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Planning Commission Minutes 02-07-2017MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, February 7111, 2017 - 6:00 p.m. Mississippi Room, Monticello Community Center Special Meeting - CANCELLED Academy Room - 5:30 PM Planning Commission Vacancy Interviews Present: Brad Fyle, Sam Murdoff, Marc Simpson, Lucas Wynne Council Liaison: Charlotte Gabler Staff. Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued 1. General Business A. Call to Order Brad Fyle called the regular meeting of the Monticello Planning Commission to order at 6:00 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — January 3rd, 2017 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES OF JANUARY 3RD, 2017. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 4-0. C. Citizen Comments None. D. Consideration of adding items to the aEenda Angela Schumann requested the removal of Item 3B as the Special Meeting of the Planning Commission was cancelled. 2. Public Hearings A. Public Hearing - Consideration of a request for amendment to Conditional Use Permit for Development and Final State Planned Unit Development fog multi -tenant specialty dental facility in a B-4 (Reiional Business) District Applicant: bdh + young Steve Grittman noted the item as an amendment to Conditional Use Permit for Planned Unit Development. The Planned Unit Development was approved with a Conditional Use Permit under the previous code and was applied to the area for a variety of reasons, primarily for the platting of the area. The amendment to Conditional Use Permit would accommodate the development of the proposed, multi -tenant dental facility, which is a permitted use in the B-4 (Regional Business) zoning district. The applicant is seeking an 11,800 square feet building. The proposed building would be constructed along Highway 25, with a parking lot to the west of the building. Forty-nine parking spaces are proposed with an additional `proof of parking' for additional parking, if needed. Access would be located along Deegan Court, where a monument sign would also be placed nearby. A retaining wall would be placed on the north boundary of the property due to the steep slopes near the wetland. A thorough landscaping plan was provided on the site. Staff recommended approval of the amendment to Conditional Use Permit with the conditions outlined in Exhibit Z. Brad Fyle opened the public hearing and welcomed the applicant to the podium first. Mark Davis, Davis Group, mentioned that the dental clinic has three tenants lined up to sign leases in the spaces including the following practices: oral surgery, orthodontics, and children's dentistry. These businesses all have a current presence in Monticello and would fill the entire building space. The applicant proposed a spring construction start, with completion in the fall. Fyle sought confirmation that the building would blend in with neighboring buildings, specifically the Premier Bank building. Charlotte Gabler requested the applicant plant a few additional trees along Highway 25. Gabler also asked about signage for the tenants. Davis responded that the interested tenants all agreed to wall signage, rather than a sign along Highway 25. Lucas Wynne asked if the applicant was in agreeance with the comments identified in Exhibit Z. Davis responded that they were in agreement with all comments including the addition of landscaping near to the north boundary and the addition of trees along Highway 25. Gabler asked if there were any concerns with the four way stop at the intersection of School Boulevard and Deegan Avenue. Grittman responded the area was designed for commercial development and no concerns have been noted. Hearing no further comments, Brad Fyle closed the public hearing. Decision 1: Motion to adopt Resolution No. PC -2017-003, recommending approval of the amendment to PUD for Monticello Specialty Clinic, Prairie Ponds. SAM MURDOFF MOVED TO APPROVE RESOLUTION #PC -2017-003 RECOMMENDING APPROVAL OF THE AMENDMENT TO PRAIRIE PONDS PUD, CONTINGENT ON COMPLIANCE WITH THE FINDINGS IN SAID RESOLUTION AND THOSE CONDITIONS SPECIFIED IN EXHIBIT Z 2 AND THE PLANTING OF TWO ADDITIONAL TREES ALONG HIGHWAY 25. LUCAS WYNNE SECONDED THE MOTION. MOTION CARRIED, 4-0. EXHIBIT Z MonticellEo Specialty Clinic PUD Amendment Deegan Court Lot 2, Block 1, Prairie Ponds 1. Verification of sign areas as consistent with the zoning ordinance. 2. Revise lighting plan to demonstrate compliance with light pole height requirements. 3. Provide shrub plantings along the north boundary to screen future parking expansion. 4. Verify trash enclosure materials will match building materials, consistent with code requirements. 5. Compliance with the terms and conditions of the City Engineer's report, dated February 1St, 2017. 6. The applicant enter into a development agreement or proceedings for the amendment to PUD for Prairie Ponds. 7. Addition of two tree plantings along Highway 25. 8. Comments of other City Staff. B. Public Hearing — Consideration of adoption of the Monticello 2017 Official Zoning Map Applicant: City of Monticello Angela Schumann noted at the last meeting in January, 2017, the zoning map was brought forth to the Planning Commission. After secondary review, staff noticed that the boundary areas of the Special Use Overlay District were not consistent on the approved zoning map. That was the only change to the zoning map from the January, 2017 Planning Commission meeting. Brad Fyle opened the public hearing. Hearing no comments, the public hearing was closed. SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2017-004 RECOMMENDING THE ADOPTION OF ORDINANCE NO. 6XX FOR THE 2017 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING SHORELAND/FLOODPLAIN COMPANION MAP, BASED ON THE FINDINGS IN SAID RESOLUTION. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. 3. Regular Agenda Consideration of a request for simple subdivision resulting in two buildable parcels in the R-1 (Single -Family Residence) District to facilitate right of way for 71h Street/Fallon Avenue, per City Ordinance Title 11, Chapter 1, Section 7 Applicant: City of Monticello Steve Grittman presented a parcel of land, currently owned by St. Henry's Church, where the Fallon Avenue improvements were expected to occur. The improvements to Fallon will include the extension of Fallon Avenue with an overpass that would intersect with 7th Street and create a roundabout. St. Henry's has agreed to the conveyance of 1.7 acres of the parcel to the City of Monticello for a portion of the needed right-of-way. Grittman reviewed the Exhibit Z comments and noted that any changes to the layout of the improvements could eliminate the conveyance of land to the City of Monticello. Brad Fyle asked if excess land could be sold back if development were to occur to the north or west of the site. Grittman stated it was conceivable since the City would be the fee title owner, but it's not intended at this time. Marc Simpson asked if everything to the east of the proposed conveyance would remain St. Henry's. Grittman confirmed. Gabler commented that the City Council had previously approved the purchase agreement of the land, which took into account right-of-way and roundabout design. EXHIBIT Z Simple Subdivision Lot 1, Block 1, Church of St. Henry Addition Conditions of approval for the proposed Simple Subdivision: 1. Conveyance of the 1.7 acre parcel from the current owner to the City of Monticello. 2. In the event the County rejects the descriptions of the metes and bounds subdivision, the applicant will need to re -apply and utilize a formal plat process. 3. Compliance with the requirements of the City Engineer regarding easements, grading, drainage, and utilities. 0 MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC 2017-005 RECOMMENDING APPROVAL OF THE SIMPLE SUBDIVISION FOR THE CITY OF MONTICELLO AND THE CHURCH OF ST. HENRY, SUBJECT TO THE CONDITIONS IN EXHIBIT Z. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 4-0. A. Consideration for recommendation for appointment of Planning Commissioner — REMOVED Angela Schumann stated one of the applicants withdrew their applications to the Planning Commission. With the approval of Brad Fyle, the position was reposted to allow for additional applications to be received. The posting would be open until the end of February, with a special meeting held prior to the regular scheduled March 7t' Planning Commission Meeting. B. Consideration of the Community Development Directors Report Angela Schumann stated that at 4 p.m. on February 9t', the Steering Committee for the Small Area Study would meet with the Cunningham Group. Marc Simpson is the Planning Commission representative on the committee. Updates regarding the study would be regularly provide to the Planning Commission. A community engagement exercise would also begin in the next week in the hallway of the Community Center. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:32 P.M. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 4-0. Recorder: Jacob Thunander Approved: March 7, 2017 Attest: Angela Scli4diAnnj Community Development Director 5