City Council Agenda Packet 09-22-1980AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
September 22, 1980 - 7:30 11. M.
Mayor: Arve Grimsmo
� - Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White. n�V
11^^ et&WA
Meeting to be taped.
Citizens Comments -
1.
Public hearing on the Adoption of the Assessment Rolls for the 1979-1
Improvement Project.
2.
Public Hearing for Proposed Assessments on Delinquent Accounts.
3.
Public Hearing on the Rezoning and Conditional Use for a Proposed Medical
Clinic Fast of the Monticello -Big Lake Community Hospital.
4.
Public Hearing - Consideration of a Variance Request for the Cummins
Auction Company.
5.
Public Hearing - Consideration of Variance Request for Gwen Bateman.
6.
Public Hearing - Consideration of a Variance Request for John Praught.
7.
Public Hearing - Consideration of a Variance Request for Wayne Mayer.
8.
Public Hearing - Consideration of a Variance for the St. Michael 6 All
the Angels Episcopal Church.
9.
Public Hearing - Consideration of a Variance Request for Setback and Lot
Width - Richard Lembkc.
10.
Consideration of the Adoption of a Resolution Calling for a Referendum
onthe issuance of Caneral Obligation Bonds to Finance the Construction
of a Public Library.
11.
Public Hearing on the Proposed 1981 Budget, including Appropriation of
Federal Revenue Sharing Funds. 1
12.
Consideration of the Approval of Downtown Parking for the Proposed Addi-
tion to the Monti Theatre.
13.
Consideration of Approval of Drainnge Plan for The Meadows Subdivision.
14.
Consideration of Simple Subdivision Request - Decorative Services.
15.
Consideration of Extension of Variance for the Elimination of a Curb
Barrier on a Parking Lot - James Sundberg.
16.
Consideration of Approval of Sanitary Sewer Cleaning on River Street
from New Street to the Wastewater Treatment Plant.
17.
Conaiderntion of Approval of Excnvation Regulations.
18.
Appointment of Additional Election Judges for General Election - 11/4/80.
19.
Proclamation of School Bus Safety Week.
20.
Consideration of Appointment to Planning Commiosion.
21.
Consideration of Being a Party to the Matter of the Petition of Burlington
Northern, Inc. to Terminate Base Agency Service at Monticello, Minnesota.
22.
Consideration of Approval of September, 1980 Bills 6 Minutes of 9/8/80 Mtg.
Unfinished Buuiness - Report from John Simola on costa of handrailu and lights -
4th Street S n Rink.
New
Business - � 1�1
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Council Agenda - 9/22/80
AGENDA SUPPLEMENT
1. Public licarinq on the Adoption of the Assessment Rolls for the 1979-1
Improvement Project.
PURPOSE: To consider the adoption of the assessment rolls for the 1979-1
Improvement Project which served the Lauring Lane area with storm sewer
culverts, sanitary sewer and pe manent streets; Dundas Road in Oakwood
Industria'- Park with sanitary sewer, water and streets; Cedar street from
its intersection with State Ilighway 25 to its intersection with County
Road 117 with sanitary sewer, water and street restoration; Dundas
Road extension with sanitary sewer, water and street improvements consisting
of Class 5; and Industrial Drive with street improvements.
COST - Total cost of the project was $981,995.13, of which $819,819.34, or
83.5%, was assessed.
ASSESSMENTS -
Number of Years - At the feasibility hearing on this project, it was
proposed to assess homestead property over a 20 -year period, and all
other properties over a 10 -year period of time. It appears that there
are three properties that would qualify for the homestead provision
of twenty -years, and these would be Robert Davis, Roger Gau and
Gary Corrow. It should be further noted that Gary Corrow's subdivi-
sion, which was recently approved, is proposed to he assessed over
10 -years, and just that portion that is for his homestead is proposed
to be assessed for 20 -yearn.
Interest Rate - According to the ordinance, interest to be charged
is one -and -one-half percent (156) greater than what. the improvement
bond sold for, and this was 5.616. Rounding to the nearest .25% to
indicated in the Ordinance, interest rate would be 76 based on even
principal payments.
COMPARISON OF ACTUAL ASSESSMBRTS WI'111 !STI!IATED ASSESS:J:NT - For the most
part, the assessments are very close to the estimated nssesrmento given in
July of 1979 after bids were received on the project, and it appeared that
the assessments would be higher than those initially presented in the
feasibility report hearing. As you might recall, another hearing was hold
then in July of 1979 to review the adjusted figures with the proporty owners.
The only exception to this would be the street improvement costa in both
Oakwood Industrial Park on Dundas Road , and also the Improvement to Louring
Lane. In Oakwood Industrial Park, the original estimate.. that. was revised
was $11.80 per foot, compared to the cietual $20.09 per foot; and in Louring
Lane, the initial figure given was $23.07 per front foot, compared to the
actual aoaeuamentu of $30.49 per front foot. Waturmain was slightly lower
than the original estimate given, and the sanitary newer was slightly
higher. Additionally, duo to the fact that storm onwer is boing considered
In the Cedar Street ^,a`� �c`aJ the asocosment rollu only reflect a storm cower
auoensmant for the tttlta� portion along L.iuring Lane, rather than spread
out the entire asecosment - reason for this is rather than to assess the
wcutern portion along Laurin,; Irmo now and also for the Cedar Street storm
Council Agenda - 9/22/80
sewer, if and when put in, it would cause double assessments for storm
sewer in this area.
POSSIBLE ACTION: Consideration of adoption of resolution certifying the
assessment roll to County Auditor, with the indication that the homestead
property would be assessed over a 20 -year period of time, and the remaining
properties would be assessed over 10 -years, on an even principal basis at
7e annual interest rate.
REFERENCES: Enclosed copy of assessment rolls along with September 9, 1980
letter from Orr-Schelen-rtayeron relative to the preparation of the assessment
rolls.
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t
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Council Agenda - 9/22/80
2. Public Hearing for Proposed Assessments on Delinquent Accounts.
PURPOSE: To place on assessment rolls those accounts which are delinquent
(amount is over 60 days past due) on the assessment roll to be certified
to the County Auditor for collection.
Minnesota Statutes 429.101 allows for special assessments to be collected
for various types of current services that are past due. rhis Statute
requires a public hearing be held before the assessments arc levied against
the individual property. Following are delinquent accounts that are. over
60 -days past due and are unpaid as of the date this Agenda was prepared:
PROPERTY OWNER
AMOUNT DUE TYPE OF BILL
Lori Strehler Hawkins
48.13
Tom McCauley
t
72.63 "
Michael Fenton
3
31.00 "
Lane Carter
t/
56.00 "
Chris Mans
f
36.00 "
Cordon Stokes
C
53.30 "
Carry Lange
'p�
33.00 "
Daryl Tindle
0
167.80 Sewer 6 Water Hookup Chnrge
It should be noted that the individual property owners llnve been ratified
of the public hearing and can present testimony if they no wish.
Additionally, these people have been notified in the past of delinquent
accounts, and various attempts have been made to collect those amounts.
It is recommended that these delinquent accounts be put on the assessment
roll for a period of one-year at the interest rate of 82.
POSSIBLE ACTION: Consideration of adoption of above assessment roil for
delinquent accounts.
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Council Agenda - 9/22/80
3. Public Hearing on the Rezoninh and Conditional Use for a Proposed Medical
Clinic East of the Monticello -Big Lake Community Hospital.
PURPOSE: To consider an application by Lite Monticello -Big Lake Community
Hospital for rezoning Lots 1 b 13, and the West 33' of Lot 2, Block 22,
Lower Monticello, and the East Half of Oak Street lying between Blocks 22
and 23, from R-1 to R -B. In addition to the rezoning request, application
also been made for a conditional use for the medical clinic.
For your information, the proper zoning for a medical clinic is an R -B
(Residential Business) District, and such a use is allowed through a
conditional use permit. The property that the Hospital is currently
situated on is currently zoned as R -B.
Previously, the City of Monticello has received correspondence from neigh-
bors in the Ellison Park area expressing their concerns with the possible
extension of River Street to accomn:odate a parking lot to the rear of
the proposed medical clinic. It should be noted that a meeting was held
with the Hospital Administrator, Cordy Jacobson and myself with these
property owners, relative to their concerns. At that time, the Hospital
indicated that they would share the concerns of Lite property owners with
the medical clinic that was ultimately proposed for the arca to determine
if the parking lot arrangement could be changed so that the parking lot
acccus conics off of Hart Boulevard, instead of requiring Lite necessity
of Lite extension of River Street. The concerns the property owners addressed
in a previous letter are enclosed.
It should be pointed out that the request at this time is only for a
conditional use for Lite proposed medical clinic and Lite necessary rezoning,
and does not include any request for Lite extension of River Street to
serve the parking lot in the rear. At this time, the developer of Lite
medical clinic is looking at cite feasibility of entering the parking
Lot proposed to the rear of cite medical clinic directly from hart Blvd.
If this is not feasible, the developer may, at sume time in the future,
approach the City for the extension of River Street; however, is in not
part of their request for Monday night's meeting.
Dr. John Kasper, a property owner in the area, expreused some concern with
the rezoning portion of the request. Dr. Kasper is not opposed to Lite
medical clinic, but did express opposition to the possibility of any
retail establishment which may be built in conjunction with Lite medical
clinic - for example, a pharmacy. We advised Dr. Kasper that according
to Monticello City Ordinances governing conditional sae permits in an
R -B zone, the ordinance states that "conditional uses may have no atornge
of merchandise, and are service oriented with no retnil nate of goudu
on the premises." This would prohibit such bunincuaes as a pharmacy from
being established in an R -B zone without a variance.
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Council Agenda - 9/22/80
This item is being brought forth to the Planning Cormninsion on Moday, I
September 22, 1980 at 5:00 P.M. prior to the Council Meeting, and their J
recommendation will be reviewed with the Council on Monday evening.
POSSIBLE ACTION: Consideration of approval or denial of rezoning and
conditional use permit request.*
REFERENCES: Proposed site layout and floor plan enclosed, as well as
letter from surrounding property owners.
*Note: This rezoning b conditional use requires
4/5's vote of Council for approval
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Council Agenda - 9/22/80
t _ 4. Public Hearing - Consideration of a Vnriance Request for the Cummins
Auction Company.
PURPOSE: The Cummins Auction Company, of Omaha, Nebraska, has made a
variance request to allow them to hold an auction at the Americal Legion
Hall in Monticello on Tuesday, November ll, 1980, in order that they
might have a new -tool auction.
This variance comes because it would be held as a professional sales
facility within an R -B zone, and auction sales are not allowed within
an R -B zone, unless it were the property owners themselves who were
holding an auction on a one-time basis.
As you probably recall, in the recent p..st, the City adopted an
ordinance amendment that allowed auction sales facilities within a B-3
zone. This does not directly apply to this auction which is proposed
for the American Legion Hall, but is an indication that auction sales
of a commercial nature such as this are allowed only within a B-3 zone.
PLANNING COMMISSION ACTION: At their last meeting, the Planning
Commission voted unanimously to recommend approval of a one -day permit
for November 11, 198U to hold the auction.
POSSIBLE ACTION: Consideration of approval or denial of variance
request.*
REFERENCES: Enclosed letter from the Cummins Auction Service of Umaha,
Nebraska. /M. t. 3A9e99) TRq.+a:Q"0-A44s i--O�r
[ N t4jr' SsevRc ,,A
h .' CO ivK /..' V.<-
*Note: Variance request requires 4/5'a
vote of Council for approval.
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Council Agenda - 9/22180
5. Public Hearing - Consideration of Variance Request for Gwen Bateman
PURPOSE: Gwen Bateman has applied for a variance to build a 24' x 34'
rambler on Lot 23, Block 2, Rit:ze Manor. This house would have
816 square feet, rather than the 1,000 square foot minimum required
by ordinance (see enclosed map indicating location of property).
Ilia reason for the variance re q ue t is that Gwen currently owns
Lot 23, Block 2, Ritze Manor, and has applied through Farmers !tome
Administration in Buffalo for ea loan to build a house. Farmers Horne
Administration regulations require that a family of one (1), as in
Cwen's case, is only allowed tc> build a one or two-bedroom rambler
of 24' x 34', or 816 square feet.
Farmers Rome Administration docs allow larger ramblers or split entry
homes to be built under their loan programs, but the family size would
have to be at lca::t three (3) t o meet the City's minimum size require-
ments of 1,000 square feet (fee Farmers [ionic Admin. guidelines),
Gwen has asked Farmers Home Administration if site could build a
24' x 34' split entry, which i s considered a two-story home, that
would meet the City requirements, but Farmers flume Administration has
said that this would be considered a four-bedroom home, which is not
allowed in her case.
A petition has been received from one individual property and another
petition has been received from several property owt,era in opposition
to the variance request. (Copica of petitions enclosed)
As you may recall, Marvin Gear ga Builders previously requested n s imilar
type variance for nil the lots in tialboul Estates to allow ramblers
of 24' x 38', or 9l2 oq.ft. Mr. George's blanket variance request was
denied at that time, but thio variance would apply to only one ( 1 ) lot ,
if approved.
PLANNING COMMISSION ACTION: 'I'Yhe request by Gwen Bateman uas felt to have
dome merit in light of the requirements by Elie Farmers Home Adminkstration.
However, somewhat in light of the fact that Marvin George Builders were
previously denied their blanket variance, it was felt thae this could set
a precedent and allow developeve such no Mr. Ceorge to obtain single variances
or blanket varinncce on similar type requests. Furthermore, the Planning
Commission did not fuel that they could recommend a variance juot to meet
the Farmers home Administratiori guidelines, since, in the future, variance
requests would be based more ori the guidelines of the funding a8elicy as
opposed to the City of Monticello ordinances. As a result of this factor,
along with the fact that several of the abutting property were opposed to
the variance request, the Planning Cotmaiaeion voted unanimously to recommend
denial.
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Council Agenda - 9/22/80
POSSIBLE ACTION: Consideration of approval or denial of variance request.*
REFERENCES: Map depicting location of lot, Farmers Home Admin. Cuidelines and
petitions from several property owners opposed to this variance.
*Note: Variance request requires 4/5's vote
of Council for approval.
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Council Agenda - 9/22/80
6. Public Nearing - Consideration of a Variance Request for John Praught.
PURPOSE: Mr. John Praught, who lives on Lot 29, Block 2, Ritze Manor,
has made an application to allow more than one garage per dwelling,
pursuant to Monticello Ordinance 10-3-2-(0)-5.
According to Monticello Ordinance, as described above, whenever the
second garage is built on a parcel of property, that garage needs a
variance. Mr. Praught presently has a 2 -stall attached garage on his
home.
Mr. Praught was in approximately one year ago, with this same variance
request, and also at that time, he asked that the second garage be allowed
to be built closer than 30' to the front property line. However, this time,
Mr. Praught in only requesting permission to build the second garage,
and no setback variances would be required.
PLANNING COMMISSION ACTION: At their last meeting, the Planning Commission
inquired what type of building was to be proposed for the second garage.
Mr. Prought indicated it would be a conventional type of building, not
the pole barn type, and would be similar in appearance to his existing home.
The Planning Commission furthermore indicated that as a matter of record,
John Praught should not be utilizing the rear of his lot to access onto
County Road 75, as this was not an approved driveway by the County. in
regard to the specific request for the second garage, the Planning Commis-
sion voted unanimously to approve of the request in order to allow
Mr. Praught to store his equipment in the second garage.
POSSIBLE ACTION: Consideration of approval or denial of variance for
second garage.*
REFERENCES: Enclosed map depicting location of the property, and letter
from Vince Mayer in opposition to the request.
*Note: Variance request requires
4/5'e vote of Council for approval.
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Council Agenda - 9/22/80
7. Public Hearing - Consideration of a Variance Request for Wayne Mayer.
PURPOSE: Mr. Wayne M - - c .*-z -,,
. ��� ,,ter t .. • 4 Read ILOO,
Block 2, Anders Wilhelm Estates), has made an application for a variance
to build a garage within 26' of the front property line, rather than
30' as required by Monticello ordinance.
Mr. Mayer's request is based on his desire to build a garage which is
a little bit deeper than the depth of his house, and he feels that his
need would be better suited if the garage could be projected forward
from the house, rather than into the back yard.
PLANNING COMMISSION ACTION: At their last meeting, in light of the fact
that there were no objections from the surrounding property owners,
the Planning Commission voted unanimously to recommend approval of
the variance request.*
REFERENCES: Map depicting location of lot
*Note: Variances require 4/5's vote
of Council for approval.
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Council Agenda - 9/22/80
8. Public 11carinS - Consideration of a Variance for the St. Michael's 6 All
the Angels Episcopal Church.
PURPOSE: St. Michael's Church is requesting a variance to allow an off -
premise directional sign somewhere in the area of Palm Street and East
Broadway and also in the area of Fourth Street and Highway 25.
These new signs would be approximately 18" x 24" and would give directions
to the Church. At a previous Planning Commission meeting, it was recom-
mended that prior to the Planning Commission making a recommendation to
the Council on this request, that the applicants go to those respective
property owners where they are intending to put these signs and get
permission and have that permission relayed to the City Hall. Since
that time, Mr. Clifford Olson, who owns the lot on the southeast corner
of the intersections of 401 Street b Highway 25, has contacted the City
Hall and stated that he has no objections to the sign being located on
his property, provided, however , that the sign does not block any
driveway entrance. The sign would have to be located on private property
rather than on public property.
PLANNING COMMISSION ACTION: At their 9/17/80 meeting, the Planning
Commission recommended approval of the one sign at the intersection of
4th Street and Highway 25 in Monticello. It furthermore indicated that
it would be willing to take up the request for a sign at Palm Street and
East Broadway provided thnt approval was obtained by one of the property
owners in that area.
POSSIBLE ACTION: Consideration of approval or denial of this variance
request to erect two off -premise signs, one in the area of Palm St. 8
Enst Broadway, and the other at the Intersection of 401 Street and
Highway 25 on the Clifford Olson property.*
REFERENCES: Map depicting the two areas in request for sign placement.
*Note: 4/5's vote of Council in required
for approval of variances.
Council Agenda - 9/22/80
9. Public Hearing - ConsideraLion of a Variance Request for Setback and Lot
Width - Richard Lembke.
PURPOSE: Mr. Richard Lembke, who owns Lots 2, 3 d Part of Lot 4, Block 7,
Lover Monticello, is requesting a variance for a newly created lot of less
than 80' and also a variance of less than 10' on a sideyard.
Mr. Lembke is proposing to divide Lot 3 into two parcels, and attach
the easterly 35.34' of Lot 3 to Lot 2 to create one lot of 101.34' in
width. He then proposed to take the remaining 30.66' of Lot 3 and attach
that to the 44.34' of Lot 4, which he owns, and create one new 75' wide lot.
However, in providing this new lot, it is necessary that the newly created
property line come within 7' of the existing home. This 7' setback would
be from the new line to a porch which is attached to the house, which
the rcaltor feels could possibly be removed from the house, and thus
leave 9' between the house and the newly created property line at some
time in the future.
This item was previously discussed at a Planning Commission meeting, how-
ever, at that time, the recommendation to allow this subdivision was
contingent upon the lot which is being newly created being a minimum of
75' in width without any variances being required. liowever, since the time
of the preparation of the certificate of survey, it has been shown LhaL
a variance from the sidcyard setback would be required, and thus this
item was re -reviewed by the Planning Commission at their 9/17/80 meeting.
PLANNING COMMISS1014 ACTION: At their 9/17/80 meeting, the Planning
Commission recommended denial of the variance as requested. They
furthermore indicated that if the applicant were to remove the porch and
leave 9' between the house and the newly created property line., it would
be recommended for reconsideration.
POSSIBLE ACTION: Consideration of approval or denial of variance request.*
REFERENCES: Map depicting location of lot and copy of certificate of survey
showing Lhc two newly created lots proposed.
•Nota: 4/5'a vote of Council is required
for approval of variances.
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Council Agcnda - 9/22/80
10. Consideration of the Adoption of a Resolution Calling for a Referendum
on the Issuance of General Obligation Bonds to Finance the Construction of
a Public Library.
PURPOSE: To consider a resolution which, in effect, would place the issuance
of general obligation bonds on the November 4, 1980 General Election ballot.
Merrill Birch, Architect on this project, will be present at Monday night's
meeting to review the proposed library with the City Council. Additionally,
for those Council members that are interested, there is a Library Project
Committee meeting on Monday, September 22, 1980 at 3:00 P.M. at the Library
to finalize their recommendations to the City Council, and basically, they
are as follows:
DESIGN - A copy of elevation plans are enclosed. The structure itself
is proposed to be a steel frame building with stucco.
COST - While more definitive figures will be available at Monday night's
meeting, it is estimated that the total cost of the project, including
land at $70,000, architectural fees at approximately $42,000, will be
$475,000.
AMOUNT TO BE BORROWED - Again, depending upon the final figures for costs
and recommendations coming from the Library Project Committee, it would
appear that of the $475,000 in cost, the recommendation from the Library
Project Committee will be that $225,000 be borrowed with Elie balance of
$250,000 coming from the sale of the Oakwood Building.
NUMBER OF YEARS - AL this time, it appears that the issue for the General
Obligation Bonds would be a ten-year payoff.
S4UARE FOOTACE - There is approximately 5,700 square fret in the proposed
plan.
LOCATION - As you can see by the plans, the locution is to be on the lots
granted to the City by the School District, with the proposed parking lot
to be on the Dowling property, which the City has an option on that runs
through November 15, 1980.
ALTIiRNATIVES It? REFERENDUM IS DEFEATED - Although there are quite a few
alternatives if the referendum gets defeated, which would include leasing,
possibly the two moat realistic alLernativea would be either to scale down
Elie Scope of LLj: project utilizing juat reserve funds, or waiting anothar
180 days and resubmitting Lhe question to the voters.
In order to put the issue an the November 4, 1980 Election, Elie Library
Project Committee would like Elie authorization of the City Council as
soon as possible, which would include Elie adopLiun of the resolution enclosed.
LI this way, the Project Committee can work Lowarda the dissemination of
Elie necessary public information to inform the voters of thin iSmw.
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Council Agenda - 9/22/80
POSSIBLE ACTION: Consideration of Adoption of a Resolution Placing
Issuance of General Obligation Bonds on the November 4, 1980 ballot,
along with an indication of the amount to be borrowed.
REFERENCES: Enclosed copy of resolution enclosed. Site plan with
floor layout and elevation plan of proposed library.
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Council Agenda - 9/22/80
1 11. Public Nearing on the Proposed 1981 Budget, Including Appropriation
\ of Federal Revenue Sharing Funds.
PURPOSE: Federal Revenue Sharing Law requires that a public hearing be
held on the appropriation of Federal Revenue Sharing funds and also on
the City's entire budget.
Enclosed you will find the City's proposed budget for 1981, which calls
for $6,946,719 in revenues, and $7,015,753 in expenditures. It should be
pointed out that approximately 502 of the revenues and cxpenditurcs is
as a result of the City's construction of tiieWastewater Treatment Plant,
which is estimated to be approximately 2/3's complete at the end of 1981.
Exclusive of construction and special assessment funds, the budgeted
revenues would be $3.2 million, and the budg;elcd expenditures would be
$2.8 :pillion.
Following are significant items relative to the budget:
RESERVE - Listed below is a computation projecting the reserves for Lhe
City of Monticello to December 31, 1981:
PROJECTED REVENUES - "General" Type Funds 12-31-81
-$1,200,607
PREVIOUS APPROPRIATIONS
Sewer Fund for Wastewater Treatment Plant
$123'426
Revenue Sharing for Wastewater T'reaLmcnC Plant
192'678
`- Liquor Fund - dedicated for bond retircr enl
52,000
(368,104)
SUBTOTAL
$ 832,503
POSSIBLE APPROPRIATION
Revenue Sharing for WnatCwaler Treatment Plant
(112,929)
ADDITIONAL APPROPRIATION NEEDED
.Fur Wastewater Treatment Plant
($575,000 leas previous appropriaLions of $316,104
along with expected additional Revenue Sharing
appropriation of $112,929)
(145,967)
TOTAL AVAILABLE RESERVE
$ 573,607
POSSIBLE ADDITIONAL. APPROPRIATIONS
Commuter Parking LUL (100 spaces)
$ 3U,000
Tank Truck - Fire Dept.
42,500
Civil Defense Siren
15,000
SealcoatinB
27,5UO
Hoiat - Maintenance Bldg.
4,800
Interceptor Sewer
1,000,000
-$150,000 teas already been deducted from Liquor Fund Ruscrven
for funding of Oakwood School and dewolitio n of building.
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Council Agenda - 9/22/80
MILL LEYi - Total Mill Levy for the City of Monticello is 26.194 Mills
which is an increaac of 3.867 mills from last years' mill levy. As a
result of this increase, a $30,000 homestead would pay approximately
$8.27 more in real estate taxes and a $50,000 homestead would pay $15.35
and a $100,000 commercial establishment would pay $166 more per year.
As you can see by the budget, the actual real estate taxes for homesteads
will be significantly down from 1980, despite the fact that the City's
mill levy has increased. The main reason for this is due to the changt,
in homestead credit provisions.
As you recall at our last meeting on the proposed use of Federal Revenue
Sharing funds, the initial indication by the Council was to utilize these
funds - $112,929 expected in 1981 - towards the City's share of the
Wastewater Treatment Plant. As you can see by the above computation
relative to the appropriations towards the Wastewater Treatment Plant,
this ouly leaves $145,967 to be funded by Lite City of Monticello. Since
construction will most likely not be completed until 1982, there appears
a good likelihood that the 1982 allocation of Federal Revenue Sharing
dollars could also be used towards the Wastewater Treatment Plant with very
little balance having to be subsidized by other funds.
POSSIBLE ACTION: Consideration of the appropriation of Federal Revenue
Sharing funds to be received in 1981 towards the City's share of the
Wastewater Treatment Plant, and the adoption of Lite 1981 budget with
any revisions.
REFERENCES: Enclosed copy of the proposed Budget for 1981.
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Council Agenda - 9/22/80
12. Consideration of the Approval of Dowr.Lown Parking for the Proposed Addition
to the Monti Theatre.
Mike Muller, owner of the Monti Theatre in Downtown Monticello, is proposing
an addition to the existing theatre, which would add 149 seats, and is
requesting approval to utilize the downtown parking lots. As you may
recall, this was brought up at our last meeting and referred to the Down-
town Parking Committee.
in reviewing this item with the Committee, it was pointed out that the
ordinance presently provides sharing of parking between a nighttime use
and daytime use, such as a bank and a theatre. This is important since
the Wright County State Bank has offered to allow the Monti Theatre to
utilize its parking since the theatre will be open at different hours
than the banking facility.
According to the ordinance, 50% of the spaces can be provided by such a
joint lot.
According to the Ordinance, the Monti Theatre would require 37 spaces,
and if half were provided within the Wright County State Bank parking lot,
Elie remaining portion could be provided through the Municipal Parking Lot.
For the most part, the theatres hours will be different than those down-
town retail establishments, except for Thursday evening. A survey was
taken on Thursday evening, September 11, 1980, and there wan found to be
over 50 empty parking spaces in the old City Hall block. As a result,
it appears that with a combination of the Dank parking and the municipal
parking lots, there is more than adequate space to accommodate the
necessary parking demands for the proposed addition to the Monti Theatre.
According to Mike Muller, the. Theatre will be providing six to nina spaces
on their Site behind the facility; whereas, currently, the Theatre only
provides two parking apacen.
In their review of this matter, the Committee recosimnided approval of Elie
addition to the Monti Theatre, provided that Mike Muller could enter into
a written agreement with the Wright County State 14ank to utilize their
parking. They also requested Mr. Muller educate his patrons as to the
fact that this parking lot was available. Some thought was given to
the fact that the Wright County State Bank parking lot should be signed
in order to educate patrons, but it was felt that this could be accomplished
at a later date, if parking proved to be a problem in the area. Additionally,
Mr. Muller indicated that there will be every attempt to educate his patrons
not to park in John's Discount parking lot, but he didn't see any problems
in thio regard, since his present Theatre goera were already aware of this
fact to a large extent because of signs put on John's Discount's parking lot.
- 17 -
Council Agenda - 9/22/80
One additional item was brought up about Lhc possibility in the future of
Saturday matinees which might conflict with the downtown business parking
demands, but Mr. Muller thought this was quite unlikely, except for a few
special occasions. In this regard, it should be pointed out that Sam
Peraro'e complex on the corner of Hwy. 25 and 75, will have a certain
portion to be allocated for office space, and normally', the demands for
the office portion of that complex will not be very great on Saturday
afternoons.
POSSIBLE ACTION: Consideration of approval of addition to Monti Tneatre,
contingent upon a written agreement being provided the City of Monticello
regarding joint use of the Wright County State Bank's parking lot.
- 18 -
Council Agenda - 9/22/80
13. Consideration of Approval of Drainage Plan for The Meadows Subdivision.
PURPOSE: Mel Wolters has requested the City approve his ponding area and
grading plan in order that he may be permitted certificates of occupancy
for those lots abutting Prairie Road.
John Simola and John Badalich, and our Building Inspector, Loren Klein,
have reviewed the grading plan and have noted the following:
L\ A. CULVERT - In the initial grading plan for The Meadows, there was
shown a 24" culvert under Prairie Road. However, according to the
above three individuals, the existing 18" culvert does appear more
than adequate to handle the overflow from the pond on the north
side to the pond on the south side in Balboul Estates.
U. EROSION CONTROL - The ponding area in The Meadows should be ade-
quately seeded or sodded to prevent the ponding area from eroding,
and this will be the responsibility of the developer.
NC. OPE14 CUTS ON PRAIRIE ROAD - There are several open cuts on Prairie
Road for sever and water services to those houses on the north
side of The Meadows plat, and these should be put back in their
former shape prior to the issuance of a certificate of occupancy,
if at all possible.
ELIMINATION OF CULVERTS UNDER FIRST THREE DRIVEWAYS - Reviewing
the first three driveways on the cast side of the plat abutting Prairie
Road, it was felt that culverts could be eliminated if the driveway
was dipped; however, a record should be made of the fact that if storm
sever is ever needed in this area, that Elie filling of this area would
probably be assessed back to the property owners at Clint time. Thin is
to make the future property owners aware of Elie fact that some day in
Elie future storm sewer could require the filling in of those lots and
this portion could be assessed against them, similar to that along
West River Street near Ron Nygaard's area.
According to Loren Klein, the. Grading Plan, except for the notations
indicated above, does adhere to the original grading plan ::ubmitled, and
it is recommended Clint the grading plan be approved centingenE upon
arrangements being made for the completion of the sodding or seeding of
the ponding area, and open cuts being filled. Possibly, this could be
done through a surety arrangement rather than hold up any further
certificate of occupancy if the Council wishes.
POSSIBLE ACTION: Consideration of approval or denial of grading plan
With the possible conditions indicated in the above paragraph.
- 19 -
Council Agenda - 9/22/80
14. Consideration of Simple Subdivision Request - Decorative Services.
PURPOSE: Mr. Bill Shackor, of Decorative Services, is proposing a simple
subdivision of the easterly one-half of Lot 1, Block 2, Oakwood
Industrial Park (See enclosed proposed plat).
If approved, the northerly created lot would be approximately 88,650
square feet, and the southerly lot would be approximately 110,250
square feet. Both lots would exceed the minimum lot size of 20,000 square
feet, which is required in an I-1 zone, by several times.
In discussing this item with John Badalich, the City Engineer, it was
his recommendation that the casement from Oakwood Drive to
the southerly lot be 36' wide, as is proposed, and that the roadway
to the southerly lot be no less than 24' in width. lie also suggested
that a manhole be installed every 300' along the sewer line, keeping
with good engineering practices.
If this item is approved, it should be contingent upon the proper certifi-
cate of survey being presented for each new lot. That certificate of
survey should be presented prior to the recording of that new property,
or prior to the issuance of any building permits.
PLANNING COMMISSION ACTION: At their 9/17/8U meeting, the I'lanning
Commission voted unanimously to recommend approval of thin simple
subdivision request, contingent upon the certificate of survey being
presented for each new lot, and the recording of the 36' casement
at the time of the recording of this subdivisiun.
POSSIBLE ACTION: Consider recommending approval or denial of this
simple subdivision request, contingent upon submission of certificate
of survey for two new lots and recording of casement.
REFERENCES: Enclosed plat plan.
C'16M
CuunciI Agcndn - 9/22/80
15. Consideration of Extension of Variance for the Elimination of a Curb Barrier
on a Parkinq Lot - James Sundberq.
PURPOSE: To consider the extension of a variance previously granted to
D 6 R Storage for two years for the elimination of a curb barrier to the
south of the mini -storage building.
In 1978, the City Council approved of a variance request of up to two
years for Mr. Rick Doerr and Dean Hoglund, who were at the time the
owners of the D E. R Storage in the Oakwood Industrial Park. Since this
building was issued its certificate of occupancy on September 18, 1978,
the two year variance expires September 16, 1980.
Since the time of the issuance of the variance, James V. Sundberg, of
Minneapolis, has purchased the mini -storage building from Mr. Hoglund
and Mr. Doerr. Mr. Sundberg, in a letter dated July 1, 1980 (copy enclosed)
has requested an extension of the variance indicating that most likely
he would start another building in the spring of 1981.
In light of the possibility of the future development occuring in the
very near future, I would recommend that the City Council consider a
variance extension for one additional year. This would allow Mr. Sundberg
adequate time to either complete the additional building he plans on, or
if it appears that the building will not be completed in 1981, it would
allow him adequate time to complete the curbing. As a practical matter,
it becomes a question of how far the City can go on approving a variance
extension of thin time based on tentative plans, but I fool this request
is reasonable.
POSSIBLE ACTION: Consideration of approval of variance extension to
September 18, 1981 (Extension of a variance, like a variance itself,
required 4/5's vote for approval).
REPL'MHCES: July 1, 1980 letter from James V. Sundberg.
2
C' �v
- 21 -
Council Agenda - 9/22/80
16. Consideration of Approval of Sanitary Sever Cleaning on River Street from
New Street to the Wastewater Treatment Plant.
PURPOSE: To consider quotations received by our Public Works Director,
John Simola, relative to the cleaning of River Street from New Street
easterly to the Wastewater Treatment Plant.
As you may recall, there have been some problems that have been occuring
when there is heavy rains with sewers backing up along this portion of
River Street. Specifically, the homes in the area of lry Kallin (former
Jim Lungwitz home) have experienced some problems, and John Simola advises
that the City consider thoroughly cleaning this segment of sanitary sewer.
It should be pointed out that ultimately the City hopes to have an inter-
ceptor sever along the Burlington Northern Railroad tracks, which would
nlleviate a good share of the burden on this segment of the sanitary
sever system.
At Monday night's meeting, John Simola will have some written quotations
relative to this item; however, he estimates at this time that the costs
will be approximately $5,000. Although not initially a part of the 1980
budget, this item has been incorporated into the proposed expenditure
figures for 1980 along with your IQ81 budget.
POSSIBLE ACTION: Consideration of approval of cleaning of sanitary
sewer from New Street to the Wastewater Treatment Plant on River Street.
REFERENCES: Enclosed Memorandum from John Simola, Public Works Dir. on
above subject.
L
- 22 -
Council Agenda - 9/22/80
17. Consideration of Approval of Excavation Regulations.
PURPOSE: In accordance with the City Ordinances, our Public Works
Director, John Simola, has prepared a set of excavation regulations
which should be reviewed and approved by the City Council with any
revisions.
These excavation regulations, which are enclosed, basically iollow
provisions of Monticello City Ordinances g-2-1 through 8-2-14, and
the main purpose is to assure that contractors who are digging in the
public right-of-way replace the property back to its original
c ondition. For your information, contractors have been informed by
letter from John Simoln of the existence of these excavation regulations
and were advised that the City does have Ordinances which govern
excavation on public right-of-ways.
POSSIBLE ACTION: Consideration of adoption of excavation regulations
with any revisions.
REFERENCES: Copy of proposed excavation regulations enclosed.
- 23 -
Council Agenda - 9/22/80
18. Appointment of Additional Election Judges for General Election - November 4,
1980.
PURPOSE: To meet the requirements of Minnesota Statutes requiring election
judges to in party balance, it is necessary to appoint at least two DFL
election judges.
A notice was put in the Monticello Times, last edition, and the following
people indicated they would serve as election judges under DFL affiliation:
Lana Wolfsteller
Arlene Wallin
POSSIBLE ACTION: Consideration of appointment of additional election
judges to serve on the November 4, 1980 election.
- 24 -
Council Agenda - 9/22/80
19. Proclamation of School Bus Safety Week.
Iloglund Bus Company has asked the City Council of Monticello to proclaim
the week of October 5 - 11, 1980, as School Bus Safety Week.
POSSIBLE ACTION: Consideration of proclamation of October 5-11, 1980 as
School Bus Safety Week.
REFERENCES: Copy of enclosed proclamation.
- 25 -
Council Agenda - 9/22/80
20. Consideration of Appointment to Planning Commission.
PURPOSE: To consider an appointment of a member to the Planning Commis-
sion to fill out the unexpired term of Dave Bauer to December 31, 1980.
POSSIBLE Action: Consideration of appointment of member to the Planning
Commission to fill out the unexpired term of Dave Bauer to December 31, 1980.
I
- 26-
Council Agenda - 9/22/80
21. Consideration of Being a Party to the Matter of the Petition of Burlington
Northern, Inc. to Terminate Base Agency Service at Monticello, Minnesota.
PURPOSE: To review the notice of hearing scheduled for September 70, 1980
at the Monticello City Hall, relative to the termination of base agency
service in Monticello.
Enclosed for your reference is an order of [tearing from the Minnesota State
Department of Transportation (MN/DOT) relative to the. proposal by Burlington
Northern, Inc. to terminate its base agency service in Monticello.
In the future, it is proposed to have base agency service provided through
Osseo for the Monticello area. Basically, this should not change rail
service in the City of Monticello at all, and this is indicated in the
notice of hearing. However, the reason for the request by Burlington
Northern is to merely become a more eff icient and effective operation by
reducing manpower and Lhrough a better utilization of manpower.
In effect, there would be no fulltime employee stationed in Monticello,
but the depot would still remain with its status not being determined
at this time. 1 have talked to a few of the shippers that use the rail
line, and they see no problemwith this action an intended.
Furthermore, I have contacted Ron Mattoon, with the Office of Railroad
Adminiatrstion in St. Paul, and he indicated that. the quality of service
should be the same and its just the fact that the City of Monticello will
not have an agent assigned to the depot. All shipping coordination for
Monticello industries will take place through the. Osseo office. However,
in talking to Mr. Motcson, 1 did express some concerns that the City
might have if this has any effect as future industries may develop in
Monticello and want rail service such as Fulfillment Systems, Inc., or
the possibility of s commuter train, for example. Mr. Mattson indicated
that it would be propur and would be advisable for the City of Monticello
to present testimony to this effect, although they were not in opposition
to the termination of base agency service in Monticello, Lo have it on
record that the City of Monticello is concerned should there be a need in
the future to reopen aueh on office.
As a result of thin, I have filed Notice indicating that the City of
Monticello will appear at the above hearing and expreua itn concerns.
However, it would be well for the City Council to take official action
Cor the City of Monticello to indicate that although it iu nut in
opposition to the present proposed closing of hnse agency service, that
it Would like to have the, record show that it is concerned should future
expansion in 1lonticello warrant the reupcning of such an office.
POSSIBLE ACTim: Consideration of a motion to adopt a resolution whereby
the City of Monticello, while not in opposition to the present termination
of have agency service, would like to go on record as deniroua of having
such service being continued should the need arise in the future.
REFERLNCES: Copy of hearing notice enclosed, along with proposed resolution.
- 27 -
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o fee
Monticello - Big Lake Hospital Board
Monticello City Planning Commisslon
I would like to register my upposition to the possible opening
and extension of East River sheet, in order to serve as an
access to proposed parking below the hospitnl.
As a property owner in the immediate vicinity, I would very much
favor the preservation of the seclusion and privacy afforded by
the continuation of the dead-end street.
The extension of this street would also, without question, create
a new and "choice" after dark rendezvous location. 1 have
personally observed a vide variety of activities in Ellison Park
over a several year period, none of which contribute to the
neighborhood. It would certainly be unfortunate If the hospital
° itself, aggravated and already serious drug problem: °
Finally, I want to go on record as strongly supporting the o
development of the medical facility. I would hope the parking
requirements could be met without adversely affecting the peace
and tranquillily'of the Ellison Park neighborhood.
r
�a ` ,ON,
Am I.ungwitz
3
Ice,-
Planning
ce,
Planning Commission
Monticello City Hall
0 Gary wicber
250 E. Broadway
Monticello, MN 55362
Subject: PROPOSED PARKING IAT ADDITION BELOW THE HOSPITAL
ON. EAST RIVER STREET
we, the undersigned, offer the following request on the proposed
parking lot for the specialist clinic.
we support the new specialist clinic connected to the hospital.
However, we strongly oppose the site of the suggested parking
lot below the hospital. The.end of East River Street at this
time is a dead end street. It offers safety to our children
from traffic as well as enhances the value of our homes. This
proposed parking lot would destroy that situation.
Therefore, we request the proposed clinic parking lot be located
elsewhere other than below the hospital for the following reasons: `
1. Potential of increased traffic flow which will increase
the traffic danger to our children.
2. Potential of further increased traffic if the parking lot
is used by customers rather than just employees. toe feel
this most certainly will happen.
3. Removing part of the asset value of our property as we
now have a quiet low traffic area. That would be gone.
4. It will provide a new remote area for additional problems
to occur at night, as well as speeding traffic going in
and out.
Thank you for your consideration in this matter. We look forward
to this being resolved in a manner beneficial to the clinic as
well as the impacted residents.
Sincerely,
atC?•c-c�.'
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�u,mrrzCns duction Co.
14541 'Giover, Bay 5,
on)ahoi Nebraska,68144
Phone: 402-334-1515
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September 16, 1980
We. the undersigned, are not in favor of granting a variance
for a 861 sq. ft. home on Lot 23. Block 2. Ritze Manor.
w
C�
Notice is hereby given that a public hearing -ill be hull by the City
of 1401zticello Ci.tet Coune.lt on SeLtemben 22 19SO j
at 7s 30 P. M. in the hlonticullo City hall to con:00-or the following maltart
Va ti.ance to bmUd a 24' z 34' hambfch (bi b equane Sect) un
Lot 23, Stock 2, R.itze Mano•2. City oadinances aequi.:e
1,000 aq. St. miainuun boa nambCem.
P.topetty Zoned R-1.
:tom � c.�:.,- .G:.�•.'C�.� ,�,,;' J�'��-u:``'_
APPLICANT1 Gwen CNatriTkIn
7•hia matter is tentatively seh6duled to b,: conuidurcd by Oity of nonttc•:Ilo
)'�a11rt.{,1aq Coamri,saioxl on St`1)tt•1abe: 17, i`1 €0 .
TWO meeting starts at 700 P. M.
/ written and oral toutimony will ba ac.•eoptcd on algjva uul,ject and all 1 :reon;;
A -Jct uiriny to bn hnarrl ^*i referenced cubjcct will :•• Y.aar.S at thiu a., rOnq.
Gary aicNr
5
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FARMERS HOME ADMINISTRATION GUIDELINES 6 REGULATIONS
U Of People Square Footage Limits
In Family On }tome Size
24' x 34' Rambler or 016 square feet
24' x 38' Rambler or 912 square feet
3 - 5 24' x 44' Rambler„
Or 1,056 square feet
24' x 34' Split Entry
6 or More 24' x 48' Rsmbler
Or1,152 square feet
24' x 36' Split Entry
a.
;..,,L ..dl r :. . i ono
Monticello Cicy Hall
Monticello, Mn.
Dear Council Members,
As property owners in the gitze Hnnor addition, we would like
to go on record as being in opposition to a variance request by
Cwen gateman for a rambler style new house of less than the presently
required minimun of 1,000 square feet. It is our belief that if this
variance is allowed, then anyone else could purchase property in
this addition and build a house smaller than the rcquirrd number
of square feet.
In our opinion, we would like to ace new homes in our area
built of similar size to the once presently in existence. Thankyou
for your consideration.
Sincerely,
Max 6 Sue LaVullo
100 Onkview Circle
Monticello, Mn.
c
September 22, 1980
Monticello City Halt
Monticello, Minnesota
Dear Council Members,
Due to an out-of-town commitment we cannot attend the city council
meeting tonight. However, as adjacent property owners we do want
to etote our personal opinion concerning the request by John and
Angie Fraught to build a garage on their property.
We strongly urge the Council to approve the variance request
for the following reason: our children play almost every day with
the Fraught children, and many times our children will play on the
Fraught property around many items which we consider potentially
t dangerous for our children to play with.
The Fraught's have expressed to us a strong desire to build
a garage so that these items of theirs can be stored out of eight
and reach of their children and the other neighborhood youngsters.
In closing, we would like to again cmphasixe that tie safety
of children be of prime importance in allowing the variance request
for the garage on the i'rnught property. Thunkyou for your thoughtful
considerations in this matter.
Sincerely,
Max 6 Sue LoVelle
100 Uakvicw Circle
Monticollo,tin.
M.
a
ht
st jorO
%]SO-anc
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September d, 1980
Honorable Mayor and City Council
Monti CellU, Minnesota
Good Day,
1 own and live in a home on IOL 30 of RAO Manor.
This letter will express my opposition to a recent petition
to allow more than one garagQ on the lots of this; addiLion.
The original restriction is a pu:;iLive measure which
preserves the aesthetic quality of the developrticr,L. To
remove the restriction will open the gates to the cousnucLion
of pole type buildings which in themnelves do not enhance LN
residential development.
Hcupoctfully QUIV ,
Vincent F. Mayor
2
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July 1, 1980
Mr. Loren D. Klein
Building Official
City of Monticello
250 East Broadway
Monticello, MN 55362
Dear Mr. Klein:
Thank you very much for your letter of June 27, 1980.
I am not exactly sure how to proceed from here,
but I believe my attitude would be the same as
Mr. Doerr's and Mr. Hoglund's that another storage
building will be built to the south of the exist-
ing building. As you know, the existing building
has 50 separate storage units; forty-one of them
C are rented as of this date. The building is now
at about a break-even point. we will start planning
to build another building probably in the spring of
1981. Of course, this will depend upon securing a
decent mortgage rate and securing lot releases from
the existing mortgage holder. I would very much
like to have, a variance issued on this property so
we could proceed i h our plans and not waste the
m n which woF.do
spent on constructing a curb
at t s timo. wnno proceod?
Sin o Gly, //0
V. SYmdberg
J,VS-/ cw
cc: Messrs. Hoglund and Doerr
jams v, aundbory, 13010 county road 0 at hwy. 55, minnoapolit, mn 55441
MEMORANDUM
TO: Mayor 6 City Council
FROM: John Simola, Public Storks Dir.
DATE: September 17, 1980
SUBJECT: River Street Trunk Sewer
As we all know, Monticello's sewer system is near an overloaded condition, and
sometime in the future, we will need an interceptor sewer costing probably
in excess of $1,000,000. In the interim, there are several things we can
do to increase the capacity of our existing sewer system and decrease the
possibility of backups.
The first step, of course, is the new Wastewater Treatment Plant, with its
increased capacity and the installation of the Nigh School portion of the
interceptor sewer to carry the wastewater from south of 1-94 directly to
the Plant.
Next, as we are planning to remove the Oakwood school, a significant source of
inflow will be eliminated. A few other known inflow sources should also
be stopped.
This, then, leaves us with our main trunk sewer along River Street as the major
bottleneck. Backups in this area affect those homes near Ellison Park
almost immediately. I believe the trunk sever is now operating at 15 - 20%
less than capacity, due to accumulation of debris and/or sags in the
original grades over a period of twenty years.
Recent physical inspections show obvious flow problems from Ellison Park to
the Wastewater Treatment Plant. It is my opinion that we should have this
trunk sewer (which actually begins at New Street) cleaned by a professional firm
and inspected with closed circuit TV for cicanlinena and defects. Much of
this work may have to be performed in the middle of the night due to heavy flows.
This project will allow us to obtain maximum efficiency from our exiating trunk
sewer, possibly atop future backups in the area of Ellicott Park, and allow more
time in which to fund and plan a costly interceptor sewer.
1 estimate the coot of the cleaning and i nspection of the trunk to be
$5,000 - $6,000, and will have firm quotes by September 22, 1980 Council Meeting.
This amount is allowed for in the projected 1980 Budget.
JES)ns
41
EXCAVATION REGULATIONS
CITY OF MONTICELLO
September 4, 1980
It is required that prior to any excavations in or under any street or
city right of way such a person shall first obtain an excavation permit from
the city, post a $2,000 surety bond in favor of the city, and provide the
proper liability insurance. This person or contractor shall be responsible
for all work connected with the excavation and any and all damages resulting
from such excavation.
It is the responsibility of the permittee to comply with city ordinances
as well as the following regulations:
I. Prior to making any excavation the permittee shall notify all public
utilities of his or her intent to make an excavation giving notice
of time, place, and purpose of such excavation.
II. The permitteo shall havo the duty of determining the location and
depth of all existing underground facilities.
Excavation
Prior to the excavation the contractor shall have on site all necessary
signs, barricades, flags, and or flagmen to provide for safe flow of traffic.
Any necessary detours or bypasses shall be signed and set up in advance.
Where the excavation falls within a County or State highway those agencies shall
be notified by the permittea and all other necessary permits shall be obtained
prior to excavation.
The size of the excavation may vary depending upon the depth of the trench
and the nature of material encountered. The size of the excavation shall also
be kept at a minimun to prevent excess destruction of the existing street or
highway.
The surface of the street shall be carefully sawed or jack hammered as
to provide a rectangular excavation. Care shall be exercised an not to damage
any existing facilities, luiy damages shall be repaired and the cost shall
be born by the pormittue.
All excavated material shall be piled in a manner that will not endanger
the work and will avoid obstructing sidewalks, driveways, and fire hydrants,
and will not cover lawns. Gutters shall be kept clear or other satisfactory
provisions made for street drainage at all times. If necessary to prevent
the disturbing or settlement of adjacent road surfaces, foundation, structures.
utility linea, or railroad trenches the contractor shall furniuh and place all
slwet.ing and bracing as necessary for good working conditions acceptable to
the city.
Any damage to adjacent structures or property caused by Settlement, water,
or earth pressure, slides, caves, or other causes duo to failure or lack of
shooting and bracing shall bo repaired by the contractor without delay at
his Wponce.
17
Backfillinq and Grading
All excavations shall be backfilled to the original ground surface or to
such grades as specified. The backfill shall begin as soon as practical after
the pipe has been placed or repairs made and shall thereafter be carried on as
rapidly as possible. At no time however, shall backfill begin prior to inspection
of the installation or repairs by the city.
Complete cleanup shall proceed directly behind the backfilling to accommodtate
the return to normal conditions. The Contractor shall have sufficient equipment:
on the job to assure timely backfill and cleanup at all times.
Backfilling and compacting shall be done as thoroughly as possible so as
to prevent after settlement. Depositing of the backfill shall be done so the
shock of falling material will not injure the pipe or structures. Grading
over and around all parts of the work shall be done as directed by the city.
Granular material, or other suitable material as determined by the city,
free from rocks and boulders, shall be deposited in the trench simultaneously
on both sides of the pipe for the full width of the trench to a height at least
six (6) inches above the top of the pipe, shovel placed and hand tamped to fill
completely all spaces under and adjacent to the pipe, in the event that natura<1,
suitable, granular material is not encountered during the normal excavation of
the sewer trench, or when the material is determined unsuitable by the city, fczr
backfilling around the pipe as rewired above; the Contractor shall provide and
place such approved material. The Contractor shall furnish approved material.
succeeding layers of backfill may contain coarse materials, but shall be
free from pieces of rock, frozen material, concrete, roots, stumps, tin can:,,
rubbish and other similar articles whose presence in the backfill, in the opinion
of the city would cause excessive sattlemont of the trench or damage to the pi pe.
Wherever select material, that exists in place in the upper four (4) feet
of the finished grade of the paved or traveled portions of the street of road-
way, is removed by the trench excavation, the Contractor shall replace said
materials (or material of equal quality) as backfill in the upper four (4)
feat of the finished grade. where select material does not exist on alto,
tho Contractor shall provide and place sufficient select blackfill to stabilize
the finished grade.
Backfilling shall be done in lifts of uniform layers not to exceed the
depth shown on the compaction chart and each lift shall be completely compacted
over thu full width of the excavated area. Compacting shall continue until no.
more settlement occurs. Throe feet of material over the top of the pipe shall
bo required before a vibratory or ohoepsfoot roller may be used. The Contractor
shall water the coil as necessary to achieve the proper moisture content for
compaction,
t-4
COMPACTION C11AHT
Maximum Loose Soil Lift Heiqht (Ft.)
Compactor Type Sands Plastic Soil
Vibratory Holler (Vibro-plus CK -10) 4.0 Not allowed
or equal
Vibratory Sheopsfoot
(150 PSI Minimum) Not allowed 2.0
Button Head Pneumatic 0.5 0.5
Plate Tamper 1.0 1.0
Plate vibrator 1.0 Not allowed
Special compaction shall be done around all manholes, catch basins, valve
boxes, curb boxes, end of sewer services, other structures, and utilities by fire
use of pneumatic tampers, plate tampers, or plate vibrators with lifts not to
exceed that shown in the COMPACTION CHART.
No trenches with any street shall be left open overnight. In areas where
curb and gutter exists, sufficient curbing shall be removed to allow compaction
over the entire disturbed area, or special compaction shall be performed around
and under the curb as to prevent future settlement.
If, in the opinion of the city, the compaction is believed to be inadequate,
testing will bu performed to verify the amount of compaction. All costs for
these tests shall be borne by the Contractor.
All deficiencies in the quantity of material for backfilling the trenches
or for filling depressions caused by settlement shall be supplied by the Contractor.
Any excess suitable material shall be hauled away.
No waste material or debris shall be deposited on any public or private
property within the municipality'a limits without the written permission of the
city. Waste material and debris shall include, but not be limited to, trace,
stumps, pieces of pipe, pieces of concrete, pieces of asphaltic concrete, tin
cans, or other waste material from the construction operations.
when any excavation is within the right-of-ways of State or County Highways,
the backfilling of the trench, compact ion of materials, sub -grade preparation
and surfacing shall be done in strict accordance with the requirements and
specifications of the State or County highway Department at no additional com-
pensation.
In all cases, the Contractor shall blade aru) compact the roadway after
the trench has been backfilled, no that it shall be passable to traffic at all
timen. The Contractor shall maintain the roadway in an acceptable condition
OL all times until filial acceptance of the entire work by the city. If the
excavation lies with a street and the surface cannot be immediately pavnd or
patched, the upper most portion shall consist of a minimum of four (4) inches
of compacted class V.
The Contractor shall also blade slid maintain all detours and bypasses, In
addition to the blading and maintenance requircmento specified, the Contractor
shall provide dust control, as necessary, on all atroots after compaction and
grading, and on all detours or bypasses.
3-4
/%
Routoration of surface
Wherever tho surface of the. ground is removed or disturbed by the Contractor's
operation, the Contractor shall restore, replace or rebuild all such surfaces to
a condition at least equal to its condition at time o: removal. J
If alignment of the sewer and its appurtenance, as shown on the plans, is
alongside or parallel to a paved roadway, but the proximity of such alignment to
the paving does not warrant damage or removal of such paving, the Contractor shall
replace or repair the paving which he has removed or damaged at no additional
compensation. When the alignment of the sewer and its appu ztenances lies within
a paved roadway, the Contractor shall replace or repair any pavement which is
damaged or removed as specified to its original condition.
Unless otherwise specified, this surface restoration shall be completed
within a maximum of fourteen (14) calendar days after backfilling of the excavation.
If extreme weather exists which prohibits restoring the surface to its original
condition cr where the repair is deemed temporary, special allowances may be made.
Any sod which is disturbed during the installation of sewer lines or appur-
tenances shall be replaced, including the necessary black dirt. Black dirt shall
be replaced to a thickness equal to that removed up to a maximum of one( 1) foot.
llo sod shall be laid on less than four (4) inches of black dirt.
The permit eo stall remedy at his own expense any defects that appear in the
excavation, repair, backfill and surface for a period of one (1) year following
completion and acceptance by the city.
;//,L,/,(-42 e
Sohn E. Simola
Public works Director
-4
RESOLUTION RELATIVE TO PETITION BY
l BURLINGTON NORTHERN, INC. TO TERt1INATE ITS
BASE AGENCY SERVICE IN MONTICELLO
WHEREAS, Burlington Northern, Inc. has petitioned to terminate base
agency service at Monticello, Minnesota; and
WHEREAS, Burlington Northern, Inc. has indicated in its petition that
the present and projected volume of rail freight traffic in Monticello
no longer warrants the retention of base agency service; and
WHEREAS, Burlington Northern, Inc. has indicated in its petition that a
termination of base agency service would not diminish the quality of rail
service to patrons in Monticello, and full and adequate service will be
maintained in satisfaction of and cummensurate with the public convenience
and necessity; and
WHEREAS, the City of Monticello is a rapidly growing community in terms
of residential, commercial and industrial growth; and
WHEREAS, the granting of the petition to Burlington Northern, Inc. will
have no apparent adverse affect on the existing quality of service; and
WHEREAS, future commercial and industrinl growth could warrant the
re-establishment of base agency service in Monticello; and
WHEREAS, future commuter train service may be possibly established in
Monticello; and
WHEREAS, such future services could alleviate, to an extent, the burden
on existing energy resources;
NOW THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA, to go on record as follown:
A. City of Monticello is not opposed to the petition by Burlington
Northern, Inc. to terminate its base agency service in Monticello.
B. City of Monticello does support the re-establishment of base agency
service in Monticello should the existing quality of rail service
be diminished or at such time ao the need for such service be warran-
ted, no a result of the need for commuter train service and/or to
meet the needs of commercial and industrial growth.
RESOLUTION ADOPTED this 22nd day of September 1980, on a motion made
by seconded by
VOTING IN FAVOR:
OPPOSED:
Gary•Wicber, City Administrator
t
1980 CFNF.RAL FUND SEPTE14BER
AMOUNT
CIIFCK NO.
Wright County Sheriff - Contract payment
6378.66
13362
MN. State Treasurer - Dep. Reg. fees
20.00
13363
MN. State Treasurer - Dep. Reg. fees
2.00
13364
Michael Dick - Additional salary for summer help
60.80
13365
Brian Weiman
8.80
13366
Keith King -
63.30
13367
U. S. Postmaster - Postage
228.00
13368
Corrow Sanitation - Contract for sanitation service
3450.00
13369
James Preusse - Cleaning city hall
180.00
13370
VOID
--
13371
Arve Grimsmo - Mayor salary
125.00
13372
Dan Blonigen - Council salary
100.00
13373
Mrs. Fran Fair - Council salary
100.00
13374
Ken Maus - Council salary
100.00
13375
Dr. Phil White - Council salary
100.00
13376
YMCA - Contract payment - Outreach helper
208.33
13377
Northdale Construction - Final payment on 78-1 Imp. Project
4000.00
13378
Gwen Bateman - Animal Imp. expense
356.94
13379
Lucy Andrews - Inf. Center salary
118.00
13380
Mae Ward - Inf. Center salary
104.00
13381
Wright County State Bank - FWT - August
2879.00
13382
Dept. of Personnel - Soc. Sec. Fund
2641.79
13383
Comm. of Revenue - SWT tax
1217.70
13384
MN. Dep. Reg. Assoc. - Res. for seminar
1.00
13385
MN. State Treasurer - PERA
2047.00
13386
Ind. School District 4882 - Oakwood property payment
99401.42
13387
Robert Dowling - Option on property
500.00
13388
MN. State Treasurer - Dep. Reg. fees
35.00
13389
Northern States Power - Utilities
3521.06
13390
Ins. Services Office - One copy of "Fire Rating Schedule"
5.00
13391
Monticello Fire Dept. - Payroll
848.00
13392
International harvester - Parts for street sweeper
8.58
13393
Coffey's Power Equipment - Parts for Bolens Tractor
269.50
13394
liausladen Sales Agency - Door for mtce. Bldg.
92.46
13395
Clearwater Enterprises - Starter drive for Rough loader
29.56
13396
National Businoos Furniture - Legal file cabinet
103.95
13397
Elk (liver Concrete Products - 3 manhole rings
65.80
13398
Orr Schelon Mayeron - Misc. engineering fees
16520.49
13399
Rick Wolfsteller - Misc. mileage
12.60
13400
Comn. of Personnel - City's share of Soc. Sec. Adm. costs
14.78
13401
Phillipa Petroleum - Gas
21.10
13402
Badger Mater Co. - 36 water motors
1766.86
13403
Gary Wicber - General mileage - July 6 August
23.20
13404
lnt'l. Conference of Bldg. Officials - National Elect.. code
86.95
13405
Flexible Pipe Tool - Sewer roddor parts
265.73
13406
Food Rite Controls - Chlorine s testing
516.50
13407
Banker's Life Ins. - Group Ins.
2119.62
13408
North Central Public Service - Utilities
51.07
13409
Coast to Coast - Parts and supplies
69.23
13410
Persian's Office Products - 400 index stripe 6 repair
30.00
13411
Drenteeon Construction - 29 tons of rip-rap
318.67
13412
(A:NERAL FUND
AMOUNT
(:HECK NO.
Walters Cabinet Shop - Cabinet for city hall
798.16
13413
Gould Bros. Chev. - Fender for 74 Chev. van
54.00
13414
Walt Mack - Mileage
65.80
13415
Bill Matthews Ford - Fender for 75 Ford pick-up
95.80
13416
American National Uank 6 Trust Co. - 60 Imp. Bond
25322.50
13417
Hoolihan, Neils 6 Boland - Legal fees for Ruff casement case
1258.00
13418
Audio Communications - Megaphone s 8 batteries for Fire Dept
208.20
13419
Viking Pipe Services - Sewer line cleaning rental
420.00
13420
Our Own Hardware - Misc. supplies
174.56
13421
Independent Lumber - Misc. building materials
86.14
13422
Central McGowan - Cyl. rental
2.48
13423
Davis Electronic Service - Pager repair 6 6 sets of batteries
90.17
13424
Wright County Auditor - ti police fines - August
941.25
13425
Monticello Times - Publishing
404.04
13426
National Bushing - Filters, seals, floor dry, hand cleaner, etc. 190.85
13427
MN. Mun. Finance Officers Assoc. - Membership fee
10.00
13428
Road Machinery 5 Supplies - Decals for packer
46.52
13429
Hoglund Bus Co. - Tire repair
26.10
13430
Harry's Auto Supply - Misc. repairs for equip.
322.08
13431
Monticello Ready Mix - 3 tons sand
21.00
13432
B J's Discount Market - Puppy chow
2.38
13433
Jean Brouillard - 33 gal. oil
104.61
13434
Wilhelm's Tree Service - Tree cutting
80.00
13435
Monticello Printing - S/W record sheets , padding compound
20.80
13436
Craftsman Book Co. - Books on const., plumbing, exc., etc.
128.36
13437
State Treasurer-Surplus Property Fund - Foot locker, tools
52.80
13438
Equitable Life Assurance Society of U. S. - Ins.
60.00
13439
H 5 S Asphalt Co. - Street supplies
24.75
13440
Ulteig Engineers, Inc. - Smoke testing sewer lines
1600.00
13441
Olson Electric - Lite on water tower, panel at res., etc.
412.82
12442
Maus Foods - Misc. supplies
33.98
13443
Monticello Office Products - Name badges, ledgers, etc.
151.62
13444
Twin City Bolt 5 Supply - Repair panels for 74 Van
53.95
13445
Carlson. welding - Remove broken bolts at Disp. plant
25.00
13446
Buffalo Rendering - Sanitary service
20.00
13447
Assoc. of Metropolitan Municipalities - Salary survey copies
35.00
13448
Howard Dahlgren Assoc. - August fees
37.50
13449
Earl F. Andersen - Signs s posts
502.43
13450
Buffalo Bituminous - Street repairs
560.05
13451
Amoco Oil - Gas and oil
72.40
13452
Barsness Drug - 6 batteries
10.80
13453
Moon Motors - Parts for John Door tractor
32.36
13454
Stokes Marine - Parte for Cub tractor
33.72
13455
Gross Ind. Services - Laundry
136.80
13456
Jack's Outlet - lantern 6 battery
6.98
13457
Mrs. Anna Voll - Election judge salary
23.63
13458
Mrs. Leo Trunnoll -
23.63
13459
Mrs. Al Toinjes -
23.63
13460
Mrs. Roger Host -
23.63
13461
Mrs. Kenny Link -
23.63
13462
Mr. Harman Busch -
20.25
13463
Mrs. Gary DoBoar -
20.25
13464
GENERAL FUND
AMOUNT
CHECK NO.
Mrs. Peter Becker - Election judge salary
20.25
13465
Mrs. IRs Harstad-
20.25
13466
Mrs. Lucille Clausen -
20.25
13467
Mrs. Lloyd Grossnickle -
20.25
13468
Mrs. Dave Gauthier -
22.50
13469
Mrs. Betty Lund -
22.50
13470
Mrs. Leona Kline -
22.50
13471
Mrs. Fern And arson -
22.50
13472
Sean Hancock - Mileage to Workshop
26.00
13473
Foster Ins. Agency - Fire Ins. premium
96.32
13474
Barney's Fix It Shop - 3 safety harnesses for Fire Dept.
90.00
13475
Feed Rite Controls - Feed rite, alum. sulfate, testing
971.78
13476
Mobil Oil Corp - Gas and oil
141.45
13477
VOID
--
13478
VOID
--
13479
VOID
--
13480
Wright County Sheriff - Police contract
6378.66
13481
Lonna Wolfsteller - Sign painting for parks
20'.00
13482
John Simola - Misc. mileage
15.20
13483
Fair's Garden Center - Landscaping by old Sen. Cit. Center
95.11
13484
Eull Concrete Products - Concrete adjustment rings
19.20
13485
Comm. of Transportation - Maps 6 plans of Hwy. 25 s 152
13.99
13486
NCC, Inc. - 5 gall. Kur All for Shop (do -greaser)
52.95
13487
Village Engine Supply - Rebuild block for 72 Chev. truck
725.93
13488
Bridgewater Telephone - Telephone ( OSM reimb. 31.50)
731.65
13469
Wilhelm's Tree Service - Stump removal 6 tree removal
385.00
13490
League of MN. Cities - Model Ordinance code
35.00
13491
r Barbaroseas Sons - 79-1 Const. costs - payment 08
77633.72
13492
OSM - Misc. engineering fees
3090.62
13493
Northwestern Bell - Fire phone
23.14
13494
Smith 5 Pringle - Legal fees for July and August
1323.00
I 13495
Payroll for August
TOTAL DISBURSF14ENTS - SEPTEMBER
15142.19
$293,264.92
LIQUOR FUND
LIQUOR DISBURSEMENTS FOR SEPTEMBER - 1980 AMOUNT CHECK
NO.
Twin City Wine - Liquor
742.34
9355
Monticello Fire Safety Program - Advertising
35.00
9356
Old Peoria - Liquor
1146.37
9357
Northurn States Power - Utilities
687.85
9356
Yonak Sanitation - Contract service
40.00
9359
Griggs, Cooper & Co. - Liquor
2436.84
9360
Ed Phillips & Sons - Liquor
7441.79
9361
Wright County State Bank - Fed. HIM tax
561.60
9362
Commissioner of Personnel - Soc. Sec.
417.13
9363
Commissioner of Revenue - State WfH tax
221.80
9364
MN. State Treasurer - PERA
259.53
9365
Ed Phillips & Sons - Liquor
2307.32
9366
Twin City Wine Co. - Liquor
968.03
9367
Wright County State BAnk - Investments
60314.08
9368
Banker's Life Ins. - Group Ins.
200.67
9369
Dahlheimor Dist. Co. - Beer
4872.06
9370
A. J. Ogle - Beer
800.50
9371
Dick Beverage - Beer
6169.30
9372
Our Own Hardware - Stare expense
73.97
9373
Rich's Heating & Air Cond. - Repairs
401.56
9374
B. J•s Discount - Store expense
18.14
9375
Thorpe Dist. Co. - Beer
4012.00
9376
Grossloin Beverage - Beer & mist. mdse.
15713.05
9377
Day Diet. Co. - Beer & mist. mdse.
153.60
9378
Seven Up Bottling - Misc. mdse.
390.30
9379
Viking Coca Cola - Misc. mdse.
527.85
9380
Old Dutch Foods - Misc. mdso.
122.31
9381
Jude Candy & Tobacco - Misc. mdse.
484,59
9382
Monticello Office Products - Store supplies
4.88
9383
Trushenski Trucking - Freight
341.65
9384
Monticello Times - Advertising
186.75
9385
Bridgewater Telephone - Telephone
52.75
9386
Payroll - August
4416.20
TOTAL DISBURSEMENTS - SEPTEMBER 5116,521.81
PART fit.I ORN15
Forms are rital to any.issuance of municipal hands. Fsrry nvicessrry step in the procedure must be docu-
mented in writing for future reference Atter the bunds arc +sued, all of the refesant documents should
be assembled and somehow bound or tied together. I'h-s patk.,g, w it then be the bund transcript, which
should be permanently kept, asesidenee that the bunds were p•opc•ty issued.
Form 1. Initial Resolution fal.ing Election and ;udgvs shall be the same as at•the fait general
A RESOLUTION DETERMINING TO c+cei•un 22n the polls shall be opened at "I_
ISSUE BONDS FOR THE PURPOSE o'rrock A, and shall close at � o'clock
(0NSrAwi:714- OF N PJOW
OF 't 'AND PROVIDING I'`a '411 3
FOR AN ELECTION THEREON
BE IITRESOLVED by the City Council of the City
Ila
of , Minnesota, as follows:
Ihv L.ty clerk shell g+xc notice of election
.n vapeu•d by taw by mu weeks' publishtd notice
,it the ull.c•al n.:wspape' and posting in th:ce
1. It is hereby determined to issue genera) pubo{ places .n the city at least ten days pr,ur to
obligation bonds for the purppse of providing the e,vcrron q
Loll/r .,mN a A ,I -d; -
money for i
21"uUmg Praccs and election iudges, are the same as
'L'
to, the pics-ous erection unless the council pio-
2. The amount proposed to be borroGed
-des othe-w.se See MS 205 10 The couno may
�-�
shall not exceed $_.�s�
,,vier to oiOude p•ous+ons in the resolution
am-ng the electron officials and identifying the
oiling pfacvs
3. The proposal to issue such bonds shall be
ill t:o.s3•"`fr'
Pulls must be open at least three hours M.S.
submitted to the voters of the city Al At
205 03 Wh,re a resolution fixing hours for mum-
wICv�
crpal ehct+ons applies until the resolution is
election to be held N'J L0_t 19 ?S-. Pulling pti.
ietoked, the ,esututiun caping a special election
�- on bund. usually •noudes a p•us+s-on fixing the
,The purpose should be stated simply, preferably
hou.s for the bond election
in the language of the sfatutc, a g. acquisition and
QAI.S.
betterment of a city hail, a pctmanent impruse.
205 16 :egtures only published nonce.
men) resolving fund, acquisition of equipment for
Posted notice -s d-sc'ctionary In home rule cities,
snow removal. See M.S. 475.52, stJbd. 1. If uterat
c nitraty cha-tet p•cn:-,.tms prevail Ott, the statute.
purposes are submitted, each must be separately
In wu;th .tars i,.vcs, publication may he dispensed
stated so that a voter has a chance to express h•s
wah, ,t posted nof•ce n g•sen,
wishes on each.
.10.
the clerk shall cauw ballots to be printed
m+ub+Lmt idly the following fornt:5
OFFICIAL BALLOT
(o C reeitj:,
SEWET114 ELECTION
CITY OF MOS T rCO- (10
y, t9je2
Instructions to Voters: Voters desiring to vote
in favor of the following proposition shall put
an (X) in the square before the word "Yes."
Voters desiring to vote against the proposition
6. 'rise city council shall meet at thecity hall
yy.
un �!r/ ,v19 f`D- at _ r7 .. o'clock p.m. to
carcass the returns and declare the result of the
electiun.b
Z
Adopted by thecouncilthis Z daynf -
1912
Shall put an (X) in the square before the word Comment:
City Clot k
( udges
�Slhe futon of hellut conlurms to the general
+lattnuty requitement+ lot balluts, with the space
An the voter's choice at the left. See M.S.203A.12 ,
subd. 1.3 , 203 A.13.
Mayor
Clerk
Proceedings for issuing bonds are initiated by
a resolution of the council stating the amount pro-
posed to be burrowed, the purpose for which the
debt is to be incured, and fixing the date for the
submission of the question to the voters, if the
issue is one which must be approscd by the elector-
ate. M.S. 475.57 and .58. See the discussion of
election requirements in part II. The resolution
need nut be published except in a city having a
charter requiring puhliration.
It is advisable nut to include in the proposi-
tion more than the maximum amount and the pur-
poY. Statements of maximum interext, matlnrtres
and the lite may nut only be confusing but may
be a handicap when the city is ready to issue and
sell the bunds.
61,11c eam•,rss in All cities rnust Ire made within twu
days of the election. M.S. 205.14. An ele,tiun may
be contested by proceedings commenced within
xven days alter the camass is completed. M.S.
209.02, +ubd. 3. The canvas should be made
promptly, therefore, so that the seven-day appeal
period will e%pire before bondure offered fur sale.
Yes
Shall the City of
issue its general obligation
rf
bunds in an amounynut
I�No
exceeding S .���for the
purpose of pruvJ'ding
money for a • P"4���
�
(B,tck of Ballot)
Of- I'ICAL BALLOT
S+4t!
AL ELECTION
clIN, or MoNTr.. Lo
City Clot k
( udges
�Slhe futon of hellut conlurms to the general
+lattnuty requitement+ lot balluts, with the space
An the voter's choice at the left. See M.S.203A.12 ,
subd. 1.3 , 203 A.13.
Mayor
Clerk
Proceedings for issuing bonds are initiated by
a resolution of the council stating the amount pro-
posed to be burrowed, the purpose for which the
debt is to be incured, and fixing the date for the
submission of the question to the voters, if the
issue is one which must be approscd by the elector-
ate. M.S. 475.57 and .58. See the discussion of
election requirements in part II. The resolution
need nut be published except in a city having a
charter requiring puhliration.
It is advisable nut to include in the proposi-
tion more than the maximum amount and the pur-
poY. Statements of maximum interext, matlnrtres
and the lite may nut only be confusing but may
be a handicap when the city is ready to issue and
sell the bunds.
61,11c eam•,rss in All cities rnust Ire made within twu
days of the election. M.S. 205.14. An ele,tiun may
be contested by proceedings commenced within
xven days alter the camass is completed. M.S.
209.02, +ubd. 3. The canvas should be made
promptly, therefore, so that the seven-day appeal
period will e%pire before bondure offered fur sale.
COUNCIL UPDATE
September 22, 1980 Meeting
1. Affect on City of Monticello's Fire Insurance Ratinq of a Three -Story
Complex.
On September 12, 1980, I talked to Gary Dykstra, with the Minnesota
Insurance Services Office, relative to the affect that three-story
buildings may have on the City of Monticello's insurance rating.
Mr. Dykstra indicated that provided a building is sprinklered, that
such complexes shall not affect the City's insurance rating at all.
Furthermore, he indicated that if the City did not require sprinklers
and there were five or more of these facilities greater than 35' in height,
or requiring a water pressure greater than 3,500 pounds per minute,
the City's rating would be affected, but it would not be affected for
just one or two complexes. It should be pointed out that even if the
City's fire insurance rating were affected, it does not mean that the
insurance rating of the City of Monticello would necessarily suffer
since insurance rating is based on several factors. According to
Loren Klein, Building Inspector, the City of Monticello does not currently
require buildings in excess of 35' to be sprinklered, but only in certain
cases. The City might want to consider the adoption of regulations that
require that anything greater in height than 35' be sprinklered to pre-
vent any possible affect on its insurance rating.
2. Part Time Personnel for. Maintenance of the Hockey Rink.
After the City Council Meeting on September 8, 1980, I talked with the
St. Cloud CETA office about the possibility of working through their agency
to obtain funds for an individual to maintain the Hockey Rink. Although
no CETA funds wore available for this typo of position, he did indicate
there would be some other possibilities, one of which would be a "Croon
Thumb" program and the other is a Youth Employment Program. He further
indicated that it would be quite likely that the Monticello Youth Hockey
Association could employ the individual directly if they wore a non-
profit organization. I forwarded this information to the Monticello
Hockey Association.
GW/na
MINUTES
REGULAR MEETING - 14ONTICELLO CITY COUNCIL
September 8, 1980 - 7:30 P.M.
Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White.
Members Absent: None
Citizens Comments:
Mr. Gene Freed, Hospital Administrator, requested that the City Council
consider releasing the utility and drainage easements on the previously
vacated portion of Oak Street between Hart Boulevard and River Street
that was recently deeded to the Hospital. Mr. Freed explained that the
medical clinic proposed next to the Hospital will be built on a portion
of the vacated Oak Street, and the developers of the clinic indicated
they would not like to have the utility easements under their building.
John Badalich, City Engineer, indicated to the Council that at the time
of the vacation, utility rights were retained by the City, but at the
present time he felt that the easements were not that necessary as other
routes could be utilized by the City if necessary in the future.
Motion was made by Ken Maus, seconded by Phil White and unanimously
carried to adopt a resolution authorizing a quit claim deed to be
prepared by the City Attorney, Gary Pringle, releasing all utility
and drainage easements on the vacated portion of Oak Street between Hart
Boulevard and River Street.
1. Report by Enqineer on Storm Water Pondinq Problem - West River Street.
At a previous Council Meeting, Mr. Ron Nygaard, of 1521 West River St.
in the Ritze Manor Addition, requested that the City review the drainage
problem along the north side of River Street near his home. Mr. Nygaard
indicated that during heavy storm water runoff periods, the water does
not go through the culverts along thenorthside of River Street thus
resulting in backups of water into his basement.
John Badalich, City Engineer, reviewed with the Council his recommendations
for eliminating some of the problems in this area. His recommendation was
that four residential driveway culverts be replaced along with one new
culvert on Hilltop Drive to allow the drainage to proceed to the creek
behind Ritze Manor. His recommendation would be to replace the culverts
for Lots 2 8 3, Block 1, Ritze Manor to 18" culverts with Lots 4 b 5.
Block 1, Ritze Manor being 24" culverts and also a 24" culvert on
Hilltop Drive. The estimated cost of replacing these five culverts would
be approximately $4,000, and the possibility was discussed of the City
picking up a portion of this storm sewer project, and placing a portion
on assessments to benefitting property owners.
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Council Minutes - 9/8/80
After further review, it was the Council consensus to table this item
until the September 22nd or first meeting in October, 1980 to give
City Engineer time to prepare a more detailed feasibility study and
cost estimates for this improvement.
2. Consideration of Variance Reauest for Certificate of Occupancy on Land-
scapinq Requirements - Clow Stampinq Company.
Clow Stamping Company requested a variance to obtain a certificate of
occupancy for their new building in Oakwood Industrial Park, prior to the
completion of their landscaping requirements. The request was for a
60 -day variance to complete the landscaping as occupancy of the building
was expected by September 19, 1980.
In addition, Mr. Steve Paumen indicated to the Council that they do have
a landscaping proposal for their new building, but preliminary cost
estimates for their landscaping are estimated at between $2,500 to
$3,000. City ordinances require a minimum of $1,500 or 1% of the total
building cost, which in this case would be $4,000. Mr. Paumen indicated
that for them to install $4,000 worth of landscaping may be hard to do
and still do an adequate job and requested that they be allowed to
landscape according to their plans and have the Council review the site
to see if more is needed. It was noted by the Council that once the
landscaping was completed, and $4,000 was not spent, this item could be
reviewed under a variance at a later date. }
Motion was made by Phil White, seconded by Ken Maus to approve the variance
request for 60 days on the landscaping for Clow Stamping, contingent upon
surety arrangements being made in the amount of $4,000. Voting in
favor: Arve Grimsmo, Ban Blonigen, Ken Maus, Phil White.
Abstaining: Fran Fair.
3. Consideration of 3.2 Beer License - St. Henry's Catholic Church for
September 21, 1980 Fall Festival.
St. Henry's Catholic Church requested a one -day 3.2 beer license for
their annual Fall Festival to be held September 21, 1980.
Motion was made by Dan Blonigen, seconded by Phil White and unanimously
carried to approve a one -day 3.2 beer license on September 21, 1980
for the St. Henry's Catholic Church between the hours of 12:00 Noon and 6:00 P.M.
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Council Minutes - 9/8/80
4. Consideration of Approval of Downtown Parking for Addition to Monticello
Theatre.
Mr. Michael Muller, owner of the Monticello Theatre in Downtown Monticello,
has plans for an addition for a new audi torium that would be added to the
east side of his existing auditorium and requested approval to utilize
the downtown parking lots without providing any additional parking for
his own theatre.
The existing Monti Theatre has been assessed on the downtown parking
lots, however, a proposed additional theatre would require 37 additional
spaces using the formula within the City's ordinances. With the possible
completion of a new commuter parking lot near the freeway, there is the
possibility that from 50 to 60 additional parking spaces will be made
available in the Downtown area to accommodate additional requirements of
the Downtown businesses.
It was the consensus of the Council that this item be referred to the
Business 8 Industrial Development Committee, which reviews parking in
the downtown area, for their recommendations which would be reported
to the Council by the next meeting.
5. Consideration of Final Approval for Subdivision Request for John Sandberq's
Riverside First Addition.
Mr. John Sandberg has submitted a final plat to the City for approval for
the subdivision of Lots 3 8 4 of Sandberg's Riverside Addition into three
residential lots.
John Badalich, City Engineer, has reviewed the final plat and noted that
the newly created lots would be less than 15,000 square feet, thus
requiring approval of the Department of Natural Resources since the City
is under the Wild, Scenic and Recreational Shoreland Management Act. Any
lots less the 15,000 square feet must be approved by the DNR prior to
City approval .
Motion was made by Fran Fair, seconded by Ken Maus and unanimously carried
to approve the final plat for Riverside First Addition as presented,
subject to the DNR approval, the restrictive covenant being presented
to the City as previously agreed to, and the City's vacation of prior
utility and drainage easements across one of the lots.
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Council Minutes - 9/8/80
6. Consideration of Fundinq Pera-Transit Costs for Transportation to Bio Lake
Nutrition Center for Monticello Residents. .
The Sherburne County Social Services Office requested that the City of
Monticello consider funding a portion of the transportation cost for
Monticello residents to be transported to the Big Lake Nutrition Center.
Currently, the Sherburne County Social Services Office provides this
busing service for approximately ten (10) Monticello residents on a twice -
weekly basis.
According to Sherburne County Social Services, the cost of providing this
service has been estimated at approximately $1,180 per year with revenues
at 25t per person for a round-trip fare amounting to $195 per year, thus
leaving a projected deficiency of $985.
The Wright County Board of Commissioners has been approached by the
Nutrition Center requesting that they support and contribute for the
cost of providing this service to Monticello residents, but have not
authorized any funding. It was noted by the Council that funding the
$985 would amount to approximately $1.50 per person per trip, and it was
felt by the Council that other arrangements should be pursued prior to
any funding commitment by the City.
On a motion by Ken Maus, seconded by Phil White it was unanimously carried
to direct the City's Senior Citizens Center Director to study the
alternatives available for providing transportation to Big Lake if nec-
essary and report back to the Council with recommendations.
(See Exhibit 9/8/80 dl)
7. Consideration of Requests from Monticello Youth Hockey Association.
The Monticello Youth hockey Association requested that the City consider
the following items:
A. Possible help in cleaning off the hockey rink when needed. Sugges-
tions included possible parttime help through CETA or other funding
programs, which may result in no cost to the City.
B. The installation of bathroom facilities at Fourth Street Park.
C. Additional fill within the hockey rink and black, dirt around the
outside for landscaping.
D. Mowing the grass inside the hockey rink prior to flooding.
E. Additional lighting for the figure skating rink area.
F. Hand Rails as a safety precaution leading to the warming house.
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Council Minutes - 9/8/80
In regards to parttime help For cleaning off the hockey rink, the City
Administrator was instructed to check out the possibilities through
such government programs as CETA or Tri -Cap to see if the City would be
eligible to obtain funds for a parttime help. The Council also noted
that the original warming house did not have bathroom facilities because
of the vandalism problems that exist in other parks, and indicated that
there are no plans in the future to install these facilities. It was
noted that the City will provide plowing services to portable satellites
to enable these temporary toilets to be pumped and serviced as necessary.
The City's public works department will provide fill for the landscaping
and inside the rink if the hockey association would be willing to spread
the sand and fil 1 where needed .
The Public Works Director indicated that lighting for the outside general
skating area could be installed possibly by Northern States Power
Company at a cost of approximately $250. In addition, it was estimated
that the cost of installing the hand rails to the warming house would be
approximately $200.
It was the Council consensus that the Public Works Director get addi—
tional cost estimates for installing the lighting and hand rail system
at the warming house and report back to the Council at the next meeting.
(See the.
9/8/80 #2) 0
Consideration of approval of Joint Summer Recreation Costs with Independent
School District #882 for 1981.
In accordance with the agreement previously approved by the City Council
and the School District, a proposed budget for 1981 has been submitted
by the Joint Advisory Board for consideration by the School and City.
The proposed budget calls for the City's 50% share to be $8,059.50 for
1931.
Motion was made by Fran Fair, seconded by Phil White to approve the
budget for the Joint Summer Recreation Program for 1981 with the
Ci ty's allocation being $8,059.50. Voting in favor: Arve Grimsmo,
Fran Fair, Ken Maus, Phil White. Opposed: Dan Blonigen.
(See Exhibit 9/8/80 03)
9. Consideration of Acquisition of 16 imp. Movie Proiectur for the Library..
Librarian. Marge Dauer, requested that the City consider purchasing a
16 mn. movie projector for the library.
Mrs. Dauer noted in her letter to the Council that the City can get a
movie projector on loan from the Great River Regional Library System in
St. Cloud, but advance notice has to be given and a projector is not
always guaranteed by the Great River Regional Library.
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Council Minutes - 9/8/80
It was noted by the Council that a City -owned movie projector may be a
good idea for the library, but due to the uncertainty over the location
of the library in the future months and considering this item was not
budgeted for in 1980, a motion was made by Fran Fair, seconded by Dan
Blonigen and unanimously carried to deny the request for the movie projec-
tor at the present time, but to note that it would be considered at a
later date possibly wjjth furnishings for a new library if built.
(See Exhibit
10. Public Hearinq - Proposed Use of Federal Revenue Sharinq Funds.
Regulations governing Federal Revenue Sharing Funds required the City
to hold a public hearing to allow local citizens and groups an opportunity
to present continents on how the proposed revenue sharing money for 1981
is to be spent.
It is expected in 1981 that the City of Monticello will receive approxi-
mately $112,929 in Federal Revenue Sharing Funds. In 1979 and 1980, the
City Council appropriated its revenue sharing totalling $192,678 towards
the City's share of the new wastewater treatment plant upgrading.
During the pyblic hearing, no comments were heard from citizens or
groups, and therefore, a motion was made by Phil White, seconded by
Dan Blonigen and unanimously carried to earmark the proposed $112,929
in revenue sharing funds for 1981 for the City's share of the Wastewater
Treatment Plant upgrading within the sewer fund.
11. Review of the Preliminary Budqet for 1981.
The City Council reviewed the preliminary budget proposed for 1981 and
will be reviewing the final budget at the September 22, 1980 meeting.
The proposed budget called for a local levy to be increased from $897,000
to $987,000, or an increase of $89,900 for the local share. it was noted
that the primary reasons necessary for the increase were $42,000 for the
increase in bond payment requirements and the other increase of $47,000
primarily due to inflation. As a result, the local levy will increase to
approximately 24.7 mills compared to 22.3 mills for 1980.
It was noted that the capital outlay revolving fund was tentatively
reduced from $115,000 in 1980 down to approximately $60,000 for 1981,
but Council discussion indicated that the possibility exists that this
could be increased somewhat from the $60,000 figure.
Motion was made by Phil White, seconded by Ken Maus and unanimously
carried to approve the preliminary budget for 1981 as presented.
(See Exhibit 9/8/80 05)
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Council Minutes - 9/8/80
12. Consideration of Approval of Lease Agreement between the Citv of Monti-
cello and Independent School District #882 for a Portion of the
Oakwood School.
As part of the original agreement when the City agreed to purchase the
Oakwood School Building on August 31, 1980, was that the City would lease
back space for Administrative Offices to the School District for an addi-
tional three months at a monthly rental fee of $500 per month. The Pre-
vious agreement indicated that the City would pay all utility costs,
custodial fees, etc.
In reviewing the costs for utilities and maintenance, it appeared that
the City would spend more than the 5500 in rent that it would receive
from the School District, and thus a rental agreement has been prepared
whereby the School District would continue to pay all utility costs
and the School would waive the provision that the City has to pay
the School District a monthly charge for library rent. In addition,
the School could continue to collect rent from the ABC Day Care Center
up to November 30, 1980, with an additional three -months option on a
month-to-month basis.
Motion was made by Dan Blonigen, seconded by Fran Fair and unanimously
carried to approve the lease agreement with the School District and the
City of Monticello from September 1, 1980 through November 30, 1980
with an additional month-to-month option for an additional three months
after November 30th. The lease agreement would require the School
District to continue to pay all utility costs, custodial costs and
maintenance outside of the building with the City ceasing to pay library
rental. (See Exhibit 9/8/80 #G)
13. Consideration of Approval of Option with Robert and Clara Dowling for
Additional Property for a Library.
At the last City Council meeting, approval was given to the City
Administrator to negotiate a refundable option for the purchase of the
Robert Dowling property.
Mr. Dowling has agreed to an option for the purchase price of $70,000.
but Mr. Dowling felt the option should be at least $500 and non-refundable.
Motion was made by Fran Fair, seconded by yen Maus and unanimously carried
to approve the option to purchase the Dowling property with a $500 non-
refundable option on the purchase price of $70,000, good until
November 15, 1980. (See Exhibit 9/8/80 #7)
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Council Minutes - 9/8/80
14. Consideration of Award of Contract on the Upgradinq of the Monticello
Wastewater Treatment Plant.
City Engineers, Orr-Schelen-Mayeron & Associates, have recently completed
their review and tabulation on the bids on the upgrading the Monticello
Wastewater Treatment Plant, and recommended that the low bid submitted
by Paul A. Laurence Company of Minneapolis in the amount of $4,704,000
be awarded.
It was noted by the City Engineer that once the low bid has been accepted
by the City, the PCA and EPA must review and approve prior to awarding
of the contract.
Motion was made by Phil White, seconded by Ken Maus and unanimously
carried to approve awarding the contract for the upgrading of the
Wastewater Treatment Plant to Paul A. Laurence Company of Minneapolis
in the amount of $4,704,000, contingent upon the final approval from
EPA and PCA.
15. Review of Feasibility Report and Consideration of Callinq for Public
Hearinq for the Cedar Street Storm Sewer.
Recently, the City Council approved a conditional use permit for Cy
Reinert to Construct a 36 -unit townhouse complex just northeast of
the intersection of Cedar Street and Lauring Lane, and at that time,
it was indicated by our Engineer that a storm sewer (night be necessary
to handle the additional drainage in this area. As a result, City
Engineer, John Badalich, has prepared a feasibility report outlining
his recommendations for Storm Sewer improvements.
Prior to calling for a public hearing on the proposed improvements,
it was the consensus of the Council that this item be tabled until a
definite commitment has been made by Cy Reinert to build the townhouse
complex as proposed, as the improvements may not be necessary if
the development did not occur in this area.
i6. Consideration of Exchanne of Land.
NSP recently contacted the City of Monticello indicating that they would
be building a fence around their property for security purposes along
West County Road 39 abutting the City of Monticello's Maintenance Build-
ing property. As part of their plan, they propose to put a fence between
the City of Monticello's property line and NSP's property line, which would
have put the fence very close to the City's existing salt bin located at
the north edge of the property. Although the City's salt bin is entirely
on the City of Monticeilo's property, City equipment such as the loader or
trucks usually ended up crossing some of NSP's property when loading
operations occurred during the winter months.
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Council Minutes - 9/8/80
( Public Works Director, John Simola, indicated that a better idea would be
for the City of Monticello to exchange a strip of land approximately 30'
wide that the City owns on the west side of NSP's property in exchange for
a piece of land abutting the City's property located near the City 's
salt bin at the rear or north end of NSP's property. This exchange
would result in the City acquiring approximately 6,300 sq. ft. and
NSP acquiring approximately 8,300 sq. ft.
In reviewing this exchange of land with NSP representatives, they have
indicated that the exchange of property would be of benefit to both
parties.
Motion was made by Phil White, seconded by Fran Fair and unanimously carried
to approve the exchange of land between the City of Monticello and
Northern States Power amounting to the City receiving approximately
6,300 sq.ft, and Northern States Power receiving 8,300 sq.ft, contingent
upon an easement for a sewer and water service being placed on the
southwest corner of the property exchanged to NSP. (See Resolution 1980 k )
17. Consideration of Rescheduling the First Meeting in October.
Due to the fact that the second Monday in October falls on the observance
of Columbus Day and the meeting cannot be held on a Holiday, it was the
consensus of the Council to reschedule the first meeting in October to
Wednesday. October 15, 1980 at 7;30 P.M.
18. Approval of Minutes.
Motion was made by Phil White, seconded by Fran Fair and unanimously
carried to approve the Minutes of the Council Meeting held August 25,
1980, as presented.
19. Planning Commission Resignation.
A letter of resignation was received from Dave Dauer from the Planning
Commission, effective immediately.
City Council will be appointing a new member to fill Mr. Bauer's vacancy
on the Planning Commission, but it was the consensus of the Council to
appoint Mayor Arve Crimsmo as a standby member for the upceming
September 17th and 22nd Planning Commission meetings to serve if a
quorum is not available from the present members.
Meeti a/dj'ouJ
rned.
.W
R ck Wolfstell
Assistant Adm istrator
RW/ns