MCC Advisory Board Minutes 10-15-2013MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING
Tuesday, October 15, 2013
4:30 p.m. River Room
Members Present: Sandra Theros, Heath Bird, Clint Herbst
Members Absent: Jennifer Bethke, Darren Paumen
Staff Members: Kitty Baltos
1. Call meeting to order
Sandra Theros called the meeting to order at 4:38 p.m.
2. Consideration of adding items to the agenda
Reviewed suggestion box items.
3. Consideration of approving minutes of the August 20, 2013 regular meeting
HEATH BIRD MOVED TO APPROVE THE REGULAR MCC ADVISORY BOARD
MINUTES OF THE AUGUST 20, 2013 MEETING. MOTION SECONDED BY CLINT
HERBST. MOTION CARRIED UNANIMOUSLY 3-0.
4. Update Items.
A. Third Quarter 2013 Financial Update:
Kitty Baltos provided a month to month revenue vs. expense worksheet. The
worksheet shows that March has been the biggest month and Kitty said that March
typically is the highest revenue generating month. September was actually higher than
August in generating revenue this year which was very good to see. Discussed
possible future revenue generating programs.
B. Usage Summary through September 2013:
The complete usage summary worksheet was included indicating usage my month thru
September.
Memberships have been up every month. Kitty Baltos said she is seeing a lot of new
family memberships. Kitty said the YMCA family membership fees have increased
so that may be why the MCC memberships have increased.
Discussed making another commercial with the new fitness area and possibly using
Silver Sneakers. Kitty said that Silver Sneakers will be dropped by Medica and Blue
MCC Advisory Board Minutes 10/15/13
Cross Blue Shield as of January 1. Currently there are 284 Silver Sneakers members.
Kitty said they have contracted with another similar program called Silver & Fit. Kitty
is concerned about losing members because of the change but more details will come
forth in the upcoming months.
Clint suggested starting a group of "community centers" and meet monthly in the each
other's facilities and talk about how to deal with various issues. Kitty said they do
currently do that with all out -state facilities twice/year. She will look into putting
together a minimum number of centers (possibly 10) to meet with monthly. Kitty said
she's in a small group for Park & Rec. A representative from Otsego set it up and they
just basically talk about programming. They give a lot of good ideas about how to go
about getting sponsors for events.
C. Manager's Update:
The complete Manager's Monthly Updated was included in the agenda packet to the
Advisory Board.
The Farmer's Market season was great. The outside market will now be moving inside
for the Fall/Winter/Spring on specific dates as advertised.
Kitty Baltos stated that there were compressor issues during some of the hot weather
and city hall was without air conditioning. Service calls were made and the issue has
now been repaired.
Discussed concessions and how to increase revenue and reduce costs with
concessions. Kitty said they may look at minimizing the selection options or switching
out items to higher revenue generating items.
The Blazin' Thru Bertram Phillip LaVallee Memorial Walk/Run was very successful
with over 250 registrants. Kitty said thanks to an anonymous donation of $5,000 and
other donations totaling $444, they raised exactly $8,000 for the Friends of Bertram.
This will be a recurring annual event and the date has been set for next year's run on
September 13, 2014. Discussion on improving the way the walkers/runners are timed
and looking into chip -timing as a better option.
Kitty said they are very close to being done with the construction project. The final
project is the powder coating on the stairs. The re -coating didn't take so the company
will be removing the stairs, installing temporary stairs, then sandblasting and re -doing
the powder coating and reinstall. This will take about two weeks so mid-November
everything should be complete.
Kitty said they are in the process of getting name tags for all employees with the new
city logo and the employee's first name.
MCC Advisory Board Minutes 10/15/13
5. Final review of 2014 preliminary budget.
Kitty Baltos distributed and reviewed the original and revised budgets. Kitty said the
revised budget includes $98,870 in purchases. Reviewed items that were taken out of the
original budget and items that are staying in the budget. Kitty said that realistically, they
need to look at trimming $20,000-$30,000 from the budget. Kitty and the advisory council
agreed that they also need to look at ways to generate more revenue.
Budget items for possible removal:
Hallway Lighting (put off for one year) $10,000
Pool Exit Sidewalk (check with Public Works) $ 1,500
Counter Tops/Partitions (look to reduce) $15,000
Child Care Floor (keep Rom & Stomp Floor) $10,000
New Pool Cameras (maybe only replace one) $ 1,200
Hot Dog Roller (ask Apperts if they will donate) $ 1,000
Kitty explained that with Randy Haberman leaving they are advertising both ways in
hiring, either for two part-time or one full-time, so going to see what applications come in.
The part-time options could save money in the budget in the benefits.
6. Adiourn.
Meeting adjourned at 5:49 p.m.
Recorder:
Administrative Assistant
Date Approved:
Attest:
Kitty Baltos, MCC Director