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City Council Agenda Packet 01-11-1982AGENDA REGULAR MEETING - MONTICELI.O CITY COUNCIL January 11, 1982 - 7:30 P.M. Mayor: Arve GrimsmO. Council Members: Dan 9lonigen, Fran Fair, Ken Maus, Philip White. Meeting to he taped. Citizens Comments. 1. Consideration of Awarding Contract on Bids for 1500 Callon Tanker Truck for the Fire Department. 2. Consideration of Awarding Contract on Library Shelving. 3. Consideration of Appointment of Committee Members and various City Functions and Duties. 4. Consideration of Approval of Moving Expense for James E. Miller. 5. Consideration of Rental of Kermit Lindberg Home to James E. Miller. a. Consideration of Transfer from Capital Outlay Revolving Fund to Sewer Fund for Cost Involved in Purchase of Kermit Lindberg Residence. I. Adoption of Sower 11aer Charge Ordinance. 9. Consideration of Approval of Change Order 022 with the Paul A. Laurence Company on the wastewater Treatment Plant Construction Contract. 9. Consideration of Renewing Contract with YMCA for Detached worker. ]0. Department Head Quarterly Meeting. 11. Consideration of an Approval of an Agreement for Use of the Mobile Relay Systcm. 12. AnnrMAI of Bills for Month of neeomber, 1981. 13. Approval of Minutes for meeting of neeember 14, 1991. 14. Unfinished Business - 1 r, . usiness. 15. new Puniness. 5 AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL January 11, 1982 - 7:30 P.M. Mayor: Arve Grimsmo. Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White. Meeting to be taped. Citizens Comments. 1. Consideration of Awarding Contract on Rids for 1500 Callon Tanker Truck for the Fire Department. 2. Consideration of Awarding Contract on Library Shelving. 3. Consideration of Appointment of Committee Members and Various City Functions and Duties. 4. Consideration of Approval of Moving Expense for James E. Miller. 5. Consideration of Rental of Kermit Lindberg Home to James E. Miller. 5. Consideration of Transfer from Capital outlay Revolving Fund to Sewer Fund for Cost Involved in Purchase of Kermit Lindberg Residence. 7. Adoption of Sewer User Charge Ordinance. 8. Consideration of Approval of Change order 022 With the Paul A. Laurence Company on the wastewater Treatment Plant Construction Contract. 9. Consideration of Renewing Contract with YMCA for Detached Worker. 10. Department Head Quarterly Meeting. 11. Consideration of an Approval of an Agreement for Use of the Mobile Relay System. 12. Approval of Bills for Month of necember, 1981. 13. Aprroval of Minutes for meeting of nocemher 14, 1981. 14. Unfiniahed Business. 15. `sew Business. Council Agenda - 1/11/82 1. Consideration of Awarding Contract on Rids for 1500 Gallon Tanker Truck for the Fire Department. PT)RPOSX: To consider awarding a contract or rejection of the bids for a 1560 gallon tanker truck. After reviewing the bids that were received December 31, 1981. the Monticello Fire Department recommends rejection of all bids.The reason for rejection is that there were various inconsistencies. in the specifications drawn up by the Fire Department that were brought to their attention by the various bidders. It is the intention of the Fire Department to change these inconsistencies and have the 1500 gallon tanker truck rebid and brought to the Council on Feb- ruary 9th, 19F.2. For your information the bids that were received are as follows: Company Basic Bid A- B* C* Delivery Time LA Verne Fire Equip- $53,847 900.00 250.00 1,670 130 to ment, Inc. 145 days Fire Safety Products, $53.r26 1500.00 NIC No Bid 180 days :n . Pierce manufacturing $55,326 824.00 374.00 No Bid 240 to 300 days General Safety Equip- $57.676 590.00 190.00 3,500 365 to Mont. Inc. 400 days Mid-Contral Fire, Inc. $45,865 400.00 300.00 10,000 180 days -ALTERNATE A - Side Water Dump -ALTERNATC 0 - Jot Water Dump -ATLnt1NhTE C - Stainless Stool Booster Tank Representatives from the Monticn1lo Fire Department will be at Monday night's meeting to review this item with the Council. POSSIBLE ACTION: ConsiOcration of awarding a contract for the 1500 gallon tanker truck or rejection of all bids and rebidding this item. Council Agenda - 1/11/82 2. Consideration of Awarding Contract on Library Shelving. P7RPOSE: To consider awarding •a:contract on the library shelving for bids received January 6, 1982. Aids were received as follows: Basic Charging Name Shelving Desk Tables Total DMO, Inc. of Mpls. 17,497,00 5,983.00 3,261.00 $26,741.00 Mid-America Busi- nes Systems 19,112.00 5,879.00 4,348.00 29,339.00 x.10 Alternate Bid for Mid-America Susi- nes Systems 13,906.00 4,526.00 2,366.00 20,798.00 %9d Z Z C t� Falters Cabinets 14,147.19 1,930.20 2,337.20 18,414.59 .�,,,ii �q � Currently, the Library Board is reviewing the bids, however, it appears that at this time the recommendation will be to obtain the shelving, . iop ✓ charging desk and tables from Gene Walters for the total price of $18,414.59. POSSIBLE, ACTION: Consideration of awarding a contract on the library shelving including charging desk and tablas. - 2 - Council Agenda - 1/11/82 3. Consideration of Appointment of Committee Members and various Citv Functions and Duties. PURPOSE: To make annual appointments to Committees and appoint the assignment of various city functions and duties. A list of the present committees and functions and duties is enclosed. All appointments are on an annual basis with the exception of the Hous- inq s Redevelopment Authority and the Library Board, State Statuteti require membership to the HRA to be on a rotating five year basis and membership on the Library Board on a rotating three year basis. The following are the specific vacancies that exist.- The xist: The Planning Commission - Dick Martie resigned effective December of 1981. Housing 6 Redevelopment - Robert Doty's term expires on Authority December 31, 1981. Library Board - The terms of Joel Erickson and Irwin Kallin expire December 31, 1981. Loren Klein, Library Board Chairman, will be checking with Joel Erickson and Irwin Kallin to determine if they would like to serve an additional three year tem. In regard to the HRA, since the committee has not been too active, possibly Robert Doty could be reappointed for an additional five years. Loren Klein has also indicated that he would rather not serve as an ex - officio non votinq member of the Planninq Commission, but would rather serve as a resource person at the meetings of the committee. often times, Mr. Klein is put in an uncomfortable position since he assists an applicant in the interpretation of an ordinance and datorminos what variances, conditional uses or rezoning may be appropriate and ultimate- ly ends up on the board that reviews the matter itself. Excent for the IiRA and Library Board appointments, which are made by the Mayor with the Council's approval, all camnitteo apointments are made by the City Council on a majority vote. In the past, it has been easier to go over the entire list of commitcaeo, duties, functions, etc., and obtain a consensus and call for a vote on the entire list as amended rather than call for a motion on each individual committee, function, duty, etc. Appointment of chair persons are by the committeas themselves. - 3 - I� Council Agenda - 1/11/82 The Planning Commission Sub -Committee of John Bondhus and Jim Ridgeway have been reviewing potential candidates for the replace- ment of Dick Martie on the Planning Commission. Of the five people contacted and interviewed, two candidates have been recommended and would accept the position. They are Joyce Dowling, owner of the what Knot Gift Shoppee, and Jerome ?;aeyen, Postmaster for the City of Monti- cello. POSSIBLE ACTION: Consideration of appointment of City of Monticello committee members, city official functions and duties. REFERENCES: See enclosed list. - 4 1 Council Agenda - 1/11/82 4. Consideration of Approval of Movinq Expense for James E. Miller. PURPOSE: To consider request by James E. Miller, new Wastewater Treat- ment Plant Superintendent, to reduce his salary by $1,000 in 1982 with the reduction being applied towards moving expense. As you may recall on the resume of James E. Miller, he had requested consideration for moving expense. This was discussed at the time the City Council moved to hire Mr. Miller as the Wastewater Treatment Plant Superintendent, however, it was felt that this would possibly set a pre- cedent and no allocation was made for moving expense. There was some discussion that the Council could consider some adjustment if necessary. It should he pointed out that Mr. Miller did accept the position of Wastewater Treatment Plant Superintendent on the basis of a salary of $21,300 a year without any moving expenses. However, Mr. Miller is making a request that the City adjust his salary for 1982 by $1,000 in order that he may cover such expenses in his move from New Ulm, Minn- esota to Monticello. Mr. Miller furthermore indicated that he would be glad to sign an agreement whereby hu would pay back any unused portion should his appointment with the City of. Monticello be terminated prior to December 31, 1982. A copy of a proposed agreement is enclosed. I reviewed this request and feel it is a legitimate request and recom- mend that the City Council make such an adiustment. *Advantages would accrue both to the City of Monticello and Mr. Miller. No benefits such as PERA, FICA, or Workmens Compensation, for example, would have to be paid on the portion allocated for moving expenses. Mr. Miller also benefits in the face that he has immediate funds to absorb his moving cost and additionally such expense reimbursement is not taxable. POSSISIX AC.TIONt Consideration of a motion to approve the agreement with Mr. James E. Miller for the allocation of s1,00O for moving ox- penaea and reducing hie 1982 salary by $83.33 per month. (12 times $83.33 equals $1,000). REPERENCESi A copy of proposed agreement. "Thio advantage woulA M partially offont by lost interest on the S1,000.n0. Council Agenda - 1/11/82 5. Consideration of Rental of Kermit Lindberq Home to James E. Miller. PURPOSE: To consider the rental of the home the City of Monticello recently purchased from Kermit Lindberg to James E. Miller. The closing date for the City of Monticello to acquire the Kermit Lindberg property is February let, 1982. Mr. James E. Miller has indicated he would like to rent this home from the City of Monticello. Proposed rent would be $350.00 a month plus utilities. Rent would be due a month in advance and 30 days notice would be required if Mr. Miller decided to move out. Unlike the moving expense, this type of expense would be hard to deduct from the employees salary as the IRS would rule that the free rent in effect, was compensation to Mr. Miller. POSSIBLE ACTION: Consideration of renting the Kermit Lindberg resi- dence to James Miller effective February let, 1982 at a monthly rent of $350.00 with rent being paid one month in advance and 30 days notice required before moving. i - 6 - Council Agenda - 1/11/82 6. Consideration of Transfer from Capital Outlay Revolvinq Fund to Sewer Fund for Cost Involved in Purchase of Kermit Lindberq Residence. PURPOSE. To consider a transfer of $100,000 plus other related costs such as legal fees, etc., relating to the acquisition of the Kermit Lindberg residence for future Wastewater Treatment Plant expansion. It is recommended that the Council transfer the funds from the Capital Outlay Revolvinq Fund to the Sewer Fund for $100.000 plus other re- lated costs which are not expected to exceed $1,000. For your infor- mation, the projected balance of the Capital Outlay Revolving Fund at the end of 1981 is $188,633 with the projected balance at the end of 1982 of $202,633. In the Capital Improvement Program, the Ke«mit Lindberg residence was included, however, the year was indicated to be 1983 at a cost of $120,000. POSSIBLE ACTION; Consideration of transfer of $100,000 and other related costs from the Capital Outlay Revolving Fund to the Sewer Fund for the acquisition of the Kermit Lindberg residence for future Wastewater Treatment Plant expansion. 7. Adoption of Sewer User Charqe Ordinance. PURPOSE: As previously mentioned, it is necessary to adopt a sewer user charcjc system that meets EPA requlations. This is a require- ment of the Grant Program through the EPA which requires an enact- ment of such an ordinance prior to 80% reimbursement from the Federal government. It appears at this time that a request for 804 reimburse- ment will be approximately February 1, 1982. Enclosed, please find a proposed ordinance drafted by Jerry Corrick with Orr-Schelen-Mayeron 6 Associates, Inc. It should be noted that if enacted, this ordinance would became effective January 1, 1983. As indicated in the previous paragraph, the reason why it is necessary to adopt such an ordinance now is to continue to receive reimburse- ment from the EPA on the current construction and updating of the Wastewater Treatment Plant. It should be noted that the City Council has previously reviewed and approved a preliminary draft of the proposed ordinance that is en- closed. With the adoption of ouch an ordinance, the City of Monticello would switch from a declininq block rate to a straight line rate. For your information, a decl ininq block rate system is whereby the user is charged less as additional water is used depending upon a certain level of useage. A straight line method charges the some fee per i quantity used regardless of the actual quantity. Generally, a straight line method is considered more equitable be- cause it doen not provide a discount for large or small. volume users. Furthermore, it does meet the requirements of the EPA as spelled Qut in the Federal Regintrar Section 35.929-2-(8)-(2) which roads as follows: The grantee shall revise the charges for users or user class as to maintain the proportionate distribution of operation and main- tainance cost among users and under classes as required herein. AS a result of the adoption of the proposed ordinance, it appears that an average rate increase of 354 would result. 'Based on a $200,000 budget in 1983, the rate would he $1.33 per 100 cubic feat with a minimal hillinq of the first 700 cubic feet of $9.30. Thin compares with the present rate which is as follows: $8.00 minimum for the first 500 cubic fact $1.05 per 100 cubic foot, 501 to 30,000 cubic feet $ .55 per 100 cubic feet over 30,000 cubic foot Since Monticello currently has a declining block rata method and it is going to a straight lino method, the averngo increase of 358 is not a very good illustration of the impact that it will have on users of the naniIary newer nvatem. In order to give you a better idea of of how this user System will affect various individuals or firms, the following are some examples representative of residential, commer- cial, governmental, institutional, and industrial unorsa 'There are 750 gallons in 100 cubic foot and the rate would be equivalent to $1.77 per 1000 gallons. -R- Last Year's Avg. Current Proposed Percent Quarterly Useage 1982 1983 In - Name in cubic feet Fee Fee Crease V Dairy Store 22,316 $ 237.95 5 297.91 259 Wrightco Products 494,943 2,875.00 10.105.00• 3519 Country Kitchen 43,978 394.75 585.19 489 Monticello Pall 40,725 377.15 542.63 449 Cedarcrest Apartments 22,810 243.20 304.56 259 Ben Franklin 675 10.10 9.30 -99 Johnson's Dept. Store 5,088 56.30 67.82 209 Monticello Clinic 2,925 33.20 39.89 209 Foster's Apartment 5,493 60.50 73.14 219 Stella's Cafe 6,691 73.10 89.10 229 Bridgewater Telephone 27,493 291.50 365.74 259 V.F.W. Club 6,700 73.10 89.10 229 Freeway Standard 12,718 137.15 172.89 269 Sample Residential User 1,250 16.40 17.28 59 Sample Residential User 2,500 29.00 33.24 159 Sdmplu Residential User 3,750 42.65 50.53 189 �- For your information, the average residence uses approximately 1756 cubic feet a quarter. The proposed ordinance based on a $200,000 budget and on present useage would result in an increase of 10.589 or an increase of a bill from $21.65 to $23.94. It should be pointed out that the purpose of this agenda item is to adopt the ordinance itself, not to adopt a proposed rate schedule. The proposed rates that are listed above are to give you an idea of what impact the ordinance would have. As you can sea by the ordinance itself, rates are proposed to be reviowed annually and I would recommend that this be done in September of each year. By September a better idea of what the following year's budget consists of will be available along with more recant data on projected uaeago for the following year in terms of cubic feat of sewer useage. Therefore, the rate of a $1.33 nor hundred cubic fret in an estimate at thin time and a proposal will coma before the City Council in September of 1982 for determining the actual rates for 1983. An you can non from the above, the greatest impact on any one user will be the effect on Wriqhtco Products. Since Wrightco Products is the only industry according to GPA definitions, its user charge is based not only on uaeago but also on strength and suspended solids. It appears that the billing to Wrightco will increase from approximately $11,500 per year to $40,000 per year, which would he an increase of over 3509. •In 1983, fee based on volume, BOD and suspended solids. - 9 - 11owever, the last few years Wrightco has also been paying capital acquisition and operation cost and chemical feed equipment which would amount to approximately another $12,000 per year so the im- pact would probably be more equivalent to an increase from $23,500 to $40,000 per year or 70%. One item that should be pointed out since Wrightco is such a sig- nificant contributor to the Wastewater Treatment Plant is that any significant change in their contribution will greatly affect the other rates. This charge from Wrightco will be constantly monitored and if they improve their effluent, this may result in an increase in rates to the other users. If the opposite occurs, this would result in a decrease to other users. To indicate how this may effect other users, a graph has been prepared by John Simola and this is enclosed. POSSIBLE ACTION: Consideration of adoption of a resolution enact- ing proposed ordinance amendment enclosed. (It should be pointed out that the examples illustrated in the ordinance amendment will not become part of the actual ordinance itself). REFERENCES: A copy of the proposed resolution, a chart prepared by John Simola showing the impact of Wrightco on other user rates, and proposed user charge ordinance. - 10 - Council Agenda - 1/11/82 S. Consideration of Approval of Chanqe Order 022 With the Paul A. Laurence Company on the Wastewater Treatment Plant Construction Contract. PURPOSE: To consider Change Order N22 with the Paul A. Laurence Com- pany for an additional $958 for the following: Addition of 25' by 9' concrete slab on grade at the sludge vehicle garage. This slab is required as protection against bituminous deterioration caused by spills at the fuel fill station. Enclosed, please find related materials relative to this particular change order. POSSIBLE ACTION: Consideration of approval of Change Order q22 for an additional $958.00 as indicated above. REFERENCES: A copy of related materials relative to the Change Order. A C C Council Agenda - 1111182 9. Consideration of Renewinq Contract with YMCA for Detached worker. PURPOSE: To renew current contract with the YMCA for a detached worker which expired December 31, 1981. This contract should be con- sidered for renewal on a twelve (12) month basis for 1982. Since this is a quarterly meeting for department heads, Mike Mol- stad, the assigned detached worker to the Monticello area, will be at Monday night's meeting to answer any particular questions. In the budget for 1982, the projected increase of 10% was utilized increasinq the annual figure of $2,825 to $3,100 or $258.33 a month. Enclosed you will find a copy of the proposed contract for 1982. POSSIBLE ACTION; Consideration of a motion to approve the 1982 contract for the YMCA Detached Worker Program for $3,100. REFERENCE: A copy of the proposed contract. - 12 - :� a Council Agenda - 1/11/82 10. Department Head quarterly Meeting. PURPOSE: Since Monday night's meeting is the first meeting of the first quarter of 1982, it is also the quarterly department head meeting. The following department heads will be a Monday night's meeting and listed in parenthesis are some of the issues that should be dis- cussed.�� Fire Chief - Willard Farnick - (Fire Department is considering a request to the City Council to increase its hourly wage) Wright County Sheriff's Representatives - Ruddy Gay, Don Hozempa, and Jim Powers (To discuss possible documentation in order to allow the City Council to make more intelli- gent decision on change in hours in 1983) YMCA Detached Worker - Mike Melstad Public Works Director - John Simola (Reorganization of duties with- in Sewer and Water Departments as a result of hiring Wastewater Treatment Plant Superintendent) t- Ruild ing Inspector/Civil Defense Director - Loren Klein (Civil De- fense Exercise scheduled for 1982 and housing code status) City Administrator - Gary wiener (Cable Television update pnd info on Edgar Klucas assessment) �O *A..I �5�y�'/.jD POSSInLE ACTION: Review of the above issues and other topics re la tive to the particular departments. G _ 13 - Council Agenda - 1/11/62 9 11. Consideration of. an Approval of an Aqreement for Use of the Mobile Relay System. PURPOSE: To have the City Council approve of an agreement for the use of a mobile relay system in our radio communications system. Soon, the secondary communications system, the radio system which is now being installed, will hecome operational. Enclosed is a copy of a.one (1) page contract between the City of Monticello and the Division of Emergency Services (DES) which outlines the terms and conditions of the use of this system. The DES has requested that the appropriate City Council and County Boards approve this contract and have them signed by the authorized persons. This contract will be for successive periods of five (5) years each. CONSIDERATION: Consideration of approving enclosed agreement with the Division of Emergency Services for the use of a mobile relay system in our radio communications system. RFTERENCES: An enclosed agreement from the Division of Emergency Services. t t U Council Agenda - 1/11/82 Marion Jamison from the Historical Society has given us a revised list of active members, since the council agenda has been sent out. The active members are as follows: Marion Jameson Ruth 6 Hugh McKinnon David Newkirk Sue Erickson Milo Moon Marguerite Perrault Caroline Ellison Connie Decker Elizabeth laRree Grace Johnson Fern Hanson RESOLUTION k34 RESOLUTION ENACTING USER CHARGE SYSTEM FOR MONTICELLO'S WASTEWATER TREATMENT PLANT WHEREAS, the City of Monticello has received a Step 3, Treatment Works Grant through the Environmental Protection Agency (EPA) and Minnesota Pollution Control Agency (MPCA); and, WHEREAS, a requirement of the aforementioned grant is an enactment of a User Charge System enabling the City of Monticello to collect revenue from each recipient of the- treatment services proportionate to operation, maintenance and equipment replacement costs; and, WHEREAS, the City of Monticello submitted a proposed User Charge System to EPA on March 21, 1980, along with an Industrial Cost Recovery System; and, WHEREAS, the EPA, on April 18, 1980, approved the User Charge System and the Industrial Cost Recovery System contingent upon tho City of Monticello's enactment of the p_oposed ordinance; and, WHEREAS, EPA regulations no longer require the enactment of an Industrial Cost Recovery System, NOW THEREFORE, BE IT RESOLVED by the City Council of Monticello as follows: 1. Enactment of only the User Charge System Ordinance as approved by the EPA. 2. Establiahment of rates consistent with the User Charge Ordinance to be effective January 1, 1983, the first full quarter of opera- tions after completion of the upgrading of the treatment plant. Motion to adopt resolution made by Council member Seconded by Council member Voting in favor: Opposed. Wif EREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS 11th day of January, 1982. ATTEST: Gary Weber, City Administrator (seal, Arve A. Grimamo, Mayor 7 Us��_cos� �GeApN . Q O M �o o 3b c.. �n m q ZvQ NON - Moa OoCi-Q1 .P� Coil (Pjp) NicocO o a%rGo�t'Q �ZCD,Oav y2 Noses: 'vzoo,000 Cosi Q,,L yry„- 4o 5o r7 CHAPTER 8 USER CHARGES Section 12-8-1: Purpose 12-8-2: Computation of User Charges 12-8-3: Billing and Enforcement Procedures 12-8-4: Inspection and Control 12-8-1: PURPOSE ( A) For the purpose of providing monies necessary for the main- tenance, and operation of the disposal system of the city, including payment of principal and interest due or accuring on bonds and other obligations issued or incurred to finance such maintenance, and operation, there is hereby charged a 'user charge' to be collected by the city with respect to each lot, parcel of land, building or premises, having any connection direct or indirect with the disposal system of the city or otherwise discharging sewage, industrial waste, water, or other waste directly or indirectly into the city disposal system. The 'user charge" is to be paid periodically commencing with connection and continuing (unless for good cause, waived or excused) for as long as the premises remain connected. 12-8-2: COMPUTATION OF USER CHARGES (A) User charges for sewer use shall be determined by the following method. 1. Establish the number of unit connections for each of the five (5) following user classes: a. Domestic (Residential) - single and multiple family dwellings. b. Commercial - Businesses with less than 25,000 gal/day equivalent sewage. c. Industrial - Business as with greater or equal to 25,000 gal/day equivalent sewage. d. Institutional - Schools, churches, hospitals, nursing homes, Clinics, etc. e. Governmental - City hall, maintenance buildings, etc. `�7 Example Domestic (Residential) - - - - - - - - - - - 637 Commercial - - - - - - - - - - - - - - - - - 92 Industrial - - - - - - - - - - - - - - - - - 2 Institutional- - - - - - - - - - - - - - - - 17 Governmental - - - - - - - - - - - - - - - - 4 TOTAL USERS 752 2. Based upon the last four quarter average recordings and testing at the treatment plant, establish average daily total five day biological oxygen demand (BOD (TOT), lbs/day), and total suspended solids (SS (TOT), lbs/day). Example - Average of last four quarters BOD5 (TOT) 3,098 lbs/day SS (TOT) 1,369 lbs/day 3. Establish the total average flow per day by water meter readings for industrial, commercial, institutional, and governmental users for the last four quarters. Establish the average flow per day for the domestic users for the winter Quarter. Q(1) = industrial gallons/day Q(C) - Commercial gallons/day Q(T) = institutional gallons /day Q(G) = Governmental gallons/day OSD) = Domestic gallonsZday O(TOT) - Q(I) + Q(C) + 0(T) + Q(G) + Q(D) Example: Q(I) = 51,000 gallons/day 0(C) 68,000 gallons/day 0(T) 52,000 gallons/day 0(G) 2,000 gallons/day 0(D) - 243,500 gallons/day 0(TOT) - 416,500 gallons/day 4. Establish industrial average daily BODS (I) loadings by moni- toring discharges for the last four quarters. Compute BODS loadings for domestic, commercial, institutional, and governmental user classes by subtracting the industrial load from the total BODS (TOT) levels established at the treatment facility. Example: BOD (TOT) - 3,098 lbs/day• BODS SI) - 2,335 lbs/day BODS (D+C+T+G) - 763 lbs%day *Assuming that I/I does not add to the BODS (TOT) J 5. Establish average daily BODS loadings for remaining user classes by a percentage of measurable flow. 7 Example: BODS (D) 763 x 243.5 = 508 lbs/day (416.5-51) BODS (C) - 763 x 68 = 142 lbs/day (416.5-51) BODS (T) 763 x 52 109 lbs/day (416.5-51) BODS (G) - 763 x 2 4 lbs/day (416.5-51) 6. Establish industrial average daily SS(1) loading by monitoring discharges for the last four quarters. Compute SS loadings for domestic, commercial, institutional, and governmental user classes by subtracting the industrial loading from the total SS (TOT) level established at the treatment facility. Example: SS (TOT) 1,369 lbs/day" SS �I) 667 lbs/day SS (D+C+T+G) n 702 lbs/day 7. Establish SS loading for the remaining user classes by a n percentage of measurable flow. Example: SS (D) 702 x 243 a 468 lbs/day (416.5-51) SS(C) 702 x 68 130 lbs/day (416.5-51) SS(T) a 702 x 52 0 100 lbs/day (416.5-51) SS(G) 702 x 2 4 lbs/day (416.5-51) B. Establish total operation, maintenance, and replacement costs for the treatment facility and for the collection system for the year. The OMR costa include all costs for labor, supervision, utilities, chemicals, supplies, repairs, replacement and other maintenance related items. 9. Proportion the OMR costs as a function of percentage of 0, BOD, 5 and SS. Treatment Plant OMR Costs Collection System Costs 0- - - - - - - - - 408 0 - - - - - - - - -loot DOD5 - - - - - - - 309BOD - - - - - - - pg SS - - - - - - - 309 SS -S- - - - - - - - 09 'Assuming that 1/I does not add to SS(TOT) Example: Facility Annual Q BODS SS OMR Costs E $ 8 $ % $ Treatment Plant $117,100 40 $46,840 30 $35,130 30 $35,130 Collection System $26,425 100 26,425 0 0 0 0 TOTAL $143,525 $73,256 $35,130 $35,130 10. Establish annual unit charge rates for Q, BODS and SS Gased on totals established in Steps 2 and 3. Annual Unit Charge Rates: Q(R)- - - - - - - $(Attributed to Q) OMR Costs ()(TOT) (1,000 GPD) BODS (R)- - - - - $(Attributed to BOD_ ) OMR Costs BODS (TOT) 'lbs/day SS(R) - - - - - - $(Attributed to SS) OMR Costs SS(TOT) lbs/day Example: Annual Unit Charge Rates Q(R)- - - - - - - $73,256 $175.91 per 1,000 GPD BODS (R)- - - - - $35,130 $11.34 per Y/day —, 09-9 SS(R) - - - - - - $35,130 $25.66 per 9/day —i, 369 ll. Establish total OMR costs attributable to each user class by using the annual unit charge rates established in step 910 and the quantities previously established for each user class in terms of Q, BODS and SS. Example: See next page. J. 12. Establish quarterly sewer user charge rates (UCH). The rate ' equals the attributable OMR cost for the user class divided by the metered water usage for the user class. The unit rate for domestic, commercial, institutional, and governmental classes will be the same. Example: ANNUAL QUARTERLY OMR COST OMR COST 0 (1,000 GPU) D - Domestic $60,603 _ 4 = $15,150 243.5 C - Commercial $16,908 + 4 $ 4,227 68.0 T - Institutional $12,949 + 4 = $ 3,238 52.0 G - Governmental $ 500 + 4 = $ 125 2.0 $22,740/Qtr. 365.5 UCR = Quarterly Rate per 1,000 gpd UCR = $22,740 = $62.22 per 1,000 gpd 365.5 13. Establish quarterly user charges for the domestic user class. The domestic (residential) user charge paid to the City each quarter will be the user charge calculated for the winter quarter. The quar- terly user charge paid to the City for each domestic user is determined as follows: f Domestic (Residential) User Charge = UCR x Total Metered Water Gallonage for the Winter Quarter � • 91,250 - 1,000 gallons/day x 91.25 days/quarter 14. Establish quarterly user charges for the commercial, institu- tional, and governmental user classes. The user charge rate UCH as determined in Step 12 will be used for all quarters. The user charge will vary each quarter dependent on the quantity of water usage. The quarterly user charge paid to the City is determined as follows: Commercial User Charge UCR x Total Metered Water Gallonage for the Quarter 91,250 Institutional User Charge o UCR x Total Metered Water Gallonage for the Quarter 91,250 Governmental User Charge = UCR x Total Metered Water Gallonage for the Quarter Ti, M 15. Establish quarterly user charges for the industrial class users. The annual unit charge rates 0(R), BOD (R), and SS(R) as determined in Step 10 will be used for all quarters. The user charge will vary each quarter dependent on the quantity of water and strength of DOD i and SS loadings discharged by the user into the system. The quantity uner charge paid to the City is determined as follows: Industrial User Charge = j (Q(I) x O(R)) + (BOD (I) x BODS(R)) + (SS(I) x SS(R)) 4 4 4 Q(I) = Average metered water gallonage for the quarter (1000 gpd) BODS(I) - Average measured BODS loading for the quarter (1/day) SS(I) - Average measured SS loading for the quarter (1/day) (B) For the purpose of this Ordinance, commercial, institutional, and governmental users shall have their user charge computed quarterly based upon actual metered water gallonage for the quarter being charged. Industrial user charges are computed quarterly on the basis of metered water gallonage, measured BODS and suspended solids for the quarter being charged. User charges for domestic (residential) users shall be computed once per year. The domestic user charge will be based upon winter quarter metered water gallonage. The domestic user charges for the three quarters following the winter quarter will be the s -,e as computed for the winter quarter regardless of actual water use. User charge rates used for all quarters are computed on the basis of the winter quarter measurements for domestic users and annual average measurements for all other classifications. These rates shall be re -computed annually. The user charges are computed as per previous subsection 12-8-2 (B). (C) In any case where metered water gallonage or discharged waste disposal gallonage cannot be fairly and equitably determined, the Director of Public Works shall estimate or determine the gallonage based upon other available information or measurements. (D) At the option of the user, actual waste disposal gallonage discharged into the sewer system may be applied in lieu of metered water gallonage for computation of the user charge. It is the responsibility of the user to install and maintain the discharge measuring device and provide access to the City staff as necessary. 7 12-8-3: BILLING AND E14FORCEMENT PROCEDURES (A) The City Clerk shall compute the amount due the City for service charges and render a statement thereof quarterly to the owner or occupant of any premises served, or to both. Charges in accordance with Section 12-8-2, may be billed on a monthly basis. All amounts due hereunder shall be payable to the office of the City Clerk. (B) A connection, once made, shall not nevertheless, thereafter be continued in use, except and unless there is paid and received by the City with respect to such connection a sum of money at least equal to the "user charge" imposed and to be collected by the City (with respect to such connection) for each quarterly period of time that such connection exists. Such "user charge" shall be promptly paid when due by the owner or occupant of the premises affected directly to the City for the quarterly period of use represented by such payment. (C) Enforcement of Charges. Each charge levied by and pursuant to this section is hereby made a lien upon the corresponding lot, land, or premises served by a connection to the sewer system of said city and all such charges which are on the first day of September of each year more than 90 days past due, and having been properly billed to the occupant of the premises served, shall be certified by the City Clerk to the County Auditor between the 1st and 10th day of October of each year and the City Clerk in so certifying such charges to the County Auditor shall specify the amount thereof, the description of the served, the name of the owner thereof and the amount so n certifiedsha11 be extended by the auditor on the tax rolls against such premises in the same manner as other.taxes, and collected by the county treasurer, and paid to the city treasurer, along with other taxes. (D) Right of Action. Any charges, levied by and pursuant to section 12-8-2, and which have been properly billed to the owner or occupant of any premises served, and not paid, may be recovered in a civil action, by the city in any court of competent jurisdiction. (E) Application of Funds. The funds received from the collection of charges authorized by this section shall be deposited as collected, in a fund known as the Sewer Fund and shall be disbursed: (a) to meet the costs of operation and maintaining the sewage disposal pumping stations, treatment plant, and collection system; (b) to meet the costs of repair and replacement of the sewage disposal facilities. 7 12-8-4: INSPECTION AILD CONTROL (A) Industrial Waste Measurement and Sampling. Any person J discharging industrial waste into the disposal system shall provide and maintain a suitable point or points of access together with such necessary meters and other appurtenances at an appropriate location prior to discharge of the waste into the disposal system to permit observation, measurement, and sampling of such waste by the city. Plans for such sampling points and measureing equipment shall be submitted to and approved by the City prior to construction and installation of same. Sampling and measuring facilities shall be such as to provide safe access for making inspection and verification of their proper operating condition. The metered water supply to a source of industrial waste may be used in lieu of a measured indus- trial waste volume where it can be established that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment to the metered supply can be made to determine the waste volume. (B) Industrial Waste Analyses. Determination of the character and concentration of an industrial waste discharged into the disposal system shall be made by the person discharging it or his designated agent. Reports showing quantities and pertinent analytical data of such industrial waste discharges shall be filed with the city. (C) Measurement and Test Procedures. All measurements, tests, and analyses of the characteristics of waste to which reference is made in these rules and regulations shall be determined in accordance with the latest edition of "Standard Methods for the Examination of Water and Wastewater", published jointly by the American Public Health Associ- ation, the American Water Works Association and The Water Pollution Control Federation. Sampling shall be carried out by methods acce))table to and approved by the City. Alternate methods for certain analyses may be used subject to prior written approval by the City. (D) Confidentiality of Critical Information. Any records or other information obtained by the City or furnished by an industrial waste discharger which are certified by said discharger to relate to (a) production or sales figures, (b) processes or production unique to the discharge, or (c) information which would tend to affect adversely the competitive position of said discharger, shall be only for the confi- dential use of the City in discharging its statutory obligations unless otherwise authorized by the said discharger. however, all such information may be used by the City in compiling or publishing a nalysen or summaries relating to the general condition of the public waters so long as such analyses or summaries do not identify any discharger who has so not certified. I 0SM Consulting Engineers ORR•SCHELEN • MAYERON & ASSOCIATES. INC. Division of Kidde Consultants. Inc. L end Surveyors Q Dat•. 1't':8- D( T., 9Aj1. A. LAajzefvcE Job WASTewATE2 T¢e+► ae-n PUNT Q.O. f6ox %ZGI UmaAmfic 4 A9fo1Z1T:QAAIT tOeX 10000 NIGAWA' SS wVST i✓PA QQozea 4 c-2lo85S-o3 /JIIIoArEAPOLIJ , MIEp—N. =100 Location Avuv(.r.uol /UTAtAJWoTA nil„; �eY GQ.ijisjo N'r Engineer 6S4? -A10 S- QPAJ Gentlemen: We are sending you Attached ✓ Seperetety _ By Meifenger _the following items: I I Shoo Drawings ❑ Spec,ficutions a /Change Order ❑ Intpection Report I Pnnrs ❑ Piet. Reports ❑ Contracts ❑ Memorandum NO. SHOP DRAWING DESCRIPTION PHINTS NUMBER (D o¢iawA4- CopIC-1 CµAadie ozom 2L Th..;e are transmitted at chected: L-1 No E.ceptions Taken ❑ Note Markings ❑ For Your Use .1 R, jocted ❑ Comments Attached 4❑�' As Reeu.sted 71 Revue end Resubmit ❑ Renew anR d Comment For Signatures PI --ASC. 6XECVTL AI.- Six ((o) Co FIGS A SEIuD AL4- Slx ((.) TO GA,RY W IGAISIZ AT GT`f OF /WOA3 TI CC—". JoNN SIMCII-A , CITY ota neyTl Aeu.o CC - GAgy Wig 6164t " if 1011111.fCHILIM-MAYIROM L AUOCIATIS. INC. ,To64,j 13A OAI, I CII , 06"% /1 J11ffaLY COQa21G1L . OCM - I 7V OI CK kaurv4 , 10SA R&W OFF40L By ./J4tt 2021 East Hennepin Avenue a Suite 238 a Minneapolis. Minnesota 55413 a 612/ 331.8660 rpm CONTRACT CHANGE ORDER as inmm swmnen ORIIiCNFJ.EMMA1a0 M i ASSOCIATES. C. c..4 -0.c..4 -0.p t,DmCR0 Mdulrult{, MC eSt;Yl reWNw art avers e]ewn.w/ttpa Means tractor Paul A. Laurence Co. Change Order No. 22 res$ P.O. Box 1267 — 10000 Hwy. 55 West slald 0101111, ho. 50 Minneapolis, Minnesota fi•olect 16.068-2749,01 Inca Ion Monticello, Minnesota Eft Went ib. C270855-03 accordance with the term of your contract dated November 20 1990 .Ith :ity of Monticello owner for WWTP Upgrading 6 Appurtenant Work are hereby requested to comply with the following Ganges from the contract plans eM specifications: crlptlon and Justification: - Roser to field Modlf / 50 (Attached) addition of 251 - On x 91 - 00 Concrete slab on grade at Sludge Vehicle Garage- Thi s slab is required as protection against bituminous deterioration caused by spills @ the fuel fill station. akdown of Costs MIs Merge Order: D or Lqutpwent Profit i Overhead Total MOI Taal pWuct418, ) tMa tars a 1 } �J S 415. S 175 nn, 11q % qnn unf of grl91hol Contract: S 4-704.000_00 ra will be M eateallon of 0 oars for coipla Ion. done of the coeplallon of Contrera w► g5tober 28. f9.0 and -Ks slit boOctober 28 SDI ad bw Osta Stored WMrsraa coweadod by tlg l mar ,c -ed by gwssr Oats iidaad left al Contrera tract 7hru C.O. ft 21 Total Addition Tont Osdual into This C.O. t•„� IS I 4,770,559.07 S 958.00 4-771%17-1`17 ginst Contingencies 1111 1141.200.00 lit i. Thrw C.O. # 2 1 fled This C.O. Oedeet This C.O. 1$ Cont74,640.93 IS73�� 958.00 ra will be M eateallon of 0 oars for coipla Ion. done of the coeplallon of Contrera w► g5tober 28. f9.0 and -Ks slit boOctober 28 SDI ad bw Osta Stored WMrsraa coweadod by tlg l mar ,c -ed by gwssr Oats iidaad C C Paul A. Laurence Company GENERAL CONTRACTORS P.O. 6o. 1267 OFT: cr,.n :.y .,:,-r. r.•; . 10.000 MOnway 55 West �r / Q:P/ Minneapolis. MN 55440 C:GNI.:• 7—a Telephone 612/546.6911 DEC 141981 1 TLx29oTao 'fC:1vp• . I i Deconber 10, 1981 Orr-Schelen--layeran a Assoc., Inc. 2021 East Hennepin Avenue, Suite #238 Minneapolis, MN 55413 Attn: Mr. Gerald Carrick Rc: wastewater Treament Upgrading and Appurtenant work, Monticello, tbi=sota EPA Project No. C270855-03 Change Qrder Request No. 23 Gentlanan: Per Field Modification No. 50, dated August 28, 1981 in which a 251-0" by 9'-0" Concrete slab was addod at the Sludge Vehicle Garage, we subrit the following price: Material..................................$415.00 Labor.....................................$418.00 Overhead c Profit 156 .....................$125.00 7mAL.....................................$958.00 Please issue a Change Coder for the above ar•.orust as soon as possible. Sincerely yours, PAUL A. CCMPANANYY Sorry "tnsr Project Estimator JG:lf cc: PALM - Monticello, MN V , r subsidiary of a. J. Olo.aa !bon Company Paul A. LaWenCe Company is an equal opportunity employer ORR•SCHEIEN-MAYERONhASSOCIATES, INC. 7nsullihq Engineers Division of Kidde Consultants, Inc. Land Surveyors August 28, 1981 PaulA Laurence Co. P.O. Box 1267 10000 Highway 55 gest Minneapolis, Minnesota 55440 Attn: Jerry Grundtner Re: Monticello Wastewater Treatment Plant Upgrading b Appurtenant Work EPA Project No. C270855-03 Field Modification i 50 Gentlemen: Upon review of final shop drawings for the sludge vehicles, it has become apparent that the turning radius required for these vehicles :rakes the driveway in front of the garages inadequate for maneuver in and out of the garages. Therefore, the driveway ^1 is increased in size approximately 14' by 87 1. One catch basin J must be moved approximately 8' to the south and grade contour 910 should be revised as shown on attached revision drawing 4(r)3. Provide a 25' x 9' concrete slab on grade for the fuel fill sta- tion as detailed on attached revision drawing 4(r)4. All roadway and storm drain work shall be installed in accordance with Specification Section 0260. All concrete work shall con- form to Specification Division 3. This field modification will require additional quantities of ag- gregate base, bituminous wearing course, tack coat, and concrete curb and gutter. Please note the story. drain quantities are not revised. Upon completion of all work related to Part vll of the Bid Proposal, a balancing change order will be processed to re- flect the quantity revisions. At this time, please submit a 2021 fast Honnea,n Avenue - ,uito 238 • Minneapolis, Minnosoia 55413 TELEX: 29.0948 Vim• U 5 August 28,1981 Page 2 change order request for work related only to the concrete slab addition at the fill station. Please note that the raised con- crete islands, guard posts and pump will be provided by others (City of Monticello). Sincerely, ORR-SCRELEN-MAYERON 6 ASSOCIATES, INC. 4- '' 14 J - 0& r ���'f� Gerald S. Corrick, P.E. Project Manager cc: John Simola, City of Monticello Dick Reeling, OSM Field Office John P. Badalich, OSM GSC/gm lop of S'Aq TwP •/ pAJ.IG illl cwrac SL'GT. 'A�A' reo" 12"Q c'' We SCA�e srrcnm Oq,%,o (� �� �Ix11 ST. GD•JC. i � � h4IION cl y I 0 .P.P 1 . fMose1 4t'�Or'' 2ELLKA7[u 0 MA�NiG1ArJGC L�o•4k5'� gIT. _ - GAR AC1E c 25', 10 . fog o A Gawc.ys LINE UP b / �nf 6RApR, e�IST•FE.Kt �Hi3 / 70f FCL.Qnb.7 'TD eZIMA,N GDCse WITH j X 4 r(4) I i i/SL�GGE _ .DJ blTOMWoof 0 V EH I C LF - P^4 AP,►. D I N co r a � , D.� GAIZACAG AJiPw: Ixt� CH..}Hf THIS t coNTOU12 CwJGTRJCT 104 1 As sHowtj PRaPF-RTi_LIIJC SITE PLAN t �"�+' D1 �►,/�/� Dr*a" TIIN Coon a. TORR 6rif8LFN MAYRRON 1"100) M001►ICATiOtJ 50 '2146.01- ; r • AeefJClATtilL INC Mw�}Tfc�LLO WA.STfD WATl�tZ DMP' . eem,— rrr wrP..w+ YEZATMWY PI -AWT Lb.r me e•�T.B� � / P«.w • .+rr..wn..or FPA GitDJAcT I.' C1270 89C.09, lr1 r\/ QAVILIA ►Ir. ®P. -Y AT e*AA"S ll I Rx,ST• APQON� ti� I��z." D� iZELVG�.TE 0 4ee QW6. M•I MAItJTEntANGE C -,ARAE F_ � �9 •r 0 ol--trt .or `v r GON C. S, LA P, I ON 6 r2ADE }r PAa 1,4 AVQ Av¢ cnJ 111"ZP;P UNE WAtSel) COtJC2tTE ISLA1apIGUARD POST! JJ ( .m P STAT,ON 6,? OTMt tS (C,T f) 61('6040 R+JSL Cli- PIP_ u P T w a J St..e. 0) S L VDG?S VEN I C L E CACZA,GE PLAN OF SLA\h ON GrZ,,�n E. low W 014,/1\r\ OreMiy Tom Ceti. Me. ORR -9C:HELZN • M^" RON RILG,LD MODI!'tU►TIOIV i $0 214$.O} awsNocJwT$a1NG w1(, ... w,..,... r ....� mooJTICeLLO WAST!'w^TRhL Off+ u t... ..w.. u 011 •r..1.N.a F.11tN..Mq. q1l. 1 .w1( T 1Z. G AT AA C NT OL.A NT iMtt Ne. Q CPA PQOJ6CT NO [•1'10833.08 ,4{ r \ 4 t 2MVISe0 Sir. MDA0MAT AT WAG94 t) Z .1 G R E f. M E 14 T AGREEMENT MADE THIS 11th day of January, 1982, by and between the CITY OF MONTICELLO, a municipal corporation, of the State of Minnesota, first party, and YMVk OF METROPOLITAN MINNEAPOLIS, Minnesota, a duly or- ganized non-profit corporation, second party. WHEREAS, second party has organized a Detached worker Program for the Northwest suburban area for the general puzYube of assisting youth in finding and living a life style acceptable to themselves and the society in which they exist; and WHEREAS, first party, recognizing its cumnitment to its youth to help shape the development of its young citizens and that traditional youth programs, facilities and activities do not reach all of its youth, has pledged the sum of Three Thousand One Hundred and 00/100 dollars ($3,100.00) to contract with second party for the services of a detached worker in accordance with second party's Detached worker Program. NOW THEREFORE, in consideration of the mutual covenants and condi- tions hereinafter contained, the parties hereto mutually agree as follows: 1. First party, in consideration of the sum of Three Thousand One Hundred Dollars to be paid to Second party at the rate of Two Hundred Fifty Eight s 33/100 dollars ($258.33) per month payable in advance of the months for which this agreement shall run, hereby contracts with second party for the period of twelve months from and after January 1, 1982, for the services of a detached worker to be hired, trained, paid and supervised by second party in accordance with its Detached worker Program. 2. Second party hereby agrees to provide first party with a qualified detached worker to perform substantially the following services for first party: a. Meet with police at least monthly to share information and mutual concerns. b. Concentrate on street work and maintain youth contact in identical hangouts. C. Maintain active counseling relationships with 50 youths. d. Maintain counseling relationships with 15 families. a. Act as support system and counselor for youth and their families in times of trouble. f. Provide 24-hour crisis intervention to troubled youth and their families, as well no aaalst police and other community agents In the prevention and intervention of crinis-rolated situations. g. Maintain cooperative relationships with all youth -serving agencies which may provide alternatives for troubled youth. h. Provide quarterly evaluations of the Detached Worker Program to city administration, polico department and other community agencies. I. Mosta with City Council on a quarterly basis to review progress of program. above written. in the Presence of; City of Monticello By Arve A. Grimsmo, Mayor and Gary Wiebor, City Administrator (SEAL) J t In the Presence of: YMCA OF METROPOLITAN MINNEAPOLIS By President and Vice President (SEAL) 2 3. Second party agrees to indemnify and keep indemnified and defend, hold and save harmless first party from and against any and all actions or causes of action, claims, demands, loss, damage or expense which either party shall or may at any time sustain, precipitate or incur by reason of the conduct of said detached worker or other employees, agents and servants of second party acting within the scope of or in con- neltion with said Detached Worker Proqram. 4. To assure first party of second party's performance of the obliga- tions contained in paragraph 3, second party hereby further agrees to carry and keep in force liability insurance (including bodily injury and property damage coverage) in the minimum amount of Two Million Dollars ($2,000,000). Said Insurance to be with a reliable insurance company licensed to do busi- ness in Minnesota. Second party shall furnish and file with first party the insurer's Certificate of Insurance indicating that second party has insurance coverage in force in the minimum amount aforesaid covering the period for which this agreement in to be performed. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their behalf by their proper officers thereunto duly author- ized and their.corporate seals to be affixed hereto the day and year first above written. in the Presence of; City of Monticello By Arve A. Grimsmo, Mayor and Gary Wiebor, City Administrator (SEAL) J t In the Presence of: YMCA OF METROPOLITAN MINNEAPOLIS By President and Vice President (SEAL) 2 Q - Q_ 11 9 QUARTERLY REPORT OF THE MONTICELLO FIRE DEPARTMENT President — Greg Dahlheimer Vice President — Doug Pitt Secretary — Lee Trunnell Treasurer — Willard Anderson Chief — Willard Farnick Joint Committeemen — Lee Trunnell Assistant Chief — George Liefert Training Officer — Gene Jensen 1st Captain — David Kranz Asst. Training Officer — Ted Farnum 2nd Captain — Gordon Link The following is a quarterly report of the Monticello Fire Department from Oct. 1, 1981 thru Dec. 31, 1981. There were 16 personal assists by the Chief and/or Assistant Chief. There were 26 calls which required 446% man hours. The average attendance at a fire was 14. During the past three month period there were 4 training sessions which required 84 man hours. The average attendance at these traihing sessions was 21. Also, the department held their open house at the barn in October. bik Sincerely, David 8. Kranz Reporter r ANNUAL REPORT OF THE MONTICELLO FIRE DEPARTMENT President — Greg Dahlheimer Vice President — Doug Pitt Secretary — Lee Trunnell Treasurer — Willard Anderson Chief — Willard Farnick Joint Committeeman —Lee Trunnell Assistant Chief — George Liefert Training Officer — Gene Jensen 1st Captain — David Kranz Asst. Training Officer — Ted Farnum 2nd Captain — Gordon Link The following is a annual report of the Monticello Fire Department for the year of 1981. There were 68 personal assists by the Chief and/or Assistant Chief. There were 75 calls which required 1451% man hour.. The average attendance at a fire was 15. At one fire, mutual aid was given to the Big Lake Fire Department which required 12 men, 34 man hours. During the past year there were 15 training sessions which required 394 man hours and an average of 19 men attended. One of these training sessions was with the Monticello - Big Lake Ambulance Service and another one was at the NSP plant. At the June 4th training session, Don McKay, state instructor, trained us on how to hookup to a fire �.. hydrant. The department manned a booth at Expo '81. We showed a film and served coffee at the booth. Mutual aid was given to Buffalo Fire Department, 19 men requiring 30 man hours. Mutual aid was given to Clearwater Fire Department, 13 men requiring 13 man hours. Scott Douglas, Ted Farnum and Mork Wallin attended the state fire school on June 4$ and on April 25.26, Lee Trunnell and Gordon Link attended regional school. Jerry Wein went to a Novado Test Site for a 10 -day Radiation Energy Response Course. The Department toured the NSP Plant on Monday, September 28th. In the past year the department has received two fire chemical suits and two hand held rudios. During the post year the deportment participated in the Big Lake Spud Fest and held their open houso at the barn. Also, the Lions Club have an appreciation night for all the firemen. Sincerely, � David B. Kranz Reporter bjk OV CBREAKDOWN OF CALLS FOR 1981 MONTICELLO CITY: Structure .................. 13 Auto ..................... 3 Grass ..................... 2 Extrication .................. 4 Other ..................... 3 TOTAL 25 MONTICELLO TWP.: Structure .................. 13 Auto ..................... 8 Grass ..................... 8 Extrication ................. 4 Other ..................... 0 TOTAL 33 SILVER CREEK TWP.: Structure ................... 3 Auto ...................... 3 Grass ..................... 5 Extrication .................. 0 Other ..................... ®, 0 TOTAL 11 OTSEGO TOWNSHIP: Structure ................... 0 Auto..................... 0 Gress ..................... 1 Extrication .................. 0 Other ..................... 0 TOTA L 1 MUTUAL AID .................. 5 TOTAL NUMBER OF FIRES ........ 75 P Ali AGREEMEtiT FOR USE OF THE MOBILE RELAY SYSTYN THIS AGREEMENT, entered into by and between the State of Minnesota, Department of Public Safety, Division of Emergency Services (herein after also referred to as "M11 -DES") acting by and through its Director, and the Citv of Monticello, acting by and through its Civil Defense Director; WITNESSETH TIIAT: WHEREAS, MN -DES has purchased a mobile relay system, including but not limited to, repeater base station, control stations, an antenna tower, and portable radios, and WHEREAS, the City of Monticello wishes to use this system to coordinate emergency functions with Becker. Bic Lake. Sherburne County and Wriaht County. NOW, THEREFORE, in consideration of these premises, it is agreed by and between the parties hereto that the City of Monticello will abide by the usage provisions as follows: SECTION I - USE STIPULATIONS Thin equipment is to be used by the City of Monticello only during an emergency affecting the City of Monticello, and then only for emergency related traffic. The City of Monticello also agreco to abide by the rules for use provided by V11 -DES whenever operating thin equipment. The City of Monticello Civil Defense Director agrees to maintain an operational log of all- of his/her uses of this system, including periodic checks of the equipment. Semi-annually, a copy of this log will be furnished to 111 -DEF,. SECTION II - Control of Equipment It is agreed that the mobile relay equipment herein considered shall be controlled and maintained exclusively by MN -DES. SECTION III - DURATION Thin Agreement shall be effective upon dolivery of the mobile relay oyatem equipment, and ahall continue in full force and effect for succesoive sixty month periods unleon terminated by either party by written notification ninety daya in advance. However. M11 -DEG retains an option to cancel this Agreement without notice for Unauthorized use of thio equipment by the City of Monticello. 9 F IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement by their proper officers and representatives. j By Title Date By Title Date WRIGHT COUNTY MINNESOTA DEPARTMEN.' OF PUBLIC SAFETY DIVISION OF 04ERGENCY SERVICES DECEMBER GENERAL FUND 1981 AMOUNT CHECK NO, MN. State Building Code Service - Plan review - Med. Facility 1154.79 15211 Wright County State Bank - Investments 537970,58 15212 Road Machinery 6 Supplies - Rental on aerial basket - Christ. 336.00 15213 State Capitol -.redit Union - Payroll ded. 115.00 15214 State Treasurer -Social Sec. - FICA payment 3108.42 15215 MN. State Treasurer - Dep. Reg. fees 187.00 15216 Petty Cash - Reimb. petty cash fund 39.85 15217 First National Bank of Mpls.-.Invstmt. purchase service chge. 4.00 15218 Wright County State Bank - Investments 250000,00 15219 Banker's Life Ins. - Group Ins. 2328.58 15220 Bridgewater Telephone - Telephone 526,07 15221 Adm. Management - Sub, renewal 16.00 15222 North Central Public Service - Utilities 497.67 15223 Equitable Life Assurance - Ins. premiums - reimb. 40,00 15224 VOID -- 15225 MN. State Treasurer - PERA payment 878.48 15226 Kermit 6 Ann Lindberg - Earnest money purchase ugruement 5000.00 15227 Metcalf 6 Larson - Stipulation agreement - Lindberg property 10000.00 15228 MN. State Treasurer - Dep. Reg. fees 208.00 15229 Corrow Sanitation - Contract payment 3672.00 15248 Feed Rite Controls - Testing 6 alum. sulfate, etc. 1471.68 15230 Superior Sandblasting - Sandblasting on pick up box 72.50 15231 Purcell Plumbing 6 Heating - Service Call at City Nall 26.00 15232 Local #49 - Union dues 84.00 15233 Suburban Gas - Propane gas for dog pound 227.70 15234 Mr. Dr. Bauer - Mileage 6 meal - Lib. 9.52 15235 Northwestern Bell - Fire phone 25.24 15236 Smith -Pringle -Hayes - Legal fees - Nov. 489.00 15237 Monticello Printing - 3 pictures screened- Fire Dept, trainini, 30.00 15238 Brenteson Construction - 110 yda. sanding sand 1980.00 15239 O. K. Hardware - Peg board hooks - Dep. Reg. supplies 3.27 15240 USM - Eng. fees - Nov. 16984.29 15241 North Star Water Works Products - 500' meter wire 45.00 15242 Documents Division - I copy of Labor Relations booklet 12.50 15243 General Communications - Radio repair - Civil Defense 52.50 15244 Monticello Times - Misc. publishing 408.33 15245 Mobil Oil Corp. - Gas and oil - Fire Dept. 54.99 15246 Phillips Petro. - Gas and belt for truck 43.13 15247 Wright County Sheriff - Dec, cuntract payment 6933.33 15249 State Capitol CreditUnion - Payroll ded. 115.00 15250 Int. Conf. of Building Officials - Seminar reg. fee 50.00 15251 State Treasurer - Pern payment 1493.63 15252 Wright County State Bank - FWT - Dec. 3822.10 15253 MN. State Treasurer - Dep. REg. fees 218.00 15254' Mr. Arve Crimumo - Mayor salary 125.00 15255 Mr. Dan Blonigen - Council salary 100.00 15256 Mrs. Fran Fair - Council salary 100.00 15257 Mr. Ken Maus - Council salary IOO.OU 15258 Dr. Phil White - Council salary 100.00 15259 Jamou 1'ruuaae - Cleaning City hull 220.00 15260 MN. State Trenourer - Dep. Rug. fres 440.00 15261 St. Cloud hydraulics - hoar. for 78 Intl. 32.79 15262 Commissioner of Transportation - Reimb. for Ellison Park pro. 6154.60 15263 /, GENERAL FUND AMOUNT CHECK N0. Paul A. Laurence Co. - Payment 411 - WWTP project 506,945.65 15264 Ben Franklin Store - Repair seat - 76 Int. tractor, mise. 29.72 15 /l Our Own Hardware - Misc. supplies for all Depts. 214.89 _ 152Bb Int'l. City Mgmet. Assoc. - Cable TV report& water rates book— 48.50 15267 Independent Lumber - Paneling - Mtce. Bldg., lumber for truck 117.96 15268 Barco Mun. Products - Street supplies 323.93 15269 J M Oil Co. - Gas for St. Dept. 1,807.50 15270 Wright County Auditor - k police fines for Dec. 963.25 15271 Monticello Office Products - Misc. supplies 111.45 15272 Maus Foods - Supplies for all Dept. 139.07 15273 Monticello Printing - 1M envelopes 6 verified acct. forms 111.75 15274 Central McGowan - Cyl. renting 2.40 15275 Flicker TV - Cassette recorder & 2.micro. - Fire Dept. 48.50 15276 Gary Wieber - Misc. mileage - Nov. 6 Dec. - 81 78.38 15277 State Treasurer - Bldg. permit surcharge - 4th qtr. 7.68 15278 Oel's Service - Gas for Fire Dept. 66.57 15279 AWWA - 1 basic water libr. system book 35.00 15280 Figs It Shop - 1 stereo FM system 347.53 15281 Hoglund Bus Co. - Switch for 75 Intl. truck 8.50 15282 Willard Severin - Reimb. for- ice damage due to water tower overflowing 10.00 15283 W. it. Canes Const. -Payment 08 on Library 46,779.00 15284 Larsen Carpet - Carpet in maintenance building 109.25 15285 Foster -Franzen Agency - Add'1. ins. for new 81 cat loader 58.00 15286 � p Payroll for Dec. 15,831.13 ` / 1 TOTAL DISBURSEMENTS FOR DEC. $1,432,302.15 COUNCIL UPDATE January 11, 1982 WASTEWATER TREATMENT PLANT SUPERINTENDENT Jim Miller did accept the City of Monticello's offer of $21,300 annually to become the wastewater Treatment Plant Superintendent for the City of Monticello. Jim started his duties January 4, 1982. As you can see by the agenda, Jim would like to consider adjustment in his salary to cover moving expenses and also is interested in renting the Lindberg residence. In the meantime, Jim will be renting a motel room during the week and going to New Ulm for weekends. IMPACT OF STATE AID CUTS ON TREE PROGRAM. From a memorandum received by the Department of Agriculture of the State of Minnesota, it appears quite likely that the State Grant Program for Dutch Elm disease will be drastically reduced in 1982. This program had previously been reimbursed at a 509 rate and this was reduced to approximately 209 in 1981. It appears that the reimbursement rate for 1982 will be somewhere in the area of 8.339. In 1981, the average cost removal of a tree was $400 with the City subsidizing $200 of this cost and the State providing $80 with the remaining $120 being provided by the property owner. An a result of the reduced funding, consideration will have to be given to the City and the resident picking up a greater share of this coat. One other alternative would be for the City to completely abandon the program. However, the City does have approximately $20,000 in its tree fund and I would recommend that those funds be utilized for the Shade Tree Program prior to any obandonment of the program. Alternatives to complete abandorunent of the program would be as followot - Increasing the City's share through utilization of the reserve fund. - Increasing the City's share through increaeeoIn the property tax for the tree fund. - Increasing the resident's share. - Some combination of the above. Prior to implementing the 1982 Shade Tres Program, recommendation will be brought to tho City Council. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL f December 14, 1981 - 7:30 P.M. Members Present: Arve A. Grim smo, Fran Fair, Phil White, Ken Maus, Dan Blonigen. Members Absent: None. 1. Consideration of Resolution Granting Final Approval for Commercial Develooment Revenue Bonds for Medical Facilities Company. Previously, the City Council had approved a preliminary resolution for the issuance of Commerical Development Revenue Bonds for the Medical Facilities Company on April 27, 1981. Later the prelimi- nary resolution was amended on August 3, 1981 to allow for the public offering of the bonds as opposed to a sale to an insti- tutional investor as a tax-exempt mortgage. The request for final approval for the Commercial Development Revenue Bonds would provide a bond sale in the amount of $1,300,000 for the purpose of Wilding the medical clinic next to the Monticello - Big Lake Hospital. Along with the bond proceeds of $1,300,000, ;nrt- nership contributions in the amount of $250,000 would also be used, making the total cost of the project approximately $1,553,000. After noting that all papers had been reviewed by the City Attorney, a motion was made by White and seconded by Fair and unanimously carried to adopt a resolution approving the issuance of $1,300,000 in Commercial Development Revenue Bonds for the Medical Facilities Company. (Soo Resolution 1901 - 34). 2. Consideration of Amondinq Ordinance on Lieeneinq of Fire Ranqes. At the council's November 23, 1981 meeting, a provision regulating the licensing of fire ranges was tabled until contact could be made with representatives of the Rod 6 Gun Club concerning setting up provisions that would be in accordance with what they are now doing. After discussing a possible ordinance regulating the Monticello Rod 6 Gun Club with Mr. Robb Klein of the Rod s Gun Club, the following provisions wero recommended: Ij Council Minutes - 12/14/81 - Regulating hours between 10:00 A.M. in the morning and i 10:00 P.M. in the evening. - Prohibiting fire ranges to be open from October 16th thru March 31st. (Currently, the Rod 5 Gun Club opens approxi- mately April 1st through October 15th, at the latest). - $15.00 proposed fee annually. The council members discussed whether prohibiting the fire range to be open from October 16th through March 31st was necessary as some people do use the range for siting in their deer rifles even though scheduled club activities are not actually held during those dates. Since use of the fire range has not been a problem in the past during the winter months, a motion was made by White, seconded by Olonigen and unanimously carried to adopt an ordinance amendment changing the current fee from $5.00 annually to $15.00 annually and to regulate the shooting from 10:00 A.M. to 10:00 P.M. with no restrictions on dates. (See Ordinance Amendment 4110). 3. Consideration of Approval of Change Order 421 with the Paul A. Lau- rence Company on the Wastewater Treatment Plant Construction Contract. As part of the Wastewater Treatment Plant Construction Project, the city's Public Works Director, John Simola, recommended that additional laboratory equipment required for process control at the Wastewater Treatment Plant be purchased in the amount of $8,525. Initially, the only laboratory equipment specified was that which was needed to meet the permit requirements for the PCA and EPA, however, the Pollution Control Agency does recognize -that additional laboratory equipment is necessary and has already given their preliminary approval to this change order. A motion was made by White, seconded by Maus and unanimously carried to approve change order 421 for an additional $8,525 with the Paul A. lAu- rence Company on the Wastewater Treatment Plant Construction Contract. (See Exhibit 12/14/81 bl). 4. Consideration of Purchase of Kormit and Ann Lindberq Property. Recently, Kormit and Ann Lindberg have Indicated to the City that thoy would lx: .receptive to selling their property to the City of Monticello. The Lindberge home and approximately 5 acres is situated directly east of the present Wastewater Treatment Plant, and tho City of Monticello would use this acquisition for future expansion of the Wastewater Treatment Plant facilities. J /_3 2 - Council Minutes - 12/14/81 j The City of Monticello obtained an appraisal on the Lindberg's I$ property in the amount of $87,000 from Jack Maxwell and an appraisal l._.. that the Lindbergs had done from Realty Station totalled $1,000,500. At the City Council's April 13, 1901 meeting, authorization was given to draw up the necessary papers for the acquisition of the property for a total price of $1,000,000. Since the original offer by the City was made in April of 1981, the Lindbergs have now agreed to sell their property in the amount of $1,000,000 if the City would assume the outstanding assessments against the property totalling $10,820.19. At a meeting held between the Lindberg's attorney and the City Attornov, Cary Pringle, one item that came up during the discussions was the alleged damage that had been done to the trout pond on the Lindl,erg property. This alleged damage came about as a result of the easement that the City of Monticello obtained on the 1976 Improve- ment Project through eminent domain procedures. Mr. Lindberg's attor- ney recommended that the City of Monticello purchase the property for $90,000 and award $10,000 forthe damage done to the trout pond making the total price $100,000 as previously agreed upon. As part of the purchase agreement, a stipulation agreement on the trout pond damage would be released by the Lindberga, agreeing to waive any future liabilities from the City for damage to Chu trout pond. I �., A motion was made by nlonigen, seconded by White and unanimously ---- carried to authorize the Mayor and City Administrator to execute a purchase agreement for the Lindberg residence and property for a $90,000 purchase price with the City of Monticello to assume all outstanding aeuesuments. The motion also included that the City of Monticello would pay $10,000 to the Lindbergs for a stipulation agree- ment relative to the trout pond damage, (See Exhibit 12/14/81 02) I 5. Consideration of Approval of Purchase Order for Library Carpetins. As discussed at the Special meeting on December 7, 1981, Loran Klein, library Chairman, presented three quotations to the Council for the purchase of carpeting for the library. Of the three quotations received for the carpeting, the lowest quota so far would total $8,100, but the three individuals would be con- tacted regarding firm prices. A motion was made by Fair, seconded by Maus and unanimously carried to approve the library hoard to enter into n purchase order for car- poting for the Monticello Public library for an amount not to exceed $0,100 with authorization for the Library noard to negotiate for a better price. 3 - \ Council Minutes - 12/14/81 `' G. Consideration of Method to Seek flew member for the Planning Com- mission. Mr. Dick Martie has recently resigned from the Planning Commission and the commission would like council authorization to put a notice in the paper announcing an opening. Persons interested in serving on the Planning Commission would submit an application to the current Planning Commission members who would then review and recommend to the City Council an individual for appointment. A motion was made by Maus, seconded by Pair and unanimously carried to authorize the Planning Commission to seek applicants for the vacant Planning Commission position and to submit their top three choices for the position to the Council for council consideration. 7. Consideration of Appointment of Wastewater Treatment Plant Suuerin- tendent. The City Council met in a special session prior to the December 14th meeting at 5:30 P.M. for the purpose of interviewing applicants for the Wastewater Treatment Plant Superintendent position. This newly created position would be responsible for the management and operation of the now Wastewater Treatment Plant facility when com- pleted. 1 -- A motion was made by Dlonigen, seconded by White and unanimously carried to offer the position of wastewater Treatment Plant Superin- tendent to Mr. James Miller at an annual salary of $21,300 affective as soon as possible. Mr. Miller is currently a resident of new ulm, Minnesota and currently is employed with Minnesota valley Testing, Inc. D. Consideration of approval of City Administrator to Attend Seminar on Accountabilitv for RPA Funds. Previously, the City Council Authorized the City Administrator to attend a seminar on accountability of CPA funds contingent upon BPA and PCA approval. This grant amendment request was reviewed by the PCA and they indi- cated that. they would approve of the registration fee of $450, but the remaining cost would have to be absorbed by the City of Monticello. The reason for only approving the registration fee was the fact that the City of Montieullo had Jerry Carrick of OSM attend the course along with the fact that a cut bnck in funding has occurred for the PCA. with the PCA approval for the registration fee of $450, the city's cost would he 10% of the $450 plus the remaining cost which would be approximately $360 for a total estimated city cost of $400. J. 4 Council Minutes - 12/14/81 I- -I A motion was made by Fair, seconded by Maus and unanimously carried ILI to authorize the City Administrator to attend the EPA Seminar in Kansas City on May 20th and 21st of 1982 with the EPA funding the registration fee only in the amount of $450 with the city's share to he 10% plus the remaining travel expense. 9. Approval of Minutes and Rills for December. In reviewing the special meeting minutes of December 7, 1981, it was noted that two motions were made in setting the administrative salaries and clerical personnel salaries, rather than one motion as indicated in the minutes. An additional motion was made by Rlonigen, seconded by Fair, setting the office clerical personnel salaries which was unanimously carried. A motion was made by Rlonigen, seconded by White and unanimously carried to approve the hills for the month of December as presented along with the regular meeting minutes of the Council for Novem- ber 27, 1981 and the minutes of the special meeting held Decem- ber 7th with the minutes of December 7th being changed to indicate that two separate motions were made on setting the salaries. 10. Supreme Court Decision - Assessment Appeal. 1z The City Council mem Mrs were informed by City Administrator, Gary Wicbe r, that the Supreme Court ruled in favor of the City on all counts regarding two (2) assessment appeals sought by Monticello Ford and Larry Flake. The appeals were in regard to a $15,559 assessment on the 78-1 Improvement Project which provided sewer and water services to the present Monticello Ford site, and to the reviewal of the assessments for the 74-1 Parking Lot Improvements in the downtown area. In regard to the 78-1 Project, the Supreme Court ruled that the City has a right to act various methods of payment for assessments, In this case 10 years rather than 20 years as Mr. Flake had request- ed. In addition, the Supremo Court ruled that the City can poriodi- eally review the assessments and make changes in regard to the downtown parking lot asseoaments. Me g adjourned. Rickwolfs ler Ausi0tant miniatrator C " o a 61 4,r_E Eleague of minnesota cities lINFORMATION BULLETIN: STATE -LOCAL FINANCIAL CRISIS (INFORMATION MEETINGS SCHEDULED)" This bulletin is intended to provide brief°answers to the most commonly asked questions relating to the current status of the state's financial problems. Since the issues are quite complex and time for legislative action is short, the League has also scheduled a series of special informational meetings around the state on the subject of the state financial crisis and will be sending staff to appear at some previously scheduled events. Please read the enclosed notice and plan on attending one of the meetings. Mayors and councilors are especially encouraged to attend the meetings, which are partly aimed at improving the League's effectiveness in influencing the Governor and Legislature. WILL MY CITY GET THE 1981 LOCAL GOVERNMENT AiD (LGA) AND HOMESTEAD CREDITS THAT HAVE BEEN WITHHELD? WHEN? The Legislature did pass and the Governor signed H.F. 1, or "the Voss bill"* on New Year's Eve. This is to effect a guarantee by the state that the withheld 1981 moneys will be paid in full by February 26, 1982.(60 days after the close of the cities' fiscal year is the generally accepted deadline for being able to count the revenues for 1981 financial statements.) Each city should receive a certificate from the commissioner of finance soon after January 8th stating the exact amount that w311 be due on February 26th. However, in order for the state to "make good" on its guarantee by February 26th, the state's larger cash flow and deficit problems must be addressed by the end of January. This is because the state will probably need to increase its short term borrowing in order to have ade- quate funds available on February 26th, and it will take a minimum of four weeks lead time to actually borrow the funds. The deficit problem must also be solved by the end of January or the actual ability of the state to market its short term bonds would be highly questionable. It is now unclear what the Governor and Legislature will be able to agree on and when. Therefore, despite the guarantee there is still a chance that the promised funds won't be available at the time the State has promised to pay them. The League will keep cities informed on this issue as more facts become available. WILL MY CITY BE ABLE TO COUNT THE DELAYED PAYMENTS AS RECEIVABLES TO BALANCE THE 1981 CiTY BUDGET? The best information we have been able to get from a variety of municipal auditing and *Rep. Gordon Voss, Chair of the House Local and Urban Affairs Committee, was chief author of the bill. **See enclosed meeting notice. }10(1 thnnovnr uudUur(1, 400 c.mior uCruub. r301ht, E7nul. minn0001.E1 5:3101 ((312) 222.2061 3 accounting experts is that the guarantee contained in the Voss bill is sufficient to allow cities to consider the withheld moneys as 1981 receivables. This is true even for cities that use cash basis accounting. The State Auditor's office agrees with this interpretation. WILL MY CITY BE ABLE TO BORROW IN ANTICIPATION OF DELAYED AIDS AND CREDITS? HOW? The Voss bill provides that cities can borrow in anticipation of the withheld funds by issuing certificates of indebtedness secured by the city's full faith and credit, any local tax levy proceeds, other municipal funds, and/or the certificate of aids to be furnished by the commissioner of finance. Cities may sell the certificates at a discount. The 12% interest rate limit or any other statutory or charter interest limits are not applicable to these transactions. The League will provide more detailed infor- mation as soon as possible explaining how this would work. HOW MUCH WILL MY CiTY'S 1982 LOCAL GOVERNMENT AiD BE CUT? WHEN WILL WE KNOW FOR SURE? SHOULD MY CITY START TO CUT iTS 1982 BUDGET NOW? 1 Every city should now plan on a cut of at least 10% in what had originally been ex- pected for 1982 LGA and should immediately start taking necessary budget -cutting actions. The cuts could easily become more severe, however. If the Legislature and Governor are not able to agree on a plan to raise any kind of state taxes, LGA cuts would have to be even greater than the 20.7% cut in 1982 aids originally proposed by the Governor. (This assumes that the time will have passed to be able to raise any money by increasing 1982 property taxes or cutting various property tax credits to taxpayers.) And as long as the Legislature fails to repeal the law which prevents the school aids from being cut (known as "S.F. 1"), the proportionate amounts of cuts that would have to take place in LGA and other state programs would be huge. For example, if no tax bill is passed and S.F. 1 is not repealed, 1982 LGA would prob- ably have to be cut by at least 35%. There would also probably have to be large cuts in homestead credit reimbursements due to cities in 1982. WHAT DO THE GOVERNOR AND LEGISLATURE NEED TO DO TO PROTECT THE INTEGRITY OF CITY FINANCES? IS THERE A DEADLINE FOR SUCH ACTION? The state should do the following no later than the end of January: 1. Pass a compromise budget bill that includes state tax increases, and does not cut local government aid by more than $25 million. (This would be a 9.3% cut in 1982 LGA.) 2. Increase the state's borrowing authority so that 1981 aids and credits can be paid as guaranteed. PF:cmb January 6, 1982 SPECIAL INFORMATION MEETINGS: STATE -LOCAL FINANCIAL CRISIS T;e League of Minnesota Cities has scheduled a series of special informational meetings to be held in locations across the state in order to better inform member cities of the current state situation and potential impacts on city financing. Elected officials in particular are urged to attend. For more information contact Peggy Flicker or Ann Higgins at the League. DATE LOCATION TIME Wednesday. Jan. 13 Redwood County Courthouse 7 - 9 p.m. Redwood Falls Thursday, Jan. 14 City Council Chambers 7 - 9 p.m. Rochester Tuesday, Jan. 19 City Council Chambers 7 - 9 p.m. City Administration Bldg. 1025 Roosevelt Avenue Detroit Lakes (across from Red Owl Store) Wednesday, Jan. 20 Monticello Jr. High 7 - 9 p.m. 900 E. Broadway Monticello League staff will also be present at several other previously scheduled meetings: Wednesday, Jan. 13 Range League Meeting 6:30 p.m. Valentine's Chisholm Friday, Jan. 15 Region 1 Clerks and Finance Officers Meeting 10:00 a.m. City Hall (3rd floor conference room) (LMC presentation: Moorhead 10:30 a.m.-12Noon) TOPICS TO BE COVERED 1. What is the difference between the state cash flow and deficit problems? What do each mean for 1982 city budgets? 2. What has been happening to local government aid funding in the past few years? Why have cities' share of state -collected revenues steadily decreased? What do decreases in LGA mean for cities in 1982? 3. What is the League position concerning solutions to the current state problems? 4. What are the politics of the situation? What are the differences among the positions of the Govenor and the various legislative caucuses? What do the differences mean for cities? 5. What about mandates and levy limits? Will the state provide relief in those areas? �F:ara 1/6/82 Aitorial Page a When th Ile• cost of four weeks of a legislative special sessiov to %linnesota's financial problems, for that is the only major bill produced in the Capitol during the month-long session. It wn, a December wasted in partisan acrimo- ny. game playing and blame setting among five force that could not rel together to save the state. Ilemember this: There is blame enough for .:11 to share — the Independent -Republican gov- ernor, the. DFL majorities and the 1.11 minorities in Senate and House • Only the lea,t perceptive among them — the mo -t dense if you will — can possibly believe . they came out of the special session looking good. They all look bid: the curve -throwing governor, legislative party leaders and their followers. 'dmnesola's finances are in chaos: it cannot pay Its Dills; It doesn't know its own income; its coun- ut•s, cities and schciol districts cannot budget properly hecau,c of troubles in the CapltolA Minnesotans know when they're being conned and ul en the v%o been had. 7 hev were conned il'ruu;huut much of 1981 and now they have been had We h0eve the majority of people in this st..h• were quite ready to take even pretty strong nittheme, in the form of program cuts and equi- La Ic tax increases, to get out of the moss Minne- :at:i is 1r_ ()ur stale government could nm deliver. New years Eve in the Capitol larked only fun• ey h.Hs and horns to complete a scene of year' i nd pandemonium Senator% for hours seemed on the ver„r of producing and passing a budget bill Ih.d Could generate both enough money to run the sl.te and a ggovernor's signature. In the end, cne)prornise collapsed amid charges of bad faith From both sides House members, unhappy over the whale thing, called, in elfin, for further ne- ^ol r it a ns, 'rvrnlwers grew short as the session neared its .idjuurnmenl. Negotlaton were accused by fel- low party memb•rs of "selling out" to the opposi• Lan, polite phrases covered sharp attacks in Sen. at - and Hmise debates; corridor discussions were even' r,irthy and to the point, as In one legislator t.11my� another: "Someday you people are going to w:e,te up and realize this state is In serious trouhlr, it's going right down the •--- lubes." No one, has pulled the plug yet. All it would 1 eNe to fix the emmeili,rt^ Dnanctal pruhl, in 14 roes . r 01ink Dir .r,. I cuur.wv In It, Civil d. I I ice „'k uu a Ling co -w o Inco ird its 2 Focus Jonuory J, 1982 r: HF:HNAHDH Ill Ii 2Y H. 1%6.11975 •+_{• HEHNAHUH HI DDIF,H..IH. Ch.--., 1 H,MMAS L l'AHLIN. I'uhlnh.r 1i HN R FINNF'n AN, F.env: I:da, sSII!n I y� �'�p, F),I O'CHADY. A- I, Es.rt•nr Fdi,a yifry aY�,rsy�t eye p %LI_ Ali,. FA Fi1.l r co• 111 1l$ j1 !iQ)ffi Y1. 1 HO\.\Lh U. C1.Ahh. FA,�rr.�l l'a,-F'l.im Y .1.•.'—"•, e„ ^,,, 1 I., VI1 , . •,.I ,r l.ea l..r u,, I,I. I..,J Kri +I,L--..Ir spitol Ike eA e auditors figure it out, you can add once envied position among stales is more in- b vain•– volved and must become a focus of e(ficial atten- tion once the immediate crisis is passed. A E607 million deficit is a lot of money, but that amounts to less than 10 percent of the total stale budget. As farmer Gov Elmer L :lnderten joint- ed out in a recent editorial in his P. ince!on 'onion Eagle, business budgets have been thrown fur- ther out of balance by the recession without sink• Ing the enterprises. Financial difficulties demand some cutting of state programs, but these must be honeet cuts, not shills is responsibility from Statehouse to cit- iesand county seats. The state must meet its pre- vious obligations to cities, counlies and school districts and make any future downward adjust- meals in a predictable and timely manner so thycan be dealt with on the local level. The governor's insistence that income Ws in- dexing remain in place is defensible; his later insistence That there be no increase in mccmc taxes as such Is ridiculous. Indexing prevents the state from taking a free ride on infl:du)n, i(:axe., must be increased they should be assess J The DFL's historic drive to take the tax burden off local properly was needed and gax1. The rrrrs- sinn and the loss of slate and federal aids are going to have a tremendous impart on lac.tl tax• cs; it would be evil and cowardly of the swlc to add to that burden merely to avoid a more visible Increase in income taxa. The state has other revenue-producing devices and should continue to look at them, too. These Include the sales tax, which at least in ux presort form hero is somewhat related to ability to pay. The political trouble with all such is that legisla- tors must vote to increase them and a governor noxi sign the resulting bill Polluca should not be the prime concern lin• fortunately, it has been. The third spccul legisla- tive session of 1081 la one-year record) has ended Just as It began, The politicians Irtt tired, Irua• trMed and discouraged. The rest of Minnesota A lied, frustrated and dtac•mvagrA, too. There'll bis o new Hourrirnatc ConR•rrnce Committee working —presumably with Gov Al Query people -- txtwee'n now and the reconvrn. inq of the special nesaion Jan II Can they put aside partisan concern In this election year tong enouµh to deal with the budget problem, and wish th2 peepl, of Gleans n a ler a^d r:�t7onal m.in.):•r" l:c.) Lc t, mp!s1 tee , r,,' .'.4 t. 't . r.in..p.)n 11 rivn.tl•' 1 By Jo. leen K'hl schnr,f f;p•,r , honor l:lal^ rh�c; crn'ly. pr f lr., a it props„ wen. for Ih, Ile d. pelt Isar. 1 rnp',y cm srl:r�d rrn. t "��ar�rnea, Polis Tribune Established 1E67 - Charles W. Bailey Editor !.1311!hudgci was unfortunate. Fallure of the tenta- Wallace Allen Assodate Eddor �t7!j ' Frank Wright Managing Edcor "'t'f3aaf'' Leonard Inskip Editorial Editor also endured, with grenl dignity, on- outrng eous Dona:d R. Dwight Publisher 6A Tuesday, January 5, 1982 The state budget compromise that wasn9.t '1 ire collapse of efforts last week to hnlance the serve praise, as do their caucuses. Ashbach particu. !.1311!hudgci was unfortunate. Fallure of the tenta- larly condurled himself as a statesman. The Sen;de lice plan worked out by the Senate DFI. and minority leader is not a young man, yet he pushed Independent -Republican caucuses will complicate - himselr through days of Inleme, Enrelin- work, Ile trip senrch ror a solution to the state's $769 -million also endured, with grenl dignity, on- outrng eous rrventt•1 shortage wh••n the LegWature reconvenes barrage of public abuse by members of the (louse f nest week. ,lad It will make the eventual solution Independent Repul•llenn caucus. The di,enur;L ,. n•or•� painful for Minnesota's taxpayer. With the shown A,hbach at a llouse Independenl•Repubil- pa,aag of 1981, some worthwhile budget options can meeting Thursday morning was inexcusable. v rrc lo;t. No nue IS to blame for the failure to reach is • ,upromis,, despi:e urmiumally harsh words till :r aund. Thitwo Senate caucuses simply tried to do Ira• r.,uch in loo little Ifrne. In the rush to re ch a %vi-ritl compromise, Ino many delnils were left �,, •„•• When Itme came In 11"Whlly pav the h-gisla• tire, it h-cn.ne apparent that the. two bides had G.h-•rent understandings nt whal they had nl:lced lo. 9hr dCferrnros proved lm great for tired, Or ;ruvtled 1-grslatom In overcome fair on New Yom'; F :•r•, and the comp) oml.+e was std(born. ^a.rleI-I,r;•nuy Leader Roger %tor and Minority Lr•:ulr•r Ifahert ASChaClt worked htird In find tin I •",,:able. vv,ty out u! the budget morass, and de• The Rouse Independent -Republicans apparently were angry and hurl at being left out of the final puvh for a compromise. But they have only them• selves and their Ineffeclual leadership to blame. Indeed, If the DFI. and Senate Independent-Itepub- llcan caucus had given up on the llouse, Indepen• dent -Republican leadership a dny or Iwo earlier, perhaps the ruugh ed!;rs on the compromi-w u„ 1.1 hove been cleaned up In time to enurt u bill hellwe the end of the year. As It was, the UFL and Senate Independent Repub llcans made a v:dlant effort Thal came to naPvn. Yes. they will have In try again undo cirewn- shmCri made even more difficult by their Laiult•. (tut they rove In slature for having tried hard, P5 ;roup A S�GI✓v' ;roue A C�+ ']roup C Tn6 4f :roup D Item B (chairs) Item 42 Item 43 (carousels) ;roup E (C.r.••.;.D b /h U /.a.rociaa.Gf ��-AnsuiC .✓ C.[ine(�n,o ion u`-t:;E�u I/�aeu,�a-«a.J c��curac..a '.7( C�n4cricb Q�tc�' Z',uC A-FFnd,-,V,Y- ✓ '� `� /7, 1/97 00 /9, iiz oo 1.3, 91,96, oo rel, i,i�. r9 GUn.educ - G�iJatyciri .l�t.-i.� - - . 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Tevls �.", 9 . i� bu', i d En l4 Pecs rc..Pa *d+s P, ,- - S(k i s,yA AI s Goo J 1j ►0. fvtd_rbds. ' 5g,6�,�4 - We.tt, �.+d 'P�bb� .s�...ic 1 i,5*0 ; Gas' wood caea, , 'Aha(.,mop) r 3 . F,e:{d ew. . r.5 - O"Al C414 a°e 1-%& Q p,�• etA, bids 4p Cm+y-ol 6uA4j fonts e $4� Ve�, ��c. bN�t ° OS' i Ne* Add' sS,ttoo I AVO-Uk6 Cw 4,;jaoc ar z t� �s,6P2.4s 2Q, tea) 35,52213 DAVID S. DOUGLAS WRIGHT COUNTY AUDITOR _ '014,W, 2 ST. /7 ©UFFAL.. MINNESOTA S3313 t� PNON[: 10121- 002.3900 January 20, 1982 City of PIONTICFI I O 1981 Assessed Values for 1982 Taxes: Real Estate 45,284,202 Personal Property 786,119 Total 46,070 .381 Less Tax Increment Financing Districts TOTAL used in mill rate determination 46,070,381 FUND TAXABLE LEVY 1982 141 LL PATES Revenue 203,905 4.426 Streets 179,693 3.900 Fire Protection 36,395 .790 Fire Relief Police Public Works Park 47,725 1.036 Ret . Tree Disease/Shade Tree 9.975 .217 Library 18,050 .392 Bonds 525,505 11.408 Cao. Out Iav Rev. 80,700 1.752 Orderly Annex, Area 800 .017 I TOTALS $1,102,828 23.938 This is a copy of the computation of your mill rate for taxes payable 1982. If ynu notice any error in your levy, please contact Karen in the Auditor's Office immediately! CDavid S. Douglas J Wright County Auditor DSD/kpl C SPECIAL MEETING A special meeting is being called inrmediately after the Council meeting on January 25, 1982. The purpose of the meeting will be to consider appropriate disciplinary action regarding the incident that John Simola has summarized for you and this is attached. For your in- formation, intoxication on duty regardless of how the person became intoxicated is subject to disciplinary action by the City Council. At this point, John Simola and myself are 1 recommending that Dick Brooks be suspended for 10 days without pay. Furthermore, we are recommending that another incident of this nature would result in his dismissal. • / i Y V POSSIBLE. ACTION: Consideration of an appropriate disciplinary action for Dick Brooke. PERSONNEL PROBLEMS Dick Brooks In April of 1981, I confronted Dick Brooks about his drinking problem after verifying that Dick had purchased a pint of blackberry brandy during his work day. Dick admitted drinking heavily the past few months due to various personal problems. Dick agreed to the following conditions as to continue his employement: 1. All drinking at or just before work must stop immediately. 2. Dick must not use his pickup between 7:30 P.M. and 12:00 Noon and 1:00 P.M. to 4:30 P.M. except for emergencies or when dismissed from work early. 3. The Liquor Store is off limits to Dick, even for cigarettes during working hours. 4. That I keep secret Dick's personal problems and allow him time off for personal emergencies. 5. That this agreement be between Dick and myself unless he does not adhere to the conditions. Things appeared to go well for three months until again his unusual actions on .Iuly 1. 1981 indicated he was intoxicated. At that time Dick volunteered ! for a blood test as he said he had not been drinking. I told him that would l not be necessary and sent him hone at 1:30 P.M. The following months placed doubts in my mind on several occasions, however, I did not confront Dick as he was not obviously smashed. On November 17, 1981, I confronted Dick during a performance evaluation at which Roger Mack was present. I informed Dick of my doubts about his So- briety the past few months. tie denied ever being intoxicated at work and asked that he be confronted the next time and the actual cause for his actions be determined by medical tests or whatever. On Thursday, January 14, 1982 at afternoon coffee break (2:30 P.M.), I noticed again Dick's voice was different and his words were slurred with his coordination off and a little wobbly. I did not cmiell alcohol on his breath. I decided to lot this pass and keep an eye on him and keep him off any equipment. The next morning, Friday, January 15, 1982, Dick appeared okay so he was put on snow removal. Just before noon Dick appeared into:cicated. I de- cided to wait until after lunch to ace if he wan better or worse. By 1130 I wan convinced Dick was intoxicated and a hazard to himself and the City. I confronted Dick. Dick stated he had not had a drink since 10100 P.M. the prior evening. voluntary medical toots indieatod an alcohol blood level over the legal limit for drunk drivers of .Obi. Personal Problems - Dick Brooks Page 02 Dick then revealed that he had taken some cough medicine that morning. The examining physician set up an appointment for Monday A.M. and asked Dick to bring in the cough medicine he was taking. In a phone conversation on Monday afternoon, the physician indicated that both of the cough medicines Dick brought in could have resulted in the blood alcohol levels in Dick's blood if they were taken several times the recommended dosages. The physician also indicated that Dick was very vague about other medications he may have taken. Basically, what is cones to is that Dick was intoxicated on the job. There may or may not he extenuating circumstances which depends on whether Dick knew he was taking alcohol with cough medicine or whether or not he did even drink the cough medicine or something else. This does not alter the fact that he was not in control and such condition could cause injury to himself or to others. It is my recommendation that the Council take disciplinary action in the form of a minimum of 10 days suspension without pay and that Dick be in- formed that any further occurrences of his being intoxicated on duty for any reason will result in his dismissal as an employee of the City of Monticello. It is also asked that this notification urge Dick to seek assistance through some of the available alcohol treatment programs or counseling. Public works Director John Simola