MCC Advisory Board Minutes 11-17-2009COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
TUESDAY, NOVEMBER 17, 2009
Board Members Present: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Wanda
Kraemer and Clint Herbst.
Staff Member Present: Kitty Baltos- Director
1. Meeting was called to order at 4:30 p.m. in the River Room by Ron Broekemeier, committee Chair.
2. The Board toured the pool equipment room at the community center noting the new pool heater, the
proposed acid storage area and the UV equipment.
3. Consideration of adding items to the agenda.
Kitty Baltos requested to add Caterers /Liquor Providers (item 9) and Sandra Theros added Ice Arena (item
10) which had not been addressed at the last meeting.
4. Consideration of approving the minutes of the October 20, 2009 regular meeting.
Sandra Theros made a MOTION to approve the minutes as submitted. Clint Herbst SECONDED the motion
with the concern about the Community Garden and perhaps the inability for other residents to get a plot
in 2010 if too many current gardeners reserve again. One option might be to allow gardeners to do a half
a plot to open up spaces. The MOTION IS APPROVED unanimously.
5. Update Items.
a. Facility Usage through October 2009 — No comments on the summary provided
b. Financial Summary through October 2009 —Kitty noted that the line item, Other Services had
been adjusted as discussed at the previous meeting with a journal entry to correctly report
revenue items.
c. Manager's Monthly Recap — Sandra Theros questioned how long MCC had been doing New Year's
Eve event. Kitty reported that it had changed over the years from a family event, to an ice arena
event and now to the adult event planned for 2009. A similar event, Around the World Cocktail
Party, was such a success it was decided to try and provide a similar event for New Year's Eve.
Sandra asked if we had thought about providing a child care option. Kitty advised that she will
forward that suggestion.
d. Farmers' Market Update — Jennifer Bethke reported that at the last meeting the Committee
thoroughly reviewed the Market /Vendor Guidelines. They tabled electing the new Committee
members to allow each of the three candidates an opportunity to submit information on why
they are interested in serving. Kitty further reported that two previous vendors have applied for
spots in the 2010 Market.
e. Bertram Chain of Lakes — Ron Broekemeier was not able to attend. Clint Herbst and Kitty
reported on the Legislative Finance Committee presentation that was made at the end of
October. Clint discussed the funding options and the success or lack of success achieved this far.
Kitty reported that at the regular meeting the Council discussed how to get our local legislatures
on Board to ensure inclusion in the Governor's Budget. Kitty also noted that the Community
Center is hoping to have some "Discover Bertram" events this spring to get people familiar with
the part currently owned by the County and the City. Clint suggested a picnic or a grilling event.
f. Senior Center Update — No comment on the report submitted by Pam Loidolt, Senior Center
Director.
6. Consideration of hours adiustment for the facility for 2010.
Sandra Theros reported that she had queried some of her friends and neighbors about the hour change
and they wanted to ensure that the opening hours did not change. Jennifer Bethke noted that she has
been in the building at odd times over the past couple of months and has noted that it is very dead in the
building. Clint Herbst wanted to make sure that if we cut back hours we didn't lose members and if the
hours were cut back and expenses trimmed, that those dollars be identified as going towards amenity
improvements at the community center. Jennifer Bethke made a motion to approve the new seasonal
hours of Monday through Thursday Sam to 9pm, Friday Sam to 8pm, Saturday 7am to 8pm and Sunday
gam to 6pm to start on May 1, 2010. The MOTION WAS SECONDED by Sandra Theros with the discussion
about advertising this change right away to new and renewing members. MOTION PASSES unanimously.
7. Discussion on Coke -vs -Pepsi preliminary negotiations for next contract.
Kitty reported the items discussed with each vendor. She noted to the Board that business is not done in
the same manner as it has been in the past with big dollars being given to facility for exclusive beverage
rights. Some suggestions from the Board were to look into 16.9 oz bottles and checking with other local
facilities to create a buying group for even better pricing. The Board agreed that they will move their next
meeting to Tuesday, December 1" to discuss the beverage contracts only. This will replace their normal
December meeting.
8. Discussion on Board Member expirations for 12/31/2009.
Sandra Theros, term expires 12/31/2009, advised she'd like to stay on the Board for another term. Ron
Broekemeier, term expires 12/31/2009, also noted that he'd like to remain on the Board for another
term. Kitty will submit their names to the City Council.
9. Added item: Caterers and Liquor Providers.
Kitty reported that request for service proposals were sent out for 2010 and 2011 preferred caterers list.
Only five caterers /liquor providers submitted applications to be considered. They are Red's Cafe, Russell's
on the Lake, Cornerstone Cafe, Reichel's Catering Service and Steven's Restaurant. A few local
restaurants requested to be on the list but did not submit applications even after a follow up phone call
from Tricia. Kitty noted that she was disappointed that Crostini's Grille did not submit their application.
The Board consensus was that the list was good and to move it forward to the City Council.
10. Added item: Ice Arena.
Kitty reported that there are concerns about the budget at the arena and Scott Frederickson asked if he
could take a great share of the men's hockey league revenue to help offset some potential losses. Kitty
had advised that she would not be able to do this as the City Council were also concerned about the
return on the investment made to the arena annually.
11. Meeting adjourned at 6:15 p.m.