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City Council Agenda Packet 05-12-1980AGENDA L REGULAR MEETING - MONTICELLO CITY COUNCIL May 12, 1980 - 7:30 P.M. Mayor: Arve Grimsmo Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White. Meeting to be taped. Citizens Comments. V. Consideration of Final Resolution Approving the Issuance of $975,000 infra Industrial Development Revenue Bonds - Clow Stamping Company,,inc. . 2. Consideration of an Ordinance for Electric Distribution and Transmission Franchise Rights - Northern States Power Company. at 0&96.460 1. o.. 3. Consideration of a Rezoning Request from R-1 to R-3 - Harold Ruff. (y 1,Wpw r p` o ��Q� �aaa•s• 04 Continuation of Public Hearing on 1980-1 improvement Project tC Serve Macarlund Plaza and Land Owned by Maurice Hoglund. ) Consideration of Holding Public Hearing on Extension of Sewer. Water and Street improvements - Prairie Road. w6. Consideration of Utilization of Historical Museum. 7. Consideration of a Variance for the Temporary Display of a Banner by np` the A.F.S. on Broadway Street. 1'\ �8. Consideration of Proposed Garbage Disposal Contract and Authorization (�,, to Advertise for Bids. V�Q 9. Review of First Quarter of 1980 Financial Statements for Municipal Liquor Store. 10. Consideration of Having our Engineer Prepare Plans and Specifications to Bid Right Turn Lane - Sandberg South. 11. Consideration of Having Plans and Specifications Prepared for Commuter Parking Lot Southwest of I-94/Highway 25 inter% Sange.Q �12. Approval of Minutes - Specia?Joint Meeting of April 24,1980 and Regular Meeting of April 28, 1980. Unfinished Business- S! New Business - `r 41 Board of Review - 7:00 P.M. May 13, 1980 (Tuesday night) Next Regular Council Meeting - May 21, 1980 (Tuesday night) AGENDA SUPPLEMENT L 1. Consideration of Final Resolution Approvinq the Issuance of $975,000 in Industrial Development Revenue Bonds - Clow Stamping Company, Inc. PURPOSE: Clow Stamping Company, Inc. is requesting approval of a final resolution for the issuance of $975,000 in Industrial Development Revenue Bonds. This item was given preliminary approval at the City Council's January 14, 1980 meeting. Procedure for Industrial Development Revenue Bonds is to receive preliminary approval from the municipality, approval from the Commissioner of Securities for the State of Minnesota, and adoption of a final resolution by the city council. Approval has been received in writing from the Commissioner of Securities, State of Minnesota. Clow Leasing is a partnership formed between Everett L. Clow and Gladyce E. Clow, principal officers of Clow Stamping Co., Inc., and its controlling shareholders. This partnership was formed primarily for the purpose of acquiring the land, equipment, etc. in Monticello for purpose of acquiring the land, equipment, etc. in Monticello for purposes of leasing it to Clow Stamping Co., Inc. Clow Stamping Co., Inc. unconditionally guarantees the bonds. Use of the funds, in the amount of $975,000, is as follows: Land S 73,400 Building 406,700 Equipment Acquisition 8 Installation 269,000 Capitalized interest 37,275 Reserve Fund 100,000 Cost of issuance 35,000 Underwriters Discount 53.625 TOTAL $975,000 As indicated in the preliminary approval of this project, the bonds are not a general obligation of the City of Monticello, and will not be a charge against the general credit or taxing power of Monticello. There is no direct or indirect financial obligation on the City of Monticello to pay off any portion of the bonds or incur any cost whatsoever in the event of default or other event. it should be noted that our City Attorney, Gary Pringle, has received all documents relative to the issuance of these industrial Development Revenue Bonds and will either be at our meeting Monday night to review the matter with the City Council or have given his written opinion in advance of this meeting. - 1 - COUNCIL AGENDA - May 12, 1980 The maturity schedule is as follows: 8 55,000 11% term bonds Due May 1, 1990 $ 85,000 llu,% term bonds Due May 1, 1995 $835,000 12% term bonds Due May 1, 2010 v interest on these bonds are exempt from Federal and State income taxes. `y It should be noted that although the preliminary resolution for the issuance Nr of this issue was adopted prior to the City of Monticello formulating guide- lines for the issuance of these bonds, that I have applied the test contained within the resolution for information purposes, and Clow Stamping meets the criteria. POSSIBLE ACTION: Consideration of adoption of final resolution for the approval of $975,000 in Industrial Development Revenue Bonds for Clow Leasing (Clow Stamping Co., inc.). REFERENCES: Official statement regarding bond issue. Plus, i have many more documents on file at City Hall that contain over 100 pages, but they are available for review. 2. Consideration of an Ordinance for Electric Distribution and Transmission Franchise Rights - Northern States Power Company. a PURPOSE: NSP's current franchise is scheduled to expire September 5, 1980; however, the new franchise repeals all existing franchise rights and the 20 years starts effective the date of the ordinance, if adopted. Copy of the proposed ordinance is enclosed, and is essentially the same as the existing franchise provision in effect. The only exceptions are found in section 2 which refers to the Public Service Commission, and the insertion of a new section 4 which refers to the rights of NSP in the vaca- tion of any street, alley, public way, etc. This clause is consistent with the City of Monticello's present method of handling vacated streets . For your information, in the past the City of Monticello has not charged any fee for the franchise rights. However, some cities, such as St. Cloud, do add a franchise fee based on the earnings of NSP; however, the property owners still pay this as it appears on part of their billing. As a result, 1 would recommend that the City of Monticello, like most communities throughout the state, not charge NSP a franchise rate fee. Currently, the City does not charge franchise rate fees to the other franchise holders - that is, North Central Public Service and Bridgewater Telephone Company. Ward King, the area Public Relations Representative for NSP's St. Cloud office, will be at Monday night's meeting to review any questions the Council may have. POSSIBLE ACTION: Consideration of adoption of ordinance granting franchise { �l right to NSP for the period from the date of adoption of the ordinance and continuous for the next twenty years. LREFERENCES: Copy of proposed ordinance enclosed. - 2 - COUNCIL AGENDA - 5/12/80 3. Consideration of a Rezoning Request from R-1 to R-3 - Harold Ruff. + PURPOSE: Harold Ruff is requesting rezoning of a certain parcel of land from RSR -3 to allow for the development of multiple dwellings by Tom Maxwell. This parcel of land lies east of Kampa Estates and west of the NSP maintenance building and encompasses the area between the railroad tracks and County Road 39. The entire parcel is approximately 3.94 acres. \ Mr. Jack Maxwell, of Maxwell Realty, representing both Mr. Harold Ruff and 1r ,b Tom Maxwell, indicated that a purchase agreement for the parcel is contin- gent upon the rezoning, and he feel that the property should be rezoned .4 for the following reasons: /� ►� A. MVV IA"' hf / PLANNING COMMISSION ACTION: At their last meeting, the Planning Commission �r voted to recommend approval of the rezoning request. It should be pointed out that, as of yet, no objections have been received on the rezolning from any property owners. Subject property is located in a neighborhood that does not lend itself to a single family residential zoning, because of the proximity of the NSP shop and the Bridgewater Telephone Co. yard. An apartment complex would act as a buffer between the industrial property located to the east and south and the residential property to the west of the subject property. The railroad tracks and Pinewood Elementary School lies to the north. There is a gnnd demand for apartments in the City, and this demand is expected to be increased in the future with the interest rates rising to a point whereby it is impossible for many potential buyers of single family homes to qualify for mortgages, thereby forcing them into the rental market. POSSIBLE ACTION: Consideration of approval or denial of rezoning request.* REFERENCES: Map depicting area and Planning Commission Minutes on this item from 4/8/80 meeting. P+i4. Continuation of Public Hearing on 1980-1 Improvement Project to Serve Macarlund Plaza and Land Owned by Maurice Hoqlund. �X PURPOSE: Consideration of a resolution ordering the preparation of plans a specifications for improvements planned for Macarlund Plaza and land owned by Maurice Hoglund. This hearing is being continued from the April 14, 1980 hearing relative to this matter. r' f //e; a, �J �v • Note: Rezonings require 4/5's vote of Council for approval. - 3 - COUNCIL AGENDA - 5/12/80 As you may recall, at the April 14, 1980 meeting, the City Council decided ff to defer action for 45 days to give the developers and the consulting engineer y, time to work out the proposed improvement. One concern expressed at the April 14th meeting was how Maurice Hoglund wished to develop his property just north of his present residence along East County Road 75. Recently, John Badalich, John Simola and I met with representatives of Macarlund Plaza, Mrs. Curtis Hoglund and Maurice Hoglund relative to the proposed improvement. Consensus of the developers at that time was as fol lows: A. Reduce improvement just to serve Macarlund Plaza area and land owned by Maurice Hoglund to the east of Macarlund Plaza. B. Obtain services for sewer, water and storm sewer from Mississippi Drive between Lots 14 (owned by Curtis Hoglund) and Lot 15 (owned by Maurice Hoglund). C. Extension of road to service Macarl and Plaza would still come off of East County Road 39. Jolin Badalich will be revising the feasibility report on this project and formulating a new proposed assessment allocation. Procedure at this point would be to have a resolution authorizing our engineer to begin the preparation of plans and spec ifications for the improvement. Developers will also be proceeding with a final plat of the Macarlund Plaza area.Mr. Maurice Hoglund indicated that in the near future, not ne eessariIy in 1980, he will be prepari ng a plat for the area just north of his residence, and the tentative plans for improving this particular area would allow the extension of sewer and water into any proposed plat he develops. POSSIBLE ACTION: Consideration of adoption of a resolution authorizing our engineer to prepare plans and specifications for this project. RE FERENCES: Enclosed map indicating general concept layout of the area and John Badalich will ei ther have available at Monday night's meeting or send out in advance, an updated feasibility report on the project. 5. Consideration of Holding Public Hearin q on Extension of Sewer, Water and Street improvements - Prairie Road. At the City Council's April 28, 1980 meeting, a petition was acknowledged from Mel Wolters to extend sewer and water approximately 330 - 360' west of Its existing termination point on Prairie Road. COUNCIL AGENDA - 5/12/80 Our engineer, John Badalich, is in the process of preparing the feasibility report outlining the proposed improvement along with estimated assessments. This report will either be sent with the Council Agenda Supplement or be available for review at Monday night's meeting. It should be mentioned that I have talked with Mrs. Betty Christopher, who along with her husband, own 650' of frontage property along Prairie Road, of which approximately 207' could possibly be assessed on this project. Mrs. Christopher indicated that she and her husband would be opposed to the project since they have no desires for the extension at this time. I did inform Mrs. Christopher that she would be notified of any public hearings relative to this matter. Y /.9 Procedure at this point would be to have the Council review the feasibility report and consider holding a public hearing on this matter. ^v \y �h POSSIBLE ACTION: Consideration of resolution receiving feasibility report 1VY �vnd calling ntsfor public hearing on the extension of sewer, water and street impng Q REFERENCES: Enclosed map depicting improvements. 6. Consideration of Utilization of Historical Museum. A meeting was recently held by the Monticello Historical Society, and one of the topics was the utilization of the Monticello Historical Museum at the corner of Highway 25 and Broadway Street in Monticello. Currently, the Historical Museum has very limited usage and now contains the antique fire truck along with a few photographs of the Monticello area. Wright County Historian, Marion Jamison, who was appointed to the local Historical Society by the City Council in January of 1980, recently called a meeting of the Historical Society to discuss the future of this committee. Of the five members that were currently listed, including Ms. Jamison, only one additional member did attend the meeting, Isabel Holker. Mr. Jim Herbst did recently notify me of his resignation due to his other time commitments with serving on the School Board. Other members still listed are Gary Pringle and John Mitchell. Ms. Jamison indicated that she would like to present some suggestions at Monday night's meeting on the utilization of the historical building. One of the suggestions she mentioned would be to display more photographs on the walls of the museum. in addition, she would like to see the Historical Museum open for regular hours. Currently, there are no regular hours of the Historical Museum since there is a very limited display. One of the problems in estab- lishing regular hours of the museum would be to find sufficient manpower. - 5 - COUNCIL AGENDA - 5/12/80 i Currently, the Senior Citizens Center provides manpower during the summer hours to operate the Information Center. However, it would almost take additional personnel to operate the Historical Museum since, from a logistics standpoint, it would be almost impossible to handle both at the same time. One possibility would be to have the person that is handling the information function to be housed right inside the Historical Museum building. One additional concern with any intended expansion in the utilization of the Historical Museum is the problem of adequate parking. Because of the intersection of Highway 25 and Broadway, there are very few spots that are available and have easy access for parking. Since most of the people that would stop in both at the existing information center and expanded use of the historical museum would be travelers, parking would continue to be a problem. Ideally, the information center and historical museum should probably have at least a half-dozen off-street parking spaces; however, this would require the establishment of a historical museum and information center at a completely new site. Obviously, any consideration of this magnitude would be hard to justify at this point in time, and it might be better to proceed more slowly to see if there is a genuine interest in the development of a historical museum at the present site. For your information, at one time the City Council of Monticello did authorize the Historical Museum to purchase some display cases; however, the Committee did not go any further on this idea. Your thoughts, ideas and suggestions on this matter would be welcomed by Ms. Jamison, and you also might give some further thought on the future and function of the Historical Society itself. One idea may be to deter- mine the interest in the community first before any further monies are spent. One possibility would be to announce the fact that the historical society is looking for new members and input to determine that there is an interest within the community. POSSIBLE ACTION: This item is primarily for the creation of ideas and suggestions for the further usage of the historical society building. 7. Consideration of a Variance for the Temporary Display of a Banner by the A.F.S. on Broadway Street. Ms. Darlene Anderson, with the American Field Service (A.F.S.) is requesting a variance to allow the temporary display of a banner across Broadway Street by the Lutheran Church for a spAetti dinner to be held at the Church on May 22, 1980. This banner would be displayed no longer than one week in advance of the festivity and would he taken down the next day. Although the Council did allow St. Henry's Catholic Church to display a banner across 4th Street, in light of the Monticello City restrictive ordinance relative to signs, this time of variance may be inconsistent with the philosophy of the City's present sign ordinance. In the past, the City has also allowed the use of banners across Broadway Street to . 6 - COUNCIL AGENDA - 5/12/80 promote some festivities. However, in the case of the Downtown area, the adjacent property abutting the street is zoned as commercial, and there may be some consideration for this aspect. Additionally, there might be some consideration for a community -wide event such as the 4th of July, as opposed to a particular event held by a particular church or organization. POSSIBLE ACTION: Consideration of a variance to allow the A.F.S. to display a banner across Broadway Street by the Lutheran Church for a period of one week beginning May 16, 1980 through May 22, 1980. Note: it should be pointed out that the Monticello City Ordinances do allow for the temporary display of banners which require a permit, but do not make any provision for allowing banners to be strung across a right-of-way, and this is the reason for a variance.* 8. Consideration of Proposed Garbage Disposal Contract and Authorization to Advertise for Bids. PURPOSE: The purpose of this item is to review the proposed garbage disposal contract and advertisement for bids. As you are aware, the current garbage haulers for the City of Monticello have served their written notice that they do intend to terminate their contract as of August 1, 1980. New contract proposals have been prepare for your review prior to the actual bid letting, scheduled for May 2V, 1980. The proposals call for bids for either a (1) year contract or a (3) year contract, and both contain the options of either once or twice weekly pickups. The bid proposals call for a lump sum price per month with additional homes being added to the contract on the anniversary date if the contract is for more than one (1) year. POSSIBLE ACTION: Consideration of approval of proposed garbage contract band authorization to advertise for bids returnable May 27, 1980. REFERENCES: Copy of proposed (1) and (3) year contracts, specifications and Nr notice of advertisement for bids. V� C *Note: 4/5's vote of Council is required for approval of variances. - 7 - COUNCIL AGENDA - 5/12/80 9. Review of First Quarter of 1980 Financial Statements for Municipal Liquor (f Store. 4J PURPOSE: Enclosed with the Agenda, please find the 1st quarter financial statements for the Municipal Liquor Store operations. Mark Irmiter, Manager, will be at Monday night's meeting to review the financial statements with the Council. 114 C As you will note, sales have increased approximately 17.6% over the 1st quarter of 1979, with the gross profit up approximately 28%. Traditionally, the 1st quarter of each year is the slow period, but it appears that the operation is holding its own with neighboring competition. Beer sales have increased the most (27%) over last year. which appears to be the trend with inflation as more sales occur in the lower priced items. Total operating expenses have remained close to last year's 1st quarter percentages, which resulted in operating income increasing over 50% due to the increase in gross profit. POSSIBLE ACTION: No action necessary other than review with Mr. Irmiter. REFERENCES: Enclosed 1st Quarter Financial Statements. . 8. COUNCIL AGENDA - 5/12/80 10. Consideration of Having our Engineer Prepare Plans and Specifications to �- Bid Right Turn Lane - Sandberg South. PURPOSE: As a result of the April 30, 1980 letter from the Minnesota Department of Transportation, copy enclosed, it appears that the City of Monticello will now have to install the right turn lane into Sandberg South at its own expense. You may recall the City Council originally took this item up in September and October of 1979, and it was decided to appeal the requirement of a right turn lane into Sandberg South to the Minnesota Department of Transportation. At the time the hearing was held on improvements into Sandberg South, it was decided that if, in fact, the right turn lane was required, that the City would pick up the cost on ad valorem, or general property taxes, as �L opposed to assessing any cost to the Sandberg South area. AL According to Mr. Durgin's letter, he indicates that the necessity is consistent with the regulations of the MN/DOT, which indicates that an entrance permit application would have been necessary for access to the plat because of the change in land use. Mr. Durgin further indicates that the cost is not the responsibility of the MN/DOT and cites examples in the case of the clinic and hospital in Buffalo on Trunk Highway 25. Previous estimate received from our engineer for this project was $4,741.80 for construction. Procedure at this point would be to consider the prepara- tion of plans and specifications for this project. There 1s the possibility that our Public Works Director could have these prepared, but the Council, if it does approve of the preparation of plans and specifications for the ComnuterParking Lot, may want to have this considered as part of the same project and done by our city engineer. POSSIBLE ACTION: Consideration of preparation of plans and specifications to bid right turn lane to Sandberg South. REFERENCES: April 30, 1980 letter from Darryl Durgin with the MN/DOT. 11. Consideration of Having Plans and Specifications Prepared for Commuter Parking Lot Southwest of I-94/Highway 25 interchange. PURPOSE: Consideration of the development of plans and specifications to To prepared for the development of a commuter parking lot on the land scheduled to be deeded to the City of Monticello through Wright County by the State of Minnesota. - 9 - COUNCIL AGENDA - 5/12/80 Enclosed, please find a preliminary site layout for the commuter parking 1 lot just southwest of the I-94/Hwy. 25 interchange. This preliminary design layout was prepared by our Building Inspector, and would accommodate approximately 220 cars, with some spaces being designed for compacts. Total estimated cost for the completion of the entire site for the develop- ment of the 220 spaces may be in the $50 - $60,000 range, which would include grading, landscaping, paving along with curb and gutter. in light of the current estimated need for approximately 70 to 80 spaces, the Council may want to consider the development of the parking lot in two stages. Addi- tional consideration might be given to the development of parking lot without the necessity of meeting the City's landscaping requirements, curb and gutter requirements, or possibly blacktopping requirements. Any of these require- ments excluded would require the necessity of the City going through the variance process. According to a survey taken by our Building Inspector in the fall of 1979, there was a need for approximately 70 cars for commuter parking. This was based on the number of cars that currently use the downtown parking lots, plus an additional allowance for commuters that may be parking currently elsewhere. At one time, it appeared that the State of Minnesota might make grants available for commuter parking lots; however, with the cutback in appro- priations in the past legislative session, the particular bill to allow funding for projects of this nature did not pass! As a result, the City could appropriate funds out of its capital outlay revolving fund, budget for this item in 1981, or charge an annual fee to commuters for use of the facility. In addition to the immediate capital outlay cost for the development of the parking lot, there would be annual maintenance costs associated with the lot itself. Possibly an annual fee in the range of $25.00 per year could recover the maintenance cost and some portion, but not all, of the capital outlay costs. If the City Council decided to charge a fee for commuter parking, the details of this could be worked out but probably would include limiting the parking in the downtown area from 4 - 6 hours to encourage people to use the commuter parking lot. Additionally, commuters could possibly have their choice of either a bumper sticker or sticker they could place right in their windshield in case of commuters that pool together with other individuals. Of course, if the City were going to charge a fee for commuters, there would be a certain amount of commuters who may avoid this cost by parking in other areas such as a shopping center, etc., but it would be up to those particular areas to moniter their own private parking lots. One possible way to proceed if the City were going to consider charging a fee would be to actually survey the commuters. i believe the situation with the current burden in the downtown parking area is approaching the critical stage and some plans for the commuters should be developed by fall of 1980. *(Note: Since the writing of this agenda supplement. I came across an t article in the current issue of Nation's Cities Meekly, copy of which is enclosed, which provides information on a current bill introduced for federal grant assistance by Rep. Bob Edgar.) - 10 - COUNCIL AGENDA - 5112/80 If the City Council were going to go ahead on this project, it probably It could generally discuss the scope of the project at Monday night's meeting, that is, the extent of the development of the number of spaces, and design specifications including pavement, landscaping, etc. After this was determined, it could direct our City Engineer to prepare plans and specifi- cations for this project, and this could possibly be included with plans and specifications for the right turn lane into Sandberg South to get a better bid on the total package. One possible idea down the line would be to consider the relocation of the current Historical Museum and Information Center and incorporate this into the commuter parking lot. This would allow an easy access from the I-94 interchange to travelers, and a certain portion of the parking could be specifically set up for the information center and historical museum. Approval of this idea would have to be received from Wright County since they originally intended to convey the area in question to the City for use as a commuter parking lot only. POSSIBLE ACTION: Consideration of developing the area southwest of the I-94/Highway 25 interchange for commuter parking lot and the scope of the particular project along with the authorization to our engineer to prepare plans and specifications if approved. REFERENCES: Enclosed preliminary site layout for commuter parking lot. Article in Nation's Cities Weekly. I g4 41/ IRA REQUESI to Ruf f I PLANNING COMMISSION MINUTES - 4/8/80 in their proposal for development, McOonalds have requested that landscaping, at least not 100% of the landscaping, or $1,500 which is required by ordinance, be considered not necessary by the granting of a variance. A couple of additional items which were addressed were signs for directing traffic flow and lighting on the new parking facility. Al Inde, a repre- sentative of the McDonald's company, said that definitely signs would be installed to direct traffic flow and lighting would be installed in the new parking lot which would be consistent with that which is presently used at the McDonald's facility. Mr. Inde indicated that if the variance on the landscaping were granted now, that only sod would be put in and that land- scaping would still be coming, but at a later date. Mr. Inde was asked if he would be willing to bond for the landscaping that would be put in at a later date, and he indicated that he would be willing to post the $2,250 bond. On a motion by Dick Martie and seconded by Ed Schaffer, it was unanimously approved to recommend approval of the conditional use permit and approval of the variance for the landscaping as requested. 4. Public Hearinq - Consideration of a Rezoninq Request - Harold Ruff. Harold Ruff has requested that rezoning of a certain parcel of land be made from R-1 to R-3. The parcel of land is that which lies between County Road 39 and the Burlington Northern Railroad tracks, lying east of Kampa Estates and west of the existing NSP maintenance building. That parcel contains approxi- mately 3.94 acres. Mr. Jack Maxwell, of Maxwell Realty, representing the purchaser of that property who has a purchase agreement contingent upon rezoning, stated that he had the following reasons why he felt that property should be rezoned: A. Subject property is located in a neighborhood that does not lend itself to a single family residential zoning, because of the proximity of the NSP shop and the Bridgewater Telephone Company yard. B. An apartment complex would act as a buffer between the industrial property located to the east and south and the residential property to the west of the subject. The railroad tracks and Pinewood Elementary School lies to the north. C. There is a good demand for apartments in the City, and this demand is expected to be increased in the future with the interest rates rising to a point whereby it is impossible for many potential buyers of single family homes to qualify for mortgages, thereby forcing them into the rental market. A motion by Dave Bauer, seconded by Ed Schaffer to recommend rezoning was unanimously approved. . W . 3 Nji /J aus• `. r. o o } o i •; ,N:-•s '::vd. ..npr-mat;••.. '- Lam, .....-,�..�..�.-...... � ` .�z •'"�h' T;"�!;rv;;a,'-rti`-�*l�a'�...���L� � •",,,�% r ADVERTISEMENT FOR BIDS FOR RESIDENTIAL GARBAGE REMOVAL SERVICE Notice is hereby given that the City of Monticello, Minnesota will receive sealed bids for the service of providing garbage and refuse pickup and hauling for its residents on a contract at a monthly rate in accordance with the applica- ble specifications. Bids will be received until 2:00 P.M., Tuesday, May 27, 1980, at the Monti- cello City Hall, Monticello, Minnesota, at which time they will be publicly opened and read. All bids shall be directed to the City Administrator, City of Monticello, 250 East Broadway, Monticello, M11. 55362, and shall be submitted on a proposal form included in the specifications. Copies of the specifications and other proposal contract documents are on file with the City Administrator. All bids shall be accompanied by a cashier's check, certified check, or bid bond payable to the City of Monticello for 5% of the bids. The City of Monticello reserves the right to reject any and all bids, to waive any informalities in the bidding and to accept any bidding to be in the best interest of the City of Monticello. No bid may be withdrawn within thirty (30) days of the bid openi ng. By Order of the City Council Gary Wieber, City Administrator S ( BID PROPOSAL TO BE OPENED MAY 27, 1980, 2:00 P.M. MONTICELLO CITY HALL 250 EAST BROADWAY MONTiCELLO, MINNESOTA 55362 PROPOSAL OF: ADDRESS: PHONE NUMBER: AUTHORIZED REPRESENTATIVE: For furnishing pickup and disposal of residential refuse and garbage within the City of Monticello, Minnesota, in accordance with the specifications, fact sheet and Agreement which are attached: BID ALTERNATIVES LUMP SUM PRICE (1) Year Contract: A*. Once -a -Week Pickup E per month B. Twice -a -Week Pickup E per month (3) Year Contract: A. Once -a -Week Pickup S per month B. Twice -a -Meek Pickup E per month PROPOSAL MUST BE SUBMITTED IN TRIPLICATE ON THIS FORM ONLY! Include Certified Check or Bid Bond, payable to: City of Monticello, in the amount of 5% of the Bid. Signature of Authorized Representative u FACT SHEET FOR GARBAGE CONTRACT - CITY OF MONTICELLO The following information is provided for Bidding purposes: NUMBER OF CURRENT RESIDENTIAL PICKUPS 840 NUMBER OF CURRENT APARTMENT UNITS 110 Ridgemont - 48 Cedarcrest - 38 3rd Street - 16 West of Bridge Park - 8 `-%u S41Laa4 foM CA*&,IL (1 aP„) 'B�d KI:.w QP.i INA y A l, 1, (Sample - one-year contract) AGREEMENT This AGREEMENT is between the CITY OF MONTICELLO. a governmental subdivision of the State of Minnesota, hereinafter referred to as CITY, and hereinafter referred to as HAULER. WHEREAS, the CITY wants garbage and refuse pick-up and hauling for its residents on a contract at a monthly rate for orderly and reliable pick-up service and disposal of refuse, etc.. thereof, without the responsibility of the CiTY maintaining equipment for said purpose and a dump for said disposal; and WHEREAS, the HAULER is organized to and desirous of, carrying out such CITY wants and desires, and has adequate equipment, assistance and know-how to carry out said project; NOW THEREFORE. IT IS AGREED, in consideration of the mutual promises of the CITY and HAULER: 1. PAYMENT A. That CITY shall pay HAULER the sum of starting on the first day of August, 1980, and each and every month thereafter, on the same day of each Csaid month, said sum for the term of this AGREEMENT, unless the AGREEMENT is terminated by either party as set forth in this AGREEMENT. B. Any additional residences picked up by the HAULER upon the request of the CITY will be added to monthly payment at $3.50 per residence 1 s with apartment units added at the rate of $1.50 per unit. Additional residences and apartments will be added to the monthly payment on ilk o.+i sp.1 the anniversary date of the AGREEMENT, August 1st of each year, LLay _IQPr and will be determined by the number of building permits issued 1� t'160 during each year. 2. TERM OF AGREEMENT This AGREEMENT shall remain in force for a period of one (1) year beginning on the first day of August.1980, and ending on the 31st day of July. 1981, unless otherwise terminated in accordance with this AGREEMENT. This AGREEMENT may be renewed at any time before its natural termination, by the written mutual consent of both parties and (- resolution by the CITY. 3. TERMINATIONS This AGREEMENT may be terminated by either party with or without cause, upon a six -months written notice to the other party. (Sample - three-year contract) AGREEMENT J This AGREEMENT is between the CITY OF MONTICELLO. a governmental subdivision of the State of Minnesota, hereinafter referred to as CITY, and , hereinafter referred to as HAULER. WHEREAS, the CITY wants garbage and refuse pick-up and hauling for its residents on a contract at a monthly rate for orderly and reliable pick-up service and disposal of refuse, etc., thereof, without the responsibility of the CITY maintaining equipment for said purpose and a dump for said disposal; and WHEREAS, the HAULER is organized to and desirous of, carrying out such CITY wants and desires. and has adequate equipment, assistance and know-how to carry out said project; NOW THEREFORE. IT IS AGREED, in consideration of the mutual promises of the CITY and HAULER: 1. PAYMENT A. That CITY shall pay HAULER the sum of starting on the first day of August, 1980, and each and every month thereafter, on the same day of each said month, said sum for the term of this AGREEMENT, unless the AGREEMENT is terminated by either party as set forth to this AGREEMENT. B. Any additional residences picked up by the HAULER upon the request of the CITY will be added to monthly payment at $3.50 per residence with apartment units added at the rate of $1.50 per unit. Additional residences and apartments will be added to the monthly payment on the anniversary date of the AGREEMENT. August 1st of each year, and will be determined by the number of building permits issu ed - d uring each year. 2. TERM OF AGREEMENT This AGREEMENT shall remain in force for a period of three (3) years beginning on the first day of August,1980. and ending on the 31st day of July, 1983, unless otherwise terminated in accordance with this AGREEMENT. This AGREEMENT may be renewed at any time before its natural termination. by the written mutual consent of both parties and resolution by the CITY. 3. TERMINATIONS This AGREEMENT may be terminated by either party with or without cause, upon a six -months written notice to the other party. 4. INSURANCE That HAULER shall carry public liability insurance with a recognized insurance carrier and keep in force at all times during this AGREEMENT the following minimum of coverage: A. $100,000 per person. B. $300,000 per accident. C. $10,000 property damage 5. SCOPE OF WORK A. That HAULER shall not be required to pick up and dispose of any refuse or garbage that is not placed in a container by the resi- dent and that HAULER shall not be required to use shovels in the loading thereof. Further, the service herein contemplated and provided for, shall be furnished only to the residents within the present corporate limits of the CITY. B. That HAULER agrees to a _ weekly pick-up of all garbage, refuse and leaves at curbside for each residence in said CITY, including branches if cut into dimensions of not longer than six feet (6') and tied securely in bundles weighing not in excess of 50 pounds and to dispose of same at a dump. This service extends only to residential property and not to commercial or industrial enterprise, except for City property listed in Paragraph 5(D). if the HAULER is providing twice weekly pick-ups, the days of service shall be Monday and Thursday. The HAULER can negotiate with any resident with regards to the placement of the garbage and number of pickups per week. C. Garbage containers must not exceed 30 gallon capacity and should be equipped with handles for ease of handling. Plastic garbage bags are ideal for use of storing garbage. Paper bags are not permissible. Sturdy cardboard disposable cartons may be used for non -garbage refuse. D. That HAULER shall be required to provide and maintain 11, cubic yard garbage containers at the following locations: 1) City Maintenance Building - W. County Road 39 - Year Round 2) 4th Street Park - November 1st thru May 1st 3) West Bridge Park - May 1st thru November lst 4) East Bridge Park - May 1st thru November 1st 5) Ellison Park - May lst thru November 1st 6) Sewage Disposal Plant - Year Round HAULER shall provide a garbage dumpster container for East and West Bridge Parks on the 4th of July each year that is at least 5 cubic yards. The HAULER shall also provide weekly garbage pickup at the City Hall and also empty the litter containers at various sidewalk locations in the downtown area, as needed. - 2 - 5. E. That the following Legal Holidays will be exempt from pick-up if the HAULER is providing twice weekly service and one (1) pick-up day falls on: New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day If HAULER is providing once -a -week pick-up which falls on one of the above Holidays, arrangements shall be made by the HAULER for pick-up on another date that week. 6. PERFORMANCE BOND HAULER shall furnish CITY as a condition to his receiving considera- tion under this contract as set out in Article 1, a Performance Bond; said Bond shall remain in force during the term of the AGREEMENT and shall be placed with a Bonding Company, acceptable to CITY. Said Bond shall be payable to the CITY of MONTICELLO, and shall be in the amount of five thousand dollars ($5,000.00). 7. DUMP J It is the obligation of the HAULER to obtain proper dumping grounds for the refuse, garbage, etc., and pick-up matter and there is no responsibility of any kind upon the CITY to furnish said dumping facilities to HAULER. 8. ASSIGNMENT This AGREEMENT may not be assigned in whole or in part without the written consent of the CITY. 9. GENERAL This AGREE14Ei1T contains the entire AGREEMENT between the HAULER and the CITY and may be amended only by the mutual consent of CITY and HAULER, in writing. 10. WAIVER A waiver of, one part of rights of either party is not a waiver of all the rights that may accrue to either party. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the date of 1 CITY OF MONTICELLO By: CITY SEAL) Q #**wpMayor C) By: �'iWESOTq ' Minnesota Department of Transportation District 3 OF 301 Laurel St., Box H 218-629-2463 April 30, 1980 Brainerd, Minnesota 56401 1aIEEsaaux Orr-Schelon-Mayeron and Associates, Inc. 2021 East Hennepin Avenue Suite 239 Mirmespolie, MN 55413 ATTNi John S. Sadalich, City Engineer In reply refer to: C.S. x605 (T.H. 25) Sandberg Addition - Turn Lane Dent Mr. Sadelicht I have reviewed the circumstances related to the Sandberg Addition entrance on Trunk Highway 25 in Monticello, and concur in the actions taken and conditions imposed by Roger Busch of our St. Cloud Maintenance Office. Our basis for those actions and r conditions are explained so followat Mn/DOT Agency Rule 14 MCAR 1.5036, Section L (copy enclosed), contains the basic language from which our policy an entrance permits wee developed. you will note that paragraph I explains the need for a permit when land use conditions change, and paragraph 2 provides our Commissioner with authority to revoke access permits If hazardous conditions exist. As for ae paragraph 1 to concerned, a search of our records indicates that the Sandberg South Addition woo plotted sometime after May or 197a. We have no record of an entrance permit application having boon submitted for access to the plot which to necessary duo to the change In land use. Furthermore. I believe you may be aware that no work shall be performed on Trunk Highway right of way without feral obtaining s permit to do so - the Improvements made to the existing access are in violation of the law. The turn tans requirement is in accordance With Mn/DOT and District Policy. and to based on the Commissioner's authority identified in paragraph 2 of Section L of the enclosed rule, and hie general authority allowing him to establish conditions for issuance of access permits. In that regard, we have bean quite consistent in recant Veers in our review of access permit requests in terms An 6"S n,yi<vtw,:+, E:apd.o- S,tt Mr. John S. Badullch April 30, 1980 Page 2 of requiring appropriate safeguards for the traveling public as a condition of granting permits if our own standards indicate the need for such safeguards (turn lanes, by -pees lanes, channelization, traffic signals or other control devices, etc.). An example in close proximity to your site Would be at the hospital and clinic locations on Trunk Highway 25 near Buffalo - the turn lane construction being performed at those sites to being done at their expense as a condition of the access permits. We have numerous examples of similar situations which Roger Busch would be glad to share with you if you wish to contact him. To date, we have not been formally challenged on our authority to impose such conditions, but that to your (city's) prerogative to do no through the judicial system if you don't agree with our requirement. Our reasons for requiring the turn large in this case is based on our (Mn/DOT) design policy which indicates that, on 2 -lane highways, right turn lanes shall be provided when the projected Average Daily Traffic (ADT) to over 1500 and the design speed to in excess of 45 MPH: a. At all public road access pointe b. If an industrial, commercial or subotantial trip generating lend use to to be served. The 1978 traffic count for Trunk Highway 25 was 3400 vehicles per day fwith a speed limit of 55 MPH. The occeoB to to in public road for e commercial development, thereby meeting all the warrants for inclusion r of a right turn lona. Furthermore, development along Trunk Highway rr° 25 in the Monticello areata , and to exppr.ted to continue, occurring at a fairly brink rate. `.t la our concern that appropriate measures be taken by ournelvae and local governments to preserve the oafety and mobility of that rou tto to the maximum extent possible) ► The Federal Safety Funda you refer to are mode available for use on the Federal Aid Highway Systeme to correct documented high hazard situations. The funds are limited in amount and are expended on projects determined to be 'high priority" an the basis of a rather sophisticated prioritization process involving accident enslyate. The funds would not be considered for use on projects of thin nature because the safety hazard is a potential one, not octuul at this time (no accidents to analyze). If we were to allow the entrance without turn lanes and a significant number of accidents organ to occur, a project for construction of a turn lone might well qualify for Safety Fundo. However, we (Mn/D00 would be remise in our professional and legal reeponotbility to the public if we knowingly allowed ouch a condition to be created when the means e■iated to provide the proper safeguards. And since, in this cone, the City In causing the potential hazardous situation to occur by allowing the traffic generating development, and can or will benefit from the taxeo on the proportion, it to our policy to avoid placing the Mr. John S. 8adelich April 30. 1980 Page 3 financial burden of corrective action on the traveling public (i.e. the Trunk Highway Fund). I hope that this rather lengthy explanation will help you and the City of Monticello to better understand and accept our actions in this matter. If you have further questions, please do not hesitate to let me know. Sincerely. Darryl E. Durgin. P.E. District Engineer Enclosures Agency Rule epp v6ariy Wieber, City Adm. W. N. yoerg, P.E./Roger Busch . St. Cloud OED/aes la MCAR 11 J036 pepanxaratof Tvasq-tathi roadways. at hear; traffic generators warrants pester corner clearances. Such determination shall be subject to review by the Commissioner of Transport► tion. 1. Orarway slight, thkrwoy angle "Y" shall nut be kit than tasty (601 dealers where two-way vehicular traffic is aaUcipated. Angles between dolly (60) degrees and forty -fire (45) degrrea are acceptable for oro.wry vehicular traffic where no pedestrian conflict raids K. Edge eccentrics. The minimum dimensions for edge cleanraecs are listed in Table I. All portions of the driveway should be within the frontage bound• ary liar. L. General. I. In the event of a change in land use or major cheap in the traffic '�-- pattern of the existing facility, existing driveways see not automatically per. t patuaud and new driveway access applications shall be submitted. •�/ :, If the terms of the penitis are violated, or if the Gommitsirvner of Transportation determines that continuance of a driveway access it particu- _.—.--=� tuty hasardous, he may unites the authority veiled in him by law revoke the guess. I. No part of the right of way of a trunk highway or or a &steel tomer Which a trunk highway Is touted may be usid fat Wtvicins of vehicles or INC cunduct of private business. 4. The arca between driveways shalt be so con&sructtd or improved that trafficon the highway and os the property will in fact he separated. In platted area there a sidtwstk extends to lire prn"Ily line• a cutb is required at least far c4j irichq wide and four (4) inches high stove the tidewalk #tong the inside edge of the tot line and Wending fav at tests the full distance in (tang of the gasoline pump bland at rending &land. Whet* no digesters esbts, this traffic separation may be obtained by the planting of a hedse or the curtstruc. lion of an island. Such on island or planting can only be placed an the tight of way under ptnnll Oom the Depatpural of T'nmpurtaliun, S. A variance from the standards a•a hath in this icaulalian may he Jallowed by she Commissioner when the variance will tacJitate the safe, eh• fuient use of Ibe property fat s lawful purpose and will not interfere wlth the construction, maintenasee or safe and efficient use all the highway and da appurtenances by the public. � '� • �NNESpt9 Z° Minnesota Department of Transportation ('4(, yDistrict 3 ov Tai' 301 Lawel St., 8— t i 218-828-2463 Brainerd, Minnesota 56401 xxxUlw m September 8. 1978 Mr. Gary Wieber City Administrator City of Monticello 250 East Broadway Monticello, Minnesota 55362 In reply refer to: S.P. 1104- (T.ii. 25) Traffic Problems on Trunk Highway 25 Dear Mr. Wieber: I apologize for letting the press of other business delay my response to your letters of June 23rd and August 8th. This has been a very hectic summer and It has been very difficult to keep up with all of the inquiries we have been receiving. Tho District is aware of the concerns you wrote about. 1 have discussed them with members of my staff on several occasions and have concluded the following: the basic prob- lem in the area of the River Inn Supper Club is one of geo- metric design. {lttyga}i-at edr.,i{t ouletr ake -possible-solutione?r a'� :obl� in- tp effeci lie:rithout''sop' en�i►�gbea`e=i�e:.EOs jpS of t�a;.inte`xaoction.:t� 'S, �.orilatw, cusyr RhTl,ri'ithttltgr Sitos}aurne,County_Ea�inetoe t=U bn'`T'wi'11 notr#y`y* 'ou-of.•the.resuI'>Ur-oiirrc In your lottor you also mentioned the possibility of an additional signal light on Trunk Highway 25. However, you did not mention the intersection you felt neadod signalize - tion. so 1 can give you no definite answer in this regard. If you wish to request a signal light on a specific inter- section, we aro agreeable to making turning movement corm is and accident analysis to see if a signal light is actually warranted. if it is, we will work from there. -^^— tBab-:!!F. -- 71te poeeibllity'of •euiy: wjo:� Bab-:!!F.tiuildlny�Truttk;Hlghway;2S�to 'Jfasu' e� daslgn=upM► very' iretiasetat-tpfs-tis>e:� to our funding capabilities it appears that any major expenditures on Trunk highway 25 will A,. Opp,Y)un. ti' -"-a Mr. Gary Mieber— September 8, 1978 Page 2 be geared mainly toward preservation of the existing roadway, such as bituminous overlays, etc. Based on traffic volumes on the ramps and crossroad at the I-90/Trunk Highway 2S interchange, signals are not warranted at this time. Accident experience is not severe enough to warrant them either. On this basis, I would have a great deal of difficulty recommending installation of signals at these locations. In closing I once again would like to apologize for the delay in my response. We will review the CSAII 11/Trunk Highway 25 situation with Russ Machinski, Sherburne County Engineer as soon as time pewits and discuss the results of that meeting with you. Sincerely, Darryl E. Durgin, P.E. District Director cc: E. W. McCulloch, P.E. - Brainerd DED/rjn r /'• r t�if� o� r!Y/onfrcelty 250 East Broadwav MONTICELLO, MN 55382 June 23, 1978 Mr. Darryl E. Durgin Minnesota Department of Transportation District 113 301 Laurel Street Box H Brainerd, Minnesota 56401 RE: Traffic Problems on State HinhwRv N25. Dear Mr. Durgin This letter is a result of two meetings held on June 16, 1973 and June 20, 1978 with Minnesota Department of Transportation officials, including Mr. Fd Mcflalloc`:, along with Sherburne Cow,ty Commissioner, Lyle Smith, representative from the Sherburne County F}igineer's office, the Mayor of Monticello, members of the p City Council of Monticello, Chairman of the Monticello Planning Commission, and myself. These meetings were held to review a traffic problem at the Inter- section of Sherburne County Road N11 with State Highway N25 (area 1 on the enclosed map). There is concern with the traffic problem in arca 1 since it poses a rather dangerous situation with the intersection of the two roads indicated above along with another road coming out of a residential aubdivision and two other access points from the River Inn Supper Club. There is concern with both pedestrian and the vehicular traffic in this area and is accented by visibility problems with the bridge over the Mississippi River on State Highway 25. With as many access points onto this State Highway 25 and also the amount of traffic on State Highway 25 and Sherburno County 11 and also the traffic movements from the other access points, it createa quite a problem for pedestrians, bike traffic and other vehicular ' traffic, and it is hoped that this area could be reviewed for possible safety improvements.) During the course of the post two meetings that were held on this Issue. it would appear that there are no simple answers that could be made at first glance. However, various items were mentioned that could possibly alleviate the congestion, such as a pedestrian crosswalk over State Highway a25, a warning signal indicating that a pedestrian crosswalk is ahead, lineation of a bike path and/or walk path along Highway N:'5, possible closing of an access point onto State Highway W5 from the River Inn Supper Club to the fast. The Monticello City Council asked that I write you in order that the situation be surveyed and studied by the Mianemota Departamt of Transportation end the necessary action be taken to improve the traffic problem in this nrea. it should be pointed out that this area is outside the corporate limits of the City of Monticello. and is in actuality within the Township of Big Lake. However, with the amount of traffic and the use of State Highway e-5 in this area by the citizens of Monticello and individuals passing through the Monticello area. It is of vital concern to the City. I f : j r.,,,.• l„ �ti/:,n/irtllai title ascan/u i„ 'j Mr. Darryl E. Durgin Jure 23, 1978 Page #Q While reviewing this area, another potential problem was brought to light. and that is the amount of traffic on State Highway Ar25 within the City Limits of Monticello, and the City Council also asked that I write to the Department of Transportation and request the area be studied for ossibie future improvements. This area (designated as area 2 on the enclosed map is between area 1 and the southern boundary of State Highway hQ5 within the corporate limits of Monticello. With the growth rate of the Monticello area and the entire areas of Sherburne and Wright Counties, the traffic congestion along this strip of highway is continuing at an ever rapidly increasing rate. The problem has been increased, of course, due to the closing of the Clearwater Bridge during the sumer of 1978. However, we feel that the amount of congestion and traffic problems on Highway 25 existed before the closing of the Clearwater Bridge, and with the Clearwater Bridge closing, it is just accenting those particular problems. Some of the possible solutions to the problems that were mentioned was the possibility of an additional signal light on State Highway 425 and also the possibility of making State Highway 025 a four -lane highway through the City of Monticello, along with future upgrading of the Monticello Bridge to a four -lane bridge. Possibly of further considera- tion would be the improvement of State Highway 025 to four lanes from Big Lake to the southern boundary of State Highway P5 within the corporate limits of Monticello. It is understood, of course, this would be quite a major capital improvement, and some of the solutions would be more of a long; -range than a short-range nature. Again, as within area 1, it in hoped that the State Highway Department could review thia area and come back to the City Council with possi- ble recommendations. One possible short -tens solution that may merit some consideration would be signal devices for the salt ramps from Interstate. 94 similar to the signal devices that exist in Plymouth at the Intersection of Interstate 494 with Minnesota State Highway #55. I am sending a copy of this letter to Paul McAlpine, who is the Chairman of the Wright County Board of Commissioners, and who also is the Chairman of the Region 7-W Transportation Committee, for information and review. In order that I may report back to the City Council of Monticello as soon as possible, I would appreciate your coasstvtts and the procedures as you ace them rn A1 1AVIOCe the traffic probl=a that io daL lit the two areas outlined above. Should you need any further information, or I can be of arxy assistance, please contact me at your convenience. 51 rlcercly, Lary Wir CI"ty A iatrator Gw/ns VICIDWRE cc; Jim Ridgeway Paul McAlpine Ed Edman JI -110 C-21,-26 dt;e m 09 Mr. Wallerstein was one of the eight persons who organized the League, then known as the American Municipal Association, in 1937. He served as its president twice, and was also the executive secretary and general counsel of the Virginia league from 1921 to 1941. A native of Richmond, Mr. Waller - stein graduated from the University of Virginia and earned a law degree at Harvard Law School in 1914. Before joining the Virginia league, he served as an assistant attorney general in Virginia and as an ensign in the Navy during World War 1. Due to his dedication to municipal T Marta" Waffirstrin government, he encouraged others to study In the field by setting up with his wife, Mrs. Ruth C.. Wallerstein, graduate scholarships in municipal planning at the University of Virginia. Besides his wife, Mr. Wallerstein is survived by two daughters, Mrs. Catherine White and Mrs. Elizabeth Bingham, andhis son, Morton L. Wallerstein Jr. D ,.�.... ta.a. vli.'dr3b. db the first year of NLC's design program drew to a close. They were joined by the recipients of the 1980HUDUrban Environmen- tal Design Award,, which were presented by HUD Secretary Moon Landrieu at the awards banquet April 13. r The conference provided a forum t for all thecitiesparticipatinginNLC's t Urban Environmental Design Project F to meet and exchange informationon the work they have been doing in the h first year of the project. C "It has been proved over and over o again that people are Is,and p healthier, more understanding, more ci productive and more inspired when V-.,79-10 AiN IVA/SQi-r)6S at Bills would encoura- ride sharing, transit passes T by Barbara Marsha " Increasing congressional interest in public transportation has been retlected in two recently introduced bills concerning ride sharing and employee transit passes that seek to reduce energy consumption by en- couraging high -occupancy forms of transportation. Rep. Bob Edgar's ride sharing bill would authorize a separate dis- .retionary grant program within the federal -aid highway program for ride sharing prules:M and establish a National Office of Ridesharing vii hin the Department of Transpor- tatinn, Under the Pennsylvania of local avar a e as we for survey analysis, planning and program coordination with local governments and private organizations. No grants and loans could be made for preferential lanes or preferential parking or for purchasing constructing leasing vehicles, however. The federal government woul provide 75 percent of the cost o ellaibleproleelst with stir le lojd! ttiwerninents Providing the rema int; 25 ercent. All projects develoiqq ped for urban areas of 50,000 or more population would have to conform with the planning proccess outlined in Section 134 of the Federal -Aid Highway Act. The proposed legislation would authorize $9 million this year, S20 million in fiscal 1981 and $20 million in fiscal 198Z for ride sharing grants and loans. In addition, it would authorize $5 million in fiscal 1981 and $10 million In fiscal t982 in windfall profits tax revenues for ride sharing projects. in effect, the proposed program would supplement existing ride aharing activities that can be funded under the federal-ald highway program, but locoI governments would be allowed to apply directly to the federal govern. ment for discretionary ride sharing funds. A second legislative proposal Rep, Richard Gephardt £D -Mo I (H.R 6859) would treat transit passes as it ri nontaxable fringe benefit to de employees and would provide cc employers with a tax credit equal to 5 Si percent of the cc:.t of the passes. m Under the proposed legislatiu:i, a do local transit authority would develop a program with the assistance of the th Department of Transpurtation to a encourage employers to purchase Se transit passes. Interested employers 13t would purchase a block of passes on mi behalf of their employees and would mr receive a receipt from the transit iss authority. Em layers receiving the asset, 1' r wou ave to verify, either through stamped transit passes or a written agreement, that the passes were used i 8o percent of the time The following t month's yass would be conditioned i upon such an employee verification, 4 The pass would be usable on all I public transportation systems, in. eluding intra -city and commuter I buses, subways, commuter nil, 4 ferries and streetcars. It would not be r transferable between twoemployees, t htnvev er. i y Cephardt's bill would apply to transit passes purchased after the. 31, logo, and before Jan. 1, 1487, Under current law, the value of a transit pass providedat a reduced rate or no cost to considered taxable Income for employees. This creates an administrative burden to the employer who must keep track of each pass and withhold taxes accur- dingly, Current law allows the employer to deduct the cost of the pisses as a business expense, but the S percent refundable tax credit In the proposal would offer an incentive. In offett, H R, 6859 would put transit passes and employyer-subsidised park- ing on an equal ftsotrnit, Existing NLL policy generally supports ride sharing and strategies which encourage public transit use Q MINUTES JOINT i4EETING - CiTY COUNCIL 6 PLANNING COMMiSSION April 24, 1980 - 7:00 P.M. Members Present: Arve Grinsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White, Jim Ridgeway, Dave Bauer, John Bondhus, Dick Martie, Ed Schaffer. Also in Attendance: Gary Pringle, City Attorney; John Uban, City Planner. Purpose of this special meeting was to have a workshop session between the City Council and the Planning Commission to discuss and review Monticello's sign ordinance, which requires all non -conforming signs in the City of Monticello to be brought into compliance by August 21, 1980, which was the end of the 5 -year amortization period. Discussion at the meeting centered around the ordinance provisions which prohibits billboards after August 21, 1980. Consensus for the most part seemed to be that the City of Monticello should not amend the ordinance to merely grandfather in all existing non -conforming billboards. John Uban, with Howard Dahlgren Associates, will be reviewing the ordinance relative to possible amendments to possibly allow billboards as a conditional use provided that certain size and space standards are met. For example, many of the billboards that currently exist are much larger than the City of Monticello ordinance, as it applies to on -premise signs, which on a freeway allows a sign of 200 square feet and 32 feet high. Mr. Uban was going to prepare his recommendations for further review by the Planning Commission. Meeting adjourned. Gary, eber��/ City AdminYstrator GW/ns 1.11 NUT ES REGULAR MEETING - MONTICELLO CITY COUNCIL April 28, 1980 - 7:30 P. M. Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White. Members Absent: None. 1. Public Nearing - Consideration of a Variance Request from Parking Ordinance Requirements - Kelly Driscoll. Mr. Kelly Driscoll, who is considering opening a bicycle sales and service store on Lot 10. Block 16, along Highway 25, requested a variance from Monticello's curbing and hardsurface parking requirements along with a variance to have a residential use and a commercial use on the same parcel. Currently, the ordinances allow only one principal use per parcel without a variance, and in addition, the parking area provided on the parcel is not hardsurfaced. Mr. Driscoll requested the variance for one year from the hardsurfaced parking requirements, in that he is only leasing the property from the owner, Mr. Clifford Olson, and felt that at the end of one year he would be in a better position to determine if there was a market in the Monticello area for his bicycle sales and service business. Mr. Clifford Olson indicated to the Council that the property, although not aesthetically pleasing, would not be economically feasible for him to tear the building down at the present time or do extensive remodeling. Although the Council noted that the area in question could use improve- ments appearance -wise, a motion was mdde by Phil White, seconded by Fran Fair to approve the variance request from parking lot hardsurface and curbing requirements along with a variance to allow two principal uses per parcel for a period of one year contingent upon a bond in the amount of 150% of the estimated cost to complete the parking requirements is posted. Voting in favor: Fran Fair, Dan Blonigen, Phil White, Ken Maus. Opposed: Arve Grimsmo. 2. Public Hearinq - Consideration of a Variance from the Sideyard Setback Requirements and Minimum Lot Size Requirements, and Request for Subdlvi-_ sion of Property - David itunson. fir. David Munson, who has recently purchased Lot 2, Block 11, Townsite of itonticello, requested the following variances: A. Variance to build an extension onto existing home on south half of Lot 2, Block 11, within 8' of the sideyard property line. (20' setback is required in an R-3 zone.) - 1 - A;,— COUNCIL MINUTES - 4/28/80 B. Subdivision of lot into two parcels - one being 6,634 square feet and the other parcel being 3,596 square feet. C. Variance from the minimum lot size of 10,000 square feet in an R-3 zone for both of the newly created parcels. Mr. Munson's intent was to add to the existing home that is currently situated on the lot, and also build an additional duplex on the newly created lot, which would be on the northerly portion of the existing parcel. The duplex, as proposed, would be on the lot which would be 6,634 square feet in area. The Planning Commission, at their last meeting, recommended denial of all three variances requested since the lot sizes in question were not even close to approaching the City ordinance requirements of 10,000 square feet each. Motion was made by Dan Blonigen, seconded by Phil White and unanimously carried to deny the subdivision request. 3. Public Nearing - Variance to Allow Parking in the sideyard in an R-2 Zone and a Conditional Use Permit Request for an Administrative Office Addition - independent School District 0882. Superintendent Shelly Johnson, for the ISO 0882, requested a conditional use permit to allow a 5,916 square foot addition to the administrative wing on the west end of the existing Junior/Senior High School, Since the school is located in an R-2 zone, any additions to the school come - under a conditional use permit. As part of the proposed office addition, ten (10) parking spaces would be provided which would be located in the sideyard, which also needs a variance request. According to City ordinances, 103 parking spaces are required for the school and currently, the property has sufficient space for 250 cars, not counting the proposed ten additional spaces for the administrative office building. Mr. Johnson indicated that, although at times there are parking problems along Washington Street next to the high school with kids parking along streets rather than in the parking lots provided, the item is being addressed by the student council to hopefully work out a solution amongst the students where they will park on school grounds rather than on City St.reet.s. Area resident, Art Dorn, felt that education is needed to get people to use the school parking lots rather than the City streets, but also, the City should enforce the no -parking regulations along Washington Street on an equal basis If that is the intent of the City. The Planning Commission at their last meeting recommended granting the conditional use permit for the administrative office building and also the variance to allow parking for the administrative offices to be completed in the sideyard. Motion was made by Fran Fair, seconded by Dan Blonigen and unanimously carried to approve the conditional use permit for the administrative office building and also the varia -e request for parking in a sideyard. 2- COUNCIL MINUTES - 4/28/80 4. Public Hearing - Consideration of Rear Yard Setback Variance - Mel Wolter's Proposed Office Building. Mr. Mel Wolters, who is proposing to build a 5,600 square foot office building on Lots 9 8 10, Block 5, Original Plat of Monticello, requested a variance to build the new building within 10' of the rear property line instead of the 30' setback as required by City Ordinances. Mr. Wolters indicated the reason for the request was to allow him to meet the parking requirements and to better utilize his property by using part of the building as a retaining wall rather than building a separate retaining wall to fit the property. The abutting property owner to the south of the proposed office building, Holiday Gas Station, expressed concern in a letter as to what affect lir. Wolters variance request may have on their obtaining a similar variance should the necessity ever arise. Other than this concern, Holiday Gas Station representative did not oppose the variance requested. Motion was made by Phil White, seconded by Ken Maus and unanimously carried to approve the requested variance for a 10' rear yard setback. 5. Public Hearing - Variance on Off -Street Parking Requirements and Conditional Ilse Permit to Allow a Loading nock in a Front and Side Yard - Clow Stamping Company. Clow Stamping Company requested variances to allow three driveway open- ings of 30' rather than 24' as allowed by the ordinance, and additionally, to develop 61 parking spaces rather than the required 64 spaces, along with a conditional use permit to allow loading docks for their business in both the side and front yard of a corner lot. The proposed location of the 30,625 square foot building is in Lot 5, Block 2, Oakwood Industrial Park. Reason for the request is that Clow Stamping feels it is necessary to have 30' driveway openings instead of 24' openings because of the large amount of truck deliveries that they will be having. City ordinances require loading docks that are not in a rear yard to be a conditional use permit and should be hdsed on the following factors: A. Loading dock shall not conflict with pedestrian movement. B. Loading berths shall not obstruct the view ur tie pu61.1C right-of-way from off- street parking access. C. Loading dock shall comply with all other requirements of this section. The Planning Commission met prior to the Council Meeting on April 28, 1980, and recommended that the conditional use permits for the loading docks along with the driveway openings and 61 parking spaces be approved. i•lotion was made by Ken Maus. seconded by Fran Fair and unanimously carried to approve the 30' width driveway openings, loading docks in the front and sideyard and 61 parking spaces rather than 64 as required by ordinance. - 3 - 1,2 COUilCIL MINUTES - 4/28/80 6. Consideration of Rezoning Request from R-1 to R-3 - Harold Ruff. Property owner Harold Ruff requested rezoning of a certain parcel of land located east of Kampa Estates and west of the NSP maintenance building along County Road 39 from R-1 to R-3 for the development of multiple family dwellings by Tom Maxwell. Due to the request of the developer and property owner, this item was postponed until a future Council meeting. 7. Consideration of a Conditional Use Permit for a Parkinq Lot in a Planned Unit Development - iicDonald's. McDonald's requested a conditional use permit for the development stage of the third parcel of land in the I-94 Tri -Plaza, referred to as Parcel "A". McDonald's intention was to develop this parcel into an overflow area for their present restaurant facility located on Parcel "B" of the I-94 Tri- Piaza. Because this lot is within a Planned Unit Development (PUD), a conditional use permit is necessary whenever any development occurs on any of the specific parcels. As part of the development of this lot for parking, McDonald's requested a temporary variance from the landscaping provisions since it was the intention of McDonald's to coordinate the development of their landscaping on this parcel with the Freeway Standard Station landscaping on the adjacent parcel, which would be completed shortly. In addition, McDonald's repre- sentatives have indicated that traffic signs to direct traffic flow will be installed along with lighting that is similar to the present lighting at the McDonald's facility. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to approve the conditional use permit for McDonald's to develop Parcel "A" of the 1-94 Tri -Plaza into a parking lot. 8. Consideration of a Conditional Use Permit for a Tire Shop - Jay Morrell. Jay Morrell, owner of the Stor-A-Nay building on south Highway 25,requested a conditional use permit to lease a portion of the building for a tire shop. In a B-3 commercial zone, a conditional use permit is necessary for a tire shop. In addition, Mr. Morrell requested two variances on the parking lot driveway area. Mr. Morrell pruposed to hardsurfacc a ".C' arc= on the south side of the building which would allow access from the south side for the tire shop, and requested that the additional area to the south and west of this new concrete parking area only require Class 5 or gravel for overflow parking. As part of this request, a variance would be needed to eliminate the perimeter curb on the south side of this area since he may one day plan to hardsurface the additional overflow parking area. - 4 - COUNCIL MINUTES - 4/28/80 The Planning Commission, at their last meeting, recommended approval of the two variances allowing the overflow parking area to be graveled, and also eliminate the curb barrier around the newly proposed hardsurfaced parking. Motion was made by Dan Blonigen, seconded by Phil White to approve the conditional use permit for a tire shop at the Stor-A-Way building, along with the variance from the hardsurface and curbing requirements, provided a bond is submitted for 1501. of the estimated cost of completing the improvements for a period of three years. Voting in favor: Dan Blonigen, Phil White, Arve Grimsmo, Fran Fair. Abstaining: Ken Maus. 9. Consideration of a Conditional Use Permit to Allow a Loading Dock in the Sideyard of a Corner Lot in an 1-1 lone - Best -in -Webb Printing. Best -In -Webb Printing Company requested a conditional use permit similar to that of Clow Stamping Company to allow a loading dock in the sideyard of a corner lot in the Oakwood Industrial Park. The loading dock is part of their plans on their current addition being completed at their existing building site. The Planning Commission reviewed this item prior to the Council Meeting, and recommended approval of the conditional use permit for the loading dock facility. Motion was made by Phil White, seconded by Fran Fair and unanimously carried to approve the conditional use permit for the loading dock in a side yard. 10. Consideration of a Resolution Orderinq Feasibility Report on the Extension of Improvements Alonq Prairie [toad. A petition was filed by Mel Wolters, owner of Lots 20, 21, 22, 23, 24, Block 4, of The Meadows Subdivision plat, requesting that the City extend sewer, water and bituminous street surfacing from its present termination point at the intersection of Prairie Road and Hedman Lane, to a point approximately 330' west along Prairie Road. This improvement will allow Mr. Wolters to develop all lots along Prairie Road, with the exception of Lot 11, Block 2, and the reason for not requesting services and improvements all the way to the last lot 1s that it is the intention of the developer to eventually go down Hedman Lane within the Meadows Plat ttselt, to service Lot 11, rdLher Lhdn Lu wine orf directly from Prairie Road. Although Mr. Wolters has more than 30% of the affected property proposed to be served by these improvements, the Council questionned whether the abutting property owner on the other side of Prairie Road has been con- tacted regarding possible assessments he may receive. Mr. Wolters indicated that he will be contacting Mr. Christopher, abutting property owner, in regards to his intentions for future development of his property. - 5 - COUNCIL MINUTES - 4/28/80 Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to adopt a resolution ordering the preparation of a feasibility report by the City consulting engineer, Orr-Schelen-Mayeron b Associates, on the requested improvements along Prairie Road. The feasibility report will study alternatives in regards to the extension and the proposed assess- ments for all abutting property owners. (Resolution 4/28/80 N8)(Exhibit ki). 11. Consideration of Resolution Adoptinq Guidelines for Bonds Issued Under the Authority of the Municipal Industrial Development Act. The purpose of this item was to consider adopting guidelines to be used by the City Council in determining whether to issue industrial revenue bonds for any particular applicant. Guidelines and the application form were formulated after the City Council, at its previous March 24, 1980 meeting, recommended that this item be reviewed. If adopted, the resolution would serve as guidelines and the City would have the right to reject any applicant or waive any of the guideline requirements as it felt was necessary and in the best interest of the City. Although the Council discussed whether strict guidelines may be a hindrance to development in the City of Monticello, it was felt that guidelines were necessary and they would always have the authority to reject or waive any of the requirements as they felt necessary. fiction was made by Ken Maus, seconded by Phil White and unanimously carried to adopt the resolution adopting guidelines for bonds issued under the authority of the Municipal Industrial Development Act. (Resolution 4/28/80 N9) (Exhibit p2) 12. Consideration of Certifyinq Water Hook -Up Charge and Service Line as Part of the 1977-3 Street Assessment - Vera Diedrich. As part of the 1977-3 Street Improvement Project, water service was installed to the property of Vera Diedrich, located at 612 West 6th Street. This new water service, along with approximately 63 other water services, were installed as part of the street project to empty lots and existing homes which did not have a water service prior to the street improvement project. The $526 cost for each service was originally picked up by the City as part of the ad valorem portion of the project and would be charged to the property owner only if and when the service was used. Mrs. Diedrich received an information letter at the time of the project infnry ing hor that. rPplar.PmPntS of old galvanized lines would be done at no cost, and Mrs. Diedrich misunderstood the letter and thought she was receiving a water service at no cost. She recently hooked up to City Water, and as a result, was quite upset at a billing in the amount of $526 for the service since she thought it would be at no cost. - 6 - COUNCIL MINUTES - 4/28/80 q Because of the apparent misunderstanding created by her receiving a letter intended for only people who had galvanized water line replacements, motion was made by Fran Fair, seconded by Dan Blonigen and unanimously carried to approve certifying the $608 charge for the new water service as an addition to Vera Diedrich's 77-3 street assessment over the remaining 19 years. 13. Annual Leaque of Cities Conference - June 11 thru 13, 1980. Motion was made by Ken Maus, seconded by Phil White and unanimously carried to approve authorization of City Council members and the City Administrator to attend the annual league of cities conference to be held June 11 - 13th 1n Duluth, Minnesota. 14. Approval of Bills for April, 1980 and Minutes of April 14, 1980 Renular Meetinq. Mutton was made by Phil White, seconded by Ken Maus and unanimously carried to approve the bills for April as presented, along with the Council minutes of the meeting of April 14, 1980. (See Exhibit M3). 15. Ratification of Union Contract. The existing labor agreement between the City of Monticello and the Inter- national Union of Operating Engineers Local 49, which some of the employees of the City of Monticello belong to, expired April 1, 1980. A new labor agreement, after negotiating sessions, has been reached with the union, establishing new wage scales calling for a 504 per hour raise effective April 1, 1980 and an additional 50t per hour raise effective October 1, 1980. The new two-year contract also provides for an additional 40¢ per hour raise in the second year of the contract starting April 1, 1981, putting the top rate for the union employee at $7.70 per hour in 1981. The combined increase over the two years amounts to $1.40 per hour for the top rate. Motion was made by Phil White, seconded by Yen Maus and unanimously carried to approve the new two-year labor agreement with the International Union of Operating Engineers Local 49 as presented. 16. Miscellaneous. The second meeting in May, scheduled for the Council on May 26, 1980, was rescheduled to May 27, 1980, Tuesday, because of Memorial Day. Meeting aajour/named. Rick Wolfste;ller Assistant Administrator RW/ns _7_ SNERIFF.'S (OFFICE, - _'si •� '--:&qurl Houre_— WAghl Coue11 UFPAL0,- MINNESOTA 55717 -' • - - r James F. Powers, Chief Deputy _ •' Telphone,6M1tA Wil. iy`' _ac • -- _ '_-y'_t., 1. , - 20 Hour Emerawmy Tdephenea _ • -'�� 'i flenEmaraency Bui No. 6923900 .. Mevo 4734573 JARRfiLL L' WOLFF 'i. = •. _.� i_L =�. a0� �' ie 39 pm. Mon[iwllo 2952537 County SWill- ,r_-- _ _ _Z _ i' _ - _ _,�� _ Delano 972-29te Celtato 299.5454 April 23, 1980 Honorable Mayor City Council Monticello, Minn. 55362 Gentlemen: Enclosed is the Sheriff's Lew Enforcement report for the month of March, 1980. 568 hours of patrol service were contracted for during the period in which the following activities were tallied: 2 - Burglary of First Baptist Church S a residence - both cleared by arrest of three juveniles 6 all items were recovered 1 - Possible theft of clarinet from the high school I - Theft of generator A wrench 1 - No pay customer at Perkins - cleared by arrest 3 - Simple assaults - all cleared by arrests 1 - Forgery at Wright County State Bank - under investigation 1 - Property damage - soap dispenser pulled off of the wall at Mc0onald's 1 - Theft of battery from vehicle 1 - Theft of 3 barricades belonging to the village I - Attempted burglary at the First Baptist Church - no entry gained 1 - Theft of log ehainn, binders 6 tarp from a truck 1 - Vandalism - pop machine tipped over 1 - Theft of jacket from vehicle 2 - Civil matters 1 - Attempted suicide 1 - Harassing phone calls - cleared 1 - Theft of chain saw, tool boxes 8 tools from vehicle 1 - Property damage - awning at Jones Mfg damaged 7. - Runaways - both returned I - Bench warrant arrest 2 - Reports of minors with altered driver lietnses trying to obtain liquid - under investigation 2 - Arrests for issuance of worthless chec' s 1 - Arrest for misrepresenting age to obtain liy•lor 3 - Pumestlet 3 - Public nuisance b disturbances 7 - SUSPiclou s vehicles 6 persons 10 - Traffic complaints SHERIFFT OFFICE •Court House wrigh C—ly I ,' `',�• ' : -- :,BUFFALO, MINNESOTA' SS717 , Taiophon* 6M)162 r Non-Bmrgaocy Bui No. 687-]900 DARRELL L.•NIOLPP-c Counly. S6ofN6- _ Sheriff's report for Monticello for March, 1980 continued: 1 - Prowler report 1 - Missing person 4 - Miscellaneous complaints 1 - Lost billfold 1 - Alarm sounded 1 - Phone threats 1 - Fire reported 2 - Emergency messages delivered 167 - Car S subject checks 63 - Citizen aids 30 - Motorists warned 12 - Accidents investigated 97 - Traffic tickets Issued: 55 - Illegal parking 13 - Speed 8 - Driving while intoxicated 4 - Reckless driving 3 - Erratic driving 1 - Careless driving 4 - Driver license violations 2 - Open bottle 3 - Improper lane usage 2 - Stop sign I - Driving after revocation I - School bus stop sign violation Yours truly, Darrell Wolff, Sherif 0 Jamas F. Powers, Chief Deputy N Hour Emrgmey Tab c—s hbtro 473.6673 Monticello 285.2537 Dwmo 872.2924 Collate 2865450 Billing: For the month of March, 1980 -- $ 6,409,00 over payment in Febru,lry 6.378.66 mnnthly am—nr $ 30.34 credit $ 6,378.66 - 30.34 $ 6,346.32 due fur March p;lyment COUNCILUPDAT E May 12, 1980 Meeting 1. Additional Telephone Lines - Wright County Sheriff's Department. On Thursday, May 1, 1980, Ken Maus, Arve Grimsmo and I met with Buddy Gay and Don Hozempa, with the Wright County Sheriff's Department. One of the main concerns expressed to the Wright County Sheriff's Department was the need for additional telephone lines to the Wright County Sheriff's Depart- ment in Buffalo. Currently, Monticello has one local line - 295-2533 - going to the Wright County Sheriff's Department in Buffalo. In addition to the local line, an individual can call the County Courthouse and get connected to the Sheriff's Department; however, because of the increased calls into the Courthouse and on the loca 1 line, it is not always feasible to get the Sheriff's Department right away. As a result, the Sheriff's Department will be getting a WATS line, and it should be in service approximately July of 1980 according to Buddy Gay of the Wright County Sheriff's Department. This is not to be confused with the 911 system. 2. Extension of East River Street and Additional Parkinq - Medical Clinic. Although no formal plans have been presented at this time to the City of Monticello, concern has been expressed by citizens who live along East River Street in the Ellison Park area, about the extension of River Street and additional parking that may occur behind the Hospital for the medical facility. A letter has been sent to these property owners notifying them that no formal plans have been received yet by the City of Monticello; how- ever, as soon as we receive any preliminary plans, that the Hospital Administrator and i will be reviewing thi s with concerned property owners in the area. 3. Review of Monticello Siqn Ordinance. Their next meeting, May 20, 1980, will fi nd the Planning Commission reviewing some proposed revisions to Monticello's sign ordinance regarding non- conforming signs. This is as a result o P the joint meeting between the City Council and Planning Commission held recently. Council members, As usual are invltLd t.. ..••r.v this tai ate. illi. ADDITIONAL ITEM FOR POSSIBLE CONSIDERATION Consideration of Settinq_Salary Scale and Reallocation of Napes for Information Center in 1980. Karen Hanson, Senior Citizens Director, has requested that the City of Monticello adjust the allocation of those personnel working at the Informa- tion Center. Previously, the City of Monticello allocated 50% to the person performing the work and the remaining 50% was put in a fund for the Senior Citizens Center. Ms. Hanson is asking the City to consider the possibility of paying those employees who work at the Information Center 2/3's, with the remaining 1/3 set aside for the Senior Citizens Center. Her reasoning for this was due to the increased cost in gas, etc., since the ladies who do work at the Information Center do provide their own transportation to and from the Center. Additionally, she mentioned these personnel do contribute quite a bit already to the Center in terms of any portion of the wages they earn. Additionally, Ms. Hanson indicated we should consider establishment of the salary to be $2.90 per hour in 1980, as opposed to $2.30 in 1979, as a result of the increase of the minimum wage law in the State of Minnesota. C) POSSIBLE ACTION: Consideration of reallocation of salaries earned by Information Center ersonnel, and the setting of salaries for 1980. j. �M 1�/ Y P� l Tal,phone 2952711 (.rift' o1l/!'Ionfi A. 250 East Broadway MONTICELLO. NIN 55362 MEMORANDUM TO: City Council Members J-7 FROM: Gary Wieber, City AdministratoDATE: May 6, 1980 SUBJECT: Board of Review Meetinq - May 13, 1980 - 7:00 P.M. Metro L.ne 333-5739 Enclosed, please find the following for your information to help guide you for the Board of Review to be held on the above date: 1. Copy of function of Board of Review taken from the League of Minne- sota Cities manual. 2. Comparison of Market Value of several homes comparing valuations for taxes payable in 1980 and 1981. 3. New home cost schedule used by the Wright County Assessor's office. 4. Depreciation schedule used by the Wright County Assessor's office. As you can see by the comparison of the valuation for taxes payable in 1980 and 1981, there has been quite an increase in home valuations. As a result, quite possibly there may be more than the usual number in attendance at the Board of Review on Tuesday night. As you can see by the information supplied, basis for the valuation of homes is by categories, which include square footage, the year built, and whether the particular home is in "good" - "normal" - "fair" - or "poor" condition. It should be noted that the depreciation schedule is based on actual sales that have occurred in Wright County and have been tabulated. Although it is obviously not entirely possible, by utilizing this method, the discretion or judgment factor has been redurad es nu -ch -1il POSSIBLE ACTION: After completion of the Board of Review, the City Council should adopt the assessor's list of property values with any adjustments that it makes. REFERENCES: As stated above. q � � p Welcome to U cD y/hlonticollo a little little moseniain --� The f7lv!luun/ oJRrrleu The city council may serve as the board of re. ,iew in cities which have been separated from the own. In cities which have not been separated nn the town for assessment and election put. :s, the town board serves as the board of re. few. The The city council may appoint a special board of .-view to which it may delegate all of the powers nd duties the concil would.have if it acted as the oard of review. The members of the special oard of review serve -at the direction and diserc-. 236 tion of the council. The council determines the number of members to be appointed, the eompcn- salion and expenses to be paid, and the term of of- fice of each member. At least one member of the special board of review must be an appraiser, real - lot or other person familiar with property valua- tions in the assessment district. The board of review meets in the office of the city clerk. The city assessor and the county asses- sor must also attend this meeting with their assess- ment books and papers. These latter officials may take part in the proceedings, but may not vote. The meeting date of the board of review, which must be between April 7 and June 30, is fixed by the county assessor on or before April 1 of.each year by giving written notice to the city clerk. Upon receipt of the notice, the clerk must give published and posted notice of the meeting at least 10 days before the date set for it. A majority of the members may take action at the board of review meeting and may adjourn the meeting from day to day for a period of 20 days until the work of the board has been completed. After 20 days frum the date of its first meeting, the board has no authority and any action taken is invalid unless the commissioner of revenue has granted an extension. In fulfilling its role, the and of review has ihrev main fuact�is to perform: OIt must review the assessor's list, makingsure that all taxable property in the city has been properly placed upon it. 0 It must review the assessor's valuations,striv- ing to standardize the ratio between market value and adjusted market value for each in. dividual piece of property. To accomplish, this, the board may raise or lower valuations on individual properties, but increases in v,11t-iduns cannot be made without first notifying the property owner and giving him an opportunity to be heard. OThe huaid must hear and settle the com• plaints of individual property owners regard• int; the v.duatiuns whivh have been placed upun their properly. If a person fails to appear in person, by counsel, or by written tummunication before the board of review alter being duly nntified of the board's in. lent it) raise the assessment of his property, or if a person feeling aggrieved bk an assessment fails to apply for a review of the assessment, he may not appear belwe the county board of equallwtion for a review of hie assessment, except when an assess• mens ars made subsequent to the meeting of the 1977 bard of review or when Ne can establish that he did not receive notice of his market value at least five gays before the local board of review meet- ing 4 __1(tr_Jocal board o(review may not reduce [he total or aggrcgate amQplit,,p(A1emettt _r�. turned �_thc only cssorhy.Atn&cjban.13%-4 a This means—Ft ia_t compensation must be made for reductions in assessed values by making com- parable increases in assessments against other parcels of property. After the final adjournment of the board of re- view, the city assessor is authorized to make addi- tional assessments but the board cannot make fur- ther review. Complaints on these later assessments can be heard by the county board of equalization. W COMPARISON OF MARKET VALUATION 1979 vs 1980 Payable 1980 6 1981 �- VALUE VALUE 1-1-79 1-1-80 PAYABLE PAYABLE NAME PARCEL q LEGAL DESCRIPTION 1980 1981 Connie Decktr 155-010-009060 Lot 6 8 7, Block 9 8 14,191 E 22,685 Orig. Plat, Monticello Steve Hammer 155-010-008050 Lot 5, Block 8 33,915 40,300 Orig. Plat, Monticello Bruce Ellingson 155-010-029040 Part Lots 4-7, Block 29 35,326 41,480 Orig. Plat, Monticello Ed Lange 155-010-029020 Part Lot 2 6 Lot 3, B1k.29 21,450 25,575 Orig. Plat, Monticello Richard Quick 155-010-033030 Lot 3, Block 33 29,068 30,985 Orig. Plat, Monticello Donald Maus 155-010-046090 Lots 9 6 10, Block 46 71,203 79,550 Orig. Plat, Monticello George Phillips 155-010-045040 Lots 4-7, Block 45, 62,447 73,505 COrig. Plat, Monticello Lydia Swanson 155-010-048131 Lots 13 6 14, Block 48 26,814 31,910 Orig. Plat, Monticello Dennis Lundquist 155-010-050140 Lots 14 6 15, Block 50 37,677 42,820 Orig. Plat, Monticello O.S. Johnson 155-010-057010 Lots 9 6 10, Block 57 54,083 65,470 Orig. Plat, Monticello Cun Johnson 155-010-057050 Lots 5-7, Block 57 52,533 63,530 Orig. Plat, Monticello I Dave Bauer 155-014-001020 Lot 2, Block 1 50,434 56,245 Hoglund Addition Troy Chaplin 155-014-001010 Lot 1, Block 1 37,584 45,950 Hoglund Addition Hal Kral 155-015-009040 Lot 4, Block 9 43,043 58,077 Lower Monticello Iry Kallin 155-015-019011 Long Description Block 19 66,075 78,203 Lower Monticello COMPARISON OF MARKET VALUATION (Continued) VALUE VALUE 1-1-79 1-1-80 C PAYABLE PAYABLE NAME PARCEL d LEGAL DESCRIPTION 1980 1981 Roy Lauring 155-020-002010 Lot 2, Block 2 S 46,605 S 68,700 -- River Terrace John Sandberg 155-020-001060 Lot 6, Block 1 60,404 63,638 River Terrace Audrey Sandberg 155-020-002060 Lot 6, Block 2 57,853 76,337 River Terrace Steve Johnson 155-023-001080 Lot 8, Block 1 70,998 83,180 Doerr Estates Mike Slagter 155-026-001080 Lot 8, Block 1 28,677 48,821 Anders Wilhelm (NC)" Ron White 155-028-001020 Lot 2, Block 1 5,000 86,161 Sandberg Riverside (Lot)++ Mel Wolters 155-028-001070 Lot 7, Block 1 3,500 101,167 Sandberg Riverside (Lot)** Lloyd Lund 155-013-001130 Lot 13, Block 1 37,452 46,991 �, Hillcrest Blaine Nobbs 155-013-001070 Lot 7, Block 1 37,400 52,266 Hillcrest Frankie Peterson 155-020-002040 Lots 4 A 5, Block 2 35,000 49,940 _. River Terrace + (NC) means not complete for purposes of valuation •` (Lot) means value based on empty lot only NEW HOPE COST SCHEDULE FOR UMIGHi COUNTY Tuck Under Garage, Single $500, Double $650 Attached Garage, Single $10.50 Per SF, Double $9.00 De-Lached Garage, Same as ntcacneo Garage With Basement, Add 3.50 Per SF Single Fireplace, I Story $1200-$1500 2 Story $1400-$2000 Double Fireplace, I Story $1500-$2200 2 Story $1800-$2500 Extra Plumbing Per Fixture $200-$2.50 Central Air or hest Pump, Forced Air System $900 Central Air, Hot Water or Elactrie $1400 Deck With Rail, $3.50 Per SF Average Asphalt Driveway, Add $200 To Land Value Average Cement Driveway, Add $300 To Land Value Adjust Driveways for Excessive Situations Above Averago Split Level, Add $1.00 To Base Cost Per SF Split Entry, Add $500.00 14 Story 120% Ili Story 140% 1 3/4 Story 1502 2 Story 1601 Dormers On It Story I•lake It Ih Story Dormers On I11 Story Make It 1 3/4 Story Porches, New Schedule Basement Cost $5.00 ?or SF Grade 4 thru 7 With No Basement Deduct $3.50 Par SP Double l:obileo On Basement Add $5.00 Par SF Spancroto instead of other type floor or.roof add $3.00 Per SF L BASE1111T FTNTSII USE I!7 198 ISSESSMENT 200 4UO 600 800 1000 1200 800 900 1000 1100 1200 1300 1400 1500 1600 1800 2000 Class - D 8 49.77 48.35 47.06 46.16 45.31 44.32 43.75 43.18 42.70 42.26 41.98 Class - D 7 42.83 41.70 40.63 39.79 39.15 38.23 37.66 37.24 36.81 36.46 36.18 Class - U 65 40.77 39.64 38.68 37.67 37.20 36.39 35.85 35.47 35.04 34.6y 34.44 Class - D 6 38.72 37.66 36.74 35.96 35.25 34.55 34.05 33.70 33.27 32.92 32.70 Class - D 5; 36.49 35.50 34.61 33.91 33.23 32.56 32.10 31.75 31.36 31.04 30.82 Class - U 5 34.26 33.34 32.49 31.86 31.22 30.58 30.16 29.80 29.45 29.16 28.95 Class - 1) 4', 32.56 31.67 30.86 30.26 29.66 29.06 28.63 28.31 27.96 27 .7 1 27.50 Class - D 4 30.86 30.00 29.24 28.67 28.10 27.54 27.11 26.83 26.48 26.26 26.05 Dble. Cobile - No Basement - D 3 27.75 27.00 26.35 25.84 25.27 24.78 24.42 24.14 23.85 23.57 23.43 Class - D 5 Economy Type Built By Payne. Marvin George, Krienke, others that qualify for FHA low income loan. Class - D 4 oclular homes Cor.plyinp. With State Building Code - Clearwater Forest Tvpc Class - D 3 DouLle Unit Specified As Mobile Home - A.N.S.I. Class - D 51i Standard Wausau Class - D 6 Deluxe Wausau - added features to look for: walled in kitchen with deluxe cabinets, patio door, triple glazed window, windows other than sliders,' covered entry, patio in rear of parage etc. Tuck Under Garage, Single $500, Double $650 Attached Garage, Single $10.50 Per SF, Double $9.00 De-Lached Garage, Same as ntcacneo Garage With Basement, Add 3.50 Per SF Single Fireplace, I Story $1200-$1500 2 Story $1400-$2000 Double Fireplace, I Story $1500-$2200 2 Story $1800-$2500 Extra Plumbing Per Fixture $200-$2.50 Central Air or hest Pump, Forced Air System $900 Central Air, Hot Water or Elactrie $1400 Deck With Rail, $3.50 Per SF Average Asphalt Driveway, Add $200 To Land Value Average Cement Driveway, Add $300 To Land Value Adjust Driveways for Excessive Situations Above Averago Split Level, Add $1.00 To Base Cost Per SF Split Entry, Add $500.00 14 Story 120% Ili Story 140% 1 3/4 Story 1502 2 Story 1601 Dormers On It Story I•lake It Ih Story Dormers On I11 Story Make It 1 3/4 Story Porches, New Schedule Basement Cost $5.00 ?or SF Grade 4 thru 7 With No Basement Deduct $3.50 Par SP Double l:obileo On Basement Add $5.00 Par SF Spancroto instead of other type floor or.roof add $3.00 Per SF BASE1111T FTNTSII Quality 200 4UO 600 800 1000 1200 Mery Good 7.22 5.60 5.10 4.67 4.40 4.33 Good 6.45 5.10 4.67 4.16 4.00 3.90 AvcrnQc 5.94 4.67 4.25 3.82 3.65 3.56 Fair 5.50 4.33 3.90 3.56 3.40 3.31 BLM/oak 8-3-79 USED HOME DEPRECIATION SCHEDULE - FOR 1980 ASSESSMENT YEAR 800 900 1000 1100 1200 1300 1400 1500 1800 2000 2200 1976-1979 - ,od 42.83 41.70 40.63 39.76 39.15 38.23 37.66 37.24 36.46 36.18 35.90 "Normal 38.72 37.66 35.74 35.96 35.25 34.55 34.05 33.70 32.92 37..70 32.35 Fair 36.49 35.50 34.61 33.91 33.23 32.56 32.10 31.75 31.04 30.82 30.50 Poor 34.26 33.34 32.49 31.66 31.22 30.58 30.16 29.80 29.16 23.95 28.66 1970-1975 Good 40.26 39.20 38.20 37.40 36.80 35.95 35.40 35.00 34.25 34.00 33.75 Normal 35.60 34.65 33.80 33.10 32.45 31.80 31.35 31.00 30.30 30.10 29.75 Fair 32.85 31.95 31.15 30.50 29.90 29.30 28.90 28.60 27.95 27.75 2.7.45 Poor 30.15 2P..10 28.60 28.05 27.45 26.90 26.55 26.20 25.65 25.45 25.20 1960-1969 Houses Built After 1930 Ik Story -- IIOZ A Story -- 1202 1� Story -- 120% 11 Story -- 140' 1 3/4 Story + 1301 1 3/4 Story 1502 Good 38.97 37.95 36.95 36.20 35.65 34.80 34.25 33.90 33.20 32.90 32.65 Normal 34.07 33.15 32.35 31.65 31.03 30.40 29.95 29.65 28.95 28.80 28.45 Fair 31.00 30.20 29.40 28.80 28.25 27.70 27.30 27.00 26.40 26.2.0 25.95 Poor 27.40 26.65 26.00 25.50 25.00 24.45 24.15 23.65 23.30 23.15 22.95 1950-1959 Good 35.97 35.00 34.15 33.40 32.90 32.10 31.65 31.30 30.65 30.40 30.15 Normal 30.95 30.15 29.40 28.75 2V .20 27.65 27.25 26.95 26.35 26.15 25.90 Fair 27.35 26.65 25.95 25.45 24.90 24.40 24.10 23.80 23.30 23.10 22.90 Poor 22.60 22.00 21.45 21.05 20.60 20.20 19.90 19.65 19.25 19.10 18.90 1930-1949 iod 30.00 29.20 28.45 27.65 27.40 26.75 26.35 26.05 25.50 25.35 25.15 .�rmal 24.80 24.10 22.15 23.00 22.55 22.10 21.80 21.55 21.05 20.95 20.70 Fair 20.45 19.90 19.40 19.00 18.60 18.25 18.00 17.80 17.40 17.25 17.10 Poor 13.70 13.35 13.00 12.75 12.50 12.25 12.05 11.90 11.65 11.60 11.45 1910-197.9 Good 26.12 25.43 24.78 24.25 23.90 23.30 22.95 22.70 22.25 22.05 21.90 Normal 21.30 20.70 20.20 19.80 19.40 19.00 18.75 18.55 18.10 18.00 17.80 Fair 16.80 16.35 15.90 15.60 15.30 15.00 14.75 14.60 14.30 14.20 14.05 Foor 12.60 12.3-> 11.9() I1.6u 11.30 11.00 10.75 10.60 10.30 10.20 10.05 Before 1910 Cood 2.1.40 20.85 20.30 19.90 19.60 19.10 18.85 18.60 18.25 18.10 17.95 Normal 19.36 18.85 18.35 18.00 17.60 17.25 17.05 16.85 16.45 16.35 16.20 Fair 14.80 14.35 13.90 13.60 13.30 13.00 12.75 12.60 12.30 12.20 12.05 Poor 10.80 10.35 9.90 9.60 9.30 9.00 8.75 8.60 8.30 8.20 8.05 Houses Rni.lt Before.. 1930 Houses Built After 1930 Ik Story -- IIOZ A Story -- 1202 1� Story -- 120% 11 Story -- 140' 1 3/4 Story + 1301 1 3/4 Story 1502 2 Story 140% 2 Story w 1602 Bill/sok 8-3-79 � moi%-v�i�"J� 2/ ''�_ _ J; . .� iRilGii'a tioul:rY 04�fIrd, COIMERCiAT, BUILDING DEPRECTATTON SCIIF.DULE NOTE: This schedule not to be used for pre-06gincered inctal buildings, or pole type buildings although the dcpreciaLion tabic may'bc used to caifulate depreciation from rcpi:ucmgnt Y.., cost '.now,' Chi.wo,story buildings, if the second floor is not re so used, add no value. If used for storage only add 10%. If 3S used as office or apartment add 40% to 50% to base value �= depending upon coridikion. If, about the same. condition as 33 first floor', add 40%. If better add 50%. , rlia !; a USE 'OF BUILDING CONSTRUCTION QUALITY 3- Fair Normal Good SA Apartments .•i•q•17.20 21.75 31.50 33 F Auto Sales :•17.90 22.85 28.55 Country Clubs :26./15 32.35 37.90 �T °i' D4artment Stores.. 16.15: 18.60 22.60 Factories 11.95;; 18,40 26.20 Funeral Homes 23.50 31.75 36.55 Garages, Commercial 17.95 25.85 33.05 Hedfcai Clinic 35.25 41.35 53.15 Hedical'0fffees 31.35 38,35 44.55 Hotels 20.00 28.90 34.80 Nursing Homes 32.14,•3Qr80• 49.20 Offices-Hanks 28.09,- 37.75 49.05 Resturants 93.00, 4(4.35. 55.60 Retgil Stores 16.1522.20 29.70 Supormnr}xts 19..40 •21:+80 25.50 Shopping Centers 17.46 19:62 22.95 Worelwusec 10.15 •.14 05 21.25 DMIHI;CTATT.OM TARLF Effective Condition Are Poor Fnir Norn.iI Good 1976-78 1007. 100% 100% 70-75 90% 92% 94% ;�. 60-69 627 82% 86% 89% 50-59 551C 72% 78% 82% 40-49 47% 62% 70% 75% 30-39 40% 53% 62% 68% 20-29 34% 44% 54% 60% 10-19 ° 26% 34% 45% 52% sf, before 1911'7:. 20% 26% 37% 43% BUiJ j ac Taxes payable on property based upon 100 mills, homestead credit computed. Ag Credit deducted. t 1980 Payable 1981 Payable Ree 6 operty Resi Farm Resi fec S Conn Resi Form Resi Farm Comm lue RS IIS NII arm NH IIS US Nil NII '0000 180 99 640 500 860 134 97 560 315 860 1)0000 324 206 960 750 1290 214 147 840 473 1290 4/11000 4)4 318 1260 1000 1720 307 195 1120 631 1720 yu000 698 430 1600 1250 2150 99 244 1400 789 2150 40000 998 544 1920 1500 2580 580 310 1680 946. 2580 70POO 1298 762 2240 1750 3010 860 376 1960 1104 3010 800000 1598 987 2560 2000 3440 1145 443 2240 1262 3440 -OU 1898 1212 2880 2250 3870 1420 562 2520 1419 3870 j 000 2198 1437 3200 2500 4300 _ 1700 720 2800 1577 4300 %dt,'' /%.F/ ''Iloy OFFICE OF COUNTY ASSESSOR L L MATTSON, WRIGHT COUNTY .3-' RUBEN CONK Co."" 49699409 &UIIALO. MINNESOTA 55311 D3►YT♦ CO. A400st00 TaLVMOMa, 40&3900 (e►t 100) PliE-ENGINEEnD METAL BUILDING ! 1• ; rl ! 10'. SIDE: WALLS COST ESTIMATES 1984 ILSSESSHEITT ITCH 5;000'$F 10;000 SF 15.000 SP !' 1. Concrete Floor per sq. it-. { ' $1.80 .51.60 $1.50 - 2. Building 6 Insul. per iq. f•C. '$5.A5 $5'.30 $6.95 *Add 109 to cost of 02 for Each 4' Height over 10' 1 3. Electrical per sq: ft. $ .85 $ .70 $ .60 : 4. Forced Air Heat per sq. ft. $ .90 $ .70 $ .60 5. Window Walls paf of µlazing $3.80 $3.80 $3.80 A D1.• Ain.. IISE TN PI.ACF. UNIT COSTS ' 7. Air Conditioning USE SANE SF COST AS FA HEAT 1 B. Interior PartitioniAlt - Offices etc. Value as observed Add 102 to cost of 42 for em.Ch 4' height over 10'. Note - Behro's Blda. runs $1.00 per 8F under stran steal. 6-28-79