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City Council Minutes 03-13-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 13 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. Mayor Stumpf, the City Council, and staff recognized the Monticello -Annandale -Maple Lake hockey players and their success at the State hockey tournament. B. Approval of Meeting Minutes • Regular Meeting Minutes from February 27, 2017 Councilmember Fair moved approval of the regular meeting minutes of February 27, 2017. Councilmember Gabler seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • None. D. Citizen Comments • None. E. Public Service Announcements • Shibani Bisson, WSB/City Engineer, provided an update on the TH 25/7"' Street Intersection Project. An open house on the project has been scheduled for Wednesday, March 22, 2017 from 5-6 p.m. • Rachel Leonard, Communications Coordinator, noted that the Fire Department is recruiting for additional members. There is an infonnational meeting scheduled for April 13. 2017 at 7 p.m. at the Fire Station. F. Council Liaison Updates • BCOL — Mayor Stumpf stated that the meeting was cancelled. City Council Minutes — March 13, 2017 Page 1 14 • IEDC — Mayor Stumpf noted that the group is in the process of reviewing an industrial outside storage ordinance. • Planning Commission — Councilmember Gabler commented that the Planning Commission recommended the appointment of a new member and reviewed the Middle School improvements. • EDA — Jim Thares, Economic Development Director, noted that the EDA recommended the appointment of a new member. He added that the EDA discussed land use and outdoor storage. • MOAA — Mayor Stumpf commented that the group adopted ordinances consistent with county ordinances. • I-94 Coalition- Jeff O'Neill noted that the group discussed the Corridors of Commerce program and the hope that it gets reinstated and funded. G. Department Updates • Jeff O'Neill, City Administrator, provided updates on the following items: 1. Jennifer Schreiber is researching paperless agendas and will bring back an option. 2. The City Council's next goal setting meeting will be moved to a later date. 3. The Legislative Conference is being held on March 23. 4. Mr. O'Neill and Mayor Stumpf met with Xcel in regard to their 2018 Resource Plan. 5. The Finance staff cleared out the storage room to snake it available as a new conference room. • John Rued, Chief Building Official, presented an overview of spring activities being conducted by the Building Department. Some of the items reviewed included parking/storage of items on lawn, complaints/violations, sending out and information sheet, and Recycling Day being held on April 29. 2. Consent Agenda Councilmember Gabler moved approval of the Consent Agenda excluding Item D. Councilmember Fair seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,668,695.30. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the Monticello Community Center and the terminations for the Monticello Community Center and the Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved the list of City Hall surplus items as provided. City Council Minutes — March 13, 2017 Page 2 14 D. Consideration of adopting Resolution 2017-08 approving a donation to the Monticello Fire Department from the Monticello Lions in the amount of $800. Recommendation: ITEM WAS REMOVED FROM THE AGENDA. E. Consideration of approving a Special Event Pen -nit application and waiving of application fee for the Fit for Life 5K being held on May 20, 2017. Applicant: Holy Spirit Academy. Recommendation: Approved the Special Event Permit for Fit for Life 5K on May 20, 2017 and waiver of permit fee as described contingent on continued site plan coordination with the Street Superintendent and receipt of Certificate of Liability. F. Consideration of approving a Special Event Pen -nit allowing use of city streets and related assistance in conjunction with the Memorial Day Parade on May 29, 2017. Applicant: Monticello American Legion. Recommendation: Approved the Special Event Permit allowing use of city streets and related assistance and waiving the application fee in conjunction with the Memorial Day parade to be run by the Monticello American Legion Post 260 on May 29, 2017. G. Consideration of approving an updated library branch agreement with the Great River Regional Library. Recommendation: Approved the library branch agreement with the Great River Regional Library. H. Consideration of approving a delinquent utility bill notification policy. Recommendation: Approved the delinquent utility billing notification policy. I. Consideration of approving a utility billing minimum bill policy. Recommendation: Approved the utility billing minimum bill policy. J. Consideration of appointing a representative to the Monticello Planning Commission to fill a vacancy for a term to expire on December 31, 2017. Recommendation: Approved the appointment of John Alstad to the Monticello Planning Commission with a term ending December 31, 2017. K. Consideration of approving a request for amendment to Conditional Use Pen -nit for Pre -K-12 Educational Use in a R-1 (Single -Family Residence) District. Applicant: Wold Architects & Builders. Recommendation: Approved the Conditional Use Permit Amendment for a school in a R-1 zoning district, based on findings in Resolution No. PC -2017-007, and subject to applicable conditions identified by the City Council. L. Consideration of adopting Resolution 2017-11 accepting a petition and calling for a public hearing for vacation of drainage and utility easements for Lot 6, Block 1 of Monticello Travel Center Second Addition. Applicant: Crown Bay, LLC. Recommendation: Approved Resolution 2017-11 accepting a petition and calling for a public hearing for vacation of drainage and utility easements for City Council Minutes —March 13, 2017 Page 3 14 Lot 6, Block 1 of Monticello Travel Center Second Addition. Applicant: Crown Bay, LLC. 2A. Consideration of items removed from the Consent Agenda for discussion. D. Consideration of adopting Resolution 2017-08 accepting a cash contribution of $800 from the Monticello Lions. Mayor Stumpf removed the item to recognize the donor — the Monticello Lions — for their contribution. Mayor Stumpf moved approval of Resolution 2017-08 accepting a cash contribution of $800 from the Monticello Lions. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Public Hearings: A. PUBLIC HEARING — Consideration of adopting Resolution 2017-10 approving the vacation of 120t" Street right of way remnant parcels. Shibani Bisson gave a brief overview of the vacation of remnant parcels. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved approval of Resolution 2017-10 approving the vacation of 120" Street Right of Way remnant parcels. Councilmember Davidson seconded the motion. Motion carried unanimously. By consensus the meeting was adjourned at 7:03 p.m. Recorder: Jennifer Schreiber Approved: (i Attest: City Administrator City Council Minutes — March 13, 2017 Page 4 14