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City Council Agenda Packet 08-09-1982ADDENDUM TO THE AUGUST 9th AGENDA After the supplement was distributed to each of you, several of us began discussing the salary for the lab analyst position and we ar- rived atsome varying conclusions that I would like to bring you up to date on. The $21,540 figure in my estimation and after reviewing it, should be considered as the top of a vav range. As I indicated in the supplement, I used the difference of the monthly salary for an engineering technician (which by the way should be corrected to read $1,795 instead of $17,095) and the monthly salary for a waste- water plant supervisor/foreman which was $1,759. In our discussion, it occurred to me that instead of using the treatment plant super- intendent's salary, I should have been using plant operator salary which the monthly mean is $1,440 approximately per month. Taking the difference between the $1,795 and $1,440, you get an average of $1,617.50. Taking this figure times 12 months, you arrive at annual salary of $19,410.00. I think this figure would accurately reflect what the bottom of a pay range ought to be. Thus, the pay scale for lab analyst would be $19,410 annually to $21,540.00 annually. The salary for scan should be set somewhere in the middle. I guess upon reflection, I would be inclined to think in terms of closer to' the. $20.000 rather than the $21.500 range, since I find out this would be his first full time treatment plant analyst's job. He has worked as a sanitarian and in other chemical fields, but has never really hold the position of a plant analyst. The $1,440 figure was arrived at by using the current hourly rate established by the union contract and projected over an entire year. In May of 1983, by union contract, the hourly rate of $8.30 will increase to $8.05, and I think that that extra $.55 an hour would certainly make up the difference of the $590.00 that we are short of the $20,000 figura. I think an adequate starting salary should be, for Scan, in the range of $20,200.00 to $20,500.00. AGENDA FOR THE MEETI14G OF THE CITY COUNCIL August 9, 1982 - 7:30 P.M. Mayor: Arve Grimsmo. Council Members: Fran Fair, Dan Blonigen, Ken Maus, Phil White. 1. Call to Order. 2. Approval of Minutes for Meeting held on July 26, 1982. 3. Petitions, Requests, Complaints/Citizens Coments. Old Business. 4. Consideration of an Amendment to an Ordinance Establishing a Policy for Assessments of Public Improvements. 5. Consideration of the Creation of the Position, Laboratory Analyst, for. the Wastewater Treatment Plant and Whether or not to call for Applicants. 6. Consideration of an Agreement Between the City and Thomas A. Eidem Providing for a Deferred Compensation Plan with National Life of Vermont. 7. Consideration of a Request to Install Concrete Flooring in the now City Maintenance Building. B. Consideration of the Quarterly Financial Report for Ili -way Liquors. 9. Consideration of a Proposal to Construct a Freight Loading Dock at lli-way Liquors. Now Business. 10. Consideration of a Proposal to Provido Electrical Power to the Animal Pound. 11. Consideration of Establishing Election Judge Roll and Designating Polling Place. 12. Adjourn. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL July 26, 1982 - 7:30 P.M. Members Present: Fran Fair, Dan Blonigen, Ken Maus, Phil White. Members Absent: Arve Grimsmo. 1. Call to Order. 2. Approval of the Minutes for the Meetinq Held on July 12, 1982. A motion was made by Fair, seconded by Blonigen and unanimous- ly carried to approve the minutes of the regular meeting held on July 12th, 1982. 3. Petitions, Requests, Complaints/Citizens Comments. Mr. Barry Bondhus, representing the heirs of the Tom Bondhus estate, inquired of the Council if an exchange of the present sign easement located on the parcel of land that his father donated to the school for playground purposes along Hwy 25 next to the .ne:.0 public library could be established whereby the present large sign could be removed with two smaller signs being erected which would indicate that the land was donated by Tom Bondhua. Mr. Bondhue was informed that the City is not the actual owner of the property, but that the school district still has control over the property. It was noted by the Council that the City might be interested in developing a park on the land and asked if Mr. Bondhua thought this would be an acceptable use for the property. Mr. Bondhuo thought that this use for some type of a park even if parking was available in the park might he accept- able, but he would talk it over with his family. In the meantime, Mr. Bondhus will probably approach the school board regarding the exchanging of the present largo sign for two smaller signs. 4. Consideration of a Request to Increase Relief Association Benefits for the Volunteer Fire Department. Members of the volunteer tiro department wore again present at the Council mooting to request an increase in their relief association benefits from the present $500 annual retirement benefit per year of service to $700 per year of service. Schedules wore presented for Council review which indicated that the Fireman's Relief Association would not require a contribution from city taxes for the present $500 par year benefit, but if the benefit was increased to $700 par year of service, a contribution from the City in the amount of Council Minutes - 7/26/82 $7,752.00 would be required. Also, if the benefit was in- creased from $500 to $600 per year, approximately $1869.00 would still be required from city tax sources. A recommendation was made by the City Administrator that possibly the Association By -Laws could be rewritten to allow the association to increase their benefit at any time their Piro Relief Association Fund is self sufficient and has a surplus. This would put the full responsibility of keeping the fund liquid in the association's hands and would not require any future contributions from other city sources. Fire Department members questioned whether this was legal and indicated that the City Council may still have to approve each additional raise, but a motion was made by White, second- ed by Maus and unanimously carried to deny any increase in the present $500 annual benefit and authorized the City Adminis- trator to write up an ordinance amendment that would allow the association's by-laws to be rewritten that would allow an in- crease in their benefits at any time their fund can support an increase without tax levies. It was noted that if it is determined from legal counsel that this amendment would not be legal, the Council would again review with the association their request for an increase in benettta. 5. Consideration of Price Quotations for Construction of Froiqht Loadinq Dock and Walk -In Cooler Expansion, Liquor Store Manager, Mark Irmitor, again reviewed with the Council two quotas he had previously obtained for the ex- pansion of the walk-in cooler at the Liquor Store. One quote was received from Liquor Store Equipment in the amount of $1735.00 and the low quote was received from James Rofrig- oration in the amount of $1667.00. In addition, Mr. Irmitor noted that firm price quotas on building a freight loading dock at the Liquor Store have not all boon obtained from various contractors at the present time and that additional problems have to be solved regarding the water service to the building relocation if the loading dock is built and requested that this item be separated and brought up at the next Council meeting. AD a result, a motion was made by Maus, seconded by Fair, and unanimously carried to authorize the expenditure of $1447.00 for the expansion of the walk-in cooler at the Liquor Store by James Refrigeration. (�W Council Minutes - 7/26/82 6. Consideration of Retaining Wall Alternatives as Part of the 7th Street Improvement. At the last Council meeting, bids were reviewed concerning the construction and improvement of 7th Street with curb and gutter between Highway 25 and Ccdar Street and also bids were received on the construction of a retaining wall on the north side of the street. A resolution accepting the bid and awarding the job to Omann Construction solely for the base bid of the street improvement was adopted in the amount of $25,915.70 and the City Engineer, John Badalich, was asked to contact the contractor regarding possible rene- gotiation on the bids received for the construction of the retaining wall. A retaining wall portion of the contract consisted of either constructing a stone wall at a low bid cost of an additional $12,064.50 or construction of a railroad timber wall for an additional $6,678.50. Mr. John Badalich of OSM noted that representatives of Omann Construction Company did contact all the bidders who gave prices for constructing the retain- ing wall to see if he could get a lower price for a stone •:all other than the $12,064.50 bid. Althounh, orininally, representatives of the Omann Construction Company could not obtain a lower cost figure than the $12,000, just recently Mr. Badalich wao informed that Cmann Construction Company could find a contractor that would do the stone wall for $10,064.50, a $2,000 savings. Because of the 52,000.00 deduction, a motion was made by Ken Maua, aeeonded by Fair and unanimously carried to adopt a resolution accepting the bid for the construction of a retaining wall an part of the 7th Street improvement from Omann Construction Com- pany in the amount of $10,064.50, making the entire project total $35,980.20. (See Resolution 1982 #52). 7. Resolution Accepting Petition and Authorizing Prenaration of a Feasibility Report for Sewer and Water to Meadow Oak Sub- division. At the 14ginning of the July 12th, 1982 meeting, a petition was prononted by the owner of the proposed Meadow Ooko Sub- division roqueating a feasibility study on the axtonsion of sower and water oarvicas to their subdivision. Mr. Jim Boyle, owner of the proposed subdivision, requested tho lmprovemento and faaoibillty study as he is planning to dovolop his property into ainglo family and multiple family buildingo In the near future. Council Minutes - 7/26/82 Since more than at least 35% of the property owners possibly affected by assessments have petitioned for the improvements, a motion was made by Fair, seconded by Maus and unanimously carried to adopt a resolution ordering the preparation of a feasibility report for the extension of sewer and water to the Meadow Oak Subdivision. Voting in favor: Fair, Maus, White. Opposed: Blonigen, as he felt there were sufficient residential lots available at the present time. (See Resolution 1983 #53). 8. Resolution Acceptinq Bid and Awardinq Contract for Seal Coatinq of City Streets. Bids were received on Monday afternoon at 2.00 P.M. from four contractors on the proposed seal coating project for 1982. The bids ware as follows: CONTRACTOR BASE BIB ALTERNATE #1 W/SWEEPING W/O SWEEPING Mr. Melvin Alama .440 sq. yd. .40C sq, yd $28,291.12 $25,719.20 Batzer const. co. .349c sq. yd. .3090 uq. ya. $22,440.00 $19,868.08 Buffalo Bituminous .380 sq. yd. .3650 sq. yd. $24,433.24 $23,468.77 Allied Blacktop .337c sq.yd. .2970 sq. yd. $21,668.43 $19,096.51 John Simola, Public Works Director, reviewed with the Council the low bid received from Allied Blacktopping and recommended that the base bid with sweeping for .3370 a square yard be accepted for the 64,298 estimated square yards of seal coating. In addition, Mr. Simola rec"=cnded that an addi- tional 16,507 square yards of seal coating be added to tho contract, making a total of 80,005 oquare yards for a total price of $27,231.29 because of the favorablo bids received. It was noted that although the budget had allowed $17,000 for seal coating, approximately $13,000 was budgetod for an overlay along the frontage road by Gould Brothers Chevrolet which will not be done this year and could be applied towards the seal coating program. As a result, a motion was made by Blonigon, seconded by Maus and unanimously carried to adopt a resolution accepting the bid from Allied Blacktopping for 80,605 square yardu of soul coating at .3370 par square yard for a total outimated price of $27,231.29. (Sao Resolution 1982 054). - 4 - 6;�� - I Council Minutes - 7/26/82 9. Consideration of a Request to Extend a Variance Granted to Trinity Lutheran Church. In 1979, the Trinity Lutheran Church built a new addition to their present facility and at that time wan granted a variance for three years from the requirement that hard surface parking be completed prior to occupancy. At this time, the Trinity Lutheran Church is again requesting a further extension of that hard surfacing requirement due to financial hardships. Mr. John Meier, spokesman for the Trinity Lutheran Church, requested an extension from hard surfacing requirements based on the following proposed four year plan. During 1982, the church is proposing to construct a 24 foot drive- way opening along Broadway and a completion of the curb and gutter for the parking area i=ediatcly east of the church facility. During 1983, the proposal calls for the comple- tion of approximately 450 feet of cast -west curb in the additional parking lot area. During 1984, all proposed grass areas and plantings will be completed per their plan and in the year 1985, the church proposes to finish all black topping on both parking lots. Mr. Meier indicated that the above four year proposal if accepted b•,• the Cit; r:euld enatie the church to financial!; be able to complete the entire parking lot requirements by 1985. A motion was made by Fair, seconded by Blonigen and unani- mouoly carried to grant an extension on the black topping requirement variance per the above four year improvement plan. 10. Consideration of a Request by Marvin Georcle to Defor Special Anneeamenta. Approximately three yearn ago, the City Council adopted a policy whereby an applicant for a building permit had either 160 days or at the time of occupancy of the new building that the assessments outstanding against that parcel of land had to be paid in full. Marvin George Builders, who have developed coveral now homes in the Country Club Manor Estates, has four new homes which aro presently built in Country Club Manor that have not had the asaoocments paid in full. and aro over the 180 day limit. As a result, the Wilding inapoctor has refused any further building pormito until uueh time au the previous assessments are paid in full. Council Minutes - 7/26/82 Mr. George requested that this ordinance section requiring payment in full of all outstanding assessments be reviewed or that a variance be granted to him to allow him to continue construction of new homes in the development. Mr. George noted that he has no problem with paying all outstanding assessments once the homes are occupied or sold, but until that time he requested that he be allowed to let the assess- ments run their normal course over the original five year assessment period. It was noted by the Council that the present requirement of assessments being paid at the time of occupancy or within 180 days of a building permit issuance is an ordinance and would have to be amended at a public hearing. As a result, a motion was made by Maus, seconded by Blonigen and unani- mously carried to hold a public hearing on the possible amendment to this ordinance at the next regular Council meeting. 11. Consideration of a Proposal for a Joint City Council and Planning Commission meeting. A special joint meeting was scheduled for the Planning Commission and City Council for Monday, Auyust 291J at 7:30 P.M. for the purpose of reviewing a possible new zoning district labeled R-5. This new zoning district would be for manufactured homes and an ordinance amend- ment would be necessary creating this district and would be reviewed by the City's Consulting Planner, Howard Dahlgren and Associates. 12. Consideration of Approval for a one hay 3.2 beer liconse for St. Henry's Fall Festival on Sentember 19, 1982. A request was made by the St. Henry's Catholic Church for the issuance of a ono day 3.2 beer license for their annual Fall Festival to be held on September 19, 1982. A motion wau made by Fair, seconded by Hlonigen and unani- mously carried to approve the issuance of the one day 3.2 beer liconse for St. Henry's Catholic Church. 13. Consideration of Rezoning itequast - Rosewood Corporation. Mr. Howard Rokstad of Rosewood Corporation requosted a rezoning of a portion of the property owned by the Monti - collo Mall located went -northwest of the present mall. Tho rezoning request is based on the possible sale of a portion of their property to this Chateau Plaza Corporation which is proposing to build a 36 unit apartment complex for the elderly. The roquoot for rezoning would be contingent upon approval of the apartment project by the housing and Urban Development.. Council Minutes - 7/26/82 Mr. Rekstad also noted that if the rezoning is granted and the project goes forward, that the Rosewood Corporation would be willing to work with the City in developing an alternate route for a Collector Road access across the balance of their property in order to provide access to the project when more development occurs. This would be in line with the City's plans to extend and develop a Collector Road through the area. A motion was made by Maus, seconded by Fair and unanimously carried to approve the rezoning request from B-3 to R-3 for the purpose of developing a 36 unit elderly project contingent upon HUD approval of the project and an agreement on the future road alignment for the Collector Road. (See Ordinance Amendment 1982 #117). 14. Consideration of Ordinance Amendment for a Go -Kart Track. Mr. Jim Teslow has proposed developing a go-kart track on the property he owns which lies on the west end of Elm Street abutting the north side of 1-94. The property is currently zoned 0-3 but the proposed use is not allowed currently under the city ordinances. Mr. John Uban of Howard -Dahlgren and Associates, City Planners, recommended that the following amendment bo added to the city ordinances to allow go-kart tracks within a B-3 zone as a conditional use: Section 10-3-4 (M) Outdoor go-kart tracks provided that: 1. The proposed use must meet all conditions of Section 10-3-4 (A). 2. The conditional use permit will be reviewed yearly to determine whether or not it is com- pa tiblc with neighboring properties and in conformance with conditions of the condition- al use. 3. A Solid wood, six foot high fence must be part of the screening required when the ad- jacent property is residential. 4. For dust and noise (7OD0 at rouidential pro- perty lino) must bn controlled at all times t o the satisfaction of the City. Thin item was recently approved by the Planning Commiso(on and as a rooult, a motion wan made by Fair, seconded by Blonigan and unanimously carried to adopt an ordinance amendment allowing out door go-kart tracks no a conditional use within an E-3 commercial cone with the four conditions noted above. (Soo ordinance amendment 1902 0118). Council Minutes - 7/26/82 15. Consideration of Conditional Use Permit - Jim Teslow. In reference to the previous item, Mr. Teslow requested the conditional use permit to be allowed to develop a go-kart track. Mr. Teslow had agreed to meet all of the conditions required under the new ordinance amendment but did ask that the conditional use be granted for three years initially with annual reviews thereafter due to the large investment required. Mr. Teslow noted that if the Council did grant only a one year conditional use, he would be agreeable to this. Mr. John Uban of (toward Dahlgren 6 Associates recommended that this conditional use be granted to Mr. Teslow as it is his feeling that rather than having the land presently owned by Mr. Teolow lie idle while a higher and better use is proposed for the development, it would give the property owner an opportunity to provide income from that property at the present time. A motion was made by Blonigen, seconded by Fair and unani- mously carried to approve issuing a conditional use permit to Mr. Teslow for developing a go-kart track according to the conditions previously established including annual re- views of the permit. 16. Consideration of Amending ordinances Pertaining to Planned Unit Development. During 1981, tho Planning Commission recommended adoption of a now Planned unit Development ordinance which wan sub- oquently adopted by the City Council. However, the City Planner brought to the Planning Cemmission'a attention shortcomings with the new shortened Planned Unit Develop- ment ordinance and recommended that the City return to its original Planned Unit Development ordinance. It was the City Planner's recummondation based on tho fact that the current ordinance leaves many details vague in the requirements of the ordinance and the adoption of a new PUD ordinance could eliminate many minundorstandinga. As a result, a motion was made by Blonigen, socondod by Fair and unanimously carried to approve abating the pronent Plannod Unit Development ordinance now in effect and ro- turning to the previous Planned Unit Development ordinance. (See Ordinance Amendment 1982 4119). -o Council Minutes - 7/2G/82 17. Ouarterly Department Head Reports. The following department heads were in attendance at the Council meeting: Public Works Department John Simola Law Enforcement Ruddy Gay Senior Citizens Karen Hanson YMCA Detached Worker Mike Melstad Planning 6 Zoning Loren Klein Administration Tom Eidem Fire Department Willard Farnick Karen Hansen, Senior Citizen's Center Director, noted that the remodeling project at the Senior Citizen's Center is progressing on schedule and that the expected approximately $1500 grant funds will bo coming shortly to finish the projects. Wright County Sheriff'o repro sentativeu, Buddy Gay, Don Hozempa, and Jim Powern reviewed with the Council a recommendation that additional hours of coverage be added to the contract for cov- erage during morning hours of the week. A motion was male by Maus, seconded by Fair and unanimously carried to add an additional 16 hours per week on a trial basis for tho months of September and October to the current contract Increasing the hours from 128 to 144 per week. IL was noted that the increased coverage would change on a day to day basin depending on need. Public Worka Director, John Simola, informed Lho Council of the progreso of tho Ellison Improvement Project and the construction of the new pole barn OL the maintenance building Oita. in addition, Mr. Simola noted that the water Lower will be painted and the inside waxed soon. City Administrator, Tam Eidem, noted that a public hearing has been scheduled for August 12, 1982 at 4100 P.M. for the purposo of hearing citizens eommonta regarding tho:expendi- tureo from the rovenuo sharing funds expectod for 1983. It was noted that any citizen who has recommandationu on how the City should allocato the proposed revenue sharing funds for 1983 can maks comments at thio meeting. Council Agenda - 7/26/82 In addition,it was noted by Mr. Eidem that the Monticello -Big Lake Ambulance will be temporarily housed in the city Fire hall for the next four months until the hospital can find a permanent location for the ambulance locally. 18. Approval of the Bilis. A motion was made by &lonigen, seconded by Fair and unani- mously carried to approve the bills for the month of July, 1982 as presented. (See Exhibit #1). Meeting Adjourned. rL�e01 � Rick Wolfste ler Assistant Administrator - 14 - 0 Council Agenda - 8/9/82 4. Consideration of an Amendment to an Ordinance Establishing a Policy for Assessments of Public Imorovements. This was the matter that was brought to our attention by Mr. George at the last meeting and it concerns primarily that provision of the assessments ordinance, subdivision (h), that requires full payment of any outstanding assessment prior to the issuance of a certificate of occupancy or within 180 days after issuance of a building permit, whichever comes first. As you recall, Mr. George's con- tention is that the 180 day provision is questionable, and undesir- able considering today's real estate market. As you directed, I have met with the City Attorney on this matter concerning the legality of the 180 day provision, but at this writing he has not come up with an answer for me. I asked him to please get in touch with me as soon as possible, but no later than Monday so I can provide you with his opinion. I, frankly, do not see any difficulty with amending the ordinance to delete the 180 day provision. We must, however, leave the certificate of occupancy provision in the ordinance. It is at this time that a developer should pay his assessment in full so that the City is not carrying a considerable outstanding debt on behalf of the developer. if you elect to amend this portion of thu uadivance, Ui. io simp:i Lo y::: the amendment a public reading and order its publication. The amendment will then take effect on the date of the publication. With respect to Mr. George, as soon as the amendment is in effect then he may come in and apply for other building permits for other sites, which aeems to be what has generated the conflict in the first place. ALTERNATIVE ACTIONS: 1. Take no action and see if Mr. George initiates litigation. 2. Amend ordinance by deleting the phrase "or within 180 days aftor building permit for now construction is issued, whichever comes first". RECOMMENDATION: Amend the ordinance and delete the 180 day pro- vision. - 1 - 13-1-1 13-1-2 (F) Interest s11a11 1)e charged on the unpaid balance in all cases at a rate of at least 1.5• (rounded up to the nearest .25%). Aver the rate paid on the bonds issued to finance the improvements, or, if internally financed over the then equivalent rate the City determines it would have to pay on bonds issued at that time. (G) For all new suhdivisions, the payment provisions in the City's subdivision ordinance 11-7-1 through 11-7-4 shall apply. (11) In any event, the entire assessment balance outstanding against a given parcel, other than assessments made for the specific improve- ment projects listed following this paragraph, must be paid in full prior to the issuance of a certificate of occupancy permit for principal use of a new construction on that parcel, -or wkt;.r.480 adeps a€ter s- 4 •. 441,,E Vermi: far norm oowa4sucx4= bs ioaue&, whichever race a €#sal. (3/26/79 167) Exempt Project Identification Numbers: 1977-1 Improvement Project, 1917-2 Improvement Project, 1977-3 Improvement Project and all projects for which assessments were levied prior to 1978. (1) This assessment policy is not intended to replace or change in any way the City's current policy with regard to sewer and water, ser- vice and connection charges. 11-1-7t WATER, _AmITARY Smmn ram ,".TBYwi mWER (A) Laterals 1. The City Engineer shall determine, subject to confirmation by the City Council, when a sower or water line is designed for other than lateral benefit with the following definition of a lateral assumed to be typical: a. water, Residential - a 6" diameter lino b. water, Multiple Dwelling - an 8" diameter lino c, water, Commercial/Industrial - a 10" diameter line d. sewer. Residential - an 8- diameter line at,a depth of up to 12' o. ;ower, Multiple Dwelling/Cosmareial/Industrial - a 10" diameter line at a depth of up to 12' (current zoning or land use shall be applied) 2. in residential areas. lateral* will be loorA assessed against benefited property using a unit or parcel method. A unit or parcel is equal to one (1) developed single family residential lot or a vacant platted lot which meats the City's minimum lot requirement* for a single family dwolling, with a width of at least 80'1 or, In the case of an unplattad area, the number of units shall be determined by the number of minimum sized lots, each having 80' frontage on the particular utility lino boing cnatructed that could be obtained by subdividing the property. d Council Agenda - 8/9/82 5. Consideration of the Creation of the Position, Laboratory Analyst, for the Wastewater Treatment Plant and Whether or not to Call for Applicants. When the new Wastewater Treatment Plant becomes operational, we will be prepared to assume a good deal of our own laboratory test- ing. A lab has been designed and is being set up within the con- fines of the plant. It is my understanding that at the time Sean Hancock was hired, there was already anticipation that a lab analyst would be needed and that since he had education in chem- istry in the biological sciences that he should be kept in mind for the position. With the start up of the now plant pending, I thought it would be best to establish the job and create the job description and call for applicants for the position. You will note in the job description that while there is considerable lab analysis required, the person in the position will still be assuming duties related to plant maintenance and operation, and thus at least for the present, we will not be creating one entirely new employment position. The fact that we are creating a new job description can be interpreted either as an appointment procedure or a promotion from within the service with respect to Scan. In either case, the Council has the appointing authority and may appoint which ever applicant cost fultiiis the requirement. Thu only difference would be that as a new position we would have to recruit by giving ten days public notice for applicants and for pro- motion, we simply need to post notice of the intent to fill such vacancy for five working days. The job description was drafted largely as a composite from other similar positions in other cities. John Simola, Jim Miller, Scan Hancock and I spent one entire morning discussing the various aspects within the description and find it to suitably describe ,+hat will be required. The lab analyst will be a non-union posi- tion, and because of the natural flexibility, we feel it should be a salaried position, with respect to the salary, it is very difficult to datormino a salary range by comparing with other cities. The League of Minnesota Cities salary survey does not lint a apecific catagory for lab technician, lab analyst or what- evor,rather lab analyats are often included under the job doscrip- tion of Plant Operator. They do, however, have a job classifi- cation called Engineoring Technician which is with respect to education requirements and technical expertise is a similar typo of position. What I did in determining my racommandcd salary for our lab analyst was to take the mean salary for engineering technician in cities of populations of 2,500 to 5,000 as wall as moan salaries for plant foreman in the cities of the same Giza and arrived at a salary in between. According to the league salary survey, the mean salary for engineering technician is $17,095 monthly and plant foreman mean salary is $17,059 monthly. - 2 - Council Agenda - 8/9/82 My recommendation is that our lab analyst salary be net at $17,075 monthly or an annual salary of $21,540.00. please note also that the lab analyst will be assuming supervisory responsibility in the absence of designated supervisors. By definition as well, the lab analyst will have significant quality control over the plant operations and must carry substantial recommendation power with respect to the operations of the plant. If Sean were not made a salaried employee, we could anticipate, by union contract, paying him $18,122.00 for the bare minimum of 40 hours a week. This is $3,418.00 short of the $21,540.00 1 have recommended. It would take approximately 22 hours of overtime per month to use up the $3,418.00 savings, if all overtime were figured solely at time and a half, nine at double time. 22 hours per month translate to 274 hours per year. In 1981, Sean worked 161 hours of overtime and to date through June 30th, Sean has worked 115 hours of over- time already, so that the increased salary over and above regular hourly rate plus overtime pay would not be substantial. Sean knows that he will be required to work overtime when the demand is there and I intend to let him know that certain weekend duty will be required. Also, the salary is slightly presuming that we are paying for the added education and technical expertise that the job requires over that of the standard equipment operator that is defined in cite union Cun LracL. 14 siwuiu ion i—Lua Li,aL .iti, Ll - advent of analyst's position and the operation of the new treat- ment plant, we may be required to look at a new employee. As for as I understand, Jim Miller and John in their budgeting work- shacts are anticipating the hiring of one newly created position. This really leads us into an entirely different issue and will have to be discussed at lengths as we complete the 1983 budget and go into the start up procedure of the plant. ALTERNATIVE ACTION: 1. Advertise and recruit for the position. This would require ten days published notice in the newspaper calling for ap- plicants. 2. To promote from within, this requires 5 days Posted notice and we accept applications from only our present employees. Even with a promotion from within type of posting, formal applications will be submitted and we can choose to review each application based on their individual merit. RECOMMENDATION: I recommend we view this as a promotion from within, publish the notice effective Wednosday, the Ilth of August and cloning Wednesday, the l8th, and that the official job description be adopted by motion and that the salary be oat at $21,540.00 annually. REFERENCES: A copy of the job description, a copy of sections of the existing personnol policy. - 3 - Job Description Water/wastewater Analyst city of Monticello nEFINITION: This is a technical, professional skills position involved in the bacteriological, chemical and physical examination of water, waste- water and soils related to the operations of the City of Ftonticello's water/wastewator Department. Analyst shall bx the highest position in laboratory analysis at the Monticello wastewater Treatment Plant. RESPONSIBILITIES: Conduct all necessary laboratory analysrs for NPDES permit and con- trol tests as required for Lite operation of the Monticello Vaste- water Treatment Plant. Said tests include tnit are not limited to: Biochemical oxygen demand, chemical oxygen demand, total and vola- tile suspended solids, coliform, dissolved oxygen, chlorine residual, nitralen, phosphorus, flouride, Pil, oil and q n•asc, oxygen uptake rates, acidity, alkalinity, and dis:rolvrd noli.fn; estahlish quality control program and procedures in accordance with "Standard Methods" (I.ItcsL edition) and/or E.P.A. - M.P.C.A. - Minnesota Department of health quidelinas; collect samples for analysis including process- ing wastewater, sludge, and soilas assist plant superintendent in 1! :% ,:cc_. .:o,: :. nnt.. Ccllcct icn ,.n! _ rnt: r - laboratory reagents and standards supervise calibration or process telemetry systems and laboratory equipment including but not limited to: spectrophotometer, dissolved oxygen meter, Pit meter, solids meter, microscopes, balances (Analytical and triple beam), incubatoru, autoclave, sterilizers, water purification system, samples, turbidi- meters and muffle furnaces maintain lshoratory records including daily bench data, procedures, inventory, sampling locations and tksality Cuntrol Program; establish sampling lnrations and procedures for Industrial Monitoring Prmirams prepare .^•urveys and reports as required by plant superintendent: transmit operational control tout data to the uupotintendent and operational staff as required for plant controls inst.ruet operators in tostinq and sampling procedures and develop simplified contrell tests to he conducted in the absence or the analysts prepare equipment and reagent requirements for purchase and budget as needed. Analyst in responsible for laboratory Safety Program and instruction. Analyst shall be required to assist in plant operations and maintenance. Analyst is directly rosponuibla to the superintendent for supervision, except that in the superinton- dent'o absence the analyst shall be responsible to tho acting super- intendent which will be the lead Plant Operator. In an emergency situation where both the superintendent and the lead Operator are absent, the analyst shall assume supervision of plant operations until ouch time as the Public Works Director appoints an acting supervisor. Analyst will be expected to attend such schools, seminars, work- shops, etc. so as to maintain an up to data knowledge of wastewater treatment and analysis. D-5 Job Description Water/Wastewater Analyst City of Monticello Pago 02 Analyst may be required to work varying and flexible schedules. Analyst will be responsible for additional duties as may be assigned from time to time by the wastewater Superintendent, Public Works Director, City Administrator or City Council as they see fit. KNOWLEDGE AND ABILITIES: Knowledge of chemistry, biology and physics as applied to the treat- ment of sewage and industrial wastes. Competence in the calibration and maintenance of laboratory, samplers and telemetry equipment. Knowledge of the operation and ma into nance/management of a sewage treatment plant. Thorough knowledge of tests and procedures in sampling and tooting wastes. Ability to perform frequent and com- plex chemical, biological, physical, tests and analyses and to apply and interpret the results for recommendations in the proper operation of treatment equipment. Ability to devise simple tests and to instruct operators in sampling and conducting such tests. Knowledge of proper storage and nandiing of reagents a;wl materialo utilized in analytical procedures is required. Computer programming background may be helpful in plant operations, records and property management program, but is not required. Good communication skills and the ability to maintain effective working relationships with suporviaors, employees and the public. EDUCATION: Bachelor's degree in chemistry, biology or environmental sciences and at least one (1) year experience in water/wactowater analysis; or associate degree or vocational institute graduate in water/ wastewater analysis/tochnology and three (1) years experience in water/wastewater analysis and operation; or high school graduate, and five (S) years experience in water/ wastewater analysis at least 2 of which have included plant operation and maintenance or combination of the ab;.va, PHYSICAL MF.OUIBFAIENTS; Analyst will be required to eollnct samples at various points on and off the WWrP site. Sone of these points are hazardous in nature and all safety precautions ahs ll lie observed. Walking, climbing and lifting is required. 1-6-5 1-6-6 (F) Qualification Requirements: All appliCrnts for City Mployment shall file applications on blanks provided by the City. The appli- cants shall include complete information relating to experience, training, citizenship, residence, age, and other necessary quali- fications for the position applied for. Documentary evidence of education and training may be required. The Council may for any particular position require special exper- ience and training in terms of years and specific qualifications as to weight and height. (G) Relationship to Other City personnel: whenever possible, and with duo regard for merit and fitness, the appointing authority shall avoid the appointment of any person when such person is re- lated to any elected or appointed officer or employee of the City. 1-6-6: RECRUITMENT: QUALIFICATION EXAMINATIONS, (A) Notice of Recruitment Schedulo•s: The appointing authority shall have a recruiting notice prepared to publicize each endeavor to secure applicants for City F]mployment. Notice shall be qiven at least tan (10) days in advance of the closing date for filing applications, by posting announcement in the City Hall and by at least one publication of notice in one newspaper. (R) Contents of Recruitment. Notice: Thu rerruitment notivo shall contain statements regarding the following items Position iur which applications are oolicited, pay range, wink week, dur.ien, responsibilities, and qualification requirements of the poeiition, age, aux and residence requirements, veteran's preference, anA the period during which applications are to be filed. (C) Recruiting Schedulus: Recruiting of dpplicantu for positions of employment shall take place when directed by the Council. (D) Applications fur i}aployment: Applications, when submitted, shall become the property of the City and ::hall not be returned. (6) Disqualification of Applicants: The council reserves the right to reject any application and th,iir decision shall be final. (F) Scope and Character of Qualification L'xaninalion:;: )'xasina- tion of applicants ■hall consist of any tenting device that will establish and confirm the qualifications of sliplicants, If re- quired by appointing authority. (G) Suspension of Con"titions in case of a vacancy in a Im -.ition requiring particular and exceptional qualilleatiouu, the t'..nrr it may suspend competition. J 1-6-7 1-6-10 1-6-7: CERTIFICATION: Whenever a vacancy in a position is to be filled, other than by promotion, demotion, trans- fer, or provisional appointment, the appointing authority shall consider the names of three (3) persons for the position in which the vacancy occurred. If less than three (3) persons are avail- able for consideration, those available shall be considered, but the appointing authority shall be entitled to a list of three (3) persons for consideration, if they so desire. 1-6-8: APPOINTMENT PROCEDURE: All appointments in the muni- cipal service shall be made according to merit and fitness. (A) By Examination: As required by these rules and regulations, merit and fitness may be ascertained by written, oral, or other examinations and shall relate to those matters which will test fairly the capacity and fitness of the candidate to discharge efficiently the duties of the position for which such examin- ations are held. (D) Without Examination: In ease of appointments to positions for which examinations are waived, the appointing authority may appoint any person who appears to meet the requirements listed for the posi- tion listed. I-0-0: r=40TIONS ik,.* Wl'cHIN 9HE bi.hviCE: It shall be the p6i- icy to fill vacancies in the municipal service by pro- motion of permanent employees, insofar as practical, to post notice of intent to fill such vacancies for five (5) working days, and in case of equal qualifications, to give consideration to length of service. 1-6-10: PROBATIONARY PERIOD: (A) Purpose: The probationary period shall be rogarded as an In- tegral part of the examination process and shall be utilized for closely observing the employee's work, for securing the most offac- tivo adjustment of the employee to this poultion and for rejecting any amployae whose performance does not meat the required standards. (0) Duration: All appointments shall be probationary and subject to a probationary period of three (3) months service after appoint- ment. p oint- ment. At any time durinq the probationary period, any employee may be transferred or dismissed if hit, performance door not met tho required standards. (C) Extension of Probationary Periods Any employuo's probationary period may be extended for additional six (6) months periods if the Council is requested in writing by his Supervisor for an extension. (D) Applies to Promotions All promotions shall be subject to a probationary period of three (3) months. If the employeo who has boon promoted is found unsuited for the work of the position to which promoted, he may be reinstated to the position and rate of pay or v-' "r position from which Its wan promoted. Council Agenda - 8/9/82 6. Consideration of an Agreement Between the City and Thomas A. Eidem Providinq for Deferred': Compensation Plan with National Life of Vermont. As you recall shortly after I began work for the City, you drafted and adopted two resolutions allowing me to withdraw from the PERA Program and establish a retirement plan of my own. After some review I have elected to establish a Deferred Compensation Plan which is made up of two parts, a $100,000 life insurance policy and a side annuity fund with National Life of Vermont. The primary reason I selected Uational Life of Vermont is the fact that my sister works for them. In order for the plan to be a qualified Deferred Compensation Plan, the basic assumption is that the City owns the retirement plan and it is a city asset rather than my personal asset or personal policy. What the agreement states is that upon retirement, death termination or any separation of employment, the City then will turn over the sums to me. The amount that is going into the plan on a monthly basis is a combination of what was or- iginally the city's 5.5% PERA contribution plus an amount that I have elected from my regular salary to be deferred and placed into the fund. Rick and I have worked out the numerical details and figured out what the sums will be. With respect to the life insur- Ance nortion of the plan, we have sioned a chock -o -uratic form that will allow the premium to be paid automatically by the bank rather than the City having to issue a check and the company having to send us a bill each month. Rick has stated that as long as the bank gives us the proper notification, which they do, there is no difficulty with recording this typo of arrangement. Basically then, to sum up the program I have selected, the City shall own as their asset a fund which in a retirement fund for me and and is a deferred compensation plan] the agreement I am coking you to enter in a state- ment saying that at whatever time we should cover our working rela- tionship, all monies in the fund will be granted to me or my bone- ficiarios or estate executives, etc. REPERENCESi A copy of the agreement between the City and myself- - 4 - yself. -a- DEFERRED COMPENSATION AGREEMENT Thomas A. Eidem (hereinafter referred to as the Administrator) is, and will perform valuable services for the City of Monticello (hereinafter referred tc as the City). The City wants the services to continue and to aid in providing retirement and death benefits to the Administrator and benefi- ciaries. The City's normal retirement date age is age 70 and the Adminis— trator is considered to be a highly compensated and managerial employee. This agreement is entered into an 30 June, 1982. 1. RETIREMENT BENEFIT: The City will pay the Administrator within six months of the Administrator's retirement date, if the Administrator is employeed by the City, either a lump sum or an amount per month for life, this amount to be determined at least 12 months prior to the retirement date. This amount will be determined by using the cash surrender value of the life insurance on the Administrator's life and the annuity side fund. If the Administrator dies prior to receiving the payments for life, the balance unpaid will be paid by company to beneficiaries named in Paragraph 2. The Administrator's retirement data is November 13th, 2016. 2. DEATH BENEFIT: If the Administrator dies before his retirement date while employeod by the City, the City, within six montho from the date of such death will pay the not death benefit of the life insur- ance plus the cash surronAer value of the cidc fund (arnultyl i,z len (10) equal annual payments to opouno, otherwise to the executors or administrators of the last survivor of the Administrator and said beneficiaries. Any named beneficiaries may be changed by written amendment by the Administrator with the agreement of the City. The City agrees to consent to all reasonable beneficiary designation changes. 3. EARLY TERMINATION BENEFITS: In the event the Administrator's employ- ment with the City terminates prior to November 13th, 2016, for any reason other than death or normal retirement of the Administrator, then beginning on a data to be determined by the City, but within six months of the date of ouch termination, the City will commence to pay the Administrator tormination benefits in a single lump sum or in sixty (60) monthly installments Do not forth in Table A below. TERMINATION DATE AMOUNT OF PAYMENT IN DOLLARS Prior to November 13th, 2016 Lump sum to be determined by adding total cash surrender value of the annuity and life insuranco. Monthly to be determined by adding total cash surrender value of the annuity and lifo insurance and dividing by sixty (60). Entire program may be transferred to another Company/City and continued in full force prior to 13 November, 2016. - 1 0 - _V - 4. The Administrator agrees that he/she already has answered the truth fully and completely any questions or requests for information by an insurance company in connection with the issuance of a policy des- cribed in the attached schedule (A), if any. If the Administrator fails to do so, or dies by suicide, and the liability of the insurer under sot policy or policies, if any, is restricted to any degree as a result of such failure or suicide, then the City shall be released from all of its obligations under this agreement. 5. LEAVE OF ABSENCE: The City may grant the Administrator one or more leaves of absence during which time the Administrator shall be con- sidered to be in the employ of the City for purposes of this agree- ment. 6. ASSIGNABILITY: The benefits provided by Paragraphs 1 and 2 of this agreement will not be subject to garnishment, attachment or any other legal process by the creditors of the Administrator or of any person or persons designated as beneficiaries of the agreement. 7. EMPLOYMENT OF OTHER RIGifrS: This agreement creates no rights whatso- ever in the Administrator to continue in the employ of the City, nor does it create any rights in the Administrator or obligations on the part of the City except as act forth herein. 8. CLAIMS PROCEDURE: Li accord with the FMployee Retirement income Security Act of 1974, tho following claims procedure is hereby adopted by the City as the Claims Procedure for this unfunded, non-qualified deferred compensation plan; and, for the purpose of implementing such claim procedures (but not for any other purpose) the City is hereby designated as the named fudiclary and Plan Adminintrator of this plan. a. FILING. OF A CLAIM FOR BENEFITS. A participant or beneficiary of tho plan shall make a claim for the benefits provided by deliver- ing a written request to the Flan Administrator. b. REVIEW PROCEDURES. Tho purpose of the review procedure, act forth in this paragraph and in Paragraph E following is to provide a procedure by which a claimant undor the plan may have a reasonable opportunity to appeal a denial of a claim to the named fiduciary for a full and fair review. To accomplish that purpose, the claimant or duly authorized reprosentntive; May request a review upon written application to the Plan Administrator; 2. May review pertinent planned doCUM,, njtst 3. May submit issues and comments in writing. A claimant (or duly authorized representative) shall request a review by filing a written application for review with the Plan Administrator any time within sixty (60) days after receipt by the claimant of written notice of the denial of claim. c. DECISION ON REVIEW: The decision on review of a denied claim shall be made in the following manner: 1. The decision on review shall be made by the Plan Administrator, who may in hie/her discretion hold a hearing on the denied claim. The Plan Administrator shall make his/her decision promptly, and not later than sixty (60) days after receipt of the request for review, unless special circumstances (such as the need to hold a hearing) require an extension of time for processing, in which cans a decision shall be rondorod as soon as possible, but not later than one hundred twenty U20) days after receipt of the request for the review. 2. The decision on review shall be in writing and shall include specific reasons for the decisions written in a manner calcu- lated to be understood by the claimant and specific references to the pertinent planned provisions on which the decision is based. This agreement is solely between the Administrator and the City. The Admin- iotrator and his/her beneficiaries, designated under Paragraph 2, shall have recourse only against the City for enforcement. The terms of thin agreement shall be binding upon the beneficiaries, hairs, executors and administrators of the administrators and upon the successors and assigns of the City. Executed this day of , 1982. WITNESSa City of Monticello City Administrator - � r SUPPLEMENT "A" The following described investments have been procured by the City of Monticello (hereinafter referred to as the City) to aid the City in meeting its obligations under the Deferred Compensation Agreement between the City and Thomas A. Eidem which was executed on the day of , 1982. Policy Number Face Amount Life insurance OL1773182 $100,000 Annuity CAS202177 Those investments will be the investments referred to in the above- described agreement as the investments on the List. The City may add investments to and remove investments from this List in accord- ance with the terms of said agreement, but before any investment will to deemed, added or removed, an amended Supplement "A" must be executed by the City and Thomas A. Eidem reflecting such addition or removal. EXECUTED as of this day of , 1982. WITNESS: The Administrator The City Title a Council Agenda - 8/9/82 7. Consideration of a Request to Install Concrete Flooring in the new City Maintenance Buildinq. U.S.) Lester's have completed the new pole building on west Co. Rd. 39. The building was completed on time with no change orders whatso- ever. The workmanship and materials in this building are excellent and I ask that each of the Coucnil members visit the building and judge for themselves. The total cost of the building is $19,368.00 against a corrected budget figure of $21,750.00. I ask the Council that we dedicate the difference of $2,382.00 towards the installation of a concrete floor and a 100 amp electrical service in the building. The City has the service panel, lights, conduit and miscolla.icous wire salvaged from the Oakwood and Dowling properties. we would have to purchase the serve wire and breakers for approximately $150.00. The Cost of the concrete, reinforcing wire and joint material is approximately $2,230, making the total $2,380.00. - 5 - Council Agenda - 8/9/82 S. Consideration of the quarterly Financially Report of Hi-Wa•. Liquors. Nark irmiter will be present with the financial report and be pre- pared to enter any questions you may have. Note on the revenue and expenses sheet that dollar amount between current period and year to date for this year in both categories, revenue and expense are up over same period and year to date last year amounts as well as the fact that the ratios have remained fairly consistent. This to me indicates a fairly stable operation and that we can, as a result, anticipate approximately the as= type of transferable revenues as we have experienced in the past. REFERENCES: A financial statement for the six month period ending June 30, 1982. - 6 - Council Agenda - 8/9/82 9. Consideration of a Proposal to Construct a Freiqht Loadinq Dock at Hi -Way Li4uors. It seems that this topic has a way of getting itself unto alot of agendas without getting solved. At the agenda meeting with all the staff members present on Tuesday, i was informed that because of relocation of a water line and the various facets of the job that would be required to construct the dock, people were very slow in developing bids and that initial estimates were looking consider- ably higher than we had proposed. As a result of that, we dis- cussed the possibility of the city staff getting involved as much as possible and attacking the job on a piece by piece basis doing what- we could when we could and eventually arriving at an end pro- duct. So it was that we intended not to put it on the agenda and compile complete data on what it would take for city staff to du a project of this type. After the preconstruction meeting for the 7th Street Project, the foreman of Duan Construction who will be doing the 7th Street Project said that they would be very interested in coming over and tackling the freight loading job. John Simola then told me that perhaps we should put it back on the agenda in case they are able to put together a solid quote and be willing to take on the job. This item is on the agenda only because we might have actual proposals by nonday evening. Pleasu wuutj iu wiil that we might not have concrete proposals and thus this item would be dropped from the agenda at meeting time. - 7 . Council Agenda - 8/9/82 10. Consideration of a Proposal to Provide Electrical Power to the Animal Pound. O .S.) The 230 volt overhead single phase elecrical service for the dog pound is soon to be removed by NSP. The new underground service for the wastewater Treatment Plant will be 460/480 volt 3 phase. No new service was allowed for in hte construction project and it appears that it would not be fundable. NSP has estimated the cost of providing a new separate service to the dog pound at $3,200 which would include a pad mount step down transformer off the WWTP main service. The only other option would be to provide 208 volt single phase power from the new sludge vehicle garage by splitting phases. Davidson Electric - has estimated this cost to be $1,500 to $1,800.00. it is my recommendation that we do the latter as it is the most cost effective and we will eliminate minimum billings and will have emergency power at the dog pound. -Subcontractor for the WWPP. Council Agenda - 8/9/82 11. Consideration of Establishinq Election Judqe Role and Desionating Pollinq Place. Statute requires that the City Council by motion, appoint all of the election judges for both the primary and general election and designate the official polling place. It is my understanding that the full election has always been held within the City Hall utilizing the Council Chambers as the main balloting room. I have contacted 26 people who have affirmed that they would be willing to serve as a judge in the upcoming elections. A simple motion stating basically that the City Hall will be the official polling plat= for the 1982 election and that the following people are officially appointed as election judges is all that is re- quired. My original plan, and I have not yet abandoned it, is to have 30 judges available for the general election on November 2. This, of course, covers all of the shifts necessary from the opening of the polls through the final counting and tabulating. While we at this time only have 26 persons, we will continue to search for the remaining four. At the time I receive confir- mation from four other people, I will bring those names before the Council for their official appointment. ?Fz'F.?FNCR.St A cony of s samnla mntion that should be passed for the designation of the polling place and the appointment of election judges. 9 I move that the City Hall located at 250 Fust Broadway be designated as the official polling place for the 1982 Primary and 1982 General Flections, and that the following people be appointed as election judges for those same elections: 1. Gary Wieber 2. Dolly McLeod 3. Rita Brouillard 4. Mary Fitzgerald 5. Robort Jameson 6. Carolyn Phillips 1. Herman Bush 8. Colleen De Boer 9. Jeanette Host 10. Anne Voll 11. Mario Tbenjes 12. Fern Anderson 13. Cecil Kalling 14. Joanne Becker 15. Lonna Wolfateller 16. Betty Lund 17. Mary Jo Quick le. Botta Grossnickel 19. Joanne Link 20. Don Nagel 21. Ruth llaratad 2.2. Marvel Trunnoll 23. Cindy Timmera 24. Loon& Klino 25. Lucille Clausen 26. April Mointsma MEMO TO: Mayor and Council Members FROM: Tom Eidem, City Administrator DATE: August 23, 1982 - Monday, Council Meeting SUBJECT: More references. Enclosed, please find references for item 09 related to the EPA/PCA Grant Funding. Also, there is another sheet of checks written in the General Fund for Auquet to be added with the list you already have. COUNCIL UPDATE August 23, 1982 PLANNING COMMISSION MEETING - L.K. The two previously cancelled Planning Commission meetings are scheduled for Tuesday, August 31, 1982. These items will be on the September 13th, 1982 agenda. The following items I simply wish to give you a status report, and are not for Council action. T.E. 1. The cement floor done by our staff in the new garage is complete and appears to me to be satisfactory. As Roger Mack mentioned, himself, it is rough and perhaps would not be considered a professionally done floor, lxit it han perfectly good drainage and is more than acceptable for its function. The actual costs includ- ing city salaries, benefits and all of the expenses is attached. With respect to your earlier question about the cost of changing colors on the wator tower, John chocked that out and was quoted a price of $3,800.00 to change colors. The contract originally called for aluminum paint and to change now the contractor would request the extra sum. Since the aluminum tower is perfectly attractive as it is at this time, I told John to go ahead and stay within the confines of the contract and that we can renegotiate a color option in the next maintenance contract. 3. Concerning the discussion about the property/park land that the library sits on, I have met with Gary Pringle and he is preparing the mechanism by which the property can be conveyed to tho City, the exioting sign romovod. At the time of this writing, that information is still with Mr. Pringle; howovor, I will contact him and soo If there will be available any additional information for the mooting. Council Update Page 02 I am enclosing for your review the resume and application of Scan Hancock for promotion to lab analyst. I think it would be wise not to take this up at the upcoming meeting but give yourself the full three weeks until the first meeting in September to look over his application and think of any questions you might have of him or me or John Simola or Jim Miller concerning the position as a whole. Likewise, you may wish to think more about, and talk amongst your- selves about the salary that you will be offering. If there are any matters that are of concern to you, please feel free to call. POLE BARN FLOOR, 2808 Sq. Ft., 5" Thick. MATERIALS 45.5 cubic yards concrete at $42.90 $1,951.95 3S rolls wire at 45.00 157.50 4 sheets builtrite 4.85 19.40 6 - 2x6xl2' forms 3.90 23.40 108' - 1x2 Keyway .10 per foot 10.80 2 days rental, power trowel 27.95 55.90 2 days bull float rental 6.00 12.00 at 4.60 $2,230.95 Charlie FUEL hours Gas and Diesel: Power Trowel, Pickup 20 gallon at 73.60 Mandy $1.25 25.00 LABOR John 5 hours at $12.69 s Benefits 71.44 Roger 235 hours at 10.22 6 Benefits 270.43 Dick 2 hours at 8.30 s Benefits 18.69 Bob 15 hours at 4.60 69.00 Charlie 16 hours at 4.10 73.60 Mandy 2 hours at 3.35 6.70 $ 510.06 TOTAL COST IS $2,766.01 Divided by 2,808 square foot - $0.985 per square foot. STAFF ESTIMATE $2,230 for matoriala and $425.00 labor - $2,655.00 COUNCIL LIMIT $1.10 sq. ft K 2,808 sq. ft. 0 3,088.68 SAVINGS 322.79 f RESUME L NW& Scan J. Hancock v 1, ADDRESS: RR 41, Box 52, Annandale, MN. 55302 1 SOCIAL SECURITY NO.: 022-44-0530 SEX: Male DATE. 6 PLACE OF BIRTH: 03-19-52, Grand Rapids, MN. HEIGHT: 5'7" WEIGHT: 170 Lbs. EDUCATION: High School: Duluth East High Graduated June 1970 Duluth, MN. College: University of Minnesota 9/72 - 8/75 Duluth, PW. St. Cloud State Univ. 8/75 - 8/76 St. Cloud, MN. B.E.S. degree conferred: August 1977 BIOLOGY MAJOR: M_'9CrintiVe Title Credit !!cUr.-.!!qtr Gon'l Zoology Locht. 3 Gon'l Zoology Lab. 2 Gen'1 Botany Lecht. 3 Gen'1 Botany Lab. 2 Cellular Biology 5 Gon'l Ecology Locht. 3 Gon'l Ecology Lab. 2 Morph. Vascular Plants 5 Plant Taxonomy 5 Ecology of MinneaeLa 10 Soils 4 Microbiology 4 Soil Microbiology 4 water Sewage Micro. 4 Intornahip/Reacarch 16 Seminar 1 Seminar 1 TOTAL CREDITS 74 Biology, Chemistry, Physical Sciences Biology, Chemistry, Environmental Sciences CHEMISTRY - Related Minor: :'Descriptive Title Credit Hours/Qtr 1 Gnn'1 Chemistry Gen' 1 Chemistry Gen'1 Chemistry Organic Chemistry Organic Chemistry Gen'1 Chemistry Organic Chemistry Quantitative Analysis Chem. of Pollution TOTAL CREDITS EMPLOYMBIIT HISTORY: 5 5 5 5 5 5 5 4 4 43 Resume - Scan J. Hancock PHYSICAL SCIENCE - Related Minor: Descriptive Title Credit Hours ;r. Pro -Calculus Anal. 5 Introductory Geology 5 Physics (Mechanics) 4 TOTAL CREDITS 14 Wastewater Treatment Plant Operator 2/80 to Present City of Monticello Monticello, Minnesota 55362 Duties: Operate and maintain wastewater treatment plant; clean weirs, pump sludge, mix chemicals for in-line feed addition (poly-olectrolytos, alumi- num .,_lp`ate), maintain chlorineticn c!qvi.-cr._ clean and ..a is-a'.n trickling filters, maintain pumps and motors, record and if necessary amend pumping and food schedules, collect samples, analyze samples for same of the neces- sary parameters. Collection system maintenance and repair) clean sewers, maintain lift stations, sower hookups. Assist in operation of City water system - Duties: operation/maintenance of valves and hydrants; Inspect water hook-ups, inotnll water meters, record pumping rates and usage, addition of chemicals to water system. Planned Environmental Davolopmentu 6/79 to 2/80 RRN1, Box 52 Annandale, MN. 55302 Duties: My own company, involved with the planning and development of residential lots. Analysis of soil toxturu, permeability, fertility, and moisture responses. Map and site solar orientation, topography, landscape plantings, easements, and spacial concerns (Inken, streams, uta.). Design on-sito sewage treatment systems. Appear before planning commissions, city councils, oto., presenting any raeommendation derived from such site ctudiea. On -Site Systems, Inc. 4/79 to 6/79 4810 Wast Medicine Lake Drive Plymouth, M. 55442 Duties: Performed the name duties as above - the evaluation of potential residential lots for on-olto sowago treatmunt system suitability. Designed and installed wants treatment systems on problem lots. Those designs 1 Include the patented sewage osmosis system for clay coils and the pressurized distribution mound system for high water table sites. (2) e y Resume - Scan J. Hancock Wright County 4/78 to 4/79 Office of Planning s Zoning Courthouse r Buffalo, MN. 55313 Duties: Assistant Sanitarian and Agricultural Inspector. I enforced the zoning and environmental health ordinances. Consulted on various county projects crossing my areas of jurisdiction and advised the county board of commissioners, planning commission, and board of adjustments on matters of public health. Explained the ordinances to the general public and professional persons. Reviewed permit applications (septic system, land alteration, feedlot, etc.). Performed water analysis on both well and surface waters (chemical and biological analysis). Inspected septic system installations on new construction and repaired failed systems. Inspected agricultural commodities establishments for seed, feed, fertilizer, and pesti- cides (storage, handling, use, and purity among other parameters). Enforced the state weed law. Taught pesticide use seminars and issued pesticide use license examinations. U.S. E.P.A. 8/77 to 4/78 Monticello Field Station Monticello, MN. 55362 Outlast Aquatic Biologist. Researched the effects of power plant thermal pollution on the ecology of the aquatic environment. Collected representative samples of phytoplankton, periphyton, macroinvertebrates, anti fish. Catalogued the invertobraten and same of the fish. Consulted on computer programming of the found data. Entered and editted the data onto the computer program. Recorded and analyzed physical and chemical parameters of the research study area. Duan'n Machine Shop 10/76 to 0/77 Soo tune Buffalo, MN. 55313 Duties: Welder and machinist in a two person general mutnl repair and fabrication shop. Repaired various items from a farming community: trucks, tractors, backhoea, loadurs, plows, etc. Operated: AC/DC electric arc welder, OXY -acetylene torch, drill press, hydraulic press, lathes, metal cut-off caw, motel M:ndur, various hand tools. Also assisted with the dooign/conotruction of a solar heated homu. Dr. Keith Knutoon/Northern Stntoo Power Co. 6/76 to 9/76 Dept. of Biology St. Cloud State University St. Cloud, MN. 56301 Duties: Internship study. Established biomara productivity menaurement rola- tionship between the Standard Methods procedure using a Beckmann DD -G apaetrophotomoter and a fluorometric muthod ur,ing a Turner fluorometur. The fluorometric method proved to be quite reliable and much factor over the traditional methods as outlined in Standard Methods. O Resume - Sean J. Hancock TOOIS AND EQUIPMENT USED: Sewer rodding machine, sewer bucket machine, motors, pumps, blowers, sludge handling/disposal equipment. Soil augers, transit, biological and chemical samplers, A/A and light spectrophotometers, NMR, fluorometer, liquid scintil- lation counter, gas chromatograph, autoclave, rospirometers, electro -fishing apparatus, specific ion analyzers, and other lab and field equipment common to chemical and biological studies, SOO/COD apparatus. Machine repair shop tools including: AC/DC arc welder, oxy-acetylene torches, drill press, hydraulic press, cut-off saw, lathes, metal bender, hand power tools and hand tools. Television reporting/recording equipment: television cameras, 16mm film cameras, 16mm film processor, 35mm still cameras, editting equipment. RECENT EDUCATION: Ieboratory Technology Conference - 1981; Minnesota Wastewater Treatment Plant Operators Annual Conference - 1980; Mn. Pollution Control Agency/University of Minnesota sponsored Home Sewage Treatment Workshop - 1970 6 79; Mn. Pollu- tion Control Agency sponsored Waste Water Treatment Plant Operators Work- shop - 1978; Mn. Department of Agriculture Pesticide Use Workshop - 1978; U.S. E.P.A. take Restoration Conference - 1978; Diseased Shade Tree Semi- nar - 1978; various other environmental, waste disposal and energy use seminars. e'�PPLICATION 7 OR EMPNNAIRE) LAN EQUAL LOYMENTLOVIIIIIIIIIINT PORTUNITY t PERSONAL INFORMATION A ' GATEhhh--- NAME H/7NCC%C.I� SC/S'/V TG,RaC� N MIPERECURIT­ 44-n; to tasr rw5+ uOw[ PRESENT ADDRESS Bit 31 Cf K10�/ZICr.L.�u tt111. �5� PERMANENT AOORESS R* 314 aT, Oiv `/ Sieg PHONE NO (uf of - 19s ' aM - ARE YOU 1 B YEAEIS OR OLDER Yea% Non SPECIAL QUESTIONS DO NOT ANSWER ANY OF THE QUESTIONS IN THIS FRAMED AREA UNLESS THE EMPLOYER HAS CHECKED A CA BOLE PRECEDINO A QUESTION, THEREBY INDICATING THAT THE INFORMATION IS REQUIRED FOR A BONA FIDE 11 DCCUPATIONAL QUALIFICATION, OR DICTATED BY NATIONAL SECURITY LAWS, OR IS NEEDED FOR OTHER LEGALLY PERMISSIBLE REASONS. Z ❑ Height feet inches ❑ Citizen al U.S. _ Yea _No ❑ Weight lbs. ❑ DateofBirth' ❑ What Foreign Languages do you speak fluently? Read Write 'Tho Ape D.wnminat,on In EmplaTmant Act o1 1967 prohibits discrimination on the oasis Of ape with M%WKt to irdivdusts who Ona at leapt 4E) but Ing then 70 years of alp tMPLOYMENT fJfefilpkD i LI ya ATC,t wASTe`.iAMR DATE ETR POSITION W OCV FuZYSl CAN START 9-(6-RZ SALARY 'Ra Aej Iax) ; IF SO MAYWE INQUIRE ARE YOU EMPLOYED NOW? rr S OF YOUR PRESENT EMPLOYER? Y!= S, RL EVER APPLIED TO THIS MMPANY BEFORE? iE$ WHERE? f-wr?} WHEN? 0- —) I EDUCATION 'NO OF NAME AND LOCATION OF SCHOOL YEARS of YOU GRA ARE? SUELIECTS STUDIED ATTENDEE) +'.,.C.ru1r % GRAMMAR SCHOOL /,vw,cS[Tq S - fNCy uNIJ/C 4%Ga �tf/4>; 9EYf.]'�Jytr�+Cl4tri ,1 YC"S (Cn1c;1f5:L all..urN EAST If IbH k./p�L M,frN SC,[JuCE HIGH GCHOOI. I COLLEGE I UNl I,r.Ps/TY CL M/wa�IL[Y�; A •7 TICL"y 31 J,y"rr Ae/NN( 1,TA I •7 I Nu CjiCM671 pq j�GT SET sT. 0-wal) s%IQir uNtl flf?0/� v y�:s a/OCavy, CC -,,r y. I ST C.0 -U1) Pt,�'i.s�/p I CINr;, y 'the Ape Omcnmmntmn in EmplDymant Act of 1097 prohibits discrimination on lM b0e.9 Of ago with COODWl to eWwduDle who aro at least 40 but lose then 70 VODm at Opo GENERAL SU0.1ECTS OF SPECIAL STUDY OR RESEARCH WORK ! auf0 6 -ON Lr [,AI/iC 1V 4rAACA,— S . el IyNOLO A Stara Dl 1S110`n+LaTA OL05% 8 WA -5111 (anpICATN US MILITARY OR PRESENT MEMBERSHIP IN NAVAL SERVICE NO RANK NATIONAL GUARD CR RESERVES lDaaerdar sass maalsam ICONIINULD CW 01641A SIDE tra lel Y a A FO)WER EMPLOYERS (LIST BiLOW LAST FOUR EMPLOYERS. STARTING WITH LAST ONE FIRST). (MONTH MONTh A.YD VEM NAME AND ADDRESS OF EMPLOYER SALARY POSIT ION gEa50N FOR LEAVING ,'FROM 2-Vo CITY OF mw77ce4LO c.-7p • To .cao.nlLfLw M.J , �sJea �.yQ. OAEigJtAL" %?I . NEP.c FROM v-) ' ?(.AWNED GMVi AoI+MEnATc Dt; VEl1f>t"bRi /BCV/ t%clw, bfrc—c. of To d 8o RReI dr�+Av — Sc3°a n.o. i1WSvaTHA/1 fttM-L Et PAY FROM 4.75 Ow.-5IR �nrE.t� jalc.. /Ali/nR� a,fcx C4 AfPkt' To E _ 7y PLTnPV: M .MAF. S� `ly3 t'wStxTt01JT ly FROM 4-771 "m fir CVrr - C—.erww, A o00 4'ht Of hM(-; T TO y. 75 I OFF, Lf of T« 3-FFAW ..t.+. 'T313 /VR 51A ,Tipp IP,N REFERENCES: GIVE THE NAMES OF THREE PERSONS NOT RELATED TO YOU. WHOM YOU HAVE KNOWN AT LEAST ONE YEAR NAME ADDRESS BUSINESS YEARS ACQUAINTED .a4Y,." u0x6;, Aw. . P.4Cr2 N.-v f 3 2 • '. KicTN KA'✓T soAJ S c'!, - ST OtAn p Aar.. B--r-Y rave:F3oe d. 3 _70W v ARrVLe U.S . Gv z)j&cr02 /1�a�T,CC aL u /RTA+ • Er7A FICC. D STNrlOAJ PHYSICAL RECORD: DO YOU HAVE ANY PHYSICAL LIMIT ATIONS THAT PRECLUDE YOU FROM PERFORMING AfdY WORM FOR WHICH YOU ARE BEING CONSIDERED" Oyes )(No PLEASE DESCRIBE: IN CASE OF Gf1- �r2-5lYl' EMERGENCY NOTIFY KCVi#J P. !(hour K C-"a d "� STREET ;-3_vFi'Au�ltA� to IZ - (.,55.7 -Sj�_ NW R1 : ARt6s A1pNt NO "I CERTIFY THAT THE FACTS CONTAINED IN THIS APPLICATION ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND UNDERSTAND THAT. IF EMPLOYED. FALSIFIED STATEMENTS ON THIS APPLICATION SHALL BE GROUNDS FOR DISMISSAL. I AUTHORIZE INVESTIGATION OF ALL STATEMENTS CONTAINED HEREIN AND THE REFERENCES LISTED ABOVE TO GIVE YOU ANY AND ALL INFORMATION CONCERNING MY PREVIOUS EMPLOYMENT AND ANY PERTINENT INFORMATION THEY MAY HAVE. PERSONAL OR OTHERWISE. AND RELEASE ALL PARTIES FROM ALL LIABILITY FOR ANY DAMAGE THAT MAY RESULT FROM FURNISHING SAME TO YOU. I UNDERSTAND AND AGREE THAT, IF HIRED, MY EMPLOYMENT IS FOR NO DEFINITE PERIOD AND MAY. REGARDLESS OF THE DATE OF PAYMENT OF MY WAGES AND SALARY, BETERMINATEDAT ANYTIMEWITHOUT ANY PRIOR NOTICE" GATE f;z SIGNATURE DO NOT WRITE BELOW THIS LINE INTERVIFWED BY DATE HIRED O V. O No POSITION DEPT. SALARY/WAGE DATE REPORTING TO WORK APPROVED 1 8. 3 1MR01.1N1 MA -G1- LUof Wap GINIW —IuN Inn f— one twen dn.ghnd to etnCUY Com01Y wah State and Fmerel fe.r empIoY--t Wact¢a Inwe DmhWtnp —PIGvmMl d1w—notmpn This / zo,zbun fa EmOlOYMIML Toren I.sola Iw ponnrol uAo thfou0ffouL the Unawl SL tea TOPS negI no mepnnwbinly fa. the IACIUWW In and 10— oI Ina Rumtams wm[h, when 00.0 by the EmnIN. of the Job Aptt -t. fn., Yalst. Stets nM/or Fade.el Law o