Loading...
City Council Agenda Packet 02-28-1983�J AGENDA FOR THE MEETING OF THE CITY COUNCIL February 28, 1983 - 7:30 P.N. Mayor: Arve Grimsmo Council Members: Fran Fair, Ren Maus, Dan Blonigen, Jack Maxwell. 1. Call to Order. 2. Approval of the Minutes of the February 14, 1983 Regular Council Meeting and the Minutes of the Special Meeting held on February 15th. 3. Citizens Comments/Pot it ions, Requests, and Complaints. Old Business. 4. Consideration of Ratification of Renegotiated Refuse Contract. 5. Consideration of Ch. Ord. 88 5 89 with the Paul A. Laurence Company on the wastewater Treatment Plant Construction Contract. G. Consideration of a Rrnnnat for Additional fees for Engineerinq Services (Postponed from January 10, 1983 Council Meeting). Now Business. 7. Consideration of Bide Received for Proposed Improvements to Meadow Wk. B. Consideration of the Acquisition of an Air Compressor for the Maintenance Department. 9. Consideration of February Bills. 10. Adjournment. C WA COUNCIL UPDATE February 28, 1983 I spoke with Don Smith on Thursday morning, the 24th to tell him that in the future we intended to be publishing just summaries of the minutes. I told him that I thought we could save nearly $1500 by doing that. We had a rather lengthy discussion over whether or not it was good for the City to publish only summaries and whether or not the money would be well spent by letting the public see the entire printing. It is my contention that it is the newspaper's obligation and in fact they do a fairly good job of it, to reporting the main gist of the meeting over and above the actual actions taken and that there are many detail lines within the minutes proper that are unnecessary to reveal what happened at a particular Council meeting. Because Thursday is after the agenda deadline, Don was unable to get a formal spot on the agenda, but I suggested that he tomo right at the beginning of the meeting during the Citizens Comments section to address the Council. 8e said he would be there. There is one factor that was originally overlooked that will be brought up and T don't have all of tho infnrmation for ynu right rim. L That has to do with chs fact that wo will continue to print all of the bills so that we will. not see an automatic reduction of one half or greater because the bills will continuo to be printed. It is Don's contention that the bills take up a greater portion of the actual printing throughout the year and mince we aro not reducing that, we aren't really reducing the cost. I am having Marlene count actual newspaper linen for the year 1982 and total up the number of lines that ware text of the minutes and the number of lines that wore bills. That should give us a fair indication of what we could charge. Lastly, the total figure on printing of minutes only (this is not logals, notice of hearings or anything clue like that, minutes only) is $3,311.39, we hope by Monday night to be able to have that broken down into actual text and bills. `MINUTES REGULAR MEETING - MONTICELLO CITY, COUNCIL' February 14„'1983 - 7:30 P.M. Members Present: Arve A. Grimsmo, Fran Fair, Jack_ Maxwell, Kan Maus, Dan Blonigen. Members Absent: None 2. Approval of the Minutes. A motion was made by Blonigen, seconded by Maxwell and unani- mously carried to approve the minutes of the regular meeting hold on January, 24, 1983. 4. Consideration of Meadow Oak Final Plot. Mr. Dick Knutson and Bob Bemboom, representing the Meadow Oak Limited Partnership, reviewed with thn Council the proposed final platting of the Meadow Oak Subdivision. It was noted by Mr. Knutson that the ownership problem in regard to this land should be resolved by February 28th Council, meeting at which timo the Meadow OakLimited Partnership intends to record' three separate plots as .follows: A. Meadow Oaks - This plat will cover the entire projott amounting'to 165L acres and will be subdivided into'16 outlets. S. Moadow'Oaks Estates - Will constitute a roplat of Outlet B and will be subdivided into,large lots in- tended for single family dwellings consisting of 33 lots. C.- Meadow,'Csks Second Addition - Will constituto a.ror plat of Cutlet .P into small residential lots intended to servo as home sites for, manufactured housing con - listing of 39 lots. As part of the Planned Unit Development under which this sub- division is boing handled, the Council discussed some of the covananta that wore being proposed by the developers in regard to items such as seeding, sodding, number of homes with Dase- ments, tree plantings, and accessory buildings. The partner- ship's proposal for covenants included requirements that the sodding of all front yards for each hoe will be completed within one year from the date the City issues a certificate of occupancy for that horn. It was the Council's racomssen- dation that the wording of the covenant be changed to re- quire seeding or sodding of the front and roar yards of any _l home be completed within 60 days after a certificate of occupancy is issued or if not practical due to weather con- ditions, by May lot of the succeeding year. - 1 - Council Minutes - 2/14/83' Another concern expressed by the Council was relative to the requirement that at least one-third of all manufactured home lots will have basements. Mr. Knutson noted that it was his opinion that the percentage will be closer to 70% of all homes built will have basements but Council members. expressed concern over the problems the neighborhood could have with outside storage if a house Boas not have either; 1. A basements 2. A garages or 3. A storage accessory building. The possibility exists that a new home could be built without a basement and without a garage and as a result, no facilities would be available for storage of even small minor items, such as bicycles, lawn mowers, etc. It was the recommendation of the Council that if a manufactured home did not have either a basement or a garage built at the time of occupancy, an additional covenant should be placed against all of the property requiring that a wooden storage accessory building con sisting of a minimum of 96 square fact be built to provide storage facilities for the home owner. Mr. ,Knutson noted that this would be incorporated into tho covenants and that the building would be required to be wooden and also be required to match the color of the house. If the building was on a permanent foundation, it would have to meet the Stato building colo. It was also recommended by the Council that any trap plantings' associated with the landscaping for each home require 'that the trace be planted on the home owners property and not on the boulevard as initially proposed. A motion was then made by Maxwell, seconded by Fair and unanimously carried to approve the final plat as presented for creating the entire subdivision into 16 large outlot■ and also to approve the final plat for Meadow Oaks Estates and Meadow Oaks second Addition consisting of 33 and -39 lots, respectively, contingent upon all of the changes noted above regarding the covenants being incorporatod into the final plat. 5. Consideration of a Report from the Oakwood Block Subcommittee. Recently, Council Members Maxwell and Maus along with City Administrator, Eidem, met with Mr. Marren Tiogen of Security Federal to discuss their latest offer for the purchase of the Oakwood Block. Security Federal's most recent offer was for the entire block for the sum of 0250 ,000. 2 Council Minutes - 2/14/83 The Council, in reviewing this offer, by consensus feels that the City should continue to ask $300,000 for the parcel. It was the consensus of the Council that the City would like to control the development on this block by possibly a PUD de- velopment that could allow some variances from our normal requirements depending on the development, but would not make the restrictions too prohibitive to discourage development. It was noted that the original concept plan for developing this block,proposed buildings that would front on both Walnut Street and h'vy 25 with parking down the middle of the block and it was still the Council's opinion that they would be favorable to this type of development. As a result, a motion was made by Maus, seconded by Maxwell and unanimously carried to propose a counter offer to Security Federal offering the Oakwood Block for $300,000 and noting that the City would like to see the block developed under a PUD concept and would be willing to work with the developer to achieve this goal. The offer would be good for GO sixty days or April 15, 1983. G. Consideration of Chanqe Order 487 on the Wastewater Treatment Plant Construction Project. A notion was mads by Maus, seconded by Maxwell and unanimous- ly carried to approve change order 487 on the Wastewater Treatment Plant Construction Project with the Paul A. Laurence Company that adds 870 to the cost of change order 485 due to an error in addition. 7. Consideration of Issuinq a Certificate of Substantial Comple- tion for Wastewater Treatment Plant. On January 3, 1983, the Paul A. Laurence Company indicated that they were substantially complete with the Wastewater Treatment Plant Project an identified in Part 1 of the bid proposal In tho plans and specifications. Substantial completion means that a portion of the Wastewater Treatment Plant can be used for the purpose for which it was intended and that the City assumes responslbility for the plant. A detailed inspection of the project was reviewed by the project engineer and the City Staff and items needing attention by the contractor Were noted totalling $140,408. The City is currently retaining 5% of the completed work or 8242,084 and it was recommended that we could reduce the retainags to 2.9% or 8140,408 which should be an adequate reserve to complete the project. 3 - Council Minutes 2/14/83 A motion was made by Fair, seconded by Maxwell and unanimously carried to approve issuing a certificate of substantial com- pletion on the Wastewater Treatment Plant to the Paul A. Laurence Company and to reduce the retainage on the project from 51k to 2.9% or $140,407.85. 8. Consideration of Establishinq a Fund to Supplement Emplovee Insurance Benefits. In September, 1982, the City of Monticello was informed by its insurance carrier for group health coverage that the company was instituting changes in its group policy that would reflect some cuts in benefits for the city employees. The City Staff over the: past few months has obtained pro- posals from other group health insurance companies for the pur- pose of reviewing the possibility of changing insurance com- panies if necessary to provide the employees with coverage they have had for the past five years. Of the proposals sub- mitted, the monthly premiums varied from approximately $3,000 to over $3,800 par month for policies that could provide some of the same benefits the City'a present group health carrier had. It was noted that the City is basically satisfied with Un pLeuent insurance carrier and it was recommanded that as an alternative to switching insurance companies, the City could establish an escrow fund for cacti eviployeo for the purpose of re-ostablishing some of the benefits cut by the present policy. The recommended procedure was that the City could establish an escrow fund that would set aside $30 a month per employee that could be used by rho employee to make up for any dif- farencos and reductions that have taken place in the now policy over the old policy. The primary areas of coverage reduction were in the deductible portion for each member and also some areas of coverage ware reduced from 100% coverage to 80% coverage. Council members expressed concern over establishing an escrow fund that would be permanent in nature but the general consensus was that the City could establish an escrow fund as suggested for the year 1983 at which time it could be reviewed during salary negotiations in the fall. Additionally, it was singgestad by some Council members that the City consider the possibility of obtain- ing insurance coverage that has a higher deductible per individual, but then the City could establish elf -insurance to sale up the difference. Although exact figures were not available, it was assumed that the reduction in the monthly coal for a higher deductible could bs set aside to help reimburse the employees for the higher deductible cost. .=o Council Minutes - 2/14/63 C� After discussion on what medical items should be allowed to be used from an escrow fund, a motion was made by Maus, seconded by Maxwell, to authorize the establishment of an escrow account at $30.00 per month for each employee be- ginning January 1, 1983, until the end of December, 1983, with a maximum par employee contribution of $360 to be used by the employee to make up for the decreasesin benefits under the deductible portion and also any decreases in benefits resulting from the employee picking up 20% of all medical bills. The fund established would pay benefits two times a year on June 30th, and December 31. Voting in favor was Maus, Grimsmo, Maxwell and Fair. Opposed: Blonigen. 9. Consideration of Bids for the Acquisition of Sewer and Water Department Van. Public works Director, John Simola, recently solicited quotas from throe area car dealers for the acquisition of a now sewer and water department van. The following quotations were received: Gould Brothers Chov. 1983 G20 Chov., 8 -week delivery, 17 MPG, EPA est. with smaller tires, no service manual, leas hour V motor. Total $10,459.05 Leas Trade 1.374.05 Coat 5 9,085.00 Country Chrvelor - 1983 8250 Dodge, 6 weak delivery, 18 MPG EPA est. lose hour motor, service manual $27.50 extra. Total $10,241.66 Lusa Trade 1.445.85 Cost $ 8,795.83 Monticello Ford - 1983 E150 Ford, N/A weak dolivary. 16 MPG CPA oat. loss hour motor, service manual, $40.00 extra. Total $10,359.70 Luau Trade 1,134.10 Cost 5 9,225.60 The initial quotations indicated that Country Chrysler of Elk River would be the apparent low bidder, but consider- able discussion occurred by the Council concerning whether a purchases of this nature should be purchased locally for C a bottor service and loss man hours lost in taking the vohicla for servicing In addition, it woo noted that the present van is a Chov. model and the City of Monticello las had satisfactory service over the past 9 years. .=o Council Minutes - 2/14/83 As a result, a motion was made Fair, seconded by Maxwell and unanimously carried to authorize the public works director to negotiate with Gould Brothers Chev. and to authorize the purchase of a new 1983 Chev. van in an orange color provided a suitable price equal or less than the Country Chrysler bid of $8,795.83 can be met. Meeting Adjourned. Rick Wolfstollcr Assistant Administrator W 14INUTES SPECIAL MEETING,- MONTICELLO CITY COUNCIL 4, February 15, 1983 - 7:00 A.H. Members Present: Arve Grimsmo, Jack Maxwell, Dan Blonigen, Ken Maus, Fran Fair. Members Absent: None. A special meeting was duly held at 7:00 A.M. Tuesday, Feb- ruary 15th, 1983 for the express purpose of conducting evalua- tion sessions of the City Administrator, the City Attorney, the City Planner and the City Engineer. Administrator Eidem began the meeting stating that he felt Con- sultant evaluations should be hold on periodic basis to keep the perimeters of the working relationship clearly dofined. He noted that at salary negotiation time, he himself was not formally evaluated and while the salary increase granted seemed to express general satisfaction with his performance, he wished to be in- cluded in the evaluation so that wore there areas that he could improve upon, he would be alerted to them and could begin work on improvement. Council mrmlwrn Meuq and Fair both raised the issue that Eidem seemed to react personally when a professional recommendation was not accepted by the Council. Eidem concurred. He stated that he would continue to defend and debate strongly his recommendations, but if those recommendations ware not accepted by Council action, he would do his bast not to let it .bother him. City Attorney, Gary Pringle, came before the Council next. Eiden requested that Pringle prepare quarterly reports for him that stipulate, among other things, the current status or disposition on all city cases and in the event cases wore pending a proposed plan of action. Pringle said he thought this would be a good Idea and he would be happy to do it. Pringle noted that his now rates would be $50.00 per hour, which is $10.00 per hour lass than his usual rate. Eidem addressed comments that were made earlier about Pringle's accessibility and it was agreed that all legal business, whether initiated by the Public Works Director or Council Member, Finance Director or any other city official would be channeled through Cidom, since he meets with Pringle on a weekly basis. Pringle also.gave a brief explanation to the members of the Council about why, in some cases, he must remove himself from a particular case and recommend different counsel. Mayor Grimsmo raised the questions Loncerning Pringle's success ratio in handling city casesp Pringle noted that he had never lost a city case at this time. Council Minutes - 2/15/83 John Badalich, representing consulting engineers. Orr -Sc holen- mayeron, s Associates, was present to discuss their performance as well as a proposed new contract. Eidem suggested that the actual contract negotiation be postponed and discussed between this meeting and the next regular meeting and if agreed upon would be ratified at that next meeting. Eidem did raise a question concerning hourly fees on smaller construction pro- jects and whether or not language of this sort "not to exceed" could be inserted when dealing with hourly fee projects. Badalich indicated that would be acceptable. Eidem also asked the question as to whether or not there could be alternative types of feasibility studies that the City could request rang- ing from the very general one to three page typo report to the more complex and detailed. Again Badalich said there would be no problem. Badalich raised the question as to who was to authorize work done by the engineering firm. The issue of work authorized by the former zoning administrator with respect to property exchange near Dundas Road was raised. The Council stipulated that all engineering authorization must be done through the administrator's office. Eidem noted that in particular cases, the authorization may be of a nature of rrecifyinp another person to work with the engineering firm. Eidem stated that since his knowledge would be limited in the engineering field, it would not be efficient to have to got coparato authorization on every piece of detail that the public works director could more efficiently handle. Public Works Director, John Simola, also raised a question about how soon after completion of a project the City could expect to receive their "as builts". This iosuo is to be worked out betwoon the engineer and Simola on their own time. Before leaving, Badalich noted that it might be wise in the near future to investigate the possibility of updating the c ompre- honsivo plan. John Uban, representing Howard Dahlgren c Associates, the City's Consulting Planner, was the last parson to can before the Council for evaluation. As with the OSM evaluation, the question of authorisation was raised. Again, the Council directed Ulan that any work should be authorised expressly through the administrator's office unless such authorization Is given by the Council to work directly with sans other member of the City Staff. Ubmn noted that work with City of Monticello projects was occaslonblly more time consusing since his fins was used on an as needed basis rather than cn an on going basis that would allow them to stay familiar with all the developments. Uban noted that some cities paid a basic retainar fee that accommodated the on going review of all city occurrences. He said that the City may wish to investigate that matter. Council Minutes - 2/15/83 C.+ In concluding the meeting the Council noted that, in general, the consultants all were performing acceptably, but that periodic evaluations could be effective in keeping the working relationship efficient and productive. Before adjournment, Eidem raised the issue of having summaries of Council meeting minutes published rather than the entire text of the proceedings. Be noted that legislation allows for pub- lication of summaries, and by doing so the City could save $1500 or more. The Council gave their unanimous support to this procedure. Eidem said he would talk to the publisher about the change. There being no other bussines, the meeting was adjourned. Theme Eidem City Administrator `\ - 3 - Council Agenda - 2/28/83 AGENDA SUPPLEMENT 4. Consideration of Ratification of Reneqotiated Refuse Contract. (T.E. an Tuesday, February 22, 1983, 1 met with Al Corrow to discuss renegotiation of the existing refuse contract. As you recall, the reason we looked at renegotiation rather than waiting for the bid procedure was due to the fact that we are fully anticipating only one bidder in August. This,of course,is the risk aspect involved with renegotiation. Al Corrow had made it known to us early last fall that he very much likes the contract that he has with the City, but that he is faced with the acquisition of a major piece of equipment and that he had computed what a minimum charge would have to be for him to buy that equipment. He said at that time that he would not buy the equipment if he was uncertain as to whether or not he would continue this contract. Rick Wolfstallor also noted that the original bid submitted two and half years ago left a substantial amount of money on the table so that he could got in. If we rabid the project in August, we are faced with the possibility of one bidder caning in at a relatively high rate which for refuse service, we would pretty much have to take in order to continue to provide the service. Late in the fall, Rick, Al Corrow and I mat to discuss possible renegotiation of the contract and he explained that $5,200 a month would be what he needed. My counter suggestion was that rather than going right to $5,200 in September, we investigate an increasing scale and in addition, we would make payment retro -active to January 1, 1983, the and result being Corrow would re- ceive more money for January through August of 1983, but in the long run at the completion of 1986, the City would be. saving =nay. I have also checked with the League of Cities and all re- search indicates that there is no violation in renegotiating this contract and avoiding the open bidding law. In addition, there is an Attorney General's opinion that says that garbage contracts are not subject to the open bidding requirements any- way. I think I must stress that this entire procedure involves a bit of a gamble. If we hold out and let the contract run its term, one of two things can happen at the next bidding process. First, we could have competitive bidding that would produce a price less than that which we are presently negotiating. - 1 - Council Agenda - 2/28/83 Second, we could find non-competitive bidding which has a yielded price considerably higher than that which we are negotiating at this time. This is the risk we are taking. The formula I used for the purpose of renegotiating is working with the 1983 budget- ed figure and projecting 100 annual increases thereafter. I am aware that 10% may seem steep, but I am computing that utilizing the fact that there has been no increase over the past three years so that the net affect is considerably less than the 10%. At the end of 1986, as the price has escalated we may at that time wish to rebid the project or reinvestigate refuse pickup all together. Money being what it is, there may come a time we even wish to investigate initiating a user fee for garbage pickup which up to this time we have been fortunate enough not to have to use. ALTERNATE ACTION: 1. No renegotiation, allow contract to run as is and ro- bid the service in June or July. 2. Ratify the renegotiated contract, utilizing the figures shown on the reference page, thereby extend- ing contract through December 31, 1986. 3. Be willing to renegotiate but at a different figure other than what Mr. Corrow, and I have agreed upon. RECOMMENDED ACTION: p2 NOTE: I should point out that any con- tract for refuse service does have an escape clause so that if at same time prior to 1986, we elect to pursue an alternate method of financing or providing refuse service, we can got out of the contract with proper notice being given. REFERENCES: Financial data on the proposed renegotiated contract. - 2 - C In each example, by renegotiating and making rotro-active to 1/1/83, Corrow gains $3,640.00 - This is his incentive to renegotiate rather than wait for the bids. $3,761 to 65,200 is a 38.1% increase. 0 SANITARY SERVICE i -" 1983 BUDGET - $50,675.00 4,222.92/month Currently paying $3,761.50 through August 31, 1983 Corrow says he'll have to have $5,200/month which comes to $62,400 per year. The following examples assume: 1. Contract changed calendar year term. 2. 3 more years to 12/31/86. 3. $5,200 is new bid price, effective 9/1/83. EXISTING REMEGOTIATED 1/1/83 to 8/31/83 $3,765 $4,220 X 8 months X 8 months $30,128 $33,760 9/1/83 to 12/31/83 $5,200 $4,220 X 4 months X 4 months $20,800 $16,880 CTOTAL 1983 $50,928 $50,b4U 1984 $5,200 $4,650 X 12 X 12 $62,400 $55,800 1985 $5,200 $5,115 X 12 X 12 $62,400 $61,380 1986 $5,200 $5,630 X 12 X 12 $62,400 $67,560 TOTALS $238,128.00 $235,380.00 AVERAGE $4,960.83 $4,903.75 4 year Savings of $2,740 C In each example, by renegotiating and making rotro-active to 1/1/83, Corrow gains $3,640.00 - This is his incentive to renegotiate rather than wait for the bids. $3,761 to 65,200 is a 38.1% increase. 0 Council Agenda - 2/26/83 5. Consideration of Chanqe order 088 with the Paul A. Laurence Company on the Wastewater Treatment Plant Construction Company. (J. S.) The suction line for the flow through influent sampler is located in the cneter of the we well in the preliminary treatment area. The sewage in this area is not repre- sentative on the flow into the plant as several return lines from various processes in the plant discharge into the same area. in order to rectify this problem, it is necessary to change the suction line and relocate it in the incoming influent trough. The cost of the additional PVC piping is $1,150.00. Consideration of Chanqe Order 089. (J.S.). The 4 main raw sewage lift pumps for the Wastewater Treatment Plant are located in an open dry well pit some 20 feet below the pump room floor in the control building basement. lb new pumps and several hundred feet of piping have been added in the pump rooms. If a rupture in the many pipe couplings or pipes would occur, the main open motor lift pumps would be flooded and become in operative and thus shut down the entire plant and back up the City sewer system. in order to protect against such an occurrence (one pipe has pulled apart already in another location), it is necessary to provide a submcraiblo pump in the dry well that can run flooded. One solution would be to add one of the opera WWTP submersible pumps and install the necessary valvao and float witches to make it operable in the dry well. The Paul A. Laurence Company ban given us a price of $10,628 for such a change. The City Staff has checked into the possibility of norely replacing one of the main lift pumps with a submersible unit. While this would allow the plant and City sower system to continue to function if the drywoll were flooded, the other 3 pumps would be severely damaged and it would take consider- able time to pump out the dry wall with other means. Approval of change orders 088 and 089 would result in a contingency fund balance of minus $100,289.00. RFFERE17CESi Mc losed are copies of change orders 088 and 089. Y I 1 iptim CONTRACT CHANGE ORDER am,os laleua3 Cres faartraal OM1 SCNLIin�IMAYERON' "SSOCUTES, INC. sus Z....UG1 Co.A.....H ..0 Ai • fast ..1 su'it fu -'.+1.•O..s Y. W 9 a.E D. .. ow IgM. 7.ua convacto, Paul A. Laurence Co. Change Order No. 88 0,01ress 11•0. Box 1267, 10000 Highway 55 West rield roost. K,,131 Minneapolis, Minnesota 55440 Rolex w. 068-2748.01 Jo: locallo•, ndonticello, Minnesota tpf Qa.f bS270955-03 or ucor.anca• .ITh tnt tarns of rwr Contract Cooled November 20 19 80 .Ith City of Monticello O.ner for WWTP Upgrading and Appurtenant work •o. a -e t-- reK.es-e- fo c7::, •i,h tee tot to.ing manges from the contract plana end specifications: Oau•lption and Justification: - Astor to field 110dit 8 131 (Attemed) rxien,.ic^ of the suction line for the raw sewage sampler into the influent touch is necessary to protect the integrity of the raw sewage sample. ( .3.1.01 Co. Cosfs this p.enge Order: ILa1 to, l paanT(ma to r l al profit i Ovarhoad Total Add Total Deduct 5 90.00 l $210.00 $150.00 I $1150.00 Dea.mt of Orlpinal Contrac': 1 4,704,000.00 Total Contras Ca•rec+ Thr,, C.G. 0 7 Tors+ Addltlon Total paducf Tare Th C.O. IBB S4, 933, 5:6.07 51150.00 54.934.690.07 Or�pfrel Con+l'ag.,clas 1341 t 1 sat Awelnlr.0 :o••. Thr„ C.C. r_ add n.ls C.O. Deduct This C.O. Coe"RganNaa I Tn.•e .111 be an •.+.melon of 0 ao,a for cv:leTlon. T,,* or, at tht Carafe• for of Cir—or .as MaV 31, to 83 and •fa• elft be flay 31 10 81 l e:'ec pr Dets {lamed l (On sCt Of coolawe+dae Or I Do, ;Iahed 3 t nae• t: Y1.•er t.t Cnre Trohad ,.nr . I AW CONTRACT CHANGE ORDER Ms.ltra feaglllee 4049 p*N,ea 0" SCHL(LN•MAYLRON r ASSOCIATES. INC. 0. a0: • a.b• wl rtl n, ,.t su.tf cal .nvAa, ro„s w w,7 o,ri aa, Ma TN. now co�treasor Paul A. I,suience Co. Change war No. 89 Aoa•ess P.O. Dox 1267, 10000 Highway 55 (Gest Field Noolt. NO. 128 Minneapolis, Minnesota 55440 rroj*ct No. 068-2748.01 Jot Local lon Monticello, Minnesota EPA vant NaC270855-03 It. accoroamce with In* Tema of VMr contract doted November 20 1980 with City of Monticello penerfo, WW:P Upgrading and Appurtenant Work to,, are nfrept reaueste. to cart It *,tn the to, fowl ng Changes tra* the contract plans dna spocitieat ions: Description and justification; - Rater to rieia sewit / 128(A"Isched) In c -der to protect t,hr raw sewage pyrs fron dA.-n;qoA d,n jrn a LIn-7 condition- a flood prevention and alarm y --;tem is reguirPd in the dr well. ar•s.eo.r, of Costs this CAsn9e w a*: 4 aCOr (oulpsoM 11, i oerhooc I Total Deduct 52,690.00 (Mat•1)53 {Subcontr,I18.OQ pr 01059.00 SI0d628.00 $3,761.00 Almwn+ of wi9l,at Contract: 1 4,704,000.00 Totei Contract co,-'seThru C.O. d 8 8 love, Addition level Deduct TAF• Tris C.O. i89 $4,934, (90.07 S101628.00 $4,945,318.07 Orlgin*: Corningencies 1311 s #at Amolntgg �A^•. Tn•. C.O. ilAce Tr'Is C.O. oewct This C.O. Contie9encies 1 thew* 0 11 1 be or. *et ons ton of 0 dews for cooplef ion. The c*•* or the corp,*•ioh of Cort,er+ was May 31, 1983 end 40* *ill be HOY 31 1083 , A,co"of of /• DN* Vaned Cgntr sra e..enree pr Date finned el(& (n91i acp•o.Y. Lt - Det* (laved D. -o' Council Agenda - 2/28/83 6. Consideration of a Request for Additional fees for Engineerinq Services (Postponed from January 10, 1983 Council Meetinq) (T.E). This particular item was discussed at length in your supplement accompanying the January 10th agenda. I don't believe that there is any new information that I can provide for you based on this. It was not discussed at length at the engineering evaluation although it was referred to by Mr. Badalich. He did state that on the smaller projects, they sometimes incur greated expense than is anticipated. I guess lacking any new information, I refer you to your earlier supplement. In a somewhat related matter, we had originally anticipated submitting the engineering contract to you for ratification for this meeting. However, because of some of the contract questions that were raised at the evaluation session, John Badalich and I have not had a chance to sit down and discuss it, line by line and go over a final document. In addition, when that negotiation is complete, I wish to have the City Attorney read tho contract to review it in terms of form and content before we go to final ratification. I fully antici- pate this matter to come before the Council on March 14th. - 4 - Council Agenda - 2/28/83 7. Consideration of Bids Received for Proposed Improvements to Meadow Oak. (T.E.) The bids for the improvements to Meadow Oak were opened on Tuesday, February 22, 1983 and have been tabulated and review- ed for accuracy by the engineer. As of this writing, I have not received the recommendation letter but verbally Mr. Badalich has said that the apparent low bidder is in fact the low bidder and the contract should probably be awarded to him. Related to this, I talked with the Meadow Oak people and they will be planning to attend the March 14th Council meeting rather than this one. I spoke with them on Tuesday, the 22nd and they anticipated having their land transfer completed by February 28, meeting, but at that time they could not say for sure if they would have it completed and they choose to withdraw from the agenda rather than go through a last minute withdrawal again. Thus, because the subdivision ownership and platting has not boon formerly completed, no specific action can be taken on the improvement contract. This is an item of just general review for your benefit, so that when action is needed, all review will have been completed and we can respond quickly. ( REFERENCES: To tollow. C - 5 - BID TABULATION for LIFT STATION, SANITARY SEWER, WATER MAIN, STREET CONSTRUCTION AND APPURTENANT WORK FOR THE CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA IMPROVEMENT NO. 82-2 Ode Opened 10:00 am Orr-Schelen•Yoyeron February 22, 1983 BI Associates, IIIc. Controctor IIR11Qp:m sI SECURITY 11 TOTAL BID Abhott. Arne. Schwindt. Inc. ✓ ,( -7 Arcon Construction Co., Inc:. �/- 730,%p A.R.I. Construction Co., Tnr.. i� AuuLin P. Keller ConslrueL imi Cu. ✓— 7 fs z-, 02 Uarbarossa 6 Sons, Inc. �) U Uauerly tiros., Inc. oonine Excavating, Inc. 1�,A :ur Construction, Inc. Encon Utilities, Inc. ¢ ; 13 C.L. Contracting, Inc. Juul Contracting Co. Kenko, Inc. ✓ ✓ ec % (o q�.9 $') (o LameLti 6 Sons, Inc. �c Landt•ichr Ilcavy Moving, Inc. L ? LaTuur Construction �J S 3iv Mina -Kola Excavating t/ 7 & j MuulleL Viliuliuu �' ii✓ ��a rj 1 Nu,Lll Central Underground, Inc. ;+orlhdalu Cunatrucliun Cu., .Inc. `�- �' ✓ �.� v /�,/ f urfie 6 Sona, Inc. ✓' t i' Y , �f I __ ;:ichard Knutson, Inc. ✓^� ✓" ✓ Sl' ')3/ ii�i� �I t Sollin D1•Ua, lnc. b Winter Construction o'a 4 4 1 hereby certify that this is a true and eorteet tabulation of the : bila as received on 2/22/63 By Oeralae Gorreclad Ilaure Comm. No. 3264 HMM0. Council Agenda - 2/28/83 B. Air Compressor for Street Department. (J.S.). The current air compressor the City uses is a 1961 model, 75 cubic feet per minute, Smith Trailer mounted unit. It consists of primarily a 6 cylinder Chrysler gas engine. Three cylinders pump air while the other three cylinders power the air part. We have had continued problems over the past years and it has become all but impossible to obtain parts for this 22 year old unit. We have budgeted $7,000 for 1983 to purchase a new 100 CFM compressor and 60 pound Jack hammer. I have enclosed a set of specifications and solicited quotes from three dealers. The quotes are as follows: 1. Air Power Equipment, St. Paul Inger-Sol Rand, 40 hp gas, 163 cu. in. $6,092 Compressor $48 600 Bammer 6 2 Toole $6,640 Total 400 Trade In I $6,240 Net '1•otal vurcimue 2. Hayden -Murphy, Bloomington Sullair, 50 hp gas, 153 cu. in. $6,515 Compressor 700 600 Hammer 6 2 Tools $7,215 Total 1,000 Trade In $6,215 Net Total Purchase Minneapolis FAuipment Company, Minneapolis Joy, 43 hp gas $7,480 Compressor 870 600 Hammor 6 4 Tools $8,350 Not Tutal Purchase - 0 - Dealer does not want trade in, has no value. 588350 Not Total Purchase (7 to 10 day delivery) Based on the above quotas, it is recommended that we award the purchase to Hayden-laurphy Company of Bloomington for the Sullair air compressor in tho amount of $6,215, which is $685 below budget. REpERENCESi Enclosed copy of apecifications for air compressor / unit to be purchased. - 6 - CITY OF MONTICELLO SPECIFICATIONS 100 CFM PORTABLE AIR COMPRESSOR GENERAL: The compressor shall be rated at least 100 CFM, after sep- aration, and shall be capable of maintaining full rated pressure of 100 PSI gauge at rated speed or less when handling one 80 lb. paving breaker operating continually when connected by one _`O ft. length of 3/4" air hose and full sized fitting between each tool and compressor re- ceiver. The total weight of the unit shall not exceed 2,100 lbs. Compressor shall be of domestic rnanufacture with parts and service available locally. Compressor to be latest model in production and shall bo a regular production line model as set out in the latest manu- facturer's literature. MOUNTING: The unit shall be mounted on heavy duty steel frame with fulltool boxes and fenders. A lifting bale shall be provid- ed at tl:e balance point of the unit. RUNNING GEAR: A two -wheel pneumatic tire mounting shall be furnished with heavy duty leaf springs and minimum track width of 42 inches. Tiros shall be high-speed automotive typo of at least 6.50 R 13 St - 4 ply or approved equal. Safety chains shall be mounted on the drawbar, with a 2" ball hitch. ENGINE: To bo gasoline type, four (4) cylinder, heavy duty, water cooled, industrial. Minimum horsepower of 40, 140 cu. in. displacement, maximum RPM of 2500. The onyino shall have the following standard accessories: engine oil filters fuel oil filters: heavy duty intake filter) 12 volt keyed ignition starting system with maintenance freo batteryl minimum B hour capacity fuel tank with fuel gauges suf- ficient cooling system with high temperature shutdowns low oil pressure shutdown. All instruments shall be located on the outside of the unit. CONTROLS: Controls are to be mounted for us so of aces au and vioabiIity. NOISE REDUCTION. Engine and compressor shall be enclosed in can accouotically designed housing which limits noise level to the appropriato X.P.A. regulations concerning noise emission standards for portablo air comprousors. WARRANTY: Tho following minimum warranty periods shall be applicable covering both labor and materials: engin-ono year, com- Prosser ansombly-two years. GENERAL FUND FEBRURY, 1983 AMOUNT Jack Maxwell - Council Salary 125.00 4 en Maus - Council Salary 125.00 Jerry Hermes - Janitorial Services for Library 115.00 Tom Schumacker - 48 hours salary 192.00 Vuid - 0 - Sears - Typewriter purchase for Library 199.99 (;olden Valley Furniture - Chairs for library 963.00 Big lake Machine - Parts for snow blower 39.00 SMA Elevator - Saw blade, tubing and copies made 45.80 R 6 C Associates - Gas Additives 15.60 Safety Kleen Corp. - Maintenance Agreement 32.00 Bridgewater Telephone - Telephone Bill 761.17 Trustee, Industrial Fund - Group Health Ins. 2/15 through 3/15/83 2,751.98 Slate Treasurer Surplus Fund - Misc. Supplies 6 tools 135.30 League of Minnesota Cities - Handbook 77.00 Wat._r Products - Hydrant top repair, pipes, meters 1,503.55 Feed Rite Controls - Testing and chemicals 1,230.00 Void - 0- tlorthwestern Bell - Fire Phone 36.43 Kiplinger Letter - Kiplinger Letter Subscription 48.00 Wayne's Iced owl - Cleaning supplies for City Hall 5.30 Coast to Coast - Misc. tools and supplies 92.71 Flickers T.V. - Scanner at Fire Hall 52.90 Smith,Pringle 6 Hayes - Legal Fees for January 6 Conference Fees 640.00 i�hillips Petroleum - Sewer Oil, s mist. oil 8.95 H.M.S. - Hearings, gasket for grader, rental on boom truck 395.97 effco Power Syutcros - Oil and anitfreeze at WwTP 28.00 .ventral McGowan - Cylinder rental charge 2.48 Lcef Brothers - Uniforms 111.60 I.C.M.A. - 133 Muncipal year book and directory 67.00 Uytron Alloys Corpo. - Welding rods 51.68 Willard Farnick - Mileage for Wright Count.y Chiefs Assoc. meeting 20.25 Audio Cumnunicationu - 2 way radio installed in new fire truck 753.65 Acucraft Inc. - Build up shaft for grader 25.00 Monti Truck Repairs - Straighten from on plow 10.00 Production Specialties - Repairu to clutch on snowblowero 60.00 Wright County Auditor - Police fines& special Assessment printouts 792.10 I:ational Life Insurance - pension contribution for Tom Eidem 85.00 Al Nelson - subscription renewal for Mplo. Tribune 11.70 Independent Lumber - sideboards for 72 Int. truck 42.99 Snyder Drug - Slide tray for photocand note Look at WWPP 16.49 Curtis Industries - Drill bits 96.64 I.U.O.c. Local 049 - Union dues for January 1983 95.00 Albinuon, Inc. - drafting uealea and tapo for street department 55.99 earnneou Drug - 2 rolls film for WWTP 17.64 htutu Foods - Coffee, filtero, mint. supplies 177.17 Con Lury Iabu. - Supplies 15.42 Hrentennun Conauvction - Per bid - tear down i. remove house 1,400.00 10xllund llus Company - Parts for Int'l truck 101.75 weight Service Oil - Fuel oil Lindberg Ilse ti oil for WWPP 1,162.27 llurth Central ILblic Service - Natural Gas for January 83 7,445.91 ( ''.S.P. - utilities for January 1983 5,869.57 .unticallo office Products - Office supplies 79.65 nunticollo Printing - Buoinous cards, sewer and wator pout tarda 205.45 taareo Bunin000 Products - Service call for copy machine. 105.40 lluward Dahlgren a Assoc. - Planning Foes for January 1983 (9 260.85 GENERAL FI1ND FEBRUARY, 1983 AMOUNT CHECK NO. Minnestoa State Treasurer Snowmobile Receipts 139.00 Minnesota State Treasurer Watercraft Receipts 12.00 Commissioner of Revenue - Sales 6 Use Tax Records - Water excise lac 224.26 Tony Fox, Fox Industries - Drafting Table 6 Machine - Public Works 650.00 Coast to Coast - Misc. supplies 222.74 U.S. Postmaster - 10 rolls 20C, lU sheets 17C Stamps 370.00 Petty Cash - Reimb. petty cash fund 27.42 Tom Schumacher - 8o hrs. Salary. 320.00 Jerry Hermes - Janitorial services for Library 115.00 Corrow Sanitation - Contract service for garbage 3,761.50 Mn. State Treasurer - watercraft Receipts 36.00 MN. State Treasurer - Snowmobile Receipts 202.00 YMCA of Mpls - Monthly Contract Payment 284.16 James Preusse - Cleaning City Hall 250.00 Arve Grimsmo - Mayor Salary 175.00 Dan Blonigen - Council Member Salary 125.00 Fran Fair - Council Member Salary 125.00 Jack Maxwell - Council Membra Salary 125.00 Ken Maus - Council Member Salary 125.00 Gary's Ref. 6 Burner Ser. - Furnace Servicing of Lindberg House 99.02 Gwen Bateman - Animal Control for January 500.50 State Capitol Credit Union - Withholdings from payroll 179.04 Wright County State Bank - Federal Withholding 3, 940.40 Mn. State Treasurer - Snowmobilu Receipts 18.00 Ml:. State Treasurer - Watercraft Receipts 57.00 MN. State Treasurer - Pera withholdings 2, 132.81 Ms. Linda rocrner - Reg. Fee for Tom F.idem 15.00 Adrian Duske - Dues for Wright County Mayors Association 60.00 Walter Johnson - SNP Building permit plan check 778.34 Commiouioner of Revenue - Slats With holdings for January, 1983 2,064.68 State Treasurer, Social Sec. Department, Monthly FICA, January, 83 3,998.28 Tom Schumacher - 64 hours Salary 256.00 State Building Inspector - Surcharge for building permits, 1982 1,285.44 MN. State Treasurer - Watercraft receipts 46.00 Void - O - MN. State Treasurer - Snowmabile Receipts 105.00 Monticello Chemical Awareness Program 1,000.00 Irick wolfstoller - Misc. Mileage 45.75 Tom Ridem - Misc. Mileage 63.09 Jerry Hermes - Janitorial Services for Library 115.00 Matt Theisen - Mileage to Sewer School 1/19/B3 25.00 State Capitol Credit Union - Payroll Deduction 179.04 Paul A. lnurenco Co. - Payment 024 for WWrP 27 ,455.95 MN. State Treasurer - Snowmobile Receipts 04.00 MN. State Treasurer - Watercraft Roccipts 39.00 lixecutive Diroetor - pCRA Withholdirigs 2/1/83 to 2/15/83 1 ,862.54 Monticello Fire Department - Fire Calla for February 1.641.00 Gwen Bateman - Partial payment on Dog Patrol Contract 150.00 Jameu Preusco - Cleaning City Rall for Fubruary 250.00 Y.M.C.A. Of: Mple. - monthly contract payment 284.16 Corrow Sanitation - Garbage Contract payment 3 ,761.50 Tuve Grimsmo - Mayor Salary 115.00 Dan Blonigon - Council Salary 125.00 Fran Fair - Council Salary 125.00 0 GENERAL FUND FEBRUARY 1983 AMOUNT 1st Bank of Mpls - Bond/Money Market Dept. Public Fund Act. Charge 4.00 f :idio Shack - Service call on sewer plant computer 30.00 amity of Ulk River - Building Inspections by Elk River 11/19 to 1/24 516.28 Monticello Chamber of Commerce - Chamber Dues for 1983 75.00 Mobil Oil - Gas 169.31 Smith, Pringle 6 Hayes - legal fees 870.00 Wright. County Humane Society - 6 dogs, 2 cats fostered 36.00 Davis Electric - 10 sets of batteries for pagers 46.50 Gruys, Johnson s Associates - Bal. due on computer processing 12.82 70.00 Braun Engineering - Concrete test cylinders at WwTP 12.00 V.onticello Times - Publishing, etc. 298.41 Wright County Sheriff Dept. - January Police Contract 9,041.98 Holmes 6 Graven - Legal Service T.I.F 45.20 •, s S Tool 6 Design - machine shop work, parts for grader 6 snowblo%,cr 210.00 The Plumbery - Shower Head WWTP, rough in plumbing at warming house 1,163.96 Orr-Schelen-Maycron - Eng. Fees 4,730.42 Water Engineering 6 Management - Subcription to Magazine 3 years 38.00 Gould Bros. Chev. - Repairs and parts 174.11 Foster -Franzen Agency - Renewal of Ins. 19,138.00 Tom Eidem - Econ. Develop. Seminar - Mileage 50.00 Jim Hatch Sales Company - 12 pair working gloves 26.40 J.M. Oil, Inc. - 1700 gallons gas 1,868.30 Olson Electric, - 20 NIP Breakers 44.52 Seitz Our Own I)dware - Supplies and parts 542.64 Equitable Life Assurance - ins. withholding for Matt and Karen 40.00 The Glass Hut - Replace glass at Lindberg House 134.54 :unicipal Finance Officers Assoc. - Renew Membership 65.00 etropolitan Fire Equipment - Air Storage Cylinders (3) 1,200.00 Continental Safety Equipment - (2) Smoke Masks 11619.90 EIMCO - MiGC. parts for WWTP 296.00 1'uirier Drug - Film 17.78 National Bushing - Parts and supplies 287.60 64jus Foods - Library supplies 3.16 11arry'a Auto Supply - Misc. parts and supplier. 189.37 Ilouer, Madden and Gruesnor - Legal Services, personnel iusuc 1,320.00 Viking Electric Supply - 4th St. Park Imp. electric heaters 211.40 Amurican National Bank St. Paul - Interest due on 60 G.O. Bond 4,002.50 MN. Pollution Control Agency - Reg. Fee wwTP operators Seminar 80.00 University of MN. - Sheds tree workshop fees, Roger, Rich 6 Jerry 91.50 Northwosterr. National Bank of Mpla. - 73 G.O. Bond interest 1,283.85 IndepLndcnt lumber - faint. Bldg. 865.88 Independent Lumber - Check from January that was voided, now one atrave- 890.88 Payroll from January 'WTAL DISIIURSEM!"VIS FOR FEBRUARY ME 19,994.16 159,107.55 LIQUOR FUND AMOUNT CHECK FEBRUARY DISBURSEMENTS, 1983 NO i M N. state Treasurer - Pura Withholdings 67.30 10587 Commissioner of Revenue, Sales 6 Use Tax for December, 1982 4,735.76 10588 E11 Phillips 6 Sons - Liquor Purchases 2,250.39 10589 Griggs, Cooper s Co. - Liquor Purchases 1,917.30 10590 Wright County State Bank - Federal Withholdings for January 1983 579.96 10600 State Capitol Cr-dit Union - Withholding payroll. 20.00 10601 MN. State Treasurer - PERA Withholdings 253.46 10602 mr. Berlyn Birkholz - Security at Liquor Store for 12/31/82 90.00 10603 CGmmisnioner of Revenue - State Withholding for January 1903 260.00 10604 State Treasurer - Monthly FICA - January 1983 474.70 10605 Twin City Wine Co. - Liquor Purchases 2,795.76 10006 Griggs, Cooper 6 CO. - Liquor Purchases 5,777.53 10607 Ed Phillips 6 Sons - Liquor Purchases 3,713.11 10608 Creative Communications - 400 Wright Co. Maps 1G9.00 10609 Scale Capitol Credit Union - Payroll Deductions 20.00 10610 national Child Safety Council 50.00 10611 6111. Department of Revenue - Sales Tax for January 1983 3,050.91 10612 Executive Director PERA Withholdings 2/1/83 to 2/15/83 267.00 10613 S.:ven Up Bottling Company - Pop purchases 273.80 10614 Void - 0 - 10615 Viking Cos Cola .Company - pop purchases 423.20 10616 Jude Candy k Tobacco Company - Candy purchases 576.63 10617 Day Distributing Company - Liquor Purchases 199.70 106. Thorpe Distributing Company - Liquor Purchases 1,899.45 10620 Grosslcin Bevorag c Company - Liquor Purchases 11,798.50 10621 A.J. UJlc Cumpany - Liquor W rchases 572.15 10622 Dick Roverage Company, laic. - Liquor Purchaues 3,197.50 10623 Dahlhcimer Dlutrilxiting Company - Beer Purchases 7,443.02 10624 City Of Monticello - Water b Sever Bill for 4ch Quarter, 1982 51.80 10625 r:orthorn States Power Company - Utilities 522.01 10626 yondk Sanitation - January Garbage Service 82.50 10627 North Co,itral 1-uWic Service - Utilities 349.36 10628 Lietcrt Trucking - Freight for January 1983 277.35 10629 Gruys, Johnson and Associates - Computer processing costs 240.00 10630 VJ•10.M Radio Station - Advertising 110.00 10631 Ixl Phillipa a Sons Company - Liquor 6 Winu purchssou 4,132.91 10632 Old Dutch Foods - Food 6 Snack purchases 159.52 10633 :;candy Tannor - Rcimb. for expenses for liquor convention 77.03 10634 Cindic Erickson - Reimb. for expenses at liquor conferenco 25.00 10635 Fostur Franzen Agency - Renewal of ins. policies 9,364.00 10636 TOTAL DISBURSEMENTS FUJI FEBRUARY 68,309.15 11.ryroll for January 3,349.47 GRAND TOTAL DISOURSI?XrNTS FOR FEBRUARY $71,658.62 r1 C6)