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City Council Minutes 02-13-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 13 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from January 23, 2017 Councilmember Fair moved approval of minutes as amended. Councilmember Gabler seconded. Motion carried unanimously. • Regular Meeting Minutes from January 23, 2017 Councilmember Fair moved approval of minutes. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • None. D. Citizen Comments • None. E. Public Service Announcements • Rachel Leonard, Communication Coordinator, provided updates on the following: - President's Day hours - Spring Tree Sale • Angela Schumann, Community Development Director commented on the Small Land Use Area Study related to the downtown. As part of the study, the group is seeking community input. Ms. Schumann commented on two engagement activites: 1) A vision bulletin board; and 2) Dotmocracy — which is taking place at the Library. F. Council Liaison Updates • Highway 25 Coalition — Mayor Stumpf commented on the following: the coalition elected officers; meetings will be held in Monticello, a grant of City Council Minutes — February 13, 2017 Page 1 1 6 $25,000 was received from BNSF. At the February meeting the Coalition will review the RFPs for the Highway 25 Corridor Study. • Parks Commission — Councilmember Fair provided an overview of the Parks Commission Meeting. The group reviewed the following: the base map for pathway and trail system; a fee scheduling system for parks (including the new field); installing 3 large planters this spring on Highway 25; the completion of the Ellison park shelter is on schedule; and the first trails have been marked in the Montiview park. • BCOL — Mayor Stumpf noted the following: approval of a maintenance agreement for undeveloped acreage; there will be a RFP review committee meeting on February 24 in regard to the design and build of the beach house; Wright County has submitted a request for funding from the Federal Recreation Trail Grant which would expedite bike trails on the north end of the park; the Earth Day volunteer day event will be on April 22; and looking at a partnership with Clearwater Outfitters for equipment rental. • IEDC — Jim Thares, Economic Development Manager provided an update. The update included information on: four active prospects; update on the CEDS process which takes approximately a year; and a presentation/discussion on business expansion and retention. Mr. Thares mentioned that the next CEDS meeting will take place on February 23 in Delano. • Planning Commission - Councilmember Gabler noted that the group held two public hearings: 1) Conditional Use Permit for Development and Final Stage Planned Unit Development for multi -tenant specialy dental facility in a B-4 District; and 2) Adoption of the Monticello 2017 Official Zoning Map. She also noted that the Commission is looking for a representative. • EDA — Jiro Thares gave an update on the meeting. The group held their annual business meeting and elected officers and discussed the modification of GMEF Loan Guidelines. Mr. Thares noted that Finance Director Wayne Oberg presented a year-end financial report. Councilmember Davidson mentioned that the group also contemplated new funding resources. G. Department Updates • Jeff O'Neill, City Administrator, provided updates on the following items: 1. Pancakes and Politics with Congressman Emmer will be on February 24. The event is hosted by Chamber of Commerce. 2. Mr. O'Neill is meeting with Marion O'Neill on February 21 to discuss legislative issues. 3. The City Council Special meeting on goal setting will be February 28 from noon — 4 p.m. • Mayor Stumpf provided an update on the special meeting workshop that was held before the regular meeting. At the meeting the City Council voted to proceed with an Art Place grant application. City Council Minutes — February 13, 2017 Page 2 16 • DMC — Carolyn Granger, Deputy Registrar Manager, and Wayne Oberg gave a presentation. The presentation included: mission statement, core values, information on staff, and DMV statistics including transactions, revenue, and operations. • Liquor Store — Randall Johnson, Liquor Store Manager, and Wayne Oberg gave a presentation. The presentation included: annual sales, monthly sales, and improvements, events, and overview of 2016. 2. Consent Agenda Councilmember Fair moved to approve Consent Agenda excluding G, J, and Q. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $991,688.62. B. Consideration of approving new hires/departures. Recommendation: Approved hires for MCC and terminations for MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the surplus lists as presented. D. Consideration of approving a Therapeutic Massage Enterprise License for Lily's Massage located at 141 E. Broadway, Suite 2. Recommendation: Approved the Therapeutic Massage Enterprise License for Lily's Massage located at 141 E. Broadway, Suite 2. E. Consideration of approving a Special Event Pen -nit for the March Madness 5K to take place on March 18, 2017, sponsored by the Monticello High School Track/CC Booster Club. Recommendation: Approved the Special Event Permit for the March Madness 5K. F. Consideration of approving an application for a temporary charitable gambling permit for raffle to be conducted by the Wright County Ducks Unlimited Chapter 39, in conjunction with their annual banquet on May 1, 2017. Recommendation: Approved the temporary gambling permit for the Wright County Ducks Unlimited Chapter 39. G. Consideration of appointing Michael Mossey as Monticello Fire Chief as recommended by Fire Department personnel and appointing him as a representative to the Fire Relief Board of Trustees. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of authorizing City staff to explore the transition of City Council agendas and other items to a paperless solution. Recommendation: Approved City Council Minutes — February 13, 2017 Page 3 16 authorizing City staff to explore the transition of City Council agendas and other items to a paperless solution. I. Consideration of appointing a representative to the Industrial/Economic Development Committee (IEDC). Recommendation: Approved the appointment of Kevin Steffensmeier, RiverWood Bank, to the IEDC. J. Consideration of approving purchase of Fibemet video equipment for a total cost of $41,353.20. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of approving the 2017 Wright County Annual Highway Maintenance Agreement. Recommendation: Approved the 2017 Wright County Annual Highway Maintenance Agreeement. L. Consideration of authorizing the purchase of a 2017 Tymco 600 Street Sweeper with a 2017 Navistar 4300 International Chasses through the equipment Fund at $165,615 state contract price per the noted specifications. Recommendation: Authorized the purchase of a 2017 Tymco 600 Street Sweeper with a 2017 Navistar 4300 International Chasses through the equipment Fund at $165,615 state contract price. M. Consideration of approving Ordinance No. 660 adopting the 2017 City of Monticello Official Zoning Map. Recommendation: Approved Ordinance 660 adopting the 2017 City of Monticello Zoning Map. N. Consideration of approving a request for Simple Subdivision resulting in two buildable parcels in the R-1 (Single -Family Residence) District to facilitate right of way for 7th Street Fallon Avenue, per City Ordinance Title 11, Chapter 1, Section 7. Applicant: City of Monticello (NAC). Recommendation: Adopted Resolution 2017-03 recommending approval of the simple subdivision for the City of Monticello and the Church of St. Henry, subject to the conditions in Exhibit Z. O. Consideration of adopting Resolution 2017-04 of calling for a public hearing for vacation of 120th Street right-of-way remnant parcels. Recommendation: Adopted Resolution 2017-04 calling for a public hearing for vacation for 120th Street right-of-way remnant parcels. P. Consideration of approving Ordinance 661 amending City Code of Ordinances — Title 8, Chapter 3 — Trees and Shrubs. Recommendation: Adopted Ordinance 661 amending City Ordinances Section 8, Chapter 3, Tree and Shrubs and adopting Ordinance 661A for publication. City Council Minutes — February 13, 2017 Page 4 1 6 Q. Consideration of authorizing an appraisal on the former municipal bio -solids property for the purpose of decisions regarding future sale. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion. C. Consideration of appointing Michael Mossey as Monticello Fire Chief as recommended by Fire Department personnel and appointing him as a representative to the Fire Relief Board of Trustees. The item was removed to recognize Michael Mossey as the new Monticello Fire Chief. Mr. Mossey introduced himself to the City Council. Mayor Stumpf moved to appoint Michael Mossey as Monticello Fire Chief as recommended by Fire Department personnel and to appoint him as a representative to the Fire Relief Board of Trustees. Councilmember Gabler seconded the motion. Motion carried unanimously. J. Consideration of approving purchase of Fibernet video equipment for a total cost of $41,353.20 The item was removed by Councilmember Gabler who questioned not receiving a copy of the quotes that were submitted. Mr. O'Neill responded that this is fairly specialized equipment that meets the needs of Arvig. Councilmember Gabler moved to approve the purchase of Fibernet video equipment for a total cost of $41,353.20. Councilmember Fair seconded the motion. Motion carried unanimously. Q. Consideration of authorizing an appraisal on the former municipal bio -solids property for the purpose of decisions regarding future sale Councilmember Hilgart removed the item because he is concerned that it may not be necessary to pay for an appraisal. Mr. Hilgart feels that $2,000 - $7,000 is too high of a cost for an appraisal. Mayor Stumpf responded that he feels the cost is justified, especially if we then sell without a realtor. Mr. O'Neill commented that the appraisal costs were estimates and this can be discussed with staff. It was suggested to contact Wayne Elam in regard to an estimate of Market Value. Councilmember Fair moved to table the item in order for staff to review the item and to obtain an estimated cost of an appraisal and/or an estimated market value. Councilmember Gabler seconded the motion. Motion carried unanimously. City Council Minutes — February 13, 2017 Page 5 16 4. Regular Business: A. Consideration of adopting Resolution 2017-05 accepting the Feasibility Report, setting a public hearing for February 27, 2017, and the residential reconstruction rate for the 2017 Street and Utility Improvements Project, City Project 16C003. Shibani Bisson, City Engineer/WSB, presented the item. The presentation included: the project scope; Gillard Avenue follow up from the January 23, 2017 City Council meeting; assessments and funding; and the schedule. The project includes street and drainage improvements on Gillard Avenue; existing 951h St., Haug Ave, and 90`x' St.; Mississippi Drive; Hart Boulevard; and Sandberg Road. Other improvements include CSAH 75 pathway connection and Hart Blvd. watermain replacement. At the January 23, 2017 City Council meeting, it was decided to widen the roadway on the east side to preserve the trail. There were questions at this meeting in regard to the ditches. Ms. Bisson commented that driveway culverts will be replaced as needed and relocated and minor ditch grading will occur to accommodate the widening. Also questioned at the last meeting was lowering the grade of the hill. Ms. Bisson commented that there is ample sight distance and lowering the existing hill would create significant impacts at a high cost. The total cost of the project is $2,272,850. The amount to be assessed is $688,006. The project is expected to begin in June 2017, and to be completed in September 2017. Ms. Bisson is proposing a residential street reconstruction assessment rate of $4,600 for 2017. In addition, she commented that the City Council could consider an additional $1,280 per lot assessment for the 19 City properties along Gillard Avenue for the inclusion of curb and gutter. The non-residential properties are recommended to be assessed at the actual front -foot street reconstruction rate. Discussion ensued and the City Council expressed that they supported Alternative 1 which is an assessment rate of $4,600. Wayne Oberg commented on the Assessment Policy and the process of change. He stated that staff has been reviewing the Assessment Policy for the last five -six months. Councilmember Gabler moved approval of Alternative l which is to adopt Resolution 2017-04 accepting the Feasibility Report, set a public hearing for February 27, 2017 and set the residential street reconstruction assessment rate at for the 2017 Street and Utility Improvement Project, City Project No. 16C003. Councilmember Hilgart seconded the motion. Motion carried unanimously. By consensus the meeting was adjourned at 8:13 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — February 13, 2017 Page 6 16