Planning Commission Minutes 01-03-2017MINUTES
REGULAR MEETING - MONTICELLO PLANNING C®MMISSION
Tuesday, January 311, 2017 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Present: Brad Fyle, Linda Buchmann, Sam Murdoff, Marc Simpson
Absent: Lucas Wynne
Council Liaison: Charlotte Gabler
Staff- Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued
1. General Business
A. Call to Order
Brad Fyle called the regular meeting of the Monticello Planning Commission
to order at 6:00 p.m.
B. Consideration of approving minutes
a. Regular Meeting Minutes — December 6th, 2017
MARC SIMPSON MOVED TO APPROVE THE REGULAR
MEETING MINUTES OF DECEMBER 6TH, 2017. SAM MURDOFF
SECONDED THE MOTION. MOTION CARRIED, 3-0-1 WITH
LINDA BUCHMANN ABSTAINING.
C. Citizen Comments
None.
D. Consideration of adding items to the agenda
Brad Fyle added to the agenda the resignation of Planning Commissioner
Linda Buchmann.
2. Public Hearings
A. Public Hearing — Consideration of adoption of the Monticello 2017 Official
Zoning Map
Applicant: City of Monticello
Angela Schumann reminded the Planning Commission that each January they are
asked to review the zoning map to recognize rezoning amendments from the
previous year and to correct any errors. Changes to the Monticello Zoning Map
-included: Ordinance No. 644 — Rezoning the Monticello Middle School plat
from A-0 to R-1; Ordinance No. 645 — Rezoning the Pinewood Elementary
parcels from A-0 to R-1; Ordinance No. 649 — Rezoning the Monticello High
School to Planned Unit Development; Ordinance No. 650 — Rezoning the Mills
Fleet Farm Plat from B-4 to Planned Unit Development; Ordinance No. 651 —
Rezoning from B-2 to Planned Unit Development for Lot 1, Block 2, Oakwood
Industrial Park (Red Rooster); Ordinance No. 655 - Rezoning from B-4 to B-3
for Camping World Plat parcel; and Ordinance No. 656 — Rezoning from B-4 to
B-3 for Lot 1, Block 1, 90th Street Addition (Moon Motors). No changes were
made to the Shoreland Overlay District.
SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2017-001
RECOMMENDING THE ADOPTION OF ORDINANCE NO. 6XX FOR THE
2017 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING
SHORELAND/FLOODPLAIN COMPANION MAP, BASED ON THE
FINDINGS IN SAID RESOLUTION. MARC SIMPSON SECONDED THE
MOTION. MOTION CARRIED, 3-0-1 WITH LINDA BUCHMANN
ABSTAINING.
B. Public Hearing — Consideration to amend the Monticello Zoning Ordinance
Chapters and Subsections as follows. Applicant: City of Monticello
• Chapter 2,
Section 4(F)
— Site Plan Applications
• Chapter 3,
Section 4(E)
— R-1: Single Family Residence District
• Chapter 3,
Section 4(F)
— R-2: Single and Two Family Residence
District
— Regulations for Civic and Institutional Uses
• Chapter
• Chapter 4,
Section 1(H)
— Standards for Site Landscaping
• Chapter 4,
Section W)
— Zoning District Specific Landscaping
Standards
Accessory
Uses and Structures
• Chapter
4,
Section 5Q)
— District Regulations
• Chapter
4,
Section 8(E)
— Standards Applicable to All Uses
• Chapter
5,
Section 2(D)
— Regulations for Civic and Institutional Uses
• Chapter
5,
Section 2(F)
— Regulations for Commercial Uses
• Chapter
5,
Section 3(B)
— General Standards and Limitations for
Accessory
Uses and Structures
• Chapter
5,
Section 4(E)
- Specific Standards for Temporary Uses
• Chapter
8,
Section 2(B)
— Lots
• Chapter
8,
Section 4(B)
— Lots (Definitions)
Angela Schumann presented a series of `housekeeping' zoning ordinance
amendments that were either errors in the text or inconsistencies between specific
sections of code. These proposed changes have been collected over the past year
and were detailed by Schumann:
Chapter 2, Section 4(F) — Site Plan Applications
Site plan applications are not identified by Minnesota State Statute for
municipal planning. City Staff suggested changing the wording to be a
"submittal", rather than an "application". Schumann stated that site plan
review occurs with or prior to the issuance of a building permit
Chapter 4, Section I (H) — Standards for Site Landscaping
Table 4-4 was proposed to require that tree plantings occur in the
boulevard consistent with City Ordinance 8-3.
Also suggested was the elimination of evergreen trees in the boulevard or
the immediate area for "Single-family Detached and Multi -Family
Dwellings with Less than 5 Units" and the "T -N District". This proposal
was included because of sight line concerns with evergreen trees.
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Schumann added the location of canopy trees in the boulevard was
consistent with past policy and practice of creating a canopy over streets.
An amendment to strike the language in the T -N District table was also
proposed. Currently, Section 1(H) and Section 1(J) are not consistent in
their requirements and the proposed amendment would correct this error.
A similar change would occur for the CCD and IBC District.
Chapter 4, Section I (J) — Zoning District Specific Landscaping Standards
Schumann proposed adding tree plantings in the front and side yards for
the T -N District. The option for planting evergreens was also eliminated.
Chapter 4, Section S(J) — District Regulations
The proposed amendments are intended to avoid content -based regulation
associated with "identification" or "directional" signs. The language in the
section was proposed to keep current sign allowances in terms of number
and size and to maintain consistency with other terms in code.
Residential monument signs have been clarified for their location and
timing of the construction.
Civic and institutional allowances also amended to eliminate the
identification reference.
Directional signs were proposed to be stricken in their entirety by
removing the title and inserting the language in the provisions for free-
standing signs. Height, display limitations, and setback regulations were
also proposed.
Chapter S, Section 2(D) — Regulations for Civic and Institutional Uses
Civic and Institutional Uses are allowed two signs, but they must be
consistent with monument sign regulations.
Chapter 4, Section 8(E) — Standards Applicable to All Uses
Proposed to remove parking on unimproved surfaces expect as specifically
allowed by ordinance.
Brad Fyle asked if any new regulations to off-street parking would be
changed with the proposals. Schumann declined stating that was governed
by a separate off-street parking regulation identified in the zoning
ordinance. She referenced a table which provides the allowable parking
areas for vehicles.
Chapter 4, Section 8(E) — Standards Applicable to All Uses & Chapter 8,
Section 4(B) —Lots (Definitions)
Schumann suggested adding "Pre" to the current text regulation for "K-12
Educational Institutions" as it reflects the changing educational system. A
corresponding alteration to the table and definitions section would be
included.
In addition, a clause would be added for buildings and structures to
comply with all required building codes when modifications occur to
accommodate early childhood functions.
Chapter 5, Section 2(F) — Regulations for Commercial Uses
City code state that "convenience retail" can operate from 6 a.m. to 9 p.m.
The proposed amendment would allow convenience retail beyond the
hours of 6 a.m. and 9 p.m. with Conditional Use Permit. Schumann stated
this would allow the City to consider conditions which relate to land use
impacts.
Table 5-4 was proposed to eliminate the graphic symbols with text.
Chapter 5, Section 3(B) — General Standards and Limitations for
Accessory Uses and Structures
This proposal included clarifying detached accessory structure could be
located in side or rear yards, but behind the front line of the principle
building. An exemption to commercial canopies and signs was also
proposed.
Chapter 5, Section 4(E) - Specific Standards for Temporary Uses
An amendment would ensure that Table 5-6 would be consistent with
Chapter 4, Section 5 for temporary sign duration of 120 days per calendar
year.
Chapter 8, Section 2(B) — Lots
To be consistent with Chapter 5, Section 3, it was proposed to add
detached accessory structures to be allowed in side yards, if they are
behind the front line of the principal structure and meet the other
requirements of Chapter 5, Section 3 (B)(3).
Schumann also stated that Staff believed that these amendments corrected errors
with the zoning ordinance, addressed the needs arising from changing conditions,
and were consistent with achieving the goals and objectives outlined in the
comprehensive plan.
SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2017-002, A
RESOLUTION RECOMMENDING ADOPTION OF THE PROPOSED
AMENDMENTS TO THE ZONING ORDINANCE BASED ON A FINDING
THAT SUCH AMENDMENTS ARE CONSISTENT WITH THE CITY'S
LONG-TERM LAND USE GOALS AND OTHER STATED FINDINGS IN
SAID RESOLUTION. LINDA BUCHMANN SECONDED THE MOTION.
MOTION CARRIED, 4-0.
3. Regular Agenda
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A. Consideration of a Review of the Special Use Overlay District
Steve Grittman, NAC explained the purpose of the Special Use Overlay
District defined in the Monticello Zoning Ordinance. The ordinance takes an
approach to regulate adult-oriented uses and ensure there are eligible parcels
for these types of businesses to locate in the city. City Staff, including the City
Attorney, believe that the current ordinance and map meet this requirement.
With recent development and land use changes, Grittman stated that staff
evaluated this area again to ensure adult-oriented uses could be
accommodated. Grittman stated that in review there have been very little
changes affecting the overlay area in the past year and that the same amount
of parcels were available for adult-oriented uses from the previous review.
Grittman stated that no action was required if the Planning Commission was
comfortable with no changes to the ordinance or map. The Planning
Commission was in consensus for the Special Use Overlay District to remain
the same.
B. Consideration to Appoint 2017 Planning Commission Officers
SAM MURDOFF MOVED TO NOMINATE COMMISSIONER BRAD
FYLE AS CHAIR OF THE PLANNING COMMISSION FOR 2017. LINDA
BUCHMANN SECONDED THE MOTION. MOTION CARRIED, 4-0.
MARC SIMPSON MOVED TO NOMINATE COMMISSIONER SAM
MURDOFF AS VICE CHAIR OF THE PLANNING COMMISSION FOR
2017. LINDA BUCHMANN SECONDED THE MOTION. MOTION
CARRIED, 4-0.
Angela Schumann stated that staff typically serves as Secretary by recording
the minutes and keeping record of the agenda. The Planning Commission
unanimously agreed to have staff serve as Secretary.
C. Consideration to appoint a representative to the Downtown Small Area
Study Steering Committee.
Angela Schumann stated the EDA had selected the Cuningham Group to
complete the Downtown Small Area Study. They would like to gather a group
of people to serve on a steering committee to help guide the plan. The steering
committee would meet three to four times with a timeline for completion in
May, 2017. Schumann stated that staff was requested to bring forth a member
from the Planning Commission to participate on the steering committee.
Marc Simpson asked what the plan hoped to accomplish. Schumann stated
that the plan would review the previous downtown study and create an
updated land use plan for the defined area.
SAM MURDOFF MOVED TO NOMINATE COMMISSIONER MARC
SIMPSON AS THE PLANNING COMMISSION REPRESENTATIVE FOR
THE DOWNTOWN SMALL AREA STUDY STEERING COMMITTEE.
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LINDA BUCHMANN SECONDED THE MOTION. MOTION CARRIED,
4-0.
D. Consideration of the Community Development Directors Report
The Planning Commission had no questions regarding the Director's Report.
4. Added Itenns
A. Resignation of Commissioner Linda Buchmann
Brad Fyle thanked Planning Commissioner Linda Buchmann for her time and
service on the board.
Angela Schumann noted that the open position would be posted until January 30th
and consideration for approval could be held during the February meeting.
Previous applicants would be notified of the opening and the opportunity to apply
again.
SAM MURDOFF MOVED TO APPROVE THE RESIGNATION OF
PLANNING COMMISSIONER LINDA BUCHMANN. MARC SIMPSON
SECONDED THE MOTION. MOTION CARRIED, 4-0.
5. Adjournment
SAM MURDOFF MOVED TO ADJOURN THE MEETING AT 6:42 P.M. LINDA
BUCHMANN SECONDED THE MOTION. MOTION CARRIED, 4-0.
Recorder: Jacob Thunander917
Approved: February 7, 2016
Attest: C/AJ
Angela Sch , ommunity Development Director
on