MCC Advisory Board Minutes 11-19-2013
MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING
Tuesday, November 19, 2013
4:30 p.m. River Room
Members Present: Jennifer Bethke, Heath Bird, Clint Herbst, Darren Paumen
Members Absent: Sandra Theros
Staff Members: Kitty Baltos
1. Call meeting to order
Vice Chair Darren Paumen called the meeting to order at 4:38 p.m.
2. Consideration of adding items to the agenda
A. Bertram Park Ideas:
Park Use Subcommittee:
Met yesterday and talked about park usage. Talked to the YMCA about shared use.
Their amphitheater would be great for wedding rentals or maybe move the movie in the
park out there. Discussed updating the chalet for ski rentals. Will continue to explore
that facility and determine how to handle rentals.
B. Old Bowling Alley Ideas:
Soccer club would like to fill it with dirt/put turf down to do indoor soccer on the old
bowling alley side (looking to do a 5-year lease)
Option of elementary gymnastics run by MCC at old restaurant side and could rent it
out to wrestling clubs or others when not in use
Batting cages
Driving range
Cross-fit training
C. Movie Dates:
Kitty distributed a calendar which indicates major events that we don’t want to conflict
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with. First choice is the 4 Saturday of every month. Kitty said they had great success
with Saturdays so they want to stay with that. Kitty said in January they will choose
the dates with the movie company.
D. December MCC Meeting:
December meeting canceled and the advisory board will meet at River City Lanes on
Thursday, December 12th for a holiday get together. Kitty will send out an email
invitation.
3. Consideration of approving minutes of the October 15, 2013 regular meeting
CLINT HERBST MOVED TO APPROVE THE REGULAR MCC ADVISORY BOARD
MINUTES OF THE OCTOBER 15, 2013 MEETING. MOTION SECONDED BY HEATH BIRD.
MOTION CARRIED UNANIMOUSLY 4-0.
MCC Advisory Board Minutes 11/19/13
4. Update Items.
A. Facility usage through October 2013:
Kitty Baltos provided a complete usage summary worksheet indicating usage by month thru
October.
October was a very good month with memberships nearly doubled from 2012.
B. Manager’s Monthly Update:
The complete Manager’s Monthly Updated was included in the agenda packet to the Advisory
Board.
Kitty said they’ve been interviewing for the position previously held by Randy Haberman.
They made an offer to a candidate who declined the position. Kitty said they will be re-posting
the position this week.
Kitty said that the individual who was targeting the men’s locker room for theft has been
apprehended and incarcerated by the Wright County Sheriff’s Department.
Kitty said the National Independent Health Club Association (NIHCA) conference was great
and she got a lot of new program ideas and will be working with Sara Cahill to bring those
forward.
Kitty said that she met with the new director of Community Ed and they may be able to
collaborate on field trips and other programs including Friendship Island.
C. Suggestion Box review:
Kitty reviewed the suggestions from the General Facility and the Fitness Center Suggestion
Boxes.
5. Consideration of fee schedule for 2013 for submission to the City Council.
A. Membership pricing and daily fees:
Proposed membership pricing increase (5%) for 2014 included.
B. Membership add-on items:
Fitness add-on increase and child care add-on increase.
Kitty asked the advisory board to consider adding costs to all memberships and making fitness
and childcare a part of the membership. Consensus to keep the membership pricing as indicated
for 2014 and continue to keep the add-ons as a separate fee.
C. Wedding reception decorating:
Decorating package price list included. Currently the rental rate is $1,100/room for an alcohol
event and included in that fee is a standard decorating package. The decorator is an independent
contractor that gets paid approximately $25/hour (out of that fee). As the decorating packages
increase so does the contractor’s fee. Additional decorating packages are priced at
$200/$400/$600. The highest amount includes full room draping. Kitty said that the
decorator is proposing a rate increase. She would like to make $500/$400/$300/$200 per
package, an increase of approximately $75/package. Kitty said that they proposed to take away
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MCC Advisory Board Minutes 11/19/13
the one hour initial consultation and the one hour inventory check from her to save her time but
she said she was not interested in that. She said that she will walk away if the rates are not
raised. Kitty provided the options as follows:
1. Raise rates and keep the current decorator
2. Ask the current decorator to only do the draping (customer meetings with Tricia)
3. Hire part-time staff to do draping (customer meetings with Tricia)
4. Hire outside decorating firm to do draping (customer meetings with Tricia)
Kitty shared a comparison with other event centers. To raise the rates for the decorator would
mean out-pricing other event centers. The wedding bookings have declined at the MCC and
raising the fees may cause a further decline. The Advisory Board suggested that Kitty check
into draping companies and keep the current rates.
6. Consideration of Board position up for renewal on 12/31/2013 by Darren Paumen.
JENNIFER BETHKE MOVED TO RENEW DARREN PAUMEN’S TERM ON THE MCC
ADVISORY BOARD FOR ANOTHER THREE YEARS. MOTION SECONDED BY
HEATH BIRD. MOTION CARRIED UNANIMOUSLY 4-0.
7. Adjourn.
Meeting adjourned at 6:08 p.m.
Recorder: Beth Green
Administrative Assistant
Date Approved:
Attest:
Kitty Baltos, MCC Director
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