City Council Agenda Packet 09-14-1981AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
September 14, 1981 - 7:30 P. M.
Mayor: Arve Grimsmo
Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White.
Meeting to be taped.
Citizens Comments.
1. Consideration of the Award of the Sale of $490,000 General obligation
Improvement Bonds of 1981.
2. Consideration of a Motion to Reconsider the Set Back Variance - John
Bond hu s .
3. Consideration of the Improvements to the Softball Field.
4. Consideration of a Resolution Relating to a Project Under the Munici-
pal Industrial Development Act: Calling for a Public Hearing - Mel
tbltors Office Building.
5. Public Hearing - Proposed Use of Federal Revenue Sharing Funds.
6. Consideration of Approval of a Joint City/School District Summer
Recreation Program for 1982.
7. Review of the Preliminary Budget for 1982.
B. Consideration of Change Order 015 with Paul A. Laurence Company on the
Wastewater Treatment Plant Contract.
9. Scheduling of First Mooting in October.
Approval of minutes of the regular meeting of August 24, 1981.
Unfinished business.
Now business.
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COUNCIL UPDATE
September 14, 1981
By John Simola
ELLISON PARK
The Minnesota Department of Transportation has set a bid opening date of
October 13, 1981 at 10:00 A.M. in Buffalo for the improvements to Ellison
Park. This project which involves a boat launch, new park equipment, paving
and restroom enlargement is estimated to cost $52,000. Of this $52,000, the
city's share is expected to be $6,500 or 1259 with the remaining 759 coming
from the State (1259) and Federal (509) government. The expected completion
date will most likely be June 1, 1982. We would expect the contractor to
start this year, at least on the boat launch, due to the expected high water
in the spring.
BALBOU PARK
Much of the work on this park has been completed. The city crews per-
formed all of the grading, seeding and trop planting. The playground equip-
ment which is seeing heavy use, was salvaged from Oakwood. Improvements
scheduled for the near future include poets marking the parks boundary,
two bar -b -quer, and a possible walking and entry path.
LIQUOR STORE
The city crews have completed the installation of an underground sprinkler
system for the front yard of the store. The system contains five (5) sopa-
rate zones which aro controlled by five separate low voltage toggle switches
located on a polo near the parking lot.
WATER SERVICES
Since the amendment of the city ordinances making property owners reopens-
ible for the water service valve and the pipe to the street, we have had
throe leaks or valve problems concerning that portion of the service. The
water superintendent has informed us that theoo three property owners had no
influence over these throe incidences, as they wore results of poor or care-
less construction. The city has therefore paid for all throe repairs.
COUNCIL UPDATE
September 14, 1981
PROCEDURES IMPLEMENTED BY THE V.F.W. AND AMERICAN LEGION CLUB.
As you may recall at our June 8, 1981 meeting, there was concern ex-
pressed by some intoxicating liquor license holders in the City of
Monticello and the River Inn relative to the procedures used by the
V.F.W. Club and the American Legion Club to serve only members and
bonified guests of members. Since that time, I have written both
of the clubs informing them of the concern and have asked them to
indicate the procedures that they would use to comply with the law.
Attached to this council update are the responses from the V.F.W.
Club and the American Legion Club. Additionally, I have talked with
the Liquor Control Commissioner's office, which previously had re-
ceived a complaint relative to the V.F.W. Club and they felt that
the procedures indicated by the clubs would be adequate if they were
followed.
REGIONAL MEETING OF THE LEAGUE OF MINNESOTA CITIES.
On September 24, 1981, a regional meeting of the League of Minnesota
Cities will be held in St. Joseph, Minnesota. This meeting will start
at 2:30 P.M. with a supper at 6:30 P.M. included in the program will
be a topic entitled "Doing Marc With Less" and also a comparison of
fees charged by cities for various services such as building permits,
license fees, etc. If any Council member is interested in attending,
please let me know.
UPDATE ON LIBRARY PROGRESS
According to Loren Klein, chairman of the Library Board and our local
building official, the contractor on the lihrary project expects to
be completed by December 1, 1981. Additionally, the Library Board
Committee has called for bids for the parking lot improvement to be
returned to the City Council on September 2B, 1981. As you are aware,
the comemitteo is also in the process of soliciting quotations for the
interior furnishings and carpeting. It appoars at thin time that the
landscaping for this project will have to wait until the spring of
1982.
Council Agenda - 9/14/81
AGENDA SUPPLEMENT
1. Consideration of the Award of the Sale of $490,000 General Obligation
Improvement Bonds of 1981.
PURPOSE: Bids are to be received Monday night for the sale of bonds
to finance the 1981 Improvement Project which served a portion of the
Meadows Subdivision Plat and a portion of River Street close to NSP's
new training facility with sanitary sewer, water, street improvements
and storm sewer improvements along with storm sewer on Cedar Street
from Lauring lane to the Burlington Northern Railroad tracks.
A representative from Springsted, Inc., will be at Monday night's
meeting to open the bids and give recommendations on the awarding of
the sale of these bonds. The recommendations of the report previous-
ly handed out to the City Council by Springsted, Inc., had estimated
that the interest rate on the bonds would be approximately 10.33%,
but since that time the bond buyer's index has increased and it is
quite likely that the interest rate could be higher than this.
POSSIBLE ACTION: Consideration of a motion to adopt a resolution
awarding the sale of $490,000 in General Obligation Improvement
Bonds of 1981.
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Council Agenda - 9/14/81
2. Consideration of a Motion to Reconsider the Set Back Variance-_BOndhus
Corpora t ion .
PURPOSE: A request has been made by Mr. John Bondhus to ask the City
Council to reconsider his request for a variance to allow a warehouse
building within five feet of the property line.
As you recall at our August 24, 1981 meeting, this variance was denied
although the vote was 3 - 2 in favor, since a variance requires a 4/5's
vote. Mr. Bondhus is requesting to allow a warehouse buildng that is
partially constructed within five feet of the property line and previous-
ly he was granted approval to build a warehouse within 22 feet of the
property line as opposed to the 40 foot front yard set back normally
required.
According to Mr. Bondhus, the reason why he is asking for reconsider-
�Y ation is due to the fact of the financial burden of moving the building.
According to the estimate received from Mr. Bondhus, it would cost ap-
proximatoly $4500 if the building has to be removed.
It should he pointed out that our ordinance does not specifically in-
dicate when a variance can be applied for after it is denied. There
is language indicating a conditional use permit can only be considered
after six months have lapsed. I have talked to our city attorney in
this regard and it was felt that the appropriate action for the City
Council to take initially would be a motion to reconsider the issue
which would only require a normal majority. If this motion is approved,
then a motion would be in order to act on the variance itself which
1` requires a 4/5's vote for approval.
POSSIBII.F. ACTION: Consideration of a motion to reconsider the variance
J/ request for a set back by Bondhus Corporation. If such a motion is
(�✓ approved, a motion would then he in order to act upon the variance
itself . If the motion to reconsider is not approved, no further action
Q + ` would be necessary.•
RCFF.RIIIiCES: An enclosed plat map showing the location of the building
as approved at the last public hearing and the location of the Wilding
as it isnow being constructed. The,minutoo of the August 24, 1981
City council meeting relative to this item.
-4/5'a vote of the City Council io necessary
to ravoree the dociaion of the Planning
Comm iaeion and approve of the variance.
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Council Agenda - 9/14/81
3. Consideration of the Improvements to the Softball Field.
PURPOSE: To consider improvements requested by the Monticello Softball
Association to the softball fields that the City of Monticello leases
from NSP.
As you may recall at our last meeting, there was discussion relative to
improving the softball fields with either sod or seed. The
Softball Association was asked to come back with specific figures relative
to the cost of sod versus the cost of seeding. Although no formal action
was taken, there was some indication that the council may be receptive
to the acquisition of• seed for the area plus having the Public Works
Department apply an application of sludge to the softball fields.
Jack Leeman, representative of the Monticello Softball Association,
contacted me and indicated that the sod cost would be approximately
$2,200 for 4,000 yards. A local landscaping contractorhas contacted
Arve Grimsmo and indicated that in his opinion it would be better to
seed the area and he offered to the Softball Association the use of
his equipment free of charge. I asked Mr. Leeman if the Softball Assoc-
iation has considered this offer and if they might not prefer seeding
versus sodding. Mr. Leeman indicated that he himself had not talked to
this individual, but would contact other members of the Softball Assoc-
iation who may have talked to him.
According to tff. Leeman, the Softball Association uses the fields two
nights a week and would be more than willing to let the public use the
field at any other times. He indicated that the Softball
Association's expenses for 1981 were $2,000 and their only source of
revenue at thin point wan through sponsor fees and revenue from the sale
of 3.2 beer. He indicated that they have 140 members but there is
no fee to a member to join or play in the summer league.
At this point my recommendation would he that the City Council of Monti-
cello consider the purchase of the necessary seed for the area. If the
Softball Association is in favor of the more costly venture of sodding
the area, it would seem that they could produce this amount of revenue
through an annual user fee of something like $10.00 per year. Addition -
all» it may be able to be worked out with the contractor for the Waste-
water Treatment Plant to apply sludge to the ooftball fields if it is
decided to need the area.
POSSIBLE ACTIONS Consideration of improvement to NSP softball field
with sodding or seeding and tho possible application of sludge. If the
motion is made to approve nodding or needing, part of the motion may be
to ant a maximum figura at any allocation.
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Council Agenda - 9/14/81
Consideration of a Resolution Relatinq to a Proiect Under the Munici-
pal Industrial Development Act: Callinq for a Public Hearinq - Mel
Wolters Office Buildinq.
PURPOSE: To consider a request by Rel Wolters to have the City of
Monticello call for a public hearing for the issuance of $200,000
in Commerical Revenue Bonds to finance an office building immediately
west of his Dairy Queen in Monticello.
Enclosed, you will find a copy of the proposed resolution which would
call for a hearing on October 12, 1981. According to Minnesota Statutes
relating to this type of issue, a notice of the hearing must be pub-
lished in the official newspaper at least once, not less than 15 or more
than 30 days prior to the date of the actual hearing itself. The purpose
of the hearing is to allow all interested parties to appear and to be
heard at such a meeting.
POSSIBLE ACTION: Consideration of a motion to adopt a resolution calling
for a public hearing for Industrial Development Revenue Bonds in the
amount of $200,000 for Mel Wolters on October 12, 1981.
REFERENCES: A Copy of the resolution.
Council Agenda - 9/14/81
5. Public Hearinq - Proposed Use of Federal Revenue Sharinq Funds.
PURPOSE: Regulations governing FMPral Revenue Sharing Funds require
the City Council to hold a public hearing at least seven days before
the adoption of the proposed budget. This public hearing must be
held to allow local citizens and groups an opportunity to present
written or verbal comments on how the proposed revenue sharing money
is to be spent. A notice of this hearing has been published in accord-
ance with the regulations.
It is expected in 1982 that the City of Monticello will receive approxi-
mately $95,813 in Federal Revenue Sharing Funds. In 1978, 1979, and in
1980, the City Council appropriated its revenue sharing entitlements of
$89,000, $103,678, and $112,929 respectively, towards the city's share
of the Wastewater Treatment Plant. This could be one possiblu appro-
priation of Federal Revenue Sharing Funds for the City Council to con-
sider. If the appropriation were approved, Federal Revenue Sharing
Funds appropriated for the Treatment Plant would total $401,420 and
this along with a previous appropriation from the Capital Outlay Re-
volving Fund of $123,426 constitutes a total of $524,846. while it
is estimated that only $94,044 of Federal Revenue Sharing Funds would
be necessary to completely fund the city's share of the Treatment Plant,
it might be well to allocate the entire amount of $95,813 because of
possible contingencies due to additional change orders, etc.
As part of the regulations involving Federal Revenue Slmtiny, 1L in
required that the actual proposed use of Federal Revenue Sharing Funds
along with the entire budget be subject to a hearing. As a result, the
City Council may want to consider at Monday night's meeting an indication
of what is proposed to be done with the Federal Revenue Sharing Funds.
This would be subject of the actual budget hearing itself scheduled for
September 28, 1981. You will note within the budget, it is proposed at
this time to use the money for the Wastewater Treatment Plant.
POSSIBLE ACTION: Consideration of input of proposed use of Federal Rev -
onus Sharing dollars and an indication of the proposed use by the City
Council.
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Council Agenda - 9/14/81
6. Consideration of AODroval of a Joint City/School District Summer
Recreation Proqram for 1982.
EURPOSE: In accordance with the agreement previously approved by the
City Council of Monticello and Independent School District #882, en-
closed,please find a proposed budget submitted by the Joint Advisory
Board for consideration by the City Council of Monticello and the
School Board.
It should be noted that the proposed budget calls for an increase in
the city's participation from $8,059.50 to $12,469.62. For your infor-
mation, the city's share of the joint summer recreation program for the
past five years is as follows:
1977 - $2,200
1978 - $2,425
1979 - $3,000
1980 - $5,780
1981 - $8,059.50
The primary reasons for the budget increase are as follows:
- Increase in swimming lessons from $963 to $3,494. (According to the
Assistant Community Education Director, Candy Benoit, this was just
under budgeted in 1901 as you can scc by the actual cost of $3,120).
- Increase in administration cost for the director, assistant director,
and secretary of $5,610, accounting for over 60% of the increase.
According to Ms. Benoit, this was due to the fact that in 1981, Com-
munity director, Duane Cates, was on leave of absence and with hie
return there was a resulting increase in the overall salarica of the
community education staff. Additionally, the secretary, whose time
was allocated to cammunity education, has now reached Step IV in the
school district's pay scale which is the highest step for school
secretaries.
Ons of the concerns that I expressed to Ms. Benoit was the fact that the
budget did not include any amounts for revenues or user charges. Accord-
ing to Ms. Benoit, this amounted to $6,037 in 1981, but she further in-
dicated that no amount was included to off not the city's portion in 1982,
since the school district does incur additional costs not contained in the
budget enclosed which would be for heat, lights, chemical coot, custodian
salaries, otc. While this is a valid arguement I think it doeo bring up
some of the following pointas
Council Agenda - 9/14/81
- To what extent should the Joint Summer Recreation Program be
based on a user fee (For the most part, the user fees come
from charges relative to the swimming pool itself totaling
over $4600).
- To what extent, if any, should the City of Monticello receive
credit for user fees.
- To what extent would the cost incurred by the School District
for not only administration fees, but also custodian fees,
heat, lights, etc., be part of their cost regardless if there
was a Summer Recreation Program or not.
- There is an advantage to the city in the fact that the School
District provides a good share of the facilities and the admin-
istration of the program.
For your information, at this point, I have included the proposed share
to the City of Monticello of $12,469.62 in the preliminary budget which
is presented in a later agenda item. However, according to the agreement,
the City has to approve of the budget on a year by year basis and its
proportionate share of the allocation.'
The Assistant Community Education Director, Candace Benoit, will be at
Monday night's meeting and additionally, Fran Fair, Council Member,
is also a menbus of th,: Joint Recreation Doard.
POSSIBLE ACTION: Considerattnn of nrprnval of dmidget for Joint Summer
Recreation Program for 1982 and the city's allocation of $12,469.62.
REFERENCES: Joint Summaor Recreation Budget for 1982.
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Council Agenda - 9/14/81
7. Review of the Preliminary Budqet for 1982.
PURPOSE: To review the preliminary budget proposed for 1982. It is
intended that the review on Monday nights meeting be for preliminary
purposes only and in accordance with Federal Revenue Sharing Laws, a
public hearing must be held on both the use of Federal Revenue Sharing
dollars and the actual budget itself, which a public hearing has been
scheduled for September 28, 1981.
Enclosed, you will find a budget along with a memorandum which hi—
lights some specific items within the proposed budget itself.
POSSIBLE ACTION: This budget is presented for preliminary purposes,
however, if the Council wishes to make any adjustments before the
hearing scheduled for September 28, 1981, there should be a motion
made to that effect to adjust a specific item or items.
REFERENCES: A copy of the proposed preliminary budget for 1982,
Community Education Proposed Budget - 1982, and a letter from the
YMCA requesting allocation of $5,000 in 1982. Also enclosed is a
summary from John Simola regarding the purchase of a new loader
and an additional building for the Public works Department.
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Council Agenda - 9/14/81
8. Consideration of Change Order #15 with Paul A. Laurence Company on the
Wastewater Treatment Plant Contract.
PURPOSE: To consider a change order with the Paul A. Laurence Company
regarding the construction and upgrading of the Wastewater Treatment
Plant.
This change order involves a sludge hauling truck which is part of the
contract for the upgrading of the Wastewater Treatment Plant and the
change order would be to have the sludge hauling truck be equipped with
the hydraulic opening rear door and an addition float leveler indicator.
The total cost of this addition would be $1,447.
POSSIBLE ACTION: Consideration of approval of Change Order #15 for
$1447 for a hydraulic opening rear door and an addition float leveler
indicator on the sludge hauling truck.
REFERENCES: A copy of the change order and the details describing
the particular change.
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Council Agenda — 9/14/81
9, Schedulinq of First Meetinq in October.
PURPOSE: To consider rescheduling our first meeting in October, which
falls on October 12, 1981 which is Columbus Day and a legal holiday.
At our last meeting, the Council decided to meet on October 13 however,
this is the date of the regular Planning Commission meeting. A couple
of suggested alternatives would be Wednesday, October 14, 1981, or
possibly Monday, October 5, 1981. It should be pointed out that it
will be necessary to have a meeting on one of these dates in order to
have the public hearing on the 1981 Improvement Project held in time
so that the assessments may be certified to the County Auditor for
collection in 1982.
POSSIPIL ACTION: Consideration of rescheduling October 12, 1981 meeting.
to Ay' 8l
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Council Minutes - e/24/81
2. Public Ilearing on a Setback Variance - Bondhus Corporation.
Previously, the Bondhus Corporation had receiv, I apfruval Etc,:. I
Planning Commission to construct a warehouse --:thin 77 rn,.t-.rt
front property Linc an opposed to the 40 foot Iru,t yard ":Lt t
normally r••quired.
Who:. the building structure was started, the btildiry fOClmaO, _
Farniek, inadvertently moved the structure to within five inrt
the front yard property line. Mr. Farnick, rclru:enting Bordl,w-
Corh--ration, requcn-tod that the council grant IN variance ti, .Ill...
the •.tructure to remain within five feet of tLr Iroperty Ilnr.
The '•lanninq Come ission at their last meeting tl proved the ver wet •,
request to build the building within five feet cf the oronerte lire
due to tl.e configuration of the lot and surroundul by the railrnal
trark:r to the south and the highway to the nortL, ani noted tt•.It
any 3eveloprwent to the west of thin proposed Ixiilding woull still 1+•
on the Ron4hus Corporation property itself. V. was also notr,l Iy
the Planning CmlmiRsion that any other develolmin, by curroui.,it,
properly owmern would nut he affected by the luraaion of this b ul•.tnt
due to th,• highway and railroad locations.
The council memhers discusaM what effects the location of tis, 1-11 l-
ing within five feet of the property lino might have nn the r 'G
of -ray of County Ned 75, should this road be bloc. bol, l into ., r. ,w
lane highway. John Badalich, city engineer, nr,tol that alth,ul!, :..
real right -,.r -way is loo feet wide, normally t1vi -• wwuld not L.
prohl.m with a hwilding being located five fee• Lrom the rwgl.i L•
way lino, but the possibility exists that a sl Ev ear, went m.w;, I
ner•, •;sary with a tour lana `highway which might inrsrfot with t'.:
locat.ion of tla• proposed building.
Notion waa nada by Fair, seconded by White to ,ipprovv th„ vow:. it.,
req,wort to .111rw the warehouse to be within f1^4- zCet of List- I t
pro,t-rty !iiia rontingant upon a covenant boiuq placed ill, r. tl.,, I-.,_,-
anc,• that would require the property owner to tr, ret.loncltle 1 t
ram:vir,i or moving the building should any encroaeLm„ntrr ht- n,
baean!:e of development of a larger or wider hi,tl,way. fntlnq ,t: w
wax !'air, chit.•, and Illus. Opposed: Crimaao end Bluuint•n.
moth,n for approval therefore, was denied for Itek of ,w 4/1. :. ,•
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CERTIFICATION OF MINUTES RELATING TO
INDUSTRIAL DEVELOPMENT
REVENUE BONDS
Issuer: City of Monticello, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting,
held on September 19, 1981, at 7:30 o'clock p.m., at the
City Hall, 250 Broadway, Monticello, Minnesota.
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION NO. 29
RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL
INDUSTRIAL DEVELOPMENT ACT; CALLING FOR
A PUBLIC HEARING THEREON
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing
the obligations referred to in the title of this
certificate, certify that the documents attached hereto,
as described above, have been carefully compared with the
original records of said corporation in my legal custody,
from which they have been transcribed; that said documents
are a correct and complete transcript of the minutes of a
meeting of the governing body of said corporation, and
correct and complete copies of all resolutions and other
actions taken and of all documents approved by the
governing body at said meeting, so far as they relate to
aaid obligations; and that said meeting was duly held by
the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to
call and notice of such meeting given ao required by law.
WITNESS my hand officially as such recording
officer thio lath day of September , 19E1.
Signature
Gary Wieber, City Clerk -Administrator.
(SEAL) f / Name and Title
RESOLUTION NO. 2y_
RESOLUTION RELATING TO A PROJECT UNDER THE
MU2441CIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR
A PUBLIC HEARING THEREON
BE IT RESOLVED by the City Council of the City of
Monticello, Minnesota (the Municipality), as follows:
SECTION 1
Recitals
1.1. Melvin C. Wolters, an individual residing in
Monticello, Minnesota (the Borrower), has advised this
Council of his desire to acquire approximately acres
of land in t he Municipality and to construct ani equip
thereon afacility (the Project) for use as a commerical
office t>uilding.
1.2. Th:e Municipality is authorized by Minnesota
Statutes., Chapter 474, as amended (the Act), to issue its
revenue bonds to finance capital projects consisting of
properti es used and useful in connection with a
revenue—producing enterprise. The Borrcwer has requested
the Muni cipality issue its revenue bonds in an estimated
total amount of 5200,000 to finance a portion or all of
the cost of the Project.
SECTION 2
Public Hearinq
2.1. Se ction 474 .01, Subdivision 7h of the Act requires
that pri or to submission of an Application to the
Minnesota Commissioner of Securities and Seal Estate
requesti ng approval of the Project as required by Seclion
474.01, Subdivision 7 of the Act, this CovnciI shall
conduct a public hearing on the proposal to undertake and
finance the Project.. Pursuant to that provision, a public
hearing on the proposal to undertake and finance the
Project is called and shall be held on October 12, 1981,
0t7,300' clock P.M., at the City hall.
2.2. The City Clerk -Administrator shall cause notice of
the publ is hearing to be published in the official
nowspaperof the Municipality which is also a newspaper of
general circulation in the Municipality, at least once not
less than fi fteen (15) nor more than thirty (30) days
prior to the date fixed for the public hearing. The
notice t_ohe published shall be in substantially the
following form:
NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND
THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE
BONDS UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT, MINNESOTA STATUTES,
CHAPTER 474, AS AMENDED
CITY OF MONTICELLO, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of
the City of Monticello, Minnesota, will meet on
October 1$0, 1981, at7:30o'clock p.m. , at the City Hall,
250 Broadway, in MontLcello, Minnesota, fcr the purpose of
conducting a public hearing on a proposal that the City
issue revenue bonds, in one or more series, under the
Municipal Industrial Development Act, Minr.esota Statutes,
Chapter 474, as amended, in order to finance the cost of a
project. The proposed project will consist of the
acquisition of land in the City and the construction and
equipment thereon of a facility to be used as a commercial
office building by Melvin C. Wolters. The estimated total
amount of the proposed bond issue is $200,000. The bonds
shall be limited obligations of the City, and the bonds
and interest thereon shall be payable solely from the
revenue pledged to the payment thereof, except that such
bonds may be secured by a mortgage and other encumbrance
on the project. No holder of any such bonds shall ever
have the right to compel any exercise of the taxing power
of the City to pay the bonds or the interest thereon, nor
to enforce payment against any property of the City except
the project.
A draft copy of the proposed Application to the
Minnesota Commissioner of Securities and real Estate for
approval of the Project, together with all attachments and
exhibits thereto, is available for public inspection at
the office of the City Clerk—Administrator between the
hours of 8:00 a.m, and 5:00 p.m., Monday through Friday.
All persons interested may appear and be heard at
the time and place set forth above.
Dated: September 14, 1981.
BY ORDER OF THE
CITY COUNCIL
By Gary Wieber
City Clerk -Administrator
f'0064.04. VAV!�!
Parr -
2.3. A draft copy of the proposed Application to the
Minnesota Commissioner of Securities and Real Estate,
together with all attachments and exhibits thereto, are
hereby ordered placed on file with the City Clerk -
Administrator and shall be available for public
inspection, following publication of the notice of public
hearing, between the hours of e:00 a.m. and 5:00 p.m.,
Monday through Friday.
Attest :
(SEAL)
Adopted this 14th day of September, 1981.
Mayor
city Clerk -Administrator
The motion for the adoption of the foregoing
resolution was duly seconded by member I
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and
adopted,
d
PRO.IECTED
SUMMER RECREATION
COSTS FOR 1982
NUMBER
OF CHILDREN
PARTICIPANTS
(1981)
SALARIES
BUDGET '81
ACTUAL COST
% INCREASE
BUDGET '82
507
T-Ball/Baseball/Softball/Basketball
$3,827.93
$3,827.93
12%
$4,287.00
1 Coordinator
5 Supervisors
80
Tennis
1,768.18
886.00
122
992.32
1 Coordinator
2 Supervisors
0
Pottery
224.70
Canceled
122
251.50
l Instructor
87
Wrestling/Gymnastics
299.60
390.00
122
437.OU
3 Supervisors
2 Alder,
3022
Swimming Llfcguarda
2033.00
1689.50
122
1890.00
open Swim - 450 hours
8 Lifeguards
640
Swimming Leacons
Lessons - 480 hours
7 Instructors
963.00
3120.00
122
3494.40
21 plus 16
volunteers
RAII,RAII,RAI (Recreational Activities
for the Unndicapped)
240.00
128.OU
122
143.50
1 Coordinator
60
Pre-school Recreational .Activities
270.00
518.65
122
570.00
1 Coordinator
I Aide
I Volunteer
0
Curvnunity Band
12U.00
Canceled
Sano:
120.00
NUMB 11 i..":Iiil.Driiil:
PARTICIPANTS (1981)
118
30
38
65
SUPPLIES AND rQUIPM£NT
Baseballs, softballs, bats, heIMORLS, catcher gear, t -ball
;Mand, tennis balls. first aid supplies, supplies for RAIZ,
supplies for pre-school, supplies for handicrafts, and
miscellaneous. 500.00 876.00
SPECIAL ACTIVITIES IN PARK
5torytoic+s 0 performance) 240.00
Different type park entertainment 150.OC
ADM I N I ST RAT 1 fIN
Director - Primarily responsible for directing and
Implementing total summer recrention program. L760.00
162 of total time.
Asniz:tant Conaounity Education Dinsctor - Primarily
re_np onstole for instructing and r.00rtllnuting
puul nctivitius. 251 of total tintr_. 2354.00
Ser.rc airy - Pritmu•ily responsible for all. correspondence.
records and general clerical duties. 201 of total time. 999.00
TOTAI.S $16. 119 .50
ClIr'y CXPENS4. $12.469.6:
lot
160.00 0
0 0
1760.00
2354.00
999.00
$17.385.08
t
$95.00
174. 72
487.20
963.60
160.00
150.00
4048.00
4275.00
2400.00
O
S24,9 39. :.-1,
SALARIES _ !
�. BUDGET '81_.
ACTUAL COST
Z 1NiRrASE
Vnlleyfair (2 Supervisors)
Apple River (1 Supervisor)
$100.00
585.00
122
Handicrafts
270.00
156.00
122
1 Coordinator
2 Aides
New Games
None
435.00
121
1 C:,ardinator
SUPPLIES AND rQUIPM£NT
Baseballs, softballs, bats, heIMORLS, catcher gear, t -ball
;Mand, tennis balls. first aid supplies, supplies for RAIZ,
supplies for pre-school, supplies for handicrafts, and
miscellaneous. 500.00 876.00
SPECIAL ACTIVITIES IN PARK
5torytoic+s 0 performance) 240.00
Different type park entertainment 150.OC
ADM I N I ST RAT 1 fIN
Director - Primarily responsible for directing and
Implementing total summer recrention program. L760.00
162 of total time.
Asniz:tant Conaounity Education Dinsctor - Primarily
re_np onstole for instructing and r.00rtllnuting
puul nctivitius. 251 of total tintr_. 2354.00
Ser.rc airy - Pritmu•ily responsible for all. correspondence.
records and general clerical duties. 201 of total time. 999.00
TOTAI.S $16. 119 .50
ClIr'y CXPENS4. $12.469.6:
lot
160.00 0
0 0
1760.00
2354.00
999.00
$17.385.08
t
$95.00
174. 72
487.20
963.60
160.00
150.00
4048.00
4275.00
2400.00
O
S24,9 39. :.-1,
I NORTHWEST BRANCH
OF THE
YOUNG MEN'S CHRISTIAN ASSOCIATION OF METROPOLITAN MINNEAPOLIS
7601 42nd Ave. N.
1
YMCA
Minne°poliv. MN 55427
CA
i Area Code 612 - 536.5700
August 24, 1981
BOARD OF MANAGEMENT
Cr,�., w, a—
v
A.No 0
w�.
On.q LE"
N. iqr„
Dear Friends of the Detar.hod Worker Program:
Am Ornmo
As a result of financial c'onc'erns, thu New Hope
L. M prop
City Council will be reviewing the YMCA New
Hope Detached Worker Project September ]4, 1981,
at 7:00 P.M. in the New (lope City Council cl:nmbers.
r�•�.:.ro.
If you feel this progran provides worthwhile services
U, G. as im.
for the youth and families of New Hope, and would llk,:
to see it continued, please do one of the following:
u H4��p ao
1) Call your New Hope City Council members and
c. am
encourage them to vote "yes" on the New (lope
Detached Worker Progrom. They are:
George Daly 00535-0869 (w)372-3033
!'star Enck (1)533-4707 (w)546-84211
".,. c, m...«
n:
Gerald Otten 00545-1237 (w)339-1153
Marky Williamson (1)546-7797
Harlyn Larson, City Manager Ext.12(w)533-1521
°a ^•"."�
a."..
IoW,...
lid L•'rirkson, Mayor (w)535-3258
w.eC.
2) Attend the New Hope Itudget MceCluf;:
HONORARV BOARD September 14, 19BI
7:00 P.M.
c.,...., w"..1
New )lope City Ilnl l
1 would appreciate your support and am lookinn forward
to seeing you soon.
pm
SiinR
cerely,
voU1L,ti c� LI-
Annct.tc Ilulihnus
New )lope Detached WurkOr
7
v NORTHWEST BRANCH
Or THE
YOUNG MEN'S CHRISTIAN ASSOCIATION OF METROPOLITAN MINNEAPOLIS
760102nd Ave. N.
TMA Minneapolis, MN 55027
W\ Arae Code 612 — 536-6700
BOARD OF MANAGEMENT
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HONORARV BOARD
Mln- IYnw,Yw
mow, wl-.s
August 24, 1981
Dear Friend,
As a :exult of fluauuiul wucerub, the Robbiusdala
City Manager has proposed to eliminate the DatachLd
Worker project from the 1982 city budget. To help
facillLare the continuation of these services for
Rubbinudole youth in 198[, the City Council must hear
from families who have benefited from this pronrari.
and residents of the community who realize Its value.
1 urge_ you to call and/or write the Rolsbinsdale Council
members and share with them your support so that thcuc
services are continued. A call from a teenager can bu
as helpful as an adult.
Raymond Mattson, Mayor
Wolter Fehst, City Mgr.
Rill Blnnigan. lot Ward
Carol Karki, 2nd Ward
Mike Holtz, 3rd Ward
Al Cisslen, 4th Ward
3813
Unity
537-9597
4609
France Ave. 11.
536-0977
4004
Quail
535-Vt6
4304
Abbott
533-546:1
3739
Major
52,9-179x,
3333
30th tve. N.
5E1; -245;i
I alar) encournge you to ntccnd the R:OJ P.M., Sept. 1,
City Council meeting nt City Hall whop the Detached 1orkor
Project will be reviewed.
We were pleased and proud to receive 1blbbla.Dale polt,.
endorsement for 1982. Thank you for your eu,pnrt over
ilia lasr six years. If you have any Jurrhrr quest ion•..
pleats call Frankis Francel or al,: at X36-5700.
pm
7
Sincerely,
Mie go's.ter
Robbinadile Detaches! Worker
Vmy NOR1'HWES7' BRANCH
® OF THE
' YOUNG MEN'S CHRISTIAN ASSOCIATION OF METROPOLITAN MINNEAPOLIS
760142nd Ave. N.
YMCA Minneopolit, MN 55427
VArea Code 612 — 536.5700
BOARD OF MANAGEMENT
nn.�i�n f<rvn
4••.b Ep.n
... •c. Gas�F
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u..
HONORARY BOARD
ncNn
August 24, 1981
Mayor Arve Crimsmo
% Cary Welber
Monticello City Hall
.Monticello, MIN 55362
Dear Mayor Crimsmo and City Council ;lumbers,
I would like to take this opportunity to thank you for
your financial and emotional support of the Detached
Vork.:r project in Monticello.
In the four years of the program's operation, it has
touched the lives of many of Monticello's less fortunall
citizens. In the four years of the program's operation,
the costs have also increased dramatically while the
funding sources have remained relatively atnble. it
Is for this reason that I ask the council to consider an
increase from the 1981 allocation of $7.,825 to $5,000
for 1982. MonLIC01IO'6 1980 allocation of $2.500 works
out to $1.98 per youth per month for the 105 children
and their families served in 1980. Year-end statlnticn
for 1981 are not available, naturally, but world reflect
the $325 increase. Assuming 105 clients for 1981, it
works out to $2.24 per child per month. I think this
is n good investment and I urgo you to give our request
your consideration,
!f you have any questions or concerns, plense fuel
free to contact Mike Mulstad, Frankie France), or me.
Dw/pm
Sincerely.
I `
Dick Webaler
EXCCULIVe Director
LOADER REPAIR Uk REPLACEMENT
As we discussed during the Council's last tour of the city's maint-
enance building and equipment, our 1970 International 11-65 loader is much
in need of repairs. In July, we solicited a quote from International
Harvester for estimated repairs. They sent a service man to Monticello
and he spent approximately 3 hours checking the loader out thoroughly.
The total estimated repairs are in excess of $30,000, excluding cosmetic
repairs and transportation charges. (See enclosed letter).
While some of these repairs could be delayed until next year, $6,445.62
of these repairs are needed prior to the 1981-82 winter. These items are
the articulated joints (they are near the breakLng point). The tires (no
tread/traction and several lad cuts) and the alcohol injector kit (brakes
keep freezing up).
There are many alternatives to consider, some of which are listed
below:
1. Make only the absolutely necessary repairs and
repair others as they completely fail. (This cuuld
be dangerous and expensive in the long run, failing
parts often ruin good parts). $ 7,n00
2. Repair the H-65 as recommended by International Harvester $ 12,000
3. Trade H -G5 on new alightly smaller loader (25 yd) $ 45,000
4. Trade H-65 on 3 year old loader of same size $ 50,000
5. Trade H-65 on now machine of the name size (3 yd) $ 15,000
In chocking with other ccmmunitieu, I find the maloiity using the !mal ler
loaders and trading in the Gth or 70 year before major tepairs. In addition,
I have discussed the alternatives with several different equipment dealers.
I found all the dealers recommending the smaller machine for our needs. Some
of the dealers have indicated they could provide a machiinu to use or make tho
minimum repairs to ours at their cost if we purchased new equipment for winger
delivery.
After much consideration, it in my recommendation tlmt we purchnno a new
2% yd loader and trade in our old loader. It is my opinion that it would not
ho cost effective to uopair o•• nuke temporary repairs to out load nr.
I feel that th,• ntuaher of timen s larger loader wuuLd lie recluired would
be for out weighed by tho cost anvingo with a smaller :or,der.
( 1 ) 7
I
I further recommend that we bid the loader with three (3) options as
follows:
1. New tri yd loader - No trade.
2. New 24 yd loader with N-65 trade.
3. New 24 yd loader with 11-65 trade at total cost bid.
item number 3, total cost bid is a way of protecting your investment and
providing an "out" from catastrophic repairs or just a change of mind
about the capabilities of the loader. Total cost bid is being used by
many communities, counties, and townships. It includes a minimum buylaack
figure which is good for five (5) years.
This amount may be obtained from the dealer simply with a phone call
and in bonded for. Total cost bid also includes a maximun. repair cost for
the full five years. An example would be as follows:
1981 - 25 yd Inkier 60,000
5 year total, repair 5,000 _
Less guaranteed 5 Total 865,000
4 year by -back 55,000
` Therefore, Total cost for 5 years 10,000
Divide $10,000 by 5 years - Amount per year is y 2,000
By bidding throe ways, all true costs would be known and one would
have the option to make a better decision at that time.
John Simola
Public works Director
( 2 )
-7
dt
INTERNATIONAL HARVESTER
Twin Cities Construction Equipment Branch
5633 West Highwayl3/Box 166
Savage, Minnesota 55378
(612) 8341450
Anru:hr h, 1741
Mr. John Simnla
Cityof Monti'cvf.to
Mon ttcello,FN,S5362
Subject: s.epair e:st ivate for model H -65C. Serial Mamh,:r 34ft1l0Rr0a2lr.1,,
0verhant motor and all accessories. overhaul torque converter, repl.rro
fuel tank gauge and sender unit, replace air pressure ganlie mrd
sender unit, install new air cleaner element and st-ring, roplaee
heater hoses, replace Batteries and repair cables., install-n.,w
engine till and filter, new NO filters. Remove rndiator, clean
and reinstall.
I:rarts $8, 3t5.51,
Lobar 85 lloors q $30.00 2, ,59.O;
i'lemti radiator and repair 175.00 _
sit. f4 n5 i
Replace- frons and rear differentinl seals, replaco parkinll br::kv
lininp,ansf adjaszt, repair brake lines and clamps, replace all
U -joints.
I.abor B Ihlurn ft $30.On _ il41Lnt1
sI ,44f,.35—'
liydraul'lcs- ltorllvv- ateerlug cylinder` hales, ri+'paek stooring vv1'1jul1vx.
and tnstdll. m•1c cord rings, new pini anti bnahingrs. Repark huiNt
eylinderfi. install new picot and bushings} and cant rinpa. 'Repark
bucket cyllnder, now husliingu and pins and rord ringn. I:uplu,e
boom and hurhet kick out tsonea. Replace all noais and e-rtnp.:s in
Mydioulle Control valve and cnnnoctfng hoses. Replace Iinkmoi end
pins at control valve and operation levers. Ove,bmtl l,sdr.otlir
Change hydrnulle till and flltero, ant till presstlrtn.
f'at I a $2.941.97
l.nhnr I.Ynn,On
Sr,,16.�17
F�
1
[r°�
0 0o roOc
O O n
Air system;- Remove-air,tanks'and clean', repair air lines rit tanks, iristat'1
alcohol tnjector,kit. check air cylinder at transmission;-dlscono(trt.
Parts $., 'Woo
Labor 150.00
$`210.00
Transmission - Replace upper transmission uhaft and tower transmissfon
output shaft oil seals and yokes. Glean transmfa;tton screen, reivlaee
transmi::slnn filter and oil, adjust converter and transmission 4.1'1
pressures. Remove transmission control valve , res,nal and replace
mounting 0 -rings. Repair shift linkage, bushings and rinp,s. Rrplar.,:
nuetral safety switch.
Parts $404.281
Labor- 18 Hours @ $30.00 540.00 _
$444,25
Boom and I,inkigu - New. bushings and pins in upper and lower boom pivot
points, new shaft and bushings at bellcrnnks. Bore holes for nleevos,
as they aro waliowed out. Rebush bucket pivot points, shim bockut Pivot
points. Itebush rear cradle and new pins.
Parts $1,585.84
Labor 48 Hours @ $30.00 1.140.00
Boring worn holes 12 Hours @
$32.00 ?B• .00
$3,1.1'1.84
6 0
Brakes, wheels and planotartes - Remove all wheal,, replace Lill, s,•ain
and o -Ault:, inspect hearings and adjust. 'Repntt wheel pinnet?rf.•:. curd
braka'lining no needed, repair., wheal cylinders and power,clusrerv.
Parts $2,'143.1a
Labor. 4A Hours,A' $30.110
Articdl.nted jninis-'Seperpte the two machine ho]ven, bore arr.lctilaO;d,
flanges, install bushings and now pion. Reassemble=the unit and aiii'tnW.,
Grease°gntirr machine.
Parts $1.337.38
Labor lb flours @ $30.00 IF(-. 00
Horing 24 flours @ $32.dh _ 7(,a.no
$2,58y.38
° RepI..ce tires - 2P.5x25 C.T. cure Grip
Warts $3,574.24
Ichor i"n.00
$3,f)-;ii.2i-
7
r
oo
C, Cosa -tics — Replace 1 plass in door upper, replace Glass fn' rah of :rtKir
rear. StrFtighten step ladder, left side., Steam clean, sand blast, and'
paint .mitre macltlne and decals.
Labor $1,350. n0
$1, 3511.00
Joh Lital $33,4?91.76
Core credits after clearing
rehulld station 1,215.00
$32,174,76
The as Is resale value of thin unit in its present state would hr
between q8.000.00 to $10,000.00 .
Resale valuo after reconditioning would he $25,000.00 to $30,000.00.
The value on a new or like new loader would be $10,000.00.
Reupectf/ulllyy suhm�itied•
V
Jln porky
° Sorvicc !1:mal;rr
0
ADDITIONAL BUILDING FOR PUBLIC WORKS DEPT.
The Public Works department buildings have become crowded
since the last building was built in 1976. To accommodate immediate
needs and provide for some growth, an additional building is needed.
We estimate approximately 2,800 sq. ft. is needed to provide com-
fortable space for the existing usage and equipment..
Tentative plans would be to build n 36 x 78 metal pole type
building on the property obtained from NSP to the northwest
of the existing buildings. We would propose to have the capability
to heat the central S of the building (the most enurqy efficient)
and have that portion only, insulated. The building would have
four stalls and would be located as shown in the enclosed drawing.
Thu city now has all of the electrical wire, conduit, lights
and wire necessary from Oakwood salvage so it would not Ixe necessary
to include these items.
In addition, the concrete floor could he included as an option
with the Public Works Department installing it if work schedules
permit.
Expected costa of this Wilding are in the area of $26,000.
Ilowover, I would expect the bid to be somewhat below this figure due
to the presont clump in the building trades.
This building should take care of our storage needs Into the
1990'x.
Yz)vc- ��,Llll
I /
August 17, 19211
ORB -SCHEIEN-MAYERON bASSOCIATES, INC.
Division of Kid(Ye Consultants. Inc.
Paul A. Laurence Co.
P.O. Box 1267
10000 Highway 55 west
m—m eapolis, KN 5.440
A'.tr,: Bruce Hanson
R-•: Monticello Waste Water Treatment Plant
Upgrading 6 Appurtenant work
EPA Project No. C270855-03
Field Modification t 49
(7entlemen:
r.r City of Kor.tice_:= has requested that the 4000 aa::c- siadce
sr:3ing truck be- e.:u.:: ed with a hydraulic opening rear d -and
an additional float level indicator. These items were no-
Included in the or:oical specification and will req,,ire chance
c-: ?er to be processes'..
their letter of July 9, 1981, to PALCO quoted a price of
5.,56.00 for the level indicator and 51000.00 for a the door
opener. Please ; rocess a change order for these items.
As indicated in our transmittal form, the 2000 gallon applicator
unit has been approved with the planetary rear axle. Note that
ie 4000 gallon unit was previously approved. It's good to get
;�ii= -..it the doors
'incerely,.t
:;?R-SCHELCt:-MAYEf?ON
rrASSOCIIATES, INC.
'r ares::Lepakt,.
Jo1in'�Simola, City of Monticello
JoAn'1i8aa1 ich
AiC a Ding �'�✓
Jqc y br,%ick '(
:P6% -
!f
n �lTr
70?t 1JJF!! Nplpprn Avenue • Suite 238 • Minneapolis
Min
Paul A. Laurence Company
GENERAL 60N1RA61ORS
P.0 Dom 1267
10.000 H2Oh.8y 55 Wesl
M,nneepolq• MN 51440
Ta:aphone 6121545,6911
TO 290)30
cµi^?dY..
.
RECE1V� D
89%SCHEIEN YAW -% ' ° SM
Comm. t �- ,• ) T yi
AUG 24 1961
�-� Or 1 i�
Ausyst 21, ]%, 1
Orr-Schelen-%tyeron fi .lssoc., Inc.
2021 Fast H£nncpin Avenue
Suite #23$
Minneapolis, IN 5,3313
Attn: Mr. C:urles U.ymk
RP: Waste>;ater Trraunent Upgrading and Appurtenant Work
Monticello, Minnowita
EPA Projw t Nu. C-270955-03
Change Order Req test No. 15
Gentlemen:
As per your Field Modification +v49 dated Aui,hist 17, 1981, we
submit the foUauing price:
Material. ....$1,258.00
..............
Overhead &Profit 16)1.00
'3C7M...... . ......... Sl . 477.00
Tho above MUrial price includes $25§.00 for the additional stainless
atml float level indicator and $2,000.00 for the hydraulic rear door
opener, bath of uhich are to 1x added to the 4,000 gallon tri -axle tank
truck.
Plem issue a chine or&r for the above wount as boon as po<:sible,
sinew01Y1
PAIR: A. lAUR Vl1: WMPAAY
I
WS-5
�_J
CONTRACT CHANGE ORDER
Late $1011"1101131 ICH C
011R
111SOCI-Tti.114C. ,
3 W In 33, most I... a~
Paul-A. Laurence Co. Cho-q* ardor No. 15
P.O. Box 1267 10000 Hwy. 55 West Flet* moat(, 40.49
Minneapolis, MN 55440 W.j.:, No. 2746.01
Monticello, KV EPA O.,,t No.C270855-03
ec:oravco .1th vite toms of your contract da*sd iovember 20 tp so
of Monticello 0".r for WWTP Upgrading 6 Appt. work
po.e :na I
v*:-.oii*o one jws1it.c*tI*": - wor .0 f:#Id ftelt 1 49 Ip"&-hod,
ity operations require that the sludge haulinq truck be equiped with a
:,v!raulic opening rear door and an additional float, leveler indicator..
J(
(Mtl-.) pr3fl?& C.0"Old *doc-
o 1 8
$1,258.00 5189:00 51,447.00
4,704,000-00
T
17 14 10'ral Addif
:c,-,acq Thru C.O. I Ion total omwit-f Thr. Thl
1$4,739,623.07 $1,447.00 4,741,270-07
:j ;,,at cmilgwetas tis) j 141,200.00
t:0-1. Thrm C.O. A4
# 4 1,4 7.0 0 Umar This C.O.
W3,929.93
64'M41 *C.O.
of 0, days for tototO a".
too a, Contrast us
Oct. 28 tool and aco t.Cifbo Oct. 28
Ik
41
wo
M t for
FIze
yl
kNV1PRR-SCHELER-MAYERON ft ASSOCIATES. INC.
Ca I =A* . V Engine" Division of f(idde Consultants, Inc.
Land Cl -
T q!r Avmi�I%FA-rcoe
e--xre
T
Attn: gj,p!rx Ik
I%
Gentlemen: We @to tending you Attached — SGINIFIT41Y
D Shop Drawings* 0 Specifications
1:1 5hrms 0 Prot. Reports,
N0. SHOP DRAWING
PRINTS NUMBER
D.I.kduc�02b— I
Location
Erwginw(:]Ejj�� tl:;�
By Metsonger—the following items:
0 Chonp Order 0 Impect-ort R -Por,
0 Contracit 0 Memorandum
DESCRIPTION
Iry
Thew or: transmitted tchftci�od: -
Q NoE caption, Taken
0 Nuts Markings
L3 Rejected 0 Comment& Attached
0 Revise and Resubmit 0 Review and Comment
XFO' You, 0".
n As R,,qu,tlfd
LI for r.gn6,,,1-
-t OAN•tCNlltNrAYfNONL
ARUCIAT41, INC
By 'ALXIo j.
inriivp/
"IkqA<. w
Al Awo; Suits 239 • AftneopoNs, Aofinmrots 55413 - 6121 331 -WO
' MINUTES
PF.GULAR MEETING - MONTICELLO CITY COUNCIL
August 24, 1981 - 7:30 P. M.
Members Present: Arve Grimamo, Fran Fair, Phil White, Dan Blonigen,
Ken Maus.
Members Absent: None
Citizens Comments
Members of the Monticello Slow Pitch Softball League again appeared be-
fore the council requesting financial help from the city in regard to
improvements to the NSP Ball Park outfield facilities.
At the previous council meeting, the Softball Association had requested
that the city consider authorizing approximately $6,000 in improvements
consisting of black dirt and sod for the out field arena of the ball
diamonds located at the NSP Park. At that meeting, the council requested
that the Softball Association obtain more information as to the exact
quantities and estimated costs of improving the ball park facilities and
report back to the council.
The only information available at this time was that it was estimated that Lp-
proximately 9500 square yams of sod would be needed to resod one outfield
area in one of the bLll diamonds. The association had indicated that
black dirt ham been lined up by the group for the ball diamonds and all
that would be needed would be sod from the city. Patted on 9500 square,
yards, the cost could range anywhere from $4000 to $4500.
The council discussed the alternatives available including seeding of
the outfield area ra-her than sodding, which they felt. would be much
cheaper and still. provide adequate playing surface next year. It was
the majority concensus of the council that the asso-ziation should get
more facts in regard to the actual quantities of grass seed, etc— that,
would be needed for goading the outfield area and t1.aL the city could
provide eludge from the wastewater Treatment Plant for fertilizer at t•tcn
site. Once the exact figures arc available in regard to the amount of
the seed that is necessary, the council would consider this expenditure
at the next schniuled meeting.
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Council Minutes - 8/24/81
1. Public Hearing on a Variance to Erect Two Billboards - Travelers
Advertising Company.
Mr. Fay Galarneault, president of Travelers Advertising Company,
requested a variance to be allowed to erect two (2) outd000r advcr-
tiaing signs on Lots 9 and 11 of Thomas Industrial Park.
Currently, there are two billboards that exist on the lots in ques-
tion, which are owned by Blocher Outdoor Advertising Company of St.
Clout and Mr. Galarneault requested that since the lease of the
land owner to B1„cher Advertising Company has expired, Mr. Galar-
neault requested that he be allowed to replace these two existing
signr with two new signs owned by Travelers Advertising Company.
Mr. Calarneau It indicated that Blocher Advertising Company had pre-
viously been granted a similar type variance for replacing their
older structures with new single pole billboard axgns, but it was
noted that this request was different in that the two new requested
signs would be owned by a completely different company rather than
replacing existing signs owned by the same company.
The Planning Commission at their last meeting on a split vote recon-
mendcd that the variance be denied based on the fact that the city
ordinances were intended to amortize out billboard signs over a
reasonable period of time.
Council members opinions varied on whether the amortization of all
billboard signs over a period of time would actually be beneficial
to tEe, city and traveler@ along Highway 94, and same members of the
caancil felt that although limits should be placed on the erection
of new signs, the number of existing signs currently situated along
the freeway is presently acceptable. Although some members were in
favor of allowing a certain number of signs to remain along th(i free-
way, all supported the present city ordinances which would require
removal of exiEting billboard signs once a better use, such as a
building in found for the property.
Sinec the actual number of billboard signs would not be increased
within the city limits, a motion was made by Maus, seconded by White
to aiirove the variance request to erect two bi111=rd signs on Lots
9 and 11 of TM mus Park to replace the existing two signs owned by
Blocher. Voting in favors Haus, White, Blonigen. Opposedi Fair.
and :;rimsmo. This variance request was therefore denied since a
4/516 vote requirement is needed for approval.
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Council Minutes - 8/24/81
2. Public Mearinq on a Setback Variance - Bondhus Corporation.
Previously, the Bondhus Corporation had received approval from the
Planning Commission to construct a warehouse within 22 feet of the
front property line as opposed to the 40 foot Front yard set back
normally required.
When the building structure was started, the building foreman, Rick
Farnick, inadvertently moved the structure to within five feet of
the front yard property line. Mr. Farnick, representing Bondhus
Corporation, requested that the council grant the variance to allow
the structure to remain within five feet of the property line.
The Planning Commission at their last meeting approved the variance
request to build the building within five feet cf the cronerty line
due to the configuration of the Lot and surrounded by the railroad
tracks to the south and the highway to the north, and noted that
any development to the west of this proposed building would still bo-
on the Bondhus Corporation property itself. It was also noted by
the Planning Commission that any other devolopmrnt• by surrourdintj
property owners would not be affected by the lova Aon of this building
due to the highway and railroad locations.
The council members discussed what effects the location of the build-
ing within five feet of the property line might have on the right-
of-way of County Road 75, should this road be devoloj:ed into a four
lane highway. Sohn 8adalieh, city engineer, noted that although tho
road right-of-way is 100 feet wide, normally there would not be any
problem with a building being located five feet from the right-of-
way line, but the possibility exists that a slope easement may lxs
necessary with a tour lane highway which might interfer with tN-
location of the proposed building.
Motion was made by Fair, seconded by White to ayprove the varianco
request to allow the warehouse to be within five *cot of the front
property line contingent upon a covenant being placed upon the vari-
ance that would require the property owner to be resuonsiblo for
removing or moving the building should any encroachments be necessary
because of development of a larger or wider highway. voting in favor
was Fair, White, and Maus. Opposeds Griesmo and elonigen. Tho
motion for approval therefore, was denied for lack of a 4/5•a wore.
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Council Minutes -,8/24/81
3. Consideration of an ordinance Amendment and Corditional Use for a/
Horse Arena/Little Mountain Riders.
Representatives of the Little Mountain Riders, a horse riding club,
requested that the ordinances be amended to allow a horse arena as
a conditional use within an R-3 zone. The proposed area of the horse
arena is on the Maurice Hoglund property immediately cast of Curt's
Sales and Storage on west County Road 75. Since thin area is cur-
rently zoned R-3, it was necessary for the council to consider an
ordinance amendment that would allow such a use in a residential zone.
Currently, a horse arena is only allowed as a conditional use in an
agricultural area provided the arena or building is located a mini-
mum of a 1,000 feet from any residential, commercial, or industrial
zoned property.
Mrs. Peggy Stencel of Rogers, Minnesota, speaking for the Little
Mountain Riders indicated to the council that the group had looked
at other sites including property owned by Northern States Power
Company, but noted that NSP is reluctant to allow groups to use
their property for such purposes duo to its proximity to the nuclear
plant. In addition, the group felt that Mr. Haglund's property was
more suited for this type of use in that traffic would not have to
travel the entire length of the city but could exit off of I-94
on the eastern edge of the city. Mrs. Stencel ileo noted that the
arena, as proposed, would be 850 fent from the nearest residential
home and that the arena could be placed an additional 150 feet
further away to meet the 1,000 foot minimum required. It was also.
noted that the group would only plan 2 or 3 events per year that
would involve other horse clubs and that approximately only 100
people would attend these events which she felt would not creato
any p?aiking or traffic 'problems.
Mr:,_Chuck Ballard, resident of the area, presontcd a potition sig ncd
by 31 property owners in the area indicating opposition to the estab-
lishment of the horse arena in this location. Mr. Ballard felt that
a horse arena in this area was totally incompatible with the rear
dent.ially zoned comprehensive plan and felt that the use was not
suitable for any area within a city limit. In addition, Ma. Ballard
felt that a horse arena complex could possibly devalue his property
and would also create traffic hazards along County Road 39 espacially
with a large number of slow moving horse trailer vehicles.
Dr. flava Batter, property owner in the area, was z.lso against the
aveca as proposed and also felt that a horse arena would not be con-
ducive to the present typo of development that has occurred in the
area and that the council should respect the wishes of the property
owners over the weekend use by non -property ow -ors that would re-ault
it the arena were located there.
Motion was made by White, seconded by Haus to deny the issuance of a
conditional use permit and an ordinar-a amendment to allow a horse
Grana as a conditional use within at -3 zone. Voting in favor wan
White, Maus, Cr no, lair. Abstai qn Blonigrn.
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Council Minutes r: B/24/8L
Cd.
Consideration of a Conditional Use`Permit for a'Planned Unit Dcvolop-
ment - Country Club Manor - Second Addition - Marvin George Builders:
Mr. Marvin George, of Marvin George Builders, requested approval for
his development and final plan stages of his Planned Unit Development
for 26-four unit townhousas-proposed as part of the Country Club t-a nj
or, Second Addition. °
The proposed layout of the Planned Unit Development was previously
approved by the Planning Commission at their last meeting. Mr. George
indicated that the tentative time table for the development of all
26-four unit townhouses is estimated at 5 to 10 years. Mr. George
indicated at the beginning of the development stage that two rows of
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Scotch pine trees would be planted along the freeway as a buffer zonate
according to the landscaping plan provided. In addition, a Homeowners
Association Agreement relative to maintenance of the co3mion areas in-
eluding the proposed cul de sac streets would be provided.
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Hearing no comments, a motion wan made by Maus, seconded by Fair and
unanimously carried to approve the conditional uno permit request for
the Planned Unit Devolcl+ment on both the development and final plan °
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stages contingent upon review and approval of the Homeowners Associal
tion Agreement by the city attorney, the planting of two rows of
Scotch pine trees along the freeway as a barrier prior to any issuance of
a building permit, and provided the interior streets and cul do sacs
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be completed with proper drainage and pavement prior to any townhouse o 0
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certificate of occupancy being granted.
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5. Connideration of Annroval of a 3.2 Boor (lion-Intoxicating Malt Liqudf)
License - Sl. Henrv'.s Catholic Church.
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St. Henry's Catholic Church requested a temporary 3.2 Baer License far
their fall_ festival' scheduled for Soptembor 20, 1981. °
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In (previous years, the church has roquaatad.a temporary ,o"ne day. 3:2,
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'Beer Lieenr,e for their fall feativol which insts from 12:00 608i
6100 P.M.
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Motion was made by Fair, seconded by Blonigen and unanimously carr Cal'
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to approve the issuance of a 3.2 Bear License for St. Henry's Calhou n
Church for September 20, 1981.
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Council Minutcs - 8/24%81
6. Consideration of Change Orders 011 thru 014 with Paul A. Laurence
Construction Company on the Wastewater Treatment Plant.
John Badalich, city engineer, reviewed with the council four change
orders that were reeomnanded as part of the Wastewater Treatment
Plant construction project. The four changes orders were as folivas:
DESCRIPTION CHANGE
011 Deletion of pipe mounted sludge density
sensor, transmitter, and indicator (De-
vices 45 AE,AR,AI) . Sampling frequency
requirement for thickened sludge can
(Deduction of
acloquately be achieved by manual eollec-
$3,911.00)
tion and lab analysis.
012 Contract time extension due to labor
union strike from May 18, 1981 thru
Additional
June 22, 1981.
34 days.
013 Furninh and install sewage samplers in-
cluding controls, pumps, piping, etc., to
pxovicle 24 hour flow proportionate sampler;
Additional
as required by MPCA and the NPDES permit.
$14,214.00
014 Revision of the sludge truck loading
station to allow direct connection of the
s luig.• truck to the discharge lino. This
r ovision provides better operational Additional
f lexibllity for the operators. $410.00
It was noted by Mr. fladalich that all of the changes would be sub-
ject for reimbursement from the Minnesota Pollut ion Control Agency
and tthc EPA an part of the grant program. As a rerult, the City at
Monticello would incur an additional 10% of this amount of appruxi-
inately $1,013.30.
Motion was made by Rlonigen, seconded by Maus znd unanimously rarried_
to approve change orders 011 thru 014 with the Raul A. Laurence Con
pony nn the Wastewater Treatment Plant construct on resulting in an
additional $10,733.00 to the contract.
7. LiquorStore Rp2ort for the Six_ onthm ending_ June- 1281
The City council reviewed with the Liquor Store nansger, Mark Irmtter,
the financial statements for the first six months ending June 'In, 1)81.
It wase noted that overall sales were up approximately i42,O00.00 or
almuet: 12% twer'thee same period of 1980, but Cu• the opetatin,t incont-
waa down almost 1% overall. It was explained uy Mr. Irmiter tic,tt th,-
operatinq income was percentage wise lower than the previous yeat duo;
to a lower gross profit markup. Mr. Irmiter not -mi that the 90 1'.
profit: )wrcentages will be looked at and that a ;wssihle ad juatomnl e�
will los sada to ineroese the gross profit percentage■ for the ImlAnce
of t he yon r.
Council Minutes - 8/24/81
No other action was taken by the council other than review of the
liquor store statements as presented.
B. Consideration of Authorization to Apply for Grant Amendment on the
Wastewater Treatment Plant.
As part of the Wastewater Treatment Plant construction, Weldor Pump
Company of Minneapolis is a subcontractor to tt.e general contractor,
Paul A. Laurence Company. Weldor Pump Company proposed to supply and
install pumps that were not acceptable in the opinion of the consulting
engineering firm of Orr-Scholen-Mayeron s Associates. As a result, the
engineering firm directed the general contractor, Paul A. Laurence Com-
pany, to provide alternate pumps that would satinfy the contracts speci-
fications.
As a result, Weldor Pump Company has filed an appeal to the Minnesota
Pollution Control Agency and the EPA requesting that their pumps be
acceptable for this project. Because of this appeal process, legal
fees, technical costs, and other possible change order costs relative to
the contract with Paul A. Laurence Company may be incurred by the
City of Monticello and the engineering firm of osM.
John Badalich, city engineer, requested that tike City of Monticello
send a letter to the Minnesota Pollution Control Agency notifying
then of a posbible claim by Weldor Pump Company as part of the Waore-
water Treatment Plant project and to also apply for a,grant amendment
to cover the eatimated legal foes and technical costs asooeiated with
the processing of this claim.
Motion wan made by Fair, seconded by elonigen and unauimounly earrxo ,
to auKliorize the city engineer to prepare a grant: amendment to lx.
submitted to the EPA and PCA regarding the estimated legal feen ane
technical costs associated with the possible claim 6y Waldox Pump
Coorany regarding the Wastewater Treatment Plant l:ruject.
9. APProdal of Minutes and Bills for Month of Auqur,i..
Motion was made by Blonigsn, seconded by Fair and unanimouuly carri(4
to.aprtove the bills for the month of August and the minutes of the
regular meeting held August ], 1981 as presenteil.
10. Con_nidoratinn of Change order on the 1981-1 ani -he 1981-2 lmrrcmrment
Proects - La:'uur Construction Comoanv.
John eadalich, city engineer, informed the courc,l that as cart of the
street work relating to the 81-1 and 81-2 projkel.s, a 100% cru:::,td
Clara f, gravel was t,Necifisd, whereas only Clr■k ° aygragate i+
noccosary.
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Council Minuted - 6/24/61
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Mr. 8adalich noted that a Class 5' aggregate that is, nccessdiry' up
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approximately $2.00 a yard cheaper and as a result recommended.
that a change order be approved with LaTour Construction Company'
on thti 81-1 and,81-2 projects 'that would resultin a deduction
of $9,310.00.
Motion was made, by Pyhite, seconded by Glonigen and unanimously
carried to approve the Change Order 01 with La Tour Construction
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Company on the 81-1 and- 81-2 Improvement Projects in the amount
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$9,310.00 deduct.
Meeting adjourned.
Pick 11olI to er
Assistant inistrator
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DARRELL L. WOLFF
County Shari It
Honorable Mayor
City Council
Monticello, Minn. 55362
Dear Council:
SINS:?W;1J 0 710-
Courthouse — Wright County
BUFFALO, MINNESOTA 55313
Telephone G92-1 161
Non Emergency Dus. No. 682-3900
Toll Free 1.800.362-3667
8:00 a.m. - 4:30 p.m.
James F. Pourers, Chia) Deputy
24 Hour Emergency Trl!ph—,
1.1tro 473 6673
Monl'cellu 235.2533
Delano 972 2321
Cokalo 2365454
August 26, 1981
Enclosed is the Sheriff's Law Enforcement report for the month of July, 1981. 568 hours
of patrol service were contracted for during the period in which the following activities
were tallied:
2 - Attempted burglaries at Poirier Drug 6 Barsness Drug - no entry gained at either place
1 - Theft of gas from vehicle at Silver Fox
1 - Theft of money from hospital - under investigation
I - Burglary at Holker's Drive Inn - cigarettes taken - under investigation
I - Recovery of a stolen vehicle involved in an accident - 2 subjects arrested
1 - Theft of plant hanger from residence
- Theft of cash 6 watch from purse
- Thefts of bicycles - I was recovered
1 - Theft of a fire extinguisher from apartment
I - Theft of garden tractor from storage shed at hospital
I - Criminal sexual conduct - cleared
1 - Criminal damage to property at River Terrace Trailer Park - cleared by mediation
1 - Burglary at the Legion Club - cash taken
I - Theft of a lawn mower
1 - Theft of tackle boxes from boat
I - Theft of radio from Holiday Station - cleared by arrest
1 - Fraud - under investigation
1 - Theft of cassette player from vehicle
1 - Criminal damage to property - fire hydrant turned on - cleared by arrest of 2 subjects
I - Defrauding innkeeper at Silver Fox - warrants have been issued for 2 subjects
1 - Theft of outboard motor A gas tank from boat
1 - ho pay customer at Vance'■ Freeway Standard
1 - Theft of speakers 6 tapes 6 battery from vehicle
1 - Arrest for probable cause criminal negligence
7 - Citations issued for worthless checks
I - Shoplifting at D 6 H Discount - cleared by arrest
I - Fraud - cleared by mediation
1 - Arrest for bench warrant
2 - Arrests for discharging fireworks
2 - Arrest for disorderly conduct
I - Arrest for procuring beer for minors
- Arrests for consumption by minor
Arrests for curfew
l - Arrest for allowing juveniles to violate curfew ordinance
DARRELL L. WOLFF
Cwnly Sher:fl
MYSTRAFF'S OFFICE
Courthouse— Wright County
BUFFALO, MINNESOTA 55333
Telephone 682.1162
Non -Emergency Bus. No. 682-3900
TollFree 1.800.362.3667
8:00 a.m. - 4:30 p.m.
Sheriff's report for Monticello for July, 1981, continued:
2 - Arrests for public nuisance
3 - Arrests for possession of alcohol by minor
7 - Arrests for contributing to delinquency of minor
I - Arrest for bench warrant
I - Arrest for littering
15 - Public nuisance
7 - Civil matters
16 - Suspicious circumstances, vehicles 6 persons
1 - Missing person - located
4 - Firecracker complaints
5 - Animal complaints
5 - Recovered property
2 - Medical sids
1 - Threatening phone calls
I - Emergency message delivered
2 - Intoxicated person
I - Motorcycle complaint
- Fire reported
- Traffic problems
3 - Miscellaneous complaints
2 - Alarms sounded - checked out o.k.
1 - Tre3p&331ng
147 - Car 6 subject checks
59 - Citizen aide
78 - Motorists warned
22 - Accidents investigated
4 - Open doors
31 - Traffic tickets issued:
13 Speed
1 - Improper registration
1 - Improper lane usage
2 - Over centerline
5 - Driving while intoxicated
3 - Driving after suspension
1 - Erratic driving
I - Expired plates
I - Loud mufflers
1 - Improper U-turn
1 - Unsafe equipment
I - Driver license violation
`,urs trulya
Darrell Wolff, Sheriff
Billing: For the month of July, 1981. -- $ 6,933.33
James F. Powers, Chief Deputy
24 Hour E—ii-ey Taleph-
6lrtro 473.6673
?A— 6,0. 2952533
DO— 972.2924
- Cok co 286.5454
CITY of ST. JOSEPH
tN COEPOEAUDIN 1840
ST, JOSEPH, MINNESOTA 5W4 MEMEEE LEAGUE 01 MUNICIPA(IIIES
August 18, 1981
To the Mayor, Counciimembers,
All Other City Officials, and Their Spouses:
1 wish to extend to you a cordial invitation to attend the Regional
Meeting of the League of Minnesota Cities to be held at the E1 Paso
Club S Lanes in St. Joseph on Thursday, September 24, 1981.
Beginning at 2:30 p.m., there will be a Roundtable Discussion for all
Local Government Officials. This will be a meeting of interest to
all city administrative persons, elected officials, and employees.
The program will include the following:
2:30 - 3:18 Update on financing wastewater projects -
PCA staff.
3:30 - 4:30 "Doing More with Less" - City Manager to
be named.
4:30 - 5:30 A comparison of city fees - bring your schedule.
The supper will begin at 8:30 p.m. and tickets are $5.00 including
gratuity. A social hour will precede the supper.
1 nm enclosing a postcard for reservations to be returned by September
5 I981_r —
You will note that if you make reservations for more persons than
actually attend, you may be billed for those who do not come unless we
are notified two days before the meeting of any changes.
After supper there will be a panel discussion by League staff and board
members of questions of concern to attending cities. A brief status
report on the proposed League building will be given. Legislators and
candidates have been invited to attend as well as representatives from
those state agencies who come into frequent contact with cities.
Adjournment will be no later than 9:30 p.m.
Sincerely yours,,/
Robert C. Johnson,aC'6%4�
City Clerk
Encl.
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