City Council Agenda Packet 05-24-1983AGENDA FOR THE MEETING OF THE CITY COUNCIL
Tuesday, May 24, 1983 - 7:30 P.M.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Ken Maus, Dan Blonigen, Jack Maxwell.
1. Call to Order.
2. Approval of the Minutes of the Regular Meeting Held on May 9, 1983.
3. Citizen Comments, Petition/Requests/Complaints.
Old Business.
4. Consideration of a Presentation by the Minnesota Department of
Transportation Relating to Construction of a New Highway Bridge
and Proposed Lighting of the Existing Highway Bridge.
New Business.
5. Consideration of a Claim Filed by Mr. Ed Reilly.
G. Consideration and Discussion of a Parking Issue Currently
Before the Planning Commission.
7. Consideration of Plans and Specifications for Bituminous
Overlay of Gould Brothers Service Road.
B. Consideration of a Proposed Reassessment of the 1978 Project.
9. Consideration of the Payment of May Bills.
-10. Adjournment.
PLEASE NOTE: MEETING IS ON TUESDAY
DUE TO ANNUAL INDUSTRY BANQUET SCHEDULED
FOR MONDAY,
(( MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
May 9, 1983 - 7.30 P.M.
Members Present: Asve Grimsmo, Dan Blonigen, Fran Fair, Jack
Maxwell and Yen Maus.
Members Absent: None.
2. Approval of Minutes.
A motion was made by Maus, seconded by Fair and unanimously
carried to approve the minutes of the April 25th, 1983
Council Meeting and the Special Meeting hold on May 2, 1983.
3. Citizens Comments.
Mr. Bud Hinikor, property owner along County Ditch 33 in
Monticello Township was present at the meeting to voice his
objection to the Meadow Oa►k subdivision being allowed to
drain its excess water from the subdivision project to
County Ditch 933 which flaws to the Mississippi River.
Mr. Hiniker felt that since Meadow Oak Is a City project,
\_ the City should be responsible for providing storm sower
and drainage solutions for that development and should not
be allowed to drain the water into County Ditch 933 which
is currently in need of repairs already.
City Consulting Engineer, John Badallch, notud that Meadow
Oak subdivision would only be approximately 200 plus acres
in a 5,000 acre drainage arca that ut.en County Ditch 933
and that the Meadow Oak Subdivision would not cause any
major problems along the ditch if the ditch was properly
maintained to begin with. The Meadow Oak Subdivision will
be applying to the County Board for a Iwrmit to be allowed
to drain its excess water into this ditch and any additional
cost associated with imprciving the ditch would be assessed
to the Meadow Oak subdivision related to their contribution
of water.
4. Consideration of a Re Solution Aeceptinq Bids and Authorizinq
the Sale and issuance of Conoral Obliqation Bonds of 1983.
Mr. Jerry Schannon of Springsted, Inc., the City's Bonding
Consultant, was present at; the mooting with four sealed
bids for the purchase of $1,150,000 in General Obligation
improvement Bonds which will be used to finance the improve-
ments to Meadow Oak subdivision.
'j "L`i 1
Council Minutes - 5/9/83
The bids received for the sale of bonds were as follows:
NAME NET INTEREST NET INTEREST
DOLLAR COST RATE
(Northwestern Bank)
Norwest Securites $670,116.67 7.9147
Merrill Lynch $675,8S,3.33 7.9829
First Minneapolis $667,050.00 7.8785
Allison - Williams Co. $668,781.67 7.89899
After reviewing the bids received, it was the recommendation
of Mr. Schannon that the City accept the low bid from First
Bank of Minneapolis. A motion was made by Maxwell, seconded
by Blonigen and unanimously carried to adopt the resolution
accepting the low bid from First Bank of Minneapolis for the
sale of $1,150,000 in General Obligation Improvement Bonds
at a not increase cost of 5667,050.00 aid a not increase
rate 7.97894. (Suc Rc.oluticn 1993 1171).
5. Consideration of Purchase Aqreement to be Submitted to
Security Federal Savings 6 Loan for the Sale of Block 32
(Oakwood Block).
Concerning the sale and development of Oakwood Block to
Security Federal Savings c Loan, the City Planner,
John Uban of Howard Lb hlgren i Associates, has recommanded
that some basic covenants should be added to the purchase
agreement to allow for City control and direction on the
development of the block. In addition to the six basic
covenants recommended, additional items to be considered
on the future development of the block were discussed con-
cerning traffic flow, types of businesses, saving of exist-
ing trees of the block, and parking requirecnnts, etc. The
covenants and other suggested guidelines will be discussed
with Security Federal prior to the signing of the purchase
agreement.
A motion was made by Fair, seconded by Blonigan and unani-
mously carried to authorize the City Administrator and the
Mayor to sign a purchase agreement with Security Federal
and to incorporate the guidelines as submitted by the
Planner as part of the purchase agreement with the
exception of item 04 in the planner's report being deleted
and item 04 in the suygebted guidelin r to note that resi-
dential development on upper floors of any buildings would
13a coi,..aderad in the daveloimar,r plan.
R&
Q
Council Minutes — 5/9/83
11:0 sale price Of the e1,Liru block will be S3UU,000 with
$100,000 earnest money being paid upon the signing of the
purchase agreement and the balance payable upon closing
which is tentatively scheduled for June 15th, 1983.
6. Consideration of a Claim for namaoos by John Sandberg.
In October of 1982, Mr. John Sandberg appeared before the
Council requesting that he be reimbursed for costs to
improve the sewer service at his hone olong Oak lane. Mr.
Sandberg's claim was based on the fact that he felt the
original sower service from the main located in the street
to his property line was improperly installed and had a
sag in the middle causing blockage in his line. He had
originally incurred costs of approximately $860.00 to
repair the service and felt that the City or its original
contractor should be liable for the expenditures. At that
meeting, the City did not feel it was obligatod or
responsible for the sewer service as it was originally
constructed approximately 7 years ago, but did offer to
reimburse Mr. Sandberg one half of the $E60 or $430 of
his bill.
Mr. Sandberg did not accept the City's offer and again
was requesting full reimburcement for hie cost. In
reviewing this Item with the City Attornaty, Cary Pringle,
and Mr. Jon Franzen of Foster Franztn insurance Agency,
it was the attorney's opinion that Chu C.Lty would probably
be liable although not necessarily noglLe4ent in this case,
and recommended that the City's ansurancc carrier be
responsible. The insurance agent has indicated that, in
all likelihood, the insurance company would pay the claim
to Mr. Sandberg for the City.
Based on the City Attorney's opinion, it was the Council's
consensus that this claim will be turned over to the City's
Innuranco company for their review.
7. Consideration of a Proposal From the Monticello School
nistrict with Respect to the Transfer of tand hafsrrred to,
as 4th Street Park.
Recently the Monticello Sch ol'Board discussed the possible
tranafor of a parcel of land adjacent to the Public Library
along Bwy 25 to the City of Monticello to be used for park
purposes. It was the School Board's proposal to offer the
land to the City in exchange for an agressnnt by the City
to construct some typo of a root room/concose ion typo build-
ing at Pinewood playground in lieu of cosnponsation for the
land.
ca
Council Flinules - 5/9/83
The original estimate of thine improvnL nti to the school
property would amount to $40,000 to $45,000 and it was
the Council's consensus to reject any building proposal
suggestion offered and to await further counter offers
(if any) from the School District regarding the transfer
of this land. The main reasons for the rejection of the
School's offer was that the Council does not feel the
property adjacent to the Library has any value to the
'.'chool since the School is limited in using this property
only for school or playground purposes by restrictive
covenants. The Council noted that if the City would
acquire this property, funds would be spent to improve
the property over its present condition and that they
would not consider additional expenditures of a large
nature in exchange for acquiring this property.
S. Consideration of a Request for Financial Support by the
Monticello Business and Industry Committee.
Mr. Bruce Cagneliuu and John Bondhus of the Business and
Industrial Development Committee werepresent at the Council
meeting to request the funding from the City in the amount
of $7,300 for the year 1983. The Business and Industrial
C%AwalttQ%)'b goals and Qlij,.-a:tiveb wutu iuvieweQ wiLh Lhu
Council.
The City of M6ntieello had originally bud -feted $4,000 for
the Business and Industry romnittee Inr the year 1982 which
to date lad not yet been dit,tributrd to the Bu:jlnoss and
11idu.Aria1 Committcu. Fur 19113, tLc Oity Wdgotud $4,270
making a total of fundi available of :,14,270.
A mution was made by Fair, seconded iq Mduu and unanimously
carried to approve the allocation of $7,3G0 to the Business
and Industry Committeo for the year of 1983.
9. Consideration of ProQerty Manaqement Ordinance and Consider-
ation of Request to Purchase Computer Software for Property
Manegcmenr_
As part of the grant from the rederal uovernment for con-
struction of the wastewater Treatment Plant, the City is
required to develop a pioparty management program and
pass an ordinance for the same'. In addition to the Waste-
water Treatment Plant, It was recommended that the Property
Mansgemant Ordinance be applicable to all City functions.
Basically, the Property Management Ordinance indicates that
once a year a complete inventory of all City property shall
be conducted and the Public Works Director recommended that
a computer program be purchased for approximately $200 to
allow the computer at the Wastewater Treatment Plant to
store all informutiimi regardiny inventory City wide.
%v
Council Minutes - 5/9/83
A motion was made by Maxwell, seconded by Blonigen and unani-
mously carried to adopt the ordinance relating to property
and equipment control and to authorize the purchase of a
software package for approximately $200 to implement the
property management program. (See Ordinance Amendment
1983 M
10. Consideration of Acquisition of New Playqround Equipment for
West Bridge Park.
Boger Mack, Street Superintendent, noted that the present
playground equipment in West Bridge Park is in need of repair
and presented two quotations from supplierb for nu w playground
equipment. The proposed new playground equipment would be
wood structure with the following components:
1. A two platform main structure with a 4 X 6 foot deck.
2. A spiral slide.
3. A two swing belt swing.
4. A tire swing.
5. A trapeze or ring bridge.
The quotations received were as follows:
Minnesota Playground, Inc. $3,855
E.P. Anderson 3,650
Since the existing playground equipment has a wood theme and
the recently installed equipment in Ellison Park is also mainly
wood, a motion was made by Blonigan, seconded by Maxwell and
unanimously carried to approve the purchase of the redwood
playground structures from Carl F. Anderson in the amount of
93,650 for West Bridge Park.
11. Public Ilearinq Notice from County Megardinq Ordinance Amendment.
A notice of public hearing was received from the Wright County
Planninq Commission noting tint they will be eonsideriny an
atdinance amendment to allow bulk rtuiagr of petroleum products,
grain and chemical:; anywhere in the 1-1, .wncral Induutry
Zoning 1116trict. The public hearing rr:t.ce asked for communta
from the City Council and it was the conn„ nmua of the Cuurx:,l
to indicate that the City had no pout+un ens way or the ether
In support or denial of the recommended ordinance.
Council Minutes - 5/9/83
12. Resiqnation of Wastewater Treatment Plant Superintendent.
The Council was informed that Mr. Jim Miller, Wastewater
Treatment Plant Superintendent, recently submitted his
resignation which will be effective June 3rd, 1983.
It was noted that the City Adminibtrator and the Council
will review the possibility of a promotion from within
before seeking outside applicants to fill the position.
13. Review of Drainage Problem - Meadow C. k Sub,livi.ion -
County Ditch 033.
City Engineer, John Badalich, briefly explained the problem::
that exist in the Meadow Oak Subdivision in regard to
draining the excess water from the development into the
County Ditch 033. Mr. Badalich noted that application has
been submitted for a permit to allow the drainage to flow
into this County Ditch but that additional engineering
studies will have to be completed before presenting it to the
County Board for approval. The estimated cost of the
feasibility report would not exceed $1,300 and would be an
engineering cost that would be assessed to thn Meadow M k
subdivision as part of the cost of improving their property
with utilities.
A motion was made by Fair, seconded by Blorigen and unani-
mously carried to authorize consulting engineer, John Badalich,
to prepare a feasibility report on the drainage problem pro-
vided the cost is assosscd to the Meadow Oak Subdivision
property.
NCTrs At this time with all agenda items completed, the
meeting was adjourned to the conference room for the purpose of
allowing the Council to evaluate the applicants recently in-
terviewed for the position of Ruildii,9 lnalrctur/Zoning
Administrator.
The meeting wd.; recoi,veniu ly the Mayor. Useussion of the
five candidates followed ani all memloi of the Council felt
rttungly about cunvertinl to a City A wt or. Thay felt tart
this should he a bignificant puurit;.
A motion by Bli.xiiyen, secwuh.d by Fait at,d carried unani-
mously to offer the position of Zoning Administrator/Building
official to "ry Anderson at an annual salary of $19,500.00.
rides was directed to contact Anderson and request that he
report for duty May 16th, 1903.
meeting Adjourned.
Risk Mol[atell �/
I
Council Agenda - 5/24/83
4. Consideration of a Presentation by the Minnesota Department
of Transportation Relating to Construction of a New Highway
Bridqo and Proposed Liqhtinq of the Existing Hiqhway Bridge.
J.S. .
In November of 1982, the City Council asked the Staff to look
into the possibility of MWCOT repairing or replacing the
Hwy 25 bridge sidewalk lighting. Members of the Council and
the City Administrator had received complaints abc•ut the dark
walkway. The Council also indicated at that time that the
City may share in the cost of re-establishing sidewalk
lighting.
On November 26, 1982, I wrote to the MN/DOT District 3
Engineer, Darryl Durgin, and relayed the Council's thoughts.
Sometime later I received word from James Povich, a pre-
liminary design engineer from MN/DOT that the State was
planning a lighting project this summer for the bridge
roadway and that there may be enough spillover to light
the walkway.
On February 25, 1983, I reeoivcd word from Bud McCulloch
with MN/DOT that they were 1wi.Liy Lulu the epillovor
lighting and it may not be enough to light the walkway.
He asked if the City was still interested in sharing the
cost. I told Bud we would look at a proposal but were
concerned only with the walkway lighting.
On May 11, 1983, we received a proposal from James Woingartz,
froliminary design engineer for MN/DCT. His proposal was for
the City to pay 1/3 of the project cost 017,100 X 1/3 - 55,7UO)
and possibly pay for power consumption with MH/DOT covering
maintenance.
I contacted Mr. Wsingartz by phone an Monday, May 16th, and
told him I though his proposal would be entirely unacceptable
by the City Council. I again stressed that we were only con-
cerned about the walkway lighting and that surely it would
not coot $5,700 to merely add fixtures to the new proposed
bridge roadway lighting system. I asked Mr. Weingartz to
reanalyze the costs and make a presentation on Tuesday
evening, May 24th to the Council involving only costs for
walkway lighting.
RErmucEs, Lotter to MN/DOT and proposal from MN/DOT.
- 1 -
Minnesota Department of Transportation
301 Laurel St.
Box H
Brainerd, Minnesota 56401
�- Attention: Darryl E. Durgin, District 3 Engineer.
14
RE: Lilhtinq on Highway 25 Bridqc Over the Mississippi.
Gentlemen:
we have received several complaints and inquiries recently and in
the past about the walkway lighting on the above referenced bridge.
I discussed this problem with Mr'. Dick Laage, the area foreman and
he referred me to the Brainard office.
It is our understanding that this bridge may be replaced or widen-
ed in the upcoming years. This does not alter the fact that a
safety hazard does now oxist.
The City of Monticello requests that you reevaluate thio safety
problem and discuss it with us. It is possible that the City
could share in the cost of repairing the old lighting or the
installation of new temporary lighting.
If you have any questions or if we can be of any assistance,
please contact us.
Respectfully,
pzaell�
John SLmola
Public Works Director
J S/mh
ccL Mr. Dick Lsage
Arve GrimemO, Mayor
Tom Eidr_m, CA
q � � a 0D O Q
11.1ome to Monlica[[o . . . !iH[o mouddin T
-
�a sQ
Mint7es:nfa Dr;i:trfill- nf rI fr:n1"pUrfahOn
OF tots' ss 07R
flay 21, 19.0
Mr. Tom f: idem
City Clerk -Administrator
250 fast Broadway
Monticello. .4N 5534)2
In reply refer to:
S.P. 7104-09 (Tit 25)
Electric Lighting System at Monticello
Over Mississippi River Bridge #4390
Dear Mr. Eidem:
This letter is to follow-up on our telephone conversation of May 10,
1983. In response to the City's correspondence (letter dated Nov. 26.
1932) we programed new street lighting for the above Mississippi River
bridge crossing.
The old system, due to age, is completely hoyond repair; therefore. we
must have a completely new system. We have endeavored to light the
pedestrian walkway and the roadway. The lighting system planned will
give excellent service tilt the new bridge Is inplace.
The new system incluJos ten IUP -watt If't,i: i'ressure Sodium Luminuirea
for the roadway and five 70•wnit f;tgh Pr, is ire `,odium tin ierpais Imminaires
for the pedestrian walkway. 'Ric cut it ,• anated cost of tilts is r*Jett is
S17,100, to an effort to arrive .,t At td i rust hreakdton but4rcn the
t,ity and tiie ;tate we divided tiu <,oit 1, + i try ani*t 2/3 ',t.ite. lh1
being the some ratio as number of ldain,:t i, . tur road% tp (t' i . nd side.
walk (5). The City's cost wot'J be appr :.n+ateiv $.,,7+,U.
The ongoing cost of maintenance and power is above and beyonl the con–
struction cost. In an effort. to arrive at a logical approach to this
since N.S.P. does not rant to assume maintortanco (glassware, ballasts.
light bulbs, etc.). We feel the correct economical approach to this is
to tactor the power consumption. The City would assume this cost and the
Department of Transportation's responsibi lities would be total maintenance.
The big gamble here is for the State, this type of lighting can be very
vulnerable to vandalism.
if the City concurs with the above proposal then the Minnesota Oepartaaent
of Transportation will prepare an agreement for signature by the City
and the State.
Sincerely.
James weingartt. P.P
District Prelisinar
cc: P :UNIlei.
!gn fnglnaer
B rtl'4�M' tit
I)
Council Agenda - 5/24/83
5. Fd Reillv Sewer Problems - W .S.)
During the first week of April, I was contacted by Mr. Fd
Reilly in regard to his sewer service. He stated Mr. Walt
Mack had located his sewer service erroneously twice and this
had cost him extra money due to extra digging, restoration
and possible tree damage. I told Hr. Reilly I would check
it out and get back to him.
I contacted Mr. Schluender and asked him, Walt Macy. and Matt
Theisen to meet me at the site. Once at the site, I asked
Walt to remeasure the service location as per our 1960 sewer
maps which show wye locations in the street. There were
three stakes placed at the curb when we arrived. One just
east of the elm trees near the water service 01) and
another 02) 10 feet further east and still another (M3)
2% fact further oast. Walt and Matt's now measurement
came out within 6 inches of the east 82 stake.
From this meeting, it is my understanding that Walt mis-
read the location map the first day and indicated to Mr.
Schluender that sewer service was near the water service at
tho 01 otalto location near the trees. Mr.. Sr.hInfnder ev..-
cavated in this area and did not find the sewer service.
He contacted MIt Mack again. Walt then rechecked the map,
found his error and relocated the sewer service at the N2
stake or within 2% to 3 fact of the actual sever line
location. Walt indicated that he informed Mr. Schluander
that the service could be deep as the main is 13 fact deep
in the street.
Mr. Schluender excavated at the 02 stake with his small
back hoe and was unable to locate the service so he thought
this was the wrong location again. Rather than exploring
this area further Mr. Schluender decided to move up to the
house and excavate across the whole yard until finding the
service. Once the service was found near the house, the
angle was determined and the location was shown to be near
the N2 stake. Pat Morgan was then called in by Mr. Reilly
to make the excavating near the street. Mr. Morgan's
machine can reach farther than Mr. Schluender's. Upon
enlarging the excavation to the east, the service was found
within 2% to 3 feet of Walt's 02 stake.
After this meeting, I called Mr. Reilly and discussed the
natter with him. I indcated to him that I agreed an error
had been made on Walt's first location, but that I felt
Walt's second location was within allowable limits on
service locations. 2 or 3 feet, in my opinion, is excellent
when dealing with 20 year old records that only showed wye
locations.
- 2 -
Council Agenda - 5/24/83
I also informed Mr. Reilly that a T.V. inspection of the main
sewer in 1980 showed his lot served by two services, one still
another 10 feet cast of the one he is hooked to.
Mr. Reilly indicated he felt the City should cover a major
portion of his yard restoration. I told Mr. Reilly we did
make an error on the first location and consequently may
consider reimbursing him a portion of his costs, but that
first he: should document everything and make a formal request
to the City.
Enclosed is a copy of Mr. Reilly's request. It is my opinion
that Walt's second location (Stake q2) was accurate so we
should concern ourselves with only cost incurred for the
first excavation near the trees. Cost incurred or possibly
incurred would be as follows:
TREE AREA 014LY
Excavation and backfill: 1/3 $89.10
Labcr: 1/3 52.14
By Schluender
Restoration: Approximately 300 square
feet, 8% of estimated low bid of
Sehillewaert - $523.14 X 8% 41.85
Subtotal $183.09
CITY TO PERFORM
Drop trees and remove brush and stump
grindings, 2 men, 5 hours 100.00
Grind stump by troo service 50.00
Plant 2 DED size replacement trees
1 to 2 inches 120.00
Subtotal 270.00
TOTAL COST TO CITY $453.09
1 would rocommond the above reimbursement for our error in the
first service location. The damage to the truss is debateable,
howovor, the staff fools they will be under atr000 duo to the
excavation and highly susceptible to disease. I do not know
if our insurance would cover any of thio? I also dion't knw
if Ed Reilly would go for ouch a settlement.
f
REFF.RENCESi Enclosed letter and excavation bills from Ed
Reilly.
b. 1983
Edu-ard M.. Reilly
61? L. Rivcr !,troot
p. G. i;o>. 163
Miunticcllu, 1`11. 55362
t -.r. Tvo=c *-,-2'dem
City Administrator
"Ity of 1-*'Unticiilu
Vr- i:idcn-
1.'.y name is Ldward M. Reilly. I reside at 612 East River Street,
monticelloo This is an informational letter to inform you of the
uamar,e caused to my property while engoeed in sever line repair
tork. Mr. John SimolzI, upon inspection of.the property, directed
mc to write this letter and state my claims.
t,n 'I'uesday Fairch ?9, my sewer line plugged. I engaged the
rcrvices of -,chlucnder Plumbinr, and lleatinr, to clear the line.
..1cvcn buttru lz,tcr the line p.LuCred once more. Mr. Schluender
returned the next dny and attempted to clear the line. The
auto-I:ootcr catle encountered an vtotruction, approximately 110
tf cn)try, "hL nziblIc -.-,zs aLli-. L;,
- in[
Lot t1lir, Iric:itca the pr0-1t.m 1,(. as very
near tht'. StI,ecto J."ro ""Chlueljdtr th.1: contocted OIC ';ity and ck'. d
for '.i;-. point t.I* entry of tM, r !Jj;. to my yarc; from tho
'.-iie nairk tz.,:; spray un tiro curb and ljtn. III(,
_tcj —,s. J�,'cntif;cd Ly tLQ uncovrrinr of thez;ut(;ff
Mr. ::ci.lut7.Ijdcj- uciao ciiGCInr on ThurcdL:y, April 31, 1983. The
!;olc our z�,s on the oz)rk we had been given, approximately 11-10
docp, and cncompossed a portion of the base of the elm
tree n1, shoz-11 on Vijjiro I. 'this tree and the tree immediately
;,(:J,j,,c.nt to it (7.5 inches) shnre the same base and root ayotcm.
the dll-.riIjC
, cut many roots off the tree, several of which were
j-unjIjjjj-. nj-,toy. *.,%:' did not locate, the sewer line.
',•i,c ;:ity a(,;:in m,;osurcd and marked, this, i.ii;r. 1i-; feet to tlrc
ea--t of tae oril:inal nark. Grain we du[ and could not find the
sewer liuc. }
There vacs not., no rccour--c but to estimate where the line left J
tiro houseg attempt to locate its anti trace it down to the
street r6crc we knev: the prot;lem area to be. fie located the
line at 6:00 p.m., diggint.; under floodlights.
The ue:ct morring Mr. Schluender returned. Mr. Pat Morgan
brought his Lackilue over in order to diF the hole near the
street to locate the problem area. The problem area was
loc;.ted 1'iv,c feet into the six-inch City the and repaired.
Nr. 14crFon then filled in the hole he had dug, most of the
:.,!jar.ent rules, and the excavation Haar the house. Mr. Schluender
then returned frou: lunch and completed filling in next to the
alm tree;. 1•!r. :ehlucndere bill, sea aLLachmcnt ;;2, amounted
1 cstimz,Lec, on risturir:, ;•y •:.rd frum i:urfir,
l.oi..:::c,: �lnr c:u,; :.ci;ille:.r.�r1. ,.ar•:::c: l,::a . '.i,e:;; ..::tirratc:,
:.LL,chment I Al' 1 I•ur1'iu aa•i 1.11'. I:cPu:- 1
;, ... 'rt i 1;1 r..,, ., I`, . tl,,. t elm:, ;.i, ;: _ is ..f: rd r" , i f 1, 1'. uo
slit i1,c.m the ci:.a:,,,e ru:iasi,ai, are under great
;r.:,. an., e::lrcmely suueeptihl,• to any alight or diseacc they
..:ca::r.:.rr. There are larro treez, and, if taken down when
t!...} i•rcoi- aicf:ns;.d, or fall dovai frur the nboence of roote on
,;:.L, e..::, , ..t,ulc cau:,. C rer t ciarnnt,e Lu the repaired area of the
','i,rr, :ore, 1 bolicve it prudent to remove those trees
r;u:., rri.•r tv rc.p.-irinl• tic. d;.raced ::;crd.
;,y claims ;.nti justifications are ao fullov;o:
1. 'ehc ;:it;; of Konticello should cut down the two
trees, haul the dctris, rrind the atumpo and plant
young 1,opli.cemcnt troca.
',h., trLc:; wall not havr to lie cut up so a friend
vi mine r:al do thr,t for the wood.
Lun tll'ic:-Gull for A. 1 i:; based on the scveru
r:, t 0.1 ri: t.'.uh ; 1;•e(• duo to ti,e initial
•J
C.
c�: 4
erroneous sewer line mark placed by the City of
1•:onticello, and with the following two conclusions:
a. The great likelihood the trees will die in the
Cvery
near future, as a direct result of the
stress placed upon them, and subsequent damage
to the yard caused by their removal at a later
date.
1. Except where the problem area was, the City of
Monticello should return my lav:n to it's original
stale.
2. ;he justification for F. 1 is based on the following:
The erroneous fircl m:,rk, xhich caused an ex-
trcmel;; larrc h le to I.c dug.
L.. The crrancou: soon, ru:rk, ti:,hich c.:used an
vxtremcly larrc co:;• :u i;c dap..
1. This r..;.rk, ti:ourh only Lhrve feet of." the
;:ctu:,l sower 1.:im, of neccusity had to Le
closer. ':be ccil is I;ravol, and to cxp:,nd
the bcttom of the excavation laterally, at
the depth v:c c:�:•c leu to relieve the 'line
might be, wuuld have resulted in an enormous
`
hole. My contention here is that a locator
should have been used.
c. The excavation near the house needed to be due
vccause of the necessity to locate the line,
•--:Eich we wr-rc not :.I.lc to accomplish utilizinr,
ti..: •:it:;'o marku nc::r the street.
d. ,cverc periphcrrl resulted while movinL;
ti.,. dirt Ln L Into th,. cxcnvations.
!,or m:: t,.ri;.l, l:.bur, excavation and refill in
Lie pr.--i Ir:m are;i, tl,c City of :Conticello should
reimi:uroc me for 1.)b-.r end machine time coots in-
currca ir, :;tterht'tnp 1.0 locate the sewer 1•ina, and
machine time custc incurrL•, in refillin,j, the
cxcav:,tiot,r..
C.
c�: 4
2. She justification for G. 1 it based on my conclusion
only one hole should hucc t+:,u to Lc duT. Shc follow -
int reinforcer tLic:
1'hc crraneeus firct mnrt:.
b. 'Inc erruneouc sucund mark, after e.hich a locator
vac :✓till not used.
c. The excavntion near the house needed to be dug
because of the nccecsity to locate the line,
e:Lich we were not able to accomplish utilizing
the Cityws merks near the street.
the brealcdouns of the sewer line repair bill and landscaping
cstirsc.ter, +:hick I feel the fit; of t:onticello is obligated to
,Pay 10 as fullorrc:
!,.-chluendcr 17lumbint, f. 1;ratinL
1. UirGinr and bacLfill: f.2%Q.00
.. t.aLur {approx. 10 Lours ctinu;; q hour:. for amial
rc.lair and "clL;,n-rut" in,,tollaLicn) : S118 -5u
aut:tl: :27U.Ut! + i1 i,.�0
1. cu.l affr.CLcl lor, " J�u'1.1 :q.;,re It -rt
lrul tem ami nt.cct- .,: i,t,l:-,r.. ;j'U quart, ft.ct !
r; y f t.,, 1 111 { . (,yu-ir' J '.")0
ac prcvicuel;• uLatcv. . fir i tttc City of l;c:ttirc:_lo
1 r�r•unoillr ft•r ilc tti.a clm trcco which 3 ourtly will
r..:; i. etnt..ete.j Zr 2i -,1,1 { !iLntic(,llo hueleer Plant), or
If you dee_1re c muet.nr,, please call so wo
rry rut c time, and piuec.
; tn. _ 1C1 y,
ROM
GaKJt
W -1a t PC
L
i
Drt•ve ow p
5
its s
%i l� Iii
L'i -j a ol /it
I-jiarar I
-L.sKG
�ec•7"`sr-
�Y an.gw f. VA
scale, jw / irsw%fipw, eP..
04� A. -t / �D
1
0
74
l
..... .. .. r.: fir'. i". , •
.oar..
60.81. I 4+N. 1 coo 11-01u lo—Lcl �Ilmit.11TTD �t00V1
4
.OT ity— /DES Cruor. PArcB �epUN
2•
r �:-- /'� •ice • ^�.�s�.%t' �--�.�i ,� L � a
274 dz
L `0 TOTAL 1
Aa cra`Tt sw0 *t/u•+NO Oooerr
YypT W occo•nwn� 01 Twr pni
}
MURFIN LANDSCAPE & DESIGN 219
.1841 DIVISION AVE.
BECKER. MN 553U8
612.283.8111
- _t?•.ice_` `�." .r. ,. --- __.___
Rr
`: ,,,on:i.:el,,� Ia,un
5c,�62
pl, u lbin rnd rt, on ,.j y,t pon.on run t„o, ".na, m...
`r!v 4• ". 3- i�,) *r--„121=�r - ~'s�' ' �"'G`”
/.`,. •r t�.'r l.� v y
mss," _
r I� .rM � Y..tr .wart r� Mr � .b.r.Mt r LL J " ••'
Wrw Yr.rah. it W Y. M
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.w.. trr0 a.rw rarrr. rra...-r r a Mora
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•i1�. � w .r .� _.
Council Agenda - 5/24/83
6. Consideration and Discussion of a Parking Issue Currently
Before the Planninq Commission - Metcalf and Larson. (T. E.)
I have placed this on the agenda simply to solicit comment.
This particular matter was addressed by the Planning Com-
mission on May 17th and was tabled for further staff research.
Rick and I have concluded that part of the issue should be
sent to the Parking Committee prior to coming to the Council.
Our primary concern at this time is to try and get a grasp
of your disposition on this matter. If, in fact, there are
some alternatives that are definitely unacceptable then
Staff should not spend any time investigating those alterna-
tives. I emphasize here that this is not a decision
matter but simply a discussion matter so that we can some-
how gauge your thoughts on this particular issue.
I do wish to note that Rick and I, in one of our discussions,
have considered the possibility of tax increment financing
that would extend from the proposed building site all the
way westerly to include Toslow's Used Car Lot and the Haas
house. This is a very sketchy proposal at this time, and
it would involve not only new construction but relocation
of some parking staila and expansion of the rust uiiicu
facilities. As of this writing, we have not approached
Larson/Metcalf on the notion of pursuing this particular
issue. Hopefully, we will be in touch with one of them
prior to the meeting so that we may have additional in-
formation. At any rate, presuming that the expanded
development is not workable, we do have to address the
parking as per the Planning Commission's request.
REFERENCES: Information supplied to the Planning Commission
relating to this particular request and minutes of the
Planning Commission meeting hold on May 9th, 190.
- 4 -
planning Coamisnion Minutia - 5/17/81
(11
G. public ttearina -variance from minimum parking Re4uitemonta -
Brad Larson.
Mr. Brad Larson, partner with Metcalf and Larson. who omnis
parts of Lots 9 and 10, Block 50, Townsitc of Monticello,
have requested a variance from City ordinances to allow for
the construction of a two story split entry, 6400 square
foot office building on this parcel. The property is located
adjacent to their law office on the corner of Broadway and
Locu;it. The property, according to the cCrtificata of survey
presented, is 79.2 feet wide along Btoadway and 102.04 feet
deep, along tocust Street. it is the +,veloper's intent to
acquire approximately three quarters of a foot from the ad-
joining property owner owned by Metcalf and Larsen to make
this new parcel 40 feet wide to etch the building size pro-
pn::ed.
Mr. Jim Metcalf azul Ralph Muiva-ii,�igv, i,viewod with the I'lari-
ning Commission their propusal to build th-- 6400 squaro foot
building and provide five 0 toot wide paiking spacas at the
rear of the property and reguowtcl a variance to allow.an
additional 11 parking spaces. .ilong tht t'ity'w right-of-way
(boulevard) along locust Street (diagonal parking). The
diagonal parking as proposed would requiro the existing curb
to be removed and the 20 foot lnnq parking .tall would ox -
tend approxiwatoly 6 foot Into what to currently the stroot
area between the curb. This would leave a 14 foot driving
lana from the contor of the road to the end of the parking
stall compared to 20 feet that now oxists from the center
line to the curb of Locust. Mr. Metcalf noted that oven if
the building were to be cut in size, the lot is vary small
and additional parking spacrs on site would be hard to
oditain no nutter how small the building wan. He folt that
Lasmo type of variance would have to be grantod by the City
it' thoy wish to aro Lliis lot developell into an office
building complex. The diailonal parkin,) wtuld provide more
spaces although City ordinances current ly du not allow for
bil i type of IN's rkinq.
lite planning CuMmitibl n had rrv.ervat unu, ,duut diagonal
p.ukin,l Iving allowed as it watt noti,t I tat dririny the
77 Street lmp,tuvemont Pru)ect, many bo .iowi •.ev lust diagonal
l.ar);ing when the now curb am) gutter wa!i )n-tallrid. There
wore :onceini; that other buninear0m will is-pivat similar
paikiul arran,lemiinto it a variance is granted to this
dcv, Iol"ont to allow diag„onl parking un city boulevards.
in addition, with the Ioxt Offs a h•ing twat thin locattun,
It wan felt that dingonal parking .iirf txiitinq into the
traffic lance mtlht be a traffic har.ird with a large volume
of traffic in this. area.
N
'Itwas noted` ihatathcreicould , t)6 �posoibly,. 3 to,4 tenants d r
lvr'iioor which could result, in 5 to 10 employooa needing
parking for ihe'an w,office building. Although the'=typos
Of businesses that would possibly be located in this
office building may not. ruyuire slot ;f larking, some j
of the parking would take place along either Broadway or
b3cust strecl. Mr. Flotcalf Cult ,thcrd was plenty of
parking spaces available in the downtown area to meet ,the needs
of the businessmon. Although thi: In rticular parcel
is outside the ausessment district tur Lhe downtown parking
-lots, it was the Planning Ccx,mnissiun's =recommendation that'
the developers work with the City Staff to possibly agree
on some sort, of an assessment allowing Lhis parcel to be
included in the six block downtown parking assessment area to
allow only 4 to 5 spaces to be provided on site with the
additional parking being assessed. The Planning Commission
noted that it was not in favor of allowinq diagonal parking
on the City boulevard. W a result, the planning Commission
cabled any action on this variance ropw::t. for the time being
to allow the developers to work with the ,:ity staff and got
recommendations from the City Council on alternatives avail-
able Lo the developers to allow fm the :,miutruction of some
typo of an office building with redu,:ed on site perking
requirements.
A motion was made by Sehaifer and seconded by Carlson to
ltick1wolfstull rr
Assistant Iriministrator
A
Council Agenda - 5/24/83
7. Overlay on Oakwood Drive - W.S.)
I have completed the plans and specifications for the overlay
of the Gould Brothers service road. I have specified a 2 inch
overlay and regraveling the shoulders. I have estimated the
cost of this work at $14,402. I have also included an option
for reinforcing fabric under the first 600 feet of road from
Highway 25. This is a high traffic area due to the Commuter
Parking Lot. I estimate the cost of this option at $2,250.
This would make the total estimated cost $16,652. We have
budgeted $17,000 for this project.
It is the staff recommendation that we advertise for bids
and make a determination later whether Or not to include
the fabric.
Specs are available for review at City Hall.
- 5 -
Council Agenda - 5/24/83
S. Consideration of a proposed Reassessment of the 1978 project.
p
(T. E.
On Thursday morning, Rick and I met with Larry Flake and Dale
L ngwitz regarding various solutions on this particular
problem. As always, the payment of that, which is already
delinquent, or even an adjusted sum of delinquency presents
the greatest problem to the property owner. At the time of
C�
our discussion, they still were not formally prepared with
a proposal that the Council could react to. For that reason,
they requested they be placed last on the agenda, so that if
they are unable to appear, it would not disrupt the proceedings
of the Council. I conceded to that issue. They noted
rightly that it would be a waste of everyone's time if they
came in with a proposal that, upon approval by the Council,
would be rejected by the majority of the property owners.
Rick and I agreed that they should approach all or as many
property owners as they can,contact to get a clear cut
confirmation that they would participate in any adjusted
assessment roll. With that sort of confirmation in hand,
than a concrete proposal could be brought before the Council
for a decision. Basically, with respect to this matter,
�nothing,now_has boas resolved or accompli_shad,ozcopt that^w
the property owners are sgoaki amongst tAemsalv`os trying
to case up with an agreed upon solution. Presuming that
they case in with a proposal for a readjustment, I suggest
that the Council postpone any definite action until the
first meeting in Juno, thus allowing Rick and me to work
with the actual proposal and determine what affect it has
on the City. o
GENERAL FUND -- MAY - 1983
AMOUNT
CIIEC K NO.
Monticello Office Products - Supplies
170.84
17 233
'j
Gary Larvinson - Labor for City clean-up
150.75
17 234
1
Petty Cash - Reimb. petty cash fund
40.50
17 235
VOID
--
17 236
MN. State Treasurer - Dep. Reg. fees
4.00
17 237
MN. State Treasurer - Dep. Reg. fees
130.00
17 238
Gwen Bateman - Animal Imp. expense
50.00
17 239
Burlington Northern R. R. - Easement costs - Cedar St. cross
500.00
17 240
internal Revenue Service - Tax payment
50.00
17 241
Corrow Sanitation - Contract payment - April
3,761.50
17 242
Jerry Hermes - Library janitorial services
125.00
17 243
State Capitol Credit Union - Payroll ded.
179.04
17244
Foster Franzen Agency - ins. premium
4,028.00
17 245
Radiation South Hotel - Deposit for League Convention
55.UO
17246
MN. State Treasurer - Dep. Reg. fees
338.00
17 247
MN. State Treasurer - Dep. Reg. fees
15.50
17 248
Tom Eiden - Nuclear workshop expenses
541.15
17 249
Gwen Bateman - Animal Imp. expense
232.67
17 250
Internal Revenue Service - Tax payment
79.01
17 251
Me. Arve, Grimamo - Mayor salary
175.00
17252
Mr. Dan Blonigen - Council salary
125.00
17 253
Mrs. Fran Fair - Council salary
125.00
:7254
Mr. Jack Maxwell - Council salary
125.00
17255
Mr. Kan Maus - Council salary
125.00
17256
YMCA of Mple. - Contract payment
284.16
17257
James Preusse - Cleaning city hall
250,00
17 258
Radio Shack - For auto alarm system
84.80
17259
Wright County State Bank - PWT - April
3,317.70
17 260
St. Treasurer - FICA - April
4,098.30
17261
Commissioner of Revenue - SWT - April
1,909.84
17 262
MN. State Treasurer - Pere W/H
1,447.10
17263
MN. State Treasurer - Dep. Reg, fees
403.00
17264
U. S. Postmaster - Stamps
370.00
17 265
Richard Knutson, Inc. - Payment 11 - Meadow Oak - 82-2Proj.
208,863.74
17266
Mike Juhnsun - Fire school reimb. - Alexandria
179.58
17267
Willard Farnick - Fire school reimb. - Alexandria
179.58
17268
Jerry Vermes - Janitorial services at library
125.00
17 269
State Capitol Credit Union - Payroll ded.
179.04
17270
Muntieello Fire Dept. - Payroll
1,297.00
17271
MN, State Treasurer _ Urp. Reg. fees
4.00
17272
MN. State Treasurer - Dep. Reg. free
JU1.00
17273
MN. State Treasurer - Dep, keg. fees
234.011
17274
Paul A. Laurence lo. - Payment 126 - WW71,
98.632.00
11-175
Springsted, Inc. - Bund sale fees l ar.smt. t,ve,v - '78 Proj.
12,5U1.U1
112'6
Our Own Hardware - Misc. supplies for all depta.
499.Ih
17_77
Ilat ry's Auto I'arts - Ih•ater, spray ,quip. , mask, eta ,
1U1.44
l ll7d
International City Management Assoc. - Nr,isletter i t:uldr sub..
J40.711
17279
fleetronic Tool Supply - Fluke drum with case
261.12
17280
T ♦ T Radiator - Bole -ns tractor repair
32.50
17281
Moon Motors - Wrenth for parks
4.25
17282
Fidelity Bank 6 Trust - Parkins Facility bond - Prin./Int.
12,762.32
17283
Feed Rite Controls - Testing, Poly, Hydro. acid
1,193.65
17264
MBLQuren Equip. - Pivot pin - 5t. Dept.
6. in
17285
Mobil oil - Fire Dept. Bas and oil
54.93
17286
Glidden Paint - Paint for parks
54.40
17267
The Plum bery - Shop supplies
14.37
17265
Could Bros. - Jet rudder pedal
10.39
17289
_ CENERAI. FIIND
AMOUNT
CHECK NO.
Equitable Life Assurance - Life ins. - Matt 8 Karen If. I
40.00
17290
Century Laboratories - Park supplies - dead. blocks ;
82.03
177x(
Marco Business Products - Copier repairs
52.88
li i
MN. Valley Testing - Testing at sewer plant
78.83
17293
W. W. Grainger, Inc. - St. supplies - tools
167.70
17294
General Safety Equip. - Repair leak id 73 pumper - Fire Dept.
112.60
17295
Wright County Auditor - § police Cines - April
721.75
17296
MN. Mayors Assoc. - Membership dues
10.00
17297
Audio Communications - Radio repairs - Fire Dept.
30.00
17298
Thermolyne Corp. - Lab supplies - WWTP
137.88
17299
VWR Scientific, Inc. - Lab supplies - WWTP
676.76
17300
Monticello Printing - Sewer/Water postals b meter cards
194.25
17301
Northern States Power - Utilities
6,672.06
17302
North Central Public Service - Utilities
2,696.56
17303
Local /49 - Union dues
114.00
17304
Foster Franzen Agency - Renewal of Hwy. Bond
30.00
17305
Munticc110 OiLice Products - Lib., St. 6 Adm, supplies
99.70
17306
Maes Foods - All Depts. supplies
220.82
17307
Central McGowan - Cyl. rental
2.48
17308
North Star Waterworks - Hyd. flags - Meadow Oaks, wire, valve
391.82
17309
St. Cloud Fire Equipment - Safety meeting demo. fee
94.50
17310
Central Contractors Supply - Tools - WWTP
252.72
17311
Earl F. Andersen - St. 6 Meadow Oak supplies (signs 6 poste)
1,959.22
17312
i
Coast to Coast - Lib., city hall, fire, street, parks dept:.
155.65
17313
Autocon Industries - Reservoir repairs
191.15
17314
Leet Bros. - Uniform rental
155.00
17315
Suburban Gas - Propane for St. Dept. !
122.07
17316
i M Oil Co. - 500 gal. diesel
474.50
17'
Gordon Link - 1,450 gall. gas
1,580.50
175.,/
Safety Kleen Corp. - Mtce. contract- Shop
32.00
17319
Lindberg 6 Sons - Paint for parks
46.50
17320
M1DA - Membership - Tom Eidecn
32.50
17321
Bridgewater Telephone - Telephone
738.87
17322
Furtune - 1 year sub.
62.00
17323
National Life Ins. - T. Eidem'b penbion plan
85.00
17324
Water Products - 1" water meter for Monti. Theater (roimb.)
132.09
17325
Smith, Pringle 6 Hayes - Legal fees - March b April
660.00
17326
Banker's Life Ing. - Group Ins.
2,583.86
17327
1st Bank Mpla. - Public fund activity ehargu
4.00
17328
Northwestern Bell - Fire phone
36.43
1.7329
Kirkham, Michael 6 Assoc. - Lumpu n r rn-put work order. -
10U.00
17370
1. M. E. - Sludge vehicle parts
87.90
17331
St. Cloud State University - School for Karen Ilsnaro
86.00
17332
.1. W. Miller, Jr. -Uldg. Insp. te.s - a/18 - 5/18
1,206.00
17333
Gwen Batman - Animal lap. expense
75.00
17334
National Bushing - Supplies
75.45
17335
USM - bng. faaa-Victoria Sq. 6 Mtc•-. Bldi. repainting apace.
1,885.45
17336
Internal Revenue Service - Tax payment
75.00
17337
Payroll for April 19,859.77
TOTAL UISBURSEMBNTS - MAY $407,003.79
L
I _
UQUOR FI111D
(� LIQUOR DISBURSEMENTS - MAY --`1983
11.7- ^[�
I
AlDU61l ,CHM
Criggs, Cooper 8 Co'. - Liquur
'3;666.61
Ed Phillipe 6 Sons - Liquor
2,970.46
State Capitol Credit Union - Payroll ded.
20.00
Foster -Franzen Agency - Ins.
2,136.00
Wright County State Bank - FWT - April
490.10
MN'. State Treasurer - PERA•W/H
226:49
Commissioner of Revenue - SWT•- April
254.00
St. Treasurer - FICA - April
550.76
Twin City Wine - Liquor
1,089.16
Ed Phillips 8 Sons - Liquor
1,479.68
Ed Phillips 6 Sons - Liquor
5,540.57
Old Peoria Co. - Liquor
1,107.19,
Twin City Wine - Liquor
599.69
Griggs, Couper 6 Co. - Liquor
4,089.22
Commissioner of Revenue - Sales tax - April
4,099.34
State Capitol Credit Union - Payroll ded.
20.00
Foster -Franzen Agency - Liq. liab. sdd'l. premium
132.00'
Labe. Century La. - Store supplies 6 equip.
365.62
Maus Foods - Supplies
17.07
Service Sales Corp. - Price markers, baskets, labels, etc.
148.28
Northern States Power - Utilities
446.59
Leifert Trucking - Freight
454.03
>—_- 42=50=
City of Monticello - Sever/Water - lot Qtr.
43.34
fl Borth Central Public Service - Utilities
156.29
I. Granite City Cash Register.-- Supplies -
37.15
7 Up Bottling - Mi'sc. mdse.
359.70
I' Viking, Coca Cola - Misc. mdsu.
622,25
,Old Dutch Foods, Inc. - Misc. mdse.
116.94
Jude.. Candy 6 Tobacco - Misc:; mdse.
463.78
Midland Beverage - Wine
22.50
Dahlheimer Diet. Co". ='.Beer
7,635.43'
Day Dist. Co. - Beer
521.43
n A. J, Ogle - Beer
195.m
'Thorpe Dist. Co. - Beer
2,524.65
Crosslein Beverage -: Beer;
13,406.45
Dick Beverage Co. - Beer
6,947.95
Bridgewater Telephone - Telephone
53.46
Ranker's Life Ins. - Croup Ins.
276,58
Payroll for April' 4,174.17
TOTAL LIQUOR DISBURSEMENTS - MAY $67,266.75
l
MEMO
TO:
City Council Members
FROM:
Thomas A. Eidem --rbtf.,-
DATE:
Monday, May 9th, 1982
PLACE:
Monticello City Hall
TIME:
6:00 P.M.
we will be convening at 6:00 P.M. for the purpose of in-
terviewing the five final candidates for Zoning Administrator.
As of this date, I have not completed the reference checks.
I hope to have this completed by Monday, but in the event it
is not done, we should inform the applicants that. your
decision will not be made until all reference and background
cheers Are C'7.7rlete,
The interview schedule is as follows:
6:00
P.M.
Thomas elazina
G:20
P.M.
Marlowe Kulseth
6:40
P.M.
Gary Anderson
7:00
P.M.
Gena Soboy
7:20
P.M.
Clayton Larson
As a result the Council mooting will begin a few minutes late.