City Council Agenda Packet 04-14-2003AGENDA
REGULAR MEETING - MONTI ELLO CITY COUNCIL
• Monday, April 14, 2003 - 7 p.m.
Mayor: Bruce 'I'hielen
Council. Members: Roger Carlson, Glen Posusta, Robbie Smith and Brian Stumpf
1. Call to Order and Pledge of Allegiance.
2A Approve minutes of March 24, 2003 regular C until meeting. �Sv
B Approve minutes of March 24, 2003 special C until meeting.
3. Consideration of addin T items to the agenda.
A -- W G 0 kvl-G
4. Citizen comments /petitions, request and comp aints.
5. .Consent agenda.
A. Consideration of resolution approving renewal of charitable gambling license for American
Legion Post #260.
B. Consideration of ratifying new hires as identified.
�l ® Consideration of a request for a conditional use permit for concept stage planned unit
development to construct office /retail building and parking. Applicant: Mike Cyr /MLC
Building and Remodeling and Liberty Savings Bank.
D. Consideration of amendments to the dis rict boundary map identified in the Downtown
Redevelopment Plan. Applicant: City of Monticello.
E. Consideration of a request of Home Depot to allow a pylon sign in excess of the zoning
requirements.
F. Consideration of allowing a benefit /stre t dance at the west parking lot of the Community
Center on Friday, May 2,2003.
G. Update on goal setting process - dctermi�ie need to prioritize tasks prior to joint Monticello
Local Government Meeting.
6. Consideration of items removed from the consent agenda for discussion.
7. Public Hearing on Phase I of Core Street Reconstruction Program, Project No. 2002 -14C'.
8. Public Hearing - Consideration of an ordinance annexing property into the City of Monticello (Wolters
Property - Prairie Ponds)
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Agenda
Monticello City Council
April 14, 2003
Page 2
9.
10
11.
12.
Consideration of various utility fees and inc
UNTIL NEXT MEETING)
Approve payment of bills for April, 2003.
Preliminary consideration of employment ni;
Adjourn.
fig fees to cover replacement in the future.(TABLED
•
MINUTES
REGULAR MEETING - MO TICELLO CITY COUNCIL
March 24, 2003 - 7 p.m.
Members Present: Roger Carlson, Glen osusta, Robbie Smith, Brian Stumpf, Bruce Thielen,
Members Absent: None,
1. Call to Order and Pled a of Alle fiance.
Mayor'l,hiclen called the meeting to order at
Allegiance was said.
2A.
3.
4.
5.
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7 P.M. and declared a quorum present. The Pledge of
f. , ,rove minutes of March 1 U 2UO3 s eci 1 Council meeting.
BRIAN STUMPF MOVED TO APPROVE; TI IE MINUTES OF THE MARCH 10.2003
SPECIAL COUNCIL MEETING. ROBBIE 'MITH SECONDED THE MOTION. MOTION
CARRIED WITH ROGER CARLSON ABS AINING.
Approve minutes of March 10 2003 re run• r Council meeting.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE MARCH 10, 2003
REGULAR COUNCIL MEETING. GLEN POSI.ISTA SECONDED THE MOTION.
MOTION CARRIED WI'T'H ROGER CARL, ON ABSTAINING.
Consideration of addin items to the agenda.
Jeff O'Neill requested that approval of the final plat for Groveland 4"' Addition be added to the
consent agenda. Glen Posusta requested that the Council give direction on the issue of outside
employment by a city employee. Mayor Thie en noted that the Council has had this discussion
before and lie could update Council member P Dsusta on the Council's discussion. Glen Posusta
stated that according to the City Administrator direction on how to handle this was to conic from the
Council.
Citizen comments/ etitions re uests and co laints.
Mayor Thielen explained the purpose of the cit zen comments portion of the agenda. There were no
citizen comments.
Consent A ends
A. Consideration of approving new hires and departures for Community Center and City Hall.
Recommendation: Ratify the hires as identified.
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Council Minutes - 3/24/03
Consideration ofapproving a temporary on -sale liquor license for Ducks Unlimited Banquet
and Riverfest - Applicant: Monticel o Lions Club, Recommendation: Approve for the
Monticello Lions Club a temporary onsumption and display permit for the Ducks Unlimited
Banquet on May 5, 2003 and a tern orary on -sale license for Riverfest on July 12 -13, 2003
C. Consideration of a resolution declaring intent to reimburse project costs through bond sale
proceeds. Recommendation: Approve Resolution No. 2003 -15 declaring intent to
reimburse project costs through bond sale proceeds.
ll. Consideration to adopt a resolution cndorsing special legislation bill. Recommendation:
Approve Resolution No. 2003 -16 endorsing special legislation bill to extend the five year
rule to ten years for TIF District No. 1-22, City of Monticello.
E. Consideration of accepting donation of land (Outlot A of River Mill Subdivision) from Kick
and Roberta Murray. Recommends ion: Move to accept Outlot A of River Mill as a
charitable gift to the City of'Montlicei lo.
F. Consideration of a request that the PI inning Commission call for a public hearing on a
Comprehensive Plan Amendment that establishes a ratio of single family to two family
development. Recommendation: Move that the Planning Commission review the housing
development goals for the City in areas guided for low density and consider initiating a
comprehensive plan amendment pros ss that would result in refined density and housing
type standards in low density areas.
G. Consideration of approval of final plat and development agreement for the Groveland Fourth
Addition.
ROGI:;R CARLSON MOVED TO APPROV .J THE. CONSENT AGENDA WITH THE.
ADDITION OF ITEM #5G, FINAL PLAT A PROVAL FOR GROVEL.AND FOURTH
ADDITION. ROBBIE SMITI I SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
b. Consideration of items removed from the
None.
7. Continuation of public hearing on im
north of K"ellber 's Park and Dundas
Project No. 2002 -06C.
Kevin Kawlewski from WSB & Associates nc
on March 10, 2003. He gave a brief recap of'
2
ent aunda for discussion.
ent to Cedar Street from Chelsea Road to
From Cedar Street to County Road 117.
ed this was a continuation of the public hearing held
le information presented on March 10, 2003. The
project was broken into parts and the impro`
work was provided. Part I covers the area of
which includes sanitary sewer, watermain, si
estimated cost for this portion of the project
from Dundas Road to Chelsea Road and incl
estimated project cost is $519,210. Part III
includes streets, storm sewer and street lighti
Kevin Kawlewski discussed the basis for the
street lighting, street and sidewalks will be a
assessed on a front footage basis if there is la
property. Based on these assessment proved
that the assessments for Cedar Street from Ki
$26.14 /per front foot for sanitary sewer; $44.;
storm sewer with $ 3,462 /acre for contributing
estimated street costs for Cedar Street from D
foot and the estimated cost for the irnproveme
Kevin Kawlewski stated at this time the Co
portion from Dundas Road to Kiellberg's.
later date. It is anticipated that bids will be
from the Council.
BRIAN STUMPF MOVED TO REOPEN THI
2002 -06C, CEDAR STREET IMPROVF,MEN
MOTION. MOTION CARRIED UNANIMOI
Mayor "Thielen reopened the public hearing. M
assessment for the Amax property. Kevin Kaw
asked the City Attorney if a Council member w
Project should handle Council consideration of
the Council member could participate in the dis
issue. No one else spoke for or against the prof.
Public hearing.
BRIAN STUMPF MOVED TO ORDER THE
OF PLANS AND SPECIFICATIONS FORTH
FROM DUNDAS ROAD TO K.iELLBERG'S
MOTION. MOTION CARRIED WITH GLEN
Glen Posusta asked about the section of road
Kawlewski indicated that the City is in negoti
Council Minutes - 3/24/03
ements for each part and the estimated cost for the
Cedar Street from Kjcllberg's to Dundas Road
reets, sidewalks, storm sewer and street lighting. The
s $1,176,785. Part 11 is the portion of Cedar Street
_Ides streets, storm sewer and street lighting. The
the proposed improvement to Dundas Road which
rig at an estimated cost of $328,530.
Droposed assessment. Sanitary sewer, watermain,
sessed based on front footage. Storm sewer would be
z-ral benefit and on an acreage basis for undeveloped
res and the estimated projects costs, it is anticipated
!Ilberg's to Dundas Road would be approximately
9 /per front foot for water; $17.40 /per front foot for
area and $142.24 /per front loot for street costs. The
Indas Road to Chelsea Road is $163.37 per front
its to Dundas Road is $151.39 /per front foot.
It is being asked to proceed with the Cedar Street
e other portions of the pro'lect may be added at a
rived on April 25, 2003. There were no questions
PUBLIC: I LEARING FOR PROJECT NO.
FS. ROBBIE SMITH SECONDED THE
SLY.
lyor Thielen asked if there was a proposed
ewski indicated there was. Mayor Thielen their
io is a property owner affected by a proposed city
he item. City Attorney, Matt Brokl, indicated that
ussion but would need to abstain from voting on the
)sed assessment. Mayor Thielen then closed the
ZOJECT AND APPROVE PREPARATION
IMPROVEMENT OF CEDAR STREET
,RK. ROGER CARLSON SECONDED THE
OSUSTA ABSTAINING.
Is riot in control of the developer. Kevin
ns with the property owner and lie believes they
oil
will be part of the project. He added that the
be left out should the negotiations fail. City
owner would be amenable to the project pro,
Wolfstellcr stated that the negotiations are in
necessary right of way. However, should nel
Glen Posusta asked for the total cost per prol
not have it broken down in that manner at thi
8- Consideration of approval of final
Street Park and authorization to in
advertisement for bids.
Public Works Director, John Simola, present
for authorization for the well only at this timf
date for authorization to proceed with the puI
northeast corner of the Fourth Street Park in 1
indicated it was a good site and according to
area without affecting the downtown wells.
layout for the well at their March 20, 2003 m,
will replaced using utility funds but a new sit,
Commission. .John Simola indicated that the
replaced. He noted that the project would be
would be no assessments.
Council Minutes - 3/24/03
specifications will be done so that this portion could
Administrator, Rick Wolfsteller, indicated that property
ided the assessment cost is reasonable. Rick
process and he believes the City will acquire the
otiations fail, the City could condemn the property.
erty owner. Kevin Kawlewski indicated that he did
; time but could provide that information later.
Well #5 and pump house at Fou
final deli n laps ands eci ations and
J information on this item noting that he was asking
He will being coming back to the Council at a later
phouse. The proposed location for the well is in the
.e area of the basketball court. A test well in this area
ie hydrologist, 2000 gpm could be pumped out of this
he Parks Commission unanimously approved the
sting. John Simola stated that the basketball court
has not yet been determined by the Parks
watermain located on Ramsey Street would also be
financed using monies from the utility funds so there
"There was some discussion on the water consumption and the need for the well. John Simola stated
that implementing the odd /even watering ban helped reduce water consumption and even though the
constructions of a new well would handle current consumption, he felt it was still important to keep
the watering ban in place as a conservation Inc sure. The next step in the long term planning for the
water system would be construction of another water tower. .John Simola indicated that the water
from the new well would run through the pipe. but would not go through the reservoir. Glen
Posusta asked how the chemicals used in treat] ig the water would be applied to the water pu nped
from this well. .John Simola stated they would be injected. It is hoped to have the well on line by
the end of the year. Glen Posusta also asked about sprinkling systems. John Simola stated that
ordinance had been amended to require rain sensors on all new commercial sprinklers and existing
commercial sprinklers to be retrofitted by June 1, 2003. Mayor Thiclen asked .John Simola to
cheek the sprinklers on I lart Boulevard to verit V that they did have the sensors.
GLEN POSUSTA MOVED TO APPROVE "TJ
THE PUMPIIOUSE IN THE FOURTH STRE
I)RAWINGS, APPROVE THE SCOPE OF W
ESTIMATES AND WORK SCHEDULE ANI.
SPECIFICATIONS FOR THE WELL AND A:
4
IE SITE, SELE.C'TION FOR WELL NO. 5 AND
',T PARK AS SIIOWN ON ]'HE PREPARED
)RK BY LIESCH ASSOCIATES, COST
TO AUTI IORIZU PLANS AND
>VFRTISEMENT FOR BIDS FOR WELL
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9.
. 10.
CONSTRUCTION. ROGER CARLSON
UNANIMOUSLY,
Council Minutes - 3/24/03
ED TI IF MOTION. MO'T'ION CARRIED
ubhe hearing date for It
Kevin Kawlewski indicated that they are I
Program and would schedule the public hE
report will be provided to the Council, M.
the point where the City is ready to impler
the seed money and was not intended to cc
the street reconstruction program will be f
public hearing residents will be able to get
estimated costs addressed. Brian Stumpf
fully determined as the City is still waiting
ore Street Recons
)osuag to do Phase 1 of the Street Reconstruction
ng for April 14, 2003- At that time the final feasibility
r Thielen stated it has taken the City awhile to get to
A this program. The monies that the City has levied is
r the entire cost of the improvements. Fach phase of
ed by assessments as well as the levied funds. At the
their questions relating to the improvements and
ed that at this tiirnc the scope of Phase I has not been
ormation on the condition of the utilities.
ROBBIE SMITH MOVED TO SET A PUB AC HEARING DATE; OF APRIL 14, 2003 FOR
PHASE I OF THE CORE STREET RECONSTRUCTION PROGRAM. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED tJNANIMOtJSLY.
for the in
d Prairi
John Simola provided the information on the proposed design layout for reconstructing the
intersection of River Street and Prairie Road. Initially it was thought this work could be done by
maintenance staff of the City and Wright Co my but now that does not appear to be the case. John
Simola noted that the cost of relocating the railroad crossing was a major consideration in the design
layout. WSB & Associates prepared a design layout and brought up several issues relating to the
design that need to be addressed. John Simoll reviewed these concerns with the Council and noted
that some of these conditions existed out there already and they couldn't be corrected by this
design. The street lights in that area would have to be relocated and it would be necessary to
reroute traffic during construction, .John Simola stated he had received a letter from Larry Nolan a
resident in this area also expressing concerns • bout the proposed intersection clesig11 including
drainage, vehicle lights and increased traffic. "The City Engineer and staff were asking the Council to
authorize working with the county to see which design items can be corrected and to determine cost
sharing for the improvement. The design would come back to the Council at a later date and if
some of the design issues can be worked, the Project would go in this year. Brian Stumpf asked if
any casements would need to be obtained. John Simola responded that there is a possibility one
casement may be needed. Brian Stumpf stated that this particular intersection needed to be made
safer and felt the City needed to pursue eliminating some of the hazards of this particular intersection.
Bruce "Thielen asked if the Council had any ply ns for improvements to this segment of CSAII 75.
John Simola indicated the County had just co pleted an overlayment and it was not anticipated to
do any work on the road in the near future.
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Council Minutes - 3/24/03
BRIAN S'TUMPF MOVED TO AU'TI IOR ZE TI IF CITY S'T'AFF ANT) CITY F.NGINF.ER TO
MEET WITH WRIGHT COUNTY ON THE PROPOSED DESIGN FOR RIVER
S"TREE"T" /PRAIRIE ROAD TO ADDRESS AS MANY ISSUES AS POSSIBLE; ANI) TO
DEVELOP A FINAL PLAN, SCI IEDULE AND COST SHARING AGREEMENT TO BE
BROUGHT BACK 'TO THE COUNCIL FOR APPROVAL AS A SUMMER PROJECT.
GLEN POSUSTA SECONDED 'THE MO'1 ION. MOTION CARRIED UNANIMOUSLY.
11. Consideration of appointments: A oint nent of Council representative to EDA and Par]
Commission and appointments to Police ommission vacancy and Planning Commission
vacancy.
The Council reviewed the positions that were open and it was noted that the Council representative
to the EDA would be a voting member. Mayor Thielen asked Robbie Smith if he would be willing
to serve as the Council representative to the EDA and he indicated he would. Dick Frie, Planning
Commission Chair wanted it in the Council record that the applicants for the vacancy on the
Planning Commission were excellent candic ates which made the selection a much more difficult
process. lie hoped that the applicants not selected for the Planning Commission vacancy would
consider serving the community when vacancies on other boards occurred.
ROBBIE SMITH MOVED TO APPROVE HE COUNCIL APPOINTMENT OF ROBBIE
SMITI I TO THE EDA AND PARKS COM ISSION, 'T'1 IF APPOINTMENT OF DAVID
RIFTVELD TO THE PLANNING COMMISSION AND TI IF. APPOINTMENT OF JON
FIOFF TO THE POLICE COMMISSION. ROGER CARLSON SECONDED TTIE MO'T'ION.
MOTION CARRIED UNANIMOUSLY.
12. Consideration of a meat of bills for Ma
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR MARCI I. GLEN
POSUST A SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Glen Posusta commented on the bills noting
the purchase of equipment did not have to be
Wolfsteller stated that as long as the item is
requirements it did not come before the ('our
questioned why the City couldn't purchase th
City cannot exclusively select vendors.
Added Items:
Glen Posusta stated that based on comments and coi
investigation on a city employee who also did work
Council he didn't want the City to deal with this per
6
the purchase of a truck for $15,000. He asked whether
approved by the Council. City Administrator Rick
budgeted item and meets the statutes as far as bidding
icil as a separate item for approval. Glen Posusta
eir equipment locally. Mayor Thiclen stated that the
:erns he had received from citizens, he did some
)r another city. Mayor "Thielen stated that as a
)nnel issue as it could contain private and confidential
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Council Minutes - 3/24/03
data. Mayor Thielen provided some background o z previous Council handling of this matter. If there was
an issue that Glen Posusta would like to put before the Personnel Committee he could do so. Glen Posusta
stated that the City Administrator informed him that the procedure was to get direction from the Council.
Glen Posusta began explaining inlorsnation he had received. Mayor Thielen stated that if this was going to
be an accusation it should not be done during a Council meeting. Glen Posusta stated he had no personal
issues with the individual but was doing his job as a member of the Council. Mayor Thielen stated that the
city had a governance policy stating that the City A tninistrator handles the personnel policy. The City
Council acts as one voice and not as individuals in Providing direction to staff. Glen Posusta reiterated that
this was not a witch hunt but he was just trying to d the job he was elected to do. Brian Stumpf stated he
did not want this discussion to go on without sonic direction. Brian Stumpf felt that if there was a ercc p tion
that sorneone was doing other work on city tin-le, it should be investigated. Bruce Thielen stated this was tr
the time or place for that discussion. Rick Wolfste ler stated the concern had been discussed in the past
ot
and when Glen Posusta asked him to investigate thi , he responded with a memo stating this issue had been
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discussed and if he wanted anything further, the o ncil should give direction as to what they wanted done.
Glen Posusta stated that with the information he had received, he felt thi
looked into. s was something that should be
Mayor Thielen stated that there was no basis for accusation and asked the City Attorney to comment on the
discussion. Matt Brokl stated that were getting into specifics regarding employee performance. lie indicated
the C . ouncil could direct the City Attorney to investigate the procedure to handle this and report back or the
Council could investigate this on their own. In that c se the meeting should be closed, unless the employee
being evaluated requested that it be an open meeting. p �, Brian Stumpf clarified that as a full Council they have
the right to investigate but not as individuals. Ile felt that any investigation considered should be handled by
the Personnel Committee or City Administrator and personally felt that the issue had been addressed.
Posusta asked to be on the Personnel Committee. Ile was told there are currently two Council members onl
the Personnel Committee and additional Council met bens would make a quorum of the Council and the
Personnel Committee would have to meet all requirements of the Open Meeting laws. Mayor Thielen stated
that this type of employee performance discussion at �i public meeting was a dangerous precedent. Glen
Posusta stated h Mayor the authority had a right to speak out. Mayor fhiclen pointed out that the M h to
give .a speaker the floor. y
13. Adjourn
ROGER CARLSON MOVED TO ADJOURN
THE MOTION. MOTION CARRIED UNANI
Recording Secretary
7
T 8:25 P.M. ROBBIE SMITH Si✓CONDED
OUSLY.
MIND ES
. SPECIAL MEETING - MONI ICELLO CITY COUNCIL
March 24, 200 - 5 :30 p.m.
•
•
Members Present
Roger Carlson, Glen PoSllsta, Robbie Smith, Brian Stumpf and Bruce Thielen.
Members Absent: None
1. Call to Ord
Mayor Thielen called the workshop Meeting
present.
2. Core Street Reconstruction Workshop.
Kevin Kawlewski from WSB & Associates ri
Reconstruction program. Phase I of the Core
areas running north and south of the railroad
south of Broadway to 7"' Street and lying bet)
order at 5:30 p.m. A quorum of the Council was
iewed the feasibility report for the Core Street
treet Reconstruction program was split into two
Icks. Phase 1, in its entirety, encompasses the area
en Chestnut Street and Pine Street.
As part of the street reconstruction program, the
City is also looking at replacing, utilities where
needed. Figure 4 of the feasibility report Outlined
sections of sanitary sewer pipe that was intended
to be replaced as well as those lines where repairs
were needed. Televising of the lines revealed
dips in the line, cracked pipe and valve separation.
The cost estimate for utility work is based on
what was televised and would be pro - rated over
the whole area. Kevin Kawlewski stated that
due to the age and condition of the pipe, he would
recommend that prior- to placing the final lift of`
blacktop, the lines be televised again to make
sure there was no damage to the pipe during the
course of construction. There is some storm sewer
proposed for construction in the area of Elrn
Street and Minnesota Street but this will be a
developer driven cost and not a direct cost to the city.
The storm sewer work includes a pond 1ng area
and some piping. Figure 8 of the feasibility report
showed which streets were gravel, which had
CUrb and gutter and which did not. Figure 9 showed
the watermain location. It is proposed to relocate
the lines on 3r`' Street and 4"' Street to the other
side of the street. It is also proposed to replace
the 4" line that exists on Minnesota Street and
locust Street. Removing only the 4" lines and
not the 6" line as initially discussed would reduce the
project costs. There was some discussion on the
average life of cast iron pipe. Kevin Kawlewski
stated that cast iron pipe can last as long as 100
years or it can fail after 30 years. John Simola
suggested leaving the 6" line in place and have
a leak detection Company come In and see it there are
any leaks. John Sirnola asked if the pipe is relocated
to other side of the street, would the City
have to replace those services that were replaced
in 1978. John Simola estimated that 25% ol'the
sewer pipe would need replacement. As far as
the watermain, John Simola stated that 4" line should
definitely be removed because it is extremely c
ld and the valves are bad. The decision to remove
the 6" line would be made by the Council. Th
estimated cost for removing the 6" line would be
$800,000.
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Couulcil Minutes Special Meeting - 3/24/()3
The Council discussed the commercial sec ion of streets proposed for Locust. Street and Minnesota.
Street. A commercial section is being pro _ osed because of the high volume of traffic on these
streets and the bad soils. John Simola scat d that on most of the streets there is 5 %" of bituminous.
Kevin Kawlewski said they need to take SE mples of the material because in the 70's some of the
materials used were low on aggregate. He stated that a lot depends on the amount of Class V that
is present. .John Simola asked what steps -would be taken to reduce the amotint of disruption for
the residents in the area. Kevin Kawlewsk I explained procedures that could be utilized and added
that the amount of subsurface work they had to do will impact how long the project will take. Glen
Posusta asked about the need to replace curb that is only cracked. Kevin Kawlewski stated that
the cracks allow water to seep in and then tile freeze /thaw cycle further deteriorates the curb. Glen
Posusta also questioned the removal of 5 ' /2' of blacktop. Bruce Thielen stated that since we don't
know what is below the blacktop, we don't know how much work is going to be involved. Kevin
Kawlewski explained the reclaiming process. it is proposed that the residential street section will
consist 01'6" ofthe reclaimed bituminous to xture and sand with 3" of blacktop. Kevin Kawlewski
was of the opinion that the reclaimed asphalt mix provided a better base. Kevin Kawlewski said
that once the analysis of the borings was done they will update the feasibility report to reflect those
findings. John Simola emphasized the need to proceed with the project. If the public hearing for
the project is held oil April 14 "', the project Could be bid in May. The Council didn't want to se this
work going much beyond September. It was suggested to leave it as an option in the specifications
whether to place the second lift of blacktop 10 the spring ol'2004.
There was discussion on how much of the art
only Area 1 -A should be done at this time.
would be ongoing for a lengthy period of tin'.
and could be done smoothly and efficiently.
easier. .10111, Simola was concerned about ge
he favored including both Area 1 -A and 1 -B i
that starting a little smaller and having good s
years. Kevin Kawlewski suggested that if Ar(
combined with Phase II1. It was noted that be
would most likely be the most costly phase. h
there is pvc pipe in place instead of the clay p
high. Brian Stumpf stated that if you take the
Townhomcs out of Area I -B it is not such a bi
The estimated cost for Area I -A is approxima
approximately $1,228,100. There was disCLlssi
the Council that the City Engineer had recomm
sewer /water rates should be increased to help t�
Bruce Thielen felt that it would take time for th
increases or a storm water utility fund and that
project for their first phase. Glen Posusta state
2
a should be covered in the first phase. Some felt that
'he concern was since this was a new program that
it was important that the first phase was manageable
If that happened, it was felt future phases would be
ting further behind with the street reconstruction and
i the first phase. Glen Posusta and Bruce Thiclen felt
access the first year might make it better for future
a 1 -A was done this year, Area 1 -B could be
pause of the amount of utility work required, Phase I
other phases of the street reconstruction program
pe so the utility costs in these areas should not be as
Few development area, such as the Vine Place
area and could be done with Area 1 -A.
tely $2,427,540 and for Area 1 -B it is
an of Funding for the work. John Simola reminded
ended doing a rate survey to determine if the
ke care of some of the utility replacement costs.
City to investigate new Funding options such as rate
vould be another reason to 90 with a smaller size
I that most of the residents lie talked to are clueless
•
about the what is being proposed and are not
reconstruction work. John Simola said then
for Phase I as long as did not go over the $3,
another reason to go with a smaller project, s
cushion of funds that could be used. ,John Sir
need to know the funding mix. Because the
revenue to fund the reconstruction work in it
the cost would be assessed. Kevin Kawlew,
make a decision on the scope of Phase I of th
authorize some plan design work because it
ready to bid. Glen POSLISta stated that if the
sidewalk. The Council discussed the sidewal
system 25% of the cost would be aSSCSSed an
At this time Kevin Kawlewski reviewed the i
is being considered by the Council later this e
Kevin Kawlewski stated that it was included
included for the entire area as part of the proj
help light the pathway area. John Simola ind
the spacing for the lights to 400' instead of 35
come to approximately $250 /front foot.
The workshop session was closed at 6:50 p.in
Recording Secretary
Council Minutes Special Meeting - 3/24/03
aware that they will be assessed for the street
y were funds, state aid finds, trunk funds, etc. to pay
100,000 cost estimated. Bruce Thielen felt that is
>ould there be an unexpected cost there would be a
Iola felt before you decide on the project scope you
street reconstruction levy would never generate enough
entirety, it had always been the intent that a portion of
ki stated that at the public hearing the Council could
project. John Simola asked if the Council could
oi►ld save considerable time in getting this project
ity is going, redo the road, they should also look at the
policy. If the sidewalk is part of the City's grid
75% picked up by the City.
tormatron on costs for the Cedar Street Project which
ening. Glen Posusta asked about the street light.
ecause the developer requested that street lighting be
ct. Brian Stumpf asked if the lighting proposed would
cited it would not. There was discussion on reducing
Y. The estimated cost for all improvements would
0 5A.
A.
B
C.
D
Consideration of resolution approving renf
#260. (R.M.)
REFERENCE AND BACKGROUND:
The American Legion Club pull -tab gambling
31, 2003. The organization is requesting appr
through the State Gambling Control Board.
Council Agenda - 4/14/03
al of uambline license for American Leffi
ations located at 304 Elm Street will expire on July
of the City Council for renewal of their license
ALTERNATIVE ACTIONS:
1. Adopt a resolution authorizing the State Gambling Control Board to issue a pull -tab license to
the American legion Post #260 at 304 Elm Street.
2. Do not adopt a resolution approving the icense request.
STAFF RECOMMENDATION:
It has been the policy of the Council not to oppose any gambling license application request as long as
the organization was deemed to be a local organization conducting the gambling activity. The staff
does not have any reason to oppose the renewal of this application request.
SUPPORTING DATA:
Copy of' Resolution
Copy of Application
State of Minnesota
Gambling Control Board
a(G214PPR Premises Perm't Renewal Application
Printed: 1/10/2003
•
F d Use Onl
License Number: B- 00672 -001
Effective D te: 8/1/2001 Expiration Date: 7/31/2003
Name of Organization: American Legion Post 260
e
Name of the establishment where gambling will be
Am Legion Post 260
304 Elm St
Monticello, MN 55362
County: Wright
Lessor
,mises Information
Note: Our records show the premises
is located within the city limits
rmation
Note: Our records indicate that the
organization owns this premises
Bin o Activi
Our records indicate that Bingo is not conducted on these premises.
Stora e I formation
304 Elm St
Monticello, MN 55362
Bank Information
Wells Fargo Bank
407 Pine St Gambling Bank
Monticello, MN 55362 Account Number: 2900002890
On the lines provided below list the name, address and title of at least two ersons authorized to sign checks and make deposits and
withdrawals for the gambling account. The organization's treasurer may not handle gambling funds.
Name Address City, State, Zip Code Title
Gene Fair 1810 3rd St W I Monticello, MN 55362
Gerald Thomas Doerr 9851 Gillard Ave NE Monticello, MN 55362
(Be sure to complete tle reverse side of this application)
This form will be made available in alternative format (ie, large print, braille) pon request. Page I of 2 (Continued on Back)
Ac
Gambling Site Authorization Oath
I hereby consent that local law enforcement I declare that:
rcers, the board or agents of the board, or I . I have read this t
e commissioner of revenue or information subt
public safety or agents of the accurate, and cc
commissioners, may enter the premises to 2. all other requires
enforce the law. fully disclosed;
Bank Records Information 3, 1 a the chief ex
The board is authorized to inspect aline bank organization;
records of the gambling account. whenever 4. I assume ful l res
necessary to fu1f711 requirements of current. lawful operation
gambling rules and law. conducted;
Organization
License Authorization 5. I will familiarize
1 hereby authorize the Gambling Control Minnesota gore.
Board to modify the class of organ ization rules of the boars
license to be consistent with the class of abide by those la
permit being applied for. amendments to tl
Local Unit of Government
... If the gambling premises is within city limits, the :;city roust
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within
the city's jurisdiction, and that a resolution specifically
approving or denying the application will be forwarded to
the applying organization.
If the gambling premises is located in a township, both the c
The county must provide a resolution.
For the township: On behalf of the township, I acknowledge
that the organization is applying to conduct lawful gambling
activity within the township limits.
A township has no statutory authority to approve or deny an
application (Minn. Stat, sec. 349.213, subd. 2).
For the count On behalf of the county, I hereby
acknowledge this application for lawful gambling activity at
the premises located within the county's jurisdiction, and
that a resolution specifically approving or denying the
application will be forwarded to the applying organization.
The information requested on this form (and any Your name and addres .
attachments) will be used by the Gambling Control received by the Board.
Beard (Board) to determine your qualifications to be you provide will be pri
involved in lawful gambling activities in Minnesota, and Beard issues your licet
to assist the Board in conducting a background license, all of the infor
40 investigation of you. You hart: the right to refuse to the Board in theproces
supply the information requested; however, if you refuse will become public. 1 f
to supply this information, the Board may not be able to license, all the infonna
determine your qualifications and, as aconsequence, may process of applying for
refuse to issue you a license. Ifyou supply the the exception of your n
infonnation requested, the Board will be able to process remain public.
your application.
Private dataabout you
following: Board mein
knowle gment Pag
6. any changes in application informa-
application and all will be submitted to the board and 1
pitted to ih board is true, unit of government within ten days
mplete; the change; and
I information has been 7. I understand that failure to provide
required informationor providing R
ecutive off cer of the misleading information may result i
denial or revocation of the license.
ponsibility for the fair and
of all activities to be
myself with the laws of Signature oft ief executi,
ruing lawful gambling and officer (Designee may not sign)
I and agree if licensed, to
ws and rules, including Date
mem;
Acknowledgment and Approval
sign thisa plicatian and provide a..resolution,
Print narne of city
Signatur, of city personnel receiving application
Title Date
ounty and ownship must sign this application.
nt name o township
Signature of township official receiving application
Title Date
Print name of county
Signature of county personnel receiving application
Title Date
> will be publ c information when Board whose work assignment requires that they
All the other information that access to the intbnnation'theMinnesota Depart
vale data about you until the of Public Safety, the Minnesota Attorney Genera
Be. When tit Board issues your Minnesota CorrissionersofAdrinistration,
nation that you have provided to Finance, and Revenue; the Minnesota Legislativ
s of applying foryourlicense Auditor, national and international gambling
the Board dos not issueyou a regulatory agencies; anyone pursuant to court on
lion you have provided in the other individuals, and agencies that are specifical
a license rem ins private, with authorized by state or federal law to have access
ame and address which will information; individuals and agencies for which
or legal order nutimorizes a new use or sharing of
information afterthis notice was given, and anyc
are available my to the with your written consent.
bers, staff of e
2 of 2
11011
ocal
of
alse or
n the
f)
ve
Pri
have
nent
il; the
Jer;
ly
to the
law
ne
5�
License Authorization 5. I will familiarize
1 hereby authorize the Gambling Control Minnesota gore.
Board to modify the class of organ ization rules of the boars
license to be consistent with the class of abide by those la
permit being applied for. amendments to tl
Local Unit of Government
... If the gambling premises is within city limits, the :;city roust
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within
the city's jurisdiction, and that a resolution specifically
approving or denying the application will be forwarded to
the applying organization.
If the gambling premises is located in a township, both the c
The county must provide a resolution.
For the township: On behalf of the township, I acknowledge
that the organization is applying to conduct lawful gambling
activity within the township limits.
A township has no statutory authority to approve or deny an
application (Minn. Stat, sec. 349.213, subd. 2).
For the count On behalf of the county, I hereby
acknowledge this application for lawful gambling activity at
the premises located within the county's jurisdiction, and
that a resolution specifically approving or denying the
application will be forwarded to the applying organization.
The information requested on this form (and any Your name and addres .
attachments) will be used by the Gambling Control received by the Board.
Beard (Board) to determine your qualifications to be you provide will be pri
involved in lawful gambling activities in Minnesota, and Beard issues your licet
to assist the Board in conducting a background license, all of the infor
40 investigation of you. You hart: the right to refuse to the Board in theproces
supply the information requested; however, if you refuse will become public. 1 f
to supply this information, the Board may not be able to license, all the infonna
determine your qualifications and, as aconsequence, may process of applying for
refuse to issue you a license. Ifyou supply the the exception of your n
infonnation requested, the Board will be able to process remain public.
your application.
Private dataabout you
following: Board mein
knowle gment Pag
6. any changes in application informa-
application and all will be submitted to the board and 1
pitted to ih board is true, unit of government within ten days
mplete; the change; and
I information has been 7. I understand that failure to provide
required informationor providing R
ecutive off cer of the misleading information may result i
denial or revocation of the license.
ponsibility for the fair and
of all activities to be
myself with the laws of Signature oft ief executi,
ruing lawful gambling and officer (Designee may not sign)
I and agree if licensed, to
ws and rules, including Date
mem;
Acknowledgment and Approval
sign thisa plicatian and provide a..resolution,
Print narne of city
Signatur, of city personnel receiving application
Title Date
ounty and ownship must sign this application.
nt name o township
Signature of township official receiving application
Title Date
Print name of county
Signature of county personnel receiving application
Title Date
> will be publ c information when Board whose work assignment requires that they
All the other information that access to the intbnnation'theMinnesota Depart
vale data about you until the of Public Safety, the Minnesota Attorney Genera
Be. When tit Board issues your Minnesota CorrissionersofAdrinistration,
nation that you have provided to Finance, and Revenue; the Minnesota Legislativ
s of applying foryourlicense Auditor, national and international gambling
the Board dos not issueyou a regulatory agencies; anyone pursuant to court on
lion you have provided in the other individuals, and agencies that are specifical
a license rem ins private, with authorized by state or federal law to have access
ame and address which will information; individuals and agencies for which
or legal order nutimorizes a new use or sharing of
information afterthis notice was given, and anyc
are available my to the with your written consent.
bers, staff of e
2 of 2
11011
ocal
of
alse or
n the
f)
ve
Pri
have
nent
il; the
Jer;
ly
to the
law
ne
5�
knowle gment Pag
6. any changes in application informa-
application and all will be submitted to the board and 1
pitted to ih board is true, unit of government within ten days
mplete; the change; and
I information has been 7. I understand that failure to provide
required informationor providing R
ecutive off cer of the misleading information may result i
denial or revocation of the license.
ponsibility for the fair and
of all activities to be
myself with the laws of Signature oft ief executi,
ruing lawful gambling and officer (Designee may not sign)
I and agree if licensed, to
ws and rules, including Date
mem;
Acknowledgment and Approval
sign thisa plicatian and provide a..resolution,
Print narne of city
Signatur, of city personnel receiving application
Title Date
ounty and ownship must sign this application.
nt name o township
Signature of township official receiving application
Title Date
Print name of county
Signature of county personnel receiving application
Title Date
> will be publ c information when Board whose work assignment requires that they
All the other information that access to the intbnnation'theMinnesota Depart
vale data about you until the of Public Safety, the Minnesota Attorney Genera
Be. When tit Board issues your Minnesota CorrissionersofAdrinistration,
nation that you have provided to Finance, and Revenue; the Minnesota Legislativ
s of applying foryourlicense Auditor, national and international gambling
the Board dos not issueyou a regulatory agencies; anyone pursuant to court on
lion you have provided in the other individuals, and agencies that are specifical
a license rem ins private, with authorized by state or federal law to have access
ame and address which will information; individuals and agencies for which
or legal order nutimorizes a new use or sharing of
information afterthis notice was given, and anyc
are available my to the with your written consent.
bers, staff of e
2 of 2
11011
ocal
of
alse or
n the
f)
ve
Pri
have
nent
il; the
Jer;
ly
to the
law
ne
5�
2 of 2
11011
ocal
of
alse or
n the
f)
ve
Pri
have
nent
il; the
Jer;
ly
to the
law
ne
5�
CJ
•
RESOLUTION NO. 2003 -20
RESOLUTION AUTHOgIZING TI -IE ISSUANCE
OF A CHARITABLE AMBLING LICENSE
WI iEREAS, American legion Post 4260 has su ►Witted all application to the City Council of
Monticello for the renewal of a charitable gambli ig license to conduct gambling activities at the
American I.,egion Club at 304 Elm Street, and
WI1l R1;AS, upon review of the organization's activities, the City Council is not opposed to the
renewal oi'a charitable gambling license being iss led by the State Gambling Control Board.
NOW THEREFORE, BE IT RESOLVED BY I
MINNESOTA that American Legion Post 4260
American I_,egion Club at 304 Elm Street is he:
is authorized to process the application.
CITY COUNCIL OF MONTICELI,O,
lication for a charitable gambling license at the
approved, and the State Gambling Control Board
Adopted by the City Council this 14th day of Aprij, 2003.
ATTEST:
Rick Wollsteller. City Administrator
Thielen, Mayor
5 �1
•
5B.
A.
B.
n or a rovin new hi
Council Agenda - 4/10/03
artures for Communi Center. (RW)
REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring of new employees that have occurred recently in the
Community Center. As you recall, it is rec mmended that the Council officially ratify the hiring of all
new employees including part -time and seasonal workers.
ALTERNATIVE ACTIONS:
Ratify the hiring of the part -time employees as identified oil the attached list.
C. SUPPORTING DATA:
Lists of new employees.
.
Name
Title
NEW EMPLOYEE
Department
Hire Date
Class
Anderson, Jessica
Slide Att
MCC
3/24/2003
part time
Brower, Deborah
Lead G.S.
MCC
4/1/2003
part time
Rietveld, David
PC Member
Planning Comm
4/1/2003
part time
Walters, Sondra
Slide Att
MCC
3/24/2003
part time
TERMINATING
EMPLOI
EES
Name
Reason
Department
Last Day
Class
Cellette, James
involuntary
MCC
3/21/2003
part time
Dehler, Alicia
voluntary
MCC
3/31/2003
part time
Fletcher, Mark
voluntary
MCC
2/15/2003
part time
Hook, Katie Jo
voluntary
MCC
2/28/2003
part time
VanDor , Taylor
voluntary
MCC
1/31/2003
part time
•
employee council list.xls: 4/9/2003
D
[7
SC. Consideration of a request for a C�
commercial Vroject on a Darcel betwe
Applicant: Mike Cyr and Liberty Sav
REFERENCE AND BACKGROUND
City Council Agenda - 4/14/03
t PUD review to permit a two - buildin
unq Road 39 and Liberty,Lanc_
tank. (NAC /JO)
The applicant is seeking Concept PUD review of a proposed project at the intersection of
County Road 39 and Liberty Lane. The subject parcel is zoned PZM, and adjoins the
Liberty Savings Bank facility. The applicant indicates that the two buildings will be
occupied by a number of commercial office, professional office /service, and retail
businesses. Please note that hied Patch is not a formal applicant but is an investor in this
commercial venture. To avoid conflict of interest, all aspects of review will be conducted
by other staff or independent building inspection consultants.
The types of uses proposed by the applicant require the approval of a Conditional Use
Permit in the PZM Zoning District. The PU process will serve to provide the CUP
review for the project. If approved, the applicant should not need to obtain updated
approvals. However, some commercial uses require separate Conditional Use Permits in
the PZM District, most notably, Restaurants and Car Wash facilities. It would be
expected that the introduction of these uses would require further CUP processing due to
the unique traffic and parking generation aspects of those types of businesses.
The PZM District states that the perimeter setbacks are to be the same as the zoning
district within which the proposed development would be located if it were in a standard
zone. In this case, the applicable zoning district would be B -4, General Business. For
that district, zero setbacks are permitted. The proposed development shows two buildings
that are generally set back approximately 10 1 o 12 feet from the perimeter lot lines
(enough to be located off of the proposed dra nage and utility easements). Two
driveways serve the site, both located offof I iberty Lane. The applicant should provide a
survey of the site, and identify driveway locai ions across liberty lane in an effort to
match those locations and avoid offset intersections.
The total project development shows 15,696 sqUare feet of gross floor space. The
required parking is 3 spaces, plus one space for each 200 square feet of floor area. The
gross floor space is reduced by 10% to create an approximation of the net area for
purposes of parking demand. For this site, a total of` 74 parking spaces would be required.
75 spaces are shown.
The applicant has provided a concept draw
is for a hipped -roof design, with projecting
of the buildings on the site. The proposal
bles supported by columns covering
L'
2
building entrances. Materials are not ides
materials should be brick, stone, decoratii
siding. A textured roofing material woul(
asphalt shingles.
The applicant had initially asked for preli
review cycle. flowever, grading, drainag
proceed to preliminary plat. As such, plat
Commission that only the concept PUI:) b
Preliminary Plat be considered with the D
planning cycle. Subsequently, the Plannir
preliminary plat /development stage plannc
recommend approval of the concept PUD.
]'here was also discussion on perimeter sett
setbacks for this project should take the sett
into account. It was their goal to be consist,
reason for any variation in setbacks betwee►
Planning Commission that following the B
case because the PZM District does not have
setback, one must use the setback standard f
under PUD standards, there is flexibility ill s
Planning C0111Il1issioll, they recommended a
the site. However, staff was asked to review
Savings setback and identify any problems o:
setback as proposed. One issue that will like .
site will be stormwater pondillg. This can sip
ALTERNATIVE ACTIONS
Motion to recommend approval of a (,
commercial development known as Li
supported by a finding that the plan is
conditions that the applicant coordinate
development, and that Development St
landscaping and lighting plans, and oth
Motion to recommend denial of the C
on findings generated as a part ofthe
2
City Council Agenda - 4/14/03
tified. Planning staff would recommend that
e block, and stucco, without the use of lapped
add interest to the root, as opposed to standard
unary and Fnal plat approval as a part ofthis
and utility information will be necessary to
ling staff recommended to the Planning
considered at this time, and that the
✓elopnlent Stage PUD during a subsequent
Commission tabled the request for
unit development approval and acted to
Ieks. The Planning Commission thought that
rcks for the adjoining Liberty Savings Bank
nt with previous standards or have a good
the two. Steve Grittman advised the
standard for setbacks is appropriate in this
a set setback standard. To establish the
r the district where the use is noted. Also,
tback standards. After further review by the
ncept approval due to the superior design of
he process for establishing the Liberty
issues that might arise from the building
✓ come from the drainage planning Ior the
1iFcantly affect the layout of the site plan.
)ncept Stage PUD for a two- huilding
erty Park. This motion should be
onsistent with the PZM zoning, with
the driveway locations with other nearby
ge PUD plans include building materials,
r standard PUD submission requirements.
ept Stage PUD for Liberty Park, based
lning C01111niSSlon discussion.
•
STAFF RECOMMENDATION
Planning Comi-nission and staff recommend
above. The Preliminary Plat may be consid,
Development Stage PUD, and should be acc
utility plan, landscaping and lighting plan, a
materials.
SUPPORTING DATA
1. Site Plan
2. Building Elevations
C
3
City Council Agenda - 4/14/03
pproval of the concept plan as discussed
ed at the next stage of review along with the
mpanicd by grading and drainage plans,
well as information relating to building
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• 5D. Consideration a
Revitalization P
dment to the
ADDlicant: i
City Council Agenda - 4/14/03
'S Com rehensive Plan
of Monticello. (NAC /JO)
REFERENCE AND BACKGROUND
City Council is asked to consider an amen
Boundary Map. There have a few instanc
were deemed to be appropriate as present(
District Boundary Map. The Revitalizatic
recommendations, breaking down blocks
occasional project changes the way in whi
staff would like to update the downtown p
approved to date.
Changes proposed include changing the of
uses to "Walnut Street District ", and chin€
property from Walnut Street to "Civic Use
to be changed from "Civic Use" to the "W;
Team reviewed the proposed changes and,,
ALTERNATIVE ACTIONS
1. Motion to approve amendments to
Boundary Map.
2. Motion to take no action on the
amendments.
STAFF RECOMMENDATION
the Downtown
nent to the Downtown Revitalization District
where the City has approved projects that
but were technically inconsistent with the
Plan is quite detailed in its land use
o 11 different sub- districts. Because the
the land uses are arranged in the district,
to be consistent with the development
Library site (now Wells Fargo) from Civic
the former Wells Fargo (now Library)
)istrict ". Also, the Towne Centre site needs
nut Street District ". 'The Design Advisory
pports the amendments as proposed.
Downtown Revitalization District
town Revitalization District Boundary Map
The Planning Commission conducted a p hlic hearing on this matter and
recommended approval of the proposed a endments.
Staff recommends approval of the changes
SUPPORTING DATA
Map of the Downtown Revitalization Plan
DAT Minutes
the boundary map as proposed.
Use Districts
•
mintlte5
Regular Meeting -- Design Advisory Team
Tuesday, Mar •h 18, ?003
Monticello City 11,111 Academy Room
MEMBERS PRESENT: Pam Campbell, Denni Sullivan. Roberta Geracls, and Susie
Wojchouski
MEMBERS ABSENT: Ron 1- 1001und
OTHERS PRESENT: 011ie Koropchak. and .1'11'0'Neill
1. Call to Order
Susie Wojchouski called the llleeting to order at 4:47 pnl
2. Approval of minutes
Pam pointed out that the name o f the owner of the C rostlnI Grill was
misspelled in the minutes.
A motion to accept the minutes troy i March .4. _003 as corrected, was made by
Pam Campbell and seconded by Roberta Geracls. Motion passed.
3. Consideration of adding items
None
4. Zoning Changes in the Downtown District
Jeff O'Neill presented the reques t For a zoning change to the planning
commission, which will acC011ilt For the swap of the Public Library
property with the Commercial B� nk property.
Motion to recommend approval oft he zonin�11 change was made by Pam
Campbell and seconded by Roberta Geracls. Motion passed.
Motion by Pam Campbell to advise he council to support the I-IRA in additional
re- clevelopment to replace the loss of tax increment revenue for the bank / library
property swap. Motion seconded by Roberta Geracls. Motion passed.
5. 011ie's Update
Block 52
A new Three Phas
A detailed site plat
point, none of tile;
we reminded 011ie
this corner.
6. Meeting Adjourn
A motion to adjourn was made by
Geracls. Meeting acljourned at 5:30pr
Next meeting is scheduled for April 1,
Submitted by:
Dennis .1. Sullivan
Concept was presented to the FIRA
► was reviewed and discussed. At this
trchitectural Features were presented but
that we desire something significant For
Pam Campbell and seconded by Roberta
03
•
(l�,w &AkProp
�M Ci VAC
40 wa Inv'(
e W �.4 b (ata .ham
For"
Jb
organized to create
results in a built do
for the community.
a sense of pieces fitting exactly together. The picture that
wntown is one that is beautiful and one that functions well
Districts _ Downtown Monticello will always be a mix of uses, ages and patterns, and the
Plan recognizes a series of districts formed around basic uses and character.
Therefore, a building near the river will have a character different from a
building near the interstate. A uniform building character across the entire
downtown will never be achieved and would likely be undesirable for tenants
and the community. Within districts, however, buildings would have a strong
relationship to one another and a consistent relationship to the streets of the
district.
kl- %.
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ktk
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GKA7 Maria
RNERPIWNT
EM2110411WAV; DOWNTOWN
!ROADWAY: SAYTANO
WEST
® WALNVr
EMPWE
® SEVENTH STRUT 7i},
® TMN.ITIONAL -
ON910HRORNOOD
INDUSTRIAL
PARK AND OPEN SPACE
Am,FIVN./INSTITUTIONAL
land uses In downtown wIII be defined according to Pleven dWcts, WM mm pa
A New Bridge
Revaluing Monticello s Downtown and Rtveif nt
Page 3:12
RRITZINVA 4) 411 b-Rqq Ss
qWV
MINES
NONE
Manor
and character being the primary consideration for each designation.
n-b
The plan envisions eleven districts in downtown, each with varying targets for
use and character:
Riverfront
• Specialty retail, eating establishments, lodging, entertainment, multi-
family residential, office; upper level residential or office; two or three
story buildings; river orientation; emphasis on public areas surround-
ing buildings (rather than parking lots)
Broadway: Downtown
• Small and mid -sized retail, specialty retail, personal and business ser-
vices, eating establishments, lodging, entertainment and office; upper
level residential or office; two story buildings; orientation to Broadway
Broadway: East and West
• Single family residential; strong emphasis on restoration of existing
older homes
Walnut
Small and mid -sized retail, personal and business services, eating
establishments and office; upper level residential or office; two story
buildings encouraged; orientation to Walnut Street
Pine
• Mid -sized retail and office; two story buildings encouraged; orienta-
tion to Pine Street
Seventh Street
• Larger scale retail and service, auto - oriented retail and service, drive -
through restaurants, lodging; orientation to Seventh Street
Transitional
• Mix of small office, personal and business services, multi - family resi-
dential and single family homes
Neighborhood
Predominantly single family homes following existing neighborhood
patterns
Industrial
• Sunny Fresh operations only; transition to Civic/Institutional, Walnut
or Transitional if Sunny Fresh ceases operation
Park and Open Space
• Parks, cemeteries, outdoor public spaces and gathering spaces
Civic /institutional
• Municipal and county facilities (except maintenance operations), pub-
lic meeting spaces, community activity spaces, educational facilities,
churches, outdoor gathering spaces
A New Bridge
Revitalizing Monticello's Downtown and Riverfront °^
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5E. Consideration of a re nest of Home
REFERENCE AND BACKGROUND
The Planning Commission recommend
in the draft excerpt from the Planning
Tile City Council approved the Home Dep
sign request that originally proposed an 80
for the two principal users (Home Depot at
property would permit a 22 foot tall sign w
involved. The City Council directed the PI
involved in Home Depot's request, and ma
tall sign under the PUD, or the need for an
ordinance.
Since the Planning Commission discussion
would be satisfied with a 60 loot tall sign, b
within one half mile either direction. The tE
54 foot tall sign on the Mielke property (not
mixed commercial project on that site. Muc
proposal related to adjacent property signs tl
signage allowances have been granted for of
dealership. That allowance primarily addres
property. Because the Ford dealer was witini
to have sign heights of up to 32 feet.
City Council Agenda - 4/14/03
)ur ro allow a ViVionsipm in excess of the zonin
et al. (NAC /JO)
3 approval of the PUD with conditions as noted
ommission meeting minutes.
it Plat and PUD with the exception of'the pylon
foot tall sign, with 392 square feet of sign area
d "Retail B "). The zoning standards for the
th 100 square feet of area for each property
inning Commission to consider the issues
e a recommendation regarding the potential for a
mendment to the Sign section of the zoning
Pn this issue, Home Depot has agreed that they
sed oil visibility of the sign from the freeway
lest sign approved by the City to this point is a
h west of this site) under a PUD approved for a
of the discussion supporting the Mielke
it had heights similar to his proposal. Other
er area commercial PUDs, including the Ford
ed the number of freestanding signs on the
800 feet of the freeway, they were permitted
For Home Depot, the proposed PUD analysis would be that the higher, larger sign is a trade
for smaller signs on the balance of the proper y, and is based on Flome Depot's contention
that visibility from the freeway is critical to Success of the project. On the first point, the
applicants also propose a 17 foot tall monument style sign that is easily nn compliance with
the City's sign regulations. The City would need to decide if it would be willing to "trade"
the taller pylon in exchange for fewer, smaller signs on the individual development parcels.
With regard to freeway visibility, planning sta f believes that this standard is not appropriate
as a consideration for varying from the established sign heights allowed in the zoning
ordinance, since properties more remote from 1he freeway would be able to make this
argument for ever - increasing sign heights. Moreover, it seems to planning stalYthat
visibility from the freeway is more likely to be important for businesses that are dependant
on impulse decisions of freeway travelers such as restaurants, gas stations, and motels, rather
than building materials or general commercial products. These businesses typically cluster
near freeway interchanges to take advantage of that traffic, whereas other businesses have a
more defined trade area and rely on other types of commercial identification. While freeway
visibility is undoubtedly sought by many
be a poor criterion for decisions about sia
City Council Agenda - 4/14/03
types of commercial businesses, it would seem to
rage regulations.
Ifthe City believes that the sign regulations should be changed to accommodate higher signs
in general, an amendment could be drafted that would do so. In this particular case, the PUD
trade -off would have more limited implications for other properties, and may be preferred
for that reason.
ALTERNATIVE ACTIONS
Motion to approve a taller and lar
complex, based upon the finding t
use of the PUD, will allow the Cit
sign restrictions that will result in
signage identifying individual ten,
,r pylon sign for the Ilome Depot and Retail B
It the size of the parcel (38 acres), combined with
to exchange approval of the taller sign for other
superior development, including, monument
is only. Sign restrictions include the following;
I . One pylon sign as requested in excess of code per 38 acre site.
?. Additional freestanding sign s can not exceed 17' in height and must be
landscaped monument siQ1ns
?. Motion calling for a public hearing on an amendment to the zoning ordinance
increasing pylon size and area in the R-3) District. This motion may be accompanied
by conditions under which such size increases may be made, such as acreage or
square footage of buildings. The amendment to be considered at the meeting.
3. Motion to deny the over -sized Home Depot sign, based on a finding that the sign
does not qualify for PUD approval a an enhancement to the project, and requiring
application of the standard zoning si n regulations.
STAFF RECOMMENDATION
The Planning Commission recommends app .
that may be strong enough to limit the precec
this recommendation. In addition to approvi .
initiated a review of the sign ordinance with
and standards. The City could apply certain
extraordinary size of the property or building
SUPPORTING DATA
Home Depot Sign Proposal
Planning Commission meeting minutes ol'4 /1.
val under alternative 41, based on findings
'it of allowing this high pylon. Staff supports
the sign PUD, the Planning Commission
goal of further defining pylon regulations
editions on this type of amendment, including
s a qualifier for additional sign size.
3
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77,
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Consideration of a re guest of 1 lome
requirements.
Steve Grittman, City Planner, provided the I
He stated that the Planning Commission hac
approval, but reserved discussion on the fre(
Home Depot and staff: I tome Depot is prop
stating that Home Depot had determined 60
advised that the Planning Commission wool
approve a sign of this magnitude, stating the
would benefit the city from a zoning standp(
away from a variance approach as the findin
signs. Staff suggested that a PUD trade off r
sign limitations on that site for a taller free si
signage, although it was noted that the other
advised that the other option would be to am
establish requirements that were not in effecl
maintaining the regulations would be best, rc
it from a PUD standpoint instead. Grittman
pylon sign, 160 sq. ft. in width for both Hom
double the size that the city would typically
allowed there would be 200 sq. ft.
Rietveld stated that he had looked at 4 to 5 H
others were not as high as what the applicant
Development Coordinator with Oreenberg F
was allowed. Maxwell stated that given the I
retail, there is no visibility at the location froi
road removed from Hwy. 25, they needed ant
as the need for a taller sign to get visibility. I
signage at another Home Depot site and Max
Lea, and this sign is actually 100 ft. tall, as th
Frie asked if uniqueness would be a justificai
ordinance allows, stating he had heard from
site and questioned if they could justify a uni
reminded them that the Mielke sign was allo,
stated that this should be stated in their findir
tradeoffs would be. Frie also stated that they
like to see the Hwy 25 corridor as retail.
Stumpf was concerned with future developr
• signs and questioned where to draw the line
the freeway is a poor justification for approi
-5-
Planning Commission Minutes - 04/01/03
allow a pylon sip-n in excess of the zon
,port regarding Home Depot's sign proposal.
reviewed this proposal at the original PUD
standing sign proposal for further analysis from
using a 60 ft. sign versus the initial 80 ft. sign,
t. would accommodate their interests. Grittman
I need to use some type of PUD rationale to
� should make a finding for how this proposal
int. Grittman stated they specifically stayed
;s for hardship are very difficult regarding
light be some way of exchanging some other
anding sign, possibly by reducing other
)reposed signs were in compliance. Grittman
and the ordinance, but that they would have to
for previous applicants, and felt that
- ommending the Planning Commission look at
urther noted that the request is for a 60 ft. high
Depot and tenant, stating that this is almost
Now with a pylon sign. The largest pylon
.)me Depot signs in the area and Iound most
is requesting and asked Jennifer Maxwell, Site
rrow, what would happen if only a 38 ft. sigtl
ict that Monticello is not a destination for
1 1 -94 or Hwy 25, and the site is located one
ther large retailer to locate with them, as well
rie asked if there was a comparable to this
yell stated there was at their location in Albert
it is also not a retail site.
,)n for allowing the sign to be taller than the
'veral residents that they felt this was a unique
ueness in the size of the site. I le also
ed at 57' versus the 32' allowable. Grittman
;s for approval, but also need to state what the
lave discussed in the past that the city would
its further down Hwy 25 requesting taller
Jrittman concurred. He stated visibility from
and the Planning Commission should use
5E
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some aspect for this site or development
Planning Commission Minutes - 04/01/03
makes it unique.
It was further discussed that they need to fin the fairest and easiest way to apply sign
regulations. O'Neill advised that the Mielke and Peterson projects were both PUDs and
certain aspects of these sites were considered when determining signage. He further stated
that in speaking with Home Depot, they were willing to have monument signs advertising
other businesses in that area as well, the talle sign would be Home Depot and Retail B.
They will work with staff on attractive low level monuments for visibility along Chelsea
Road as well. They do not anticipate a high pylon sign for the fuel center, and they would
agree to a lower monument if they were approved for a 60 ft. pylon. It was also noted that
22 ft. is the standard height for monuments a id Home Depot is proposing 17 ft. Maxwell
asked that the Planning Commission look at lexibility, adding that if they are able to have a
higher pylon and added landscaping, upgraded architectural elevations, and trees planted in
front of the store, she felt that within the flex bility of the PUD zoning this could be looked
at as justification.
O'Neill felt that possibly because of the mag
pylon. This also would deter smaller sites ft
signs. Stumpf asked if tinder a PUD would t
case basis and asked Carlson for his reasonir
felt the sign ordinance needed to be strength(
should be in a situation to have to consider h
more inquiry on signage if this one was appr
looked at individually and based on the size
justification. Dragsten concurred.
Hilgart asked if whether the sign is approved
would conic to Monticello and Maxwell said
coming to Monticello, one being the need for
visibility, further stating that their marketing
also stated they have a strong interested party
if he felt the City Council would feel comfor►
stated yes, and that it had already been sugge
A MOTION WAS MADE 13Y ROD DRAG;
TO REVIEW TI IF, ZONING ORDINANCE
SECONDAO THE MOTION AND THE M►
"There was further discussion by Rietveld
because of the size of this site and the fact
felt it was justifiable.
Etude of the site, they could justify the higher
ther down I Iwy. 25 from applying for taller
icy have the authority to take these on a case by
for looking at the entire ordinance. Carlson
Zed and doesn't feel the Planning Commission
Sher sign requests. LIe felt that there may be
ved. Frie agreed that each issue should be
f the site, would give some type of
)r not would it determine whether Home Depot
:here were two concerns with Home Depot
another large retailer and the other being
earn was not comfortable with this site. She
as the other large retailer. Frie asked Sttnnpf
able reviewing the sign criteria again and Ile
ted at City Council level.
EN TO CALL FOR A PUBLIC I IF;ARING
EGARDING SIGNS. TI IERE WAS NO
,ION FAILED.
there is a 57 ft. sign in that area already, and
the sign will be shared with another tenant, he
A MOTION WAS MADE BY DAVID RIET� ELD TO RECOMMEND APPROVAL OF A
TALLER AND LARGER PYLON SIGN FO TI IE I IOMF: DFPOT AND RETAIL B
I on
5E
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DRAFT
COMPLEX, BASED ON TI IE FINDIN
THE CITY TO EXCI IANGE APPROV
RESTRICTIONS THAT WILL RESUL
INCLUDING MONUMENT SIGNS II)
Planning Commission Minutes - 04/01/03
THAT TI IE USE OF THE PLJD WILL ALLOW
OF THE TALLER SIGN FOR OTHER SIGN
IN A SUPERIOR DEVELOPMENT,
JTIFYING INDIVIDUAL "TENANTS ONLY.
There was further discussion that allowab e sign height be stated in the motion, as well as
the tradeoffs in exchange for allowing higher sign height.
RIE'I'VELD AMENDED TI IE MOTION
60 FEET, IN EXCHANGE FOR 17 FOG
LANDSCAPING. RICHARD CARLSO
THEY FURTHER CLARIFIED TI IAT A
13E MONUMENT ONLY AND THAT S(
THAT IT IS NOT CONTIGUOUS TO 1 -S
DISCUSSION, MOTION CARRIED 4T(
OPPOSITION.
There was discussion regarding a work
consensus to hold a public hearing.
O STATE; MAXIMF.JM SIGN HFIGIIT TO BE
MONUMENTS AND ADDITIONAL
SECONDED THE MOTION.
4Y SIGNAGE ON THE FUTURE PARCEL TO
UARE FOOTAGE OF THE SITE AS WELL AS
F BE CONSIDI.RED. WITH NO FURTHER
I WITH ROD DRAGSTEN VOTING IN
date to review sign criteria and it was the
A MOTION WAS MADE BY RICHARD CARLSON "TO CALL FOR A PUBLIC
HEARING TO REVISITCURRENTSIGN ORDINANCE REGARDING MONUMENT
AND PYLON SIGNS IN RELATION TO HEIGHT AND SQUARF FOOTAGE. ROD
DRAGSTEN SECONDED TIIE MOTION. MOTION CARRIED UNANIMOUSLY.
It was the consensus of the Planning Comi
current sign ordinance vcrAis amendments
A MOTION WAS MAUI; BY RICI IARD
HEARING TO REVISIT CURRENT SIGs
AND PYLON SIGNS IN RELATION TO
DRAGSTEN SECONDED THE MOTION
It was the consensus of the Planning Comn
current sign ordinance versus amendments
ssion to have stafl'provide information oil
the ordinance at the May meeting.
ARLSON TO CALL FOR A PUBLIC
ORDINANCE REGARDING MONUMENT
EIGI IT AND SQUARE FOOTAGE, ROD
MOTION CARRIED UNANIMOUSLY.
ission to have staff provide information on
o the ordinance at the May meeting.
5E
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5F. (onsideration of allowing a ben
COmmunitV Center on . Friday. P
REFERENCE AND BACKGROUND
Katz Music and volunteers from the Montic
organize a street dance on Friday, May 2, r
from the dance to go to local military fami i
property is provided on the attached oronos;
cc at
(JO)
City Council Agenda - 04/14/03
t narkinLy 1
llo Community Center request permission to
m 5:00 p.ni. to 10:00 p.m. "l'he proceeds
s. A complete description of the use of the
Kristen Gordon is leading the organization of this event. Kristen works as a lifeguard at
the Community Center and she is a music teacher at Katz music. As part of the event,
fire departments from nearby communities have been invited to attend and will be
bringing some of their fire trucks for display, Kristen will be available at the meeting to
answer any questions that the City Council might have.
The format for the street dance will be sink ar to the Riverfest set -tip, except that the
stage is proposed to placed at the west side if the property. Amplifiers will therefore be
directed toward the Community Center /con mercial area. The American Legion has
volunteered to operate the beer garden and will be requesting a license accordingly.
Kristen noted that they will coordinate cleai -up Of tile site. No deposit has been
requested by staff. It is possible that it may be necessary to run a street sweeper through
the area after the event.
'['he Community Center Director has
plan for the event.
ALTERNATIVE ACTIONS
the street dance proposal and supports the
1. Motion to approve utilization o1`the 'onlnlunity ('enter site and associated beer
sales license allowing a street dance s proposed.
2. Motion to deny approval of the req
STAFF RECOMMENDATION
City staff recommends approval of the req
bases in terns of sanitation and site organi
anyone want to give a speech'?
SUPPORTING DATA
Street dance proposal
t. It appears that the proposal covers the
ion. It should be a great event. Does
Opmm
1
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Present
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Of
Kats
and
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FIREFIGHTERS FOR FAMILIES
STREET DANCT A 410
FOOD"31RETRUCKS
REQUEST: The Monticello Comnit nity Center along with Kats Music Store of St.
Michael seeks an event permit for a community street dance and fund-
raiser to support our to al military families.
Date of Event: Friday evening, May 2 2003
Suggested Hours: 5pm -1 1pm
Type Of Music: Three Bands slated:
The Kats Music Store louse Band- Blues- Classic Rock
The Situation- Soft Classic Rock
Third Cross- Christian Rock
Also appearance from Montiland Theatre Troupe- Singing Your Finally
Home.
Speeches from community leaders- Nat. Guard- Woman Of Today
Garbage Provision: Roll Offs Ordered From Superior Refuse
Recepticals: None needed. Stage ill power from own generator. Food will have power
inside of Fire Hall Ga age.
5 F
MAY 2- 2003- Sp- I I pm
Firefighters For Families
Event Site Plan
Buck Off - Thru Way
5F
SG. U date on oal settin process - determ
Monticello Local Government Meetin .
REFERENCE, AND BACKGROUND
City Council Agenda - 04/14/03
ine need to rioritize tasks prior to joint
(JO)
City staff has been collecting input from the various commissions on goal setting and
hopes to have an updated project listing for review in the near future. It does not appear
that there is enough time to finalize the lisl and have it prioritized by Council prior to the
joint City /Township /School /Hospital District meeting. However, it could get done if we
push hard. If Council would like to have tasks prioritized prior to April 26 (joint
meeting date) then Council should give staff direction to finalize the list, distribute it to
Council, and then have the prioritization tallied in time for the meeting.
As an alternative, Council may wish to wait to hear input from other jurisdictions prior to
prioritizing tasks. This might make some sense as your view of various objectives may
be impacted by the reports from other unit of government.
ALTERNATIVE ACTIONS
1. Motion to complete prioritization
meeting.
2. Motion to complete prioritization
meeting.
STAFF RECOMMENDATION
Staff recommends alternative 1 based on ob:
SUPPORTING DATA
None
the joint Monticello Local Government
the joint Monticello Local Government
oils noted above.
•
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7. Accept the Feasibility Report, Conduct the Pu
CitV Street Pro'ect and Order Preparation of
Monticello Pro'ect No. 2002 -14C (City/ S13)
A. REFERENCE AND BACKGROUND:
i
lie Hearinio, for Phase I of the Core
'lans and Specifications (City of
Attached please find a copy of the Feasibility Report addressing improvements
associated with Phase I of the Core City Street Reconstruction Program, As the
City Council is aware, this report is the result of months of engineering analysis
and evaluation of failing infrastruct ire in the City of Monticello, and addresses an
area within the City that has been s lected to be the initial phase of a proposed
seven -year street reconstruction pro. ect. The Phase I Feasibility Report addresses
the portion of the Core City located south of CSAI 175, north of 71" Street, and
west of I'll 25. This area was selecl ed due to deteriorating infrastructure, location
of State Aid streets, and high commercial uses and traffic volumes. The Core
City Street Program will involve reclaiming of the existing bituminous surface to
create a Class 5 aggregate base and a new bituminous base and wear course. In
addition, repairs to the sanitary sewer system, as identified from recent televising
reports, and replacernent of cast iron watermain in selected locations is proposed
to be completed, Storm sewer improvements in key areas and repair of manhole
and catch basin structures is also proposed to be completed. This phase has been
separated into two parts for Council consideration.
The two areas within Phase I allow.
While this can reduce the overall pro
assessments may be initially higher,
are included. This Phase I area has
program is expected to more evenly
Phase I as a single project should pro
should provide the City with some fl
incorporation of State Aid fiends.
)r reducing the size of the initial phase.
icet cost, the cost to the City over the
lcpending on whether the State Aid streets
ready been reduced and a seven -year
pread the program costs. Completion of
vide cost and coordination efficiencies and
xibility with financing dole to the
A presentation on this pro iect with ar explanation of the overall program will be
provided at the meeting. The assessments are estimated at this time and can be
adjusted by the Council now or at the Assessment hearing. The Council will also
be conducting the Public I fearing prior to taking any action.
ALTERNATIVE ACTIONS:
2
Accept Feasibility Report and order preparation of plans and
specifications for the entire pr jest Located in Phase I.
Accept Feasibility Report an�provernents )rder preparation of plans and
specifications for the public i located in Area 1 -A.
Accept Feasibility Report and
specifications for Area 1 -B.
preparation of plans and
('.11)0(( ',111, /I' /nin,C'J.O('. { /.,G Mc 10)4 No,i I,eru, In lrrrn. A"
•
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4. Accept Feasibility Report an do not order preparation of plans and
specifications at this time.
C. STAFF RECOMMENDATION:
'yhe City of Monticello has discusse the initiation of the Core City Street
Reconstruction Program for the past five years. During that time, the streets and
infrastructure have continued to age and the program is continuing to expand into
other areas of the City that have reached their useful design life. Last year, the
City of Monticello started developing a Street Reconstruction Fund to pay for
portions of the cost of the project that were not able to be funded through
assessments. While funding the Street Reconstruction Program through
assessments is not a pleasant approa ch, it does offer the opportunity to share the
burden with the direct benefited pro erty owners equally throughout the City.
The program that has been developed for the street portion of the seven -year
program varies between $9,000,000 and $11, 000,000. City streets are not getting
any better, and many will have a dif Ficult time lasting longer than is proposed
with a seven -year program.
It is the recommendation of the City Administrator, Public Works Director, and
City Engineer that the Phase I project be completed in one phase. it is preferable
to complete the reconstruction ol' st Bets in a general area at the same time to
minimize impacts to property owners and to develop economies of scale for the
contractor. Doing one portion of P ase I or the other could increase the cost of
the program through additional mobilization, higher bid prices for the smaller
pr( ject, and does not balance the overall financing package, as well. Completing
this entire project at one time Would allow for efficient completion of utilities and
street improvements, and also inch - es a slight excess of State Aid funds, based
on the proposed assessment program, that could be used to offset increased utility
costs or potential reduced assessments.
We would recommend completion )f the project as outlined under Alternative 1.
D. SUPPORTING DATA:
Feasibility Report
nnc r, vr. i d, ,,,u cur :us. i r,•,,r a.ri ro.i- rgemfi, n.• r.d„
L�
Council Agenda - 4/14/03
g. Public Hearin - C'onsideration of an ordinance annexing proper to the Ci of
Monticello Remnant Parcel Wolters Pro e RW
A. REFERENCE AND BACKGROUND:
fn February of this year the Council acted upor an ordinance which approved annexation of a 66'
strip of land that was part of the plat of Prairie Ponds but had not been covered in the annexation of
the City owned land known as the Remmle property. The City inadvertently omitted the public
hearing requirement and approval of the ordinance was not valid without this requirement.
Subsequently the City sent the required notices indicating that a public hearing would be held on
April 14`x'. It was just recently discovered that this 66' strip was included in the legal description
of Groveland 4 "' Addition which was annexed into the City. Because there is some question on
the ownership of this 66' strip, it was the recommendation of the City Attorney, Matt Brokl, that the
City Council conduct the public hearing; on the annexation. Matt Brokf will be present at the
meeting to address any questions the Council may have.
B. ALTERNATIVE ACTIONS:
1. Conduct the public hearing on the ann xation as recommended by the City Attorney.
C. STAFF RECOMMENDATION:
it is the recommendation of the City Attorney that the public hearing be conducted.
D. SUPPORTING DATA:
None.
•
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11. Preliminary consideration
Information for the discussion of this i
meeting on Monday night.
Council Agenda - 4/10/03
. (JO)
will be presented by Matt Brokl, City Attorney, at the
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•
•
Updates
Economic Devel)PlPenl
April 1. , 2003
City of Monticello Special Legislation Bill - To
June 30, 2007, for TIF District No. 1 -22.
Attached is a letter to Representative Bruce Ar
Mayor Thielen as a follow -up to our visit with
the Capitol ".
BACKGROUND:
March 5, 2003 HRA meeting - Commissioners c
rule for TIF District No. 1 -22 because the benef
and the commissioners felt this would encourage
projects to expend the tax increment by July 30,
Director 'b'r
the 5-year rule from June 30, 1997, to
arson and copied to Senator Mark Ourada from
em at the Capitol on April 9, 2003, "City Day at
.Died endorsing a resolution to extend the 5 -year
s of the proposed resolution were not clarified
the developers of pending redevelopment
1004.
Following; the HRA meeting, the Executive Director Koropchak informed the HRA Attorney and
Financial Consultant of the HRA's decision to deny. They were surprised and their professional
advice was for HRA Brad Barger, the financial consultant, and the Executive Director to meet
and further discuss the benefits of extending the 5 -year activity rule. This ineetino took place on
March 14. 2003.
Benefits of the proposed Special Legislation Bill:
3
4
1
The extension of the 5 -year activity rule
pendinL, and other redevelopment projec
the Lwals and objectives of the Central N
the Revitalizing Montieello's Downtowi
rllows the I -IRA additional time to complete
s with the Downtown TIF District carrying out
onticello Redevelopment Project No. 1 Plan and
and Riverfront Plan (Comprehensive Plan).
The extension allows the HRA the flexi ility to use the pay-as-you-go finance method
(less risky) as well as the up -front finan e method.
The extension allows the HIZA the flexi ility to increase the amount of the temporary
bonds when refinanced if determined ne essary.
The extension allows the 11RA the flcxi ility to issue tax exempt bonds (lower interest
rate) for qualifying.? public improvement if determined necessary.
Without the extension and as a result of the class rate compression, the future pendin,
projects must be completed by .11ily 30, 004, in order to repay the temporary bonds.
6. The extension does not request extending the 25 -year life of the district.
Due to the deadline for introducing bills for the
Financial Consultants suggested the City Counci
the HRA meeting of April 2, 200' ).
March 24, 2003 - City Council adopts resolution
March 25, 2003 - Proposed Bill introduced to
the advice of HRA Lobbyist John Choi, it was
along with the HRA Executive Director Koror
previously Special Sales Tax Bill introduced a
Director Susie Wojchouski attended with the a
April 2, 2003 - HRA adopts the attached resoluti
April 2, 200' ) - Scheduled date to introduce bill it
April 1, 2003, Koropchak received voice -mail frc
from the House Committee and would not introdi
received calls from four individuals opposed to tl-
Sen. Ourada relative to the same. In conversatior.
the Capitol as planned and visit with our represen
opposition ofthe proposed bill because they feel
the bill.
April 2, 2003 - Senator Ourada allowed the Bill ti
Koropchak testifies and Wojchouski is present an
Bill was well received by the Committee member
present to oppose Bill during introduction to Corr
that local issues be resolved locally and not at the
against the bill. Lobbyist Choi suggested the bus:
representatives.
00' ) legislation session, the HRA Attorney and
be asked to endorse the proposed Bill prior to
the Special Legislation Bill.
Bruce Anderson and Sen. Mark Ourada. Per
vested the business community be present
Rep. Anderson had some hesitation due a
years prior by the City of Buffalo. Chamber
val of the Chamber Board.
ro Senate Tax Committee. Late afternoon of
n Rep. Anderson that he was pulling the bill
ce or endorse the proposed bill because he
bill. The Chamber received an e -mail from
with Lobbyist Choi, he suggested we come to
atives. Two of the four individuals are in
ne proposed redevelopment project is drivin�o
be introduced to the Senate Tax Committee.
submits Chamber endorsement of bill. The
Pat Sawatzke and Keith Kjellberg are
nittee. Based on Senator Ourada's suggestion
:apitol. Sawatzke and Kjellberg did not testify
ess community contact the local
April 4, 2003 - Koropchak directed Mark Ruff, Eh�ers & Associates, to contact Pat Sawatzke to
ensure that Pat understood the benefits of the prop sed bill from a standpoint of both timing and
fiscal implications.
April 8, 2003 - Koropchak attends Chamber
April 9, 2003 - Mayor Thielen and Koropchak atte
Anderson and Sen. Ourada, Mayor Thielen and I
resolve your concerns ?'" Mayor Thielen offers to
2
meeting to explain benefits of proposed bill.
City Day at the Capitol and visit with Rep.
opchak ask, "What do we need to do to
to a letter of assurance. (See attached).
P
April 10, 2003 - Letter drafted and executed.
April 11, 2003 - Fetter and copies mailed. 1
benefits of the bill. Copy of the letter given
opcnak meets with Sawatzke to again outline
Sawatzke.
STATUS OF THE BILL - The bill has been introduced to the Senate Tax Committee and would
become a part of the Omnibus Tax Bill if carr ed forward. The Bill does not have to be
introduced to the House Committee; however, this is very unusual. Lobbyist Choi indicates he
has never had opposition on a Bill that requests extending the 5 -year activity rule which would
allow a community to work on additional redevelopment projects.
TIF DIS
Draft copy of a letter prepared by HRA A
to Production Stamping.
CT NO. 1 -23
relative to assigning the TIF Contract with JAC
Representative Bruce Anderson
Room 437
175 State Office Building
St. Paul, MN 55155
April 10, �003
Re: Monticello Special Legislation Bill - To extend the 5 -year rule from June 30, 1997, to June 30,
2007, for TIF District No. 1 -22.
Dear Rep. Anderson:
I appreciate you taking the time to meet with John Choi, 011ie Koropchak, and myself yesterday. I want
to reiterate that your concerns were heard and please be assured that the City Council. Housing and
Redevelopment Authority, Chamber of Commerce, and city staff will work with the property owners of
pending and future redevelopment projects lying within the boundaries of TIF District No. 1 -22.
Should you have further questions, please call 011ie at
In advance, thank you for your support.
Respectfully,
CITY OF MONTICELLO
Bruce Thielen
Mayor
c: Senator Mark Ourada
Pat Sawatzke
Keith Kjellber4-
John Choi, HRA Lobbyist
Council Members ✓
HRA Commissioners
Chamber of Chamber
File
63 -271 -3208.
Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362 -8831 • (763) 295 -2711 • Fax: (763) 295 -4404
Office of Public Works, 909 Golf Course Rd.. Monticello, MN 55362 • (763) 295 -3170 • Fax: (763) 271 -3272
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO
STATE OF MINNESOTA
Commissioner Steve Andrews
introduced the following resolution and moved its adoption:
RESOLUTION NO. 03 -02
APPROVING SPECIAL LEGISLATION BILL
WHEREAS, on April 11, 1996, the Housing and Redevelopment Authority in and for the City
of Monticello, entered into a Contract with the Hoisington Koelger Group, Inc. for the purpose to
spearhead community workshops to provide and evaluate the potential for the downtown and
riverfront area. Through the efforts of the Monticello Community Partners and the Hoisington
Koelger Group, Inc., the New Bridge - Revitalizing Monticello's Downtown and Riverfront Plan
developed; and
WHEREAS, on March 10, 1997, the City Council adopted a resolution modifying the
Redevelopment Plan of Central Monticello Redevelopment Project No. 1 and establishing Tax
Increment Finance District No. 1 -22; and
WHEREAS, on June 30, 1997, Tax Increment Finance District No. 1 -22 was certified by the
County of Wright; and
WHEREAS, on September 22. 1997, the City Council amended the Monticello
Comprehensive Plan to include the New Bridge - Revitalizing Monticello's Downtown and
Riverfront Plan; and '
WHEREAS, on July 30, 2001, the City Council issued Taxable G. O. Temporary Tax
Increment Bonds and under the rule the Housing and Redevelopment Authority in and for the
City of Monticello could expend those bond proceeds until July 30, 2004; and
WHEREAS, on Nlarch 24. 2003, the City Council adopted a resolution endorsing a Special
Ire �,islation Bill to extend the five -year activity rule for TIF District No. 1 -22; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Monticello,
Minnesota, Finds the extension to be in the public interest because:
The extension of the five -year rule to ten years from June 30, 1997, to June 30. 2007,
allows the Authority additional time to complete pending and other redevelopment
projects (activities) within the Downtown TIF District carrying out the ,oals and
objectives of the Central Nlonticcllo Redevelopment Project No. I Plan and the
Revitalizing Monticello's Downtown and Riverfront Plan (Comprehensive Plan).
FIRA Resolution No. 03 -02
2. The extension allows the Authority the
method as well as the up- front finance
(ibility to use the pay -as- you -;o finance
hod.
3. The extension allows the Authority the flexibility to increase the amount of the temporary
bonds when refinanced if determined nec ssarv.
4. The extension does not request extending) the 25 -year life of the district.
5. Without the extension and as a result of th class rate compression, the future pending
projects must be completed by July 30, 20 4, in order to repay the temporary bonds.
NOW. THEREFORE, BE IT RESOLVED b:
and for the City of Monticello. Minnesota, appro
five -year rule to ten years for TIF District No. I-
Authority's staff to take such action as is necessa
to permit additional financing (whether issuance
2007.
the Housing and Redevelopment Authority in
-s the Special Legislation Bill to extend the
2, City of Monticello, and authorizes the
y to cause enactment of such Bill. The effect
f bonds or pay -as- you -go) through June 30,
The motion for the adoption of the foregoing r solution was duly seconded by Commissioner
Darrin Lahr and upon a vote being tak n thereon, the following voted in favor
thereof: 4
Brad Barger and Bill Fair, Steve
Commissioner Dan Frie was absent:
and the following voted against the same:
Dated: 2nd
ATTEST:
clay of April. 2003.
Q) \KM 0
��
011ie Koropchak, ExCCLI v i'f7 rector
Andrews and Darrin Lahr
Bract Barger, FIRA Chair
[On City /PIRA Letterheads
Charles Van Pleel
Allied Properties & Management, LLC
20600 County Road 81
Rogers, MN 55374.
RE: J.A.C. Development, LLC Matter
Dear Chuck:
We understand that J.A.C. Development, LLC ( "JAC ") intends to sell the property at Lot 1, Block
1, Monticello Commerce Center Third Addition to Production Stamping, Inc. As you know, JAC is
currently obligated to the PIRA under certain provisions of the Contract for Private Redevelopment,
originally with Allied Companies, LLC dated as of June 3, 1998, as amended by a First Amendment
dated July 28, 1999 (the "Contract "). JAC was an assignee of Allied Companies, LLC. In prior
assignment documents. JAC expressly retained the obligation to pay tax increment deficiencies
under Section 3.5(b) of the amended Contract.
The HRA has determined that as of the current date, there is an outstanding tax increment
deficiency under Section 3.5(b) in the amount of $18,795. This deficiency was created by property
tax reforms enacted in 2001, which reduced the tax increment collected from commercial property
throughout Minnesota.
The HRA also estimates that tax increment will continue to fall short of the required payments
through August 1. 2005 (the final payment date under the Contract). Based on current projections
Of tax increment collection in 2003 (approximately $34,000 of "Available Tax Increment"), it
appears that the shortfall will be about $19.500 in each of years 2003 and 2004.
Based oil discussions with the PIRA board chair, I will make the following recommendation to the
HRA for considerationat its first meeting in May:
1. If JAC pays the outstanding deficiency ($18.795), the HRA would revise the remaining
payment schedule to reflect current estimates of tax increment, including extension of time for
payment if necessary (up to February 1. 2009). We currently expect that such revision would
eliminate future deficiencies, though the HRA can make no warranties to that effect.
2. Production Stamping would assume the obligations under- Section 3.5(b) of the Contract in
the event further tax increment deficiencies occur (despite the revised payment schedule).
Production Stamping would also assume the obligation to ensure that all jobs at the property after
the transfer will meet the requirements of Section 3.7(c) of the Contract (i.e., at least 90% are filled
by persons earning at least 160% of the applicable federal minimum wage). This obligation remains
in effect only until the final payment under Section 15(b).
3. The assessment agreement remains in effect and is binding on Production Stamping. That
agreement sets the mininlunl market value of the property at $ 1,825,000.
4. We also understand that JAC will pay up to $1,500 of the I IRAs legal costs in connection
with modification of the Contract.
5. Upon JAC's payment of the outstanding
assumption between JAC and Production Stara
from all obligations under the Contract.
J deficiency and eXecution of an assignment and
g as described above, the [IRA will release JAC
These terms are subject to approval by the FIRA b
under Section 3.5(b) is subject to approval by the
loan and the HRA has pledged to repay all the am
both bodies approve, these terms would be locum
If you have further questions, please let me know.
Sincerely,
011ie Koropehak
: rd. In addition. the change in payment schedule
pity Council, because the City made the original
ants received under that provision to the City. If
in an amendment to the Contract.