City Council Agenda Packet 01-27-2003 SpecialAGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday January 27, 2003 - 5:00 p.m.
Mavor: Bruce Thielen
Council Members: Brian Stumpf, Roger Carlson and Glen Posusta
1. Call the special meeting to order.
2. Consideration of establishing City goals and priorities.
3. Adjourn
Special Council Agenda - 1/27/03
2. Discussion of City Council goals and priorities for year 2003 (RW)
In preparation for Monday nights workshop session, enclosed you will find a listing of the priorities
and projects that were discussed by the Council a few years ago that were important at that time. A
number of the items are in progress or have been completed, but are certainly useful for the Council
to see what accomplishments have been made over the past few years.
It is my understanding that the main purpose of Monday nights workshop session is to get an idea of
projects and tasks that the City Council feels are important for city staff to be working on in the
coming months and years. I am sure that each department head has its own ideas of projects that
are at the top of their list, and the Council likewise may have specific ideas that they would like to
see accomplished. An actual agenda has not been prepared for this session and it is assumed that
the Council and staff will discuss anticipated projects that may be on the drawing boards for 2003
including such items as:
Completion of CSAH 75 Project
Beginning of street reconstruction program.
Extension of 7"' Street East and West
Relocation and /or expansion of library facility
Expansion/remodeling of Deputy Registrar Office
Extension of utilities to various housing plats being proposed
Development of a plan for CR 18 interchange access
Hockey and soccer arena development, including 7"' Street extension
and many more
The above are just a few examples that staff knows are on the top of everyone's list and I am sure
Council members have their own thoughts regarding each of these. Discussion on the above
projects and financing plan can certainly be part of Monday nights discussion.
Also enclosed as a reference is a copy of the Vision and Governing plan that was adopted by the
Council a few years back. This model is still being used by staff in the operations and management
of the City, but it may be useful for the Council to re- familiarize yourself with the document.
Supporting Documents:
Project Priority Listing and Completion Record
Community Vision & Governing Policies
CITY OF MONTICELLO
COMMUNITY VISION &
GOVERNING POLICIES
SEPTEMBER 8,1997 - As Adopted By City Council
co
y
MONTICELLO
The Monticello City Council is an elected body representing the citizens, businesses and other
taxpayers within the City of Monticello. As such, it is the intent of the Council to provide
representative leadership to the community and direct the resources* of the City toward achievement
of an intended vision (goals).
Boards and Commissions serve in an advisory role to the City Council, assisting the Council to make broad
decisions and support the City Council by focusing on the details required to accomplish the intended Vision.
The EDA/HRA also act as independent political subdivisions working in partnership with the City Council to
achieve the shared vision.
RESOURCES—
Direct resources of the City include but are not limited to its personnel, budgets, boards,
commissions, consultants, machinery, buildings, public works, utilities and other capital
improvements.
Indirect resources of the City include its citizens, businesses, community groups (i.e. IDC, MCP,
Chamber of Commerce, Rotary, etc.), affiliated governmental agencies (i.e. Wright County,
Monticello School District, ECFE, Head Start, WIC, etc.).
The following statement of values and related policies are adopted by the City Council for the purpose of
providing a foundation for Council leadership and direction to the City Administration.
I. VISION: (A definition of ends not means)
These community visions will be the basis for the City Council in making policy to achieve intended
results.
A. Values and Intended Results --
Aesthetic/Environmental
The image of our city will be as a friendly, thriving, and proud community that has
retained its small town charm and identity.
2. The City will support paced growth and development so as to provide diverse,
comfortable urban neighborhoods while preserving natural amenities for public use and
enjoyment.
GOVERN3.PCY: 9/8/97 Page 1
3. The City will support maintenance and reinvestment in existing owner occupied and
rental housing and business properties so as to discourage blight. Blighting influences
on existing housing and businesses must be controlled.
4. Our city will have abundant parks and recreational spaces for its citizens. Its streets
and neighborhoods should retain a park -like atmosphere that takes advantage of the
city's location on the river and our developing pathway system.
As "quality begets quality ", public facilities and spaces should reflect pride by their
construction and maintenance. Monticello should be clean, safe, well forested, and
visually inviting. We will support pride in the place we call home.
Social/Community
The City will create and encourage opportunities for people to become involved and
connected to their community on all levels (i.e. civic, church, community
organizations, government, etc.).
2. We will encourage civic and community organizations that provide welcoming
opportunities for people to become actively and cooperatively involved with their
neighbors.
3. The City will seek constant renewal through community volunteerism and celebrations
that reflect our history, our current accomplishments, and our vision of the future.
4. The City will promote partnerships with other communities and governing agencies to
share a broader view of community.
5. The City will strive to gain regional recognition as a desirable place to live and work
( "Our kind of place ")
Cultural
The City will encourage and support frequent and diverse opportunities to celebrate as
a community so citizens may experience the unique and historic aspects of our
community culture.
2. Our history and the fine arts, including music and dance, will be promoted and
facilitated in our city. They define who we are and what keeps us here.
Economic
The City will adapt and respond to the regional marketplace and direct our resources
to stimulate the development of Monticello as a destination community that is self -
sustaining and self - sufficient.
2. The City will take economic advantage of our attractive regional location that provides
ready access to transportation systems linking us with larger economic communities.
GOVERN3.PCY: 9/8197 Page 2
3. Our support of economic development will be directed toward the creation of jobs
that are not just "liveable" but prosperous, stimulate the local economy, and capable of
supporting our families and community.
4. The City will encourage reinvestment in our community and support with our
resources the economic efforts of local businesses.
The City will save through dedicated reserves, be prudent in its investments and
expenditures, and strive to maintain affordability of services to its citizens.
Recreational
The City will promote, build upon, and take advantage of our public, private, and
natural recreational amenities. We will seek to increase cooperative programming of
the community recreational facilities (civic, township, county, and school).
2. The City will seek to expand public and private recreational opportunities in the civic
core to increase downtown vitality. In providing for accessible recreation,
opportunities must be provided for people during normal leisure time. We will provide
for evening and weekend opportunities for community activities.
The City will maintain and promote pride in our existing recreational facilities while
continuing to develop new recreational uses and facilities which take greater
advantage of the river and our city /country setting. We will strive to link pathways
and trails to recreational destinations.
4. The City will promote `user ownership" of recreational facilities through volunteerism
such as "Adopt -A- Park ".
5. The City will maximize year -round opportunities for organized and unplanned
recreation for families and persons of all ages.
Spiritual
The City of Monticello must appreciate and celebrate the diversity of our faiths while
recognizing the oneness and diversity of our moral and ethical beliefs.
2. The City will respect diversity in faiths and facilitate cooperation to make our
community a place that protects the vulnerable and helps those in need.
3.. In governing our city, officials will uphold the highest moral and ethical standards that
reflect the values of our caring, compassionate community.
GOVERN3.PCY: 9/8)97 Page 3
B. Intended Recipients - -The intended recipients of our efforts will be:
Citizens Taxpayers Businesses The Natural Environment
Institutions (schools, churches, hospitals, governments , civic groups, etc.)
Persons in Need
Visitors /Travelers/Transients (freeway traffic, temp. residents, business traffic, etc.)
C. Intended Costs
The monetary costs of accomplishing these visions /intended results will be reflected in
the creation of budgets and capital improvement plans. Action plans developed by the
City Administrator and City Council will be tested against this Vision to determine
priorities for allocation of resources.
H. CITY COUNCIL OPERATIONAL POLICIES:
General Responsibilities --
The City Council will at least annually review the Community Vision for the City of
Monticello and performance measures toward attaining the Vision. This evolving
Vision will be the governing foundation for strategic planning. It will provide for the
aesthetic /environmental, social, cultural, spiritual, recreational, and economic
character, vitality and growth of the city.
2. In the exercise of the privileges, rights, and obligations of their elected positions, City
Council members will uphold the Constitution of the United States, the Constitution of
the State of Minnesota, and the City's Comprehensive Plan. Each Council member
must act within the law, professionally represent the City and diminish neither public
confidence nor personal integrity.
3. The City Council will represent the Community Vision and the interests of the city
before those of other governmental agencies_
4. City Council meetings are to be conducted in an orderly manner. The City Council
will ensure that each member of the Council is encouraged to freely communicate and
express opinions.
5. The City Council will ensure open representative local government, maintaining the
public trust by respecting and reflecting the needs and desires of the community at
large.
6. City Council members must not permit personal conflicts of interest, nor tolerate any
apparent or real conflict of interest, that may interfere with the freedom of the Council
to carry out representative government.
7. The City Council will define the roles and responsibilities of its boards and
commissions, support those roles and responsibilities, and maintain a communication
plan to ensure cooperation and maximum utility.
GOVERN3.PCY: 9/8/97 Page 4
Budget/Fiduciary Responsibilities --
The City Council must maintain its fiscal responsibilities and direct resources toward
the Community Vision. The Council must prohibit misdirection or waste of municipal
resources.
Personnel --
The City Council and its City Administrator will be provided opportunities for training
and personal development directed to the purposes of the City or as related to job
performance.
2. Concurrent to adoption of the annual budget, the City Council will consider and
approve or deny an annual pay plan for city personnel as recommended by the City
Administrator.
3. The City Council will consider and approve or deny changes to the organizational
structure of the City as recommended by the City Administrator.
III. ADMINISTRATIVE AUTHORITY POLICIES -- BOUNDARIES & LIMITATIONS FOR
THE CITY ADMINISTRATOR:
General Responsibilities --
To achieve the Vision, the City Council authorizes the City Administrator to manage
the direct resources of the City.
2. The City Administrator is responsible for the effective and efficient use of direct
resources provided by the City Council and to develop and maintain productive
channels to available indirect resources.
3. The City Administrator will uphold the ordinances and policies of the City of
Monticello.
4. The City Administrator must not tolerate unlawful acts of any kind, by any person.
Budget/Fiduciary Responsibilities --
The City Administrator must uphold the fiduciary responsibilities of the City.
2. The City Administrator is authorized sole authority to manage and direct/redirect
monetary resources within the annual budget approved by the City Council. The City
Administrator must gain approval from City Council to exceed the annual budget
approved by City Council.
The City Administrator will make or cause to be made sound investments of municipal
funds.
4. The City Administrator shall not permit waste of City assets and resources.
GOVERN3.PCY: 918197 Page 5
Personnel --
The City Administrator must act in compliance with all federal, state, or local laws as
related to the management of personnel resources.
2. Prior to making changes to the organizational structure of the City, the City
Administrator must obtain the approval of the City Council.
The City Administrator shall be permitted to independently make changes to job
descriptions, compensation, terms of compensation, and carry out disciplinary actions
with the exception of job termination. Effective and efficient use and management of
personnel resources shall be at the sole discretion of the City Administrator.
4. Though the City Administrator may advise, the termination of any City employee shall
be as provided by Minnesota Law at the sole discretion of the City Council.
5. The City Administrator will attempt to retain qualified staff and strive to maintain
good employee morale and open communications. Staff will be treated with respect,
understanding, and fairness.
6. The City Administrator will ensure that employees are provided feedback on and are
accountable to clearly- defined performance criteria.
7. Staff will be provided opportunities for training and personal development directed to
the purposes of the City or as related to job performance.
8. The City Administrator will not allow alienation between staff and City Council. An
environment of trust and candor shall exist to support open communication between
staff and the Council.
IV. MANAGEMENT /GOVERNANCE LINKAGE POLICIES:
General Responsibilities --
The City Council will lead the City and provide strategic guidance by governing
according to its Community Vision, Governing Policies, and Comprehensive Plan.
2. The Council will not manage City business and operations. City administration and
operational management are the responsibility of the City Administrator. The City
Administrator may request the participation of City Council members in certain
administrative matters.
All items brought to the Council for update, consideration, recommendation, direction
or action must be brought through the City Administrator who will present his
recommendation/s to the City Council with appropriate dissenting opinions and views.
4. The City Council will take action with one voice. Individual Council members are not
to direct staff. Council instructions to staff will be directed through the City
Administrator.
GOVERN3.PCY: 9/8/97 Page 6
Budget/Fiduciary Responsibilities --
The City Administrator will provide sufficient information and reports to the City
Council to permit the Council to evaluate the allocation of its resources toward
accomplishing the intended results.
2. As part of annual budget development, the City Council will annually evaluate the
effectiveness and efficiency of City efforts to accomplish the Community Vision. The
City Council will redirect its resources as necessary to attain intended results.
Measurement and reporting policies will be determined by the City Administrator in
cooperation with the City Council.
Personnel --
The City Council will at least annually conduct a performance review of the City
Administrator and ensure that the City Administrator is provided feedback on and be
accountable to clearly- defined performance criteria as established by the Council.
GOVERN3.PCY: 918/97 Page 7
I. Identification of Core Community Values -- Describe the attributes of a community that you want
to live in.
This portion of strategic planning may seem trivial, however it is the foundation for further strategic
planning and project priority setting. Community Values are general statements about the type of town
that you want Monticello to become and should not be confused with specific projects or the physical
structure of the community.
Consider each of the following general areas:
Aesthetic/Environmental Social Cultural
Spiritual Recreational Economic
If you feel that additional areas of community value are necessary, feel free to add. Areas of community
value may overlap and are only intended to assist you in development of your value statements.
Please write five or more value statements within each value category and provide
them to city staff before Friday morning, March 14, 1997 before 10:00 A.M..
Staff will organize the information for presentation and open discussion on Saturday March 15, 1997.
(Examples are provided below each area of community value. Please do not allow the examples to steer or
lead your statements. If you feel that they should or should not be included, indicate so by numbering the
statement or striking it out. Value statements may be long or short so long as they convey your thoughts.
Please use the form below and add additional paper as necessary.)
Describe the attributes of a community that you want to live in.
1
Economic.
Maintain a broad range qf economic activity,
Encourage reinvestment -from new construction to retail purchases.
�S
i
i
I
4 Social/Family/Community.
Ati Provide ramework or community events and gathering.
Maintain sense of belonging, Maintain a safe/small town environment.
—Integration of new residents into community abric.
I know who my neighbors are.
i
I
5 Cultural.
Provide opportunities for artistic expression.
!Retain sense and symbols of community history.
I
y
ional.
are available
Passive - River /natural
itional Value Statements:
I. Identification of Core Community Values -- Describe the attributes of a community that you want
to live in.
This portion of strategic planning may seem trivial, however it is the foundation for further strategic
planning and project priority setting. Community Values are general statements about the type of town
that you want Monticello to become and should not be confused with specific projects or the physical
structure of the community.
Consider each of the following general areas:
Aesthetic/Environmental Social Cultural
Spiritual Recreational Economic
If you feel that additional areas of community value are necessary, feel free to add. Areas of community
value may overlap and are only intended to assist you in development of your value statements.
Please write five or more value statements within each value category and provide
them to city staff before Friday morning, March 14, 1997 before 10:00 A.M..
Staff will organize the information for presentation and open discussion on Saturday March 15, 1997.
(Examples are provided below each area of community value. Please do not allow the examples to steer or
lead your statements. If you feel that they should or should not be included, indicate so by numbering the
statement or striking it out. Value statements may be long or short so long as they convey your thoughts.
Please use the form below and add additional paper as necessary.)
Describe the attributes of a community that you want to live in.
1
Economic.
Maintain a broad range of economic activity,
Encourage reinvestment -from new construction to retail purchases.
�S
I
I
2 Aesthetic/Environmental.
_
Pleasing to the senses.
Biology over eom : Places or nature in an urban setting,
It is a sae place during the day and night
3 S iritual.
Provide environment or supporting spiritual grawth and ellowshi .
Embrace Spiritual values in decision making,
4 Social/t+amil /Com m unity.
Provide framework for community events and gathering.
'Maintain sense of belonging, Maintain a safe/small town environment
Integration of new residents into communityfabtic
'I know who my neighbors are.
5 Cultural.
_
IProvide opportunitiesf or artistic ex ression.
.Retain sense and svmbols of communitv historv.
v are available for
ve - River /natural
itional Value Statements:
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
3,
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
S2
53
54
55
56
57
58
59
60
61
62
63
E
r
4
to /b
CITY OF MONTICELLO
1997 PRIORITIZATION WORKSHEET
LEADERSHIP
'
CATEGORY
-:
B..I
Cmm
Rate
.. .. '. P7D eet'I�eSCrl OII ..
..
Bating
..
r- IQ:...
... Time Frame
Circle.
Admix
Organ.
I
Continuin education lan -- Council, commissions, & staff.
7
3 5 10 NA I
Admin.
Organ.
I
Consider merging EDA/HRA.
1 3 5 10 NA I
Admin.
Organ.
I
Define proper level of City Council & Commission support from City Staff.
1 3 5 10 dW :
Admin.
Organ.
I
Clarify and develop efficient purchasing policy.
1 3 5 10 NA
dmin/Cust. Serv.
Organ.
I
Define proper level of IDC support from City staff.
8
1 3 5 10 NA
dmin/Cust. Serv.
Organ.
I
Define proper level of Rotary support from City staff.
1 3 5 10 NA
min/Cust Serv.
(Admin/Cuat. Serv.
Organ.
Organ.
I
I
Define. proper level of MCP support from City staff.
Define proper level of Chamber support from City staff.
$
1 3 5 10 NA
1 3 5 10 NA
I
min/Cust. Serv.
Service
I
In -house service building contractors open house.
3
1 3 5 10 NA
dmin/Cust. Serv.
service
I
In -house service seminar (Monticello area realtors).
1 3 5 10 NA
dmin/Cust. Serv.
service
I
Establish policy for use of City LOGO - Who can use and four color versus two color
1 3 5 10 NA I
dmin/Cust. Serv.
Service
I
ti
Participate in City/community services ex
1 570-
10 NA
min/Cust. Serv.
service
I
Develop priorities for service deliver
1 3 5 10 NA
Admin/Facilities
Admire
Remodel and/or begin planning for relocation of city hall.
1 10 NA
Admin/Facilities
I Admin.
if
Improve lighting at City Hall in Cooperation with NSP.
1 3 5 10 NA
Admin/Facilities
Library
I
Increase programming budget.
5`
1 5 10 NA
Admin/Facilities
Library
I-L
JPurchase internet work stations, chairs, overhead projector, picnic table,
1 3 10 NA
Admin/Facilities
Library
I
Expand Library
A
1 3 US 10 NA
Admin/Facilities
Liquor Str.
I
Liquor Store - exterior awnings south and east buildin entrance doors.
G,
1 3(5,)10 NA
Admin/Facilities
Liquor str.
I
Liquor store - enlarge front wall, move windows to sidewalk, a prox 9 x 26 addn or 23J
sq Z
1 3 10 NA
Admin/Facilities
Motor Veh.
I
Add 2nd incomin&utgoing line at motor vehicle office.
J
1 3 5 10 NA i
Admin/Facilities
Pub. Safe
I
Build and relocate dog pound.
'
1 3 5 10 NA
I
'
Admin/Facilities
Sr. Cnter
11
1
Additonal meeting room at the Senior Center
1 3 10 NA
Aimin/Facilities
Sr. Cater
I
!
Add Office/Work Space at the Senior Center
1 3 CY 10 NA
!min/Facilities
Sr. Cater
I
Add Kitchen facilities at Senior Center.
Z.
1 3 L2 10 NA
.,dmin/Facilities
Sr. Cater
11
Additonal parking at the Senior Center
Z
1 3 Q10 NA
Admin/Facilities
Sr. Cuter
I
Additional bathroom facilities at the Senior Center
Z
1 3 10 NA i
Admin/Finance
Dev. Rev.
11
Resolve storm sewer trunk fee program.
3 5 10 NA
Admin/Finance
Dev. Rev.
II
,
Revisit and/or revise fee structure associated with development–all fees.
9
1 3 5 10 NA !
Admin/Finance
Dev. Rev.
I
r_5T.
Cost recover - increase planning fees and commitment to recovering costs.
3 5 10 NA
Admin/Finance
Dev. Rev.
1i
" =
Prepare survey on blg permit related costs (hookup ch s, access/ave chgs, etc.).
1 3 5 10 NA
Admin/Finance
Dev. Rev.
III
Draft new rate structure and ordinance for sanitary sewer user charge.
3 5 10 NA
Admin/Finance
Dev. Rev.
11
Direct City staff to survey other communities - fees.
3 5 10 NA'':
Admin/Fin —:
Tax Rev.
I
Prepare capital improvement plan (city wide) for 5 - 10 years.
1, 5 10 NA 1
Admin/Finance
Tax Rev.
I
Research financial impact of transition from NSP to non -NSP tax base.
1 10 NA
I
AdmirvMIS
Ad_.in/,MIS
EAdmirvNIIS
Admin.
Admin.
Admin.
11
Il
I
Install voice mail.
AS400 System development & Local Net
PC & Peripheral hardware replacement program development and implementation.
1
C
3 10 NA
1 3/5)10 NA �
1 10 NA
Admin/IVIIS
Admin.
I
Update 5- year plan for computer application development.
G
1 10 NA
'
AdminMIS
Bldng Insp.
'i
I
Develop plan for computerization of building rmits.
G
15 510 NA
AdminMIS
Motor Veh
I
Develop computer link from motor vehicle licensing to DNR.
_�
1(-3-)5 10 NA !
AdminMIS
Planning
>M
1
Explore GIS options - develop a 5 -year plan - budget item in 1996 - not done
1 3 5 10 NA
Admin/MIS
Planning
I
Software dev. /CAD at Public Works, DNR at licensing, sched. for parks, liquor store.
1 5 10 NA
I
Admin/MIS
Pub. Rel.
I
2.8.
Organize internet development - process for updating data.
4:1
1 a 10 NA I
AdminMI3
Pub. Rel.
11
Assemble data for internet applications.
(,j
1 10 NT ,
AdminMIS
Education
I
Com uter training for staff.
1 3 5 10 NA 1
i
Admin/Personnel
General
I
Evaluate performance appraisal system.
.y
1 10 NA
imin/Personnel
staffing
1
Determine necessary tall support - planning & building dept.
1 10 NA I
admin/Personnel
Staffing
III
jDetermine
additional clerical staff support needed.
1 5 0 NA J
wk 1997x.wk4: 03/14/97
Page 1
C011 "Vie M7
�,t7
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
�`15¢�ocoJ2 i4 b@ f C t 2 GY
Worklist 2003: 01/24/2003
i 1 / LQ sf-" T o-Z f-
Page 1
Key
A - Urgent;
B - Very High Priority, C - Priority, D - Mild Priority - -
'ADERSHIP
Rnk Original
Completion Ave Ave Project
ATEGORI
1998 Priority ,
Record Project Description _ Rt Tin Leader
HE ITEMS IN THIS GROUP ON PROJECT
IDEAS - DO YOU HAVE SOME TO ADD?
Admin.
NA - New
Examine cost savings measures on a department by department basis.
Admin.
NA - New
Expansion or remodeling of Deputy Rigeistrar Office.
Admin.
NA - New
Enhance City Hall housekeeping
Admin.
NA-- New
Expansion of new library at Marquette location.
pev. Sew EDA/HRA
NA - New
Redevelopment of Block 52 - Steve Johnson Project_
Dev. Sew. EDA/HRA
N4 - New
Redevelopment of Block 36 - Barry Fluth - complete housing_ y
Deg Sew. Ord.
- NA - New
- Simplify sign ordinance for commercial retail development.
ev. _Sew. Plan, Admn
NA - New
Support of Athletic Complex development.
ev. Sew. Plan, Admn
NA - New
Enhance timliness and availability of important demographic information and prgjections
ev. Sew. Plan, Admn
NA - New
Coordinate GIS /Property database development with County, development.
ev. Sew. Plan, .Admn
NA - New
Establishment of new MOAA agreement. Forward Looking
`ev. Serv. Plan, Admn
NA - New
Update Park plan in growth areas.
ev Sery Plan, Admn i
NA - New
Complete improvements necessary to support retail development pressure.
ev. Sew. Plan, Adinn _ :.
NA - New _
Incremental park developoment at various subdivision locations
ev. Sew. Plan, Admn
NA - New
_ Financial_ planning and construction of the Fallon Avenue overpass. -
ev. Sew. Plan, Admn
NA - New
Improving ratio of step -up housing to entry level housing.
ev. Sew. Plan, Adn,n
NA - New
-- ... -. -
Expeditious processing of subdivision requests.
ev. Sew Plan, Admn
NA - New
Establish location for potential local river crossing.
ev. Sew. Plan, Admn
NA - New
CR 18 Interchange planning; financing and development_
ev. Serv. Plan, Adnin
-
NA - New
Communication and coordination of City and School developments and programs.
- - - --
ev. Ser Plan, Admn
NA - New
Preliminary design, cost estimate and funding plan for Orchard Road interchange.
ev. Sew. .Plan, Admn
- NA - New
Establish location for ball field area sufficient to handle new demands. -
ec. Sew. Plan. Admn
NA - New
Relocation of Ready Mix plant.
'ti eets/Pad,s
NA - New
Comnn.uucation and coordination of City and County Road improvements as needed.
ireets /Paths
NA - New
Build river walk connection from Miss. dr. through W. boundary of treatment plant
Pw /Sireets/Paths
NA - New
Completion of CSAH 75 project.
PW/Streets /Paths
NA - New
Praire Road /CSAH 75 intersection improvements.
Pw /Streets; Paths
_ NA - New _
Phase i of street reconstruction program.
rev /StteetsiPaths
NA - New
Extenstion of County 18 trail east of Fenning
Pw /Streets/Paths
NA - New
Development of a safe pathway corridor for East 39 pedestrians and bikers.
Pkv!StreetsfPatlis
NA - New
Extension of 7th Street west.
Pw /Streets/Pad,s
NA - New
Extension of Chelsea Road west to West County 39
Pw /Streets: "Paths
NA - New
Extension of 7th Street east.
Pw /Utilities
NA - New
Groveland lift station development.
Pw /Utilities
NA - New
Meadow Oakes Bypass
Pw!Utihties
NA - New
Construction of a new water tower.
AdL •ttCat4\
Z &eexS •--
�`15¢�ocoJ2 i4 b@ f C t 2 GY
Worklist 2003: 01/24/2003
i 1 / LQ sf-" T o-Z f-
Page 1
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
Worklist 2003: 01/24/2003 Page 2
Key
A- Urgent, _ B -Very High Priority, C - Priority, D - Mild Priority -
_
4DERSHIP
Rnk
Original
Completion
Ave
Ave t
A P
ATEGORY
1998 Priority
Record Project Desntption -
Rt
Tm Leader
THESE PROJECTS
WERE
NOT COMPLETED - TO BE REPRIORITIZED WITH NEW.
P16' /streets
Main.
21
A
Draft comprehensive sign maintenance and replacement program.
-
Ts
-
2.2 JS
Dev. Sen'. Ord.
Parks
6
- A
- _ 'Tree ordinance update and implementation /boulevard planting_ program /locati
8.6
10 JO
Dev. Serv. EDA/HRA
ousin,/Mc
20
A
_
Develop a loan program and guidelines encouraging remodeling of aging housi
Ts
14,0K
OK
PW Parks
Path
14
A
_ Pathway Construction along river- Mississippi. Dr_ to Ellison Park.
8.2
1 s!JS
Dev. Sery Ord
Annex
18
A
.Done now redo Amendments to City/Township Urbanization Agreement & map.
s.o
is JO
Dev. Serv. EDA/HRA
N1CP
11
A
atitial Complet Land acquisition as available to carry out downtown riverfront redevelopment.
8.4
1.2 OK
Pwmarks
Program
.12
A
- - _Establish summer recreation program and use stem for city facilities.
- . p ? - y
s.3
2.8 JO
Admin/Gust Sery .
Service
13
A
-._ - -
--
Develop priorities for service delivery - Identity measures of service.
8.3
- _,
I.s :RW
Admin/Finance
Tax Rev,
15
A
Partial Prepare capital improvement plan (city wide) for 5 - 10_ yea rs_
8,0
2.2 RW
Dev. Serv. EDA/HRA
omin /Mc
17
.A
Establish commercial /retail revolvma loan program.
s.o
_
2.6 OK
Admin.
orun
36
B
Continuing education plan -- Council, commissions, & staff.
72
1.s RW
Dev. Sem. EDA/HRA
ub relation
42
B
Dev. proactive mrktg network - elected officials, realtors, builders, Indust land o
68
2s OK
AdminTersom,el
General
25
B
Partial Evaluate performance appraisal system.
Ze
22 RW
Pvv Parks
N1aint.
28
B
_
Unsure Establish comprehensive park maintenance program.
7,4
2.8 ,10
1 W/Parks
Park
24
B
_. Pave rink at 4th street park al low roller pocky.
T6
�.4 JO
-
Dev Sen. Ord.
111cP
33
B
Ordinance amendment - signage in concert with MCP.
T2
2.0 FP
De,.. Se,. Ord.
Admin
65
C
_ Zoning Code recodification consideration.
6.0
3.0 JO
Admin.
Oman.
64
C
Clarify and develop efficient purchasing policy.
6.0
1.4 RW
Pw /Streets
Nlaint
48
C
Develop comprehensive maint. program & priorities for streetscape landscaping.
66
2.6 JS
Dev. Serv.
.Admin
45
C
Prepare Annual Planning Report.
6.6
z.e JO
Pw /Parks
Park
68
Develop water tower site Into park.
5.8
4. <9 -JO
Dec. Sen. EU,A/tIRA
ousing,N -IC
46
C
_
Develop a program and guidelines for a volunteer acquisition program - blighte
6.6
3.o OK
Dev Sm.
Admin
62
C
Partial Improve zoning code enforcement - perhaps hire intern
6.0
3 5 FP
Serv. Ord.
Housing
60
C
Develop and implement rental housing code and licensing pro -rain.
6.2
2 s JO
Sery Ord.
Indust,
81
D
Screening fence standards - improve definition of min. standards for corner visib
5.4
l.s FP
Admin /Gust. Sen
Service
91
D
-
In -house service building contractors open house.
40
- -
; s FP
evdiniNCust. Serv.
Organ.
86
D
Establish policy for staff involvement in professional organizations. (MRPA, MB
5.0
25 RW
Admin /Cuss. Sery
Service
90
D
In -house service seminar (Monticello area realtors).
4.0
3.0 .10
PS /Police
Police
_
88
_ D
Consider Code Enforcement Officer /Community Service Officer Position.
_.
4.8
4.7 JO
Dev. Sen. ED.A/HRA
Housing
71
D
_
Develop a marketing program which markets Monticello's housing programs.
5.8
3.4 OK
Admin /Cult. Sera
Organ
72
D
Define proper level of IDC support from City staff.
5.s
2.5 RW
Admin.'NUS
Pub. Rel.
73
D
Partial Assemble data for internet applications.
5.8
2.8 JO
PS /Fire
Fire
83
D
Devel Program for Fire Pre -Plan Progra for commercial, industrial buildings.
5 2
3.4 5.00
PW /urilities
tonn Ovate
5
D
-
Install high water signs in storage ponds.
5.6
_.
3.6 JS
Admin.
E
Decided no Consider merging EDA /HRA.
4.3
5.3 .10
Adm nm1tS
Bldng Insp
26
E
Develop plan for computerization of building permits.
;.s
1.4 FP
PS/Police
Police
116
E _
Begin long term planning for local police department.
- P_
3.3
s.s W
R
Dev. Serv.
Admin
28
E
- -__... -- - -
_Participate in regional planning initiatives.
Ts
3 o JO
.Admin /MIS
Pub. Rel
76
E
Organize internet development - process for updating data.
6.0
2.3 JO
PW /Streets
Redevelop
90
E
--
'Develop scope and schedule for West River Street street & storm sewer improve
5.0
3.9 JS
PW /Streets
Maim
98 --
-
E
- --
Obtain NSP funding for conversion of traffic lights to LED.
-
5.5
3.o JS
Dev. Serv. Ord.
Bldng Insp.
12
F
Standardize address system.
FP
. PW,Parks
Path
47
F
- .....
- - Bridge over storm sewer at Mississippi Shores pathway._
JO
Admin /1,4IS
--
Admin
37
-_
F
- -
System Development Parks Scheduling
---- _._. ... _..
t0
Admin /Cult. Serv.
Organ
122
F
Establish policy for staff involvement in civic organizations (Lions, Jaycees; Chamber)
RW
PW/Parks
Maint.
-103
F
Install cedar rail posts at various park lot corners (Oak Ridge, etc.).
R
Admin /Records
Filing
89
F
inventory records at public works.
KID
Admin
Mandate
106
-
F
performance
Develop local erformance aid program to meet state requirements for LGA.
RW
Pw /Parks
Path
42
F
_.._._
Develop summer pathway maintenance program to conform with MN /DOT stds.
JO
PW/Parks
NJaint
32
F
- Develop and implement pond vegetation pilot study. _
Jp - -'
Mutifities
San Sew
83 1
F
Tree planting, building floor, and entry roads on biosolids site.
JS
Worklist 2003: 01/24/2003 Page 2
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
Key
A - Urgent, B_- Very High Priority, C - Priority, D - Mild Priority
':1DERSNIP
Rnk Original
Completion
A Ave. Project
(_..... ATEGORY
_-
1998 Priority
. Record
- _ _ Project Description
Rt
Tm Lender
THE ITEMS IN THIS
GROUP WERE CONIPLETED
OR ARE ONGOING ITEMS.
PW /Parks
Path
23
A
Done
Investigate re- opening pathway for winter use.
7.6
-
2.8 j0
Des. Serv. Ord
Parks
8
A
Don e
-
Snowmobile ordinance amendments .
SS
1.0 �RW
- Admin /Finance
- _.
Dev. Rev,-
....._..
_
-- -. ... A
Done
Prepare survey on blgpermit related costs (hookup chgs, access /ave chgs, etc.).
.- ---
s.o
1.q'.JO -
Dev, Sen. Ord
Annex
19
A
Done
.... . ... _..... --- -- -- ---
Submit comp plan to MOAA for final ratification.
-. .._... .
8.0
_...
1'0 J0
Pg7Streets
1cP
2
A
Done
Determine design for CSAH 75 - steps to take to manage traffic.
9.0
: 1.6 JO
Dec Serv. Project
Inst.
5
A
Done
National Gaurd Training Center development downtown or at high school.
s.s
Lo JO
Dev. Serv. EDA9iRA
_.- ---.. __.
cmm /MC
.........
9
A
_. - _.
Done
-
Explore the potential purchase of BN ROW in core city area_ Explore shared use.
ss
z.o OK
Admin.
Oman
10
A
Done
Define proper level of City Council & Commission support from City Staff.
.._... -...
SA
.__..:. __......_._
1.0 RW
Admin /Finance
Dev. Re,.
4
A
_Done
Direct City staff to survey other communities - Development fees - Revise fees
s.s
. 1.0 JO
Admin /Personnel
staffing
3
A
Done
Determine neccessary staff support - park administration and maintenance.
9.0
3.2 JO
Dev. Serv. EDA/HRA
Industrial
7
A
Done
Establish a reserve fund for acquisition of industrial land.
s.;
4.0 OK
Dev. Serv. EDVI-IRA
Indusotal
22
A
ongoing
_ _
Develop and encourage business retention and expansion.
7.7
16 OK
Admin /Finance
Tax Rev
1
A
Ongoing
Research financial impact of transition from NSP to non -NSP tax base.
9.6
1.6 RW
PW /Parks
Park
32
B
Done
Develop roller blade /skate board park facility.
7.3
2.8 JO
Dev. Sens. Ord.
MCP
30
B
Done
:Act on future MCP initiatives.
zq
20 10
Dev. Serv. Project
Res.
29
B
Done
Kjellberg West san. sewer connection made.
7.4
4.0 JO
Dev. Sec. Ord.
_
Comm.
39
B
Done
Commercial zoning districts - proper mix of uses identified?
-
7.0
2.2 .10
Dev. Serv. EDAIHRA
ousing /mtc
40
B
Done _
TiF project - assist development of upscale high density river district housing.
zo
q.s -OK
Dec. Sen. Ord.
_._
IV
37
B
Done
Ordinance amendment - general architectural stds & for downtown redevelopm
7.2
2.0 FP
Dev. Serv. ED.A/HRA
_.._ _._.
MCP
.. -
38
B
Done
.._
Act on future MCP initiatives - Redevelopment activity
_.. _.
z I
z.6 OK
' AdminlCust. Serv.
Organ
35
B
Done
_
Define proper level of MCP Support from City staff.
-_.. ..
zz
..._._.. -
1.5 RW
• Dec. Sen'. Project
lnst
31
B
Done
Resolve post office access problems.
za
z.s RW_
Pta!Streets
Service
27
B
Done _
Draft new snowy N e
lowing /sno% removal of is y �.
_.. -- .... _P ..... -. - P
7s
ri JS
w /Strects
%hint.
41
B
Done
_ .....
Joint venture with Buffalo & Elk River for bituminous cold planer atta chin ent.
6.8
2.6 JS
ED:vHR:�
Admin.
26
B
Done
Develop TIF application guidelines.
76
2.6 OK
P��' /Parks
maim.
49
C
Done
Rebuild Meadow Oak pathways.
6.6
12 .IS
Admin /Records
Filing
54
C
_ _ Done
Reduce amt of record storage needed -- microfiche process.
6A
2.6 KD
Admin /Facilities
Admin.
51
C
Done
City Hall planning. Evaluate options including purchase of Marquette Bank
_
6.4
3.2 RW
Pw/Parks
Park
66
C
Done
- Determine location of City /Lions Club park development.
6.0
4.2 JO
Dev. Sc,. Ord.
Bldng insp.
53
C
Done
Ordinance amendment - building codes & related ordinances.
64
2.0 FP
Dev. Sen. Ord
Subd.
67
C
Done
Subdivision design standards - examine for possible amendments.
10:
3.0J0
Dec. Sen . Ord.
Housing
56
C
Done
Ordinance amendment - housing.
6.3 -
--
z.o JO
Dev. Serv. EDA /F1RA
nnn /Nic
52
C.
Done
Explore potential relocation of JM oil, Riverside Oil. and F err eligas.
6.4
3.0 OK
Dev. Sen.
Admin.
69
C
Done
Review & revise site development enforcement (as -built land survey required).
5
s.s FP
Admin /Personnel
Staffing
57
C
Done
Determine additional clerical staff support needed.
62
2.6 RW
Admin /Personnel
Staff, ng
63
C
Done
Determine necessary taff support - planning & building dept.
6.0
z 6.J0
Dev. Sen. Ord.
Indust.
44
C
Done
Adjust business campus - change name - reduce 30% requirement.
6 6
2.0 .JO
Pw /Parks
Park
55
C
Done
Freeway Park_ Outlet A Meadow Oak basketball.
6A
2 s JS
PW /Parks
Park
50
C
Done
Upgrade 4th street park warming house - eliminate electric heat - add window-
6.6
18 .1S
PW /Parks
P,rth
59
C
Done
Montissippi Park/NSP /DNR Pathway - Park and Prairie development.
6.2
3.0 JO
- Dev. Sen. Ord,
Housing
61
C
Done _
Dev. of low density housing standards > 12,000 sq ft /lot? & street section std_ s.
6.2
z.s -JO_
Dev. Serv. Ord,
Comm
47
C
Done
_28 _
PZM district/downtown designation - possible amendments along River St.
6.6
1.8 JO
PW /Parks_
Park
--
58
C
Done
River Mill Park development.
-
6.z
3.2 '.JO
Dev, Serv. EDA/HRA
on,m /lic
43
C
Done - Cub
.. _ ._. _... __ - . -
Explore other redevelopment activities such as Cohens, mall and hotel.
_ -.
6.6
--
30 OK
Dev. Serv. /Gust. Sen:.
ub. relation
70
D
Done
Enhance commercial /industrial big permit info design standards /process.
s.s
3.0 FP
Dev. Sen. Ord.
Housing
80
D
Done
_
Analyze multi - family - possible zoning ordinance amendments to map.
5.4
3.0 FP
Admin /Facilities
Library
77
_ D
Done
Increase library programming budget.
s.6
3 0 RW
Dev. Sen*. EDA/HRA
ousing/10C
78
D
Done
TIF project - mid density river district owner occupied senior housing (Homeste
;.6
-:
4.3 OK
Dev. Serv. Ord.
Indust
84
_ D
Done
,Outside storage - Regs. limiting outside storage as a % of principal use.
s._
12 FP
Dec. Serv. Ord.
Indus[
74
D
Done
Establish Architectural design standards (Facing material regulations_)
s.s
Ls'FP
PW /Utilities
,Solid Waste
82
D
Done
Revise recycling program with Superior Services.
5,3
2.5 JS ,!
^4nin /Facilities
Liquor Sir.
89
D
-_ ... ..
Done
Liquor Store improvement - exterior awningsifront wall enlarge /9X26 addition.
4.6
3A :RW
-.� /Utilities
Water.
85
D
Done
:Complete fencing of 800,000 gallon above- ground water tank.
5.0
3.6 JS
Worklist 2003: 01/24/2003 Page 3
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
Key - -
A - Urgent, B - Very High Priority, C - Priority, D - Mild Priority
'ADERSHIP Rnk
original
Completion
'
'
.ATEGORY'
1998 Prior
Record
Project Description
Ave
A-
Ave Project
PW /Parks
Maim. 76
D
Done
Adjust mowing practices - introduce native grasses where appropriate.
Rt
5.6
Tm Leader
JO
Adn,inrn•us
admin. 40
done - ongoing,
done - ongoing
System Development - Internet Applications
3.5
PW /Parks
_._. __
ntaint 100
-...
done- a,gomg
.done ongoing
Playground equipment - addition of handicap accessible equipment
JO
_-.. .
Admin /Records
Retention
Done-ongoing
Done ongoing
_ p
Create and implement records management Ian.
.. -6.8
- _..
PW/Parks
_ Park 34
Done-ongoing
Done - ongoing
_
Develop and implement an "adopt a_park" program.
2.6 6.00
6.00 _
-- _
Admin/MIS
Admin, 43
Done - ongoing
Done - ongoing System Development - Geographic Ltfonnation Systems
712
4.2 .JO
Admm/lt'lIS
Education
Done - ongoing
Done ongoing
Computer training for staff.
JO
-
PW /Parks
Pad, 64
_
Done- ongang
Done ongoing
- ..
Use pathway maintenance funds to finance pathway/sidewalk now removal equipment
4 JO
PW /Parks
-_
D- taint. 102
Done - ongoing
_s_
Done - ongoing Playground equipment maintenance.-
_ _ _
_J_S_
Admm/Facilities
Sr. Cuter 119
e
Done
-
Add Office /Work Space at the Senior Center
-
M --
PW /Parks
Parkrke, 25
e
Done
Complete_ Bridge Park improvements as recommended by Parks Comm and MC
3.o
a 5 JO
Pwitrees
Trees 20
e
Done
Develop dutch elm cutting guideline for timely completion using City & contract
T9
s.o
1.2 JS
t.s JS
Admin /Facilities
Si. Cmer 117
e-
Done
- -
Additonal parking at the Senior Center
-
-
PW .'Facilities
cemetep 108
e
Done
_ _ _
Hillside Cemetery fencing project, search out additional funds or grants.
s.o
a.s
a.s JO
4.0
Admin/Facilities
Library 46
e
Done
Purchase internet work stations, chairs, overhead projector, picnic table,
JS
m
A m %Facilities
Sr. Grier
e
Done
Add Kitchen facilities at Senior Center.
7.2
3.0 !RW
- _'JO
Adrmn /Facilities
Admin.
e
Done
Improve lighting at City Hall in Cooperation with NSP.
10
4.5
PW /Parks
Park 60
e
Done
_
Freeway Park - Meadow Oak. Outlot A.. parking lot.
4.2
3.6 FP__
A inn Facilities
Sr. Cmer
e
Done
Additonal meeting room at the Senior Center
6.6
2.8
Admin Facilities
Sr. liner 121
e
Done
Additional bathroom facilities at the Senior Center
3.o
a.6 JO _
admin %Gust se v.
organ. 109
e
Done
_
Define proper level of Chamber support from City staff.
z;
4.5 JO
PW /Parks
Path 2
e
Done
Develop north /south and easthvest snowmobile routes ( now implement).
.6
9.2
1.5 RW
-
RW
.Adn,in /Cust. Serv.
Service 115
_ e
Done
Establish policy for use of City LOGO - Who can use and four color versus two
4
Ptt /Stieets
M1laint. 105
e
Done
c
Plan, develop plans & specs for parking lot overlays in downtown parking lots,
3.4
q s
3.210
Ptt /u h es
solid waste 76
e
Done
Integrate 30- gallon garbage cart into newsletter & garbage pickup system.
a ,IS
PW /Parks
Park 69
e
no
Freeway Park - concession area.
63.
IS
Facilities
wrks t3ld 9
f
Done
Complete fencing, lighting, and screening at PW facility.
.,
derv. Project
Residential 21
f
Done
Close out River Mill project.
IS
:�� -
\du,rn >qt5
Admin. 2
f
Done
Computer Link from Motor Vehicle
Adm in
Library 71
f
Done
Interior maintenance - carpet, mouldings, paint, bathroom tile, shelving; wallpaper_
CS
/Budgets
Admin/Budget
Planning 104
f
Done
etc
Budget review process - assemble budget data & give to Council.
_
JS
MI/Streets
Equip, 82
IF
Done
Purchase and install lube rack at PW shop.
RW
'JS -
PR /Parks
,rlaiot 101
f
Done
Clean up Battle Rapids Park.
- -
PW,Utilities
San Sew 66
f
Done
Wastewater treatment plant construction project.
PW /Streets
Equip. 78
f
Done
Specifications, bids, & purchase new paint striper.
Dev. Serv. Project
Commercial 60
f
Done
Griinsmo /Peterson Funeral Hoi»e - Process CUP; variances & ordinance
JS
- -
' v. Serv. Project E. %HR
Commercial 31
f
Done
amendment.
Dundas Road/Highway 25 realignment.
JO
Admin /Finance
ev revert' '1
f
Done
Tracking system for properties owing util. fees, hookup chgs,_ deferred ascots, area
_'
JO _
Dev. Se„ Project
Residential 26
f
Done
chos.
Replat Meadow Oak lots into Eastwood Knoll development
_
CS
Pw /Utilmes
Water 96
f
Done
Leak detection testing of various water mains.
J_O__
Admin /raaltties
motor veil 6
- -
f
Done
Interior painting /upkeep at motor vehicle office. -
_
Dev. Seri Project
Canmercral 52
f
Done
- --
Relocate Commuter Parking Lot
Admin /Records
Retention 93
f
Done
Records destruction for 1997 (City hall).
_
JO
PW/Parks
Parkriver 62
f
Done
- - - _
Contract for additional power at gazebo at request of L_ ions Club.
KD
_ . Pw /Unhties
water 60
f
Done
_ _ _ _ _
Specifications. bids, and refurbish Well #2
JS_
_
Admin /Facilities
- -
Liquor Sir 17
-
f
Done
Repair, reconnect or get new air conditioning system for liquor store.
JS
PW /streets
Mainz 75
f
_
Done
Plan, specs, bids or quotes on pavement replacement on some 77 -3 intersections.
JH
v. Serv. Project E /HR
Admin 5 -
f
Done
Finalize the preparation of building permit and site review process materials
IS
PW/Utilities
Solid Waste 63
t'
Done
Develop contract with Elk River Landfill.
FP
_..
Admin /Facilities
Liquor Str 13
f _
Done
Install new fluorescent light system at liquor store.
JS _-
PW/Streets
n -Iaioc 7
f
Done
Inspection and repair of downtown lighting system.
JH
Dev. Serv. Ord.
Sever 10
f -
Done
Revise on site sewage treatment ordinance (assist Building Official).
is
�FP
Dev. Serv. Project
Residential 24
f
Done
- - -
Close out Meadow Oak 4th improvement project.
...
--
Admin /miS
Admin. 44
£
Done
System Development Building Inspection
JO
A Amin/Facilities
_
Admin 9
£
Done
- - -
Removal /replacement city hall air conditioner enclosure.
J0
-- -
rim /MIS
�.
admin. 3
IF Done
Computer Maintenance and PC replacement program and implementation.
Fp
-
CS
Worklist 2003: 01/24/2003 Page 4
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
Worklist 2003: 01/24/2003 Page 5
Key
- -
A - Urgent,
B - Very High Priority, C - Priority, D - Mild Priority
ADERSHiP Rnk
Original
Completion
- - -- -
_-
..-- _4TEGORY
_
_ --
1998 P iot itv
Record
Project Descri
__ P -_.
Ave Ave Project
R_t Tm Leader
.4dmm /Records
Retention 87
f
Done
-tion _ ._ _ _ _
Begin records destruction at public works.
-
v. Sery . Project E /HR
Admin 109
f
Done
-- - -
Develop a cost acounting system for TiT Districts
KD
Admin/Facilities
Liquor Su 14
f
Done
Purchase humidor to accommodate increasing cigar sales at liquor store.
JH
v. Serv. Project E /HR n,dnsirial 97
f
Done
- - - - _
Finalize Lake Tool, Prairie West and Fay -Mar projects.
_
-
- �pK-
Admin/Records
Filing 86
f
Done
-- _
Create economic development filing system.
Admrnmerso,inel
-
Admin 105
f
Done
Update personnel policy to reflect current statutes /laws.
_ _KID
PIA'/Streets
Mamt 77
f
Done
.......
-
.Railroad crossing upgrade at West Co. Rd. 39 and Walnut.
RW
- -
Admin/Facilities
Admin 4
f
Done
- - -- -
Remodel /upgrade city hall garage big insp vehicles.
,is
--
FP
Dev Serv. Project
connnercial 54
f
Done
Ruff Auto Planned Unit Development - Complete the project.
--
JO
v. Seib Pro ect E /HR
_J_...
Housing 99
f
Done
Development of second phase of Mississippi Shores.
-- .-. -- - --
PW /Streets
Ivtamt
f
Done
Regrade an_ d restore West Co Rd. 39 ditch at PW facility.
_ OK
1S - -
PW /Facilities
Cemetery 110
f
_ _.
Done
-_
Develo secs for sexton for Riverside Cemetery and advertise and hire contractor.
TRW
v. Serv. Project E,'HR Admin
- ...
f
Done
Develop a cost accounting system for GMEF Loans
_
- - - '
Admin /Records
Retention 92
f
_
Done
- -
Research data privacy act -- distribute info. to clerical support staff.
R W
' Admin /Facilities
Admin 8
f
Done
Gain compliance with ADA guidelines.
_ KD_
- FP -
Pw/utilities
water 61
f
Done
Complete water tower painting project.
�S
.4dmin /nus
Admin. 41
f _
Done
- -
S} stem Development - Computer_Atded Design -
Pw /Utilities
_.
Maim 95 _.._..
f
Done
Block repair to pump_ house # 1.
Jo
- --
Aamin /Gust Sery
Oman 123
f
Done
Establish Policy for support of advisory groups - non appointed MCP, iDC
MT
RW
_Dev. Serv. Project
Commercial 53
f
Done
Dave Peterson Monticello Ford expansion - Process CUP
'JO
Dev. Sery . Project
Lsriwnon 38
_ f
Done
High School building environmental assessment and CUP process.
_ _.
IO
Dev._ Serv. Project
Institution 30
-
f
Done
_
High School building construction project.
Admin /Finance
Dev. Re,.. 5$ -
_
f
Done
_
Resolve storm sewer trunk fee program - Follow -up.
JO
mm /Gust. Serv.
Service 7
f
Done
_ .
Develop customer service feedback survey sheet.
JO
-
Dev. Sen'. Project
.Residential 18
f
Done
Art Hill 40 -acre residential development.
FP
Adrn m /Facil ies
Liquor Sir 15
f
Done
_
TV monitor for liquor store to make customers aware they are on film.
JO_
Serv, Project
Residential 23
f
Done
Orrin Thompson - 80 -acre residential project.
JH
Serv. Project
Institution 34
f
Done
Hospital plat update and record.
JO
1O
Admin/Records
Filing. 88
f
Done
Reorganize HRA and EDA records.
_.. ..
KD
PW Utilities
... ...
San Se, 65
f
Done
- -
Continue sanitary sewer inflow and infiltration efforts prior to April 1997.
--
AdminiMIS
Admin. 45
f
Done
Computer System Application Development Overall Planning
is
Dev. Serv, Project
Commercial 55
f
Done
Gould Bros. expansion - ProeeSS CUP.
JO
Admin /Records
Filing 94
f
Done
- -
Review all records from OSM (38 boxes)- -copy those needed- -file copies.
-,
KD
Dev. Sere. Ord.
General 11
f
Done
Telecommunication tower ordinance amendments
-
V. Serv, P, o'ect E /HR
J
Industrial 98
f
Done
_
Develop a system (worksheet) to calculate development fees for industrial
FP
_- - --
OK
Dev. Serv. Project
_.
Commercial $6
f
Done
prospects.
Finalize Monticello Business Center plat.
- --
- v. Serv. Project E /HR
Admin 10$
f
-
Done
Define level of staff support necessary to support Economic Development office function.
io
'.RW
Dev. Serv. Project
Residential 20
f
Done
John Leerssen - 10 -acre residential project
-- --
:JO
Admin /Records
Filing $5
f
Done
Combine basement administrative records into one system (all side - tab).KD
Dev. Sery . Project
Residential 22
f
Done
- ... -
Close out Briar Oakes Estate II improvement project
Pw /sneers
Equip.
f
-
Done
-_ ...... _ - _ _ .. _
Specifications, bids and purchase new air compressor for street dept
JO
is
nvn acilities
Liquor Str
f
Dane
Rebuild rear garbage fence at liquor store.
Admin /Facilities
Pub. Safe 73
f
Done
Budd and relocate dog pound.
JH
PW Streets
-
Maint 72
f
Done
Sealcoat prograin - 1998- - --
JS
- - - -- --
Admin Facilities
Library 70
-
f
Done
Maintenance to library building exterior - lights, signage resurface parking lot.
is
Admin /Finance
Dev. Rev.. 74
f
Done
_
Draft new rate structure and ordinance for sanitary sewer user charge. Y
_ JS
-
Admin
Mandate 68
f
Done
_
Reorganize safety committee and continue programs and job hazard analysis.
JS
JS
Dev. Serv. Project
Residential 119
f
Done
Close out Klein Farms Estates.
Dev. Sei, Project
institution
f
Done
St Henry's - determine min for 7th St. - CUP and public urip..process.
JO
Dev. Serv. Project
Residential 27
f
Done
Klein Farms I1I - Plat approval and public improvement process.
JO
Pw /Parks
Maint. $4
f
Done
Specifications, bids, & purchase small loader and trailer for parks dept.
JO
Admin /Records
Retention 91
f
Done
Add specific record categories to retention schedule.
JS
--
Dev. Serv. Project
Streets 28
f
Dune
Parking along CR 75 across from Pinewood School.
KD
_
D ev. Sery /Cost. Serv.
ub relation 33
f
Done
Develop consistent administrative policies & code applications.
io
Dev. Serv. Project
institution 51
f
Done
Resurrection Church site review /annexation /rezoning process.
JO
'
;erv. Project
Residential 25
-.
f
Done
K ellberg East sanity
I o sanitary sewer connection - complete the protect.
JO
- - -- — "-
JO
Worklist 2003: 01/24/2003 Page 5
City of Monticello -- 2003 Update
Project Priority Listing and Completion Record
Worklist 2003: 01/24/2003 Page 6
Key
-
A - Urgent,
B - Very High Priority, C - Priority, D -Mild Priority
ADERSHIP
Rink
Original
Completion
1. tTFGORY
1998 priority tty
Record
Project Description_
Ave v Ave v
Project
Adinin /tins
Adtnin.
39
f
Done
_
System Development - Network versus AS 4000.
Leader_
Admin/Records
Retention
90
f
Done
-
Continue inventory of basement records.
Jo
-
PW /Facthties
Wrks Bld 67
f
Do„e
_ —
- -
Spectttcations &obtain quotes for roof repair to Office of Public Works.
. 11 --
- '
Dev. Sei, /Cult. Serv.
ub. relation
'59
- -
F
Done
Enhance customer applications, forms, records, brochures & applications.
AdminITacilnies
Library
87
In process
In process
Expand Library - - -
Jp
-- _- - -
Adn,in /cost. sere.
Service
79
Ongoing
done-ongoing
-..
Participate in City /community services expo
4 s a e Rw
Dev. se\ Project
Conneicial
57
y esea d improvements and all associated land transactions.
i.4 Ls . RW
-
PW /Parks
Path
35
. _
Done
Complete ISTEA project/pedestrian overpass at County Rd 118-
- Jp
Pw /Parks
Path
29
Done
- - --
Develop Prairie Creek Park-Jo
PW /Parks
Path
46
Done
ISTEA - Pathway Construction from Middle School to Meadow Oak_.
PW /Parks
:.. Pain
48
Done
- ..- - -- - _
- -- -
ISTEA - Pathway Construction along CSAH 118 connecting School Blvd to CSAH
JO
_ __. __ J
75.
1p
Worklist 2003: 01/24/2003 Page 6