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City Council Minutes 01-09-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 9 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None City Administrator Jeff O'Neill administered the Oath of Office to Mayor Stumpf and newly elected City Council Members William Fair and Jim Davidson. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from December 12, 2016 (Budget) Councilmember Gabler moved approval of the meeting minutes of the special meeting held December 12, 2016 as amended. Councilmember Hilgart seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from December 12, 2016 Councilmember Hilgart moved approval of the meeting minutes of the regular meeting held December 12, 2016. Councilmember Gabler seconded the motion. Motion carried unanimously. • Special Meeting Minutes from December 29, 2016 (bills) Councilmember Gabler moved approval of the meeting minutes of the special meeting held December 29, 2016. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • None. D. Citizen Comments • The Cub Scouts, Pack #272 (Webelos Scouts/Den #10), were in attendance to observe the City Council meeting. City Council Minutes — January 9, 2017 Page 11 5 E. Public Service Announcements • Rachel Leonard, Communications Coordinator, provided an update on City holiday hours for Martin Luther King Jr. Day. Ms. Leonard also noted an error in the garbage/recycling calendar after Christmas. Efforts were made to infonn citizens of the mistake and the City offered apologies. There will be no change to garbage collection due to the Martin Luther King Jr. holiday. • Rachel Leonard provided an update on utility billing, specifically noting that monthly billing had commenced with the first bill due February 1. • Jeff O'Neill provided a quick update on Trailblazer and that it has begun its service in Monticello. F. Council Liaison Updates • Library Board — Councilmember Gabler provided a brief synopsis of the meeting and noted that the building improvements were completed. • MCC Advisory Board — The board did not meet for lack of a quorum. • IEDC — Mayor Stumpf provided a brief review of the meeting. • Planning Commission — Councilmember Gabler noted that there were various amendments to the Zoning Ordinance and that the official zoning snap was approved. • BCOL — Councilmember Fair provided a brief comment and mentioned that the next meeting is being held at the remodeled chalet. • Highway 25 Coalition — Mayor Stumpf stated that the Coalition approved the membership of Becker and Becker Township. He also noted that a Request for Proposals (RFP) was distributed in regard to a TH 25 Area Study. Proposals are due by 2 p.m., Tuesday, January 31, 2017. • I-94 Coalition — Councilmember Gabler commented briefly and mentioned the website of greenlight94.com which is a site dedicated to the I-94 project of adding a lane in each direction of I-94 from Maple Grove to St. Cloud. G. Department Updates • Jeff O'Neill provided updates on the following: 1) The new City Councilmembers participated in an orientation with Department Heads. Mr. O'Neill noted that much of the information was provided in an electronic fonnat and will be posted online. 2) The comment period on the move of the Post Office building has ended. 3) The National Guard that is stationed here is being deployed to Cuba. There will be a ceremony on January 28. 4) The Wright County Economic Partnership CEDS plan was included in the City Council packet. • Angela Schumann, Community Development Director, gave a nice presentation covering the evolution of the BCOL Regional Park. City Council Minutes —January 9, 2017 Page 2 1 5 2. Consent Agenda Councilmember Fair moved approval of the Consent Agenda excluding D, E, and H. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $306,443.08. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and Parks Department and the departures for the MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the sale/disposal list as presented. D. Consideration of approving Resolution 2017-01 accepting cash donations in the total amount of $8,100 from James Mahoney, Kathleen Carlson, and Lorna Mahoney Shea for the resurfacing project for the Community Center walking track. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of amending the regularly scheduled meetings for 2017. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of approving out-of-state training for the Human Resources Manager. Recommendation: Approved out-of-state training for the Human Resources Director. G. Consideration of approving an amendment to the Highway 25 Coalition Joint Powers Agreement allowing the addition of Becker Township and the City of Becker. Recommendation: Approved the amended Highway 25 Coalition Joint Powers Agreement. H. Consideration of authorizing preliminary design services at an estimated cost of $260,000 for the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion. D. Consideration of approving Resolution 2017-01 accepting cash donations in the amount of $8,100 from James Mahoney, Kathleen Carlson, and Lorna Mahoney Shea for the resurfacing project for the Community Center walking track. City Council Minutes — January 9, 2017 Page 3 15 Mayor Stumpf acknowledged the donors and thanked them for their contributions. He noted an additional donation from Danno F. Mahoney in the amount of $2,700. This donation should be included in the resolution. Mayor Stumpf moved approval of Resolution 2017-01 as amended to include the additional donor for a total donation of $10,800. Councilmember Gabler seconded the motion. Motion carried unanimously. E. Consideration of amending the regularly scheduled meetings for 2017. Mayor Stumpf noted that the calendar should reflect a half-day holiday on Friday, December 22. Councilmember Gabler moved approval of the regularly scheduled meetings calendar with the amendment as noted above. Councilmember Davidson seconded the motion. Motion carried unanimously. H. Consideration of authorizing preliminary design services at an estimated cost of $260, 000 for the Fallon Avenue Overpass Project, City Project No. 16C006. Councilmember Hilgart questioned the current and future debt service and whether or not current debt would be falling off to account for future debt. Wayne Oberg, Finance Director, responded that some debt will be fulfilled in 2018. Councilmember Gabler requested an updated debt levy chart. Councilmember Hilgart moved to authorize preliminary design services at an estimated cost of $260,000 for the Fallon Avenue Overpass Project, City Project No. 16C006. Councilmember Gabler seconded the motion. Motion carried unanimously. 3. Public Hearing: None. 4. Regular Business: A. Consideration of approving annual appointments and designations for 2017. The appointments and designations were presented and reviewed. Councilmember Fair moved approval of the 2017 appointments and designations as presented. Councilmember Hilgart seconded the motion. Motion carried unanimously. City Council Minutes — January 9, 2017 Page 4 1 5 B. Consideration of approving the Embracing Downtown Steering Committee structure and appointment of City Council liaison to steering committee Angela Schumann presented the item and noted the appointed members. Councilmember Hilgart moved to appoint Councilmembers Davidson and Gabler to the steering committee. Councilmember Gabler seconded the motion. Motion carried unanimously. By consensus the meeting was adjourned at 7:08 p.m. Recorder: Jennifer Schreiberz)(71-1-0 Approved: Attest: City Administrator City Council Minutes —January 9, 2017 Page 5 1 5