Planning Commission Minutes 02-07-2017MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, February 7111, 2017 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Special Meeting - CANCELLED
Academy Room - 5:30 PM
Planning Commission Vacancy Interviews
Present: Brad Fyle, Sam Murdoff, Marc Simpson, Lucas Wynne
Council Liaison: Charlotte Gabler
Staff. Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued
1. General Business
A. Call to Order
Brad Fyle called the regular meeting of the Monticello Planning Commission to
order at 6:00 p.m.
B. Consideration of approving minutes
a. Regular Meeting Minutes — January 3rd, 2017
MARC SIMPSON MOVED TO APPROVE THE REGULAR
MEETING MINUTES OF JANUARY 3RD, 2017. SAM MURDOFF
SECONDED THE MOTION. MOTION CARRIED, 4-0.
C. Citizen Comments
None.
D. Consideration of adding items to the aEenda
Angela Schumann requested the removal of Item 3B as the Special Meeting of the
Planning Commission was cancelled.
2. Public Hearings
A. Public Hearing - Consideration of a request for amendment to Conditional
Use Permit for Development and Final State Planned Unit Development fog
multi -tenant specialty dental facility in a B-4 (Reiional Business) District
Applicant: bdh + young
Steve Grittman noted the item as an amendment to Conditional Use Permit for
Planned Unit Development. The Planned Unit Development was approved with a
Conditional Use Permit under the previous code and was applied to the area for a
variety of reasons, primarily for the platting of the area. The amendment to
Conditional Use Permit would accommodate the development of the proposed,
multi -tenant dental facility, which is a permitted use in the B-4 (Regional
Business) zoning district.
The applicant is seeking an 11,800 square feet building. The proposed building
would be constructed along Highway 25, with a parking lot to the west of the
building. Forty-nine parking spaces are proposed with an additional `proof of
parking' for additional parking, if needed. Access would be located along Deegan
Court, where a monument sign would also be placed nearby. A retaining wall
would be placed on the north boundary of the property due to the steep slopes
near the wetland. A thorough landscaping plan was provided on the site.
Staff recommended approval of the amendment to Conditional Use Permit with
the conditions outlined in Exhibit Z.
Brad Fyle opened the public hearing and welcomed the applicant to the podium
first.
Mark Davis, Davis Group, mentioned that the dental clinic has three tenants lined
up to sign leases in the spaces including the following practices: oral surgery,
orthodontics, and children's dentistry. These businesses all have a current
presence in Monticello and would fill the entire building space. The applicant
proposed a spring construction start, with completion in the fall.
Fyle sought confirmation that the building would blend in with neighboring
buildings, specifically the Premier Bank building.
Charlotte Gabler requested the applicant plant a few additional trees along
Highway 25. Gabler also asked about signage for the tenants. Davis responded
that the interested tenants all agreed to wall signage, rather than a sign along
Highway 25.
Lucas Wynne asked if the applicant was in agreeance with the comments
identified in Exhibit Z. Davis responded that they were in agreement with all
comments including the addition of landscaping near to the north boundary and
the addition of trees along Highway 25.
Gabler asked if there were any concerns with the four way stop at the intersection
of School Boulevard and Deegan Avenue. Grittman responded the area was
designed for commercial development and no concerns have been noted.
Hearing no further comments, Brad Fyle closed the public hearing.
Decision 1: Motion to adopt Resolution No. PC -2017-003, recommending
approval of the amendment to PUD for Monticello Specialty Clinic, Prairie
Ponds.
SAM MURDOFF MOVED TO APPROVE RESOLUTION #PC -2017-003
RECOMMENDING APPROVAL OF THE AMENDMENT TO PRAIRIE
PONDS PUD, CONTINGENT ON COMPLIANCE WITH THE FINDINGS IN
SAID RESOLUTION AND THOSE CONDITIONS SPECIFIED IN EXHIBIT Z
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AND THE PLANTING OF TWO ADDITIONAL TREES ALONG HIGHWAY
25. LUCAS WYNNE SECONDED THE MOTION. MOTION CARRIED, 4-0.
EXHIBIT Z
MonticellEo Specialty Clinic
PUD Amendment
Deegan Court
Lot 2, Block 1, Prairie Ponds
1. Verification of sign areas as consistent with the zoning ordinance.
2. Revise lighting plan to demonstrate compliance with light pole height
requirements.
3. Provide shrub plantings along the north boundary to screen future parking
expansion.
4. Verify trash enclosure materials will match building materials, consistent
with code requirements.
5. Compliance with the terms and conditions of the City Engineer's report,
dated February 1St, 2017.
6. The applicant enter into a development agreement or proceedings for the
amendment to PUD for Prairie Ponds.
7. Addition of two tree plantings along Highway 25.
8. Comments of other City Staff.
B. Public Hearing — Consideration of adoption of the Monticello 2017 Official
Zoning Map
Applicant: City of Monticello
Angela Schumann noted at the last meeting in January, 2017, the zoning map
was brought forth to the Planning Commission. After secondary review, staff
noticed that the boundary areas of the Special Use Overlay District were not
consistent on the approved zoning map. That was the only change to the zoning
map from the January, 2017 Planning Commission meeting.
Brad Fyle opened the public hearing. Hearing no comments, the public hearing
was closed.
SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2017-004
RECOMMENDING THE ADOPTION OF ORDINANCE NO. 6XX FOR THE
2017 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING
SHORELAND/FLOODPLAIN COMPANION MAP, BASED ON THE
FINDINGS IN SAID RESOLUTION. MARC SIMPSON SECONDED THE
MOTION. MOTION CARRIED, 4-0.
3. Regular Agenda
Consideration of a request for simple subdivision resulting in two buildable
parcels in the R-1 (Single -Family Residence) District to facilitate right of way
for 71h Street/Fallon Avenue, per City Ordinance Title 11, Chapter 1, Section
7
Applicant: City of Monticello
Steve Grittman presented a parcel of land, currently owned by St. Henry's
Church, where the Fallon Avenue improvements were expected to occur. The
improvements to Fallon will include the extension of Fallon Avenue with an
overpass that would intersect with 7th Street and create a roundabout. St. Henry's
has agreed to the conveyance of 1.7 acres of the parcel to the City of Monticello
for a portion of the needed right-of-way.
Grittman reviewed the Exhibit Z comments and noted that any changes to the
layout of the improvements could eliminate the conveyance of land to the City of
Monticello.
Brad Fyle asked if excess land could be sold back if development were to occur to
the north or west of the site. Grittman stated it was conceivable since the City
would be the fee title owner, but it's not intended at this time.
Marc Simpson asked if everything to the east of the proposed conveyance would
remain St. Henry's. Grittman confirmed.
Gabler commented that the City Council had previously approved the purchase
agreement of the land, which took into account right-of-way and roundabout
design.
EXHIBIT Z
Simple Subdivision
Lot 1, Block 1, Church of St. Henry Addition
Conditions of approval for the proposed Simple Subdivision:
1. Conveyance of the 1.7 acre parcel from the current owner to the City of
Monticello.
2. In the event the County rejects the descriptions of the metes and bounds
subdivision, the applicant will need to re -apply and utilize a formal plat
process.
3. Compliance with the requirements of the City Engineer regarding
easements, grading, drainage, and utilities.
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MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC 2017-005
RECOMMENDING APPROVAL OF THE SIMPLE SUBDIVISION FOR THE
CITY OF MONTICELLO AND THE CHURCH OF ST. HENRY, SUBJECT TO
THE CONDITIONS IN EXHIBIT Z. SAM MURDOFF SECONDED THE
MOTION. MOTION CARRIED, 4-0.
A. Consideration for recommendation for appointment of Planning
Commissioner — REMOVED
Angela Schumann stated one of the applicants withdrew their applications to the
Planning Commission. With the approval of Brad Fyle, the position was reposted
to allow for additional applications to be received. The posting would be open
until the end of February, with a special meeting held prior to the regular
scheduled March 7t' Planning Commission Meeting.
B. Consideration of the Community Development Directors Report
Angela Schumann stated that at 4 p.m. on February 9t', the Steering Committee
for the Small Area Study would meet with the Cunningham Group. Marc
Simpson is the Planning Commission representative on the committee. Updates
regarding the study would be regularly provide to the Planning Commission. A
community engagement exercise would also begin in the next week in the hallway
of the Community Center.
4. Added Items
None.
5. Adjournment
MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:32 P.M. SAM
MURDOFF SECONDED THE MOTION. MOTION CARRIED, 4-0.
Recorder: Jacob Thunander
Approved: March 7, 2017
Attest:
Angela Scli4diAnnj Community Development Director
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