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Planning Commission Minutes 03-07-2017MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, March 7th, 2017 - 6:00 p.m. Mississippi Room, Monticello Community Center Special Meeting Mississippi Room - 6:45 PM Planning Commission Vacancy Interviews Present: Brad Fyle, Sam Murdoff, Marc Simpson, Lucas Wynne Absent: Charlotte Gabler Staff. Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued 1. General Business A. Call to Order Brad Fyle called the regular meeting of the Monticello Planning Commission to order at 6:00 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — February 7th, 2017 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM FEBRUARY 7TH, 2017. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED 3-0. It was noted that Lucas Wynne joined the meeting. C. Citizen Comments None. D. Consideration of adding items to the agenda None. 2. Public Hearings A. Public Hearing - Consideration of request for Variance to front vard setback for an attached accessory use garage in an R-1 (Single Family Residential) District. Applicant: Kim and Jeff O'Neill Brad Fyle stated the applicants had withdrawn their request at this time. B. Public Hearing — Consideration of a request for amendment to Conditional Use Permit for Pre -K — 12 Educational Use in an R-1 (Single -Family Residence) District Applicant: Wold Architects & Engineers Steve Grittman explained that the Planning Commission looked at Phase I Improvements to the Monticello Middle School last year. These improvements provided additional building and parking space. The applicant is proposing a Phase II of projects at the Monticello Middle School. Improvements include the relocation of the east tennis courts to the west portion of the site. The existing courts would be converted into a new parking lot. The applicant also proposed paving the gravel parking lot in the southwest corner of the lot and providing additional drainage to accompany the improvements. The only change to the middle school building would be a small loading dock on the south side. Grittman noted that all of the proposed improvements are consistent with the code requirements, except for the proposed parking lot in the southwest corner, which appears to cross property lines. Verification of school property would need to occur prior to the paving of the parking lot. Grittman stated the parking lot is not required for city code requirements. Grittman noted the site plan demonstrated replacing the four tennis courts with four to six new tennis courts on the southwest corner. The applicant provided a site plan with both alternatives. Staff recommended approval of the staff report. Brad Fyle asked if the wording in Exhibit Z could be changed to say "up to six tennis courts". Grittman stated the applicant had received engineering support for either of the two plans. It was the intent to approve either four or six tennis courts based on the received site plans. Eric Linner, Wold Architects stated that the school awarded the contractor with six courts and they would be building six. Fyle asked if the track was located south of the proposed parking lot where the tennis courts are currently located. Grittman confirmed and stated a retaining wall would be between the track and parking lot. Marc Simpson asked if the elevation was the same for the two areas. Grittman stated the parking lot was going to be the same elevation as the existing parking lot. Brad Fyle opened the public hearing. Fyle asked the applicant about the loading dock and asked if there were problems with trucks turning around on site. Linner stated that trucks currently back into the dock. The proposal was to construct a four foot high dock with a dock leveler to better facilitate the unloading of semis. Simpson asked how many semis arrive per day. Linner stated about one to two per day. He also added that an area for the dumpsters would be screened near the dock area. Fyle asked if City Staff had any traffic concerns in that area. Schumann stated that she had not received nor had the Streets Superintendent mentioned any concerns. 2 Fyle asked the applicant if they were in accordance with the Exhibit Z comments. Linner confirmed. Hearing no further comments, Fyle closed the public hearing. SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2017-007, RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT WITH CHANGE TO EXHIBIT Z NUMBER 1 (APPROVAL OF THE CONDITIONAL USE PERMIT AMENDMENT ACKNOWLEDGES THE POSSIBLE CONSTRUCTION OF SIX TENNIS COURTS UPON THE SUBJECT PROPERTY CONSIST WITH THAT DEPICTED UPON THE SUBMITTED SITE PLAN DATED JANUARY 27, 2017) FOR A SCHOOL IN AN R-1 ZONING DISTRICT, SUBJECT TO APPLICABLE CONDITIONS IDENTIFIED IN EXHIBIT Z. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED 4-0. EXHIBIT Z Conditional Use Permit Amendment for School in R-1 District 800 Broadway Street East Monticello Middle School 1. Approval of the conditional use permit amendment acknowledges the possible construction of six tennis courts upon the subject property consist with that depicted upon the submitted site plan dated January 27, 2017. 2. Brick utilized on exterior of the loading dock building addition shall match the color of the brick utilized on the existing building. 3. Ownership status and eligibility for use of area outside of Middle School plat for the proposed western parking lot improvement to be verified by the applicant, or the parking lot is reconfigured to address this condition. 4. Compliance with the terms of the City Engineer's review recommendations, including those for stormwater management. 5. Comments and recommendations of other staff and Planning Commission. 3. Regular Agenda A. Consideration of the Community Development Director's Report Angela Schumann provided the Community Development Director's Report and asked if the Planning Commission had any questions. Brad Fyle commented that Moon Motorsports had begun construction on their expansion project. He asked about the storage facility occurring across from the Gould Chevrolet building. Schumann explained that the activity on that site is related to tree removal, which is permitted under the code. Depending on the type 3 of development of the site, a land use application may come before the Planning Commission at a future date. Self -storage is permitted in a B-3, but depending on the configuration of buildings, it may require a land use application. Marc Simpson asked if the Dahlheimer Distribution facility expansion was completed. Schumann commented that construction has went very well. John Rued stated that the final inspection is scheduled for Thursday, March 9th and he expects them to have their final Certificate of Occupancy and have full use of the facility following. Brad Fyle mentioned that he has saw several residential lots filling up. Schumann stated that the last time the residential inventory map was updated, the City had 74 remaining lots. Schumann stated that the Building Department said they have already received 10 new construction applications for 2017. The City has not received any final plats for existing plats or any new residential plats. Marc Simpson asked if any commercial projects have been received. Schumann confirmed and stated they would be presented at the April Planning Commission meeting. She added that commercial and industrial inquiries are still strong. Schumann asked Commissioner Simpson if he wanted to provide any updates regarding the Small Area Study. Simpson stated the Steering Committee would meet a couple more times to develop a revitalization plan. Brad Fyle asked if somebody was hired to complete the plan. Schumann stated Cuninghain Group and Tangible Consulting Solutions were the firms selected to complete the study. An open house for progress on the Small Area Study would occur on March 30t" at 4 pm. The Planning Commission will have the opportunity to comment on the plan before approval. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:22 P.M. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED. 4-0. Recorder: Jacob Thunander egl— Approved: April 4, 2017 Attest: Angelah mg, Community Development Director 2