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City Council Agenda Packet 12-08-198041L AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL December 8, 1980 - 7:30 P.M. Mayor: Arve A. Grimsmo Council Members: Dan Blonigen, Fran Fair, Ken Maus, Phil White. Meeting to be taped. Citizens Comments - 1. Consideration of Non -Intoxicating Malt Liquor License - Pizza Factory. 2. Consideration of Resolution Calling for Sale of General Obligation Improvement Bqnds of 1981 and General OjIligation Library Bonds of 1981. Ft's' pe'� i'L� :-M :M (rl"" O.e• aQQ' 3.Consideration of Variance to July 1, 1981 for Hardsurfacing a 1n � Ztalling Continuo a Concr to Curb Barrier - Monticello Commuter 1 Pnrking Lot. �4. Consideration of Calling for Public Hearing for the Special r-� Assessments on the 1980-1 and 1980-2 Improvement Projects. y 5. 7o sideration of F.mDloying Sean Vncock on a Full Time Basis. �rJ rCM 6. Review of Emergency Plan Relative to Nuclear Power Incident with Ralph Olmos, Director, Division of Emergency Services. 7. Approval of Bills - December 1980. frr.c 8. Approval of Minutes - Regular Meeting of November 24, 1980. \ Key/ sw! Unfinished Business - New Business - Q�' I 12/8/80 Agenda AGENDA SUPPLEMENT 4. 1. Consideration of Non -Intoxicating Malt Liquor License - Pizza Factory. C PURPOSE: To consider a request by Updoc, Inc. for a non -intoxicating (3.2 beer) liquor license for an establishment called the Pizza Factory, to be located in Sam Peraro's complex southeast of the intersection of County Road 75 and State Highway 25 in Monticello. For your information the annual license fee for this type of establishment is $100, and expires June 30th of each year. if this license is approved, the annual fee will be pro -rated over the remaining months until July 1, 1981. Thomas Bluth and Brian Dzieweczynaki are the two principal shareholders in Updoc, Inc. According to Mr. Bluth, hours for the establishment will be from 4:00 P.M. to 11:00 P.M. from Sunday thru Thursday, and from 4:00 P.M. til 12:00 A.M. Fridays and Saturdays. It should be pointed out that 1 have checked the references listed on the liquor license application filed by Updoc, Inc., and all the references received were good. POSSIBLE ACTION: Consideration of the issuance of a non -intoxicating on -sale liquor license for Updoc, Inc. for the Pizza Factory. - l - Council Agenda - 12/8/80 2. Consideration of Resolution Callin4 For Sale of General Obligation Improve- ment Bonds of 1980 and General Obligation Library Bonds. PURPOSE: To consider a resolution calling for the sale of bonds for the 1980-1 Improvement Project which serviced Macarlund Plaza with sewer, water and storm sewer installations, the 1980-2 Improvement Project which extended Prairie Road with sewer 6 water and street improvements, and for the Library Project. Total construction costs for the 1980-1 and 1980-2 Improvement Project is estimated at $119,167.50, and along with an estimated indirect cost of 20%, or $23,832.50, the total project cost is estimated to be $143,000. As you recall, the referendum for the Library was approved in an amount not to exceed $250,000, with the remaining funds to be provided by reserve funds built up in the City of Monticello's liquor store fund. I have talked with King Forness, with Springsted, Inc., our bond consultants, and he will be sending out the recommendations of hie firm which will accompany the agenda supplement, and additionally, there will be a resolu- tion for the Council to consider on this matter either being sent out with the agenda, or available at Monday night's meeting. POSSIBLE ACTION: Consideration of adoption of a resolution authorizing the sale of General Obligation Improvement Bonds for the 1980 improvement projects, and sale of General Obligation Improvement Bonds for the Library �+ project. REFERENCES: Recommendations of Springsted, Inc., and resolution to be available at Monday night's meeting. 2 t 4— Council Agenda - 12/8/80 3. Consideration of Variance To July 1, 1981 for Hardsurfac ing and Installing Continuous Concrete Curb Barrier - Monticello Commuter Parking Lot. PURPOSE: Except for the above items, the Monticello Commuter Parking Lot is ready to go. The sign has also been ordered and should be installed the week of December 8th. Additionally, notice will be put on commuter parking lot user care to acquaint them with the new coamuter parking lot and request that they utilize the same. A variance is necessary to alloy the City to open up the parking lot without having the hardsurfacing and continuous concrete curb barrier installed. Due to the lateness of starting this project, it was impossible to have these items completed for utilization during the winter of 1980/81. POSSIBLE ACTION: Consideration of variance to allow the Monticello Commuter Parking Lot to open up and granting a variance for the hard - surfacing and concrete curb barrier requirements until July 1, 1981. �r t. Council Agenda - 12/8/80 4. Consideration of Calling for Public Hearing for the Special Assessments on the 1980-1 and 1980-2 Improvement Projects. PURPOSE: The 1980-1 Improvement Project, serving Macarlund Plaza, and the 1980-2 Improvement Project, extending Prairie Road, is now almost complete. As a result of this, the City Council should consider calling for a hearing to consider the assessments on this matter. It appears at this time that the assessments will very closely approximate the original estimates given. Our engineers will be preparing the final assessment rolls, and suggested date of the hearing will be January 26, 1981. POSSIBLE ACTION: Consideration of calling for public hearing to consider the adoption of the assessments at the January 26, 1981 City Council meeting. - 4 - Council Agenda - 12(8/80 4 5. Consideration of Employing Sean Hancock on a Full Time Basis, I PURPOSE: To consider the employment of Sean Hancock, who is currently working with the City of Monticello in its Wastewater Treatment Plant on a full time basis. Currently, Sean's salary is being funded through the CETA program, which expires December 19, 1980. Sean started with the City on February 19, 1980, and during the time he has worked with the Public Works Department, he has done a good job. For some further background on this item, I did have John Simola prepare some background information, which is enclosed in a memorandum. POSSIBLE ACTION: Consideration of hiring Sean Hancock on a full time basis to be employed with the City of Monticello's Sewer d Watcr Dept. REFERENCES: Memo from John Simola enclosed. + L Ory �g7 5 Council Agenda - 12/8/80 6. Review of Emergency Plan Relative to Nuclear Power Incident with Raloh Olmos, Director, Division of Emergency Services. PURPOSE: Mr. Ralph Olmos has requested an opportunity to meet with the City Council to review the emergency plan specifically as it refers to handling accidents at nuclear power plants. As you may well be aware, there is a test drill to be conducted on December 17, 1980, and additionally, a full exercise to be conducted on January 7, 1981, relative to the Civil Defense Emergency Plan for the Monticello Nuclear Plant. Mr. Olmos will be at Monday night's meeting to review these two exercises with the City Council, along with the overall planning for Civil Defense. - 6 - t KEMORANDUM TO: Mayor 6 Council Members FROM: John Simola, Public Works Dir. DATE: December 3, 1980 SUBJECT: Consideration of Placing Sean Hancock on Full Time Emplovtnent with Monticello's Sewer 6 Water Department With the new disposal plant under construction, it is time to consider placing Sean Hancock on full time employment with the Water 6 Sewer Department. Sean is currently working for us under an on-the-job training program through CF.1'A. Ilia contract expires December 19, 1980. Sean is a graduate of the U Of 8 Duluth in Biology and Chemistry, and is familiar With many aspects of water and wastewater treatment. 141ile the permanent position that Sean will fill (Chemist/Chemist-Operator) has not, as of yet, been created, his background has been of additional benefit to us in the past year in dealing with the local farmers about sludge and various sampling techniques at the Wastewater Treatment Plant. As the Plant nears the SD - 75% completion level, Sean's position with the City will become more evident, and his actual job descrill ionwill be drafted. There is some concern that the position of Chemist/Chcntist- operator may require home add itional compensation above the union contrae t; however, this can be discuase d when the full details of the job description are known. JES/nn S 1980 - GENERAL FUND - DECEMBER AMOUNT MN. State Treasurer - PERA W/H 1055.19 Corrow Sanitation - Contract 3450.00 Wright County Sheriff - Contract payment 6378.66 Viking Pipe Service - Add. payment on sewer cleanirg 1633.39 Gwen Bateman - Animal Imp. expense 121.00 U. of M11. - Reg. fee for sewer seminar 70.00 Comm. of Revenue - SWT 1304.10 Robert s Clara Dowling - option on property - Lib. 69500.00 James Preusse - Cleaning City Hall 180.00 Arve Grimsmo - Mayor salary 125.00 Dan Blonigen - Council salary 100.00 Mrs. Fran Fair - Council salary 100.00 Ken Maus - Council salary 100.00 Dr. Phil white - Council salary 100.00 YMCA of MPLS. - Contract payment on Outreach Prog. 208.33 U. S. Postmaster - Postage 228.00 Wright County Statu Bank - Investments 350000.00 Gwen Bateman - Animal Imp. expense 362.70 Wright County State Bank - FWT 3325.80 National Fire Protection Assoc. - Hand book - Elec',. 18.97 Wright County Auditor - 5 police fines for Now. 1291.75 North Star Chapter, I.C.B.O. - Membership dues - L. 10.00 Gary Wieber - Misc. mileage - Oct. 6 Nov. 41.20 Pyle's Backhoe- Sewer line repair t digging 1060.00 Rick wolfsteller - Misc. mileage 33.43 Our Own Hardware. - Bulbs, gloves, washer fluid, ct-�. 126.31 Central McGowan, Inc. - Cyl. rental 2.48 Independent Lumber - Insulation 6 Sakrite mix 122.10 Harry's Auto Supply - Shop supplies or tools 142.14 Coast to Coast - Point, gas can 6 spout 17.97 Figs It Shop - Battery 6 meter - St. Dept. 41.14 Foster's Ins. Agency - Prem. an antique fire trucks 93.50 John Simola - Mileage 30.30 Olson's Electric - Commuter parking lot wiring 4505.57 Veit R Co. - Commuter parking lot exc. 5 Class 5 11289.20 Monticello Office Products - Office supplies 96.62 Carlson Welding - Welding, bolts, coupling 22.00 Monticello Printing - Meter reading cards 15.00 Equitable Life Assurance Society - Ins. premiums 40.00 OSM - Eng. fees Step III Treatment Plant 36779.76 Feed Rite Controls - Testing 47.50 Curtis Industries - Plugs s 3 cans prokleen 27.28 Gould Bros. - Parts for 74 Van 4.13 Monticello Fire Dept. - Payroll 463.00 Contra Soto - Plastic for salt/sand pilo 84.00 Coast to Coast - Nails, keys, press. washer parts, 18.66 Pateo Company - Four grader blades 251.43 O K Hardware - Misc, nuts 6 bolts, coffee maker 25.28 N. S. Power - Utilltica 3364.53 <- GENERAL FUND AMOUNT CHECK NO. B J's Discount Market - Dog food, coffee 24.02 13789 Feed Rite Controls - Feed rite q5, alum sulfate, oic. 1831.18 13790 Barsness Drug - Film 7.78 13791 Gordon Link - Gasoline for Mtce. Dept. 1644.30 13792 Moon Motors - Stihl chain saw 450.00 13793 Payroll for November 17649 .12 DECEMBER TOTAL DISBURSEMENTS $520,054.92 14. El LIQUOR FUND DECEMBER - 1980 AMOUNT CHECK NO. Minnesota State Treasurer - PERA $ 117.51 9492 Ed. Phillips b Sons - Liquor 6 Wine 5,143.71 9493 Twin City Wine - Wine 878.27 9494 Griggs, Cooper 6 Co. - Liquor 6 Wine 1,490.75 9495 Old Peoria Co. - Wine 373.78 9496 Commissioner of Revenue - State Withholding 172.40 9497 Commissioner of Revenue - Sales Tax 1 2,487.96 9498 Wright County State Bank -Federal Withholding 433.60 9499 Thorpe Distributing Co. - Beer 2,492.50 9500 Grosslein Beverage Co. - Beer, Misc. Mdse Store Exp. 10,051.45 9501 Viking Coca Cola - Misc. Mdse. 509.85 9502 Day Distributing Co. - Beer d Misc. Mdse. 151.26 9503 Old Dutch Foods - Misc. Mdse. 90.27 9504 Dahlheimer Distributing - Beer, Misc. Mdse. 5,566.53 9505 Jude Candy 6 Tobacco - Misc. Mdse., Store Exp. 368.28 9506 Seven-Up Bottling - Misc. Mdse. 351.60 9507 A. J. Ogle - Beer 424.20 9508 Granite City Cash Register - Store Exp. 54,96 9509 Dick BeverageCo. - Beer 6 Store Exp. 2,105.45 9510 Twin City Wine - Wine 1,281.35 9511 Griggs, Cooper 6 Co. - Liquor 1,489.96 9512 Monticello Office Products - Store Exp. 25.13 9513 Yonak Sanitation - Store Exp. orthern States Power - Store Exp. 40.00 497.87 9514 9515 Midwest Wine Co. - Wine 891.00 9516 Payroll - November 1980 2,967.06 TOTAL $ 40,456.70 7 MONTICMLO YOtTR HOCHIY ASSOCTATIOV December 1, 1980 Mayor Prve Grimsmo %r. Gary 'dieber Monticello City Council Members r:onticello City Hall ,r;onticello, Ainnesota 55352 Dear City of Monticello Representatives: This letter is to thank you sincerely for the improve- ments you have made at the Fourth Street skating rinks. The sand to fill and level the hockey rink was delivered exactly on time so that we could spread and level' it out. The landscaping that was done around the perimeter not only makes the rank look nice, it will be a ,rept asset for flooding. rho improvement in the lighting of the figure skating rink will be appreciated by axnny. and the hand rails into the warming house is an excellent safety feature for everyonot Thank ,you so much from all or us. too sincerely nporocinto your cooperation. Very sincerely Acnticello Youth Hockey Board of Directors } Karen Cnnen, Secretary TO: Mayor and City Council FROM: Gary Wieber, City Administrator SUBJECT: Salary Meeting - Tuesday, December 2, 1980 - 7 P. M. Purpose of this meeting is to review and set salaries for non-union em- ployees for 1981. Similar to last year's meeting, each employee is scheduled for a 15 to 20 minute session and the schedule is as follows: 7:10 P. M. Karen Hanson 7:30 P. M. Walter Mack 7:50 P. M. Roger Mack 8:10 P. M. John Simola 8:30 P. M. Rick 'rtolfsteller 8:50 P. M. Loren Klein 9:10 P. M. Mark Irmiter 9:30 P. M. Gary Wieber Listed below is the salary history or each employee to be interviewed and the recommendation of the City Administrator. In the case of Walt Mack and Roger Mack, the recommendation is that of the Public Works Director and City Administrator. Recommended EMPLOYEE 1975 1976 1977 1978 1979 1980 1981 Karen Hanson $ 400.00 5 430.00 $ 450.00 $ 475.00 5 550.00 $ 725.005 825.00 Walter Mack 887.40 936.00 1,016.66 1,150.00 1,250.00 1,412.50 ~ 1,600.00 • Roger Mack 1,250.00 1,437.50 1,625.00 Mark Irmiter 1,000.00 11100.00 1,232.00 1,416.66 1,666.67 1,883.33 Wren Klein 11050.00 11185.00 11500.00 1,625.00 John Simola 1,500.00 1,785.00 2,018.75 Rick Wolfateller 750.00 825.00 1,000.00 1,120.00 1,291.66 1,542.00 1,750.00 Gary Wieber 1,500.00 1,625.00 1,791.66 1,958.33 2,250.00 2,500.00 Theme recommendations were based on the following factors: A. Present salary. B. Competitive salarias of similar postions within city government. C. Performance. D. Cost of living. (According to the Dept. of Labor, the CPI index increased from 221.5 to 250.6 in the Twin City area in the last year or an increase of 13.13%). It would seem that ono way to proceed is to allow the employee and supervisor to give a brief review of the performance and salary raquesta prior to council de- liberation. • On hourly scale prior to 1979. .1 Z As you may recall, last year we established a schedule which follows, for administrative clerical personnel. Top Rate 1000 900 809 Range Hours $5. 30 - $5.60 hour Over 4160 (Equivalent to 2 years full time) $4. 77 - $5.04 hour 2080-4160 (Between 1-2 years) $4- 24 - $4.48 hour 0 - 2080 hours ( Loss than one year) I would recommend the schedule be adopted as follows for 1981: Top Bate 1009 909 809 a 0 Range $6 _ 00 - $6.30 $5 .40 - $5.67 $4 _e0 — $5.04 } 5 CITY OF MONTICELLO SPECIFICATIONS q ONE (1) NEW 1981 MODEL, 27,500 GVW TRUCK CAB 6 CHASSIS I{, 1. INVITATION FOR BIDS [4,rl Sealed bids will be received by the City of Monticello until 2:00 O'clock P.M., January '- , 1981, for furnishing and delivery of: One (1) new 1981 model 27,500 gvw truck cab 6 chassis - 2. INTENT OF CONTRACT Furnish and deliver to the City of Monticello one (1) new 1981 model 27,500 gvw truck cab b chassis, meeting or exceeding the specifications of this proposal. Only truck models in current production will be con- sidered in the award. 3. BID BOND All proposals must be accompanied by a certified check or bidders bond made payable to the City of Monticello for 5% of the amount of the proposal, said surety to be forfeited to the City if Biddcr ib awarded a contract and fails to fulfill the same. 4. SPECIFICATIONS IL Unit bid shall be a new, currently advertised standard production model with all the latest changes and features. A. GENERAL 'these specifications contemplate the furnishing and delivery of the above truck cab 6 chsssia. The truck shall be bid as it complete unit Lis specified. 'rhe unit shall be supplied with all the ituma required by Federal, State and City Laws governing such equipment. If the Bidder cannot meet specific requirements of this specification, any deviations must be submitted in writing With the bid. B. TRUCK 1981 medium duty, single axle, truck cab and chnasis, 6 minimum 27,500 gvw conventional cab with non -tilt front end,cab to axle dimension to be 84 inches. C. ENGINE V8, 4 cycle gasoline fueled engine. Min: 365 cubic inches, Min. 185 horsepower at 3,80U rpm and min. 305 ft. pounds of torque at 2,400 rpms, high energy ignition system. D. FUEL TANKS Dual, rectnngular, 50 gallon each, step furl tanks with gauges, and electric one switch switching. E. . EXHAUST �-1 Dual horizontal exhaust. I F. TRANSMISSIO14 V: Clark 5 speed manual transmission with 390 ft lbs torque capacity. C. CLUTCH Heavy duty 13" twin disk. It. REAR AXLE Eaton 19,500 lb. capacity 2 speed rear dxle, 1. REAR SUSPENSION 23,000 lb. capacity With multileaf auxiliary rear springs. J. FRONT AXLE 9,000 lb. capacity, full integral power steering. A. FRONT SUSPENSION 12,000 ]b. capacity. L. FRAME Reinforced flame. M. PTO Provision for crank shalt drive through radiator including surge Lank and engine ail cooler and crank shaft adapter. N. WHEELS Cast spoke, 70 x 7.5-50. 0. SPARC: WHEEL, Cost spare wheel 20 x 7.5-50. 1'. SEATS Driver's: Bostrom Viking T bar muchanirnI air xp,�naion neat. Passenger 'a: Bostrom Vikiug compauiun uuu-suspenuiun oral. Q. CAB Tintud windshield, custom interior with cold climatt: package, (e)Ltrn insulation high out put heater, defroster avid blower), rust proofed, Q hand veneer locking throttle, cigarcttu lighter, driver 6 passenger sun visors, dual 6" x 16" S. S. mirrors and bracketa, grab handles, full gauges including tacltomr.ter and hour meter. Also, low oil pressure and high water temperature lights and alarm, electric wind- shiuld wipers, 2 speed with washers. 80 amp. X . MISC. Front and rear tow hook:; frame mounted, dual electric horns, extra leaf front and rear springs to suppurL snow wing weight, dual mud flaps. Y FINISH Exterior and inLurior to be baked on 0mnha orange acrylic enamel with black aCaLS and trim, black fuel tanks, (rasa: and wheelo. 7_. LIGHTS All standard lights, including turn signals, emergency flashers, back up lighto, all mer.ting SAI' Clasa A otandardn. AA. SERVICE The Bidder shall include in his proposal the locatiun of service and a liat of warranted items and eonditionn of warranty. lie ahnll also enclose is brochure allowing the truck mudel bid. -3- R. BRAKES Full air, AC spark plug wheel lock equipment or equal, min. 15" x 3", 190 sq. in. front brake and min. 161," x 6", 385 sq. in. rear brake, air actuated spring loaded parking brake, min. 13 cubic feet belt driven, air compressor with air pressure gauge and low pressure warning buzzer. S. COOLING SYSTEM Hcavy duty cuuling package with antifreeze proLeCtion to -40" F. T. TIRES Front 2 - 10:00 x 20 14 ply - reg. tread. Rear 4 - 10:00 x 20 14 plv - mud and snow. Spare 1 - 10:00 x 20 14 ply - reg. tread. U. BATTERY 12 volt single, 540 amp cold start at OOF. 135 minutes reserve at 800 F. Scaled, no maintenance, 60 month warranty battery. V. AIR CLEANER Heavy duty dry type with restriction indicator. W. ALTERNATOR 80 amp. X . MISC. Front and rear tow hook:; frame mounted, dual electric horns, extra leaf front and rear springs to suppurL snow wing weight, dual mud flaps. Y FINISH Exterior and inLurior to be baked on 0mnha orange acrylic enamel with black aCaLS and trim, black fuel tanks, (rasa: and wheelo. 7_. LIGHTS All standard lights, including turn signals, emergency flashers, back up lighto, all mer.ting SAI' Clasa A otandardn. AA. SERVICE The Bidder shall include in his proposal the locatiun of service and a liat of warranted items and eonditionn of warranty. lie ahnll also enclose is brochure allowing the truck mudel bid. -3- 5. DID AWARD Award will be made by the contract executed by the City of Monticello. Right is reserved to reject any or all bids i1 in the best interest of the City. Rids may not be withdrawn after the opening of the bids and shall be subject to acceptance by the owner for a period of 70 calendar days from the opening thereof. 6 WARRANTY The successful bidder shall furnish manufactures standard new warranty and shall prumptly replace or repair defective material, parts, workmanship and/or inadequate design at no cost to the purchaser. ). DELIVERY POINTS Bidders shall quote delivered price. The vehicle called for hereunder shall be delivered to the City of Monticello. B. DELIVERY DATES Bidders shall indicate on the attached proposal form the number of calendar days after receipt of order by which time the truck can be prepped, checked and delivered to the owner. 9. INSTRUCTION TO BIDDERS A. Allbids must be written in ink or typed. B. A11 bid envelopes must bear the inscription "Bid for Truck," as well as the name and address of the bidder. C. The bid must be accompanied by a curtified check or bid bond, payable to the City of Monticello, in the amount of 5% of` the bid. D. The bid envelopes shall be addressed to the City of Monti- cello, 250 East Broadway, Monticello, MN. 55362. 10. MANUFACTURER'S SPECIFICATIUNS A completu set of manufacturer's specifications and illustrated descriptions shall be furnished, in duplicate, With cath bid . 11. AWARD Award of contract by the City will be based upon, but not neeeaaurily limited to the factors of: A. price; (b) delivery date; (c) parts and service; (d) analysis and comparison of specification details. 12. TRADE. -IN There shall be no trade-ins. PIL —4- 13.. LIQUIDATED DAMAGES Time of delivery is an essential and critical provision of these specifications. if the successful bidder fails to deliver Lite item pursuant to the delivery schedule, the bidder indicates on the attached Proposal Form, the purchasers shall have the right to deduct from any money or monies due or coming due to the successful bidder, as liquidated damages, the sum of $2.00 per day for each day delivery is postponed beyond Lite maximum delivery date as indicated on the attached Proposal Form, except for delays caused by Acts of Cod or other conditions beyond the control of the bidder. Any sums so deducted are not to be construed in any sense a penalty, but rather liquidated damages sustained by masons of extra costs incurred by the purchasers. 14. MANUALS One set of parts manual and one SCL of service manual are to be provided to each purchaser for each different model delivered to that purchaser. 15. PROPOSAL AND BID ACCEPTANCE The Proposal Form will be furnished by Lite City and must b,. submitted in duplicate. G. AUTHORIZED OR FRANCIIISED DISTRIBUTOR Any successful bidder of a franchised item or of an item sold through an authorized distributorship program shall, upon request of the. City, present evidence of the franchise relationship or factory authorized �'- distributorship. The City reserves the right to reject Lite bid if the bidder fails to provide the requested evidence. 17. EXECUTION OF CONTRACT The successful bidders may be required to execute a contract and will be requited to furnish a performance bund in Lite full contract price, conditioned an required by law, with sureties satinfactory Lite the City. Id. EXCISE TAXES lnntrumentalities of the State of Minnesota arc nut subject to Federal Excise Taxes. Individual exemption certificates will be furnished on request if neodcd by the Contractor to reclaim fur himself, such charge::. 19. MINNESOTA STATE SALES TAX EXI.MPTION InaLrUmanLalitiCn of Lite State of Minnesota are not subject to the State of Minnesota Sales Tax. Pursuant to Minnesota Laws of 1967, Extl'a Session, Chapter 32, Article XIII, Section 25 (which deals with exemptions), Subd. 1, Para. (J) provides specific exemptions from Loxes imponed by Article Xlll as follows: "Thr. grans receipts from all sales of tangible personal property to, and all storage, use or consumption of such property by, the United States and its aguncics and instrumentalities or thu State of Minnesota and its agencies, instrumentalities and political subdivision." -5- 20. COLLUSION OF BIDDERS Collusion between bidders is cause for rejection of all bids of bidders thus involved. 21. GUARANTEE The successful bidders furtlier agree to guarantee all mate rials and parts bid and supplied al;ainst inferiority as to speei ficaLiuns, such guaralilue to be uncondicional. Fai!ure or—i-lect of the City to require compliance with any term or condition of the contract or specifications shall not be deemed a waiver of such term or condition. 22. LEGAL RIGHT OF MATERIAL 'rhe successful bidders hereby guarantee Lhat they will have full legal right of material delivered under this agreement, and agree to pay all rents and royalties of every description on any and till patents or patent rights covering said material, or covering any process or machinery used in its construction and agree to indemnify and save the City entirely harmless from any and all claims, demands, damages, actions, or causes of action, arising, or to arise, against said City by reason of the construction or delivery of said material or the use of any prucuss, machinery or material in the construction of the same 23. SERVLCE FACILITIES Because the maintenance of this equipment in good operating rendition Without protracted time out for repairs it; critical, repair parts and service must be adequate and readily available. Thr bidder will certify that he maintains an adequate stock of parts and employs qualified servicemen available un short notice. The bidder shall utnte in his proposal the location of tlrc acrvice shop and parts depot. 24. PAYMI.NT The City of Monticello agrees to pay within 30 days ailar delivery, the bid price for the. item. 25. EXCEPTIONS Ilidder sliall list any exceptions to these specifications. -h- t COMPLIANCE: The bidder proposes to furnish the truck cab and chassis in full compliance with these specifications except as follows: Signed Dace N P R O P O S A L (TO RE OPENED MONDAY, JANUARY 2, 1981, at 2:00 P. M. PROPOSAL OF ADDRESS TELEPHONE for the furnishing and delivery of I Truck to the City of Monticello, in accordance with the attached specifications. DESCRIPTION TOTAL PRICE. 27,500 GVW Truck, Cab and Chassis $ SLatC thenumber of calendar days after receipt of order by which time truck shall be delivered Calendar Days Include certified check or bid bond, payable to the City of Monticello, in the amount of 5% of the bid amount. PROPOSAL MUST BE SUO111111EO IN TRIPLICATE UN THIS FORM ONLY STATE YOUR FIItM'S FULL LEGAL NAME ('1'hiss information is necessary for preparation of contract forma if award is made to your firm). S ICNA'rUKE INCORPORATED IN STATE OF -8- 1 COUNCIL UPDATE December 8, 1980 Meeting,, MEETING WITH GARY PRINGLE REGARDING HIS FUTURE AS THE CITY ATTORNEY FOR MONT ICELLO. On November 26, 1980, Mayor Arve Grimsmo, and 1, met with Gary Pringle regarding various matters that Gary Pringle is working on, and additionally, getting more expeditious results from his office. Of immediate concern was the former Monticello Ford Building, and Gary Pringle did have the necessary paperwork drawn up and all the Council Members, as the Board of Appeals, have signed the necessary documents requiring Mr. Flake to take the necessary action or appeal to District Court. As to the issue of expeditiously completing the legal matters involving the City, Gary Pringle agreed to a monthly meeting between the City Administrator and the City Attorney at 9:00 A.M. on the morning of the Council's second meeting of the month. In this fashion, the City Administrator could review with the City Attorney his progress on the various issues that Gary Pringle is working on prior to the Council meeting itself. Additionally, Gary Pringle indicated he is very interested in being retained as the City Attorney for Monticello. At this time, 1, as City Administrator, would be recommending that the City retain Gary Pringle as City Attorney for 1981, since I do feel he is competent and tins a good handle on the City's various legal issues. Additionally, the monthly meeting with the City Attorney will allow me to keep in better touch with the progress that Gary tins made on the various matters. Should the City Council appoint Gary Pringle as City Attorney for 1981, 1 will keep the Council abreast if any situation develops as to whether the City should consider making any changes in the future in its City Attorney. BANNERS RANGING OVER THE PUBLIC RIGHT-OF-WAY Recently, I woo requested by the City Council to seek legal advice from our City Attorney as to whether the City might consider the possibility of con- structing a device to hang banners over Broadway to allow various organiza- tions to use this facility. In this manner, some of the problems that may have occurred in the post relative to maintenance and repair to the banners could be resolved, in talking to Gary Pringle, it was decided at this time that the beat way to proceed was to use a permit which is already covered in the Ordinance which requires any organization or individual to hang a banner to fill out a permit. This permit, like any other sign, can be approved by the zoning administrator unless a variance is being sought from rhe conditions within the ordinance itself. The permit would be so structured that the individual or organization must sign a statement that the applicant is responsible for �j maintenance and repair of the banner. Additionally, a permit fee will be 1� charged, and if it is necessary for the City of Monticello to maintain, repair or remove the banner, this will be an additional expense to the applicant. it should be pointed out these conditions are so stated and agreed to prior to the issuance of a permit. Council Update Decei ber o , 1990 Page 42 V Gary Pringle felt this Was a better way to handle this matter since the City of Monticello, although already liable,by issuing a permit, for any possible damage done by o banner , would be more liable if they in fact constructed the device to hang such a banner. CW/na MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL November 24, 1980 - 7:50 P.M. WAL Members Present: Arve Grimsmo, Dan Illunigen, Fran Fair, Ken Maus, Phil White. Members Absent: None 1. Consideration of Conditional Use Permit and Variances for the Rivercrest Christian School. The Rivercrest Christian School requested a conditional use permit to allow a residence to be used as educational classrooms, and requested variances from the sideyard Setback provisions along with variances from the City's ordinance requiring parking lots to be hardsurfaced with a continuous con- crete curb barrier. The Rivercrest Christian School, knowing they needed more room to expand their educational classrooms, chose to expand into a house to the west of the Assembly of Cod Church, which they already owned. They apparently did not know that the School's expansion would require a conditional use permit until it was brought to their attention, and thus they applied for the conditional use. The following comments were heard from area residents in regards to the Christian School expansion: Mrs. Albert Hedtke - felt that the school should have known that City approval was required for any expansion, and also indicated that the School yards have not been kept up and are messy. Mr. Gene Putnam - felt that this addition to the School was not a good idea because of its location and difficulty for expansion. In addition, Mr. Putnam raised the question - what if the St. Peter's Lutheran Church started a school also, both schools would be located within a block or to of ouch other, which would not be a good idea. Mrs. Alice Klatt - also opposed the expansion of the School on the growwls that the school children are sometimes playing in the street and in the neighborhood yards on private property, and felt that better security, patroling, and supervision should cake place. Mr. Everett, Principal of the Rivercrest Christian School, indicated that more attempts will be made to have proper supervisiun of the children at the playgrounds, etc., and that a crossing patrol will be established fur safety in croasing streets in the early part of December. �1! g Council Ilinutes - 11/24/80 Loren Klein, Building Inspector, indicated that the State Fire Marshall had reviewed the building for fire safety, and rucornmended that heat detectors be placed in the basement area, connected to the upstairs heat detector, along with fireproof drywall be placed on the ceiling in the basement. As to not cause a hardship for the School, motion was made by Phil White, seconded by Ken Maus and unanimously carried to approve the conditional use permit and variances requested until June 1, 1981, contingent upon the Fire Marshall's recommendations being completed. 2. Consideration of a Conditional Use Permit Request - First Baptist Church of Monticello. The First Baptist Church of Monticello requested a conditional use permit to place a mobile home structure on their property that would house class- room facilities for Sunday School and bible instruction. Reverend Ons indica[ ed to the Council that the building would be a mobile home of 12' x 60' with no bathrooms, and would be used one hour a week on Sundays for Sunday School instruction. Rev. Ons indicated that it was the Church's intent to hopefully start a new church facility and classroom facility on their present site during the spring of 1981, but as a temporary measure, requested the conditional use permit to allow the mobile home in the meantime. Although the additional structure (mobile home) would not meet the uniform building code as such, it was the opinion of the building inspector that the home could meet fire codes, etc. with minor alterations. Rev. Oas also asked for an extension on their original conditional use permit for their existing church facility for an additional two years. Their present church is a split entry hump that was built four years ago at which time a four-year conditional use permit was granted. The intent of the church at thew time a new church facility will be built is to sell the split entry home. to a private party. Motion was made by Fran Fair, seconded by Phil White And unanimously carried to approve the mobile home structure on a temporary one-year basis for classroom facilities for the First Baptist Church, and to extend the condi- tional use permit for the present church building for an additional two years, or until a new church is built. - 2 Council Minutes - 11/24/80 3. Consideration of Rezoning Lots - Riverwood Estates. As part of a subdivision plat presented by Floyd Kruse, known as Riverwood Estates, some of the proposed residential lots had the zoning line inter- secting the lots, thus creating portions as B-3 with the remainder as R-1. Mr. Kruse requested that Lots 4, 6 b 7, Block 1, Riverwood Estates, be rezoned from B-3 (highway business) to R-1 (single family residential), as the intended use of the lots would be for residential use. Lots 1, 2 6 3, Block 1, would remain commercial zoning, as they front along County Road 75 and one of the lots is now used for Dino's restaurant, a commercial business. Motion was made by Ken Maus, seconded by Phil White and unanimously carried to rezone Lots 4, 6 b 7 along with all of Lots 5 6 8, Block 1, Riverwood Estates, to R-1 (single family residential). (See Zoning ordinance Amendment 1980 989). 4. Consideration of Additional Compensation for Viking Pipe Service for Sanitary Sewer Cleaning on River Street from New Street to the Wastewater Treatment Plant. Viking Pipe Service Company recently completed a sewer cleaning project along East River Street from New Street to the Wastewater Treatment Plant along with televising Lite sewer line. Quotations were received from two firms, with Viking Pipe Service being the low quote with a maximum coat not to exceed $5,223.23. To a certain extent, these quotations were based on the beat estimate the City Public Works Director had at the time in terms of the amount of debris, etc, that would probably be located in the sewer line. Once Viking Pipe Service started the cleaning project, they encountered a large amount of debris in the line such as chunks of asphalt joint material, along with rocks and sand. This extra debris removal took more time than Viking Pipe originally estimated, thus Viking Pipe Service incurr(:d additional expenses, amounting to $3,266.77 in order to complete the project. Viking Pipe Service requested that the City consider payment for all or a portion of the $3,266 over -run as this segment of pipe had a very heavy amount of debris and because of the saga in the sewer line. It was the opinion of the Public Works Director that the City did rccoive extra benefit for the services performed by Viking Pipe Service, and he recommended that additional compensation be paid. Although a quote was received for Lite entire sewer cleaning job with sit amount not to exceed, a motion was made by Phil White, seconded by Fran Fair to pay one -hall (11) of the $3,266.77 over -run as it wa■ felt the City did receive extra benufit. Voting in favor: Fran Fair, Phil White, Arve Crimsmo, Ken Maus. opposed: Uan Blonigen. - 3 - 9 r Council Minutes - 11/24/80 5. Consideration of Sale of Sludge Truck to Paul A. Laurence Company. 04 The general contractor on the Wastewater Treatment Plant upgrading, Paul A. Laurence Company, will be responsible for all sludge disposal at the time of construction. As part of the Wastewater Treatment Plant grant, the City of Monticello will be receiving two new sludge trucks in the future, and it was recommended by the Public Works Director that the present '62 International sludge truck be sold to Paul A. Laurence Company for $3,500, plus a concrete apron in front of the new maintenance shed. Motion was made by Ken Maus, seconded by Dan Blonigen and unanimously carried to approve selling the '62 Int ernation3l sludge truck to Paul A. Laurence Company for $3,500 plus the installation of a new concrete apron at the new pole building at the Wastewater Treatment Plant. 6. Consideration of Ordering the Preparation of Plans and Soecifieations and Salvage Method - Oakwood School. Recently, an inventory list has been made up of the salvageable items in the Oakwood School building, that could possibly be saved prior to the demolition and removal of the School. The Council discussed whether it would be coat -effective for tile City _\ personnel to try and salvage many of these items prior to bidding of the .t�J building for demolition, or whether just a few of the basic items that are needed by the City should be removed and let the contractor have all other items in the building. it was noted that although some items such as windows, etc, may have some value, it was the consensus of the Council that it would probably cost more to have these items removed than what they could be sold for. in discussions with the contractor who removed part of the old school building in Buffalo, Minnesota, it was determined that the City could save money on the demolition costa if they could locate a suitable site locally for dumping the debris, such as the bricks, etc. This would help keep the cost down, as a large part of the demolition costs would be hauling the debris to a dump site, rte. motion was made by Phil White, seconded by Fran Fair and unanimously carried to have the Public Works Director, John Simola, and Lite City buginecr, John Radalieh, work together on preparing some simple specifications for the demolition of Lite Oakwood School Building. The Public Works Director would be doing the preliminary specification work with the CityLnuineer to review. Once the plans and specifications for the demolition are approved by the Council, both the Oakwood School Building and the Dowling house at the library site would be put on separate bids for sale or removal. J Council Minutes - 11/24/80 1. Consideration of Appointing a Person or Persons to Serve on the Rcig onal Hazardous Waste Criteria and Siting Committee. The City of Monticello received notice from Lite Minnesota Waste Management Board noting that all cities in the State have been identified as possible search areae for a hazardous waste disposal facility. In order to provide local input into a possible site selection or criteria used in selecting a future site, the Waste Management Board recommended that the City appoint a representative to attend any public hearings held on the matter. Motion was made by Fran Fair, seconded by Phil White and unanimously carried to appoint John Simolo, Public Works Director, and Dan Blonigen, Councilman, as the City's representatives to attend any meetings in regards to harardous waste disposal sites. 8. Approval of Bills - November 1980. Motion was made by Fran Fair, seconded by Ken Maus and unanimously carried to approve the bills for the month of November, as presented. (See Exhibit 11/24/80 Ul). 9. Approval of Minutes. Motion was made by Dan Blonigen, seconded by Phil White and unanimously carried to approve Lite regular council meeting minutes of tlavember 10, 1980 as presented. 10. Discussion on Additional Work on Commuter Parking Lot. Public Works Director, John Simolo, requested that Lite Council consider installing up to 100 tons of additional Class 5 gravel at the Commuter parking lot un 1-94 6 Highway 25, in an cffurt to squaru off Lite commuter lot. In addition, this extra work would provide for better drainage on the vice. Motion was made by Dan Blonigen, seconded by Ken Maus and unanimously carried to authorize the Public Works Department to purchase up to an additional 100 tons of Class 5 gravel to be inutnlled at $5.60 per ton. Meeting adjourned. Nick Wnlfste Icr Assistant Administrator RW/ns - 5 - t- CITYOF MONTICELLO 1981 BUDGET 11 C U 1981 BUDGET Assesaed Valuation $40,194,479 $41,883,008 I 1979 Levy 1980 Levy Collectible 1980 Collectible 1981 Amount Mills Amount Mills reneral $157,315 3.914 5 211,815 5.057 Street 143,075 3.560 177,975 4.249 Tree 2,150 .054 0 0 Park 31,400 .783 40,500 .967 C. 0. Revolving 115,300 2.069 119,955 2.BG4 Orderly Annex. Area 1,295 .032 750 .018 Fire 17,410 .433 24,380 .502 Bonds 429,406 10.682 471,978 11.270 $897,431 22.327 $1,047,353 25.007 Assesaed Valuation $40,194,479 $41,883,008 I t - EXAMPLE OF COMPARATIVE REAL ESTATE TAXES IN MONTICELLO - 1980 AND 1981 1980 $30,000 Homestead School District COLLECT1nu IN 1901 $ 147 County County 81 Hospital 131 11 City City 72 TOTAL TOTAL 5 311 $50,000 Homestead School District 5 307 County 169 Hospital 7.2 City 151 TOTAL S 649 $100,000 Commercial or Industrial - School District $1,956 County 1,076 Hospital 140 City 960 TOTAL $4,132 $100,000 Apartment COLLECT1nu IN 1901 School District $1,019 County 1,000 Ilospital 131 City 893 HOSPITAL I N a CITY 26.00\ SCHOOL COUNTY 1.09% 27.91% TOTAL $3,843 ALLOCATION OF TAXES COLLECT1nu IN 1901 MILLS School Diot'riCL 40.169 County 26.765 1100pita l 3.949 City 25.007 TOTAL 95.890 1981 $ 06 57 8 54 $ 205 $ 160 107 16 100 S 383 $1,727 1,151 170 1,075 $4,123 $1,526 1,017 15n 951 $3,644 41.89 27.91 4.12 26.08 100.00 - 3 - 1981 BUDGET -- SUMMARY OF PROJECTED REVENUES AND EXPENDITURES 1980 1980 Projected 1981 1981 Projected Balance Projected Projected Balance Budgeted Budgeted Balance 1-1-80 Revenues Expenditures 12-31-80 Revenues Expenditures 12-31-81 FUND General $ 62,196 S 353,365 $ 373,209 $ 42,352 $ 413,460 $ 413,460 $ 42,352 Street 68,070 159,825 191,850 36,045 188,745 188,745 36,045 Park 31,058 33,705 40,850 23,913 41,700 54,300 11,313 Fire (21,609) 66,129 31,875 12,645 36,700 36,700 12,645 Tree 34,876 25,475 30,790 29,561 13,500 13,500 29,561 Orderly Annexation Area 1,331 1,625 1,500 1,456 1,000 1,000 1,456 Planning 6 Development 20,153 1,250 3,000 18,403 1,275 4,000 15,678 Capital Outlay Revolving 229,241 122,000 160,820 190,421 128,000 0 318,421 Revenue Sharing 94,295 100,000 0 194,295 120,000 0 314,295 Liquor 212,668 853,200 859,800 206,068 956,775 910,800 252,043 Sewer 165,915 260,048 259,725 166,238 95,725 138,200 123,763 Water 36,410 61,925 50,115 48,160 63,850 68,975 43,035 TOTAL S 934,604 $2,038,547 $2,003,594 S 969,557 $2,060,730 $1,829,680 $1,200,607 DEBT REDEMPTION FUNDS 1960 G.O. Sinking S 48,989 S 37,467 S 36,085 S 50,371 S 37,227 S 35,005 S 52,593 1971 G.O. 26,156 8,141 13,070 21,227 12,920 7,740 26,407 1971 G.O. Yater 15.580 16,234 14,715 17,099 15,826 14,275 18,650 1973 G.O. 28,160 11,963 8,385 31,738 11,960 8,115 35,583 1974-1 G.O. Parking 7,240 18,955 16,793 9,402 16,324 16,270 9,456 1915 G.O. Maintenance Building 19,230 22,270 15,410 26,090 16,486 19,660 22,916 1975 G.O. 220,763 78,995 82,545 217,213 80,375 80,415 217,173 1976 G.O. 199,400 141,962 137,457 203,905 131,368 138,738 202,535 1977 G.O. 433,552 331,319 378,040 386,831 345,615 357,284 375,162 1978 G.O. 81,205 373,532 78,458 376,279 319,759 258,370 437,668 1979 G.O. 83,971 22,662 60,200 46,434 178,436 66,750 158,120 SUBTOTAL $2,098,851 $3,102,047 $2,844,752 $2,356,146 $3,233,026 $2,832,302 $2,756,870 SPECIAL ASSESSMENTS 8 CONSTRUCTION FUNDS 1977 Sewer, Water b Street $ 45,973 S 11000 S 25,973 S 21,000 $ 1,000 $ 0 $ 22,000 1978-1 Sewer a Yater 231,081 11,450 41,081 201,450 12,087 0 213,537 1978-2 Sewer 6 Yater Constr. 1,703 0 1,703 0 0 0 0 1979-1 Sewer b Water 305,152 7,800 212,952 100,000 6,000 0 106,000 1980 Sewer d Water Constr. 0 0 140,000 (140,000) 150,000 10,000 0 •1981 WTP Constr. Project 0 0 0 0 3,319,606 3,708,451 (388,845) Library Construction 0 0 10.000 (10,000) 225,000 465,000 (250,000) TOTAL $2,682,760 53,122,297 $3,276,461 $2,528,596 $6,946,719 57,015,753 $2,459,562 •WTP estimated to be 2/3 complete 11/31/81, total estimated cost to be $5,532,400 plus approximately $20,000 estimated for easements, etc. NOTE: Positive or deficit balances in construction 8 special assessments funds will be eliminated through transfers. - 3 - t BREAKDOWN OF REVENUES BY CATEGORY TYPE OF REVENUE Property Taxes, including Homestead Credit Assessments Sewer and Water Collections State Aids Interest Income Federal Aid Licenses, Permits 8 Charges Deputy Registrar Charges to Other Government Units Project Reimbursement Other TOTAL REVENUES I. - 4 - AMOUNT $1,047,353 46.01 617,943 27.15 147,475 6.48 139,325 6.12 115,686 5.08 112,929 4.96 37,300 1.64 24,625 1.08 12,520 .56 10,600 .46 10,495 .46 $2,276,251 100.00 t t BREA KDOWN OF EXPENDITURES BY CATEGORY TYPE OF EXPENDITURE AMOUNT % Bonds $1 ,002,622 52.18 Salaries 8 Employee Benefits 362,975 18.89 Police Protection 86,900 4.52 Capital Outlay 84,750 4.41 Telephone & Utilities 66,950 3.48 Repairs and Maintenance 44,850 2.33 Sanitation Contract 42,400 2.21 Insurance 34,100 1.77 Supplies 28,800 1.50 Chemicals 23,950 1.25 Gas & Oil 17,550 .91 Conference 8 Travel 10,300 .54 Information Center Operating Costs 8,800 .46 Costs of Individual Sewer & Water Hookups 8,600 .45 Summer Recreation 8,060 .42 Assessor 7,750 .40 Printing & Publication 7,250 .38 Planning & Zoning 7,225 .38 Street Repair 7,000 .36 Auditing 6,775 .35 Cleaning 5,100 .27 Dog Patrol 4,850 .25 Computer Costs 4,800 .25 Engineering Fees 4,600 .24 Business & Industrial Development 4,000 .21 Subscriptions & Dues 3,650 .19 Legal Fees 3,450 .18 Library Services 2,850 .15 YMCA Detached Worker 2,825 .15 Other 17.770 .92 TOTAL EXPENDITURES $1,921,502 100.00 NOTE: Does not include Construction or Liquor Funds. - 5 - 1981 BUDGET - GENERAL FUND 1980 1979 1st 1980 1980 1981 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET Revenues Property Taxes & H.L. $122,924 $ 71,698 $157,315 $157,315 $211,815 State & Federal Aids 127,185 38,011 128,435 136,650 127,950 Deputy Registrar 19,740 12,201 22,000 23,450 24,625 Bldg. Permit Fees 13,488 2,268 14,400 6,650 13,000 Liquor License Fee 12,993 5,723 13,000 13,000 16,000 Reimb. - projects for 23,343 15,628 28,925 26,350 31,100 Admin. Fees 17,616 2,562 5,000 2,750 5,300 Other 16,429 4,363 10,900 13,550 14,770 TOTAL 5330.375 $134.264 $351,050 $353,365 $413,460 Expenditures Mayor & Council $ 6,853 $ 3,536 $ 7,225 S 7,025 $ 7,300 Election Expense 0 0 1,350 1,350 0 Administration 88,304 50,542 99,000 102,625 120,125 Assessor 6,383 105 6,850 6,850 7,750 Auditing 5,500 3,595 6,225 9,595 6,775 Insurance 23,343 15,628 28,925 26,350 31,100 Engineering Fees 4,188 2,562 2,425 5,425 3,600 Legal Fees 2,194 2,836 2,000 4,075 2,500 Building Inspector 21,422 9,169 17,175 18,975 21,475 Bldg. Mntc. - City Hall 11,437 6,867 12,000 12,925 14,500 Police Protection 70,056 38,503 79,175 76,912 86,900 Civil Defense 32,359 3,716 6,550 7,850 9.000 Animal Control 8,315 3,359 7,575 7,u5U 8,275 Sanitation Contract 35,945 18,918 36,325 39,425 42,400 Senior Citizen Center 9,250 8,086 12,950 14,607 15,100 Planning & Zoning 3,138 3,753 2,700 6,575 7,225 Community School 3,000 0 3,500 5,730 8,060 Library - Operations 1,764 2,654 2,250 3,200 2,850 YMCA Detached Worker 0 0 0 2,500 2,825 Deputy Registrar 11,299 7,416 15,850 13,665 14,700 Other 1,206 1,308 1,000 500 1,000 TOTAL $345.956 $182.553 $351,050 $373,209 $413,460 -6- - 7 - 1981 BUDGET - STREET FUND 1980 1979 1st 1980 1980 1981 ACTUAL 6 HOS. BUDGET PROJECTED BUDGET Revenues Property Taxes 8 H.C. $105,254 8 66,520 $143,075 $143,075 $177,975 State 8 County Aid 3,434 O 3,775 3,775 4,150 CETA 0 1,976 0 4,000 0 Interest 3,741 0 5,700 5,700 2,000 Other 4,489 536 1,750 11900 1,970 Reimb. - Projects 81808 0 2,500 1,375 2,650 Transfer In 42,990 0 0 TOTAL $168,716 $ 69,032 $156,800 $159,825 $188,745 Expenditures Salaries $ 56,054 $ 33,958 $ 57,300 $ 66,875 $ 76,200 Employee Benefits 12,575 6,607 11.925 13,375 15,250 Utilities 20,998 10.648 28,200 22,000 24,850 Gas 6 Oil 5,563 4,270 8,800 9,400 10,625 St. 8 Prk9. Lot Rpr. 14,674 986 16,500 15,000 7,000 Equipment Repair 8,105 8,624 11,250 13,000 12,725 Supplies 14,362 5,785 9,075 12,300 13,900 Capital Outlay 71,863 31,460 32,125 32,125 22,475 Assmts. - Parking Lot 1,266 1,397 1.400 1,400 1 ,270 Other 3,169 1,691 4,650 6,375 4,450 TOTAL $208,629 $105,426 $181,225 $191,850 $188,745 - 7 - n -D- 1981 BUDGET - PARK FUND 1980 1979 1st 1980 1980 1981 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET Revenues Property Taxes & H.C. $ 35,360 S 13,612 S 31,480 S 31,480 S 40,500 Park Dedication Fees 2,941 0 2,280 0 0 Other 1,876 0 1,000 1,000 0 CETA 140 289 0 1,225 1,200 TOTAL $ 40,317 $ 13,901 $ 34,760 $ 33,705 $ 41,700 Expenditures Salaries $ 9,373 $ 6,596 $ 10,235 S 14,400 $ 18,575 Employee Benefits 1,348 887 2,125 2,875 3,725 Park Improvement 1,124 950 5,000 950 12,600 Information Center 4,284 2,898 4,575 7,825 8,850 Utilities 936 682 1,100 1,275 1,450 Repair & Maintenance 781 417 1,200 1,000 1,125 Supplies & Services 1,466 11599 1,800 2,150 2,425 Gas & Oil 489 76 625 550 650 Other 1,919 936 2,800 2,175 2,150 Capital Outlay 0 7,109 10,005 7,650 2,750 TOTAL $ 21,120 $ 22,150 $ 39.465 S 40,850 $ 54,300 n -D- Expenditures Salaries 1981 BUDGET - TREE FUND S 7,225 S 7,525 Employee Benefits 1,008 1980 1,600 1,400 1,450 Contracted Service 1979 1st 1980 1980 1981 Repair A Maintenance ACTUAL 6 MOS. BUDGET PROJECTED BUDGET Revenues 6,540 1,440 5,200 1,440 1,625 Property Taxes 8 H.C. S 3,524 $ 32 S 2,150 $ 2,150 $ 0 Assmts. - Tree Removal 0 0 2,000 0 0 8 Replacement 1,462 260 5,750 12,750 3,725 State Aid 8,099 4,753 8,400 6,925 7,225 Interest Income 2,826 0 3,000 3,000 2,300 Other 191 115 250 650 250 TOTAL S 16,102 $ 5,160 S 1 9,550 $ 25.475 S 13.500 Expenditures Salaries S 4,019 $ 2,29A S 8,200 S 7,225 S 7,525 Employee Benefits 1,008 256 1,600 1,400 1,450 Contracted Service 739 75 350 750 850 Repair A Maintenance 70 28 200 100 125 Replacement Trees 6,540 1,440 5,200 1,440 1,625 Capital Outlay 120 6,343 2,495 19,125 975 Equipment Rental 0 0 2,000 0 0 Other 686 173 1,200 750 950 TOTAL S 13,182 $ 10,613 $ 21,245 S 30,790 S 13,500 5 - 9 - '19A - 10 - 1981 BUDGET - FIRE FUND 1980 1979 1st 1980 1980 1981 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET Revenues Property Taxes & H.C. $ 31,576 $ 7,268 $ 17,410 $ 17,410 $ 24,380 Charges - Fire Call & Standby 3,350 4,300 4,000 6,775 6,000 Township Allocation 11,311 1,904 3,565 4,550 6,320 Transfer In 0 31,394 0 31,394 0 TOTAL $ 46,303 $ 50,866 $ 24,975 $ 66,129 $ 36,700 Expenditures Salaries $ 8,129 $ 7,580 $ 9,825 $ 12,725 $ 10,500 Telephone 369 200 450 450 500 Utilities 1,834 1,212 2,500 1,900 2,150 Gas & Oil 390 500 500 1,000 11000 Equipment Repair 2,237 1,400 1,600 2,525 2,850 Supplies 472 960 700 1,500 1,500 Legal 13 0 100 50 100 Training 2,430 1,749 1,400 2,675 3,000 Insurance 1,886 1,392 3,650 2,500 3,000 Capital Outlay 44,299 2,872 2,100 4,200 11,300 Other 0 0 300 100 300 Building Repairs 9,200 612 500 900 500 Retirement Benefits 1,350 0 1,350 1,350 0 TOTAL $ 72,609 $ 18,477 $ 24,975 $ 31,875 $ 36,100 '19A - 10 - t IL :- 1981 BUDGET - ORDERLY ANNEXATION AREA 1980 1979 1st 1980 1980 1981 ACTUAL 6 MOS. BUDGET PROJECTED BUDGE"i Revenues Property Taxes - H.C. $ 939 $ 14 $ 1,295 $ 1,295 $ 750 Township Payment 320 0 255 255 200 Other 79 0 100 75 50 TOTAL $ 1 ,338 $ 14 $ 1,650 $ 1,625 $ 1 ,000 Expenditures Salaries $ 944 $ 531 $ 1,150 $ 1,050 $ 800 Travel 106 68 200 150 100 Professional Fees 0 125 200 250 100 Other 82 28 100 50 0 TOTAL $ 1.1 32 $ 752 $ 1 .650 $ 1 ,500 $ 1 1000 I- t 1981 BUDGET - SEWER FUND Expenditures Salaries S 31,029 1980 8 36,425 S 44,475 S 51,600 Employee Benefits 1979 1st 1980 1980 1981 Utilities ACTUAL 6 MOS. BUDGET PROJECTED BUDGET Revenues 15,577 5,651 5,100 10,000 7,000 Sewer Collections $ 52,688 S 30,713 $ 72,750 S 75,325 S 76,250 Connections 8 Permits 10,869 3,768 10,000 7,500 11,000 Assessments 179 0 525 150 150 Interest 7,613 0 4,000 7,500 6,500 Property Taxes - H.C. 11,548 54 0 C 0 Other 429 279 0 600 500 CETA 0 323 0 2,925 0 Reimb. - Projects 4,404 0 1,250 675 1,325 EPA 8 PLA Funding - $ 43,492 S 88,525 S 94,750 5109.800 Step II 144,090 0 0 0 0 TOTAL $231,820 S 35,137 S 88,525 $ 94,675 S 95,725 Expenditures Salaries S 31,029 S 20,855 8 36,425 S 44,475 S 51,600 Employee Benefits 5,853 3,752 7,475 8,900 10,325 Utilities 6,203 4,564 9,350 9,350 10,575 Repair 8 Maintenance 15,577 5,651 5,100 10,000 7,000 Gas 8 Oil 2,265 1,292 1,500 3,400 4,050 Sewer Line Repairs 2,848 81 3,000 1,000 6,000 Treatment Chemicals 9,374 5,272 15,000 12,000 13,550 Engineering Fees 166,069 127 1,500 350 500 Individual Services 0 0 600 400 600 Testing 2,876 702 2,900 2,100 2,375 Capital Outlay 0 0 2,900 0 0 Other 4,309 1,196 2,775 2,775 3.225 TOTAL (Be6oreeciati,,$246.403 $ 43,492 S 88,525 S 94,750 5109.800 Depreciation Acquired Assets $ 4,679 $ 2,438 S 4,875 S 4,875 S 8,925 Contributed Assets 73,427 42,500 83,275 85.000 95.000 TOTAL (including $324,509 $ 88,430 $176,675 $184,625 $213.725 depreciation) - 12 - I Revenu es 1981 BUDGET - WATER FUND 1979 ACTUAL Water Collection $ 37,858 Water Meter A Hookups 7,691 CETA 0 Other 461 Interest 2,594 Reimb. - Projects 4,403 TOTAL $ 53,009 Expend itures $ 54,225 Salaries $ 14,435 Employee Benefits 3,303 Util ities 6,195 Repa it A Maintenance 2,305 Waterline Repair 1 ,375 Treat Chem. A Supplies 5,400 IL Indi v. Svcs. A Supplies 8,530 Capi tal Outlay 0 Tel a phone 253 Othe r 2,264 TOTAL (before depre- $ 44,060 ciation) w 1980 1st 1980 1980 1981 6 MOS. BUDGET PROJECTED BUDGET S 18,927 5 53,150 $ 53,150 $ 54,225 2,471 6,000 5,000 6,000 125 0 1,000 0 59 300 100 100 0 2,500 2,000 2,200 0 1,250 675 1,325 $ 21,582 $ 63,200 $ 61,925 $ 63,850 $ 7,251 S 22,600 $ 17,275 $ 18,925 1,501 4,625 3,450 3,775 3,757 8,150 8,150 9,200 214 6,800 2,150 7,925 949 2,500 2,000 2,500 4,494 7,800 9,200 10,400 1,900 6,500 4,000 8,000 0 1,500 0 0 127 350 300 350 640 2,375 1,975 2,500 $ 20,833 $ 63,200 $ 48,500 $ 63,575 Depreciation Acquired Assets $ 1,460 $ 1,675 $ 1,675 $ 1,675 $ 2,175 Contributed Assets 73,772 41,575 75,375 83,150 93,150 depreciation) 40 250 $133,325 $158,900 TOTAL including $119,292 $ 64,083 __��.....�....._...._..- $133,.....,._ • 13 - CITY OF MONTICELLO PROJECTED INCOME STATEMENT LIQUOR FUND - 14 - 1979 1980 1st 1980 1980 1981 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET SALES Liquor $243,487 $116,062 $292,075 $260,375 $302,025 Beer 332,874 187,419 376,800 426,525 494,775 Wine 75,820 35,435 89,350 88,500 102,675 Misc. 29,838 15,166 37,550 34,100 39,550 TOTAL SALES $682,019 $354,082 $795,775 $809,500 $939.025 GROSS INCOME Liquor $ 52,144 $ 27,232 S 58,400 S 58,425 S 67,775 Beer 59,978 32,173 67,825 75,025 87,025 Wine 23,099 10,666 26,800 26,800 31,100 Misc. 7.882 4,547 9,400 9,600 -1-1 ,150 TOTAL GROSS INCOME $143,103 $ 74,618 $162,425 $169,850 $197,050 FREIGHT $ 3,441 $ 1,610 $ 4,525 $ 3,675 S 4,250 OPERATING EXPr-!:SES Salaries $ 38,606 $ 22,506 S 44,725 $ 45,000 S 51,750 Employee Benefits 5,149 2,882 6,025 6,300 8,275 Utilities 8 Fuel 6,854 4,215 9,750 9,175 10,350 Insurance 14,310 5,688 20,950 13,000 15,350 Depreciation 7,971 4,064 8,000 8,300 8,600 Supplies 2,972 1,882 2,500 3,400 3,825 Repair 8 Maintenance 1,105 443 675 900 1,025 Advertising 1,864 863 1,200 2,000 2,300 Audit 1,500 1,600 1,700 1,600 1,800 Telephone 532 315 625 625 700 NSF Checks 10 0 350 200 200 Misc. Expense 651 454 1,300 650 800 TOTAL OPERATING EXP. $ 81,524 _$ 44,912 S 97,800 S 91,150 $104,975 TOTAL OPERATING INC. $ 58,138 $ 28,096 $ 60,100 S 75,025 S 87.825 OTHER EXPENSES Other S 0 $ 0 $ 500 $ 200 $ 400 Unemployment Comp. 35 256 400 400 500 Int. Exp. - Bonds 10,692 4,899 9,725 9,725 8,700 TOTAL OTHER EXPENSE $ 10,727 $ 5,155 $ 10,625 S 10,325 $ 9,600 OTHER 114C014E Cash Over (Short) $ 3 $ (176) $ 0 $ 0 $ 0 Invest. Int. Income 14,215 10,263 4,500 17,525 17,750 Contract Int. Inc. 3,060 918 1,075 1,075 0 CETA 0 185 0 3,500 0 TOTAL OTHER INCOME S 17,278 $ 11,190 S 5,575 S 22,100 S 17„750 NET INCOME $ 64,689 $ 34,131 $ 55j.050 $ 86.8gQ- $ q5,gZ.VL- - 14 - 1981 BUDGET CAPITAL OUTLAY EXPENDITURES GENERAL FUND Mayor & Council Unallocated S 200 Administration Unallocated $ 500 Building Maintenance Pictures 5 300 FM System 250 S 550 Building Inspection Unallocated S 250 Civil Defense Communication Equipment $ 400 Animal Control Cages $ 300 Senior Citizen Center Unallocated S 200 Deputy Registrar Unallocated S 200 STREET FUND Dump Truck $16,000 Hack Saw 500 Loft - Maintenance Oldg . 400 Trailer 400 Air Conditioner 375 Blacktop Maintenance Area 1,800 Air Compressor 11000 Unallocated 2,000 2S 2,475 PARK. FUND icniq benches 500 Push mower S 250 Landscape Rake 1,500 Unallocated 500 2,750 - 1s - t 1-1 L'1 TREE FUND Chain Saw $ 400 Log Lifter 275 Unallocated 300 FIRE FUND Smoke !flasks (2) $ 1,250 Rubber Suits (2) 2,000 Air Tanks (6) 1,125 Radios (2) 1,800 Pagers (2) 800 Deluge Gun 2,000 Water Cans (4) 400 Training Aids 300 Rubber Boots (3 pair) 225 Pump 1,100 Helmets 300 *SEWER FUND Jet Cleaner(use City -owned 72 lnt'l Chassis)$22,000 Pickup Truck (50% sewer/50% water) 3,500 Ladder - Lift Station 1,100 Boom Winch 1,800 *WATER FUND Pickup Truck (50a sewer/50x water) S 3.500 Valve Equipment 11900 *Water S Sewer Funds are enterprise funds and fixed assets and equipment are depreciated. - 16 - 5 975 $11,300 52B,400 $ 5,400 EXAMPLES OF EFFECT OF ADJUSTMENTS TO BUDGET Assumption: Illustration listed below are presented to give readers an approximate idea of the effect of a $1,000 increase or decrease to the following types of taxpayers: $ 30,000 Homestead b .054 or 5.4 Cents $ 50,000 Homestead .100 or 10.0 Cents $ 50,000 Business .538 or 53.8 Cents $100,000 Bus iness 1.075 or 107.5 Cents $100,000 Apa rtment .950 or 95.0 Cents For example: A $15,000 increase in the budget raised by local taxes would increase the taxes on a $50,000 home $1.50 (15 x .10) 17 - Council Agenda - 9/22/80 1 , w�l'1• Public Hearing on the Proposed 1981 Budget, Including Appropriation of Federal Revenue Sharing Funds. PURPOSE: Federal Revenue Sharing Law requires that a public hearing be held on the appropriation of Federal Revenue Sharing funds and also on the City's entire budget. Enclosed you will find the City's proposed budget for 1981, which calls for $6,946,719 in revenues, and $7,015,753 in expenditures. It should be pointed out that approximately 50% of the revenues and expenditures is as a result of the City's construction of the Wastewater Treatment Plant, which is estimated to be approximately 2/3's cnmplute at the end of 1981. Exclusive of construction and special asneasment funds, the budgeted revenues would be $3.2 million, and the budgeted expenditures would be $2.8 million. Following are aignificant items relative to the budget: RESERVE - Listed below is a computation projecting the ree,erves for the City of Monticello to December 31, 1981: PROJECTED REVENUES - "General" Type Funds 12-31-81 *$1,200,607 PREVIOUS APPRUPRIATIONS Sewer Fund for Wastewater Treatment Plant $123,426 678 Revenue Sharing for Wastewater T•rcatment Plant 1522,000 ,000 (368,104) Liquor Fund - dedicated for bond retirement 5 SUBTOTAL $ B)7,s m POSSIBLE APPRO11I(1ATIUN ReVI`aatl Sharing for Wastewater Treatment Plant (112,929) ADDITIONAL APPROPRIATION NEEDED Fur Wastewater T7,•a LUn,:nt Plant ($575,000 less previous appruprintions of $316,104 along with expected additional Revenue Sharing appropriation of $112,929) (145,967) TOTAL AVAILABLE RESERVE $ 573,607 POSSIBLE ADDITIONAL APPROPHIATIONS Commuter Parking Lot (100 spaces) $ 30,000 Tank Truck - Fire Dept. 42,500 Civil Defense Siren 15,000 Scalcoating 27,500 Hoist - Maintenance Bldg. 4,800 Lntercuptur Sewer 1,000,UGU ate. ;1:J,000 has already been deducted from Liquor Fund Itcsurvua for funding of -Oakwood School and demolition of building. - 15 - kyr' Cuunc i I Agenda - 9!22.180 MILL LEVY - Total Hill Levy for the City of Monticello is 26.194 Mile which is an increase of 3.867 mills from last years' mill levy. As a• ' result of this increase, a $30,000 homestead would pay approximately $8.27 more in real estate taxes and a $50,000 homestead would pay $15.35 and a $100,000 commercial establishment would pay $166 more per year. As you can see by the budget, the actual real estate taxes for homestead:; will be significantly down from 1980, despite the fact that the City's will levy has increased. The main teason for this is due to the change in homestead credit provisions. As you recall at our last meeting on the proposed use of Federal Revenue Sharing funds, the initial indication by the Council was to utilize these funds - $112,929 expected in 1981 - towards Lire City's. share of the Wastewater Treatment Plant. As you can see by the above computation relative to the appropriations towards the i:astcvater Treatment Piant, this only leaves $145,967 to be funded by the City of Monticello. Since construction will most likely not be completed until 1982, there appears a good likelihood that the 1982 allocation of Federal Revenue Sharing dollars could also be used towards the Wastewater Treatment P1a11L with very little balance having to be subsidized by other funds. POSSIBLE ACTION: Consideration of the appropriation of Federal Revenue Sharing funds to be received in 1981 towards the City's share of the Wastewater Treatment Plant, and the adoption of the 1981 budget with any revisions. REFERENCES: rnclosed copy of tike proposed Budget for 1981 - 16 -