City Council Agenda Packet 01-23-1978ArFNDA
REGULAR MEETING — MONTICELLO CITY COUNCIL
* CITY HALL
January 23, 1978 — 7:30 P.M.
Mayor: C. 0. John3on
Councilmen: Daniel Blonigen, Gene Walters, Philip White, Arve Grimsmo.
Meeting to be taped.
Citizens Comments. �ess
.�/1. Considerc+t.ion of John Sandberg'a "Riverside" Preliminary Plat.--
z2. Consideration of Petition for Improvements to Riverside Plat. -
i
Consideration of Committee Appointments.—
J4. Presentation by Representative in Opposition to a Regional Airport. •(�
rVerr aGd NCA
J5. Consideration of Public Officials Liability Insurance. Z _i3_7p
f6. Consideration of Proposal for Cleaning Services for New City Hall.
C)7. Approval of minutes — January 10, 1978.
J8. Unfinished business.
✓ Sppecial Meetin on Street Project, January 26, 1978, 10 A.M.
. Ul•n.. lo...,. W • 1 A.I.• \
9. New business. ,Q`�
■ Councilmez, will be notified Monday of location of Meeting.
(Old or New City Hall)
e
AGENDA
REGULAR MEETING — MONTICIIJA CITY COUNCIL
JtM� M CITY HALL
January 23, 1978 — 7:30 P.M.
Mayor: C. 0. Johnson
Councilmen: Daniel Blonigen, Gene Walters, Philip White, Arve Grinsoo.
Meeting to be taped.
CitiaC:c Co==ts. % %fie ss
✓1.
Consideration of John Sandberg's "Riverside" Preliminary Plat. -
V2.
Consideration of Petition for Improvements to Riverside Plat.
Consideration of Committee Appointments. •••
✓4.
Presentation by Representative in Opposition to a Regional Airport. . CJ
✓5.
Consideration of Public Officials Liability Insurance.
1 6.
Consideration of Proposal for Cleaning Services for New City Hall.•
J7.
Approval of minutes - January 10, 1978.
J8.
U:.finished business.
✓Special Meeting on Street Project, January 26, 1978, 10 A.M.
9.
New business.
Qi....a�
�►�' "eAW
&M,. tt--
• Councilmen will bR notified Monday of location of Meeting.
�4,?1
(Old or New City Hall)
e
V23/78
AgenAs Item 1. Consideration of _•ohn Sandberv's "Riverside" Preliminary Plat.
Mr. John Sandberg is proposing ar. eight (8) parcel., six (6) acre
plat just east of Riverside Cemetery. (See enclosed map)
The Plat is proposed for single family residm:tial and the lots
vary in size from 14,200 square feet to 109,000 square feet (21 acres).
According to our current zoning ordinances and comprehensive plan,
the use proposed for this area is single family residential.
Review of the plat has been made by our consulting engineers and
planners. All deficiencies have been corrected except for some
minor items (abstractor's certificate brought to date and informa-
tion indicating availability of sewer and wateIwhich will be
corrected. At their meeting of January 17, 1978, the Planning
Commission approved the preliminary plat. The Planning Commission
meeting was a public hearing and no adverse comments were received.
Pei
POSSIBLE ACTION: Consideration of approval of preliminary plat.
REFERENCES: Enclosed Map.
Plat available at City Hall.
Agenda Item 2. Consideration of Petition for Improvements to Riverside Plat.,
John Sandberg has petitioned for sewer, water, curb and gutter to
the Riverside Plat.
It is recommended that this petition be handled in the same fashion
as petitions received in the last few months, end that is to ack-
nowledge the petition, but rather than call for a feasibility report
at this time, delay action until first meeting in March at which time
all petitions could be reviewed. This would allow the council to
objectively assess the proposed improvements, establish priorities
and have one feasibility report prepared on all planned 1978 improve-
ments.
POSSIBLE ACTION: Consideration of acknowledging petition and tabling
action for reasons stated above.
NOTE: If council concurs, I will put a notice in paper (as in the
past) establishing a March 1, 1978 cutoff for petitions.
REFERENCES: Agenda Item 1.
Agenda Item 3. Consideration of Committee Appointments.
Enclosed, please find a sheet listing the various committees and
committee members of the City of Monticello. This list was also
sent with the January 10, 1978 agenda.
1/23/78
All Monticello committees are appointed annually except the HRA
committee where state statutes require five (5) year terms. Only
one appointment is necessary in the HRA as a result of Leo Nelson's
term expiring 12/31/77. In talking to Chairperson, Jean Powers, she
requested that Leo Nelson again be reappointed to the committee.
For the cost part, all committeco, except the Streets & Parks Com-
mittee have had some activity in 1977. I recently talked to Bob
Brown of the Historical Society and he indicated that his committee
would be more active in 1978 and work would be done on the occupa-
tion of the Historical Center.
In addition to the committees listed, a committee of two council
members should be selected to negotiate the contract the city has
with its union --employees. This is c two-year contract that expires
March 31, 1978.
POSSIBLE ACTION: Consideration of appointments.
REFERENCES: Ehclosed committee list.
Agenda Item 4. Presentation by Representative in Opposition to a Regional Airport.
Phil Pesola who is a representative of committee opposed to a re-
,
gional airport requested that his committee be placed on Monday's
agenda for the following purpose:
1. Present city council with signed petitions in opposition to an
airport (copy of petition format enclosed).
2. Present resolution from Monticello Township in opposition to
airport (Mr. Pesola indicated that Ma le Lake and Buffalo Town-
ships have adopted similar resolution.
For your information, the city councils of Buffalo and Maple Lake
have decidrd not to enter into Phase II of a regional airport study.
In light of this action, the following items will have to be
resolved:
A. foes Monticello want to still. continue into Phase TT of the study?
B. Would federal and state agencies still fund an airport with only
one community as a sponsor?
POSSIBLE ACTION: No specific action is necessary at this time.
REFERENCES: Enclosed petition format.
1/23/78
genda Item 5. Consideration of Public Officials Liability Insurance.
At the last city council meeting, this item was reviewed and the city
council requested that Phil White review the insurance coverage
proposals with Jim Foster and come back to the next meeting with
a recommendation.
Jim, Phil and I have reviewed the coverage and Philo recommendation
was to purchase public officials liability insurance from John H.
Growther, Inc. in the amount of $1,0009000 per person and $1,000,000 an
aggregate. Estimated premium is $1,236 annually. The same type of
coverage proposed by Stewart Smith Mid—America, Inc. would cost
$3,176 annually. The differences essentially are that Stewart Smith
would have covered prior acts and employment practices and the
insurance could be extended one year upon notice of cancellation
(as opposed to 30 days). Also, the deductible would have been
$1,000 instead of $5,000. It should be noted that our city attorney
has given his opinion that the city car. pay the deductible
portion for a city official provided this policy has previously
been approved by the council.
POSSIBLE ACTION: Consideration of purchase of liability insurance
and and also of the city paying the deductible portion
of all claims.
NOTE: If approved, request for insurance is sent to company for Q1�
final acceptance and coverage is not effective until that 'time.
REFERENCES: Agenda supplement of January 10, 1978 and various
references enclosed with that agenda.
Agenda Item 6. Consideration of Pronosal for Cleaning Services for New City Hall.
Enclosed, please find a proposal for cleaning services for the new
City Hall from Patricia and James Preusee for $235.00 a munch.
To equato this proposal with our present situation, Ed Lange cleans
the old city hall for approximately $115 per month. The comparison
in square footage is 6,000 square feet to 800 square foot; however,
the council. chnmhnrs wnu.ld raquire a cleaning about once a week.
I have asked Mr. Lange to submit a proposal for Monday's meeting
oo a bettor comparison can be made.
POSSIBLE ACTION: Consideration of proposal for cleaning services
for new city hall. ,,/•
NOTE: $235.00 per month would be $2,820 annually — $2,750 was r
budgeted in 1978.
REFERENCES: Enclosed proposal. Do
�� $0
x
DSti? .Starieo;
rate Completed:
F,ne Honncabl:e ;tdayor.,:
We, the undersigned,, petition the members of the City Council,
its mayor and administration' representing the city of
,Minnesota, as .its Rural Lormumi,ty
that the said city withold-its sponsorship of the proposed
regional, airport<amThere in ihe..rural area of Monticello,
Maple Lai:e.and Buffalo Townships.
Resolved to preserve the fol.iowin,g:
i. The quality of life we enjoy: The open spaces
close to our City boundaries, the relative peace
and quiet, the, appreciation of wildlife and
nature erose to where we live.
We are fearful that with the development of this
regional airport, the co:nnunity'and its adjacgnt,
areas yould be subject to accelerated leapfrog
urban sprawl, commercial development of Minnesota
Highway 25 resulting with the loss of the above.
2. Agricultural and .single family tax revenue and
income from the, affected area, without_con4mnsating
gains from the airport f'tself, cofounded by .possible;
accelerated, -urban and,;commercial,d4i6lopment';..which
require costly new services. 'equal ,-to or greater than.
new tax ,revenues generated.
Maintain:=fami ly=roofs' and, ,. local', ties;with -people.we
have. known; -for -generationsrm
ations -, avi
an9,tOji'th6 agony
of.'itieing'forccd off'their�,fas: or.homes.,
:Resolved' that there ;4s as igck :of,ineed: `
l..- 'if hii aot ;been`estaMfshed tAat,;'any existing ar =
potential- bps -mess needs an,airporf of,this sitep,
2:. The re-"fiyur cari,.i*adialyma6e'.use of, the,
,existing airports.
`Resolved that'the sponsoring munic'ipalit9es'or city can use
the 14t of their cast for bettor purposes, even if Federal''and
State, -agencies fund, 90. of the cost, which could -amount to
s4,540"000.
'SIGNED
NaTe Address
Phone No.
I
MOA'TICIIJU CITY COUNCIL
Regular Meeting
January 10, 1978 — 7:30 P.M.
Members present: Con Johnson, Arve Grimsmo, Dan Blonigen,
Gene Walters, Phil White.
Goals and Objectives for 1978.
Mayor Con Johnson opened the first meeting of 1978 by reviewing some of the
major accomplishments and projects completed during 1977 and mentioned the
following goals and objectives for consideration in 1978:
i) Suggested that the 1978 Street Improvament Program be considered for
completion in olse year rather than phasing the project over a two
year period. ✓
/2) Suggested that stricter purdshment be adopted for persons caught
destroying or vandalising city property.
3) Lengthening the mayor's term in office from the present two year term
to fo.u• years.
/t,) Adoption of the Uniform Housing Code.
✓;) Rev'_ew and increase cowicilmen's salary beginning in 1979.
6) Suggested that an "Open House Day" be held on Sunday, April 30, 1978
to enable the public to view all city buildings, including the new city /
hall, maintenance building, liquor store, warming house, dog pound, etc. v
1. Consideration of Setting Regular Meeting Dates.
A motion was made by C. Johnson, seconded by P. White and unanimously
zarri.ed to set the regular council meeting dates on the second and fourth
Mondays of each month at 7:30 P.M.
A suggestion was made to have an additional full day each month set aside
as a regular council meeting date but the consensus of tho council was to
hold special all day meetings only as needed.
2. Ar5pointment of City F nctions and Duties.
A motion was made by C. Johnson, seconded by D. Blonigen and unanimously
carried to approve the following appointments of functions and duties for
1973:
Acting Mayor: Gene Walters
Gow:cil Representative, O.A.A. Board: Arve Grlmsmo
Police Commissioner: Phil White
Health Officer: Dr. Donald Maus
Civil Defense Director: Doug Pitt
7
Ret -,alar Meeting - Jan. 10, 1976
City Attorney: Gary Pringle
Building Inspector: J. W. Miller
Qty Auditor: Gruys, Johnson & Associates
Official Deposit,:ri-!s: Wright County State Bank, Security
Federal Savings & Loan
Official Newspaper: Monticello 'times
S. Presentation. on Puoinc Ufficials Liability Insurance.
t -.r. Jim Foster of Foster's Insurance Agency, made a pres:.ttation to the
city council relative to Public Officials Liability Insurance.
Rr. Foster and Gary Pringle, City Attorney, reviewedwith the council the
possible types of situations when the council or city employees may be
liable for their actions resulting in potential law suits both against
the ciLy and indi::dually.
Mr. Foster presented two proposals on Public Liability Insurance Coverage
rwiging from $1100 to $5176 annually, depending on the amountand type Of
coverage.
Aft --,r discussion by the council, councilman P. White was appointed to meet
with Jim Foster to review and recommend a policy coverage that could be
brought hack to the full council for consideration at their next meeting.
Removal of Snow Fence.
Cli nre•:ious occasions, there have been council inquiries on the removal of
the snow fence at the former Fullerton Lumber site.
The preaent owner, John Sandberg, requested that the snow fence be allowed
Lo remain until the weather permits the complete removal and clearing of
all debris on the property. Mr. Sandberg indicated that a safety problem
may exist if the fence were removed prior to the removal of all the debris
since people may be walking across the property once the fence is removed.
P. White made a motion, seconded by A. Grimsmo and unanimously carried to
allow the fence to remain at the Fullerton Lumber Yard site until May 1,
1978.
5. C':•dlium,--e Amendment - r-ulverL Requirements.
A motion was made by G. Wniters, anconded by P. White and unanimously
carried to amend ordinance section 1(-}5-D-8 partaWng to driveway
design requiring all driveways to have at least a 12" culvert unless the
lot is served by storm sewer or determined unnecessary by the building
Inspector. (See Ordinance Amendment 8-15-75 #44.)
6. Consideration of Advertising for Bids on Former Senior Citizens Center Site.
At a previous meeting, it was the consensus of the council that the former
senior citizens center property would be sold after the demolition and removal
of the old bullding.
7
Rr7719P t -^ting - Jan. 10, 1978
The building has been recently demolished and the property cleared but the
consensus of the council was to table any action on the sale of the property
at the present time.
7. Approval of Bills.
Motion was made by P. White, seconded by A. Grimsmo and unanimously carried
to approve the bills for the month of December, 1977, as presented. (Seo
supplement 1-10-78 A.)
8. Consideration of Resolution Selecting Airport Site for Further Study.
G. Walters, member of the Joint Airport Committee discussed with the
council a letter received from the Minnesota Department of Transportation
in regards to the next recommended phase of the Joint Airport Study
between Monticello, Maple Lake and Buffalo.
The first phase of the stu&j has been completed and the Joint Airport
Committee must still select a site for further study under Phase II.
The City Council. of each city, if they approve of the recommended site for
further study, would pass a resolution to proceed with the Phase II of the
study.
' G. Walters made a motion, seconded by P. White; to adopt a resolution approving
of the potential site referred to in Phase I as the combined site for further
atudy_in Phase II. in ,favor: 0. Walters, C. Johnson, P. White, A. Grimsmo;
opposed: D. Blonigen. (See Resolution 1978 #1.)
9. Consideration of PS:terior Sim - Citv Hall.
Presentation was made by G. Wieber, City Administrator, on the different
types of exterior signs that could be used at the new city hall.
Notion wap made by P. White, seconded by A. Grimemo and unanimously carried
to approve the exterior signs at the new city hall consisting of 12" and 9"
stand off letters with A3 aluminum finish at a coat of 1424.50 exclusive
of installation.
.10. Donartment Heed Quartarly Meeting,.
A quarterly meeting with the following department heads was hold:
9 Don Hozempa: Wright County Sheriff's Department
Paul Klein: Fire (blef
Doug Pitt: Civil Defense Director
Karon Hanson: Senior Citizen Directnr
Mike Rapala: Public Works Director
Mark Irmiter: Liquor Store Manager
Gary Wiabers City Administrator
J. W. Miller: Building Inspector
Council discussion with the department heads included a review of the
"Snowbird" parking policy ordinance with the sheriff's department, and a
review of the newly remodeled senior citizens center building with Karen
Hanson, Director.
Civil Defense Director, Doug Pitt, discussed with the council what help
the Civil Defense should offer to Monticello residents in caso of a
potential flooding of personal property and homes. The City Administrator
was instructed to research this question and report back to the council.
A quarterly report on the fire department's activities during the post
three months was presented to the council. Council also discussed the
possibility of reimbursing fire department personnel for their time
spent on building inspections for certificates of occupancy.
The City Administrator and vire Chief will be meeting to discuss a per hour
fee that could be presented to the council for approval.
Hark Irmiter, Liquor Store Manager, briefly updated the council on the
liquor store operations and sales for 1977. The 1977 financial state-
ments will be presented to the council at a later date.
In addition, the council discussed a possible increase in building permit ,
fees with J. Miller, Building Inspector and some future equipment needs
with Mike Reale, Public Works Director.
b.
U. Aonroval of Minutes.
Tho minutes of December 12, 1977 were approved unanimously on a motion
made by A. drimsmo, second by P. White.
12. Miscellaneous Items.
1. Some of the Downtown Retail Merchants requested that the City Parking
Lot located between the Harry'e Auto Supply building and Johnson's
Warehouse building be posted for two hour parking in an effort to keep
the all day parking out of this lot. By council consensus, the parking
lot will be posted with a two hour time limit.
2. City Administrator was instructed to obtain quotes on the possibility
of hiring a professional cleaning service for daily cleaning of the
new city hall building.
3. A special meeting was scheduled for 1000 a.m. Thursday, 1-28-78 to
review the 1977 Street Improvement Project plana with the City Mgineers.
Additionally, the council will be viewing the streets throughout the
city on that day.
Meeting Adjourned.
Rick Molfetel ,
Asst. Adminis rotor
I
STREET IMPROVEMENT PROJECT 77-3
Monticello, Minnesota
10:00 A.M. January 2G, 1978
Street Project Tour
List of items to be discussed during tour. Sce attached
reference map.
1. Existing curb along north side of River Street. Possible
salvage - curb generally has grade and is located 18' off center
line. Condition of gutter is unknown due to blacktop overlay in
some areas. Have there been past drainage problems? _ C �sNe1e AM
Be .74 LOA'."
2. Existing storm sewer in Locust Street is 10" clay pipe.
(This was a former sanitary sewer). Due to past street washouts,
this pipe should be replaced with 12" R.C.P. The existing pipe
lacks design capacity for 5 year rainfall. Reie.«
3. The north half of Front Street right-of-way (40') is vacated.
To keep the proposed 5' driveway aprons from encroaching on
private property, a 28' wide street is recommended. This was
not noted in our January 19, 1978, report.
Fdnw: cF � r ' �J hif- -I- .w�..er *..•.21, V .. r
4. River Stre' shou�c��bc sted 8' to the south to avoid
embankment problems. fr�ira, �f „ o V ,ys y,wr� ureter
5. and 6. Limits of new street construction to be determined.
Refer to January 19, 978, retort.
7, interim storm sewer should be constructed as rscussed in
January 19, 1978, report.
8. Area northeast of the intersection is lower than the proposed
street. A catch basin inlet can be constructed in the right-of-
way behind the curb. This area has been noted for past problems.
(Flooding at the Ed Klucas residence). 4 -re pR, ,40--d
/�i wp_A'J � 6I K,6. CUJf. �J
9. Areas easL and wesL of Minneso_a Street are slightly luv,er
than the proposed street. No past problems are known. Provisions
for storm sewer are not considered at this time.
10. Same as Item 9, ex opt at northeast corner.
11. Existing curb on south side of street should be removed and
replaced. Lack of proper grade for dr„pinage and its elevation
does match proposed grade. ;
12. Presently there is perpendicular parking against the
Legion Club building. The existing sidewalk is located 33' off
plat center line. This is 12' behind the proposed back of curb.
This parking should be eliminated and driveway aprons should be
placed to control traffic entering and leaving the parking
areas. The council may consider establishing a maximum driveway
width wherever feasible. A/o Gs..
AIJ
13. Existing curb on north side of street should be removed
and replaced. It is located 26' off center line and is higher
than the proposed center line grade. 4'r.,e00
14. There is perpendicular parking along the side of building at
Maus Shopping Center. There is 22' between the sidewalk and
proposed back of curb. As discussed in Item 13, this should
be avoided, Fee.;/, , .'S
15. Area of partial street vacation. Shoo this be paved?
S4..d1d - 9 7a�/
16. The railroad crossing should be widened and centered on
right-of-way. The intersection of Co. Rd. 39 and Elm Street
will be reconstructed such that Co. Rd. 39 will intersect
at a right angle. This has been approved by the County
Engineer. The intersection of 5th Street will be shifted
100' ± south to match platted center line. This street nwill
also intersect Elm at a right angler,
RV IE Cl. e-' iC c .w.i w•a .: y� 1 .. �i
n. is C7.enl8�«asod- ouaR,eThe end -of pg%cmc/� �ou� fgo defined
g. �Ve existLng railroad crossing at Maple Street is 26 e
A 36' wide street is proposed. 4c�
/G:✓t H.L.- 8 .6 e-4-4 Bw/C 'Qa
21. The exte.,ded storm sewer as proposed for Maple Street
will not be low enough to serve future development without some
major filling in the low areas. The area east and west of
this point is 2' - 3' below existing street grade. Due to
tho shallow depths of existing sanitary sewer, the proposed storm
sewer cannot be lowered any further without being installed
underneath the sanitary sewer which will increase costs sub-
stantially. Nd /;e 7/oM
22. Thu proposed curb ar.d gutter is recommended to be
continued through the curve at Seventh Street. Again, there
is a similar situation nr, discnmsed in / Item �211
ALsr Cew.'Ls, aIAF.. �/
23. A cul-de-sac should be constructed at this locLtion. 7/f"J ►�
This will case city maintenance problems such as snow removal.Df J-01""
it will discourage transient traffic from commuting through oe /4•....c
the apartment complex. It should be noted that this was
originally proposed on the building plans, but no casement was
ever recorded dedicating right-of-way to the city for the
cul-de-sac. An casement should be pursued from tho property
owner. V/gac w/ Dom• �y '� �+ i o.r w,!
24. A retaining wall is recommended along the north side
of the street. Seo discussion in the January 19, 1978, report.
N/fA/.N't 7a '0e Ako..,f /N tY.! ALEI Nr
ORR-SCIIELEN-MAYERON 6 ASSOC., INC -
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7DESIGN'B DESIGN V
SECTION WHEN ADJACENT TO BASE
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M DIMENSIONS __s ae CSR T C�NCR T �C-ONCRETE ae CONCREjE�
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PLATE–12