was also important (goal 1 & 2). Based on the overall planning process, which included involvement from the general community, athletic associations, Parks Commission, BCOL Advisory Council, and City Council, the following provides an overview of the desires as related to stated goals in the RFP: • Multi- purpose ballfields and multi - purpose greens (goal 11) • Balance the needs of players, spectators and other park visitors (goal 7). • It is preferred to develop oversized multi - purpose fields to allow for maximum flexibility. This will allow moving the 'wear patterns' of the fields around and /or provide for different field orientations based on age group or sport (goal 11). • Ballfields are desired to allow multi -use also. Organized layout to best accommodate tournament play and efficiency with support structures and optimal orientation for sun angles relative to play were both considerations. Through the process, it was determined that the 'pinwheel' approach was preferable for organization of operation management and site utilization at the compromise of sun angle orientation for some fields. This is a very common approach for municipal athletic facilities and tournament play (goals 5, 11 & 12). • Pedestrian circulation • Adequate space should be allowed along sides of fields for spectator use and circulation (goal 8). • Incorporate connections within athletic park facility nodes and to the larger regional park to enrich exploration of the outdoor recreational experience for Bertram park users (goal 3). • Trails provided for convenience and for recreational desires. Multiple loops will provide various lengths of trail routes with convenience between parking lots and recreation amenities. Trail crossings of roadways should be minimized. The trails will also offer opportunities for interpretive educational nodes to highlight various environmental and sustainable aspects of the park (goal 8). • Restrooms / concessions are desired in convenient locations (goal 7). • Vehicular circulation - allow for vehicular flow with identified parking distributed to accommodate the development of athletic fields (goal 7). • Beer sales are important for adult league events. The city and county are currently discussing this opportunity. • Sports lighting • Focus on northern fields and pinwheel • Desire to avoid lighting fields closest to the regional park (goal 1 & 4) o Lights with glare control should be utilized to reduce light pollution. Engineering of LED lighting systems are continually progressing. There have recently been improvements with light quality, reduced spill light, and energy efficiency. This type of system should be considered at the time of develonment (goal 4 & 61. E! 10 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 o Set a determined schedule for when lights will turn off to minimize light pollution in this area (goal 6) • The plan should also consider alternate opportunities such as: o tennis courts • paved hockey rink to allow for year round use (inline skating or basketball in summer) • play areas • picnic areas • Plan implementation o The BCOL Regional Athletic Park Master Plan is developed to maximize efficiency through prioritizing on phases that provide framework for immediate implementation while balancing recreational needs and cost effectiveness (goal 9 & 12). Through feed received from City Council workshops and public engagement, this master plan fulfills the needs of the community and athletic associations as well as strengthening the connections to the larger regional park (goal 10). • Sustainability is desired. This can be achieved through stormwater re -use, utilizing recycled materials for construction, and the incorporation of efficient lighting and water use systems. Utilizing native landscape materials will also be employed to provide for buffering and transitions between natural resource and athletic areas of the park while minimizing maintenance and irrigation requirements (goal 6). • This feasibility report outlines laws, policies and regulations pertaining to the future implementation of this park, accounting for grant requirements, anticipated environmental review and permitting, and accessibility (goal 14). Athletic Needs Assessment The result of the athletic needs assessment indicates that the highest current and projected demands relate to multi -use field sports to accommodate soccer /football /lacrosse. The potential decommissioning of the Xcel Fields, as related to the potential 1 -94 interchange in the future, will result in increased demand of ballfield facilities. The athletic needs assessment process and evaluation also revealed a strong need and desire to provide both local and regional facilities for outdoor recreational programs. Through development of the site, local needs would be accommodated as well as provide a premier regional athletic park destination and related economic growth opportunities for Monticello businesses. Based upon these findings, we recommend a balanced approach for development of the BCOL site. This will involve development of various athletic facility types to meet the current and projected future demands of the community. E! 11 of 39 {C City of Monticello ontic cllo 505 Walnut 5treet,Suite 1 Monticello, MN 55362 Development of the Site Plan Based on community desires and athletic needs assessment, WSB developed numerous spatial concepts to explore the various relationships of desired facility types as related to each other and the surrounding properties as well as pedestrian and vehicular access and circulation. The following represents the initial spatial concepts prepared. Concept One •CENtitsL VEHICULM ACCESS I 4EHI i4cr� 41! i1 � ACCeESi! ..t mz l MULTI•PUPPCM C,fIEEf iAwE 1 PAL CCA+ E5SICft- �STliisOr.'. � q 1 AESTRI10M. NATURALIZED OLIV EA SPACE, 152DIESTRIV MUSS E Y OA PY T r PROS • Central corridor provides ease of pedestrian movements through site. • Winter use feature near entrance eliminates need for extensive plowing. • Parking and entrance drive do not divide park - recreation features are continuous. CONS • No vehicular connection to county park. • Fenced facilities in forefront prevent visibility of site from Briarwood Avenue. • More "institutional" layout. • Higher concentration of players /spectators along edges of fields adjacent to future campground. 12 of 39 City of Monticello 't �J onticel0 505 Walnut Street, Suite 1 Monticello, MN 55362 Concept Two F . . .......... — — k"o —, - LIZrM B 513-KF EECONDARI CCOKE " F��C7E5TftliN �1CI R uPLTA( P?CAMP PROS • Greater distribution of parking. • Vehicular connection to county park entrance and parking area to the south. • More curvilinear 'park like' layout. CONS • Parking configuration slightly divides site. • Ballfield fencing may block views into the site. • Higher concentration of players /spectators along edges of fields adjacent to future campground. • No hockey. • Access drive is not optimally spaced away from regional park entrance. . _710 213of39 City of Monticello 't �J onticel0i505 Walnut Street, Suite I Monticello, MN 55362 Concept Three AMK ULM .4.CCF�S c r. x J I M1 �- MULn-PURP05E 15REPJ SPAQ -UAT. RKUZED HUFFE SPACE pi NtutstHIAN AK UY, YMCA PROS • Open fields allow unobstructed views into site and greater visibility of the grounds from Briarwood Avenue • Vehicular connection to county park and parking area to the south. • Fenced ballfields at east will result in decreased number of players /spectators adjacent to future campgrounds. CONS • Parking configuration divides the site. • Location of hockey rink may require additional plowing in the winter. :?14of39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Draft Master Plan After reviewing these concepts with and collecting input from the stakeholders, user groups, city staff and attendees of the public open house meeting held on December 10, 2015, it was preferred that we proceed in the direction of concept #3. The next step included refinement through more detail to confirm the fit and layout of the many program elements in context of design intent. The draft plan below was the result of this step. tsitr�iv. LAKES L/) \UJI .L. J LL Z � a w°o � 3 LL Q Z w C) MUrsticello A I I I I MULTI PURPOSE FIELDS j PREMIER I (SOCCER I FOOTBALL I I FIELD I LACROSSE) I I I I .TN LANES j PLAY AREA __UR___________J i EREMONIAL AWARD IjSPACE PRINIM ENTRANCEJ EXIT r J I I I MULTI PURPOSE FIELDS (SOCCERIFOOTBALL/ LACROSSE) I - ------- - - - - -J r______________ I I I I MULTI PURPOSE FIELDS I (SOCCER Y FOOTBALLI LACROSSE) _ PLAY AREA -t t �- -MULTI PURPOSE FIELDS I I (SOCCER I FOOTBALLI I LACROSSE) HOCKEY RINK POND AREA 1E CIE5TRIANI BRIDGE DROP-OFF 1- TURNAROUND SSIONSI RESTROOM BUILDING AREA /SUGG VOLLEYBALL 30b' MULTI /�t PURPOSE BALLFIELD / // A' 400, 300' ESSIONS I RESTROOM rED PROPERTY LINE 0 i LAY AREA I Z CEREMONIAL AWARD SPACE � i a 3DO °MULTI PURPOSE BALLFIELD / /J I 30P MULT P PURPOSE ; LLrIELD 143' U 308' UL (Jj/ PURPOSE ALLFIEUQ 300'MULTI'\` PURPOSE J / BALLFIELD I CONCESSIONS RESTROOMS) WARMING HOUSE TENNS COURT I SECONDARY ACCESS I EGRESS This first version of the plan was presented to BCOL Advisory Group. The draft plan included: • 9 multi - purpose greens • 3 concession /restroom buildings • 6 multi - purpose ballfields • lincluding warming house • 1 hockey rink • 1 including shelter overhang • 2 play areas • Parking for approximately 1000 vehicles • Paved trail loop system Through feedback gathered the following items were stated by the BCOL Advisory Group. • Providing a combination court for hockey /basketball and tennis /pickletball. • Desire naturalized buffer space along the perimeter of the park. • Interest in incorporating a cross country trail system or connection to a cross country trail system through the site. • Concern was raised about the duration of light for fall sporting activities. E! 15 of 39 {C City of Monticello 't . �Vo ntic.cllo505 Walnut Street Suite I Monticello, MN 55362 I The second version of the plan was presented to BCOL Advisory Group as well as a workshop with the Monticello City Council. The draft plan included: • 10 multi - purpose greens • 4 concession /restroom buildings • 7 multi - purpose ballfields lincluding warming house • 2 youth baseball fields • 1 including shelter overhang • 1 hockey rink Parking for approximately 1000 vehicles • 2 play areas • Paved trail loop system — Approximately 3.8 miles Through feedback gathered it was expressed that the following modifications be explored in a refined plan. • Straighten the parking bays, but keep the design intent and circulation flow • Smooth the perimeter of the pond • Remove the pedestrian bridge • Move the tennis courts closer to the southern restroom /concessions /warming house building • Reconfigure the secondary access road 16 of 39 CONCESSIONS / RESTROOM BUILDING — — 150'YOUTHBASEBALL WITH SHELTER OVERHANG 1B0' YOUTH B ASEBALL] CEREMDNIALV AWARD $PACE OSE FIELDS I FOOTBALL I I I PREMIER 0' MULTI I I 400' BASEBALL FIELD QS5E) FF�IT-URNN FIELD PURPOSE I W I BALLFIELD I I L ____" ��..- O J I OVERFLOW PARKING `PLAYI ___ 300'MULTI I 13pp'MULTI t ^J EREMONULIAWARD SPACE CC APURPQSE LFIELE PURPOSE BA1.3.F3ELD PRIMARY ENTRANCIE !F3f1T I \POND \�'� LL I. I \ \�� \ \. TENNIS COURTS cc I. MULTI PURPOSE FIELDS 4 I 300' MULTI j l (SOCCER FOOTBALL! LACROSSE( y \ \\ PURPOSE I 1 300' MULTI PURPOSE l = 1 I �� BALLFIELD I FIELD Vw z _______ ___ ___� FIDE 7R1AN BRIDGE \\ 1711 0 I 1 CONCESSIONSIRESTROOMRWLOING ; :" ; <I r V I DROP-OFF I 1.1 J w g I I I MULTI PURPOSE FIELDS I TURNAROUND GATE O - - - -- r� (� rL J O Z r —I - - - -- O L•� H l [ (S.LACROSSE) I U 3001 MULTI I 'MULTI g m I I. j (�� PURPOSE I BALLFIELC] I PURPOSE jI BALLFIELQ ..I I 444�� i WM O I .. TRAILS' iY _____LAYAREA - - - -- l f I I ~ I �. —.. 1 1� MULTI PURPOSE FIELDS I CONCESSIONS RESTROOMS I WARMING I PURPOSE I HOUSE I 'D(111tICC11Q (SOCCER /FOOTBALL! LACROSSE, I ^` FIELD II (SOCCCERI I ----GENERAL SKATING - FOOTBALL!', LACROSSE] I I 0 0 HOCKEY RINK 'Overlook -. PV$8 I'__________ I E I SECONDARY ENTRANCEIEXIT YMCA Carol yam, - - ._.- -__ GATE - V D E V44O 1p fli er) t i r The second version of the plan was presented to BCOL Advisory Group as well as a workshop with the Monticello City Council. The draft plan included: • 10 multi - purpose greens • 4 concession /restroom buildings • 7 multi - purpose ballfields lincluding warming house • 2 youth baseball fields • 1 including shelter overhang • 1 hockey rink Parking for approximately 1000 vehicles • 2 play areas • Paved trail loop system — Approximately 3.8 miles Through feedback gathered it was expressed that the following modifications be explored in a refined plan. • Straighten the parking bays, but keep the design intent and circulation flow • Smooth the perimeter of the pond • Remove the pedestrian bridge • Move the tennis courts closer to the southern restroom /concessions /warming house building • Reconfigure the secondary access road 16 of 39 ( jj �( -, City of Monticello Monticd0 545 Walnut street, Suite 1 Monticello, MIN 55362 Parking Lot Alignments / Character Below are the various parking lot alignment options explored and presented to the City Council on November 23, 2015. Option 1 was preferred. OPTION 1 • Curvilinear parking creates traffic calming • More 'parklike' atmosphere �� _ 11 Ikl kll III o OPTION 2 • Balance between curvilinear and straight OPTION 3 • Functional yet more 'industrial' looking �MN I U-� ;e 17 of 39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Plan Refinements The next iterations of the plan included adjustments as depicted in the list and graphic below. This plan was presented to the City Council on November 23, 2015 and at a public open house on December 10, 2015. • Curvilinear parking lot and roadway alignments to maintain 'parklike' atmosphere. • Smooth the perimeter of the pond • Remove the pedestrian bridge across the pond • Move the tennis courts closer to the southern restroom /concessions /warming house building • Reconfigure the secondary access road Feedback from the public open house meeting on December 10, 2015 and follow up conversations with athletic associations resulted in a desire to explore locating the baseball field closer to the parking lot. e 18 of 39 {C� City of Monticello 't . �Vo ntic.cllo505 Walnut 5treet, Suite 1 Monticello, MN 55362 The following graphic portrays the revised plan with relocated ballfields in the northeast portion of the site to decrease distance from parking areas to the large baseball field. This plan was presented to the City Council on February 8, 2016. Discussions during and following the meeting suggested a desire for further revisions to the site based on pending decommissioning of Xcel Fields and changing desires by the athletic association. N �VBLE MULTI - PURPOSEGREEN IsocrnruCVOSU,voeruml •!a sa' • Maw Ngim.� mass uaal�ss^ r vnxrwn nuwm �v- ^I �. �I II 1.. PRIMARY - ENTRANCE MONIIMFNI SKMJ ' DOUBLE MULTIPURPOSE GREEN nrrx uxcroeJ :,may (—m. - am I omy a T •�. wj n'? oi* .� DOUBLE MULTI - PURPOSE GREEN ® i IwC�ruCm+Tgramny t ldda ilC • 4u�wMx. Nw W �e. rrcklr l7ap'725 ,r • I _ DOUBLE MULTI - PURPOSE GREEN MUL ISxaVUCpass!-annrx -W •!a•�srM mcm, nsry ICE HOCKEY • x..ra I.r iS.e 1.&yi Ln1.rl.11 a...g...a. v,l PAVEDTRAIL 'MULTI- PVRPOS LOOP SYSTEM I' RALLFIELD E! 19 of 39 z J a Cr w Ln Ln 2 City of Monticello ontic cllo 505 Walnut 5treet,Suite i Monticello, MN 55362 Master Plan The following master plan responds to the feedback gathered at the City Council work sessions on February 8th, 2016 and March 28th, 2016. The baseball field was located in closer proximity to the parking lot, while other ballfields and soccer fields were adjusted for better fit and circulation /access. The ballfield 'pinwheel' was moved north to accommodate multi - purpose greens in the southeast corner of the site. The plan layout fulfills the needs of the community, athletic associations, and respects the regional park context of the area. This plan was presented to the Monticello Parks Commission and BCOL Advisory Council on November 4th. Both the Commission and the Advisory Council recommend this plan be forwarded to the City Council for adoption. zI' COUPLE MULTI - PURPOSE GREEN iWXU €6R 1' CAW. IIWI ..n ,. �I •b.®+.I..M+I.A FbEJi+f Ar A9s1 I ,.w F j= c < C DOUBLE MULTI PURPOSE GREEN LLI {S02C(ClllAfiSSLffCgIXAL l.1 �:` +.lSF6AXIN6516W I, ¢ i � aWlA� 14l —�� OA01 OIF z W j�j3vy;A 5 U. LD 'FXF T? m Lu TT r�AQ _ - _ - - ! SINGLE COUPLE MUUI�PURPOSE GREEN M.GLTM- PURPOSE IsxcoluXaoauasnuul GREEN TFI �' 4lonticella I/F ' � s SECON VARY N� u� ENTRANCE .` IIIII� EXISTING COU ARK ROAD Below is a list of the site amenities. TPAVEDTRAIL #Xro (LOOP 5YSTEM `xlr III I I I Q �I RAGIF AFSS�AaS OX DOUBLE MULTI PURPOSE GREEN A csxFAalsunxc F.. M w�AMM I ARXY III, B ldi" F ICE HOCKEY can - rsk H bLLn.k taN, F • 11 multi - purpose greens (360' x 225') • 1 hockey rink /basketball court • 4 multi - purpose ballfields (300' to outfield fence) • 2 play areas • 2 youth baseball fields (260' to outfield fence) • 4 concession /restroom buildings • 2 youth baseball fields (220' to outfield fence) 0 1 including warming house • 1 Baseball field (380' to centerfield) • Parking for approximately 1000 vehicles • 2 tennis courts • Paved trail loop system — Approximately 4.4 miles e 20 of 39 z Q a V) Ln tl- ^ V LU Y I I mLss usxFO�e— LL PRIMARY .I,._, ENTRANCE 1 zI' COUPLE MULTI - PURPOSE GREEN iWXU €6R 1' CAW. IIWI ..n ,. �I •b.®+.I..M+I.A FbEJi+f Ar A9s1 I ,.w F j= c < C DOUBLE MULTI PURPOSE GREEN LLI {S02C(ClllAfiSSLffCgIXAL l.1 �:` +.lSF6AXIN6516W I, ¢ i � aWlA� 14l —�� OA01 OIF z W j�j3vy;A 5 U. LD 'FXF T? m Lu TT r�AQ _ - _ - - ! SINGLE COUPLE MUUI�PURPOSE GREEN M.GLTM- PURPOSE IsxcoluXaoauasnuul GREEN TFI �' 4lonticella I/F ' � s SECON VARY N� u� ENTRANCE .` IIIII� EXISTING COU ARK ROAD Below is a list of the site amenities. TPAVEDTRAIL #Xro (LOOP 5YSTEM `xlr III I I I Q �I RAGIF AFSS�AaS OX DOUBLE MULTI PURPOSE GREEN A csxFAalsunxc F.. M w�AMM I ARXY III, B ldi" F ICE HOCKEY can - rsk H bLLn.k taN, F • 11 multi - purpose greens (360' x 225') • 1 hockey rink /basketball court • 4 multi - purpose ballfields (300' to outfield fence) • 2 play areas • 2 youth baseball fields (260' to outfield fence) • 4 concession /restroom buildings • 2 youth baseball fields (220' to outfield fence) 0 1 including warming house • 1 Baseball field (380' to centerfield) • Parking for approximately 1000 vehicles • 2 tennis courts • Paved trail loop system — Approximately 4.4 miles e 20 of 39 z Q a V) Ln tl- {C City of Monticello ontic cllo 505 Walnut 5treet,Suite 1 Monticello, MN 55362 Plan Implementation The BCOL Regional Athletic Park Master Plan has been divided into a series of development areas and phases to allow for flexibility in design /implementation based on available funding. Alternatively, if funding is secured, the site could be developed all at once. These development areas have been designed to maximize efficiency to achieve phasing to meet a balance of recreation needs and cost effectiveness. Through phasing, this design can allow for future adaption based on evolving trends relating to outdoor recreation. Based on discussions with city staff and projected general funding allocation of $700,000 per year, the project could be developed in $3 - $4 million phases. The planned phasing suggested in this feasibility report is logically focused on progressive implementation that provides basic facilities / infrastructure with options to make continued improvements as the recreation needs increase and funding grows. Without other forms of funding, such as an additional tax levy or bond referendum, it is expected that construction of the first major improvements (Development Area "A" — Base) could occur as soon as 2019 or 2020. Future phases could be carried out by similarly saving annual funds at a rate of $700k per year until an adequate amount is available for the desired improvements. As with any plan, you have flexibility to develop the project either in a shorter or longer timeframe, or, in larger or smaller 'phases' to best align with available funding sources. It should be kept in mind that developing in smaller phases over a longer period of time will typically result in higher development costs and increased disruption of site use and construction traffic. The diagrams on the following pages reflect the areas of development and related cost estimates e21of39 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Interim Development I ! — .AK ES CULVERT 1 SAK RAVEL DRIVE j V) i I W GRAVEL PARKING LOT FOR 45 VEHICLES i J rjE7: i O BITUMIN09S TRAIL TO COUNTY 1 — PARK z 11 I z < ' Cc Q 1 U II I w it Q J I 1 INTERIM GRADING AND I 1 SEEDING TO SMOOTH EXISTING I ! FIELD (DOES NOT INCLUDE I(= z FINAL GRADING OF ATHLETIC I L.L.I FIELDS AT THIS TIME). 'i' �fonfiiPllc I N tee— Interim Development Item Description Estimated Development Cost 1 Grading / earthwork & erosion control (assumes no soil corrections) 44,400 1 Earthwork and erosion control 2 Gravel Drive, Culvert and Gravel Parking Area 106,819 1 Ditch Culvert 2 Gravel Surface 3 Asphalt Pavement for Trails 54050 3 Asphalt pavement (3" asphalt pavement over 6" aggregate base) 4 Restoration 15,238 4 9 Acres of turf seed mix Subtotal - Interim Development 220,507 Estimated Administrative Costs: Design and engineering, permits, testing, construction staking, construction observation 28,366 Total for Interim Development 248,873 As of October 2016, the interim improvements were constructed. The time needed for successful turf restoration 'grow -in' will extend into the 2017 season. 22 of 39 City of Monticello l anticella 505 Walnut Street, Suite I Monticello, MN 55362 Development Area #1- Base Items YOUTH BASERALLFIELD •... • uvromNa.x� t IsrTrr SINGLE SINGLE BASEBALL L nKLS OUTH OUTN I FIELD M LT4PURPOSE LGREE POSE ysXy -- BASEBALL GREEN GREEN •_00.. RGC Pa •NS. H'*u' •fi9'.AM W tl lX.f9s .0 wePGr.asT QRNA UMF PoX MULTI PURPOSE J ROµ BALLFIELD MULTI PURPOSE BALLFIELD w 1 ' L PRIMARY L. —. ,]pye wlX.N bra ENTRANCE OYdlIW1Nt RGX �Exyfrv[F Z �rtX Xw W nu m mw m 14 sfiYenGx NM Ulrt ws OOV BLE MULTI - PURPOSE GREEN sX. �� - [oncess'run eu;Iding a «a uaG wN XN l Z Z - Yw,.A.e.x. a.rou.u.finla PW'rus1 PONDARE.A U. MULTI PURPOSE MULTLPURPQSE •, INw�.rx.. n-rK BALLFIELD BALLFpuxua IELD Ln Z 'wul.TXrX � °nauablY roo a uxwsouxG � Y Q Ln V a 3 i U .YSrvwnasmu PLOa -wr mXxumunG— PICNI[SHEETER AREA DOUBLE MU LTI -0V RPOSE GREEN IsG.wSVrGmwwmuul LLI om�.e.N.n.ror ua nsrYwxs DOUBLE MULTI-PURPOSE GREEN MM rDw.5ss1 srnly IYxauXRPo1S(�OtliWµ L..3. oXNNGr , ��nv.slr 4 YsecruroPV .tsl GlR O Xwum wa Yu. Yeu - - -_ 1FNNIS <PNIIG W Li co W I..iJ cc SINGLE LEGEND Cd®tlR1111Y6 OOV BLE MULTFPURPOSE GREEN MULTI PURMSE © BASE ITEMS po[SiaJUtxmuWGTXUU GREEN - EonmssRM BullYling � P.�me,x.,..Rmu.ua IwstnVUOUS:roosXUy •GN.e.sY.YSNw.aG ka. R li9(N[tIL%i�O �rlw Pw�vss1 S'.3ee _ - RGGXWRPWEIXDI mf _tlP1°�sul —ICE HOCKEY • �NrfsaeXa�S weroe XOnq. se.eer SECONDARY ENTRANCE 040 Uwe R Development Area 1 - Base Items Item Description Estimated Development Cost 1 Mobilization 113,180 1 Mobilization 2 Grading / earthwork & erosion control (assumes no soil corrections) 215,800 1 Earthwork and erosion control 3 Utilities 418,900 1 Minimal Stormsewer /Culverts and riprap 2 Electrical site service 3 Irrigation and related connections 4 Irrigation Adjustment for biosolids site 5 Sealing monitoring wells (7) on the biosolids site 4 Irrigation Systems 247,000 1 Irrigation System for two 360' x 225' multi- purpose greens 2 Irrigation System for one 380' baseball field 3 Irrigation System for two 260' youth baseball fields 4 Irrigation System for two 220' youth baseball fields 5 One - 380' baseball field 280,480 1 Backstop, foulline and outfield fencing 2 Backstop Safety Netting 3 Agg -lime 4 Clay Mound 5 Concrete pavement 6 Bleachers- 5 row, 21' long 7 Bleachers- 10 row, 21' long 8 Dugout structure w/o storage 9 Dugout structure w /storage 10 Bases and plates 11 Foul poles 12 Foulline Outfield Safety Rail 13 Concrete maintenance Strip 6 Two - 260' youth baseball fields 281,070 1 Backstop, foulline and outfield fencing 2 Backstop Safety Netting 3 Agg -lime 4 Clay Mound 5 Concrete pavement (4" depth) 6 Concrete pavement (5" depth) 7 Rlearhers- 5 mw- 21' Inna City of Monticello l anticella 505 Walnut Street, Suite I Monticello, MN 55362 _ 9 Bases and plates 10 Foul poles 11 Foulline Outfield Safety Rail 12 Concrete maintenance strip 7 Two - 220' youth baseball fields 263,290 1 Backstop, foulline and outfield fencing 2 Backstop Safety Netting 3 Agg -lime 4 Clay Mound 5 Concrete pavement (4" depth) 6 Concrete pavement (5" depth) 7 Bleachers- 5 row, 21' long 8 Players bench 24' long 9 Bases and plates 10 Foul poles 11 Foulline Outfield Safety Rail 12 Concrete maintenance strip 8 Gravel Entrance Drive and Parking Areas 254,990 1 10" compacted aggregate base 2 Common Borrow (18" depth) 3 Vehicular Wayfinding Signage(2) 9 Gravel Trail 30,940 1 6" compacted aggregate base 2 Common Borrow (12" depth) 10 Lighting 135,000 1 Sports lighting for one 380' baseball field 11 Restoration 136,000 1 Trees, shrubs and perennials 2 22 Acres of turf seed mix 3 10 Acres of prairie seed mix Subtotal - Development Area 1 - Base Items 2,376,650 _ Recommended Contingency (30 %) 237,665 Estimated Administrative Costs (20°70): Design and engineering, permits, testing, construction staking, construction 475,330 observation Total for Development Area 1 - Base Items 3,089,645 Briarwood Avenue Roadway Improvements Item Description Estimated Development Cost 1 Roadway Improvements 550,000 1 Briarwood Avenue- Addition of one turn lane and a bypass lane 2 Widening roadway and overlaying between County Road 39 and the primary entrance Subtotal - Briarwood Avenue Roadway Improvements 550,000 Recommended Contingency (30 %) 55,000 Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction 110,000 observation Total for Briarwood Avenue Roadway Improvements 715,000 24 of 39 City of Monticello '�Qrit1C llC� 505 Walnut Street, Suite I Monticello, MN 55362 Development Area #1- Phase `A' Add -On Items Development Area 1 - Phase 'A' Add -On Items YOOmUTHH RAiSIOILM€LD -i,, Estimated Development Cost 1 Mobilization 90,905 1 Mobilization 2 Grading / earthwork & erosion control (assumes no soil corrections) 35,260 nM 1 Earthwork and erosion control 3 Utilities 487,340 nra Itr irixss 2 Septic(2) with lift station and Forcemain for each a. a 3 Potable water well system includes potable well, buried pipe and mist. items 4 Play Area 1 PAVED TRAIL Ln One - 380' baseball field 56,500 II A — LOOP SYST EM r 1 - Uj 6 Entrance Drive, Parking Areas & Signage 595,500 1 Bituminous (1.5” Wear Course) 2 Bituminous (2" Non -Wear Course) - coeee: :.lwe 3 Tack Coat 4 10" compacted aggregate base _ xu Buudl • ulldiDy enn9gxx MULT$ PURPOSE 6 Decorative concrete pavement for pedestrian crossings ,. PURPOSE BR�LLFIELD MULTI 8 Parking signage & striping N'glioWilm xas �' - IMUan 4bM 10 Monument Sign including lighting and landscape enhancements (located at northwest entrance) 7 PRIMARY ENTRANCE :' " " "" •.,'.. sr - BALLFIELD tom rom�x•avc.�e •ummn'ignpnq 2 6" compacted aggregate base 3 Common Borrow (12" depth) uveao swn 8 Restoration 70,000 1 Trees, shrubs and perennials n '� \ Miscellaneous Items 118,800 1Ja Ja DOUBLE MULTI- PVflPOSE GREEN saa aeu — vugrmex goeegxore 1 caxreas emerixs .. [oncexsSon�BuilQin9 Now earvt 4s5msagion 3 Mini Biff Screens(6) Bass Is4[auucenssfl�mmewl 4 2 sets of soccer nets(2 per set), 2 sets of portable football goals(2 per set), and 2 sets of �n.. gequ Z •M�am+reaun x.?en 4n+a�alrW'•xu1 POND AREA MULTI- PURPOSE MVLTI�URPOSE �'EL i RALLFIELO BA LLFIELD R J i- omuxgmx .i„aw.�eA bq� uem.v lyumx urue• fY Y ( } CL a orerox4urvo H N V U DOUBLE MULTI - PURPOSE GREEN Door- ofvmnreeoun4 —� PICNIC SHELTER AREA LJW J ra �mmMmaae•.. na °Ixxfww°ruu7 eualreo- •1xs•I xss roenxvxews fls reeY+x4 DOUBLE MULTI - PURPOSE GREEN Iseuwuamsvfov +unl Rws "�m� /M�/ 1..1..• ~ oame..fi Gail •w�.ma�e.. a .0 Pm' +rut J F_ evgeem sx¢ cr_ ¢ ensro�m W co w SINGLE — 4LYFW�SUmx4 DOUBLE MULTIPURPOSE GREEN MULTI - PURPOSE p °<aanrn'msssa'fu°reeul GREEN — C>mcessimn Building I� «m, ��(W w.emexen+nx xNU nn"xxe.Igro'.xxg1 WSSRUC§ACwwmovW •ems „stia. —�w�e- ��IIIX' �f6'•110' � — YfLxoYSewlFx4l wq rrl0w aexslm� .- — ICEHOCKEY •nnee.wwl- Mreen.n.eavh �. ►tluiu115FUiF - ...... N 1 SECONDAR' ENTRANCE '�, eut ' . S R Development Area 1 - Phase 'A' Add -On Items Item Description Estimated Development Cost 1 Mobilization 90,905 1 Mobilization 2 Grading / earthwork & erosion control (assumes no soil corrections) 35,260 1 Earthwork and erosion control 3 Utilities 487,340 1 Stormsewer System 2 Septic(2) with lift station and Forcemain for each 3 Potable water well system includes potable well, buried pipe and mist. items 4 Play Area 100,000 1 Play container, equipment and safety fencing 5 One - 380' baseball field 56,500 1 Batting cages(2) 2 Electronic scoreboard(1) 6 Entrance Drive, Parking Areas & Signage 595,500 1 Bituminous (1.5” Wear Course) 2 Bituminous (2" Non -Wear Course) 3 Tack Coat 4 10" compacted aggregate base 5 Common Borrow (18" depth) 6 Decorative concrete pavement for pedestrian crossings 7 Concrete curb and gutter 8 Parking signage & striping 9 Drive gate 10 Monument Sign including lighting and landscape enhancements (located at northwest entrance) 7 Trail Pavement 354,640 1 Bituminous Pavement (3" wear course) 2 6" compacted aggregate base 3 Common Borrow (12" depth) 8 Restoration 70,000 1 Trees, shrubs and perennials 9 Miscellaneous Items 118,800 1 6' Benches(14), Trash Receptacles(10), Bike Racks (2), Drinking Fountains (2) and Flagpoles (3) 2 15' x 15' Storage shed 3 Mini Biff Screens(6) 4 2 sets of soccer nets(2 per set), 2 sets of portable football goals(2 per set), and 2 sets of lacrosse nets(2 per set) 5 Interpretative Wayfinding Trail Markers(3) 25 of 39 n , City of Monticello aritlCll( 505 Walnut Street, Suite l oil Monticello, MN 55362 Subtotal - Development Area 1 - Phase'A'Add -On Items 1,908,945 Recommended Contingency (10 %) 190,895 Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction 381,789 Total for Development Area 1 - Phase 'A' Add -On Items 2,481,629 26 of 39 City of Monticello '�Qrit1CllC� 505 Walnut Street, Suite l Monticello, MN 55362 Development Area #1- Phase `B' Add -On Items Development Area 1 - Phase 'B' Add -On Items YOUTHRASERALLMILD -i,, Estimated Development Cost 1 Mobilization 135,480 1 Mobilization F 2 Concession Building 1,600,000 1 Concession building w /restrooms (2) 3 260' multi - purpose field upgrades 67,200 1 Player bench canopy(4) �IPiH LAl(ES 4 a { =- ASEBALI. LLF PAYED TflAIL 1 Player bench canopy(4) E EN'► ' LOOP SYSTEM I '} 5 Lighting 770,000 _ Y f IW�illy a � `.mil `�1" r•.xa 2 Sports lighting for one 260' baseball field 3 Sports lighting for two 365'x 225' multi - purpose greens Rn W 6 = - - - - -� wn 1 6' High, 2 -Rail Chain -Link (around multi - purpose athletic greens) jrt 2 3 -Row - 21' Long Bleachers(2) on concrete pad 3 Baseball Stadium Bleacher Upgrade matt - - r- . j ' •.-, .- aln Butlding au •IediMenexwx MULTI PURPOSE J uss�I nc OFA � f � RA LFIELD BRNLLFIELD MULTI PURPOSE HmIN - LL PRIMARY EYTRFlNtE �' " " "" •- BALLFIELD smm rom�x•ave..�e •ummn'ignpnq uv5ao swn m me E MULTI- PVflPOSE GREEN DOUBLE ncxl '� "leuga - vugTmen 101-IT, 1 cmxrzas emerixs 'otlwessem- nxeuilding sT¢emmn ecass IsacaPUCmsss�maTewl 13a Z •Mam+reaun nxe xn 4n'xewa llW'•?u1 POND AREA MULTI PURPOSE MULTIPURPOSE < i BALLFIELD BALLFIELD R J � i- .i„aw.�eA bq� xx�malnumx � cc 4 Imuxgnx [ernvme°ux� N U DOUBLE MULTI - PURPOSE GREEN oa0r- 05gmnxa54ux4 -� PICNIC SHELTER AREA LLJ J ra �mmMmaaa• na °ISxgww°ruu7 +nal]eo-.145•I xss roenxvxews fls ruwx0 DOUBLE MULTI - PURPOSE GREEN Iseuwuamsys¢c +®anl Ruu //''�� E..� ~ ma¢P..n 4xP •euem.me�r..s'r°u� x J ewem sx¢ - ry, Z rureau__ -_ -, LxneS (OVe W En e SINGLE 4EYFW�SUmx4 DOUBLE MULTI-PURPOSE GREEN MULTI - PURPOSE p ° <aexenmvaxu°Teuel GREEN - C>mcessimn Building (! �,,pIYLMIEIII'lI0 � l w.xaepn nw nu nnNx W¢[e , .I. w¢5v54 xea l3ro'•nSl �f45110' - YfLxoexgwlNnt[!w5 arxwPo 505P.eu'gm� .- — ICEHOCREY w.-_ •N,x01x Y.rvxsxM10n1NePavM xexw •Muin141bA r-w— N 1 SECONDARY ENTRANCE 850E ' S R Development Area 1 - Phase 'B' Add -On Items Item Description Estimated Development Cost 1 Mobilization 135,480 1 Mobilization 2 Concession Building 1,600,000 1 Concession building w /restrooms (2) 3 260' multi - purpose field upgrades 67,200 1 Player bench canopy(4) 2 Electronic scoreboard(2) 4 220' youth baseball field upgrades 67,200 1 Player bench canopy(4) 2 Electronic scoreboard(2) 5 Lighting 770,000 1 Sports lighting for two 220' youth baseball fields 2 Sports lighting for one 260' baseball field 3 Sports lighting for two 365'x 225' multi - purpose greens 4 Lighting for north parking lot 6 Miscellaneous Items 205,080 1 6' High, 2 -Rail Chain -Link (around multi - purpose athletic greens) 2 3 -Row - 21' Long Bleachers(2) on concrete pad 3 Baseball Stadium Bleacher Upgrade Subtotal - Development Area 1 - Phase'B' Add -On Items 2,844,960 Recommended Contingency (10 %) 284,496 Estimated Administrative Costs (20%): Design and engineering, permits, testing, construction staking, construction 568,992 observation Total for Development Area 1 - Phase 'B' Add -On Items 3,698,448 27 of 39 City of Monticello '�Qrit1C llC� 505 Walnut Street, Suite I Monticello, MN 55362 Development Area #2 - Base Items YO VTH 8ASE8ALL F IELD SINGLE SINGLE BASEBALL FIELD BASE YOUTN ® —•� MULTI -0URPUSE MULTI PURPOSE BASEBALL FIELD BASEBALL FIELD PAVEP TRAM GREEN GREEN .I== LOOP SYSTEM p[R &u®fnimasYW {ux[NIU�616 Con •�'w•'[ •�`I'�'a� RM NN Bulndingn 1 . W nvl Col n�eAJ��n BWldln9 a[u[A mer.lp.y ru {AU •11c1 RIa9 t amnJW eun.Mt 1�•run•..[ul. 4W.r rr. ?, AdM,AI.. MULTI PURPOsE AWLTI•MJR'POS� , RAJ. IELD BALLIFIELD PRIMARY •APYUMA ti. •Nr4uYll� ENTRAWCE ' Z�k,nmmW w, • POND AREA MU MUmPU Y RPOSE Q BALLFlELD B�LLFlE�D —U Y[a.— r....w a, .i1YA415w C mga. -I turemMU- •A _ V—• U or 0¢ 3 L.1 DOUBLE MULTI - PURPOSE GREEN QW w�mW�.Mmn.�. mu:l DOUBLE MULTIPUIIPOSE GREEN F •A�Ai�[wYiYApir[fBT J '� O a•• 0 W SINGLE ...._ . -. n- PUI""OSE VGREEN T Pu .fY•A> v:enaurA.eeuV. mr � BASE ITEMS _ U N�'YYIffi_l�D W ow'm • z-- N 1 ENTRANCE \ -06 Development Area 2 - Base Items Item Description Estimated Development Cost 1 Mobilization 137,440 1 Mobilization 2 Grading / earthwork 8L erosion control (assumes no soil corrections) 711,700 1 Earthwork and erosion control 2 Clay liner 3 Utilities 50,000 1 Minimal Stormsewer /Culverts and Riprap 4 Irrigation Systems 455,000 1 Irrigation System for nine 360' x 225' multi - purpose greens 2 Irrigation System for four 300' multi - purpose fields 5 Four - 300' multipurpose ballfields 562,490 1 Backstop, foulline and outfield fencing 2 Backstop Safety Netting 3 Agg -lime 4 Concrete pavement (4" depth) 5 Concrete pavement (5" depth) 6 Bleachers- 5 row, 21' long 7 Players bench 24 'long 8 Bases and plates 9 Foul poles 10 Foulline Outfield Safety Rail 11 Concrete maintenance strip 6 Gravel Entrance Drive and Parking Areas 480,050 1 10" compacted aggregate base 2 Common Borrow (18" depth) 3 Vehicular Wayfinding Signage(2) 7 Gravel Trail 67,560 1 6" compacted aggregate base 2 Common Borrow (12" depth) 8 Restoration 421,900 1 Trees, shrubs and perennials 2 49 Acres of turf seed mix 3 25 Acres of prairie seed mix Subtotal - Development Area 2 - Base Items 2,886,140 Recommended Contingency (10 %) 288,614 Estimated Administrative Costs (20°70): Design and engineering, permits, testing, construction staking, construction 577,228 nhservatinn City of Monticello '�Qrit1CllC� 505 Walnut Street, Suite l Monticello, MN 55362 Maintenance Building (on Wright County Property) Item Description Estimated Development Cost 1 Mobilization 17,500 1 Mobilization 2 Maintenance Building 350,000 1 36' x 100' maintenance building including utilities, gravel parking area and landscape enhancements Subtotal- Maintenance Building 367,500 Recommended Contingency (10 %) 36,750 Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction 73,500 observation Total for Maintenance Building (on Wright County Property) 477,750 29 of 39 City of Monticello '�Qrit1CllC� 505 Walnut Street, Suite 1 Monticello, MN 55362 Development Area #2 - Phase 'A' Add -On Items YOUTH BASEBALL FIELD Iw�iA lgxme - If4liTItAM11 i.nK[s SINGLE SINGLE BASEBALL YOUTH YOUTH ^ "- MULTI-PURPOSE MULTI-PURPOSE fIElO B0.5ERALL FIEID BASEBALL PIFLB PAVE TRAIL GREEN GREEN •,M,�M9aIm'nwn.�w �.�. •nv l,owX.IXw,x. LOOP SYSTEM 0atOliLLiRa9LWOW fiattFMICXOSL" Concession "^" y 1 IWntl °g91"Ii0 •MHen "en.w.mia, Ln•kwnnodvin me Nll wa .PISS, "'s�'31PI 81 lrewd..mm�a.- nm ""O�.m ivm g waxes, r. yxx.q q,y ley, ssrl� Concession Building � �elmMngehnnq Inwtle nw oPO..an - SmuunsriP MULTE PURPO ,� J n' ec «u w[gROw rrwnXa ggov -mr -'- e r BALLPIELD Ob regsixm PSW xs?AXMB Sie!.I5 'MULTI - PURPOSE le Mxx PRIMARY- BauTIELD "' � EN7flANCE ,/ E y 9ZDOUBLE aM®UrLuTtI.PmUvRwPoOsmSuE l GREEN ® % B ilAln 1 XemleBmunax MULTI J. Z w rmma.x. "'a.fx lkavni'I '£ - MULTI- PURPOSE IAIIIIURPOS� , POE BALLFIELD BALLFIELD TZ w I giI1MX1y i \ M n�gnn ^X W 9xnM1 iY nINXF �' 4 NINBBi �..• - �^' �. GMPaXaYXa- R C / S'�- MinRFUga.N6- PICNIC SHELTER AREA DOUBLE MULYI PURPOSE GREEN — ;Dent aw.wa+uu sargws W xmmad� awl ,000BLE MULTI -0URPOSEGREEN ., cc Z M15 C In IYa®iu[Wttt':OmuW � Q aNeEacraa '• � ® �`� �, LLJ PAYED TRAIL - - SINGLE Iy� ®alENruBlre LOOP SYSTEM DOUBLEMULTI- PURPOSEGREEN ULTI PURPOSE r' Iwc¢q utXassFnamNUl GREEN I� CanXe:sskn Build n9 -an . "nln. Ay.a Ce ;� eegnu uuwartXAy � •Iwwwlxwan; wavwnXp neulx �'•O1 rrelkY,S1Y1 <. lV1fMltlLi"IIO kAm�w.x, wel. -. :4m -MX.a. umxPxw Pnewl¢/wr - x., �i qaa lsq+'fxs'I ICE HOCKEY - v ' V/'4Ar' J _ •p,mq'k.4fn. hob.TIYNxWmlbiq as.e ..� EN= ZEY - _ rt • � �ST�01�0.R� Development Area 2 - Phase 'A' Add -On Items Item Description Estimated Development Cost 1 Mobilization 126,840 1 Mobilization 2 Grading / earthwork & erosion control (assumes no soil corrections) 17,490 1 Earthwork and erosion control 3 Utilities 567,030 1 Stormsewer System 2 Septic(2) with lift station and forcemain for each 3 Potable water well system includes potable well, buried pipe and mist. items 4 Play Area 88,000 1 Play container and equipment 5 Picnic Shelter 135,000 1 35' Square small group picnic shelter includes concrete slab and picnic tables (4) 6 Parking Areas & Signage 979,430 1 Bituminous (1.5" Wear Course) 2 Bituminous (2" Non -Wear Course) 3 Tack Coat 4 10" compacted aggregate base 5 Common Borrow (18" depth) 6 Decorative concrete pavement for pedestrian crossings 7 Concrete curb and gutter 8 Parking signage & striping 7 Trail Pavement 320,070 1 Bituminous Pavement (3" wear course) 2 6" compacted aggregate base 3 Common Borrow (12" depth) 8 Miscellaneous Items 429,640 1 Interpretative Wayfinding Trail Markers(8) 2 Park Kiosks(2) (Overall Map, Rules, Etc.) 3 Platform and railing for remote control boating 4 Picnic tables(6), 6' Benches(27), Bike racks(4), Trash receptacles(10), Drinking Fountain(2) and Flagpole(1) 5 15' x 15' Storage shed 6 MiniBiffScreens(12) 7 6' High, 2 -Rail Chain -Link (around multi - purpose athletic greens) 8 3 -Row - 21' Long Bleachers(2) on concrete pad 9 9 sets of Soccer nets(2 per set), 3 sets of Portable football goals(2 per set), and 3 sets of Lacrosse nets(2 per set) 10 Decorative concrete pavement for ceremonial award space and concession area 30 of 39 City of Monticello aritlCll( 505 Walnut Street, Suite 1 oil Monticello, MN 55362 Subtotal - Development Area 2 - Phase'A' Add -On Items 2,663,500 Recommended Contingency (30 %) 266,350 Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction 532,700 Total for Development Area 2 - Phase 'A' Add -On Items 3,462,550 31 of 39 City of Monticello '�Qrit1CllC� 505 Walnut Street, Suite l Monticello, MN 55362 Development Area #2 - Phase `B' Add -On Items unnuna I Item Description SINGLE SINGLE ` v} 108,670 1 Mobilization MULTI-PURPOSE MULTIPURPOSE GREEN GREEN 0PfO1LLf409LW.W fiattFLY1- .20 vnC N4nuy •luamn+dvh+me Nll wa •PIS's 31P' W 1,775,000 1 Concession building w /restrooms and warming house a�WVRIS, 4 m.e, M .. yaa.R kua lxa. vri �elnbdn apMiy 2 Concession building w /restroom 3 300' multi - purpose field upgrades 134,400 1 Player bench canopy (8) 2 Electronic scoreboard (4) SN &Gt SH.fP J� N<E55 1 Fiberglass Dasher boards OVE0.FwW 111[1X4 ;36 vRpaix4 PaW a44v.3W -'- I ' LL PRIMARY- ENTRANCE 3 Concrete (reinforced - 5" depth with 6" aggregate base) 4 Court Striping 5 Basketball Goals 6 Hockey Rink Lighting Subtotal - Development Area 2 - Phase'S' Add -On Items Jul Recommended Contingency (30 %) ecc_. Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction DOURLFMULTIAURPOSEG EEN '� -f observation � Isa®ru44mvwosmul .xm.�k. I�.�xlua�nrl w J m OOUBLEMULYI- PURPOSEGREEN I;octt4 na�D;AIp 4ttAA1 4 x2mwnwdn b.al.�l rxixv�nri Q � :: a�araac -- x�y aau aaxRPxraa T73v,� 4 O M w 100 Ir SING DOUBLE MULTI- RURPOSE GREENYULTI PI R-'_'11�I1LIC�Ib Iwc¢4 UtMassinemewl GRE; xAmm.e.x, x11... rrxluY�nrl ¢an.cxM aaa l?w PVW N • —,u� SEI ENNCEY TRA �. YOUTH VA5LHALL FIELD BASEBALL FIELD • 3W bvwk.Rrld I�xyN.y Concession Building YOUTH YOUTH BASEBALLFIELD BASERALLFIELD 1N'b wMb� •iW la4wxNxm Concession "^+ s a wodn xgaYy Building • xdNnln2robn axxw.nxs aana RtPNP1AY [NIaBl61BB CENOCKEY • AMgebiw h4RTl I4M1dxm W aw PAVE TRAIL LOOP SYSTEM MrNn mivm g i d sxArewuxo - w H C¢ C Development Area 2 - Phase 'B' Add -On Items Item Description Estimated Development Cost 1 Mobilization 108,670 1 Mobilization 2 Concession Buildings 1,775,000 1 Concession building w /restrooms and warming house 2 Concession building w /restroom 3 300' multi - purpose field upgrades 134,400 1 Player bench canopy (8) 2 Electronic scoreboard (4) 4 Hockey / Basketball Court 264,000 1 Fiberglass Dasher boards 2 Hockey Goals (per set) 3 Concrete (reinforced - 5" depth with 6" aggregate base) 4 Court Striping 5 Basketball Goals 6 Hockey Rink Lighting Subtotal - Development Area 2 - Phase'S' Add -On Items 2,282,070 Recommended Contingency (30 %) 228,207 Estimated Administrative Costs (20 %): Design and engineering, permits, testing, construction staking, construction 456,414 observation Total for Development Area 2 - Phase 'B' Add -On Items 2,966,691 32 of 39 City of Monticello '�Qrit1CllC� 505 Walnut Street, Suite 1 Monticello, MN 55362 Development Area #2 - Phase `C' Add -On Items NFrR.M1 '' 9•A • It 15 V ' II W LL Y Q 2 Y Ucr a L.1 H W Q J Z Z � M.0 O W W or 'IN GLE SINGLE MULTI PURPOSE MULTI PURPOSE ' GHE EIJ ' ItCL4 DOUBLE MULTIPURPOSE GREEN Isocauw�mPnl¢I 1 �I I o RkR� oo 0 ��. n DOUBLE MWIOSE GREEN I - aacaivl�Rl� uul � IINruw PRU "'� n�.11utrin . \rm 1�7 C4 � SINGLE \ DOUBLE MULTIPURPOSE GREEN - ULTP. PURPOSE - �''OLQ�v ®�^I GREEN gg vi rt�w W (i�f iY�1DIkAo gym"••°' ITI�'. ns'y vaau�.wnul .. .. �� SECONDARY -.\ N w ENTRANCE 1'4!1TH HAS ERPLL FIELD RAZERALL tIELD - ... ,.,in Ru ld�ny run aru YOU119 YOUTH RnSLNaIt FIELD BASUA.LLFIELD PAVED TRAIL .� LOOP SYSTEM R IR •111--wI YSnrY DOUBLE MULTI-PURPOSE GREEN Rd04vO0mtcUlluil 4. i PAVED TRAIL HNIW Solna LOOP SYSTEM ItiiYVwubrilvw Cass = R�Ildingwpw�' --' - RW..I PIYR11 Pr s RRR -Z g Lu LnLu F Development Area 2 - Phase 'C' Add -On Items Item Description Estimated Development Cost 1 Mobilization 46,050 1 Mobilization 2 Tennis Court 150,920 1 10' High, 3 -Rail Chain -Link 2 Asphalt pavement with agg. base 3 Concrete maintenance strip 4 Windscreen 5 Color coating for tennis and pickleball 6 Tennis nets(2) 7 Tennis court lighting 3 Lighting 770,000 1 Sports lighting for four 300' multi - purpose fields 2 Sports lighting for two 365' x 225' multi - purpose greens 3 Lighting for south parking lot Subtotal - Development Area 2 - Phase 'C' Add -On Items 966,970 Recommended Contingency (10 %) 96,697 Estimated Administrative Costs (20%): Design and engineering, permits, testing, construction staking, construction 193,394 observation Total for Development Area 2 - Phase 'C' Add -On Items 1,257,061 33 of 39 City of Monticello �tonficc�o 505 Walnut Street, Suite 1 Monticello, MN 55362 Summary of Estimated Development Cost The following spreadsheet summarizes the estimate costs of full plan development. $3,804,645 =x$4,229,732 $8,283,250 N/A $2,481,629 $3,462,550 $5,944,179 . $3,698,448 $2,966,691 N/A N/A $1,296,061 $248,873 $9,984,722 $11,955,034 Cost Estimation and Inflation $6,665,139 $1,296,061 $22,188,629 The cost analysis in this report defines the potential costs associated with each development component of the master plan. It is based on a combination of site - specific development requirements and projects of similar size and complexity. The costs are also based on having the work completed by private contractors and specialists. It does not take into consideration work that could be performed by city staff, volunteer groups, or by other means. The cost estimate is based on master plan level evaluation, which brings with it inherent limitations. This information is provided to help guide implementation decisions and develop general budgeting, phased implementation, and comparing the relative cost of one item to that of another. The costs are in 2015 dollars. Although intended to be conservative, actual costs will vary depending on the year that each aspect of the master plan is implemented, implementation parameters, economic conditions affecting bidding, and the actual site conditions found in the field during construction. Inflation rates should be applied at the time of designing for implementation to adjust for the most current economic conditions. Transportation Access / Briarwood Based on the number of facilities and parking capacity, it is expected that Briarwood Avenue will need to be improved to accommodate the expected traffic generation from the facility. It is expected that on peak days with all fields in use the facility will generate up to 1450 trips in a day and up to 370 trips during the peak hour of the event. Typical non -event days assuming all fields would be available, will generate up to 750 trips for the day and up to 150 trips for the peak hour. In order to accommodate this expected traffic generation, Briarwood Avenue should be widened to a minimum of 24 feet in width and overlaid (from CR 39 to the proposed site access). In addition at the primary access, Briarwood Avenue should be widened to include a turn lane and a bypass lane. We propose this to occur during implementation of the first development area. There is an existing 66' wide easement that will - 34of39 City of Monticello �tonficc�Ho 545 Walnut Street, Suite 1 Monticello, MN 55362 accommodate the widening of this roadway. The cross section below illustrates how the modified roadway at the site access will fit within the existing easement. 33 1 5 3 +z +z +z +x RDYV. F SOUTHBOUND T SOUTHBOUND rr R � NIXiTHRCT1AW6T NORTHBOUND T I R.OW 1 LANE LANE BASEBALL FIELD BASEBALL FIELD ATHLETIC COMPLEX GHOUL R A secondary access point is connected to the Wright County Regional Park roadway directly to the south of the proposed athletic park. This can be gated for normal days to encourage use of the primary entrance, but can be opened to provide expanded vehicular access /egress during larger tournament types of events. Emergency access routes to athletic fields All trails are proposed to be 10' wide to accommodate vehicles for maintenance purposes. In many cases the athletic fields are adjacent to roadways and parking areas, however in some congested areas that are a bit further from parking lots we are suggesting 12' wide trails to accommodate emergency vehicle access. The proposed 12' wide trails are highlighted in the YOUTH BASEBALL FIELD graphic to the right. YOUTH YOUTH BASEBALL FIELD BASEBALL FIELD •4id'bw"feb fe"c2 •46p'bnWfeld Pence Concession 1W d. iWim - IndW. BONM Building • bduAes nearo®ms luilding nNAM MULTI- PURPOSE LHRDRDFF -- BALLFIELD "S PARM"STAU3 MULTI - PURPOSE '300'7. -ftY lases BALLFIELD 1"a. 14miV • IndulA' GgIY^9 asuDNUU i AWARDSPACE ,1 MCNIC SHELM AREA MAYMPA PD OM011 Concession Building - CDNrRl1lBIO1TLNG • Indeslnee�hmea PONDAREA MULTI - PURPOSE MULTI - PURPOSE (sta�rea+e Eer BALLFIELD BALLFIELD irnyotknl • JD1r IN.9m4A Emae •#RR'1 MWI.. FGUNINN Jar CRORDFf IFURNA(IDUNn -� PICNIC SHELTER AREA DOUBLE MULTI - PURPOSE GREEN 315 RAWW 15DCC1VLffMMES 'MTRAL4 54UJ •3Mxsw 35 of 39 City of Monticello �&MoI1 1CCllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Sustainability Recommendations The BCOL Regional Athletic Park proposes several design principles to maximize efficiency sustainability of development. The following is a list of items proposed to be integrated to the sustainability of development. Note that each element should be evaluated based on cost /benefit over the expected lifespan of the equipment or facility being considered. • Stormwater reuse — This will be achieved by directing all parking lot runoff to a large centrally located pond. In addition to the functional sustainability benefits, this pond will also serve as a focal point within the park surrounded by trails and picnic areas. The pond will be clay lined to retain Stormwater runoff for re -use as irrigation water. In periods of drought, a well will refill the pond for irrigation uses. This is a practice commonly used in golf courses and other large athletic complexes. • Construction Materials and Products — An additional form of sustainable design will come through means of green products, efficient fixtures and the integration of recycles materials into the construction of the park. o Green products — Green technologies and innovations are f making buildings more sustainable, increasing the performance and efficiency of a building through the integration of green products. These products are becoming increasingly cost efficient from material use for building construction to site amenities such as platforms or decks. The product shown on the right is an example of Trex decking, which is composed of a recycled plastic that is durable and is a great alternative for typical wood decking. • Fixtures — Cost of operations for proposed buildings can be aided through the incorporation of low -flow toilets and faucets to conserve water (shown to the right). Additionally, technological advances in LED lighting can be infused into the park to maximize performance and energy savings for interior and exterior use throughout the park. • Recycled materials — The reuse of recycled materials such as crushed concrete will provide additional sustainable and environmentally friendly practice. Recycled crush concrete (shown to the right) can be utilized for the subbase of pavements to reduce the dependency and absorption of natural resources such as virgin aggregate limestone for the development of the park. • Native plantings and seed mix- The proposed landscape for BCOL Regional Park will serve the park on a multitude of levels. The plant material will offer users of the site with year -round interest as well as provide functional value to the park. Plant material comprised of a blend of hardy, drought tolerant plant material indigenous to the area will be 36 of 39 City of Monticello �tonficc�Ho 545 Walnut Street, Suite 1 MEN Monticello, MN 55362 maximized throughout the site to alleviate costly irrigation and maintenance expenses associated with non -hardy materials. Through the integration of low impact design, energy efficient and recycled products, and the inclusion of native plantings, this park can effectively maximize efficiency through these sustainable practices. ADA Compliance The BCOL Regional Athletic Park master plan accommodates the necessary area and facilities required for ADA Compliance to serve all ages and abilities. As the project moves throughout the final design process, it will be required to assess and confirm that the latest codes are met. This is a requirement of any project to ensure all facets are designed and built to comply with the current ADA Standards for Accessible Design. The following provides a general list of park areas and amenities that must comply. For additional information, refer to the Americans with Disabilities Act (ADA) standards. • Parking Facilities — The number of allocated handicap parking stalls shall be in accordance with provisions set forth by the ADA per lot. In addition to these locations, a pedestrian ramp will be located at each trail or sidewalk access point. All handicap parking stalls will serve as van accessible with an adjacent loading zone area. • Drop -off zones — All drop -off zones will include a pedestrian ramp compliant with ADA regulations. • Gathering Areas — The following items will meet the requirements set forth by the current ADA Standards for Accessible Design. o Concession Buildings and Shelters • Spectator Areas • Playgrounds • Trails — At least one accessible route will be provided to any given site arrival point. Accessible routes will contain a running slope not exceeding 1:20 and a maximum cross slope of 1:48. • Amenities — Picnic table, benches, trash receptacles and drinking fountains will be located adjacent to accessible routes and provide the required wheelchair accessible picnic tables and spaces. • Stairways and handrails — Will comply with guidelines established in section 504 of the current ADA Standards for Accessible Design. Restoration The proposed plant list below has been determined through identification of the pre - settlement vegetation for the park site and adjacent parcels. This provides a basic framework of plant types, but the species can be broadened through selection of more unique cultivars. The Central Mesic Hardwood Forest and Southern Dry - Mesic Oak Woodland has been revised to exclude plant material currently identified as containing diseases, which could impact the future vegetative progression of the site. In addition, a supplemental plant list has been devised to increase diversity, enhance the quality of the 37 of 39 lC� City of Monticello (if)I1 1CCllo 545 Walnut Street, Suite 1 Monticello, MN 55362 landscape and achieve a sustainable natural landscape. This list does not account for any unforeseen diseases that may impact or degrade the future plant communities of this site. This should be reviewed, and modified if necessary, prior to implementing development areas. The following photos provide a vision of the natural environment which could be made possible through the utilization and establishment of native plant material. Recommended Native Plant Materials Central Mesic Hardwood Forest & Southern Dry - Mesic Oak Woodland Plant List Trees Shrubs Perennials Basswood (Tilia Americana) Chokecherry (Prunus virginiana) Zigzag Goldenrod (Solidago flexicaulis) Northern Red Oak (Quercus Rubra) Pagoda dogwood (Cornus alternifolia) Maidenhair Fern (Adiantum pedatum) Sugar Maple (Acer socchorum) Downy Arrowwood (Viburnum rafinesquianum) Pennsylvania sedge (Carex pensylvanica) Bur Oak (Quercus mocrocarpa) Gray Dogwood (Cornus racemose) Columbine (Aquilegia Conadensis) Red Maple (Acerrubrum) Nonnyberry (Viburnum lentago) Lady Fern (Athyrium filix femina) Quaking Aspen (Populus tremuloides) Bush Honeysuckle (Diervilla lonicera) Solomons's Seal (Smilacina racemose) Ironwood (Ostrya virginiana) Tall- leaved Aster (Aster sagittifolius) Supplemental Plant List Trees Shrubs Princeton Elm (Ulmus Americana 'Princeton') Black Chokeberry (Aronia Melonocarpa 'Morton) Accolade Elm (Ulmus 'Morton') Artic Fire Dogwood (Cornus stolonifera 'Farrow') Redmond Linden (Tilio Americana 'Redmond') Cardinal Dogwood (Cornus sericea 'Cardinal) White Oak (Quercus olba) Smooth Sumac (Rhus glabra) Swamp White Oak (Quercus bicolor) Staghorn Sumac (Rhus typhina) Common Hackberry (Celtis occidentolis) Bailey Compact Cranberry Bush (Viburnum trilobt River Birch (Betulo nigro) Autumn Blaze Maple(Acerx freemanii Jeffersred') Autumn Spire Red maple (Acer rubrum Autumn Spire') Autumn Brilliance Serviceberry (Amelanchier x grandiflora Autumn Brilliance' Prairie Seed Mix r,rnscPc Side -Oats Grama (Bouteloua curtipendula) Little Bluestem (Schizachyrium scoparium) nodding wild rye Elymus canadensis kalm's brome Bromus kalmii Big Bluestem Andropogon gerardii Indian Grass (Sorghastrum nutans) Blue Grama (Bouteloua gracilis) Junegrass (Koeleria macrantha) Prairie Dropseed (Sporobolus heterolepis) Forbes Black -Eyed Susan (Rudbeckia hirta) Purple Prairie Clover(Dalea purpurea) Hoary Vervain (Verbena stricta) Lead Plant (Amorpha canescens) Blue Giant Hyssop (Agastache foeniculum) Butterfly Milkweed (Asclepias tuberosa) Canada Milk Vetch (Astragalus Canadensis) Bird's Foot Coreopsis ( Coreopsis palmate) White Prairie Clover (Dalea candida) Perennials Moonshine yarrow (Achillea 'Moonshine') Butterfly Weed (Asclepias tuberosa) Coneflower (Echinacea purpurea var.) im 'Bailey Compact') Forbes (continued Canada Tick Trefoil (Desmodium canadense) Stiff Sunflower (Helianthus pauciflorus) Stiff Goldenrod (Oligoneuron rigidum) Beard Tongue (Penstemon grandifloras) Smooth Aster (Symphyotrichum laeve) Rough Blazing Star (Liatris aspera) Gray Goldenrod (Solidago nemoralis) Heath Aster (Symphyotrichum ericoides) Anticipated regulatory permits Development of this new facility will require permits from various governing agencies. The following permits are anticipated for this project. • Township: Briarwood Ave. improvements • Wright County Land Use Alteration Permit 38 of 39 �C City of Monticello T Monbcdo 505 Walnut Street, Suite 1 Monticello, MN 55362 • Grading permit • NPDES for each phase of development. • Building Permits as development occurs • Septic • Well Environmental Assessment Worksheet According to Wright County, an EAW will not be required for this project as per the following articles (unless federal funding requires this): • 4410.4300, Subp. 36 - The park site will be covered by the open space land use description and thus, this area will not meet its mandatory requirements. • Subp. 36A — A portion of the park site is located within shoreland area but was determined that the project does not meet any of the mandatory requirements. • Subp. 34 — Based on the master plan the proposed number of parking stalls will not exceed the 5,000 peak attendance requirement. If changes or modifications occur to the project or plans, there may be the potential to alter this decision. Notify Wright County if any alterations occur to the master plan. Annual Athletic Turf Maintenance Athletic field maintenance after the establishment period will be very important. The city should be prepared to complete the following maintenance, which is estimated to cost approximately $600 to $675 per acre per year. Based on the area of athletic fields of when the plan is fully developed, this will equate to approximately $36k -$40k year. • Aerification of the fields every year. • Topdressing wear areas to keep them smooth and safe. • Slit seeding areas that show wear or thin turf. If not done weeds will take advantage of openings. • Create a selective weed control program based on need. • Proper watering and mowing. 39 of 39 Appendices Soil Boring Location Map } W OG W 4 Z M-C az Z W zt o_ N A P �O N � CO N C7 M � 2 F Z io A m aD A a m A N N � RE C'm Z x C& a C i 3N 3f1N3AV woMtl us zm o• „y w n M M � O N N � !A9 IF �1 i APPENDIX A - Soil Boring Map & Logs Page 1 of 4 } K W Q c z z4 W Z N W ul LA A WSB LOG OF TEST BORING PROJECT NAME: Chain of Lakes PROJECT LOCATION: Big LakciMonti cello, MN BORING NUMBER PB 1 CLIENTIWSB #: 02596 -110 PAGE 1 OF 1 EP SAMPLE LABORATORY TESTS DESCRIPTION OF MATERIAL USCS GEOLOGIC ORIGIN Nc, No, MC DD LL PL TYPE (%) (p,0 ice) CA) = ORGANIC CLAY, black, wet OL Topsoil 1 — 1 HSA 2 SILTY SAND, a few lenses of Lean Clay, brown, moist, SM Coarse Alluvium loose 3 : 7 2 SB SAND WITH SILT AND A LITTLE GRAVEL, brown, SP -SM Coarse Alluvium 4 moist, loose 5 '. 7 3 SB 6 7 , 8 3 4 SB SAND, fine grained, moist, very loose SP Coarse Alluvium 10— SAND WITH A LITTLE GRAVEL, fine to medium SP Coarse Alluvium grained, brown, moist, very loose 4 5 SB 11 ' 12 ' 13 4 6 SB 14 SAND, fine grained, brown, moist, loose SP Coarse Alluvium 15 6 7 SB 16 End ofBoring 16.0 ft. WATER LEVEL MEASUREMENTS START: 11/0312015 END 1110312015 SAMPLED CASING CAVE -IN WATER WATER Crew Chief I Logged Py DATE TIME DEPTH DEPTH DEPTH DEPTH ELEVATION METHOD R. Kurth I MWO 1/03/201 9:45 am 16 14.5 None 3 114" HSA 0'- 14. iNotes APPENDIX A - Soil Boring Map & Logs Page 2 of 4 A WSB LOG OF TEST BORING PROJECT NAME: Chain of Lakes PROJECT LOCATION: Big LakeWonti cello, MN BORING NUMBER PB 2 CLIENT/WSB #: 02596.110 PAGE 1 OF 1 DEPTE DESCRIPTION OF MATERIAL USCS GEOLOGIC N60 SAMPLE LABORATORY TESTS No TYPE MC DD (PCQ LL 0/0 PL �%) = ORGANIC CLAY, black, moist OL Topsoil 1 — 1 HSA CLAYEY SAND WITH A LITTLE GRAVEL, brown, SC Mixed Alluvium 2 moist, soft 3 6 2 SB SAND, fine grained, brown, moist, loose SP Coarse Alluvium 4 '• 7 3 SB 6 7— SAND WITH A LITTLE GRAVEL, medium to fine SP Coarse Alluvium grained, brown, moist, very loose 8 3 4 SB 9 10 . 3 5 SB 11 12 SAND WITH SILT, fine to medium grained, brown, SP -SM Coarse Alluvium moist, very loose to loose 13 3 6 SB 14 15 ' 6 7 SB 16 End ofBori.g 16.0 ft. WATER LEVEL MEASUREMENTS START: 11/03/2015 END: 11/03/2015 DATE TIME SAMPLED DEPTH CASING DEPTH CAVE -IN DEPTH WATER DEPTH WATER ELEVATION METHOD Crew Chief. Logged By: R. Kurth MWO 1/03/201 10:30 am 16 14.5 None 3 114" HSA 0'- 14: iNotes APPENDIX A - Soil Boring Map & Logs Page 3 of 4 A WSB LOG OF TEST BORING PROJECTNAME: ChainofLakes PROJECTLOCATION: Big Lake/Monti cello, MN BORINGNUIVMERPB 3 CLIENTIWSB #: 02596 -110 PAGE 1 OF 1 SAMPLE LABORATORY TESTS �ft� DESCRIPTION OF MATERIAL USCS GORIGINC N60 No. MC DD LL PL TYPE (Pof) ("/0 C°�) CLAYEY SAND WITH A FEW ORGANIC, dark SC Topsoil brown, moist SAND WITH SILT AND WITH GRAVEL, medium to SP -SM Coarse Alluvium 1 fine grained, brown, moist, loose 1 HSA 2 3 '• 7 2 SB 4 5 SAND WITH A LITTLE GRAVEL, fine to medium SP Coarse Alluvium grained, brown, moist, loose 10 3 SB 6 � 7— 8— 6 4 SB g •. 10 ' 7 5 SB 11 '• 12 ; 13 10 6 SB SILTY SAND, brown, moist, loose SM Coarse Alluvium 14 15 SAND, fine grained, brown, moist, medium SP Coarse Alluvium 11 7 SB 16 End ofBoying 16.0 ft. WATER LEVEL MEASUREMENTS START: 11103/2015 END: 11/03/2015 SAMPLED CASING CAVE -IN WATER WATER Crew Chief. Logged By DATE TIME DEPTH DEPTH DEPTH DEPTH ELEVATION METHOD R. Kurth MWO 1/03/201 11:10 am 16 14.5 None 3 114" HSA 0'- 14. iNotes APPENDIX A - Soil Boring Map & Logs Page 4 of 4 Irrigation Coverage Map 2 - � §j � ¥ §G cc ; ;f § c e ®22 z § ƒ � 2 ■§ \,,� (( In ) ! . ) , ' e; §\ 7 §$\ 0 ) §§ < § § ` Z§ \ #� 2 �} ƒ § 5 k §== \! k == §�;I §\q _ §)\ ' f ( -�!! ■�� / §�\ G ! \_) \ § | §|{ § §§ k 22 �% ;§)} \) §§ \ Im \, ® \ § � § }{ c ) § }) tt _ ° \ / / z \[ § ) \\ Im k» ' _!- Q | _ 7| ca c\{ ) .- 2 ©! - ' ) 16 u. _ z;am |" LL. z cc 'E ■ \ ! » . 2 z §s■ § \{ � 2 k § § §§zt,: § e E z z e 7 /) § - - _ H E § E !!• ® | a @ _ to /( \ k2 { �. k§ 2 LLI g tea.ƒ �mm! tea.! 2&!; »k)! a\)! LU 9L §LUE.,�� ■/ - ■§ = �§ - , kd §]}! \ 2 . 2 . 2 | .uj \ ; « «NaVm_#ia & \( ; CC \ \� z \ �§ ( § APPENDIX B - Irrigation Coverage Map Page 171 Preliminary Grading Plan TOTAL 13,790 CUBIC YARDS OF FILL DEVELOPMENT MATERIAL AREA NOTE: PERIMETER SILT FENCE FOR EROSION CONTROL. a.Jv Preliminary Storm Sewer Plan I \ I I I I � I I I I I I I I I I i I O O� I� �I �I I� 'I .I I� �I I; ;I I. .I I I� �I APPENDIX D - Preliminary Utility Plans Page 1 of 5 I i I O O� I� �I �I I� 'I .I I� �I I; ;I I. .I I I� �I APPENDIX D - Preliminary Utility Plans Page 1 of 5 Preliminary Sanitary Plan - Base APPENDIX D - Preliminary Utility Plans Page 2 of 5 Preliminary Water Service Plan - Base � I I I I; .1 J L, - - - -- - a -- 'I o I JI L-1 O r J - -- I" 4 I 1 r I I; ;III Z� I Q I i J 2 =— =� I If 1 a I o 3: 1 T T r Z 0W Q r 1 I I z , I II Q I, I I------ - - - - -- I� I I• �I I� � J L - - - - -J • I I� �I �I I� �I I l; I I CD J I I IIQJ �I I IC) I I III 1 { APPENDIX D - Preliminary Utility Plans Page 3 of 5 Preliminary Sanitary Plan - Future 4 jp� I I I . — Q o r J Q L-, li ii I - -- - -- r w z I L - -_ J I � I I I I I� �I I� �I I� �I aZ as U� Z � �a w �d �U) F- cr z — --- -___ -� �__--- _- -- --� w Q I ;) wZ> } of Q p I JI z II I CO II I = I I I I I' I' ■ ■ ■ ■ ■ i � I II' II I � I I' 'I I� �I II II I I. II I APPENDIX D - Preliminary Utility Plans Page 4 of 5 I �I IL - - - - -J I� �I I� �I I� �I aZ as U� Z � �a w �d �U) F- cr z — --- -___ -� �__--- _- -- --� w Q I ;) wZ> } of Q p I JI z II I CO II I = I I I I I' I' ■ ■ ■ ■ ■ i � I II' II I � I I' 'I I� �I II II I I. II I APPENDIX D - Preliminary Utility Plans Page 4 of 5 Preliminary Water Service Plan - Future I! z I < z I I w w I w� I I a Q 0: w Q I w ©O L� 0 rJ - -- I I I I ! I I I I I I I � I I I I I 1� I li .2 I� �I li it I J z r1 Q Z � � W Q W ry I— U- � i I I I; ;I Ir q I I---------- - - --,I I I' .I I I- - - -_J I I j I I I 4b ` r I; IL------- - - - -�I I�----- - - - - -- 1 ------------- I- I I I' ■ ■ ■ ■ ■ I • I �I �I II I 'I I� 'I � I II w z ;I 0:- � � I �I w I� I I II I APPENDIX D - Preliminary Utility Plans Page 5 of 5 City of Monticello l anticella 505 Walnut Street, Suite 1 Monticello, MN 55362 2016 ASSESSMENT OF RECREATIONAL FACILITY NEEDS January 27, 2016 O w w w V E-+ z O w O H i - Needs Assessment Page 1 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 INTRODUCTION This document was prepared by WSB and Associates, Inc. for the City of Monticello to provide a needs assessment evaluation of outdoor recreation facilities. This assessment process considers the current capacity of existing outdoor recreational facilities compared to the existing and projected programmatic demands. It is anticipated that changes to facilities and programs will need to be monitored to ensure that future recreational needs are being met. It is with this understanding that the forthcoming needs assessment is presented, which summarizes the needs of today and circumstances affecting the planning decisions of the future for the community of Monticello. Identifying stakeholders and user groups and having them involved through the assessment process was crucial in preparing this document. Although it is rare to meet everyone's individual needs, we received feedback indicating comprehensive consensus. ACKNOWLEDGMENTS The assessment team would like to thank the following organizations for their valuable input and time through this process. We would also like to thank the athletic associations and individuals who attended public meetings for their input. The open dialogue with members of the community helped enrich our collective understanding of the issues and needs facing the city's recreational facilities. WRIGHT COUNTY Marc Mattice Brad Harrington Stacy Marguardt BCOL ADVISORY COUNCIL Larry Nolan Brian Stumpf Pat Sawatzke Jim Hayes Tom Jahnke Jim Lindberg Wes Olson Scott Peterson Glen Posusta Martyn Dibben Sandra Theros Kim Hewson- Garner FRIENDS OF BERTRAM BOARD OF DIRECTORS Jim Lindberg Martyn Dibben Dave Wik MONTICELLO CITY COUNCIL Brian Stumpf, Mayor Charlotte Gabler Lloyd Hilgart Tom Perrault Glen Posusta MONTICELLO PARKS COMMISSION Nancy McCaffrey Larry Nolan Brian Stoll Glen Posusta ATHLETIC ASSOCIATIONS Jeff Michaelis, Girls Softball Assoc. Roger Pribyl, Monticello Baseball Assoc. Joe Kounkel, Monticello Baseball Assoc. Brian Schmitz, Monticello Baseball Assoc. Tony Rowan, Monticello Soccer Club Page 1 2 - Needs Assessment Page 2 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 Our appreciation is also extended to city and school district staff for providing their insights and guidance on many planning issues and enriching our understanding of the local conditions. CITY STAFF Angela Schumann, Community Development Director Tom Pawelk, Parks Superintendent Jeff O'Neill, City Administrator Beth Green, Administrative Assistant Kitty Baltos, Monticello Community Center Director Leanne Holker, Community Center Coordinator COMMUNITY EDUCATION STAFF Brandan LaBau, Coordinator SCHOOL DISTRICT STAFF Gary Revenig, School District Activity Director CONSULTANT TEAM Sincerely, WSB and Associates, Inc. � N ason L. Am berg, RLA WSB Staff Group Manager —Landscape Architecture Steven Foss Samantha McKinney WSB and Associates, Inc. Breanne Rothstein 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 (763) 231 -4841 Page 13 - Needs Assessment Page 3 of 32 {C City of Monticello ontic cllo 505 Walnut 5treet,Suite 1 Monticello, MN 55362 ASSESSMENT OF NEED OVERVIEW The needs assessment report has been prepared to determine the current and future needs for the City of Monticello outdoor recreational programs, including community education outdoor recreational programs pertaining to the sports identified in the report. This does not consider the school recreation programming needs. Through the development of this report, data has been gathered through informational meetings, teleconferences, and athletic association websites. Data collected from these sources documents the research, analysis, and findings, resulting in the identification of: • Major outdoor recreational trends and themes • Current capacity, demand and availability of hours for city outdoor recreational programs on existing school district facilities • Projected demand and availability of hours for city outdoor recreational programs on existing school district facilities • Local and regional needs for outdoor recreational facilities • Recommendation regarding future approach of facilities and development of the BCOL Regional Athletic Park NEEDS ASSESSMENT PROCESS The needs assessment process included a series of stakeholder and user group interviews and meetings, public open houses, community events, and workshops with city council. Through this effort, the consulting team and city were able to identify major trends and themes identified on existing recreational facilities and areas of interest to consider in the development of future recreational facilities. The following listing outlines the public process meetings. Multiple Stakeholder and User Group Interviews, August 6, 2015 Multiple Stakeholder and User Group Interviews, August 7, 2015 Community Event (Blazing through Bertram), September 5, 2015 Public Open House #1, September 17, 2015 BCOL Advisory Council Meeting, October 2, 2015 Stakeholder and User Group Meeting, October 8, 2015 City Council Workshop #1, October 12, 2015 City Council Workshop #2, November 23, 2015 Public Open House #2, December 10, 2015 MAJOR TRENDS AND THEMES FROM THE PUBLIC PROCESS The public engagement sessions were instrumental in developing a thorough understanding of trends and demand pertaining to outdoor recreational athletics for the city and school district programs. In addition, residents and community groups identified themes which have been utilized in existing parks and should be promoted in the future development of parks. The following lists summarize the major themes and trends that emerged from the public input process. Monticello Outdoor Recreational Trends • Ballfield use is holding steady. • Soccer field use is increasing. Page 14 - Needs Assessment Page 4 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 • Lacrosse is a new sport that is increasing in popularity. • Flag football is expected to rise in popularity. • Women's softball has expressed interest, but spatial limitations are currently preventing sport from being organized. Themes characterized by Residents and Community Groups • Variety and adaptability in fields is important • Connections to nature areas and trails — avoid 'industrial look' • Residents would like more amenities at fields, including: • Picnic Shelters • Parking • Play Areas • Restrooms Page 15 - Needs Assessment Page 5 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 OVERVIEW OF CURRENT CAPACITY, DEMAND AND AVAILABILITY The following table (Table #1.1) analyzes the current capacity, demand and availability of hours for the specified city and community education outdoor recreational programs identified through the assessment process. CAPACITY The capacity of hours for each sport was determined through a series of tables identifying the: • Existing city and school district facilities for city outdoor recreational programs o Capacity of school district facilities consider availability of grounds for sharing, but not dedicated use for city recreation or community education recreation programs. Calendar season of field use — Accounts for shared seasons of use where applicable. Amount of hours of available play per calendar season — Based upon the hours of operation, hours of sunlight and additional hours available for existing lit fields. DEMAND The demand of hours encompassed: • All scheduled home games per calendar season for currently run programs. • Practices per calendar season for currently run programs. • Recommended resting /rotation of fields — 20% of the capacity of hours. AVAILABILITY The availability of hours was calculated through subtracting demand from capacity. Resulting from this calculation, it can be concluded whether there is a surplus of hours or a deficiency in hours available for each corresponding sport. CONCLUSION In summary, a deficiency in available hours exists for soccer and lacrosse with a surplus of available hours for all other identified city outdoor recreational programs. Availability of Hours on City Fields and School District Fields for City Recreational Programs Table #1.1 Surplus or Less Demand Capacity (Deficiency) Recommended Resting/ Practices / Available' Sport (Hours) Rotation 20% Games (Hours) Soccer and Lacrosse 2,726 545 2,557 (376) Football 755 151 524 80 Girls Fastpitch 554 111 326 117 Adult Softball 2,128 426 896 806 Baseball (American Legion, VFW & Polecats) 331 66 54 211 Baseball (Youth Program) 1,708 342 864 502 'Availability of hours does not account for athletic training camps, tournaments, rain days or the decommissioning of potential park facilities and thus, may result in a decrease in availability of hours (for additional information of the current needs refer to Appendix B). 2Availability for other sports including flag football and Women's Softball are currently in demand but cannot be provided, nor are the hours accounted for in this assessment, due to the deficiency in available hours of field use. Page 16 - Needs Assessment Page 6 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 OVERVIEW OF PROJECTED FUTURE DEMAND AND AVAILABILITY DEMAND The projected demand for city outdoor recreational programs has been determined through student enrollment and the Monticello population trends based on data provided by the U.S. Census for the years of 2000 -2012. Based on this information, Table #1.2 assumes an average annual growth factor of 5.1% resulting in an increase in demand of 65% by 2025 and 271% by 2035. CONCLUSION Future projections indicate a substantial deficiency in the availability of hours for all identified city recreational programs excluding baseball. Protected Availability of Hours on City Fields and School District Fields Table #1.2 For City Recreational Programs 2025 Available 2030 Available Capacity 2025 Hours 2035 Demand Hours Sport (Hours) Demand 2 (Hours) Surplus/ (Hours) Surplus/ (Deficiency)2 (Deficiency)2 Soccer and Lacrosse 2,726 5,117 (2,391) 8,405 (5,679) Football 755 1,114 (359) 1,829 (1,074) Girls Fastpitch 554 721 (167) 1,184 (630) Adult Softball 2,128 2,181 (53) 3,583 (1,455) Baseball (American Legion, 331 198 133 325 6 VFW & Polecats) Baseball (Youth Program) 1,708 1,990 (282) 3,268 (1,560) 1Availability of hours does not account for athletic training camps, tournaments, rain days or the decommissioning of potential park facilities and thus, may result in a decrease in availability of hours (for additional information of the current needs refer to Appendix B). 2Trending sports that are not currently programmed (flag football and women's softball) will likely increase the demand and decrease availability as these sports increase in popularity. LOCAL VERSUS REGIONAL NEEDS Through the assessment process and evaluation of the current capacity and demand of fields there exists a strong need and desire to provide both local and regional facilities for outdoor recreational programs. In recent years, Monticello has had to decrease renting of fields to other communities (Rogers, Becker and Big Lake) due to the unavailability of hours for field use. Furthermore, neighboring cities in this region currently do not contain park facilities to accommodate regional events that could be provided with the introduction of the BCOL Athletic Park, with the nearest regionally significant facility located in Saint Cloud. This presents an opportunity to develop a facility that will not only meet Monticello's local needs, but the greater regional tournament opportunities and related economic growth for Monticello businesses. Page 17 - Needs Assessment Page 7 of 32 {C City of Monticello ontic cllo 505 Walnut Street, Suite 1 Monticello, MN 55362 DECOMMISSIONING OF RECREATIONAL FACILITIES The 2015 availability of hours is based on the existing field capacity. As of 2015, a school district bond referendum was approved for a wide range of school district facility improvements. Several of these improvements will impact the availability of fields for outdoor recreational programs. The bond referendum improvements will result in a net loss of two multi -use athletic fields and one multi - purpose ballfield. Furthermore, Xcel Fields which is occupied by adult softball, youth baseball and youth football potentially could be decommissioned in future years due to Interstate 94 interchange development. Table #1.3 identifies the potential impacts to the current demand of one or both of these outcomes (for additional information of the current needs refer to Appendix B). Comparison of Available Field Hours of Play and Scheduled Hours of Play Table #1.3 on City Fields and School District Fields Surplus or (Deficiency) School Bond Sport Capacity 2015 School Bond Decommissioning of Referendum and (Hours) Available Referendum' Xcel Fields Decommissioning of (Hours) (Hours) (Hours) Xcel Fields (Hours) Soccer and Lacrosse 2,726 (376) (376) (376) (376) Football 755 80 (388) (206) (674) Girls Fastpitch 554 117 117 117 117 Adult Softball 2,128 806 806 (1,322) (1,322) Baseball (American Legion, 331 211 211 211 211 VFW & Polecats) Baseball (Youth Program) 1,708 502 502 (474) (474) 1 School District Bond Referendum: A proposed football field /track and a football field with bleacher seating will displace four multi -use athletic fields and one multi -use ballfield. This will result in a net loss to two multi -use athletic fields and one multi - purpose ballfield. Z Potential decommissioning of Xcel fields will result in a loss of multi - purpose fields currently used by adult softball, youth baseball and youth football. RECOMMENDATIONS Analysis of the needs assessment indicates deficiencies in the availability of fields currently and for the foreseeable future. Deficiencies of the highest demand, excluding the potential decommissioning of fields, are related to open field sports such as soccer and lacrosse. Future development is recommended to occur in a balanced approach through phased development of the BCOL Athletic Park. The development of this facility will result in a regional park that can serve tournament and athletic camp needs beyond the local boundaries with the potential for economic growth. An added benefit of the future development of the BCOL Athletic Park is decreased programmed athletic use of neighborhood parks. This would be preferable to limit use and maintenance required at smaller sites that could be transitioned to more general park use in the future. Page 18 - Needs Assessment Page 8 of 32 City of Monticello YVlan ic�lla 505 Walnut Street, Suite 1 Monticello, MN 55362 APPENDIX .PPENDIX E - Needs Assessment Page 9 of 32 Likes about existing parks Nature Natural vistas Naturalareas Connect youth to nature Nature Involvement Forcing people to get outside for family "staycations" Natural environment Bertram's natural environment Not urbanized or commercialized Maintain city green space Environmental Stewardship Maintain natural environment #1 Natural atmosphere Use of natural features in parks Landscaping Flowers /trees Monticello city tree program Trees for shade and shelter Trees for shade and shelter Plants Flowers Flowers Greenery Green space, Areas of solitude, quiteness secluded, peaceful, pleasant environment, abundant wildlife, geocaching, artwork, art Water Fishing piers Fishing Fishing on banks of Mississippi at Ellison Park The activities programmed for the use of lakes Non - motorized lakes Chain of Lakes Pristine lakes Beaches New swim beach @ Lake Bertram Access to water River access Water ponds /rivers /streams Water views Bertram no motors Gathering Areas Space for youth & family activities Open, mowed areas Community space Activities near picnic area Open air shelters Picnic shelters Picnic pavilion Picnic areas Places to sit, little hooks Tables Seating Places to play Family environment Safe areas to play in Maintenance Cleanliness of all our parks Clean Clean Neat Cleanliness Clean facilities Safe & well maintained parks Well maintained Well maintained Well maintained Condition of parks Park guys Awesome park staff Staff Good customer service Adequate staff & funding Parks are so well kept Site laws Playgrounds Playgrounds with bathrooms Variety of playground equipment for children of all ages Playground equipment Quality playground equipment Play value Incorportation of water features Playground at Pioneer Park Appendix A - Page 1 of 11 Stakeholder and User Group Feedback APPENDIX E - Needs Assessment Page 10 of 32 Likes about existing parks Trails Trails for multiple users Connecting trails Natural trail systems Trails for walking /biking Trails for multi use Trails Walking trails Nature based trails Paths Connecting Pathways between fields for when it rains- not all muddy Connection points Trails at Monte -sippi Park Fields Well maintained turf at city fields Nice turf Lighted youth fields City fields (softball & baseball) Fields of different sizes Hillcrest Baseball Field- one of the best in the state Lights at NSP softball /baseball complex Bottoms offences secured down so they are not sticking or rolled up Proper drainage of water off fields Sports Outdoor Ice Rink They have 9 softball /baseball fields that fulfill their needs Baseball Tennis- meeting internal needs but this remote location may benefit Running /cross country Adequate parking Safe circulation Distance marks on trails Parks Mix /variety of parks (large /small, active /passive) Size Size variation Different surroundings at each park Many parks in close proximity, always one near you Dedication of parks for kids & families Close proximity to city County and city commitment to parks Appreciate Council /city support Regional park system Amenities Bathrooms Bathrooms or satellites close to the fields Restrooms available at parks Concession stands Concession building at Pioneer Park Beer sales? Markers w/ points of interest Nature kiosk Activity or info center Bertram Lakes History Outdoor education for kids Access Accessible Easy access by the public- kids & adults More gravel, less pavement Parking Good parking appears to be available nearby Adequate parking close to the fields Signage Lighting Bunk house structures for use /rent Overnight tent camping Monte - Sippi & West bridge Appendix A - Page 2 of 11 Stakeholder and User Group Feedback APPENDIX E - Needs Assessment Page 11 of 32 Dislikes about existing parks Parking Parking lot proximity at new swimming beach at Bertram No parking close proximity to the fields Parking at many parks inadequate Not enough parking Long distance from parking to fields Lack of connection to field & excessive distance Trails Connectivity Unfinished trails in BCOL Paths @ lake impacted Lack of connection between parks, places, neighbor Poor connection points Connection (pkg & trails) circulation Traffic No pathway flares Sports Fields Sports facilities Bad turf Lack of open green space for soccer Noise at freeway fields Length of grass on fields Maintenance Weeds Field grooming not good Bases & home plate old Field maintenance is lacking at some fields Unkept grounds & facilities No irrigation system Sometimes garbage full People who can't control their garbage at Bertram Trash Garbage in parks Vandalism Vandalism Lack of ablitiy to control vandalism Vandals More staff to maintain parks Have more city parks staff persons Poohs Goose poop Dog poop Mosquitos & flies Ticks galore! Bottoms offences bad condition- loose /rolled up waiting for an accident We have scoreboards, no one uses them or not allowed to Scoreboards don't work at some fields Other Not enough lighted fields No full size public baseball field Amenities No drinking water Too few outhouses Porta pots- stinky No satellites or bathrooms by the fields No restrooms Long distance to restrooms Bike racks Proper signage No signage No large pavillion for weddings & gatherings Stuff for parent distraction Programming Better concessions Exisiting layouts of parks Mosquitos Bees Restoration Efforts Sustainable design Lack of understanding of ecological history of Bertram Thinking towards future Need to adapt Natural resource management Lack of wild planting More native landscapes, less chemical treatments Noise pollution Vehicles in park- visual & air pollution Cost to complete park system Overuse of certain facitlities "carrying capacity" No play value "Ownership" by "wayward" youth Alcohol & behavior No drinking in parks Beer ordinance Appendix A - Page 3 of t t Stakeholder and User Group Feedback APPENDIX E - Needs Assessment Page 12 of 32 Things you wish you could change General FIELDS Parking Baseball /Softball Adequate Parking Fields for girls fast pitch with scoreboard Parking general access Girls fastpitch softball fields with lights Parking improvements Smaller size fence distances on fields for younger players More clean women's restrooms A couple of new fields should be for this Nicer restrooms Full size baseball field facing the proper direction Staffing Sun screening for pitcher's safety More staff More tree shade at baseball fields Budget Trees /plants in between fields Level of maintenance Covered dugouts, Mesh Canopy for benches Security Lighted fields Local mass transportation- buses Permanent pitching mounds on dedicated softball fields Connection between parks Baseball /softball complex with play area for younger children Connection points Playground by the fields- splash pad Barriers to speeding Additional baseball complex for youth tournaments Comfortable seating for spectators Pinwheel angle Quality and quantity of spectator seating Less than 15 yr. old = small bleachers Better signage for park locations 15 yrs & older = 10 row bleachers Signage All dugouts should be shaded Infrastructure 15 yrs & older = full wall dugouts Covered shelters Perimeter fencing of ball fields Screened in shelters to avoid bugs Hillcrest for small fields Too cold in the winter 200' girl's fastpitch Vision 280 -300' baseball 14 yr old and younger Free beer on Fridays 50 spectators typically attend Access to concessions No desire for scoreboards BCOL stand alone staff Need adult baseball field Hire another parks person Additional 8 -14 youth baseball fields + can use multi - purpose, 80' base paths More park staff, inreased projects Add tournament with beer sales Public information Security /ability to limit access on fields Setting priorities (process) Soccer Planning More soccer fields. Ideal to have dedicated soccer fields. Capital improvement investment Existing fields crowded Don't let the "y" get away with anything Prefer large open (flat as possible) green space Need soccer /lacrosse space Limitations of sharing high school fields Other 1 turf field per association Good turf for a variety of ages Consider multiple sports when phasing in the plan. Creative multi - purpose fields. Balance of sports on athletic fields (softball, baseball, soccer, lacrosse). Have enough tennis courts. More facilities for active sports for all ages- children & adults Disc golf, Frisbee golf, Pickleball Appendix A - Page 4 of 11 Stakeholder and User Group Feedback APPENDIX E - Needs Assessment Page 13 of 32 Thines you wish you could chanee Parks /Programs Adult Playground Playgrounds Play areas Additional play structure Parks along river Special use items Events using river Programs (ex: learn to paddleboard) Programming opportunities Community ed options Event draws for wide range of users Weekly music in parks events Add splash pad Add splash pad free for public Fenced in dog park Dog parks Add new dog park Dog park Horseback riding at Bertram Campgrounds Nature centers (education) Education Trails Trails to BCOL Trail connections More paved trails for walkers More trails More bike trails Bike trail to Bertram from both sides Nature Use of non - polluting facilities Minimize night light pollution (buffer) Tree Diversity Buffer zone between natural areas and man -made areas Ensure compatability with the natural theme of the park when designing athletic comp. Buffer zone Natural landscapes as a buffer between active use areas & naturalareas Preservation and expansion of Savannah forest Buffer between athletics & natural park Labeled plantings Natural resource management Appendix A - Page 5 of 11 Stakeholder and User Group Feedback APPENDIX E - Needs Assessment Page 14 of 32 Page 3 Stakeholder Interview Meeting Bertram Chain of Lakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: _ BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) Monticello Community Education Staff (August 6 at 10:00 am) _ BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9:00 am) City (August 7 at 11:00 am) Monticello School District Staff (August 7 at 1:00 pm) Appendix A - Page 6 of 11 �S yIo• CC�,,� W4 y 1+1 Vti'A.W APPENDIX E - Needs Assessment Page 15 of 32 K :102596- 1101Admin\Meeting102596 -110 COM 2015 -08 -05 Stakeholder interview guide dock Name: Organization Phone # Email 1✓rtr oi ZEML�k 7/- U d C-� a a : vkr�r�i 1V✓y t hl Cp„rl 71- -? (off -3rV G 7113 vrl arycl+t • s4h uwtAhK 00 614'. vYwwfi e+ ��C' ,S ♦ a t n��.. <� —`7 cvtl�—,�s'` �!` �YC..d1� .�.w rC � r I � � • � 7 <�' -�j�i S're'r k40 a � l.; C�I.� .� Ir-t� ,, �.--- ��s 763 �aa 93 )(1 bCS )16 6 v), >rYlctirl.c0 Yom' Uard i co ctt � 4166'.,h 76 25 12oj 7 &111A _ T-Lt r'i° dioleii .5.4- /YIDq Y (ir'slrl p' IJA� 7 0 9'7,Y 74.3 . - -a9 6. - nrrcct�.� -� cn'` G= tbf�.� NCl(S Irk1 �'rlv Njt1 _ oZ -`l Y3 kmma/ a) u f r corn E' �J�S�� C ;� C 7 rs a13/ i.J a;s�`w€ ol5dh £.� 'L <c•+`} Appendix A - Page 6 of 11 �S yIo• CC�,,� W4 y 1+1 Vti'A.W APPENDIX E - Needs Assessment Page 15 of 32 K :102596- 1101Admin\Meeting102596 -110 COM 2015 -08 -05 Stakeholder interview guide dock Page 3 Stakeholder Interview Meeting Bertram Chain of Lakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: _ BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) Monticello Community Education Staff (August 6 at 10:00 am) BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9 :00 am) City (August 7 at 11 :00 am) Monticello School District Staff (August 7 at 1:00 pm) Appendix A - Page 7 of 11 =5, rt C/ APPENDIX E - Needs Assessment Page 16 of 32 K: 102596- 1101Adrnin \Meeting102596 -110 COM 2015 -08 -05 Stakeholder interview guide.docx Name: Organization Phone # Email M 1 1� •e 11� M,-+trlo ;r1S r d �' • c, 4 C�Ma avw 54ccCr i1..S r "1 tom, '1- n,%kFT C&hi t Appendix A - Page 7 of 11 =5, rt C/ APPENDIX E - Needs Assessment Page 16 of 32 K: 102596- 1101Adrnin \Meeting102596 -110 COM 2015 -08 -05 Stakeholder interview guide.docx Page 3 Stakeholder Interview Meeting Bertram Chain of Lakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: Y BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) Monticello Community Education Staff (August 6 at 10:00 am) BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9:00 am) City (August 7 at 11:00 am) Monticello School District Staff (August 7 at 1:00 pm) Appendix A - Page 8 of 11 APPENDIX E - Needs Assessment Page 17 of 32 U02596 -1 MAdminuvleeting`,02596410 COM 2015 -08 -05 Stakeholder interview gaide.docx Name: Organization Phone # Email tj -° 4-,5 nr j Q i f s "L , cv ; c ,fir, w<,lk- � �F�y 7✓ri�� -S I �,•��r�� ,u:�..,�.vw..,�w•c� e E J46 �l_ �Dg- cJ sa Sv1�•�: F� r:,.. �' I r 'a -► eJc.{iw�, YZ` QjI,J�S�: +'�'CkcCt�� 7�3? �t�l( �L�C: GirY�,1�Z1'i�r;rl.Fdzx:,:S,CC�m Appendix A - Page 8 of 11 APPENDIX E - Needs Assessment Page 17 of 32 U02596 -1 MAdminuvleeting`,02596410 COM 2015 -08 -05 Stakeholder interview gaide.docx Page 3 Stakeholder Interview Meeting Bertram Chain of Lakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: _ BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) �C Monticello Community Education Staff (August 6 at 10:00 am) BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9:00 am) ® City (August 7 at 11:00 am) Monticello School District Staff (August 7 at 1:00 pm) Appendix A - Page 9 of 11 Md/U` APPENDIX E - Needs Assessment Page 18 of 32 K :%02596- 1101Adm6Weeting102596 -1 10 CQM 2015 -08 -05 Stakeholder interview guide.docx Page 3 Stakeholder Interview Meeting Bertram Chain of bakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: _ BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) Monticello Community Education Staff (August 6 at 10:00 am) BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9:00 am) City (August 7 at 11:00 am) Monticello School District Staff (August 7 at 1:00 pm) Appendix A - Page 10 of 11 M.nrC43 116110), APPENDIX E - Needs Assessment Page 19 of 32 K:\02596-1 IMchninWeeling102596 -1 10 COM 2015 -08 -05 Stakeholder interview guide.docx Page 3 Stakeholder Interview Meeting Bertram Chain of Lakes Athletic Complex Stakeholder Meeting Attendance Sheet Group: BCOL Athletic Field Subcommittee Group 1 (August 6 at 9:00) Monticello Community Education Staff (August 6 at 10:00 am) BCOL Athletic Field Subcommittee Group 2 (August 6 at 2:00) BCOL Advisory Council & Monticello Parks Commission (August 7 at 9:00 am) City (August 7 at 11:00 am) Monticello School District Staff (August 7 at 1:00 pm) ,:K- 4wo"A'i 1., F-&/- fG/tJ'Y64 5-,AV9-' (. Pi , 30 - 74t, eealw.) Appendix A - Page 11 of 11 &W. US APPENDIX E - Needs Assessment K:\ 02596- 110\Adn)h1\Mee1ing\02596 -110 COM 201:5 -08 -05 Stakeholder interview guidA6Qe 20 of 32 City of Monticello l anticella 505 Walnut Street, Suite 1 Monticello, MN 55362 APPENDIX B .PPENDIX E - Needs Assessment Page 21 of 32 Recreation Facilities Needs Assessment - City of Monticello, MN WSB Project #02596 -110 12/10/2015 By: SDF Inventory of Current School District Athletic Facilities Park Location Qty Field Size Field Type Lights Monticello High School 185 -233' Multi Purpose Ballfield Hillcrest MTCO1 - East Field #1 1 200'x 180' Soccer Freeway Fields MTCO2 - East Field #2 1 200'x 180' Soccer MTC04 MTC09 1 250'x 180' Soccer Sunset Ponds or Groveland Park MTC15 1 300'x 160' Football / Soccer Xcel Fields 4 7 200' -265' Multi Purpose Ballfield* 4 1 200' Multi Purpose Ballfield 1 350' -420' Baseball X 1 360'x 160' Football Monticello Middle School 1 360'x 160' Football* X MTC06 1 360'x 150' Football / Soccer 1 360'x 130' Football 1 310'x 330' Baseball* X Little Mountain Elementary School MTC07 1 360'x 160' Football / Soccer 1 365'x 225' Youth Football* 2 250' -425' Multi Purpose Ballfield* Eastview Elementary School MTC03 - Eastview West 1 150'x 120' Soccer MTC05 - Eastview South 1 300'x 160' Soccer Pinewood Elementary School MTC08 - Pinewood I 1 1360'x 160' Soccer * Shared facilities Inventory of Current City Park Athletic Facilities Park Location Qty Field Size Field Type Lights Fourth Street 1 185 -233' Multi Purpose Ballfield Hillcrest 1 180' Youth Baseball Freeway Fields 2 265' Multi Purpose Ballfield MTC04 1 265'x 150' Soccer Sunset Ponds or Groveland Park 1 360' x 225' or 250'x 200' Soccer Xcel Fields 4 280' IMulti Purpose Ballfield* X 4 1275'x 130' IYouth Football* X * Shared facilities Appendix B - Page 1 of 11 APPENDIX E - Needs Assessment Page 22 of 32 Determination of City Capacity - Seasons Seasons of Field use Sport March April May June July August September October November Boys and Girls' xxxxxxxx xxxxxxxx xx xxxxxxxx xxxxxxxx Soccer Football xxxxxx xxxxxxxx Girls' Fastpitch Softball xxxxxx xxxxxxxx xxxx Adult Softball xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx Boys' and Girls Lacrosse xx xxxxxxxx xxxxxxx Baseball (Youth) xxxxxxxx xxxxxxxx xxxxxxxx xx xxxxxxxx xx Baseball (American Legion xxxxxxxx xxxxxxxx & VFW) Baseball (Monticello xx xxxxxxxx xxxxxxxx xxxxxxxx Polecats) *Items identified in red indicate shared facilities and time frame of shared use of fields. Appendix B - Page 2 of 11 APPENDIX E - Needs Assessment Page 23 of 32 DETERMINATION OF SCHOOL DISTRICT CAPACITY (HOURS) FOR DAY LIGHT USE (Monday- Friday 6 PM - Sunset, Saturday 8:00 - 5:00 PM) Seasonal Hours of Field Availability / Field / Week - During Day Light • Month Weekday Hours Saturday Hours Total Hours/Wk Saturday Hours (4 days per week) (5 days per week) March March (Average sunset 7:20 pm) 6 9 15 April 16 April (Average sunset 8:00 pm) 8 9 17 May 10 9 19 (Average sunset 8:35 pm) (Average sunset 8:35 pm) 13.5 June 12 9 21 (Average sunset 8:59 pm) (Average sunset 8:59 pm) 15.0 July 24.0 July (Average sunset 8:52 pm) 12 9 21 August 24.0 August (Average sunset 8:14 pm) 10 9 19 September 19.0 September (Average sunset 7:22 pm) 6 9 15 October 16.0 October (Average sunset 6:27 pm) 2 9 11 November 11.5 November (Average sunset 4:47 pm) 0 8.5 8.5 *Assumes 1 week night devoted to school use programs DETERMINATION OF CITY CAPACITY (HOURS) FOR DAY LIGHT USE (Monday- Friday 6:00 PM - Sunset, Saturday 8:00 AM - 5:00 PM) Seasonal Hours of Field Availability / Field / Week - During Day Light Weekday Hours Month Saturday Hours Total Hours /Wk (5 days per week) March (Average sunset 7:20 pm) 7 9 16 April (Average sunset 8:00 pm) 10.0 9 19.0 May (Average sunset 8:35 pm) 13.5 9 22.5 June (Average sunset 8:59 pm) 15.0 9 24.0 July (Average sunset 8:52 pm) 15.0 9 24.0 August (Average sunset 8:14 pm) 10.0 9 19.0 September (Average sunset 7:22 pm) 7.0 9 16.0 October (Average sunset 6:27 pm) 2.5 9 11.5 November (Average sunset 4:47 pm) 0.0 8.5 8.5 Appendix B - Page 3 of 11 APPENDIX E - Needs Assessment Page 24 of 32 DETERMINATION OF SCHOOL DISTRICT CAPACITY (HOURS) WITH LIGHTED FIELDS - EXTRA HOURS FROM LIGHTED FIELDS (Monday- Friday Sunset - 10:00 PM, Saturday Sunset - 10:00 PM) Seasonal Hours of Field Availability / Field / Week - During Day Light Month Weekday Hours Weekday Hours Total Hours/Wk Month Saturday ours y Total Hours/Wk 4 days er week*) 12.5 2.5 March April (Average sunset 7:20 pm) 10 2.5 12.5 April May (Average sunset 8:00 pm) 8 2 10 May June 5 1 (Average sunset 8:35 pm) 6 l .5 7.5 June July (Average sunset 8:59 pm) 4 1 5 July August 10 2 (Average sunset 8:52 pm) 4 1 5 August September (Average sunset 8:14 pm) 6 2 8 September October (Average sunset 7:22 pm) 10 2.5 12.5 October November (Average sunset 6:27 pm) 14.0 3.5 17.5 November (Average sunset 4:47 pm) 16 5 21 *Assumes 1 week night devoted to school use programs DETERMINATION OF CITY CAPACITY (HOURS) WITH LIGHTED FIELDS - EXTRA HOURS FROM LIGHTED FIELDS (Monday- Friday Sunset -10:00 PM, Saturday Sunset -10:00 PM) Seasonal Hours of Field Availability / Field / Week - During Day Light Month Weekday Hours Saturday Hours Total Hours/Wk (5 days per week) March (Average sunset 7:20 pm) 12.5 2.5 15 April (Average sunset 8:00 pm) 10 2 12 May (Average sunset 8:35 pm) 7.5 1.5 9 June 5 1 6 (Average sunset 8:59 pm) July (Average sunset 8:52 pm) 5 1 6 August 10 2 12 (Average sunset 8:14 pm) September (Average sunset 7:22 pm) 12.5 2.5 15 October (Average sunset 6:27 pm) 17.5 3.5 21.0 November (Average sunset 4:47 pm) 20 5 25 Appendix B - Page 4 of 11 APPENDIX E - Needs Assessment Page 25 of 32 TOTAL HOURS OF PLAY AVAILABLE ON EXISTING SCHOOL DISTRICT FIELDS DURING DAY LIGHT Sport Field Type # Fields # Weeks # Weeks Total Hours Field size 360'x 160'(1), 360' 4 wks. - May. 19 = 76 21= 84 Soccer - Spring • 150'(1), 300'x 160'(2),250' 9 4 wks. -June 21 = 42 1818 x 180'(1), 265'x 150'(1), 200' 2 wks. - July 202 hrs • 180'(2),150'x 120'(1) Each Field 15 =60 Soccer - Fall Field size 265'x 150', 2 4 wks. - Sept. 11= 44 208 250'x 200' 4 wks. - Oct. 104 hrs Each Field Field size 365'x 225'(1) 19 =57 (2nd and 3rd Grade) 3 wks. - Aug. 15 = 60 Football Field size 360'x 160'(2), 300' 4 468 x 160'(1) 4 wks. - Sept. 117 hrs (4th -6th grade) Each Field 19 =57 Girls Fastpitch Field size 200 -265' 3 wks. - May 21 = 63 (CMFL) (High School Field) 8 3 wks. - June 120 hrs 960 Each Field 21 =84 Girls Fastpitch Field size 200 -265' 1 4 wks. - June 21 = 42 126 (CRFA) (High School Field) 2 wks. - July 126 hrs Each Field 21 = 84 Baseball Field size 350' -420' 1 4 wks. - June 21 = 84 168 (American Legion and VFW) (High School Field) 4 wks. - July 168 hrs Each Field 19 =38 2 wks. - May 21= 42 Baseball Field size 350' -420' 1 4 wks. - June 21 = 84 240 (Polecats) (High School Field) 4 wks. - July 19 = 76 4 wks. - Aug. 240 hrs Each Field Field size 350' -420' 10 = 40 (High School Field), 4 wks. -May 12 = 48 Baseball - Spring Field size 310 -330' 3 4 wks. - June 12 = 48 408 (Youth) (Middle School) 4 wks. - July 136 hrs Field Size 200' Each Field (High School Field) Field size 350' -420' 1 Wks. -Aug. to= 10 6 = 24 Baseball - Fall (High School Field), 2 4 wks. - Sept. 2 = 2 72 (Youth) Field Size 200' 1 wks. - Oct. 36 hrs (High School Field) Each Field *items identified in red indicate shared facilities and time frame of shared use of fields. Appendix B - Page 5 of 11 APPENDIX E - Needs Assessment Page 26 of 32 TOTAL HOURS OF PLAY AVAILABLE ON EXISTING CITY FIELDS DURING DAY LIGHT Sport Field Type # Fields # Weeks Hours /Week Total Hours 22.5= 90 4 wks. - May. 24-90 Soccer and Lacrosse - Spring Field size 225' ' X 150', 2 4 wks. - June 24 = 48 480 360'x 2 wks. - July 240 hrs Each Field 16 =64 Soccer -Fall Field size 265'X 150', 2 4 wks. - Sept. 11.5 = 46 220 360'x 225' 4 wks. -Oct. 110 hrs Each Field 19 =57 Football *Field size 275'X 130' 4 3 wks. - Aug. 16 = 64 484 (4th -6th grade) 4 wks. - Sept. 121 hrs Each Field 4 wks. - Apr. 19 = 76 4 wks. -May 22.5= 90 24 = 96 4 wks. - June 24 = 96 Adult Softball Field size 280' 4 4 wks. -July 19 = 76 2176 4 wks. - Aug. 16 = 64 4 wks. - Sept. 11.5 = 46 4 wks. - Oct. 544 hrs Each Field 13.5 = 54 Baseball - Spring Field size 180'(1), 4 wks. - May 15 = 60 8 4 wks. - June 15 = 60 1392 (Youth) 185'- 233'(1), 265'(2), 280'(4) 4 wks. - July 174 hrs Each Field * Substandard fields overlayed on Xcel Ballfields. Field size conflicts with ballfield fencing. *Items identified in red indicate shared facilities and time frame of shared use of fields. Appendix B - Page 6 of 11 APPENDIX E - Needs Assessment Page 27 of 32 EXTRA HOURS OF PLAY AVAILABLE ON EXISTING SCHOOL DISTRICT FIELDS - ARTIFICIAL LIGHT Sport Field Type # Fields # Weeks Hours /Week Total Hours Baseball Field size 350' -420' 5 = 20 (American Legion & VFW) (High School Field) 1 4 wks. - June 5 = 20 40 4 wks. - July 40 hrs Each Field Baseball Field size 350' -420' 4 wks. - Apr. 7.5 = 15 (Polecats) (High School Field) 2 wks. - May 5 = 20 4 wks. - June 5 = 20 1 4 wks. - July 8 = 32 87 4 wks. - Aug. 87 hrs 4 wks. - Sept. Each Field Baseball - Spring Field size 350' -420' 4 wks. - Oct. 6-24 (Youth) (High School Field) 4 wks. - May 4— i6 Baseball - Spring Field size 280' 1 4 wks. - June 4- 16 56 (Youth) 4 wks. - July 56 hrs 4 4 wks. - June Each Field 280 Baseball - Fall Field size 350' -420' 4 wks. - July 6 = 6 (Youth) (High School Field) 1 wks. - Aug. 10 = 40 1 4 wks. - Sept. 14 =14 60 1 wks. - Oct. 60 hrs Each Field *Items identified in red indicate shared facilities and time frame of shared use of fields. EXTRA HOURS OF PLAY AVAILABLE ON EXISTING CITY FIELDS - ARTIFICIAL LIGHT Sport Field Type # Fields # Weeks Hours /Week Total Hours /Week Football *Field size 275' X 130' 12 = 36 (4th -6th grade) 4 3 wks. - Aug. 15 = 60 384 4 wks. - Sept. 96 hrs Each Field Adult Softball Field size 280' 4 wks. - Apr. 12 = 48 4 wks. - May = 9 36 6 = 24 4 wks. - June 6 = 24 4 4 wks. -July 12 = 48 1296 4 wks. - Aug. 15 = 60 4 wks. - Sept. 21 = 84 4 wks. - Oct. 324 hrs Each Field Baseball - Spring Field size 280' 7.5 = 30 (Youth) 4 wks. - May 5= 20 4 4 wks. - June 5 = 20 280 4 wks. - July 70 hrs Each Field * Substandard fields overlayed on Xcel Ballfields. Field size conflicts with ballfield fencing. *Youth baseball games are not held on Monday or Saturday *Items identified in red indicate shared facilities and time frame of shared use of fields. Appendix B - Page 7 of 11 APPENDIX E - Needs Assessment Page 28 of 32 TOTAL HOURS OF PLAY AVAILABLE ON EXISTING SCHOOL DISTRICT FIELDS Sport Total Hours on School District Fields Total Hours on City Fields Adjusted Soccer & Lacrosse - Spring 2026 480 Adjusted Day Light Soccer - Fall tificial 220 220 Football 468 Artificial ficial 755 Total Hours of 554 Day Light Hours of Hours of Adult Softball Lighted Hours 2128 Sport Baseball (American Legion, VFW & Polecats) 331 Lighted Hours 331 Play /Season 400 Play /Season Play /Season for Baseball - Fall (Youth) of Play /Season 124 of Play /Season Available Shared Facilities for Shared Facilities Soccer /Lacrosse 2026 2026 Football 468 468 Girls Fastpitch 1086 554 384 127 554 Baseball 244 244 87 87 331 (American Legion,VFW and Polecats) 1 1392 1044 1 280 1 140 1 1184 Baseball - Spring (Youth) 408 360 56 40 400 Baseball - Fall (Youth) 72 67 60 57 124 TOTAL HOURS OF PLAY AVAILABLE ON EXISTING CITY FIELDS Sport Total Hours on School District Fields Total Hours on City Fields Adjusted Soccer & Lacrosse - Spring 2026 480 Adjusted Day Light Soccer - Fall Artificial 220 220 Football 468 Artificial 755 Total Hours of 554 Day Light Hours of Hours of Adult Softball Lighted Hours 2128 Sport Baseball (American Legion, VFW & Polecats) 331 Lighted Hours 331 Play /Season 400 Play /Season Play /Season for Baseball - Fall (Youth) of Play /Season 124 of Play /Season Available Shared Facilities for Shared Facilities Soccer and Lacrosse - Spring 480 480 Soccer - Fall 220 220 Football 484 160 384 127 287 Adult Softball 1 2176 1264 1 1296 1 864 1 2128 Baseball - Spring (Youth) 1 1392 1044 1 280 1 140 1 1184 TOTAL HOURS OF PLAY AVAILABLE ON EXISTING SCHOOL AND CITY FIELDS Sport Total Hours on School District Fields Total Hours on City Fields Total Hours of play / Season Available Soccer & Lacrosse - Spring 2026 480 2506 Soccer - Fall 220 220 Football 468 287 755 Girls Fastpitch 554 554 Adult Softball 2128 2128 Baseball (American Legion, VFW & Polecats) 331 331 Baseball - Spring (Youth) 400 1184 1584 Baseball - Fall (Youth) 124 124 Appendix B - Page 8 of 11 APPENDIX E - Needs Assessment Page 29 of 32 Current Demand for City Athletic Programs Sport Hrs /game or practice # of Teams Home Games /Season Practices/ Season Total Hours /Season Soccer (K -5th Grade) 1 56 336 672 1008 Soccer (U9 -U10) 1 8 70 192 262 Soccer (U11 -U12) 1.5 5 35 120 233 Soccer (U13 -U19) 2 13 75 312 774 Football 2 10 80 182 524 Girls Fastpitch (CMFL) 2 8 41 96 274 Girls Fastpitch (CRFA) 2 1 14 12 52 Adult Softball 2 8 448 0 896 Lacrosse 2 7 28 112 280 Baseball (American Legion & VFW) 2 2 8 0 16 Baseball (Monticello Polecats) 2 1 19 0 38 Baseball - Spring (Youth) 2 27 149 247 792 Baseball - Fall (Youth) 2 4 12 24 72 * Soccer - Assumes all in -house teams *Does not include school athletic program use Appendix B - Page 9 of 11 APPENDIX E - Needs Assessment Page 30 of 32 Comparison of Available Field Hours of Play and Scheduled Hours of Play on City Fields and School District Fields Sport Availability Less Demand Surplus or (Deficiency) Bond Referendum Recommended Practices / Bond and Resting / Current #VALUE! Games Referendum Decommissioning o Rotation 20 /o of Xcel Fields Soccer and Lacrosse 2,726 545 2,557 (376) (376) (376) (376) Football 755 151 524 80 (388) (206) (674) Girls Fastpitch 554 111 326 117 117 117 117 Adult Softball 2,128 426 896 806 806 (1,322) (1,322) Baseball (American Legion, 331 66 54 211 211 211 211 VFW & Polecats) Baseball 1,708 342 864 502 502 (474) (474) (Youth Program) * Hours do not include additional scheduled hours for tournaments and athletic camps for city and school district athletic facilities. * Existing school and city athletic facilities contain undersized fields, which may be unsuitable for selected age groups as well as propose safety concerns with the playability of these fields. *Decommissioning of Xcel Fields would result in a loss of multi - purpose fields currently used by adult softball, youth baseball and youth football. *Bond referendum would result in a loss of three soccer / football fields and a multi - purpose ballfield. *Available hours have been adjusted to account for shared use between sports. *Hours are not available for youth baseball on school district fields on Monday's and games are not played on Saturday's. * Hours do not include school district athletic programs. Appendix B - Page 10 of 11 APPENDIX E - Needs Assessment Page 31 of 32 Proiected Athletic Hours of Demand for City Fields and School District Fields Current Current 2025 2025 Surplus/ 2030 Surplus/ Sport 2035 Demand Availability Demand Demand (Deficiency) (Deficiency) Soccer and Lacrosse 2,726 3,102 5,117 (2,391) 8,405 (5,679) Football 755 675 1,114 (359) 1,829 (1,074) Girls Fastpitch 554 437 721 (167) 1,184 (630) Adult Softball 2,128 1,322 2,181 (53) 3,583 (1,455) Baseball (American Legion, 331 120 198 133 325 6 VFW & Polecats) Baseball 1,708 1,206 1,990 (282) 3.268 (1,560) (Youth Program) * Existing school and city athletic facilities contain undersized fields, which may be unsuitable for selected age groups as well as propose safety concerns with the playability of these fields. *Decommissioning of Xcel Fields would result in a loss of multi - purpose fields currently used by adult softball, youth baseball and youth football. *Available hours have been adjusted to account for shared use between sports. *Hours are not available for youth baseball on school district fields on Monday's and games are not played on Saturday's. * Hours do not include school district athletic programs. Appendix B - Page 11 of 11 APPENDIX E - Needs Assessment Page 32 of 32 Chapter 3 - Parks System Objectives Park System Objectives Parks and Pathways Role in Community Development. The 2008 Comprehensive Plan laid out a generalized Parks element which introduced the need for park development and more specific planning. Among the several recommendations made in the Comprehensive Plan, one of the key elements was a notation made with regard to the Bertram Chain of Lakes park development. In that section, the Plan observes that the amenities programmed into the park will play a major role in attracting new development to Monticello. This sentiment was reflected in the survey results as well, with a large majority of respondents citing park development as an integral component of quality of life in the community. In the past, this policy was implemented through the City's efforts to provide parks in close proximity to all residential areas, as shown on the park coverage map in the previous chapter. The City's policies for park system proximity will transition under this plan from what was a heavy emphasis on neighborhood park and tot lot access to more reliance on fewer, but larger park facilities, with the focus of the system on the Bertram Chain of Lakes facility and a more extensive pathway system. The overall objective is not lost, however, only the plan for realizing the objective is changing. In the following material, a set of common objectives for parks and pathway development is laid out that is designed to integrate past park development with future park planning, acquisition, and growth. The fundamental goal from the Comprehensive Plan is reinforced with the policies in this document — providing amenities that promote the growth of high quality, move -up housing and high value jobs. Changing Park Proximity. The change from several smaller parks to fewer larger facilities reflects a number of factors, not the least of which is the extensive investment necessary to acquire and develop the Bertram Chain of Lakes. However, other prominent factors support this policy, including the following: • Park Variety. In larger facilities, the City is able to provide a broader range of amenities and elements, helping each park to appeal to a wider range of age groups and users. • Maintenance and Efficiencies. By focusing system growth on fewer, but larger, distinct facilities, the City's maintenance costs can be reduced by minimizing travel time and other similar efficiencies. • Acquisition Timing. Park acquisition can be phased in over time when future park locations are sited to accommodate dedication by several development interests, rather than relying on each development to provide its own separate park location. • Pathway Development. Fewer, larger parks creates a greater reliance on effective pathway connections, a design preference strongly supported by respondents to the parks survey. Monticello Parks and Pathways System Plan Page 3 -1 Chapter 3 - Parks System Objectives As such, the City's park and pathway acquisition efforts will focus on supporting the development of a pathway system that provides access to primary pathway corridors less than one -half mile to most residences. Access to the primary system will be via a sub - system of sidewalks, some minor pathway development, and including some on- street pathway marking where low- volume roadways can safely support this design. As an implementation technique, the City may negotiate waivers from the sidewalk requirements (when appropriate) in exchange for pathway corridor dedications or other related improvements consistent with the parks system plans. As a final comment, although the Plan reorients the City toward more widely spaced, larger parks, proximity will still be a factor to consider as land develops. The provision of some smaller park locations may be considered appropriate where higher densities, limited access to pathway corridors, barriers to access, or other factors intervene. Thus, some small park development may still be seen as conditions warrant — the City will need to evaluate each growth area individually to ensure that park and pathway access continues to support high quality development. Seven Policies for Park Development. Reflecting these ideas, seven policies are identified as a part of this Plan that guide the City's park and recreation planning and development. These policies are intended to serve as guiding concepts for the more specific decisions the City makes as it determines park dedication requirements for development, allocates resources for park development, and evaluates its ongoing provision of park facilities and programming for the foreseeable future. It is important to remember that policies are not strategies or plans. Strategies and Plans must be tested against these policies to evaluate their effectiveness and consistency with the goals laid out in the Comprehensive Plan. As such, the comments in this section can sometimes feel overly general standing by themselves. Of course, they do not stand alone — these statements are merely the underpinnings for the more specific development choices made by City officials as the Parks and Pathways system is developed. It is also true that there are likely to be different strategies the City may follow to realize these policies. Each decision will depend on available resources, the options presenting themselves at the time, and the nature of the community. Therefore, while specific plans and strategies may change over time — and almost certainly will — the policies stated below are more likely to remain constant. If the City finds itself disagreeing with the policies, it is past time for a update to the Plan. Accompanying each general policy below are additional explanatory statements that add depth and dimension to the policies. Monticello Parks and Pathways System Plan Page 3 -2 Chapter 3 - Parks System Objectives Monticello Parks and Pathways Plan Vision and Policy • Providing continuity and linkages between public parks, open spaces, residences, and businesses. • The City is expecting that the entirety of the community be interconnected through the park system and pathway plan. • The park and pathway system must continually be examined to ensure continuity as the community grows. • The pathways in the community serve as both transportation system and recreation system. • Pathways must connect to desired destinations. • Pathways must provide alternative routing options. • Pathways must provide safe design alternatives for pedestrians and bicyclists. • Parks must be accessible by all types of transportation. • Improving and increasing views to, access to, and utilization of the Mississippi River. • The City will seek more and easier connections to areas where views of the river are available to the public. • Direct access to river use will be sought wherever public spaces permit, including those in use now, as well as those (such as existing, undeveloped right of way) that have been overlooked. o Extended frontage along the river will be protected wherever it may be available, while respecting the rights of private landowners. • Providing for facilities that will serve the community in both short and long terms. • The City expects to prioritize recreational needs of the community in concert with all providers of recreation users, facilities, and programs, including other recreation providers, such as the school district and private facilities. • Coordination among recreation providers will be critical to maximize efficiency and level of service. • Allowing reasonable flexibility on final pathway routes, park locations, and plan implementation strategies. • Options change over time, and plan implementation will require regular monitoring as new options present themselves. • This plan is specific in terms of policies, but conceptual in terms of design — design should change to reflect new alternatives that achieve the same objective. • Consideration of alternatives should begin with the specific policy and the most important components. Monticello Parks and Pathways System Plan Page 3 -3 Chapter 3 - Parks System Objectives • Providing a range of choices for system users. • The Plan is intended to serve all potential system users. • Advancement of healthier lifestyles implies the need to appeal to underserved users through convenience, innovation, or other methods that will increase use of the parks and pathways in Monticello. • The City will strive to provide superior recreational opportunities for all residents. • Utilizing the system to assist in preserving the natural and historic nature of the community. • In creating the system, priority will be on including areas that are found to be of significance to the community. • Preferences cite interest in natural open space experiences and improved pathway continuity, choice, and alternatives. • Expand the scope of the park and pathway system to include a wider variety of recreation experience. • Prioritizing the acquisition and development of Bertram Lakes Regional Park. • The unique opportunities provided by the Bertram Lakes facility will dominate Monticello's park and pathway planning for the foreseeable future. • Focus on Bertram Lakes for many of the community park facilities that might have otherwise been originally planned throughout the community. • Identify and supplement community park facilities with opportunities for neighborhood park experiences. • Ensure extensive pathway connections to both Bertram Lakes and the community parks to mitigate for the lack of true neighborhood park proximity. • Adapt community park facilities over time to ensure a variety of park and recreation experiences for the users of the facilities as they evolve over time due to access, growth, and demographic change. Monticello Parks and Pathways System Plan Page 3 -4 CITY OF Montkeflo COUNCIL CONNECTION OCTOBER, 2016 9]►V ` +I Transactions October 2016, the DMV processed 5,310 transactions 422 more than October 2015. DMV year -to date revenue is $478,856.40 an increase of $20,803.12 or 4.5% more than the same period last year. Please see the following graphs for more detail. $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 DMV Year -to -Date Revenue Comparison October October October October October October 2011 2012 2013 2014 2015 2016 DMV Year -to -Date Transaction Comparison 70,000 62,137 60,000 58,259 50,500 53,397 ' 50,000 40,000 30,000 20,000 10,000 October October October October October October 2011 2012 2013 2014 2015 2016 Monticello COUNCIL CONNECTION NOVEMBER 28, 2016 HI -WAY LIQUORS Sales through October 31, 2016 Attached are schedules and charts for total sales in each major sales category through the end of October 2016. Hi -Way Liquors Sales Report 10/31/2016 Total Sales Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 CYM -LYM Y -T -D Jan $ 249,670.43 $ 316,280.10 $ 300,631.85 $ 296,838.64 $ 302,114.52 $ 328,004.13 $ 355,029.76 $ 380,425.45 $ 364,675.32 -4.1% -4.1% Feb 255,440.36 284,988.38 285,584.50 315,239.00 307,385.41 337,923.99 333,487.18 347,777.77 362,746.98 4.3% -0.1% Mar 295,257.14 318,050.39 324,062.21 335,032.60 388,195.21 408,071.17 377,391.62 388,003.16 401,256.91 3.4% 1.1% Apr 281,365.81 346,738.34 369,112.88 389,543.24 347,321.09 388,395.50 389,250.82 421,280.89 428,729.44 1.8% 1.3% May 377,177.10 384,337.08 399,489.67 409,309.12 433,829.01 436,195.21 498,095.67 523,401.05 482,917.95 -7.7% -1.0% Jun 350,727.93 381,782.23 377,458.15 409,726.07 461,423.68 440,255.04 426,392.73 474,203.81 470,585.33 -0.8% -1.0% Jul 409,870.50 430,838.23 466,122.69 466,738.15 447,452.18 485,459.76 479,174.06 542,973.27 527,519.46 -2.8% -1.3% Aug 409,575.96 383,523.07 386,245.30 408,734.83 445,158.94 503,181.84 484,955.71 470,505.22 462,669.36 -1.7% -1.3% Sep 317,846.07 346,900.80 346,557.62 373,719.64 390,399.33 379,381.19 397,495.82 439,444.29 448,218.93 2.0% -1.0% Oct 351,268.98 360,742.04 375,367.40 365,702.14 372,676.23 396,328.87 409,967.74 460,096.82 454,442.30 -1.2% -1.0% Nov 332,605.88 341,875.49 360,661.96 376,855.40 421,960.12 424,038.37 465,299.53 474,241.74 - Dec 436,379.03 454,982.63 485,617.01 505,482.70 527,865.36 518,379.58 549,200.76 569,707.38 Total $4,067,185.19 $4,351,038.78 $4,476,911.24 $4,652,921.53 $4,845,781.08 $5,045,614.65 $5,165,741.40 $5,492,060.85 $ 4,403,761.98 Change $ 283,853.59 $ 125,872.46 $ 176,010.29 $ 192,859.55 $ 199,833.57 $ 120,126.75 $ 326,319.45 $ (1,088,298.87) Change % 7.0% 2.9% 3.9% 4.1% 4.1% 2.4% 6.3% -19.8% $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Jan Feb Mar Monthly Hi -Way Sales Apr May Jun Jul ON 0 Aug Sep �1 Oct Nov Dec ■ 2008 ■ 2009 E2010 ■ 2011 ■ 2012 ■ 2013 2014 2015 ■ 2016 Hi -Way Liquors Sales Report 10/31/2016 Beer Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 CYM -LYM Y -T -D Jan $ 122,218.36 $ 157,849.78 $ 146,246.32 $ 143,906.08 $ 149,406.45 $ 160,903.32 $ 173,814.13 $ 191,370.26 $ 176,483.68 -7.8% -7.8% Feb 121,734.33 137,055.23 140,624.54 150,075.08 150,589.28 162,865.75 161,168.63 164,508.11 175,055.27 6.4% -1.2% Mar 138,889.05 155,196.13 164,157.70 163,595.55 203,957.25 192,607.52 185,325.68 192,955.79 199,141.66 3.2% 0.3% Apr 146,613.65 178,834.20 189,978.23 194,504.16 179,486.77 186,134.31 198,195.77 219,756.39 228,133.10 3.8% 1.3% May 201,232.14 210,097.48 223,678.47 208,963.65 227,664.73 234,738.30 256,188.77 259,306.91 250,403.11 -3.4% 0.1% Jun 193,801.97 207,793.83 206,043.42 224,769.03 259,671.21 243,389.79 238,322.11 263,421.95 263,264.15 -0.1% 0.1% Jul 226,317.96 229,199.79 260,971.50 258,734.60 253,648.64 273,319.54 265,555.32 301,867.65 296,513.68 -1.8% -0.3% Aug 226,653.65 203,222.86 211,996.32 216,546.53 242,179.20 281,577.25 267,802.95 253,141.21 250,255.41 -1.1% -0.4% Sep 166,679.60 183,586.32 183,865.70 199,170.24 208,974.88 202,213.80 211,854.94 233,215.56 238,333.55 2.2% -0.1% Oct 176,382.34 179,873.10 190,893.27 180,043.06 187,386.57 191,764.20 210,454.13 234,882.09 224,253.93 -4.5% 0.1% Nov 158,322.50 154,584.13 168,265.14 171,866.27 195,276.37 192,162.71 202,081.91 207,055.40 Dec 187,691.06 190,655.19 203,080.13 216,560.71 224,952.83 217,491.21 234,178.12 241,996.27 Total $2,066,536.61 $2,187,948.04 $2,289,800.74 $2,328,734.96 $2,483,194.18 $2,539,167.70 $2,604,942.46 $2,763,477.59 $ 2,301,837.54 Change $ 121,411.43 $ 101,852.70 $ 38,934.22 $ 154,459.22 $ 55,973.52 $ 65,774.76 $ 158,535.13 $ (461,640.05) Change % 5.9% 4.7% 1.7% 6.6% 2.3% 2.6% 6.1% -16.7% Monthly Beer Sales $350,000 ■ 2008 $300,000 ■ 2009 $250,000 ■ 2010 $200,000 ■ 2011 $150,000 ■ 2012 $100,000 ! ■ 2013 ■ 2014 $50,000 ■ 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 02016 Hi -Way Liquors Sales Report 10/31/2016 Liquor Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 CYM -LYM Y -T -D Jan $ 73,930.87 $ 92,370.42 $ 91,472.50 $ 91,279.01 $ 93,085.69 $ 103,977.89 $ 113,943.25 $ 118,577.85 $ 118,211.20 -0.3% -0.3% Feb 74,261.89 83,513.27 85,484.92 96,541.21 92,489.93 106,387.16 107,609.55 112,198.85 113,060.59 0.8% 0.2% Mar 78,870.42 88,569.65 93,133.42 101,047.04 112,244.43 124,487.55 116,316.49 118,269.49 118,839.79 0.5% 0.3% Apr 76,735.80 90,627.19 95,025.54 110,898.81 98,080.67 113,594.37 115,579.47 123,841.34 126,073.89 1.8% 0.7% May 103,409.29 102,041.75 106,395.62 111,586.59 114,299.35 127,622.31 135,370.38 140,116.66 129,009.36 -7.9% -1.3% Jun 91,805.81 103,580.02 102,086.20 115,136.72 128,604.32 124,019.90 120,291.71 136,716.81 135,763.26 -0.7% -1.2% Jul 105,782.85 118,883.98 122,861.98 130,624.19 123,672.73 139,270.04 139,967.77 155,436.54 150,173.35 -3.4% -1.5% Aug 106,489.25 103,977.01 101,487.43 113,869.37 126,065.14 141,197.73 138,660.76 136,440.40 135,841.14 -0.4% -1.4% Sep 88,448.34 94,335.50 94,528.17 103,373.64 109,153.56 107,605.71 115,119.19 129,195.42 130,101.01 0.7% -1.2% Oct 97,046.60 102,236.90 102,983.14 103,533.14 106,326.73 116,677.74 124,271.15 140,198.97 128,290.50 -8.5% -2.1% Nov 97,348.39 90,996.73 102,298.02 105,501.75 120,127.29 126,412.24 134,241.85 132,261.11 Dec 135,221.23 143,684.12 153,690.60 159,717.50 172,370.96 175,523.36 184,746.26 190,944.24 Total $1,129,350.74 $1,214,816.54 $1,251,447.54 $1,343,108.97 $1,396,520.80 $1,506,776.00 $1,546,117.83 $1,634,197.68 $ 1,285,364.09 Change $ 85,465.80 $ 36,631.00 $ 91,661.43 $ 53,411.82 $ 110,255.21 $ 39,341.83 $ 88,079.85 $ (348,833.59) Change % 7.6% 3.0% 7.3% 4.0% 7.9% 2.6% 5.7% -21.3% Monthly Liquor Sales $250,000 ■ 2008 $200,000 ■ 2009 ■ 2010 $150,000 ` ■ 2011 $100,000 r ■ 2012 w2013 $50,000 — — m 2014 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 02016 Hi -Way Liquors Sales Report 10/31/2016 Wine Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 CYM -LYM Y -T -D Jan $ 30,700.42 $ 41,810.19 $ 43,324.18 $ 48,437.59 $ 50,238.83 $ 54,949.83 $ 59,391.16 $ 61,128.65 $ 60,454.56 -1.1% -1.1% Feb 33,407.17 39,410.85 42,230.84 52,847.05 54,642.27 60,573.12 57,228.51 62,600.47 64,797.38 3.5% 1.2% Mar 47,603.93 45,525.38 46,165.18 54,639.16 57,735.22 77,810.58 66,425.24 67,121.51 71,840.82 7.0% 3.3% Apr 31,755.42 48,303.48 61,146.04 62,289.18 57,973.74 79,736.19 63,101.05 63,285.56 61,268.24 -3.2% 1.7% May 38,522.75 40,963.86 45,733.08 68,701.95 78,740.40 62,491.07 92,083.62 109,512.94 87,333.35 -20.3% -4.9% Jun 31,796.95 37,522.00 44,211.14 49,089.65 56,607.74 59,523.15 54,270.56 59,036.14 54,889.39 -7.0% -5.2% Jul 36,909.44 41,813.65 48,334.93 49,664.45 54,467.20 57,115.44 57,743.98 66,029.11 60,750.62 -8.0% -5.6% Aug 35,932.62 41,333.00 46,871.28 53,172.68 61,825.30 64,057.61 62,446.04 63,546.01 60,015.78 -5.6% -5.6% Sep 33,830.69 39,798.20 47,859.52 53,916.37 60,317.17 59,121.12 59,409.30 62,210.27 65,294.31 5.0% -4.5% Oct 45,750.04 48,422.79 58,081.87 60,949.40 66,423.82 75,606.28 63,659.41 70,038.32 89,005.29 27.1% -1.3% Nov 50,106.64 66,331.86 71,928.30 85,933.28 97,249.52 96,824.40 117,402.23 122,947.90 Dec 75,866.80 84,285.84 101,676.19 109,267.01 116,610.70 113,008.24 115,617.50 120,274.96 Total $ 492,182.87 $ 575,521.10 $ 657,562.55 $ 748,907.77 $ 812,831.91 $ 860,817.03 $ 868,778.60 $ 927,731.84 $ 675,649.74 Change $ 83,338.23 $ 82,041.45 $ 91,345.22 $ 63,924.14 $ 47,985.12 $ 7,961.57 $ 58,953.24 $ (252,082.10) Change % 16.9% 14.3% 13.9% 8.5% 5.9% 0.9% 6.8% -27.2% $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Monthly Wine Sales Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2008 ■ 2009 ■ 2010 ■ 2011 ■ 2012 2013 2014 2015 ■ 2016 Pv CITY C7 F O 1� M .� O COUNCIL CONNECTION NOVEMBER 28, 2016 HUMAN RESOURCES Health Insurance Renewal The health insurance renewal for 2017 came in with a 6% increase. A 3% increase was included in 2017 budget which leaves employees picking up the additional 3% for a 50/50 split as anticipated. (AOF M COUNCIL CONNECTION NOVEMBER 28, 2016 PARKS DEPARTMENT Staff is working on the following tasks listed below: • Chipping requests • Cemetery; selling and locating graves • Locating Riverside grave lot pins • Equipment /vehicle repairs • Park rental setups • Routine building maintenance • Fertilizing (winterizer) • Soil samples • Irrigation blow outs and repairs • Snow equipment changeover • Snow fence • Plowing Updates: River Fishing Piers: Fishing piers at Ellison Park and Front Street Park will be removed for the season. STREET DEPARTMENT Shop: The shop has been busy doing normal maintenance on equipment and vehicles with other repairs as listed: • Replaced rear brakes, drums, brake cans and rear springs in unit #107. • Replaced hydraulic hose for hoist on unit #116. • Replaced hydraulic hose for plow on unit #109. • DOT unit #107. Council Connection— 11/28/16 Streets: • Sign repairs in various areas. • Street light and stop light repairs. • Patching streets in various areas. • Fall sweeping has been completed. • Street banners were changed to the winter holiday season and Xmas lights were placed on Hwy 25 and Broadway. Stormwater: • Stormwater outfall inspections. • Cleaning drain tile on Mississippi Dr. Snow Removal: • 11- 18 -16: The day started with rain and turned to snow about 2pm. A full crew was dispatched at 3 o'clock, and plowed until 9pm. The following day a crew with four trucks were dispatched at 4am to do clean -up on all plow routes. The total snow amount received was 5" of wet freezing snow. SEWER & WATER DEPARTMENT The Sewer & Water Department has been working on the following items: • Checking all fire hydrants to ensure they are all drained down. • Cleaning and maintenance of all lift stations and standby generators. • Replaced fire hydrant and hydrant valve at the WWTP (in 3 -feet of ground water). • Staff has been locating and inspecting water, sanitary sewer and storm sewer lines, flushing water services, and taking bacteria samples at new projects, including Fleet Farm, the high school, and new bank. All samples passed. • Installing Neptune radio readers in the River Mill area. Staff is in the second phase of installations in the River Mill area. A total of 264 installations to complete and there are 140 remaining as of 11/21/2016. • Jetting and televising storm sewer mains. • Sewer cleaning the remaining interceptor sanitary sewer line from WSI building to the WWTP. (corn is off the field) • Building, equipment and vehicle maintenance. • Water meter maintenance. (ATY OF Mo # efli COUNCIL CONNECTION NOVEMBER 28, 2016 PUBLIC TRANSPORTATION Wright County Area Transit Update Included in your packet is a resolution and a press release related to the decision by Wright County Area Transit (WCAT) to withdraw from the Joint Powers Agreement (Trailblazer) between Sibley County, Mcleod County and WCAT effective in one year. In 2017 Trailblazer will continue to operate 16 -21 buses throughout the three counties. WCAT members are beginning to talk about the development of a Wright County based transit system for 2018. Factors in place that support successful development and operation of a transit system serving Wright County include: • A customer base established through delivery of service for 2 years • The relatively large population and compact cities in Wright County can support an efficient operation independent of extremely rural Sibley and Mcleod Counties. • Support from MNDOT officials for WCAT establishing service independent of Trailblazer. • The transit garage facility constructed by the City of Buffalo sufficient to support operations. Therefore, it is reasonable to expect service will be available in 2018 provided by a Wright County entity at a level and cost to be determined. Please note that the cities that joined WCAT under the current JPA have authorized WCAT to be part of Trailblazer; the JPA does not authorize WCAT to actually operate a transit system. Therefore joint efforts among Wright County cities to develop and operate a transit system will require talks and agreement between the members. While the efforts for a Wright County transit system are planned, the City of Monticello continues to plan the shift form the Monti Shuttle to Trailblazer in 2017. Staff and the City's WCAT representative Lloyd Hilgart have been informed by both the Trailblazer Council Connection— 11/28/16 Director and Tom Gottfried at MNDOT that service levels expected for Monticello on January 1, 2017 will be at a level functionally equivalent to our current service level, if not better. Therefore, at this time it is recommended that the City stay the course with WCAT. During the month of December staff is hoping to schedule at least one meeting targeting regular users of public transit for the purpose of introducing Trailblazer to the community. The meeting will provide customers with a complete description of the service available and to review policies and protocols related to scheduling and using the service. Staff will continue to monitor developments at Trailblazer and discuss contingency options with Hoglund Transportation. Finally, a word of thanks to Lloyd Hilgart for staying up to date on the situation and attending a recent Trailblazer meeting in Glencoe. Press Release For Immediate Release — November 21, 2016 WCAT Exploring Alternative Transit Service Options for Wright County The Wright County Area Transportation (WCAT) alliance on Tuesday, November 15, called for an exploration of options for transit in Wright County. Trailblazer Transit service will continue in 2017 while WCAT considers alternatives. WCAT has been a member of the Trailblazer Transit Joint Powers Board since 2014. Prior to Trailblazer, Wright County was serviced by RiverRider, a now- defunct partnership between Wright and Sherburne Counties. Since 2014, service has expanded from six buses providing service in the County to twelve presently. It is expected that Trailblazer will meet the needs of over 100,000 rides in Wright County in 2016. The transit service provided by Trailblazer Transit is conducted in partnership with the Minnesota Department of Transportation (MnDOT) rural transit division. MnDOT provides funding for the service, which combined with farebox revenue and local share, account for the primary revenue sources for public transit. WCAT is planning to explore options for service that include partnership with communities across county borders. Presently, WCAT is represented by communities with geographical location in Wright and Hennepin Counties. Once options are explored, WCAT expects to submit a recommended service plan to MnDOT for consideration. During this exploration period, WCAT's existing agreement with Sibley and McLeod Counties will provide for uninterrupted service by Trailblazer in 2017. It is anticipated that changes in service design could take effect in 2018, unless otherwise agreed to by all parties involved. During this time period, residents of Wright County can continue to use the Trailblazer Transit service for their local transportation needs. WCAT is a 14 -city partnership of Albertville, Annandale, Buffalo, Cokato, Delano, Hanover, Howard Lake, Maple Lake, Monticello, Montrose, Otsego, Rockford, St. Michael, and Waverly. November 21, 2016 Sibley County Board of Commissioners P.O. Box 256 400 Court Avenue Gaylord, MN 55334 Ron Shimanski Chair, Trailblazer Board of Directors 207 W 11th Street Glencoe, MN 55336 RE: Trailblazer Joint Powers Agreement McLeod County Board of Commissions 830 E. 111h Street Glencoe, MN 55336 -2200 Dear Chair Shimanski and Sibley and McLeod County Boards of Commissioners: Pursuant to the Joint Powers Agreement entered into January 1, 2015 among Sibley County, McLeod County, and the Wright County Area Transportation Joint Powers Board (WCAT), WCAT is hereby providing its notice to all parties of its intent to withdraw from the Agreement. As outlined in the Joint Powers Agreement, WCAT is open to discussing alternatives to the 1+ year withdrawal timeline should Sibley and McLeod wish to accelerate or modify. Sincerely, �V Jack Russek Chair, Wright County Area Transportation