City Council Agenda Packet 02-24-1986AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, February 24, 1986 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Jack Maxwell, Dan Blonigen.
1. Call to Order.
2. Approval of the Minutes of the Regular Meeting Held February 10,
1986.
3. Citizens Commonts/Petitions, Requests, and Complaints.
Old Business
4. Consideration of Setting the Terms and Conditions for the Sale
of Bonds for the Construction of a Sanitary Sewer Interceptor.
5. Consideration of Granting Approval to a Final Plat for a Proposed
Subdivision, Kealy Heights. Applicant, John Sandberg.
6. Consideration of Granting Approval to a Preliminary Plat, Pitt
Addition. Applicant, Doug Pitt.
7. Consideration of a Proposal to Develop a Residential Subdivision
in the Orderly Annexation Area.
8. Consideration of a Request to Install Curb and Cutter Along
a Specified Portion of west County Road 39.
9. Consideration of Setting a Spacial Meeting for the Express Purpose
to Discuss water System Improvements.
10. Consideration of Authorizing a Joint Fire Agreement with Monticello
Township.
Now Business
11. Consideration of a Proposal for a Private Developer to Install
Public Utilities in Ritzo Manor. Applicant, Jim Achwill.
12. Consideration of Setting a Public Hearing for the Purpose of
Making Application for the Small Cities Community Development
Black Grant.
13. Consideration of Authorizing the Preparation of Plano and Specifications
for the Construction of an Urban Street on Locust Street.
14. Consideration of a Request for a Gambling License. Applicant,
i Monticello Legion.
Agenda for the City Council
February 24, 1986 - 7:30 p.m.
Page 2
-15. Department -Head -Reports —
16. Consideration of Bills for the Month of February.
17. Adjourn.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, February 10, 1986 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell,
Dan Blonigan.
Members Absent: None.
2. Approval of Minutes.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to approve the minutes of the regular meeting held January 27,
1986, and the special meeting held February 3, 1986.
4. Public Hearing - Adoption of Revised Zoning Ordinance and Mao.
Administrator Eidem noted that for this public hearing. -two maps
were published presenting one alternative using the PZ -R (performance
zone) for the area along East River Street, and one using single
family residential as the zoning.
Mayor Grimamo opened the meeting to public comments, and Mr. Roger Pribyl,
resident of Kampa Estates along Golf Course Road, expressed'his
dissatisfaction with the previous public hearings hold by the Planning
Commission and City Council regarding zoning changes and conditional
use permit applications. Mr. Pribyl referred to a recent public
hearing on a parcel of property adjacent to Kampa Circle which requested
conditional uses for multiple apartment structures that he indicated
the neighbors were opposed to but the City Council still approved.
Mr. Pribyl noted that the apartment buildings being built azo within
39 foot of his home and fait his privacy was being invaded because
of these buildings. Mr. Pribyl requested that the Council in the
future adhora to the public commanto raised by residents in areas
affected by rezoning, and he hoped that the Council would zone the
property along East River to R-1 to coincide with the ranidanto-
wishes.
Mr. Jeff Warwas, resident of The Meadows Subdivision, spoke in opposition
to the proposed change in zoning for a portion of the Meadows from
R-1 to R-3, which also would allow multiple family buildings. Mr. Warwaa
noted that previously at tho public hearings hold on the rezoning
matter, residents had submitted a petition voicing objections to
the proposed 200 apartment dwellings being planned and noted that
they have many questions and concerns over the traffic and congestion
the apartment* would cause along Marvin Elwood Road and Prairie
Road, and also were concerned over the lack of sufficient park facilities
for tho children of the area. Mr. warwa* felt that the people moved
to single family homes in this area to got away from apartmonta,
and so far he did not fool the developers have shown a benefit to
1 the City or to the neighboring resident* that an apartmant complex
Council Minutes - 2/10/66
would provide. Mr. Warwas also felt at the present time the need
for additional apartments has not been shown, as vacancies do exist
in Monticello; and he also felt a larger buffer zone should be established
between single family and multiple zoning areas.
Mayor Grimsmo noted that the previous comments submitted by residents
in regards to the proposed zoning changes will be considered by
the Council in making a decision, and Mr. Grim --mo also entered into
the record four letters received regarding zoning changes proposed.
The letters received were from Robert Somerville, Jeff Erickson, '
and Kay Nicolai, all residents of East River Street who were opposed
to the PZ -R zoning and requested the area remain R-1 (single family).
An additional letter was received from Bill Malone, who was not
specifically against any zoning changes but only wanted the record
to show that he was concerned over any future changes or uses that
may occur in the Doran property adjacent to his residence along
Copeland Road.
Hearing no more comments, the public hearing was closed. After
further Council discussion, motion was entered by Bill Fair, seconded
by Fran Fair, to adopt the zoning ordinance map Proposal Al which
included PZ -R zoning along East River Street. Voting in favor was
Bili Fair and Fran Fair. Opposed was Grimsmo, Blonigen, and Maxwell.
Bill Fair then entered a motion, seconded by Dan Blonigen, to adopt
Proposal 02 as published, which would leave the East River Street
area R-1, single family. Voting in favor was Grimsmo, Bill Fair,
Jack Maxwell, Dan Blonigen. Opposed was Fran Fair.
5. Public Hearinq - Street Pav in9 and Aopurtanant Work to the Intorcoptor
Sower Project, 5% Street and Chestnut Street.
Consulting City Engineer, John Badalich, reviewed with the Council
the proposed street paving and utility work along 5% Street and
Chestnut Stroot as part of the interceptor sower project plan for
spring, 1986. Along 5% Street, it was recommended that a 36 -foot
wide, curb and guttarod urban typo otraot be constructed from Maple
to Pino (Highway 25) with storm sower modificationo at a total estimated
cost of $140,100.00. In addition, it was recommended that water
main be installed along 5% Street from Maple to walnut that would
mainly servo the north side of 55 Street at an estimated coat of
$45,000.00. In addition, it was racommanded to install water main
south of the intoroaction of Linn and Sixth Street that would extend
to the Lucius Johnson property at an estimated coat of 92,000.00
to 53,000.00.
Sanitary sower was recommended for construction from Maple to Linn
Street that would servo the north side of 54 Street at a cost of
$14,000.00. In addition, a shallow manhole and short section of
-2-
0
Council Minutes - 2/10/86
pipe near 51, and pine Streets could be constructed to serve Suburban
Gas with sanitary sewer at a cost of approximately $1,500.00.
The proposed improvements of an urban street for Chestnut Street
consisting of curb and gutter and a 36 -foot wide street would cost
$22,000.00 and could be also part of the improvement project proposed.
The public hearing was opened to comments, and Mr. Harvey Huseby,
owner of a parcel between 51, and Sixth Street, questioned whether
his property would receive any benefit from a curb and guttered
street at the rear of his lot along Sh Street and noted that his
property is already served by sewer and water from Sixth Street.
Mr. Huseby was informed that the current proposal is to only assess
a portion of the curb and gutter and street construction against
his lot and no additional assessments would be forthcoming for sower
and water.
Mr. Lucius Johnson indicated he was in agreement with the water
line extension south of Sixth Street to nerve his property in the
future.
After closing the public hearing, Council discussed the assessment
policy for the improvements; and it was the consensus to season
the street construction along 55 Street and Chestnut Street at a
208 rate similar to the 77-3 Street Project because these streets
{were eliminated from prior improvements for the sola purpose of
facilitating construction of the interceptor sewer at a later data.
It was also recommended that the water linea benefiting property
would be assessed at 1008 of the construction cost and that the
cower improvements along 512 Street that benefit the north side owned
by Burlington Northern Railroad would be assessed at 508 with sewer
extension to Suburban Gas being assessed at 1008.
After further review, motion wan made by Maxwell, seconded by Blonigon,
and unanimously carried to adopt a resolution ordoring.*tho making
of improvements appurtenant to the construction of a sanitary cower
interceptor lino. Sao Resolution 86-3.
It was noted that the proposed assessment rates will be finalizod
at a later date at which a public hearing will be hold on the actual
assessments proposed.
6. Consideration of Approvinq Increased .Rata Schedule for Enqlnoorinq
Contract with Orr -Sc helon-Maya ran 6 Associates.
Currently, the City maintains a 1 -year, automatically renewable
contract with OSM for Consulting Engineering services. The City
Engineer has requested for 1986 a proposod increase in the fee schedule
of hourly rates charged for the engineering and technical staff
categories of approximately 5-54% incroaeo.
-3-
Council Minutes - 2/10/86
In renewing the contract, the City Administrator and Public works
Director, also recommended that two additional items be added to
the language in the contract which would note that a 513t retainage
would be withheld until final completion of a project is accepted.
The second provision recommended would require the Consulting Engineer ..
to include in all feasibility studies in the future a list of all
potential licenses, permits, or additional studies that would be
required to do a project. This second provision would make the
City aware of all required documents that would be necessary before
the project could be completed or awarded.
Motion was made by Fran Fair, seconded by Maxwell, and unanimously
carriedto approve the new foe schedule as presented by the Consulting
Engineer increasing the fees charged by approximately 51 and to
include the two new language provisions in the contract in reference
to the 58 retainage and in reference to the inclusion in feasibility
studios of all permits and additional requirements necessary.
7. Consideration of an Application for Charitable Gambling License -
Applicant, Monticello Lioness.
Representatives of the Lioness Club have requested approval of a
Charitable Gambling License to conduct raffles, paddle wheels, tip
boards, and pull taba at the Oakwood Inn in Monticello.
The Council discussion concerned whether the City should be approving
organizations to establish gambling activities and whether approval
should be granted for local organizations or for any applicant.
It woo the consensus of the Council that if all gambling licenses
were allowed by charitable or non-profit organizations, they didn't
believe the market would sustain all of the organizations and that
coma of them would find it not to be profitable. Quostiona were
also raisod over whether the City should be actually approving the
gambling licenses or if they should not object and allow the State
to isau o them after the 30 -day waiting period.
After further diaeusnion, motion was made by Bill Fair, seconded
by Fran Fair, and unanimously carried to not objoct to the application
by the Lioness Club for a gambling license and allow the organization
to apply to the State Gambling Board for issuance.
8. Consideration of Renewing Joint Fire Board Agreement.
At the previous Council mooting, discussion on a now Joint Fire
Board Agreement with Monticello Township or entering into a contract
for fire protection services was tabled by the Council to allow
the Township Board members an opportunity to meat with City otaff
regarding the now prop000d fire contract agreement. The Monticello
Township Board has basically approved the concept of a noJ agreement
that would change the formula on the dollar amount the Township
-d-
0
Council Minutes - 2/10/86
would contribute for their fire protection services, but the Township
would like to see the Joint Fire Board continue as previously established.
A new Joint Fire Board Agreement incorporating the new Fair Share .
Formula, which for 1986 would establish a fee of approximately $16,700.00,
was not completely prepared for Council review.
Councilmember Blonigen was in agreement with a new formula that
would require the Township to pay a more realistic share of the
fire protection cost, but would rather see the Joint Fire Board
eliminated and services provided on a contract only basis. After
further discussion on the Joint Fire Board Agreement vs. an actual
contract agreement, it was the consensus of the Council that this
item again would be tabled until the next meeting to allow the staff
to prepare both a contract agreement and revisions to the Joint
Fire Board Agreement so that the Council could review the alternatives.
9. Consideration of Ratifying 1986 Salaries for Non-union Employees.
At a special Council meeting hold February 3, the City Council approved
purchasing an employee dental insurance program at a projected cost
of $5,100.00 per year, and approved the clerical hourly pay adjustment
of 5.85 per hour. In addition, a cost of living pool was established
at $14,632.00, or 4%. An additional 2% adjustment pool was established
for all non-union amoloyeos.
The City Administrator had met with all non-union employees except
the Municipal Liquor Store Manager and the Economic Development
Director whose positions would not be awarded salary increases at
this time, and presented to the Council a schedule of proposed Salaries
for the individuals that he recommended the City Council ratify.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to accept the 1986 Salaries for the following individuals
as listed.
Rick Wolfatollor
$34,530
John Simola
33,470
Gary Andoroon
26,755
Roger Mack
26,550
Walt Mack
26,250
Albert Moyer
24,505
Scan Hancock
23,710
Lynnoo Gillham
9.56
(519,885)
Diane Jacobson
9.32
($19,385)
Marlene Hallman
9.12
(918,970)
Karon Doty
8.90
(518,512)
011ie Koropchak
22,900
Joe Hartman
25,500
Karon Hanson
14,300
-5-
Council Agenda - 2/10/86
10. Consideration of Replacement of Unit M-37, 1951 Dodge Army Truck.
The Public Works Director noted that as part of the 1986 Budget,
the Street Department budgeted a total of $8 ,000.00 for the replacement
of the 1951 Dodge army truck with a new 3/4 ton pickup and trailer.
The Public Works Director noted that after reviewing the department's
needs, he recommended that the City consider purchasing a 1 -ton
dump truck in lieu of the pickup/trailer combination, which he felt
would better serve the City's needs in all capacities. A 1983 Chevrolet
truck was located at Iten Chevrolet that would cost $7,200.00 and
appears to be in excellent condition for the City's needs. The
Public Works Director recommended that the 1983 Chevrolet be purchased
for $7,200.00.
Motion was made by Maxwell, seconded by Bill Fair, and unanimously
carried to authorize the Public Works Department to purchase the
1983 Chevrolet dump truck from Iten Chevrolet in the amount of $7,200.00,
and to solicit quotes on the sale of the 195 1 Dodge army truck.
Rick Wolfstal(er
Assistant Administrator
-6-
O
Council Agenda - 2/24/86
4. Consideration of Setting the Terms and Conditions for the Sale of
Bonds for the Construction of a Sanitary Sewer Interceptor. (T. E.
A. REFERENCE AND BACKGROUND:
Jerry Shannon of Springsted will be attending the Monday evening
meeting to discuss the proposed sale of bonds for the construction
of the interceptor sewer and the appurtenant work. He has indicated
to me that it will very likely be necessary to issue a Series A
and Series B bonds under the same issue. The reason for this is
that the interceptor is being issued under Minnesota Statute 115,
which addresses sewer and public health, while the appurtenant work
will be issued under Minnesota Chapter 429, which relates to assessable
work. Mr. Shannon will bring with him the proposed retirement schedule
and estimated interoat costa. The total project cost, including
all contingency and indirect expense, is now projected to be $1,442,500.00.
The proposed schedule of issuance is as follows.
February 24 Set the bond sale.
March 24 Award the bond sale.
April 28 Receive the proceeds.
May 28 Deadline for which at least 5%
of the not proceeds must be spent.
The last deadline is somothing that has come into effect with the
new budget deficit reduction bill at the federal level. I I m euro
Jerry Shannon can provide more specific information when he ottendo
the Council meeting.
There are no alternative actions, staff rocommondat ions, nor supporting
data for this item.
Council Agenda - 2/24/86
5. Consideration of Grantino Approval to a Final Plat for a
Pr000sed Subdivision, Keaiv Heiohts. Applicant. John I
Sandberg. (G.A.)
A. REFERENCE AND BACKGROUND:
As of the writing of this supplement, we have been unable to
be in contact with Mr. Sandberg to discuss an agreement on
portions of his proposed new subdivision plat, Kealy Heights.
Mr. Sandberg is in Florida and will not return until sometime
on Monday. In talking with his engineer for the proposed
subdivision, Bob Rohlin of Meyer-Rohiin Engineering Firm, he
Indicated that they would have a rough draft of the final
plat for the proposed keoly Heights subdivision. He did
indicate that it would be in a rough draft form subject to
any changes that may be needed. we have nothing further to
add unless we are in contact with Mr. Sandberg and will
be able to report to you at the Monday night meeting.
B. ALTERNATIVE ACTIONS:
1. Approve the final plat for the proposed new subdivision,
Kealy Heights Addition.
2. Deny the final plat for the proposed new subdivision,
Kealy Heights Addition.
3. Negotiate with Mr. Sandberg at the Monday night Council I
meeting to come up with a consensus of the information
needed for the final plat.
4. Do not open the agenda item for any discussion from
Mr. Sandberg until his final plat is in its entire
final form. Do not allow him to negotiate with City
Council members at the meeting.
C. STAFF RECOMMENDATION:
Enclosed you will find a copy of the items of concern which
we feel are necessary for the completion of the final plat
for the proposed new subdivision, Keoly Heights. Because
we have not seen it in its final form, there is no further
recommendation from us at this time.
D. SUPPORTING DATA:
Copy of the location of the proposed final plat request;
Copy of the additional information we would like to see
added to the final plat to be incorporated into the final
plat form; Copy of the approved preliminary plat for the
proposed new subdivision, Kealy Heights.
-2-
i ti y
t� 1 A final plat request for a proposed
` nev subdivision,
John Sandberg.
--------------------
t
4
• � � yr � � �
- --- ----- - *•, - - - ------ - -----T -•-
`' , �i,• 1• i Oft i' G 6
I �• �;,� : �•r•rn.�c_„_j�__ -r” ��,� ei�i�t c„ � .Ttf• i
�� "4t
KEALY HEIGHTS
Preliminary Plat Issues (Utility Design)
1. Hater line from SE corner of Lot 3 easterly to cul-de-sac
is not within an easement. Need complete easement.
Internal water should be City lines. not so for sewer.
2. Change round castings to rectangular.
3. Kealy Circle should be 7-8 ton design.
d. Provide engineer's statement that the pond to the east
will accommodate the run-off if fully developed as multiple
housing.
As platted - extra streets
30 homes and driveways
As proposed - total street surface reduced
7 multi dwellings
garages and perking
5. Does the ditch along the northeasterly edge of Block 1
need regrading or any other adjustment? ,
6. All utilities should go in together in the beginning.
/ Preliminary Plat (Land Use Issues)
l 1. Traffic
a. Marvin Elwood Road must be extended to river.�1Q-ed.
b. Kealy Circle must be extended to County Road 75.
c; Proposed lots 1, 2, 6 3 must use common driveway.
d. Proposed lots 4,9, 6 10 must use common driveway.
e. Proposed lot 11 must access off of Kealy Circle, though
temporary access can be granted off of Marvin Elwood Road
until Kealy Circle is built.
f. Kealy Circle construction can be delayed until a building
permit is requested for lots 4, 9, or 10.
2. Development Standards - name type of minimum design standards
should, be created that can be passed through to the end developer
from which the Planning Commission and City Council can begin
to evaluate a conditional use request.
3. Screening/Buffering - beginning at. the NW corner of lot 23
and extending easterly to the SW corner of lot 15 and then
extending northerly 100 ft. The following described screening
will have to be installed within five years or when a building
permit is requested for lot 4, lot 9, or lot 10, whichever
is earlier:
l( ; Composition: plantings; trees, shrubs, ate. Fencing; architecturally
harmonious with both single family housing and
proposed multiple. At least 60% of linear footage
will be natural substances; berms may be allowed.
At least 75% of the natural substances must
be evergreen.
Haight: upon construction of tat building on lot 4,'
9, or 10 screening should be a minimum of B foot high.
At maturity, 75% of the evergreens should be
12-15 foot. Some ovaratory trees are encouraged.
Opacity: upon construction of lot building on lot 4,
9, or 10, sc=aaning should be fully opaque (100!).
Seo planting schema below:
PLANTED TEN FOOT ON CENTER
ev
/ /
Planting and erection of fencing may be phased in upon filing
of plat, but must be completed by tat building: on lot 4,
9. or 10.
Individual site developers shall be required to add to the
screening efforts, as veli as site and building landscaping.
Boulevard shade trees will be required of developers in both
R2 and R3 zones.
4. open Space/Recreation - individual site developers shall be
required to install and maintain open space and playground
facilities. This can be done jointly or individually, but
must receive City approval.
t:7
Preliminary Plat (Neighborhood Issues)
1. Staging from Rt -9 R2 -4R3 -->I2 is reasonable.
2. Is there a need for more multiple? Answer seems to be yes,
based on low vacancy percentages at existing units.
3. Traffic - adequately addressed by requiring both Marvin Elwood
extension and Kealy Circle extension. Further addressed by
requiring common drives which directs traffic to one of these
two street extensions. Also lessens conflict points on Marvin
Elwood Road.
4. Damage values of of existing homes - no evidence locally that
multiples have caused a decrease in saleability of single
family homes. If a "modern ghetto" is allowed to develop,
then this may be true, but if well controlled should have
no ill effects.
5. Increased crime - again, no evidence. Crime in City is down
4% overall. Crime is also not a land use issue, unless a
"modern ghetto" is allowed to develop. We have not allowed
such development to date.
Preliminary Plat (Financial and Other Issues)
1. City should not accept financial responsibility for public
improvements.
2. Developer is opposed to bearing cost of both street extensions;
vi11 do one or the other, not both.
3. If required to do both, developer says he will abandon proposal,
leaving junk yard in place, no street extensions, and sell
off what he can.
4. City moat ask, is that a problem. It is, after all, what
we have now. Are existing conditions consieered a problem
or a nuisance? If it is a problem, then perhaps City ought
be more flexible in creating a solution. If it's not a problem,
then why compromise our standards. Ask simply - which is
worse, which is best.
a. Remain as is.
b. Develop as is.
C. Develop as proposed.
( Staff Summary
1. Utility and street designs shall comply with City standards.
2. Both streets must eventually be installed.
3. Accesses must be limited and controlled.
4. Screening must comply with prescribed plan.
5. City ought not incur development expense.
0
at a-- -- f- \ Z • r • �`_ _ — - – -- THE MEADOWS
City Of Monticello
Proposed R-2 Ritgnigp Pfepoue R-3 Rezigti
_ ` �i'•"• �' \ \ty \ Liu IE fMi li i lit E4. Lel 1 • Bfeti 1
iw,w.• e. >u1K ep_ :1 i ti\ ;'¢`j�CN \ \ Bort 4. Lfd : TW /O. BNri E
"••.a,� ++. ;.'\ \ `} \. LotsTh"1 T.8. Boa J
>'. \yy �Y% •q 2 j}'.� y� �:�,`\ O A \A,; \ Liti i T1ro 11. Boa
• � e�` •,J r. 'tom �0!` � � \ \ • �04� , \ ,
1 t , /� /'� .may 3a •:. °�• „'g,'ro t � \
d\,
�%`\ t'�• f E def .+\pQ \\ \
IIi,T A42 an Gii16�8aos.y��. /.\ +. \ `'ag ,'\ %\ p \•
1
Awl V_%
y+.
J!/(��CCS/,�'1
• `,�� /� + c � T-'+iii G'�to
�. (2 \� Z��J Int I� � � U i •i,•,�
} `�1 i it i..;• '' ��
114 trd
•r. e .. � ,'•iiw J.' �� ier�+n 'i•'>w..ii •• A4
r!Z_;
{;,'�io�+ii Av ■ / •, Li.4tii� .{1 ' i Lb,'142li•t�.0. • tq•.1., �j M 1 # «
'•, j + ` f / 1 if s it};; \I 1 , 4 i 1411 �
wia �•� T �`_+} ! I • ; . Ks41�m - a f '.� ` 7 -.eie j1/. (' • r^"3sY; "r!'
t" 613 t E q EO it
w�all js 1
Al
II..I •we I Y T / EIB' { a 11 n
_ t.J _ it t i�. 1 ...�. �:r• t y tr. • a 1 w 2:.im
. {'ry •IBI _
Council Agenda - 2/24/86
6. Consideration of Granting Approval to a Preliminary Plat, Pitt Addition.
Applicant, Doug Pitt. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. Pitt will be before you with a proposed preliminary plat request
for a new subdivision, Pitt Addition. With the layout of the lots
on this plat, the lots do meet the minimum lot frontage and lot
square frontage. Lots 2 & 3, which have a small 12 -foot extension
all the way out to West River Street, will be allowed only one access.
This one curb cut access off of West River Street will go into two
individual private driveways to Lots 2 & 3. These lots will have
a restrictive covenant on them which will also affect Lots 1 & 4
for removal of snow. The rationale behind the restrictive covenant
is that it is Mr. Pitts request to have each of these 12 -foot extensions
of Lots 2 & 3 extending -to West River Street to be individual private
driveways. In the removal of snow from these driveways, it is highly
unlikely that snow can be piled on either side of the driveway for
the entire length of the driveway throughout the whole winter season
without extending some snow into the utility and drainage casements
on Lots 1 & 4. Staff reviewed the preliminary plat Mr. Pitt has
submitted, all the information which you will find on the enclosed
checklist with the corrections made.
B. ALTERNATIVE ACTIONS:
�- 1. Approve the preliminary plat for a proposed new subdivision,
Pitt Addition.
2. Deny the preliminary plat request for a proposed now subdivision,
Pitt Addition.
3. Approve the preliminary plat for a proposed now subdivision,
Pitt Addition, with tho approved narrative portion of the preliminary
plat and approved restrictive covenant as reviewed by the City
Attorney to handle the snow removal of Lots 2 & 3 onto Lots
1 & 4.
C. STAFF RECOMMENDATION:
Based on the fact that Mr. Pitts oubdiviolon request was started
on tho old text of the ordinance, City staff fools we have no grounds
for denial.
D. SUPPORTING DATA:
Copy of tha location of prop000d subdivision; Copy of the preliminary
plat for oubdivialon, Pitt Addition; Copy of tha spacial assessment
and park dedication food.
-3-
C,R a9t 1C FEEt ` ..
r
t
I
IINNE50TA
I� ~���`� : ` � `��` �s3}�p, M.a nt. n•wfwrw f)i.r... n. u
wor 2RaoY' l i` � .r�fY.w.waneRM.• M f I.WfYi,.af.
4I.Iiw.O,✓ Ii•(aR..Mws Nrw,,
BLOCK + J I ~` 111 ! ` nut r••e .t u.r
?t �t � .lel t.•rnf, Y.
/ 1,� m + •e• '�\+ ♦ t/q .t tee ..r
:R 1 iFJ;RACE 7u, / \. ..euey r•rn 1.
»wn. l� � +i (• � t. �i \s ��. war. tr tt
*! „v t r• 1 �'"' 3 " .f . tar �trtaR+
/ r v :y 1
��`� '"'� ` y f • I a� 'r f BLOCK u
� �` ; Z'. ate` , ..�"�"'"'�„`,."' ' o-\` � s •� ' i
• "' i «a/ TAYWR W6 Sd4V60R$ INC. AND i
t""«ei"nat i ,errs. 1,,. '��\ •"' 230 N'ESI OROADMY. PO BOX 170 n+[ 1
er.w �ri.R+( 'krj {� MO/�ifIMI NWNLSOM 89388 -
R -t , t ��s.w.rr'r.�s: 4y�t.. ` PHONE' t8tllt09 3J80 � ,
l,` u.•a « «e•u a tnae,,,t•.,a
1 r aetr, •v n/u • !snRa! yv � ,ilgwitt ' dr L4 � 1 -1. ua n
�► uuu I�1 a ii
DOUG PITT SUBDIVISION
55,914 sq -ft.
%.81 comp. sale values taken from 2 sales along Mississippi Dr
45,290.34
SPECIAL ASSESSMENTS
Assessed for one unit originally.
Original Assessment - $2,731.50
Now creating 3 new units. Owes three more assessments.
A. Original amount per unit
$2,731.50
' B. Original amount plus 10 years
declining interest at 7.5%
(computed "as if" payments were made) 4,344.78
C. 1983 Meadow Oak (sower & water)
4,553.84
D. Original amount adjusted by
construction cost index
5,465.45
E. Original amount adjusted by annual
CPI inflation figures
5,804.26
Total Special Assessments Due - Above amount times 3.
Park Dedication fee is 101 of value of
raw, unimproved land.
Estimated value
$45,290.34
Loos coot of 4 units for cowor & water
at today's inflation adjusted cost
$5,804.26 x 4
23,217.04
ADJUSTED VALUE
$22,073.30
Park Fee Percent
X 10%
PARK DEDICATION FEE
S 2,207.33
Say $2,205.00
A B
C
S 8,194.50 $13,034.34
$13,661.52
2,207.33 2,207.33
2,207.33
510,401.83 $15,241.67
$15,868.85
D E
$16,396.35 $17,412.78
2,207.33 2,207.33
$18,603.68 319,620.11
9
MINNEAPOLIS -ST. PAUL CPI
(. ANNUAL AVERAGE INFLATION
1976
6.2
1977
7.1
1978
9.1
1979
1 1.5
1980
1 1.3
1981
12.3
1982
10.0
1983
3.2
1984
4.3
1985
3.8
CONSTRUCTION PRICE INDEX
Jan. 1975 2,103
Doc. 1985 4,208
2.0009
X 2,731.50
S 5,46 5.00
9
Council Agenda - 2/24/86
.� 7. Consideration of a Proposal to Develop a Residential Subdivision
in the Orderly Annexation Area. (T.E.)
A. REFERENCE AND BACKGROUND:
This matter has been laid over upon the request of Jim Metcalf,
representing Mr. Kjellberg, to discuss other activities that are
planned to occur in or near this project. As I am sure you are
all aware, Mr. Kjellberg is holding land that is under consideration
for the Middle School site. This, of course, was the additional
material that Mr. Kjellberg and Mr. Metcalf wish to have the City
consider before opposing this project. In a conversation with Mr.
Metcalf, I indicated that while it is understood that there are
substantial possibilities from what might occur in the area, considering
existing conditions, the City's wisest judgement would be to oppose
this residential subdivision as proposed. I indicated to Mr. Metcalf
that the notion of residential subdivision occurring down here is
not counter to any of our plans, but only that it should not be
developed under the terms of the County Ordinance since this territory
is vary likely to be annexed in the near future. I told Mr. Metcalf
that it was my concern that if the subdivision were allowed under
the minimum requirements of the County, when the area is annexed,
undue hardship would be created both for the City and for the individual
lot owners in the subdivision. I indicated that if any subdivision
wore to occur in this area, it should be designed in conformance
with the City Subdivision Ordinance. If the subdivision were designed
l- in conformance with our ordinance, then the lots would vary likely
be too small to be developed with on-site septic systems. I indicated
to Jim that we would have no difficulty with approving a conforming
plat and then allowing the developer to Doll two, three, or four
Iota to create the minimum one acro building site for County regulations.
Than, at some later data when public utilities aro available, that
owner could sell off all the additional lots which would than be
serviced and nasonsed. Mr. Metcalf indicated that such a solution
would probably be acceptablo.
B. ALTERNATIVE ACTIONS:
1. Direct the OAA representative (Mayor Grimsmo) to oppose this
request at the OAA Board level.
2. Direct the Mayor to approve this request at the OAA Board level.
3. Inform the Mayor that he should vote his conscience with respect
to the proposal.
C. STAFF RECOMMENDATION:
Staff recommends that the Council go on record as oppooing this
project and requesting that the OAA Board withhold -approval from
this project.
D. SUPPORTING DATA:
I refer you to several earlier agendas when thin item was originally introduced.
Council Agenda - 2/24/86
8. Consideration of a Request to Install Curb and Gutter Along a Specified
Portion of 'West County Road 39. W.S.)
A. REFERENCE AND BACKGROUND:
West County Road 39 from Elm Street to the west City limits is due
to be improved by the County beginning in 1986. The road will be
widened out with 8 -foot paved shoulders but will continue to be
rural in naturo. Near the intersection of West County Road 39 and
Elm Street there is existing curbing. Property owners Ed Lane and
Bruce Wachter have shown interest in having the curb and gutter
extend in front of their homes.
The City Engineer and County have looked into the possibility of
extending the curb that distance. In this one particular instance,
the existing grade of the road would be acceptable to extend curb
to the west boundary of Bruce Wachter -a home only,on the south aide
of County Road 39. The cost of the curb and gutter is expected
to be leas than $3,000.00. In discussing the cost with the County
and property owners, we felt the property owners should pick up
approximately half the coot or $1,500.00. The City would pick up
$750.00, and the County would pick up 5750.00; that is, if the cost
is approximatoly $3,000.00. The County and City would realize somewhat
of a savings by going to the curb and gutter over the rural typo
section in that tww culverts would be omitted as wall an a storm
drain crossing County Road 39 near Elm Street, which has been a
maintenance headache.
Using the above information, the property owners Ed Lana and Bruce
Wachter have petitioned the City Council for curb and gutter in
front of their lots at a cost not to exceed $800.00 each.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to accept the petition and authorize
the installation of curb and gutter as described above. The
petition includes a not to exceed figure of $800.00 per lot
to be payable upon completion of the project and acceptance
by the City.
2. The second alternative would be to deny the petition and not
extend the curb and gutter. This does not scam appropriate,
as the coat to the City would be nearly the same as in Alternative #I.
C. STAFF RECOMMENDATION:
It is the staff racommandation that you accept the petition and
authorize the improvement so outlined in Altornativa A1.
D. SUPPORTING DATA:
Copy of the petition. (Petition will be available Monday)
-5-
PETITION FOR LOCAL IMPROVEMENT
l
TO TH E CITY COUNCIL OF MONTICELLO, MINNESOTA:
I (we), the undersigned owner(s) of the property
described below petition that such property be im-
proved pursuant to Minnesota Statutes, Chapter 429
(Local Improvements, Special Assessments) and hereby
petition the following improvements:
Please indicate with an X the
improvements requested
Sanitary Sewer
City Water
Storm Sewer
Bituminous Surfacing (blacktopping)
Street Lighting
Curb and Gutter
Other (please explain improvements requested)
2 (we) agroo to pay the improvement costa annonned in
1 an amount not to exceed $800.00 par parcel benefited
within 30 days after completion of project. Completion
of gradinq oxoocted during 1988 With cu h and a ttr
completed late 1987.
Description of Property: Lot 2. Block I. Griefnaw Addition
Lot 3, Block 1, Griofpow Addition
J , Signature(s) of owner(s)
H
Council Agenda - 2/24/86
9. Consideration of Setting a Special Meeting for the Express Purpose
to Discuss water System Improvements. (i.S.)
A. REFERENCE AND BACKGROUND:
At the January 13 meeting, the Council ordered plans and specifications
,for the water system improvement. The Council, after some discussion,
chose Alternative 91 presented in that supplement that included
the entire water system improvements at an estimated cost of $1,113.000.00.
Included in this alternative was the County Road 118 trunk water
main extension to County Road 75. At the Council9s request, we
would like to schedule a special meeting to study the proposed improvements
and possible methods of financing them. Since there are currently
no plans prepared for the water system, the work study session will
be based upon the existing water system presented at an earlier
meeting.
If the water improvements are to be made 1n 1986, it is necessary
to schedule this meeting in the near future. I would also recommend
that after completion of soma form of preliminary plans that we
hold another special meeting to got into more detail as to the design.
B. ALTERNATIVE ACTIONS:
1. The tirot alternative would be to set a special mooting within
the next two weeks so as to permit a 1986 improvement of the
water system.
2. The second alternative would be to hold off on the special mooting
until such time the pians and specifications were available
in a preliminary form. This alternative would make things difficult
if the Council wished to changed directions entirely on the
water improvement.
C. STAFF RECOMMENDATIONS:
It is the staff rocommondation that vo sot a special meeting within
the next two weeks an outlined in Alternative 01.
D. SUPPORTING DATA:
Ploano rotor to the agenda supplomants listed below on those datoo
water system improvements vara discunaod.
April 22. 1985
August 12, 1985
November 25, 1985
January 13, 1986
For anyone needing an additional copy of the water study, they aro
available at City Hall.
-6-
Council Agenda - 2/24/86
10. Consideration of Authorizing a Joint Fire Agreement with Monticello
Township. (T.E.)
A. REFERENCE AND BACKGROUND:
At the last meeting, the Council delayed acting on the execution
of a fire agreement due to lack of information. I agreed that I
would supply you with a copy of the existing Joint Fire Board Agreement,
a copy of the proposed revised Joint Fire Board Agreement, and a
copy of a Contract Fire Agreement. In the first two instances,
the Fire Department is a joint Fire Department with common assets
based on the percentage of purchase price in a given year. In the
latter instance, the Fire Department shall become 1009 owned and
operated by the City, and the services rendered for a contract fee.
The revised Joint Fire Board Agreement does contain some language
changes. Primarily, it is semantic in keeping with our budgetary
policies and in an effort to eliminate all gender reference. The
major substantive change comes from the insertion of the modified
Fair Share Proposal in Article V. It is this formula that has generated
a figure of $16,000.00 plus dollars for 1986. Annually, that number
will change based on the variables that are plugged into the formula.
The other substantive change comes in the final article where termination
and disposition of equipment is discussed. I have inserted a clause
that addresses all of the incidental typos of supplies acquired
by the Fire Department, noting that those supplies will transfer
without additional compensation to the jurisdiction that retains
control of the department. The provisions for ownership of capital
equipment have remained unchanged.
The real distinction hare is that when any capital equipment is
purchased based on the porcontago dorivod from the Fair Share Formula,
then the Township in acquiring a larger percentage of the equipment,
and the City the looser percentage. That is only significant if
and when at some time the Joint Board is terminated and the assets
need to ba divided. If such a dissolution is not anticipated, then
thio Fair Share proposal is beneficial to the City, for the Township
will now be required, providing they agree to the purchaeo, to pay
a groator proportion of the upfront coat.
B. ALTERNATIVE ACTIONS:
1. Adopt an agreement identical to the original.
2. Adopt a revised Joint Fire Board Agreement.
3. Indicate the City -a preforenco to terminate the agroomont and
execute a contract with tho Township. If this is the Councilla
choice, then wo will have to make arrangements to extend fire
protection while tho contract is negotiated, and wo will have
to go into negotiating sessions on terminating the agroomont
and apportioning the assets.
Council Agenda - 2/24/86
C. STAFF RECOMMENDATION:
Staff recommends that either the contract format be utilized, or
the revised modified Joint Fire Board Agreement be utilized. We
believe the crucial factor is the Fair Share Formula wherein the
Township will pay a larger sum for the demand placed on the department.
D. SUPPORTING DATA:
Copies of each of the three possible documents available for execution.
-8-
--- - - -.. - - FIRE PROTECTION AGREEMENT
This AGREEMENT between the City and Township of Monticello, Monticello,
Minnesota, hereafter referred to as the JOINT FIRE DEPARTMENT, and the
Township of Silver Creek, hereafter referred to whether in whole or in
part as the TOWNSHIP. Both agree as follows:
ARTICLE I
The JOINT FIRE DEPARTMENT agrees to furnish fire service and fire
protection to all properties subject to the terms of this agreement, within
the TOWNSHIP area, said area being set forth in EXHIBIT A. attached hereto.
ARTICLE II
The JOINT FIRE DEPARTMENT will make a reasonable effort to attend
all fires within the TOWNSHIP area upon notification of such fire or fires,
and under the direction of the JOINT FIRE DEPARTMENT fire chief, subject
to the following terms and conditions:
A. Road and weather conditions must be such that the fire run can
be made with reasonable safety to the firemen and equipment
of tho JOINT FIRE DEPARTMENT. The decision of the fire chief
or other officer in charge of the fire department at the time
that the fire run cannot be made with reasonable safety to
firemen and equipment shall be final.
D. The JOINT FIRE DEPARTMENT shall not be liable to the TOWNSHIP
for the loss or damage of any kind whatever resulting from any
failure to furnish or any delay in furnishing f iremon or fire
equipment, or from any failure to prevent, control or extinguish
any fire, whether such loss or damage' is caused by the negli-
gence of the officers, agents or employees of the JOINT FIRE
DEPARTMENT or its fire department, or otherwise.
0
ARTICLE III
The JOINT FIRE DEPARTMENT further agrees:
A. To keep and maintain in good order at its own expense the necessary
equipment and fire apparatus for fire service and fire protection
within the town area so serviced.
B: The JOINT FIRE DEPARTMENT shall provide sufficient manpower in its
- fire department -,to operate fire equipment.
ARTICLE IV
The TOWNSHIP agrees:
A. To pay an annual fee of S7,250 .00 for the years 1984 thru
1986. .. These fees should include all standby charges and fixe call
costs.
B. Annual fee shall be paid as followss
prior to January 1st of each year -- 25%
prior to April Ist of each year -- 25%
prior to July 1st of each year -- 25%
prior to October lot of each year -- 25%
C. All payments must be made in accordance with this schedule to render
this agreement effective for calendar years 1984 thru 1986.• Additionally,
any amount past: due for 1983 must be paid by March 31, 1984.
D. The JOINT FIRE DEPARTMENT will submit a summary to the Township of all
fires on a monthly basis.
ARTICLE V
In case an emergency arises within the JOINT FIRE DEPARTMENT while
equipment and personnel of the fire department are engaged in fighting a
fire within the TOWNSHIP area, calls shall be answered in the order of
their reeoipt unless the fire chief or other officer in charge of the
fire department at the time otherwise directs. In responding to fico
calls within the TOWNSHIP.area, the fire chief or, other officer in charge
shall dispatch only ouch 'personnel and equipment as in his opinion
can be safely spared from the JOINT FIRE DEPARTMENT.
ARTICLE VI
In cases where the JOINT FIRE DEPARTMENT receives a notification
of an emergency, other than a fire, and its assistance is requested in
the area defined in Exhibit A of this contract, it shall respond to such
emergency in the name manner as o fire as outlined in this contract.
Charges for such service shall be as outlined in ARTICLE IV.
ARTICLE VII
The TOWNSHIP agrees to make a fire protection tax levy or other-
wise to provide funds each year in an amount sufficient to pay the JOINT
FIRE DEPARTMENT the compensation heroin agreed upon.
ARTICLE VIII
This AGREEMENT shall be in force for a tarm of 3 years be-
ginning on January 1, 1984 and ending on the 31at day of December, 1486.
This contract may be terminated upon a nix month notice by either party.
66D
CITY 0 LO
00, �,,/''/..
By: (: E_�
Clerk
Signed this -2S '' day of
day of
1983.
T'lfi�Ll�,P QF M%Oi7T CELIA
By
t�
xm
At
Clerk �,jy/
Signed this /&-/—day of ALU 1983.
TOWNSHIP OF SILVER CREEK
ChamAttest =
Perk U
1983. Signed this /�
01
EXHIBIT A
This EXHIBIT is a part of the attached FIRE PROTECTION AGREEMENT,
and its purpose is to designate the area covered under this AGREEMENT
and referred to herein as the TOWNSHIP area. Therefore, the TOWNSHIP
area in which protection for fires is agreed to involves the following
sections of the TOWNSHIP herein:
Sections g, 14, 15, 16, 22, 23, 24, 25, 26, 21, 34, 35, 36,
North half of Section 20, Section 21 except Southwest Quarter.,
and Southeast Quarter of Southeast Quarter of Section 33,
Township 122, Range 26;,Seetion 1, 2, 11, 12, .13, 14 except
Southwest Quarter all in Township 121, Range 26.
CITY/OF MONTTIIICCELLOBy
°K
Mayor
At
C erk
TOWNSHIP OF MONTICELLO
Chairman
Attest:
Clerk
TOWNSHIP OF SILVER CREEK
By 1 -Chairman
Attest:GGceJ i� cu
?/Cr,rk
n16
AN AGREEMENT PURSUANT TO MINNESOTA STATUTES 471.59
CREATING A JOINT FIRE BOARD BETWEEN
THE TOWN OF MONTICELLO AND THE CITY OF MONTICELLO
By this instrument the CITY OF MONTICELLO, a municipal corporation of
the State of Minnesota, hereinafter referred to as the City, and the
TOWN OF MONTICELLO, a corporate subdivision, State of Minnesota, hereinafter
referred to as the Town, agree with each other as indicated by the following
articles.
ARTICLE I: Explanatory Material
[A] The City and the Town presently own fire fighting equipment both jointly
and separately. The City owns a fire hall. The City operates an effective
and efficient fire department with volunteer fire fighters including
a chief. It is assumed that, collectively, the CITY and the TOWN are
more financially able to provide fire fighting equipment and protection.
[B] The respective City Council and Town Board hereby find it advisable
to jointly assume the cost, maintenance, -and operation of the fire department,
and to jointly purchase now fire fighting equipment, so may be deemed
necessary. The purpose of thin contract is to provide for a joint sharing
of costo and purchases essential to the effective oporation and maintenance
of a volunteer fire department.
[C] This contract has been authorized by the City Council for the City of
Monticello and the Town Board for the Town of Monticello pursuant to
Minnesota Statute Section 471.59 (Joint Exercise of Powers).
ARTICLE II: Joint Advisory Board
(A) A Joint Advisory Fire Board, created pursuant to the fire contract between
the City of Monticello and the Township of Monticello dated April 26, 1976,
-1-
and executed June 3, 1976, is hereby extended to facilitate the performance
of this contract throughout its life. Such Board shall have the powers
specifically given to it in the articles of this Agreement, and shall
have the power to make recommendations to the City Council and to the
Town Board to improve cooperation and efficiency in carzying out the
intent of this Agreement, and to make recommendations for amendments
and supplements to this Agreement.
(e) The membership of said Board shall consist of one member from the City,
one member from the Town, end one member Prom the Volunteer Fira Department.
The member from the City shall be appointed by the City Council; the
member from the Town shall be appointed by the Town Board; and the member
from the volunteer Fire Department shall be elected by the members of
the volunteer Fire Dopartment.
(C) Said Board shall have two regular meetings each year. The first quarterly
meeting shall be hold on the first Tuesday in March of each year at
7:00 p.m. The second quarterly meeting shall be hold on the first Tuesday
of August of each year at 7:00 p.m., at the City Ball in the City of
Monticello, unless ouch Board fixes a different place for said meeting.
(D) In every calendar year prior to tho month of March, the City Council
and the Town Board shall name the members to the Joint Advisory Fire
Board. In every calendar year prior to the month of March, the volunteer
fire dopartmant shall elect its member to the Joint Advisory Fire Board.
(E) Such members shall hold office from the first Tuesday Ln March until
the first Tuesday in March of the following year. If the City and Tow
fail to make such appointment in a timoly manner or tho Volunteer Fire
Department fails to elect its member, the previous incumbent shall continuo
in office until ouch successor in named.
IN The Board may adopt rules and by -Levo not inconsistent with this Agreement
for the purpose of carrying out thoir duties hereunder.
&a
0
WA
ARTICLE III: Duties of Joint Advisory Fire Board
t' (A] The Joint Advisory Fire Board shall, with the aid and advice of the
Monticello Volunteer Fire department, prepare a budget prior to September 1
of each year for the maintenance, operation and purchase of equipment
for the following year. Such recommendations shall be submitted to
the City Council and Town Board on or before September i of each year.
ARTICLE IV: Joint Operating Fire Department Account
(A]. The City and the Town agree to annually, prior to the commencement of
each calendar year of this Contract, mutually approve the budget of
the operating expenses for the ensuing calendar year as may be recommended
by the Joint Advisory Fire Board.
(B] Contributions of the City and the Town shall be paid to the City Treasurer
of the City of Monticello who shall keep the same in a departmental
account to be known as the "Joint Operating Fire 1c_—Qunt." The City
Council for the City of Monticello shall approve all expenditures at
their regularly scheduled Council meetings. All other expenditures
for the purchase of supplies, maintenance, and equipment which were
not part of the operating budget shall be approved by both the City
Council and the Town Board before said expenditures aro made.
ARTICLE V: Contributions to Joint Operating Fire Account
(A] The City and Town shall jointly contribute to the Joint Operating Fire
Account for the maintenance, operation, and purchaoe of equipment of
the Volunteer Fire Department. The contribution by each party horain
to the Joint Operating Piro Account for each calendar year shall be
calculated according to the following formula, known as the "Fair Share
Formula":
Total Coats x (t of Total Una + % of Total Value) • Fair Share Costo
2
Sao Appendix "A" for definition of items used in Formula.
-3-
EB) The City and Tom shall cloposit in advance to the Joint Operating Fire
Account the quarterly contributions of the accepted budget for the Volunteer
Pira Department. - Said quarterly contributions shall be made on February 1,
May 1, August 1, and November 1 in the year in which the budget was
approved. ALI contributions shall be made in money, -and not In material
or equipment.
(C) Credit towards the quarterly contribution requirements for the following
year's budget shall be granted on the basis of percentage contribution
for any balance remaining in the Joint Operating Account as of December 31
of any year. .
ARTICLE VI: Revenue from Adjacent Areae
(A] Revenue from contracts for fire protection to adjacent areas as mentioned
in Article IX (A) 3 and revenue from fire calla to these areas shall
be deposited in the Joint Operating Fire Account.
ARTICLE VII: purchases
(A) The City Council and the Town Board shall jointly agree upon any expanditures
made for the purchaso of additional fire -fighting capital equipment.
They shall agroo upon 81M specifications for any and all joint purchases
of capital equipment, pursuant to the roconmandation of the Joint Advisory
Piro Board. pursuant to said specifications, the City Administrator
and the Town Clark shall jointly issue a call for sealed bids to be
prepared and published. Said call shall rafor to the specifications
and to this Agreement am basic data binding upon each and ovary bidder.
The right to reject any and all bids shall be reserved by either the
City Council or tho Town Board.
(B) At the time and place of opening bids, the City Administrator and the
Town Clark shall tally the bids in the presence of the Joint Advisory
Piro Board. The Joint AcMaory Piro Board shall make its racommandationa
-a-
to the City Council and to the Town Board as to either accepting or
rejecting the bid or bids. The City and Town shall not be bound unless
both the City Council and the Town Board accept the bid or bids. If
either the City Council or Town Board rejects a bid or bids, and either
Board deems the purchase of said capital equipment necessary, either '
party may accept the bid and purchase and pay for the capital equipment
outside the agreement herein. Said property shall be the exclusive
property of the respective governmental unit.
(C] If both parties purchase the equipment jointly, the seller of such joint
equipment shall execute duplicate bills of sale revealing the interest
of the City and the Town so that each has a signed copy.
ARTICLE VIII: Maintenance of Apparatus
(A] The present fire -fighting equipment as set out in Exhibit "A" shall
be that contribution of each respective governmental body. It shall
remain the sole and exclusive property of each of the respective governmental
unit. It shall bo maintained and insured pursuant to this agreement.
[B] Tho jointly purchased equipment shall be maintained and insured by the
agreement heroin. The control of the purchased equipment shall be retained
by the City and the Town.
(C] The cost of atorago, maintenance, and insurance of the respective fire -fighting
equipment and the jointly purchased fire -fighting capital equipment
shall be paid out of the Joint Operating Fire Account.
(D] The coat of the maintenance and insurance of the City Fire Hall shall
be paid out of tho Joint Operating Fire Account.
ARTICLE IX: Use of Fire Equipment
(A) The equipment as cat out in Exhibit "A" and the equipment jointly purchaaod
shall be used within the jurisdictional area of the City and Town and
nowhoro also oxcapt as follows:
-g-
I . The adjacent area where the fire may spread to such
City Or Town;
-2. To assist neighboring fire departments as may be mutually
agreed upon under a reciprocal agreement with such
fire departments;
..:3. .in any adjacent area to the City and to the Town
with which a contract for protection may be negotiated.
[B] It shall be the duty of the Joint Advisory Board to provide volunteers
in sufficient number to maintain a staff of fire fighters to answer
fire calls and to command available equipment in such a manner so as
not to fall below the minimum standard set forth by the Bureau Of Fire
Underwriters.
(C) Dispatching the operation of the fire -fighting equipment shall be the
duty of the Chief of the Fire Department, and in the Chief's absence
shall be the duty of .the Assistant Chief. if neither is available,
the person previously appointed for this purpose shall be in charge.
(O] The Voluntoet fire Dapartment shall answer all calls under the direct
supervision of the Fire Chief without regard to the authority of any /
other parson giving the alarm or order.
ARTICLE X: Public Employees' Retirement Association
(A) Requirements of the Public Employees' Retirement Association may be
paid by transferring from the Joint operating Fir* Account as determined
by the Joint Advisory Board.
ARTICLE XI: Liability -Governmental Functiona-Protoctivo Clauses
(A) In all of the provisions of this Agreement, the City and the Town shall
be doomed to be exorcising their governmental functions so that each
shall not be liable for the other for any negligence of its officers.
employees, fire fighters, or agents.
(B) Specifically, without limiting the affect of the language in the preceding
-g- ////yyyy
f /0)
PAI
paragraph, the City and its officers, employees, and fire fighters shall
not be liable for any of the following acts or omissions: failure to
answer a call promptly or at all; for any trespass or damage to persons
or property whether necessary or unnecessary in connection with going
to, returning from any fire call or in serving at any fire or fire call.
(Cj In the event of any fire call to which the Fire Department will respond,
sufficient personnel and equipment shall remain at the City Fire Ball
in order to respond to any subsequent call for fire protection, whether
such call is or is not located within the same jurisdiction of the first
call.
ARTICLE XII: Life of This Agreement
[A] This Agreement shall expire December 31, 1940, or at an earlier date
when, for sufficient cause, the City or Town shall notify the other
in writing at least 180 days cf the desire to terminate the Agreement
herein.
(BI on any termination, the remaining capital equipment jointly acquired
shall be sold at a reasonable price on competitive bids and the proceeds
divided among the owners as their interest appears. Non -capital equipment,
ouch an miscellaneous supplies, office supplies, and perishables, shall
beconsidered the property of the Fire Department and shall be considered
to be conveyed, without further compensation, to the jurisdiction which
assumes the authority and responsibility for the Fire Department. A
schedule for all fixed assets purchased shall be maintained, and proceeds
from their sale shall be distributed on the basis of the original contribution
percentage for the fixed asset in question. The City and the Town.
respectively, may be the bidder at any ouch sale.
(C) on any termination, the balance of any remaining *onion in the Joint
Operating Account shall be distributed based an the percentage contribution
for that year.
-7-
I Q
IN TESTIMONY WHEREOF, the parties of the Agreement have hereunto sot
their hands and seals this day of , 1986,
TOWN OF MONTICELLO CITY OF MONTICELLO
Chair Mayor
Town Clerk City Administrator
SEAL
SEAL
APPENDIX "A"
Total Costs: The total annual costs of Fire Department operation, in
dollars, including fixed costs, operating costs, manhour
costs, and capital costs amortized over expected life
of equipment, vehicles and buildings.
Total Use: The use of the Fire Department services by each party
expressed as a percentage (9) of the total use of Fire
Department services by all parties. The percentage (t)
is based on manhours spent in each'area averaged over
the past five (5) years.
Total Value: The Assessed Valuation of each party expressed as a percentage
(a) of the sum of the valuations of all parties using
Fire Department services.
Fair Share: Each party's share of total annual costs expressed in
dollars.
0/10
EXHIBIT "A"
Fixed Asset Schedule
CITY OF MONTICELLO
1946 Chev. Fire Truck
1962 Chev. Fire Truck
Fire Hoses and Nozzles
Smoke Inhalator
Fire Boots and Helmets
Air Survival Equipment
Resuscitator
Tire Generator
Fire Clothes
Smoke Ejector - 1971
Centrifugal Pump - 1971
2 way Radio System - 1975
Alarm System - 1975
City Hall and Firs Hall - 1962
(40• of space used for Fire Hall)
TOWN OF MONTICELLO
1973 Fire Truck
1965 Chev. Water Tanker
9
r (-CONTRACT - 4/20/16
FIRE CONTRACT
TOWN OF MONTICELLO - CITY OF MONTICELLO
By this instrument the CITY OF MONTICELLO, a municipal
"corporation 'of the State of Minnesota, hereinafter referred to
as the City, and the TOWN OF MONTICELLO, a corporate* sub-
division, State of Minnesota, hereinafter referred to as
the Town, agree with each other as indicated by the follow-
ing articles.
ARTICLE I
Explanatory Material
The City and the Town presently own separately fire-
fighting equipment and the City owns a fire hall. The
City operates an effective and efficient fire department
with volunteer firemen including a chief. Collectively,
the CITY and the TOWN are more financially able to provide
fire fighting equipment and protection, rather than singularly.
After conferences and study, the respective City Council
and Town Board have found and hereby find it to be advisable
to jointly assume the costs, maintenance and operation
of the fire department and to jointly purchase new fire-
fighting equipment, as may be deemed necessary. The pur-
pose of this contract i■ to provide for a joint sharing of
costs and purchases in the operation and maintenance of a
volunteer fire department.
This contract has been authorized by the City Council
for the City of Monticello and the Town Board for the Town
of Monticello pursuant to Minnesota Statute Section 471.59
(Joint Exercise of Powers).
Fire Contract
Town/City of Monticello
Submitted 4/26/76
ARTICLE II
_-_- Joint Advisory Board
... .:;n'o-.•A -Joint` Advisory Fire Board is hereby created to "
--facilitate the performance of this contract throughout
its life. Such Board shall have the powers specifically
given to it in the articles of this Contract and shall
have the power to make recommendations to the City Council
and to .the Town Board to improve cooperation and efficiency
in carrying out the intent of this Contract, and to make
recommendations for amendments and supplements to this
Contract.
The membership of said Board shall consist of one
member from the City, one member from the Town, and one
member from the volunteer fire department. The member
from the City shall be appointed by the City Council; the
member from the Town shall be appointed by the Town Board;
and the member from the volunteer fire department shall be
elected by the members of the volunteer fire department.
Said Board shall have four regular meetings each year.
The first quarterly meeting shall be held on the first
Tuesday in Mach of each year at 8:00 p. m. Remaining
quarterly meetings shall be held on the first Tuesdav of
June, September and December of each year at 8:00 p. m. ,
at the City Fire Hall in the City of Monticello, unless
such Board fixes a different place for said meeting.
In every calendar year prior to the month of March,
the City Council and the Town Board shall name the members
to the Joint Advisory Fire Board.
-2-
Fire Contract
Town/City of Monticello
Submitted 4/26/76
:In every calendar year prior to the month of March,
- 'the_volunteer fire department shall elect its member to '
--• �i =`-_. -•- the .Joint Advisory Fire .Board. Such members shall hold
- _...-;office from the first Tuesday in March until the first
Tuesday in March of the following year. If the City and
Town fail to make such appointment in a timely manner or
the Volunteer Fire Department fails to elect its member,
the previous incumbent shall continue in office until such
successor is named.
The Board may adopt rules and by-laws not inconsistent
with this Contract for the purpose of carrying out their
duties hereunder.
ARTICLE III
Duties of Joint Advisory Fire Board
The Joint Advisory Fire Board shall, with the aid and
advice of the Monticello Volunteer Fire Department,, pre-
pare a budget prior to October lot of each year for the
maintenance, operation and purchase of equipment for the
following year. Such recommendations shall be submitted
to the City Council and Town Board on or before October
1st of each year.
ARTICLE IV
Joint Operating Fire Fund
The City and the Town agree to annually, prior to the
commencement of each calendar year of this Contract, mutually
approve the budget of the operating expenses for the ensuing
calendar year as may be recommended by the Joint Advisory
Fire Board.
Fire Contract
Town/City of Monticello
Submitted 4/26/76
Contributions of the City and the Town shall be paid
to the City Treasurer of the City of Monticello who shall
keep the• samein a special fund to be known as the "Joint
Operating Fire Fund." The City Council for the City of
Monticello shall approve all expenditures at their regularly
scheduled council meetings All other expenditures for
the purchase of supplies, 'maintenance and equipment which
were not part of the operating budget shall be approved
by both the City Council and the Town Board before said
expenditures are made.
ARTICLE V
Contributions to Joint Operating Fire Fund
The City and flown shall jointly contribute to the Joint
Operating Fire Fund for the malntenance, operation and )
purchase of equipment of the Volunteer Fire Department.
The contribution by each party herein to the Joint Operating
Fire Fund for each calendar year shall be proportionate
to the assessed value o£ percentage of each governmental
body as of January 1 of the previous year for the City
and Town.
The City and Toun shall deposit in advance to the Joint
Operating Fire Fund the quarterly contributions of the
accepted budget for the Volunteer Fire 'Department, Said
quarterly contributions shall be made on February lot, May
1st, August ist and November ist in the year in which the
budget was approved. All contributions shall be made in
money, and not in material or equipment.
Fire Contract
Town/City o£ Monticello
Submitted 4/26/76
.Credit towards the quarterly contribution requirements —
r thefollowing year's budget shall be granted on the -
basis
of percentage contribution for any balance remaining
in the Joint Operating Fund as of December 31 of any year.
ARTICLE VI
Revenues from Adjacent Areas
Revenues from contracts for fire protection to ad=
jacent areas as mentioned in Article IX C. and revenues
from fire calls to these areas shall be deposited in the
Joint Operating Fire Fund.
ARTICLE VII
Purchases
The City Council and the Town Board shall jointly agree
I` upon any expenditures made for the purchase of additional
fire -fighting equipment. They shall agree upon all speci-
fications for any and all joint purchases of equipment,
pursuant to the recommendation of the Joint Advisory Fire
Board. Pursuant to Paid specifications, the City Clerk
and the Town Clerk shall jointly issue a call for sealed
bids to be prepared and published. Said call shall refer
1 to the specifications and to this Contract as basic data
binding upon encli and every bidder. The right to reject
any and all bids shall be reserved by either the City
Council or the Town Board.
At the time and place of opening bids, the City Clerk
and the Town Clerk shall tally the bids in the presence
of the Joint Advisory Fire Board. The Joint Advisory
-s-
04
Fire Contract
Town/City of Monticello
Submitted 4/26/76
Fire Board shall make its recommendations to the City
.--Council and to -the Town Board as to either accepting or-
.'rejecting
r.rejecting bid:or bids '•=The City and Town shall not be
bound unless both the City Counci 1 and the Town Board
accept the bid or bids. If either the City Council or
Town Board rejects a bid or bids, and either Board deems
the purchase of said equipment necessary, either party
may accept the bid and purchase and pay for the equipment
outside the agreement herein. Said property shall be the
exclusive property of the respective governmental unit.
If both ,parties purchase the equipment jointly, the
seller of such joint equipment shall execute duplicate
bills of sale revealing the interest of the City and the
Town so that each has a signed copy
ARTICLE VIII
Maintenance of Apparatus
The present fire -fighting equipment as set out in
Exhibit "All shall be that contribution of each respective
governmental body. It shall remain the sole and exclusive
property of each of the respective governmental unit. It
shall be maintained and insured pursuant to this agreement.
The jointly purchased equipment shall be maintained
and insured by the agreement herein. The control of the
purchased equipment shall be retained by the City and
the Town.
The costs of storage, maintenance and insurance of
the respective fire -fighting equipment and the jointly
purchased fire -fighting equipment, shall be paid out of the
Joint Operating Fire Fund. 1
Fire Contract
Town/City of Monticello
Submitted 4/26/76
In *every calendar year prior to the month of March,
-:.!:the volunteer fire department shall elect its member to .
_.
'Joint Advisory Fire -Board. - Such members shall hold
__....--office*from the first Tuesday in March until the first
Tuesday in March of the following year. If the City and
Town fail to make such appointment in a timely manner or
the Volunteer Fire Department fails to elect its member,
the previous incumbent shall continue in office until such
successor is named.
The Board may adopt rules and by-laws not inconsistent
with this Contract for the purpose of carrying out their
duties hereunder.
ARTICLE III
Duties of Joint Advisory Fire Board
The Joint Advisory Fire Board shall, with the aid and
advice of the Monticello Volunteer Fire Department,. pre- -�
pare a budget prior to October 1st of each year for the
maintenance, operation and purchase of equipment for the
following year. Such recommendations shall be submitted
to the City Council and Town Board on or before October
let of each year.
ARTICLE IV
Joint Operating Fire Fund
The City and the ':own agree to annually, prior to the
commencement of each calendar year of this Contract, mutually
approve the budget of the operating expenses for the ensuing
calendar year as may be recommended by the Joint Advisory
Fire Board.
P]
;ract
I of Monticello
1 4'"6/76
-ibutions 'of the City and the Town shall be paid
Lty Treasurer of the City oP Monticello who shall -
same in an special fund to be known as the "Joint
Fire Fund. The City 'Council for the City of
to shall approve all expenditures at their regularly
'A council meetings All other expenditures for
.-rase of supplies, maintenance and equipment which
part of the operating budget shall be approved
the City Council and the Town Board before said
ures are made.
ARTICLE V
bntributions to Joint Operating Fire Fund
City and Town shall jointly contribute to the Joint
g Fire Fund for the maintenance, operation and
o - :quipment of the Volunteer Fire Department.
ribution by each party herein to the Joint Operating
d for each calendar year shall be proportionate
ssessed value of percentage of each governmental
of January i of the previous year for the City
City and Town sha11 deposit in advance to the Joint
g Fire Fund the quarterly contributions of the
budget for the Volunteer Fire Department. Said
y contributions shall be made on February 1st, May
ust 1st and November 1st in the year in which the
,as approved. All contributions shall be made in
rid not in material or equipment.
A
rements
the
ma ining
ry year.
ad-
:nues
n the
Ay agree
�ti.ona 1
t
speci-
ant,
y Fire
lerk
ealed
refer
data
sject
;y
Clerk
:nce
.y
Fire Contract
Town/City of Monticello
Submitted 4/26/76 '
Fire Board shall make its recommendations to the City
Council and to, the Town Board as to either accepting or
rejecting bid or•bids LThe City and Town shall not be
bound unless both the City Council and the Town Board
accept the bid or bids. If either the City Council or
Town Board rejects a bid or bids, and either Board deems
the purchase of said equipment necessary, either party
may accept the bid and purchase and pay for the equipment
outside the agreement herein. Said property shall be the
exclusive property of the respective governmental unit.
If both parties purchase the equipment jointly, the
seller of such joint equipment shall execute duplicate
bills of sale revealing the interest of the City and the
Town so that each has a signed copy
ARTICLE VIII
Maintenance of Apparatus
The present Pira -fighting equipment as set out in
Exhibit "Al' shall be that contribution of each respective
governmental body. It shall remain the sole and exclusive
property of each of the respective governmental unit. It
shall be maintained and insured pursuant to this agreement.
The jointly purchased equipment shall be maintained
and insured by the agreement herein. The control of the
purchased equipment shall be retained by the City and
the Town.
The costs of storage, maintenance and insurance of
the respective fire -fighting equipment and the jointly
purchased fire -fighting equipment shall be paid out of the
Joint Operating Fire Fund.
-6 Go)
Fire Contract
Town/City of Monticello
Submitted 4/26/76
The costs of the maintenance and insurance of the
- '_-City Hall shall be paid out of the Joint Operating Fire
Fund.
ARTICLE IX
Use of Fire Equipment
— ---,.�..-,The•,equipment,asaset=out-in„Exhibit-;',A'�and_the y.T__ __-_-_-_
equipment jointly purchased shall be used within the
jurisdictional area of the City and Town and nowhere
else except as follows:
A. The adjacent area where the fire may spread to
such City or Town;
B. To assist neighboring fire departments as may be
mutually agreed upon under a reciprocal agreement
with such fire departments;
C. In any adjacent area to the City and to the Town
with which a contract for protection may be
negotiated.
It shall be the duty of the Joint Advisory Board to
provide volunteers in sufficient number to maintain a
staff of firemen to answer fire calls and to command a-
vailable equipment in such a manner so as not to fall
below the minimum standard set forth by the Bureau of
Fire Underwriters.
Dispatching the operation of the fire -fighting equip-
ment shall be in charge of the Chief of the Fire Department,
and in his absence shall be in the hands of the Assistant
Chief. If neither is available the person previously
appointed for this purpose shall be in charge.
The Volunteer Fire Department shall answer all calls
under the direct supervision of the Fire Chief without
regard to the authority of any other person giving the
alarm or order.
0
Fire Contract
Town/City of Monticello
Submitted 4/76/76
ARTICLE X
..Public Employees' Retirement Association
Requirements of the Public Employees' Retirement
Association may be paid by transferring from the Joint
Operating Fire Fund as determined by the Joint Advisory
Board.
ARTICLE XI
Liability -Governmental Functions -Protective Clauses
In all of the provisions of this Contract, the City
and the Town shall be deemed to be exercising their
governmental functions so that each shall not be liable
for the other for any negligence of its officers, em-
ployees, firemen or agents.
Specifically, without limiting the effect of the
foregoing language in the preceding paragraph, the City
and its officers, employees and firemen shall not be
liable for any of the following acts or omissions. failure
to answer to a call promptly or at all; for any trespass
or damage to persons or property whether necessary or un-
necessary in connection with going to, returning from any
fire call or in serving at any fire or fire call.
The volunteers under the direction of the Fire Chief
or his assistant shall always leave part of the jointly
owned equipment and sufficient men to man such equipment
available for fighting fires in the community which is not
being served by a fire or Piro call.
Fire Contract
Town/City of Monticello
Submitted 4/26/76
ARTICLE XII
Life of This Contract
This Contract shall expire December 31, 1985 or at an
earlier date when for sufficient cause the City or Town
shall notify the other in writing at least 180 days of
the desire to terminate the Contract herein.
On any termination, the remaining property jointly
acquired shall be sold at a reasonable price on competitive
bids and the proceeds divided among the owners as their
interest appears. A schedule for all fixed assets pur-
chased shall be maintained and proceeds from their sale
shall be distributed on the basis of original contribution
percentage for the fixed asset in question. The City and
the Town, respectively, may be the bidder at any such sale.
Un any termination, the balance of any remaining monies
in the Joint Operating Fund shall be distributed based on
the percentage contribution for that year.
IN TESTIMONY WHEREOF, the parties of the Contract have
hereunto set their hands and seals this -3-•L day of�
1976. ��
CITY OF MONTICELLO TOWN OF MONTICELLO
1
vita payor Chairman of Town Board
7e City Clerk Tow Clerk
-9-
EXHIBIT "A"
Fixed Asset Schedule "
_ CITY OF MONTICELLO
1946 Chev. Fire Truck
1962 Chev. Fire Truck
fire Hoses and Nozzles
Smoke Inhalator
Fire Boots and Helmets
Air Survival Equipment
Resuscitator
Tire Generator
Fire Clothes
Smoke Ejector - 1971
Centrifugal Pump - 1971
2 Way Radio System - 197S
Alarm System - 197,f
City Hall and Fire Hall - 1962
(40% of space used for Fire Hall)
TOWN OF MONTICELLO
1973 Fire Truck
1965 Chev. Water -Tanker
Council Agenda - 2/24/86
11. Consideration of a Proposal for a Private Developer to Install Public
Utilities in Ritze Manor. Applicant, Jim Ashwill. (T.E.)
A. REFERENCE AND BACKGROUND:
Mr. Jim Ashwill has executed a purchase agreement for the acquisition
of Lots 36-47 of Ritze Manor. These are the lots surrounding and
abutting on Kenneth Lane. Several months ago, we listened to a
proposal from Mr. Ritze to begin the development and installation
of sewer and water for these lots. At that time, we suggested to
Mr. Ritze that the City would consider financing and constructing
the project and assessing the cost back to the lots if, in exchange,
Mr. Ritze would dedicate Kenneth Lane as a through street and go
along with a replat. While Mr. Ritzo was generally in agreement
on the concept, the proposal did not materialize. Shortly thereafter,
John Sandberg inquired as to the same development, and the City
maintained its position of acquiring Kenneth Lane as a through street.
Mr. Sandborg-s proposal also did not materialize. Mr. Ashwill has
proposed that the Council permit him to utilize private financing
to install the public services of sewer and water and street up
Kenneth Lane. Upon being notified of the request, we approached
Mr. Ashwill on the extension of Kenneth Lane. He feels fairly strongly
that he would not like to relinquish any of the land for that extension.
He contends that the lots abutting on the cul-de-sac have a far
greater value than lots ab::tting on a thro=gh =treat.
While the Council, in the pact, agreed that Kenneth Lana would be
desirable as a through street, we felt that we needed to make a
determination as to its necessity in light of Mr. Ashwill's opposition
to it. I spoke with John Uban, our Planner, on the value of Kenneth
Lane as a through street. Uban reports that from a planning perspective,
Kenneth Lane would be desirable as a through street. We do generate
a groat deal of traffic on Otter Crack Road and out the wast and
of River Street. Kenneth Lane, as a neighborhood street, would
roliove a considerable amount of traffic going out tho two extremities.
On the north aide of County Road 75, we have in excess of 4,000 fact
between access points from the west end of River Street eastward
to Otter Crack Road. I am excluding Sandy Lane since the traffic
needs to he routed onto Ottor Croak Road before it can pick up Sandy
Lane, which then intersects with County Road 75. Even in the sparsest
of rural areas, intersections aro at most one mile apart. Hero,
in a vary donoo part of the City, we have intersections over 4,000 foot
apart, or 3/4 of a mile.
When I spoke on Wednesday afternoon with Mr. Aahwill, I informed
him that from a staff perspective, the extension of Kenneth Lana
Is desirable. The City Council also expressed their willingness
to sea that street at a much earlier data. I indicated to him that
we were basing our proferance on planning principles, density, traffic
flows, and an overall complete transportation system. I informed
him that we have not done an in-depth traffic study from which we
-9-
Council Agenda - 2/24/86
can conclude the absolute necessity of such a street. I noted that
my suggestion to the Council would be to evaluate their views on
the necessity of Kenneth Lane and that if there was some question,
the City should postpone action on Mr. Ashwill'a request for 60
days and request an in-depth traffic study to make final determination
on the Kenneth Lane extension. The difficulty here is that if it
is determined that Kenneth Lane is essential as a through street,
and the owner is an unwilling seller, then the City is forced into
using eminent domain or acquiring the lots at their asking price.
B. ALTERNATIVE ACTIONS:
1. Determine that Kenneth Lane is non-essential as a through street,
and grant approval to the private installation of public utilities.
2. Postpone approval on private installation of public utilities,
authorize a study to determine the necessity of Kenneth Lane
being a through street.
3. Determine that Kenneth Lane must be a through street, and make
a proposal to the developer to arrange for a transfer of land
and a replat.
4. In the case that Mr. Ashwill is unwilling to allow the through
street, but the Council finds it necessary to have Kenneth Lane,
direct that the matter be turned over to the City Attorney to
commence eminent domain proceedings.
C. STAFF RECOMMENDATION:
Staff rocommenda that the Council carefully consider the value of
Kenneth Lana as a through street. If it is soon by the Council
to have value to the transportation system of the City, than staff
recommends that action on Mr. Ashwill'a request be postponed for
60 days while the City Consultants prepare an in-depth traffic/
transportation study.
D. SUPPORTING DATA:
Copy of the Iota in question; Copy of a possible replat drafted
by John Simola.
-10-
r
'TIE
OF
Ve
ro
t
na.y q m 47 o
o 2 C
'Q met
37 s .,
46
1.
0 38 c
45
Z o,
° 39 a
44 B
8 ` 3
g 40
8 43
4{
it v'
-54
e
oC.ri Y
h `
rya
., goo
Council Agenda - 2/24/86
12. Consideration of Setting a Public Hearing for the Purpose of Making
Application for the Small Cities Community Development Block Grant. (O.K.)
A. REFERENCE AND BACKGROUND:
Pyro Industries, Inc., Seattle, Washington, in a company which produces
a pellet -burning stove. At present they have a purchase contract
on the vacated Best -in -Webb building in the Oakwood Industrial Park.
Mr. Tim Carlson of Pyro Industries has talked with the City staff,
the Industrial Development Committee, and the local bank. Negotiations
have been in progress for the last three months. However, may I
caution you that final negotiations may not work out. Due to the
uncertainty of state funds, we are advised by the State Financial
Consultants to proceed with applications. Applications will be
handled on a first come basis if granted at all. Again, I remind
you this is for setting a public hearing only, as I do not know
if Pyro Industries will qualify for this grant. Application for
the grant is made through the City and is based on a rating system.
B. ALTERNATIVE ACTIONS:
1. For the City Council to not a public hearing for Monday, March 10,
1986 , for the purpose of making application for the Small Cities
Community Development Block Grant in order to proceed on a
timely basin providing qualifications are met.
2. For the City Council not to sot a public hearing for Monday,
March 10, 1986, for the purpose of making application for the
Small Cities Community Development Block Grant, therefore,
delaying action.
C. STAFF RECOMMENDATION:
Staff's recommendation is to Set a public hearing for Monday, March 10,
1986 , Por the purpose of making application for the Small Cities
Community Development Block Grant in order to proceed on a timely
basin providing qualifications aro mot.
D. SUPPORTING DATA:
Nona.
-il-
Council Agenda - 2/24/86
13. Consideration of Authorizing the Preparation of Plans and S12ecifications
for the Construction of an Urban Street on Locust Street. (J.S.)
A. REFERENCE AND BACKGROUND:
with the upcoming completion of 5% Street as a full -width curb and
guttered street, and the new Fire Hall construction, Locust Street,
as a broken up, old, narrow pathway, seems out of place. Now is
the time to improve Locust Street as well. Locust Street should
be put in similar to Fifth Street with a similar design capacity,
36 feet in width with curb and gutter. We are talking about a
total distance of approximately 190 feet on Locust Street.
Also needed is the replacement of approximately 140-150 feet of _
pro -World War II old 4 -inch water main.
Based upon recent estimates for the interceptor sewer and appurtenant
work, I would expect the total project cost to improve Locust Street
to be approximately $16,000.00 or leas. Since it would be difficult
to asseas the Americk property for this street construction, as
the Americk property will have already been assessed for street
on three aides, the real only benefiting adjoining property is the
Fire Hall. There are sufficient funds loft in the Fire Hall construction
fund to easily cover the cost of construction of Locust Street.
As for the tima tabla Por constavcticn oL Locust. it could be included
with the work on the interceptor savor by issuing an addendum, or
it could be included with the improvement of Sixth Streat between
Pine and Codar Street which is currently being designed at this
time.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to improve Locust Street, paying
for it with Fire Hall funds, as the Fire Hall is the benefiting
property. The improvement could be included with either tho
interceptor sewer or Sixth Street.
2. The second alternative would be to leave Locust alone and improve
it at some later data.
C. STAFF RECOMMENDATION:
It in tho staff recommendation that the Council approve Alternative A1.
D. SUPPORTING DATA:
None.
-12-
Minnesota Charitable Gambling Control Board FOR BOARD USE ONLY
900 Summit State Bank Building
opto 310 4th Avenue South
J. Minneapolis, MN 55415
(612) 341-7676
GAMBLING LICENSE APPLICATION
— (Class A, B, or q -
-INSTRUCTIO+NSs I.-- PRINT OR TYPE. -i - --- - -
" .-:.:12.• Bring completed application to*lacal governing body, obtain signature and date on all copies,•='
.ems' -h •" and leave goldenrod copy. 'Applicant keeps pink copy and sends remaining copies to above
3, rh*noes in application Information must_. be submitted wjthin_alays_after the. ,cnanoe. _
Type of Application:
❑ Class A - Fee $100.00 (Bingo, Raffles, Paddlewheels, Tipboarda, Pull -Tabs)
❑ Close R - Fee f 50.00 (Raffles, Paddlewheels, Tipboards, Pull -Tabs)
❑ Class C - Fee S 50.00 (Bingo only)
Make cheeks payable to: Minnesota Charitable Gamblino Control Board. -
n
App item (Officio , le nl am gqrgani nation)
a/_6
.FMJ7,</Lan
Business Awrat,,
lSSI-1//e"
9i
City, State. zip
�IJ�Ir+"�",
County
•
Business i ap a Numar! redersl I.D. Nuntoar
( ) 7c
Type of Oroanizatian
1 roto rnal
ate rens
Reli4lp66
00tbrr Nonprofit Organization
Type of Organization
Charter
❑ International
C] National ❑ State
;,Alper of years1n
of Article. of
Easatence (in Mtmenbta)
)Number
Incorporatirn (if incorporated)
Location Were Articles am Piled
Yes No 1. Done orgaciratson
nave a dues at ru tt 9
if Yea. txmfner of artt.m _eoeyarl rL
2. Mu organization been previously Licensed
by the PoordI If yes, div* dote
3. Man licrnme ever been den A , suspended
\j or revokrol If yea check all tat appiyI
❑Mated G4nornded ❑Re•.nked
4 Ia organization ehrmpt from payment of
U.5. income to.n if yes, attach copy of
letter drrl *ring r+emptinn.
4. is orgsnital ton :Mot
from payment
t of Minnesota I, 1 r yen, attach copy or
f\ letter darlarinq—stittnn.
Site Address
13 . C4tctW R t./
City State, 1ip� ,w Z.
County IAA
i. J!�j_5j��' l!
r,
Ica No Are all gambling activities canauctea at
Xthe above uta? If na, complete a sepa-
rate application fora for each site as a
slperale llcanse is issued for each site.
tJ
/yam iG 2. la alta located ai ttun city/tow,h limits?
3. Does organization own the site .mere
gambling activity pill be conducted' If
n0. attach copy of the lease for the
site.
Name tit lease or rest)
acs. 71p
1flm=,..fa rv(ln
is i1�. W0 Gael lty bond tnWlrea by Mlmesata
Statute* 309.09 has boon obtained.
Company Name' / Bnnd Number
�1-�
a
Nam* of nrgantratinn'a Gffirere and title*
CO -00001-01 (12/0*) Continad on Page 2
Minnesota Charitable Gambling Control Board GAMBLING LICENSE APPLICATION
- -•::9' - r z ; __ (Class A, B, or C)
—!GAMBLING SITE AUTHORIZATION
By my. signature, below, local low enforcement officers or agents of the Board are hereby
authorized :upon the site, -'at' -any time -gambling is being'conducted,_ta observe=_5t-
the:gimbling ®nd •to enforce the :lsi for -any-uneuthotized game or_p rict ice. ,r•+F�wyn.`�
t•v,t•.w:�K�a.,•>Rrv�•uw!,f.+r•,..rrYria"4�!,°•d'�•w,.r.-. weave..: :•t _- r .:. .. - :v - _ - _ -
t•.'`:'u� '�a,tG:�o�•i �tr _i........ i-.. r.i :.'.: �� .s -c: - - -._ _ ': t :.r
--_ = BANK RECORDS 'AUTHORIZATION
By -my signature below, the Board is hereby authorized to inspect the bank records of the
General Gambling Bank Account whenever necessary to fulfill requirements of current gambling
rules and las.
OAT"
I hereby declare that
1.. I have reed this application and all information submitted to the Boards
2. All information submitted is true, accurate, and complete;
3. all other required information has been fully disclosed;
4. 1 am the chief executive officer of the organization;
5. I assume full responsibility for the fair and lawful operation of oil activities to be
conducted;
e. I will familiarize myself with the laws of the State of Minnesota respecting gambling
and rules of the Board and agree, if licensed, to abide by those laws and rules,
including amendments thereto.
(Official, Legal Nome of Organization A -
Signature (Must be signed by Chief Executive Officer)
!Title
i
Date
f �
ACKNOVLEDGEMENT or NOTICE BY LOCAL GOVERNING BODY
1 hereby acknowledge receipt of s copy of this application. By acknowledging receipt, 1
admit having been served with notice that this application will be reviewed by the
Charitable Gambling Control Board end if approved by the Board. will become effective 30
days from the date of receipt (noted below), unless a resolution of the local governing
body Is passed which specifically disallows such activity and a copy of that resolution is
received by the Chartable Gambling Control Board within 30 day* of the below noted date.
LOCAL GOVERNINO BODY
• (Nemo of LocalGoverning Bady
L+rrf. fi rilry1�L'r"L1.r� �
5ignatur• of OaraorvlRnea lv lrq 1Application ORGANIIATION
Dete Received (Into to dots from which the 30 day Now of Representative for Gambling License Applicant
spprovel begins) V / / / (serving notice) r / /` /l � .
d-COOOI-01 (12/84) Units - Board Canary - Board Pink - Applicant Goldenrod - Governing
(date entry)
J
Council Agenda - 2/26/86
Z15. Department Head Reports.
Administration. (T.E.)
While the City has been functioning fairly stable lately, over the
past four to six months, zoning has been the predominant iesue taking
a great deal of staff time. Consequently, the following status
reports are somewhat limited and primarily projections for action
to come in the next four to six months.
ANNEXATION
The annexation study is virtually complete. A rough draft of the
study was given to staff to review for accuracy, typographical errors,
accurate site locations, etc. The substance of the report was quite
accurate, though we did note soma grammatical and typographical
errors that needed to be corrected. Similarly, there was some data
that was juxtaposed which, in essence, reflected inaccurate data.
These corrections have all been made. According to the time table
established with Dahlgren's office, the copies of the annexation
study may be available by the Council meeting Monday night. I have
requested at least six to eight copies be delivered no later than
Monday, and the balance of copies can then go to the printer for
final production.
The only other missing item was a clear statement from the Planner.
Tho report provided a groat deal of data and cited substantial growth
tendanciee, but in the preliminary form did not carry a professional
recommendation from the Planner. I indicated to them that ouch
a recommendation was, after all, the reason for authorizing the
study. If the study is to have any substance on whether or not
the City puroues annoxation, the professional recommendation is
absolutely essential. An noted, this should be in by Monday.
PERSONNEL
As I noted two meetings ago, the comparable worth study will apparently
not be complete until May of 1986. We, of course, have already
established salarios and wages for non-union personnel. Upon receipt
of the study, both Council and staff will want to review the results
and evaluate its accuracy. Dopanding on the roaults, we may be
faced with coma adjustments at midtorm, especially if major adjustments
in 1987 would cause a budgetary hardship.
Also related to personnel io that we have begun union contract negotiations.
Mr. Mike O -Connor, tho Labor Attorney who has assisted the City
in the past, has alroody mot with me. and we have begun preparation.
We aro assuming the came position that we took at the last contract
negotiations, to wit, Mr. O -Connor and I will do the preliminary
negotiations in an attempt to cattle the contract and bring it to
the Council for ratification. If we aro unable to aucc000fully
negotiate a final contract, we will than request from the City Council
-13—
Council Agenda - 2/24/86
a labor subcommittee be appointed to enter the negotiations on our
behalf. I have available the initial requests from the 49er's Union
as well as my response if anyone wishes to review this correspondence.
Almost two years ago now, I presented to the Council a proposed
comprehensive personnel policy for review and adoption. Since no
one seemed overly eager to address the issue at the time, it tended
to fall by the wayside. The entire question of personnel policies
has come to the forefront again with the Garcia vs. the City of
San Antonio decision. This brought the FAIR LABOR STANDARDS ACT
(FLSA) into the forefront of all personnel manuals. Several of
the issues addressed by FLSA have been clarified both in court and
at the federal congressional level. Final rules have now been drawn
and have been submitted to all local governments. As a consequence,
I am going through the proposed personnel policy to make sure we
are in compliance with federal labor provisions and will soon be
presenting it to the Council for further consideration. To further
ensure compliance, I have requested Mike O'Connor to review the
policy and work it through with me.
CITY HALL
In the 1986 Budget, we planned for three significant improvements
to City Hall. First, we hope to update our entire telephone system.
urs feel there is a need to astabiioh a second motro lino in City
Hall, and that a more efficient, state of the art system would help
productivity. Today -o phone systems have amenities such as memory
bank, instant radial, advanced intercom, and the ability to link
with other computer systems. I will be discussing the status of
our computer search in a later paragraph.
We also L.dgoted for a revamping of our filing system back in the
storeroom. We aro very close to outgrowing the available space
in the filing/work room and aro considering a now filing system
which will take substantially lase space. In coordination with
altering the filing storage room, we will be revising the layout
in the basement for storage of old records. I am hoping to have
the now filing system installed within two months.
Lootly, we aro investigating modifying the Council Chambers to adopt
to cable television. I have asked Don Doran, who works for WTCN,
to servo as an informal consultant in helping me determine the kinds
of equipment that would be essential to cable cast Council and Planning
Commission meetings. While the cable company will be providing
three cote of public access equipment, that equipment by law has
to be available on a first tomo, first servo basic to both the public
and to the ton governments who wish to chock it out. Anytime the
equipment is available, we can use that for recording Council and
Planning Commission meetings, but I think it will be beneficial
to the City to investigate acquiring their own equipment so there
is never any competition for its use.
-14-
Council Agenda - 2/24/66
Before any purchases are made, of course, all of the proposals will
be submitted to the City Council for approval.
COMPUTER SEARCH
To date, Rick and I have gone through perhaps a dozen or more demonstrations
on municipal computer systems. we even had NCR come to City Hall
and set up a station so that everyone could review the operation.
The single nagging problem is, however, for every system we have
looked at, we have always found at least one thing or function that
the system can't perform. Where we are having difficulty is determining
if our standards and desires are unrealistic in terms of buying
pre -manufactured programs. The cost of manufacturing a program
specifically for Monticello could be extremely prohibitive. Consequently,
we feel we need to find the best packaged software and if necessary,
adapt our systems to its capabilities. we also find that we have
expectations of a system from many different areas such as accounting,
sever and water billing, payroll, budget worksheots, word processing,
and even deputy registrar state reports. Many systems will handle
95% of our requests but be missing one aspect. we'ro having a difficult
time deciding whether or not that single aspect is reason to avoid
that program. As a result, Rick and I are leaning more towards
the notion of engaging an independent computer consultant to help
us evaluate all our wants and needs. What we need to Dort out is
the essential from the non-assontial. Al=ont without exception,
the various vendors have indicated that they can provide, at extra
coat, the item or items that are missing from the pre-packaged software.
What we need to determine is whether or not that cost is justifiable
or whether or not we need the function at all. Wore hoping this
is what a consultant can toll us without supporting any one vendor
or maker of systems. In the next couple of weeks, we will attempt
to occurs the namos and references of reputable consultants and
their Poon. we will then bring it boforo the City Council to request
that one of the consultants be brought on board to help with our
Dolaceion.
STATE AND FEDERAL LEGISLATIVE ISSUES
Being that both the Congroso and the State LogiDlaturo aro in 0ossion,
their activity So of primary concern to us. Certainly, the primary
concern in both aroaa io financial. At the fodaral lovsl, the Gramm-
Rudman Bill and the overall efforts to oliminato tho Federal Budget
Deficit is having a direct impact on cities. Porhapa the moot significant
impact of federal action is the loan of tax oxempt status of traditional
municipal bonds. Currently, we aro seeing virtually no activity
in the bond morkot because of the indocisivanes0 at the federal
loval on the taxable status of bonds. Bond counsel and financial
consultants aro watching very close an to what may 1000 its tax
exempt status. It Dooms almost certain that Tax Increment Bonds
and Industrial Dovelopmant Revenue Bonds will bacoma taxable, and
thus lose attractive to u0e in the realm of economic development.
-15-
Council Agenda - 2/26/86
Certain parts of traditional municipal bonds for the installation
of sewer and water and streets may become taxable. This particular
part of the bill is perhaps the most upsetting since it tends to
invade the very foundation of municipal bonding. In the end, if
traditional municipal bonds become taxable, and the interest rates
climb because of that taxable status, then the federal government
has simply pushed the excess cost onto the local property tax payer.
Again, it has not solved the problem, it has simply taken it out
of the federal arena and put it in the local arena. The other major
federal impact this year is the discontinuation of Federal Revenue
Sharing. For the City of Monticello, that means a loss in annual
revenue of approximately $90,000.00. we have traditionally used
that Revenue Sharing to purchase capital equipment, thereby eliminating
the tax burden for our residents. with the lose of this funding
source, our capital equipment purchases will be transferred to the
tax rolls. At the state level, the primary focus is on the State
Budget ahortfall. Governor Porpich has proposed an 8.18 decrease
in local government aid and homestead credit. For the City of Monticello,
that moans a reduction in local government aid of about $20,000.00
after we have already certified our budget. The League and several
other government lobbyists arc working to restore the local government
aid at least for 1986. Also at the state level, there are bills
moving around concerning bond issuance, tax increment financing,
sewer and water assessment hearings, and certainly insurance coverage.
How these matters come out at the and of the short session is anybody's
guace, but we are closely watching the activity of all the bills
at the State Legislature.
OTHER
The formal contracts have been mailed out to us and executed for
the Softball Field Construction Grant Program. The final grant
award amount was $27,500.00 as amended by the State. I have boon
in contact with John and Roger so that we have construction preparations
wall in hand when weather permits. what will still need to be decided
by the Council is whether or not we wish to go beyond the strict
limitations of the grant, investing City dollars to expand the initial
construction phase. An in-depth coat study will be prepared with
staff racommandation for a later Council meeting.
1986 is an election year. Precinct caucuses will be hold and the
campaigning will begin. Besides City elections, the moot notable
will be Minnesota's Governor. This, of course, will be our second
year utilizing the punch card voting system.
The City has boon in contact with the cities of Big Lake and Backer
to discuss the potential for Tri -City Airport. The staff members
from Monticello and Big Lake visited airports in Mora, St. James,
and Now Ulm. Admittedly, we aro vary early in the preparation stages
and aro aware that a potential airport projoct could take anywhere
from 3-6 years. Our primary goal in to move cautiously in order
to secure no much state and federal funding assistance as possible
and to do it right the first time.
-16-
Council Agenda - 2/24/86
Civil Defense. (G.A. )
We have received no notification of any emergency events at the
Monticello Nuclear Plant. The Civil Defense sirens have been tested
and have been physically viewed during the operation of the sirens.
The five sirens that the City of Monticello owns are in good operating
order.
Assessing. (G.A.)
The assessment values have been placed for the 1986 assessment on
residential and commercial properties. Residential properties are
staying pretty much the same. With picking up the new construction
and with commercial, we are seeing a substantial increase in co=ercial
property values. The increase is'due to a lack of updating of 'commercial
property square foot values under the direction of the County Assessor
oi.nce 1982. The catch up game hasn't happened, and the State is
ordering a State increase for 1986 unless their property values
are increased. The commercial property values are being increased
to reflect the current sales of commercial property.
Zoning. (G.A. )
Wo have two new mombore on our Planning Commission, Warren Smith
and Barbara Koropchak, along with a new Chairman, Mr. Richard Carlson.
Our existing members are Joyce Dowling and Richard Martie. We had
an informational meeting with Planning Commission mombers and City
Council members on February 19, 1986, to discuss procoduro and roles
of Planning Commission members and City Council members. It was
a very worthwhile mooting with a lot of input received from both
sides. The zoning map has now been done, and we are now working
from the now text of the ordinance.
Building Inspection. (G.A. )
I have nothing further to add to what you received an of the and
of January monthly building inspection report. If you have any
qucations or anything you would like to add, I would be able to
answer them at the meeting.
-17-
Council Agenda - 2/24/86
Public Works Department. U.S.)
WATER
Other than the proposed water improvements and modifications for the
upcoming year, the main concern in the Water Department has been high
amounts of air in the water lines near the wells in the downtown
area. For the time being, we have appeared to have corrected the
major problem. We don't have an exact handle on what was causing the
major problem, but we did make some modifications in our operations
and equipment. We installed a new air valve on one of the pump
houses. We changed the timing sequence of the pumps downtown and at
the reservoir, and we made some modifications to the pumping height
of the water tower itself which may have some small effect on the
water pressure in the community. All of these modifications appear to
have taken the majority of the air out of the system. We are still
faced with some milky water and small amounts of air in the water due
to the significant amounts of water being pumped through the small pipe
on Cedar Street. This is due to be corrected with the water improvements.
SEWER
Much of the time over the last two quarters has been spent with the
interceptor sewer in dealing with residents -obtaining easements and
going over the details of the proposed construction with the City
Engineer. The bids for the interce,^.tor sewer are due in on March 4
with review to follow at the regular meeting on March 10.
We have begun work on the request for proposals for contracting out
operations of the Wastewater Treatment Plant. We expect to have this
proposal before the Council no later than the second meeting in March.
The Wastewater Treatment Plant is currently operating well within the
limits of the Minnesota Pollution Control Agency Discharge Permit. The
heating system at the Wastewater Treatment Plant appears to be working
well. The tests OSM had taken of the underground heating piping showed
many of the joints had been left unsoldered. I made a request to the
Paul A. Laurence Company to reimburse us for these costs. Their reply
was that the project was out of warranty and that we should have caught
the problem earlier. We will be discussing this further with John
Badalich in the future.
STREETS AND ALLEYS
The Highway 25 project now appears to be on schedule with an April
letting. Construction Should start sometime in late May or early
June. I will be meeting with the Wright County Highway Engineer
on March 6 to finalize agreements for cost sharing with Wright County
on both Highway 25 and West County Road 39. West County Road 39
construction should begin this spring as well. The construction for
this year is limited only to the widening of the shoulders and regrading
and replanting of the ditches. The following year, 1987, the shoulders
will be paved and thq entire surface will receive a thin overlay.
-18-
Council Agenda - 2/24/86
Additional street construction this year is included with the interceptor
sewer. Chestnut Street will be repaved with curb and gutter. 51 Street
from Maple to Pine will be repaved with curb and gutter. Depending upon
the outcome of tonight's item, Locust Street may be redone. And in
addition, Sixth Street will be constructed between Pine and Cedar Street.
This winter season has been a busy one for the Street Department: The
snow that we have received comes in just small enough portions that need
plowing. In between the plowings, we get small amounts that need sanding.
If our current supplies of sand hold out, we can expect to be approximately
$1,000 over budget in that area. Overtime hours are also approaching
budgeted amounts for this season. An early spring would be a welcomed
sight to us all.
PARK DEPARTMENT
This year we'll see the beginning of the Highway 25 construction in relation
to East Bridge Park. A storm sewer will be constructed running through
East Bridge Park near the gazebo. I assume that this storm sewer
construction will be one of the first things completed during the upgrading
of Highway 25. This will take the portion of East Bridge Park out of
service, very possibly through the 4th of July area. We may have to
make other arrangements with the Lions for the 4th of July celebration
in this area.
We are currently working on further development and cost analysis and
construction time tables for our four softball fields near the NSP
Training site. we hope to have all of our plans and schedules ready
for an early spring start.
The 4th Street Park will be affected by the interceptor sewer. The interceptor
sewer will require removal of a major portion of the existing hockey
rink and a major portion of the ballfield backstop area. This entire
area will be snow fenced during construction, but we will lose this park
for a major portion of the season. In addition, the City will have to
make arrangements for relocating or reinstalling the hockey rink
equipment and the softball field fencing. We have left these out of
the interceptor sewer contract.
REFUSE COLLECTION
This year is going to be an interesting one in regard to refuse collection
within the City of Monticello. Our contract with Corrow will be up this
year. We will most likely negotiate some new items into the contract.
With our compost facility up and operating, we will want to direct all
leaves within the City to that site. In addition, we may want to look
at some cost cutting alternatives in this area due to the sky rocketing
costs. It's possible we may go to a once o week pick up or have the
residents share in the costs directly for refuse collection. It is a
user orientated system.
-19-
Council Agenda - 2/24/86
Along these same lines, the Wright County Solid Waste Advisory Task
Force will be reviewing the County's Solid Waste Management Plan
in March of this year. This Plan, when accepted by the County Board
and implemented, could have major effects on the City of Monticello.
Some of the alternatives that are being considered are very costly.
The future of refuse collection in the United States, as well as state,
county, and city, is on extremely unstable ground due to landfill
abatement. John Fischer.of the Annandale Advocate will be doing a
series of articles on solid waste management in Wright County. He
has given his full support to the Solid Waste Advisory Committee.
I ask that you read the Wednesday, February 19, issue of the Advocate
if it is available to you. I think you will find it enlightening and
may give you some insight of the things to come in Minnesota, as well
as Monticello.
-20-
Council Agenda - 2/24/86
Quarterly Report from
011ie Koropchak , Economic Development Director
1. Chamber of Commerce - assisting in reorganization and with the
banquet, wrote new membership letters, and carry out of normal functions
as the contact person, for the Chamber of Commerce Office.
2. Housing and Redevelopment Authority - with the finalizing of Tax
Increment District 06 (Raindanee Properties) in December, the HRA
did not meet in January and the February meeting consisted of a work
session to review their financial statements and set goals for 1986.
3. Industrial Development Committee - The IDC continues to be an
active group, meeting at 7:OOAM and 12:00 noon, once a month. The
past months, I've been in the process of updating information for
the Monticello Community Profile, this being one of the requirements
for recertification of Star City. Another requirement is the Retention
Survey and Visit to Industrial Companies. Surveys were mailed out to
fifteen industries and at present I've visited twelve of those
industries. The visits have been a positive experience, learning of
the unique individual products being produced in our community and learning
of their concerns. This first hand knowledge also builds bridges between
the City and the Industries. Still another requirement is to update
the Industrial Development Committees five year goals and the setting of
goals for the year, 1986. The IDC's year performance will be evaluated;
noting goals accomplished, number of meetings held, and important agenda
items. All the above information will be summarized for an informal
presentation to the Star City representatives on March 12, 1986, 10:00A.M,
Monticello City Hall. A written annual report must be submitted by
March 31 to the State Economic Development Division. My plane are to
submit a copy to each of the City Council members upon completion.
The Airport Sub -committee visited Mora, New Ulm, and St. James in January
and now await the preliminary drawings of optional runway sites at the
present airport site. After receiving the drawings the committee will meet
again with the MIN/DOT Aeronautics Division for further directions. This
project is the result of a IDC goal. Also they are inquiring of the
feasibility of Minneapolis telephone lines to Monticello, and they will
be erecting an advertisement sign along Interstate 94, advertising available
industrial sites. The Industrial Development Banquet is scheduled for
Monday. May 19, 1986.
I attended a Star City Conference in St. Cloud and MIDA's (Minnesota
Industrial Development Asnociation) Winter Conference in Minnenpolis.
As noted on the agenda, City Staff has boon working with Pyro Industries, Inc
Sonctle , Washington. Four other industries have made initial inquiry of a
possible Monticello location, however,due to requested confidentiality, the
industrial names are not disclosed at thin time.
-21-
Council Agenda - 2/24/86
4. Downtown Retailers Association - A Monticello Streetscape Study was
proposed by Dahlgren, Shardlow, and Uban. This study was presented to
the Downtown Retailers Association at City Hall and at the Senior Citizen
Center. Following presentations, I met with three retail members inwhich
they discussed a possible smaller scale project rather than options 1 or 2
of the proposed study. At present, City Staff is evaluating the wisdom of a
Downtown Improvement Project at a small scale. The initial concept of the
overall Streetscape Design was to utilize the strong structural character of
the existing bridge in the detailing of streetscape elements to create a
cohesive, pedestrianized enviroment which reinforces the connection to the
river and provides a strong image for Monticello.
-22-
MONTICELLO SENIOR CITIZENS CENTER
REPORT FOR CITY COUNCIL FOR
MONTHS OF OCTOBER, NOVEMBER, DECEMBER 1985
JANUARY 1986
October - The Center participated in the Wright County Council
on Aging Fall Festival which was held at Buffalo.
There were approximately 900 in attendance with 500 at the
program. The Center's Ring and Queen for 85-86 are Jake and
Helen Balster.. At the festival we also had the longest
married couple, 67 years for Ella and Marion Larson and the
second oldest man and woman, both in their 90's. Our quilt
won the County quilt contest and the afghan contest was won
by Doris Angell. I was extremely proud of our Center's
participation and awards.
Also in October we sponsored a trip for 43 seniors to the
Ozarks. Both of these, besides are regular activities in
October and November, we taught ceramic class called Holiday
Ceramics for Community Ed, for child and a parent and had
15 participants. We also had a Senior Citizen Ceramic Class
with 20 participating.
November - The Community Education Senior Citizen Task Force had
a bake sale the Tuesday before Thanksgiving making a profit of
$270.00. All of the coney is used to subsidize the snow shovol-
ing and lawn mowing for seniors to help them remain in their
own hcmes as long as possible.
December - We had our annual Fish Fry. Our profit was $400
even though the amount present was down a little this year.
Our profits from the fish fry go to help defray the cost of
installing the shop dust collecter. Our Christmas Party was
extremely successful with 175 at a sit down turkey dinner.
Our seniors were Santa Claus, Mrs. Santa and photographers
for the downtown retailers.
January - We always start the New Year out by offering pool
and card tournaments. We have 90 people involved in the
tournaments this year. On Monday mornings we have cribbage
and Monday afternoon pool. Tuesday is S,liist, Thursday is
Bridge and Friday is 500.
Karen Hanson
Senior Citizen Director
-23-
GENERAL FUND -- FEBRUARY
AMOUNT
CHECK NO
Amoco Oil Co. - Gas
14.26
21840
Tom Eidem - Meals and expense
11.69
21841
Cummins Diesel Sales - Reg. fee for sem. - T. Moores
175.00
21842
Ramier b Cries - Reimb. for title from Burl. No. R. R.
1;000.00
21843
Little Falls Machine - Repair wings on snowplow
160.00
21844
State of MN. - Fire marshals pub.
6.00
21845
VOID
-0-
21846
J.C's. Body Shop - Repairs for. Fire Dept.
220.00
21847
Univ. of MN. - Reg. fees for R. Mack 6 R. Cline seminar
80.00
21848
Petty Cash - Petty cash reimb. at WWTP
129.95
21849
Corrow Sanitation - January contract payment
6.046.00
21850
Wright County Recorder - Recording fees for Sewer Easement
90.00
21851
Texas Refinery Corp. - 6 gala. crack filler
52.72
21852
Dave Stromberg - Animal control contract payment
212.50
21853
Beverly Johnson - Animal control contract payment
250.00
21854
Jerry Hermes - Janitorial at Library
239.58
21855
State Capitol Credit Union - Payroll ded.
225.04
21856
Social Sec. Ret. Div. - FICA W/H
2,694.34
21857
Commissioner of Revenue - SWT W/H
2,124.00
21858
Wright County State Bank - FWT W/H
4,476.00
21859
MN. State Treasurer - PERA W/H
1,420.93
21860
Dept. of Natural Res. - Dep. Reg. fees
144.00
21861
Dept. of Natural Res. - Dep. Reg. fees
12.00
21862
Dept. of Natural Res. - Dep. Reg. fees !
18.00
21863
James Preusse - Cleaning city hall
337.50
21864
YMCA of MPLS. - Monthly contract payment
529.17
21865
Arve Crimsmo - Mayor salary
175.00
21866
Dan Blonigen - Council salary
125.00
21867
Mrs. Fran Fair - Council salary
125.00
21868
William Fair - Council salary
125.00
21869
Jack Maxwell - Council salary
125.00
21870
Liquor Store - Reimburse Liquor fund for investments
57,797.97
21871
Veit Const. - Reimb. from State for IRB Bond
10.750.00
21872
Lyle 6 Alice Klatt - Interceptor sewer easement payment
2,551.23
21873
Lyle b Alice Klatt - Plants and bushes raimb. - Sew. case.
360.00
21874
Business 6 Ind. Dov. Committee - Annual payment to Comm.
4,000.00
21875
Liquor Store Fund - Raimb. Liq, fund for ins. on C. Erickson
175.11
21876
Northern States Power - Electricity
3.233.79
21877
VOID
-0-
21878
St. Cloud A.V.T.I. - Reg. fees for Fire Dept. seminars
101.75
21879
Dept. of Natural Res. - Dep. Reg. face
146.00
21880
Dept. of Natural Res. - Dep. Reg. fees
27.00
21881
MN. Section PCA - Seminar fee for S. Hancock
25.00
21882
Wright County State Bank - Purchase C. D.
160.000.00
21883
let National Bank of Monticello - Purchase C. D.
100,000.00
21884
Iten Chay. - Purchase of '83 1 ton truck
7,200.00
21885
Northern States Power - Utilities
6.820.54
21886
Feed Rite Controls - Poly phosphate purchase ,
941.00
21887
Banker's Life Ins. - Group ins.
3,630.70
21888
Unitog Rental Services - Uniform rental
205.30
21889
Big Lako Machines - Blades. etc. for snow plow
136.10
21890
Coast to Coast - Torch, drill, paint, files, etc.
188.36
21891
Hoglund Bus - Mirror, seal kit, seal - Mtca. Dept.
229.65
21892
Harry's Auto Supply - Wrench, switch, towels, etc. - Mtca.
209.64
21893
National Bushing - Wrench, Bearing, valve, etc. - Mtc- b WWTI
46I.28
21894
Dahlgren. Uban, etc. - Prof. services - Jan.
21,499.49
21895
GENERAL FUND
AMOUNT
CHECK Nt
Seitz Hardware - Rental house, 6 mist. repairs
286.59
2.
Smith, Pringle 6 Hayes - Legal for Jan.
1,071.00
21ay7
Maus Foods - Supplies for all Depts.
148.30
21898
VOID
-0-
21899
Milbank Ins. Co. - Insurance on rental house - Lindberg
324.00
21900
First Trust St. Paul - Fees for bonds - (Tax Increment)
443.26
21901
Local 049 - Union dues
126.00
21902
Ranger Products - Supplies for WWTP
116.03
21903
National Life Ins. - T. Eidem's ins. premium
100.00
21904
Marco Business Products - Repair copier at Mtce. Bldg.
110.18
21905
Union 011 of Calif. - Gas - Water Dept.
32.93
21906
Water Products Co. - Water meters
749.11
21907
Humane Society of Wright Co. - Animal control expense
43.00
21908
Monticello Chamber of Commerce - Dues for 1986
150.00
21909
Davis Electronic Serv. - Pager repairs for Fire Dept.
145.16
21910
AT 6 T - Fire phone
3.96
21911
Gartner's Hallmark - Frames for Service Awards
24.00
21912
Monticello Office Products - Chair - Mtce. bldg. - 198.05
374.54
21913
stamp pad, pens, paper, etc.
Orkin Exterminating - Pest control at WWTP
106.00
21914
Amoco Oil - Gas for St. Dept.
23.49
21915
Wright County Treasurer - Police contract
10.932.92
21916
Cyr Const. - Repairs at Johnson house
199.02
21917
McDowell Co. - Library furnace mtce. 1
365.05
21918
Simonson Lumber - Rapt, material for rental house 6 city hal
258.49
21919
Monticello Printing - StW p ±atals, cry., verifieJ aectu.
355.25
219 --
Monticello Times - Printing and pub. - Zoning map - 807.54
1,044.63
21S 1
Maus Tire Service Tire repairs for St. Dept.
231.73
21922
Monticello TW Hdwe. - Bulb and tape
3.57
21923
Adams Pest Control - Pest control at Library
39.70
21924
Den Franklin - Film for Sc. Dept.
18.97
21925
AME Ready Mix - Rental house repairs
32.25
21926
Audio Communications - Repair radio in Water Dept, van
259.22
21927
Johnny's Implement - Flasher 6 collar - WWTP
8.91
21928
Hydrotex. Inc. - St. Dept. - lube
311.40
21929
Central McGowan - Cyl. rentals
22.44
21930
Aspenglow Arts - Calligraphy for 2 Service awards
10.00
21931
Monticello Eye Care - Fire Dept. 4 eye glass cases
10.00
21932
Gordon Link - Gan
499.84
21933
Ruff Auto Parts - Generator - St. Dept,
25.00
21934
J M Oil Co. - Gas
459.50
21935
Plumbery - Supplies for rental house
104.94
21936
Rockmount Research 6 Alloys - Supplies - Mice. Bldg.
87.66
21937
Mats, Inc. - Freight on compressor pump
10.00
21938
Compress Air 6 Equip. - Compressor pump at Mice. Bldg.
229.90
21939
Oxford chemicals - Dead. - Mtce. Bldg.
55.93
21940
Bowman Barnes - WWTP supplies
153.41
21941
Brenteson Const. - 42 yds, salt sand
672.On
21942
Fullerton Lumber - Payment 037 on Fire Hall
14,391.00
21943
Goodin Co. - 2" check valve
52.89
21944
Controls 6 Motors, Inc. - Rapt. of gas motor - WWTP
74.91
21945
Mnrtio's Farm Service - Dog food
8.95
219,
Richard 6 Sarah Martis - Interceptor sower easement
1.816.80
2194.
North Central Public Service -Gas
4,940.03
21948
Jerry Hermes - Janitorial at Library
206.25
21949
Tom Eidem - Expense allowance
300.00
21950
GENERAL FUND
AMOUNT CHECK NO
Dave Stromberg - Animal control contract•
212.50
21951
State Capitol Credit Union - Payroll ded.
225.04
21952
Public Employees Retirement Assoc. - Ins. premiums
18.00
21953
Monticello Fire Dept. - Firemen's wages
793.00
21954
Golden Valley Furniture - Fire Hall carpet d vinyl
1,844.75
21955
VOID
-0-
21956
Central Eyewear - Glasses
31.00
21957
Earl F. Andersen - Loading lone signs, traffic cones - St.
413.14
21958
American National Bank b Trust - Issuance fee - Tax Inc. Boni
400.00
21959
Foster Franzen Ins. - Ins. premiums
6,099.00
21960
Pitney Bowes - Rental of postage machine
59.25
21961
Bridgewater Telephone - Telephone
953.76
21962
Snyder Drug - Cups for city hall
3.96
21963
George b Maureen Larson - Interceptor sewer easement
1,700.00
21964
Dept. of Natural Res. - Dep. Reg. fees
134.00
21965
Dept. of Natural Res. - Dep. Reg. fees
81.00
21966
Dept. of Natural Res. - Dep. Reg. fees
4.00
21967
Monticello Dep. Reg. 02 - Tax exempt plates for city vehicles
392.25
21968
MN. State Treasurer - PERA W/H
1,659.95
21969
Social Sec. Ret. Div. - FICA W/H
3,153.38
21970
Wright County State Bank - FWT W/H
2.987.00
21971
Dorothy Martie - Interceptor sewer easement
4,417.10
21972
Dorothy Martie - Rcimb. for 13 trees for sewar easement
1.560.00
21973
Dist. 742 Community Schools - Work Study program salaries
71.80
21974
Braun Eng. - Testing Inter. Sewer Project 6 6th St. Project
3,587.85
21975
Phillips "66" - Gas for Water Dept. van
72.5U
21976
Mobil Oil Corp. - Gas for Fire Dept.
12.10
21977
Holmes b Graven - Bal. on Tax Increment payment
20.00
21978
Feed Rite Controls - 10 drums poly
931.00
21979
Chapin Publishing - Adv. for bids - Contract for WWTP
149.48
21980
Anoka County Social Services - Payroll ded.
88.00
21981
Rick Wolfsteller - Mileage
89.75
21982
Burlington No. R. R. - Convert private crossing to public
crossing at Par West
4,433.48
21983
Olson Electric - Motor repairs, labor, bearing, etc.
1,667.76
21984
Dept. of Natural Res. - Dep. Reg. fees
124.00
21985
Dept. of Natural RF.s. - Dep. Reg. fees
72.00
21986
City of North Mankato - Road Patrol Parts
75.00
21987
Wayne 6 Barbara Ward - Rental Easement - Interceptor sew. eeio.
1,456.36
21988
Wayne b Barbara Ward - Permanent Easement - Intercep. Sewer
1,350-'l6.,?,, X
21989
Stara of Minn. - Annual Subscription for Mn. State Register
130.00
21990
Depart. of Labor 6 Industry - Boiler Inspection - WWTP
20.00
21991
Midwest Computer Services - Inventory Programming - WWTP
50.00
21992
Gary Anderson - Misc. Mileage and expenses
44.55
21993
Doug Spovacak - Clean 6 adjust typewriter at WWTP
75.00
21994
Tom Eidem - Travel expense
14.21
21995
Conway Fire 6 Safety Equipment - 15 - 5 gal.pails -Fire Depa•t.
329.00
21996
Ben Franklin Store - office supplies - Fire Depart.
15.49
21997
Payroll for January
27,382.84
TOTAL DISBURSEMENTS
514,008.31
C
LIQUOR FUND
10
AMDUNT
CEECA
FEBRUARY DISBURSEMENTS -- LIQUOR
N0,
Tom Lagergren - Carpet cleaning at Liquor Store
120.00
12212
Ed Phillips d Sons - Liquor r. •
2,154.19
12213
State Capitol Credit Union - Payroll.ded.
170.00_.
12214
Social Security'Ret. Div. - FICA W/K'
223.30
12215
Commissioner of Revenue - SWT W/H
181.00
12216
Wright County State Bank - FW'r W/H
492.00
12217
MN. State Treasurer - PERA W/H
128.83
12218
Eagle Wine Co. - Wine purchase
656.72
12219
Eagle Dist. Co. - Liquor
2,490.09
12220
Twin City Wine - Liquor
730.25•
12221
Quality Wine - Liquor
386.47
12222
Ed Phillips 6 Sons - Liquor
3,193.31
12223
Twin City Wine - Liquor
1,842.63
12224
Quality Wine - Liquor
859.53
12225
£d Phillips b Sons - Liquor
1,611.82
12226
Northern States Power - Utilities
580.15
12227
Viking Coca Cola_ - Misc. .mdse.
417.16
12228
Stromquist Dist. - Misc. aides.
31.90
12229
Cloudy Town Dist. - Misc. mdse.
128.25
12230
Coast to Coast - Store expense
1.75
12231
Service Sales Corporation - Store expense
13.05
12232
Dick Beverage - Beer purchase
2,996.90
12233
Dahlhefiner Dist. Co. - Beer purchase
9,356.50
12234
M. Documents Center - Book on Liquor Laws and Rules
7.00
12235
Jude Candy 6 Tobacco - Misc. mdse.
383.63
12236
Lovegren tee. Co. - Ica purchase
45.00
12237
Bridgewater Telephone - Telephone
55.12
12238
Frito Lay, Inc. - Misc, "mdso.
27.96
12239
Old Dutch Foods - Misc, mdse.
62.00
12240
Liefort Trucking - Freight
473.58
12241
Joe Hartman - Reimb. for material purchased for Liquor Store
86.03
12242
Thorpe Dist. Co. - Beer
2,410.80
12243
Bernick's Pepsi Cola - Misc. mdso.
376.00
12244
Monticello Times - Adv.
291.40
12245
Monticello Office Products - Office supplies
34.07
12246
Seven -Up Bottling - Misc. mdse.
120.90
12247
Alaskan Salmon Products - Salmon jerky
29.76
12248
Persian's Office Supply - Ribbons
8.89
12249
Crossloin Beverages, Inc. - Beer purchnse
9.524.80
12250
City of Monticello - S/ W billing for 4th quarter - '85
77.28
12251
Yonak Sanitation - Garbage contract
91.50
12252
North Central Public Service - Gas
482.96
12253
State Capitol Credit Union - Payroll tied.
170.00
12254
MN. State Treasurer - PERA W/H
131.34
12255
Social Sec. Rot. Div. - FICA W/H
227.64
12256
Wright County State Bank - PWT W/H
230.00
12257
Day Dist. Co. - Misc. mdso.
770.10
12258
Banker's Life Ins. - Group Ins.
'264.87
12259
Griggs, Cuopor - Liquor
665.72
12260
Eagle Dist. Co. - Liquor
2.826.27
12261
Eagle Wine - Liquor
440.50
12262
Ed Phillipe - Liquor.
878.31
12263
Joe Hartman - Reimbursement for decorations
5.51
12264
Payroll for January
3,026.28
TOTAL DISBURSEMENTS
52,991.02
10
CM OF 1WffICELLO
• ILrlthly-B ilding
Depart -L Rcport
r
1lonth of.Lnuary 19_0
PMHITS and USES
.-Inde
'Same MY ,rth "Laii Voir_.
-
--ThTi,[-.
POUQTS ISSUED Hmth December Ibnth January
Leaf Tear To Date
To Date
RMIDPIITIAL'
•2
Dumber . 2
Valu aum g 129,600.00
4
1510,930.00
2
156.430.00 $56,430.00
4
f 510,930.00
Face 2,040.10
2,734.10
312.30 312.30
2.734.10
Surcharges 198.20
255.45
26.20 26.20
255.45
OOMMCIAL
Number 4
1
1 t
t
Valu Lion 47,000.00
40,000.00
1,430.08 1.430.00
_ 40,000.00
Feee 364.00
239.00
14.30 14.30
236.00
Surcharges 23.50
20.00
, .70 .70
20.00
1NC097llIAL
(lumber
1
1
Valuation
Fees
Surcharges
PIIIHDI110
,
Number 8
4
4
rose165.00
145.00
145.00
Surcharges 4.00
2.00
2.00
0711PIL9
Number '
Veluall/m
Fees
Surcharges
'
.- TOTAL 110. PEW" 19
P
3
3
9
TOTAL YAUTATION 9 429.400.00
g 550.930.00
$57-860-00
9 57,960.00
a 550,930.00
TOTAL FIR; a 2.569.10
1 3,117.10
L --j-26- 69-
s 3.117.10
7mn1. cuaCuaecE7 9 215.70
9 277.45
6 78.90
S. 28.90
4 277.45
Cuftmff 10MI
tq,.0lte
PWUT HAnMI Number
MINI_
Valuation
2M=GL. 77118 veer Lost Year
1
Single ►aurally 2
1 535.20
S 48.59 1 93100.00
2 0
Dupi ea
1
0 0
N11LL-fudly, 1
7.104.60
20/.20 I�16.400.00
10
Commercial
0 0 '
Industrlel
0 0
R es: Garages
0 0
signs
0 0
Publle suilsings
,
0 0 .
ALTERATION CR REPAIR
Dwellings 1
34.30.70
1.4]0.00(
1 q n
COmeeretal 1
238.00
20.00
40.000.00
1 1
lnduetrial
0 0
1
I LI
I PWIOI110
I All typo 4
145.00
3.00
4 0
i ACCESSONr STAue7uw
eu10e3ng Poole '
0
0.
1 Decks
1
1
0 0
-
iTTMPOAAAT PERJUT
1
o 0
DEMOLITION
0
MALI a
13, 117.10
277.49 JS$%1930.00
$277 .;5
9 3
`
INDIVIDUAL PEP.MIT ACTIVITY REPORT
MONTH OF Jan-ty , 1986
ERMIT
4 DESCRIPTION
Pf� NAME/LOCATION
IYALUAS ION
IPERMIT
SURCNARGEE PLUMBING IS URCNARGFl I
UMBER
II
86-843
finple really Dwelling
STI 0annle Oorw%06.vast 4th St.
6 43,400.00
a 253.30
f 27,70 8 23.00
-i0
66-649
Angle ►4a11y Dwlllnp
fT 111b 6 Judy Cyr/2360 Hhlte Oak CirCle 0 0,700.00
6 28I.90
f 24.:5 0 23.00
.30
86-846
12wnit Apartment
MT Licnal Kull 6 flaw Oppren/
'
921 Colt Course Road,
1416,400.00
11,324.00
8 208,20 S 76.00
.50
:6.647
office Rmoodel
AC TiaOb Const./1107 Hart OMa*vard
1 40,000.00
1 238.00
f ' 20.00 -6 23.00
.50
66-848
:season Awoodei
AD Villi" Hapnar/1109 Club Vlev Drive
6 1,430.00
f 14.30
9 .70
, _
SOTVA
6550,830.00
62,111:50
f 275.0 11143.00
1
,2.00
1
I
. PI" R6VIE11
$6.046 12 -unit N"tawnt
1
, 1
I � I
IMT Llan:l Kull 6 Silva UP9r4n/
t11 f21 Colt Course Rob
TOTAL PLw ANItp
i
1 '
i TOTAL f1VSHU11
: ffo.4d j
/ 860.00
r {
I
3 3,3:4.53
'ERMIT
VUMBER
66-849
86-850
86-851
86-852
86-853
86-854
86-855
86-856
86-857
INDIVIDUAL PERMIT ACTIVITY REPORT
• MONTH OF FEBRUARY , 1956
DESCRIPTION ,•P NAME/LOCATION VALUATION
Basesenc remodel AD Wayne Yonak -- 3 Hilltop Drive 6 10,000.00
Single fast dwelling SF Patrick Sandrataky - 2585 Nita OYk
circle 53.400.00
Single fastly dwelling SP Ha win Ceorgs Bldrs. - 9 Fairway Or 44.500.00
Unuae re sld lag AD Charlotte Adams - 818 West Broadway 3.000.00
:,sea remodel AD Vincent Hayer - 110 Craig Lane 1.630.00
Single family duelling SP Jim Ashwill - 100 Craig Lane 44.000.00
Two family dwelling D Daylo Vaches Const. - 250 6 252
Marvin Elwood Road 84.200.OD
Office remodel AC Monticello Times - 116 E. River St. 20.000.00
Interior house remodel AD Doug 6 Carol Pitt - I25 E. 6th St. 3.000.00
TOTALS 1263,530.00
TOTAL REVENUE $ 1.751.05
rrrC "-
(PERMIT SURCHARGEIPLUMBING ISURCHARGr.
1 80.50 3 5.00
•293.20 26.65 6 24.00 $ .50
258.25 22.25 23:100 .50
38.50 ' 1.50
14.30 .70,
256.Q0 22.00 23.00 .50
385.60 42.10 42.00 .50
140.50 10.00
31.50 I.SO
$1,505.35 1131.70 3 112.00 6 2.00
CITY OF IIR7TICEU0
7trlthly�0ailding licpartmmt neport
lbnth of 'FgRRIIAR 9gI5:
M•7UUM and US78
Last
Ila e 'a". tv-L.1, ' [.eat Yaar
This Ycar 1
p67UOT3 ISSM 7SMth JANUARY
tbnth FESRUAR' Lest It., To Bate
To Oato
I
11JmIlmiT3AL
.
liumbor • 4
8 1 3
12
Valuation f $10,930.00
S 243,530.00 1 8,500.OD i 64,930.00
5 '754.460.00
Faae 2,734.10
11364.85 7 I.SO 383.80
4,098.95
Surch"goe 255.45
121.10 4,25 32.45
377.15
001MCIAL
Number 1
Valuation 40;000.00
1 1 2
20,000.00 15,000.00 16,430.00
2
_ 60,000.00
Foes 238.00
140.50 110.50. 124.80
'
378.50
Surcharges 20.00
10.00 , 7,50 8.20
_ , 30.00
]J7 Witilua
-
Number
Valuation
M
'
Foes
Surcharges
F IIJtmjllo
i(wbar 4
4 1 1
8
Foos 145.00
112.00 12.00 12.00
257.00
Surcharges 2.00
2.00 .50 .50
4.00
oi7ltlis•
ttumbcr '
Valuation
,
ran*
Surchargoo
'
YOTAL N0. 7'0U117:';,
9
13
3
6...
22
TMAL VNIIAT 1
O
TOS,Si, frF.,}
8 3,117.!0
1 1,617.35
1 194.00
8 520.60
{ 4,734.45
'14rN. Sunt IIAlILL9
3 277.44
,71.10
25
A 9
a 41l.IS�
00UMIT 7 IMI
� ",-'),r to Rate
3'Ft012Y 2tAIME k7uraber
Pt7US�T Sj'R 5y + t' Valumtlm '!hie year !.eat vaar
5111 le Fatally Y 3
E 807.43 E 70.90 1141,400.00 S
0
L'upiax 1
385.60 42.10 84,200.00 t
0
7911 ti -f ad7y
1
0
Comaerclal
0
0
Industrial
0
0
Ras. Cnragas
0
0
01011
0
0
Nulfa gwtld lass
0
0 •
AL7UL4n0ll CR RVAIR
'
IMellinge 4
171.60 6.70 17,430.001
Commercial 1
740.50 10.00 20.000.00 3
.7
Industrial
2
2
� t
rluiElul3
All types 4
112.00 2.00 6
1
ALCEMAY STAUL-TUAL1
'
Ewine1110 roots '
, 1 0
0 '
Pacia
0
0
TLIU`UAAAY TCN427
+ r
0
4 ,
' 0
,
0
0,
BuluwnuN
1
TOWS 13'
11.617.57 1 113:70 1267.530.00 22
6
1985 YEAR ChD LIQUOR STORE. REPORT
1 have enclosed a copy of the 1985 year end liquor store financial
report which compares operations between 1984 and 1985. 1 have not
made this an agenda item but am including the report for your,
review and should you have any questions, you could contact Jou or
myself nod we will try to anr,wer your questions.
After reviewing the report, if you would like to have Hr. Hartman
attend the next Council. meeting to review the, tinan¢ia3 statement,
please let me know and we will place this as an agenda item on the
ne.Nt meeting.
Although gross sales ft 1985 were up approximntely, $26,000.00 over
1984, we are assuming the majnrity of the increase in sales Is
attributable to the new excise tax which was added October 1st, 1985.
Under expenses, you will notice that insurance costs were approxi-
mately doubled for 1.985 which we anticipated but have., little control
over. This additional $12,000.00 .for insurance accounts for most
of the increase in expenses over the previous year. The operating
Income of: $71,035.00 for. 1985 is under the $82,636.00 figure of 1984.
in 1984 she $12,636.00 operating income figure should be added to
the $70,000.00 that was transferred out to the Sewer Fund. Again
the operatin3 income reduction Is primarily to the increase in
insurance cost. Overall, tine financial. report and groan profit
percentages appear in line with our o-cieirations.
1.986 is nomewhat uncertain due to the proposed highway 25 conAtrur-
cl,on and time will. cell whether the construction affects our sales
during the prime time of June, July and August.
r
'MONT ICELLO;MUN I CIPAL, LIQUOR,.
- " -
--- -
-" OALAIICE cktcr
_
_
LLCUOR$TOGE
-
..
�
a202'f8'
�CURRCNT,ASSET9;"."-
- _"
- - -
's CIVANGE>FUlIp,
-,1,OD0.00
4 1,000.00,
-
- CASH LN'OANIi';- CHECKItIO
I9,43T.34
d9l022.29'
CASH,.IH, FANo'-; iRCB.TP.IL'TED;
=119:80"
1,614.80
-- ,IliVESTMENTt3-
323.169.73
214,809.10
I�.IN0E8IMCNTB-- RESTRICTED.
47.5.,0.20.
-
1 �', ACCOUNTfi RECEI VAbLi
_48._360:03
.17.i, 11
.00,
NSF, CHECK,-- RCCCIAJAVL&
74';06
'44.a
- 'INVCNTORIES-.
109,049.79
REPAID' INSURANCE
3.071.69'
_89:476.7$'
'^-,533.69
UIIAMORTI_2ED'DOt:D OItCO1111T
- _
:00
�- :--_----
239..33
~--- -�
TOTAL CURRENT ASSETS
"4
302,454.87'
4'
e2012r o,6
PROPERTY AND, EQUlPh@IT
LAND
.B L.B39:99
6.93Q .99,
4' DU ILDINGS'AND ,tMP1E0VaH8NT8'
701',671,pa
131:671.:,0,4
,PARIf1140 LOT
®.517.30
0:513,.80,
g
FURNITURE, AND FIXTURES
;58.460:31
501480..31
ACCUM. DEPR. - DUSLDiNO8
( '37,327;30)
I -.531^.78.701
ACCUM.;DEPR. .- PARKIN0,L01t
'( 6,380.901
ACCUM DEPR=FURlIT(JRE S'FTXTURE
'1 39.,-181,.99)
'( 32;.073.50.
j
TUTAL PROPCRTT AND 'EGUIPMENT
'�'
14".710.9:1
)
153.494'.29-
_
•------_"---
�_�.:..--.-,
YOTAL ASS.P.79
4 6i9,173.9.
's=
.9 373;776'.79'
—
1
1
G
MONTICELLO MUNICIPAL LIQUOR
BALANCE SHEET
MUNICIPAL LIQUOR STORE
DECEMSER 31, 19E5 AND 1984
LIA:.I:.IT.L: AND CGUI Ty
CURRENT LIABILITIES
ACCOUNTS PAYAOLC
20,929.is
f 36,328.65
SALARIES PAYABLE
818.88
928.37
PAYROLL W/H - PERA
13.37
20.46
PAYROLL WH — FICA
22.49
33.94
BOND INTEREST PAYABLE
1,237.50
1,787.50
ACCRUED VICK LEAVE i VACATIUNs
1503.5:
1-+06,93
BALES TAX PAYABLE
------------•
8,391.84
8,494.79
TOTAL CURRENT LIABILITIES
i 40,016.71
-------------
4 48,900.64
LONG—TERM LIABILITIES
EONOB PAYABLE
TOTAL LONG—TERM LIABILITIES
TOTAL LIABILITIES
EQUITY
IITITAINEO EARNINGS
AMMUEB OVER EXFENDITURCS
TOTAL COUITY
TOTAL. LIABILITIES AND EQUITY
f 45,000.00
-------------
1
45,000.00
• —••-85,016.71
f 65.000.00
-----------^
• 65.000.00
s -113.900.64
459,876.11 f 416.6:3.39
100,281.00 44,254.93
_- -------------
f 560.157.11 s 459,876.11
-------------
4 645,173.82 f 573,776.73
............. ......a.......
41
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
MUNICIPAL LIGUOR STORE
:.a...a..a�...:..:....aa.s a.:.aa. Ra.�FORa.ME�TWG!`..SON........HS ......m...cR„3.1985= AND ........�..............
�ra�a.�so+c...=-�.a.�
(:URr,ENT-PCRIOD CUR -P3 YEAR-TO-DATE' Y -T -D £AME-FD-L3T-7,,R F?-LYR T -T P-L9R
T-YYTD 'r
AMOUNT RATIO AMOUNT PATIO AMOUNT kATIQ AMOUNT RATIO
SALES
LIQUOR 6
DEER
DINE
OTHER ,M05E
MISC. NUN -I AAADLE $ALES
DEPOSITS AND REFUNDS f
BOTTLE DEPOSIT - MISC
DISCOUNTS
TOTAL SALES t
COST OF GOODS SOLD 9t
GROSS PROFIT t
GENERAL AND ADIM. EXPENSES
PERSONAL SERVICES
SALARIES, FiSOULAR 9
PERA
INSURANCE, MEDICAL AND LIFE
SOCIAL SECURITY
TOTAL PERSONAL SERVICES 9
SUPPLIES
84.919.30
33.03 6
383,232.10
29.15
9
85,307.62
34.08 9
204,496.40
30.09
.117,938.98
45.83
513,059.34
53.81
113,240.24
46.04
308,873.25
53.83
45,497.21
17.69
135,482.10
13.93
40,333.30
16.07
112,369.67
11.91
6,669.46
2.59
26,238.47
2.70
6,254.60
2.50
26,994.77
2.86
5.173.35
1.23
ILr34:.93
3.7G
..:4
..17
13,381.21
..42
631.41)
( .251 1
1,443.251
( .15)
419.87
t
1.308.27) f
.14)
9.22
.00
156.96
.02
87.43
.03
531.03
.06
369.84)
( .14) (
573.46)
f .06)
l
103.455
( .04) (
-------------
123.43) (
.01)
---_--
-----------
257,206.27
-------------------
99.99 4
9711495.29
------
100.00
1
-----"'
250,217.62
99.99 9
943,417.25
100.03
191.115.06)
( 74.3019(
765,636.35)
( 76.81)
4(
196,111.19)
f 79.30){(
------ -------------
743,531.93) (
78.65)
-----------
66,091.21
------ ------------
25.69 6
205,858.94
------
21.19
-------------
1
34,106.43
21.61 9
201,985.32
21.37
14,445.99
5.62 1
63,149.20
6.30
1
15,324.39
6.20 t
60,394.69
6.39
483.16
.19
2,033.79
.21
599.77
.24
2,372.33
.23
979.63
.38
3.879.44
.40
1.094.73
.44
4.349.72
.46
843.99
.33
3,512.51
.36
1,044.88
.42
-------
3,404.14
-----
-----16,732.67
.36
-----------
IA., 7Z2.67
------ -------------
6.52 1
72,373.01
7.47
1
16,263.77
7.30 4
70.320,90
7.46
OFFICQ BUPPLIGS t 292.65
GENERAL OFERATINO SUPPLIES 1,443.76
MAINTENANCE OF DLDO. SUPPLIES 23.87
SMALL 70OLS AND MINOR EQUIP. 32.91
TOTAL SUPPLIES 6. 1,792.26
.11 0 ^9.06 .05 1 12.31 .00 9 138.64 .01
.56 2,717.95 .39 699..67 .1..0 ±r 479.77 .37
,OS 27.84 .00 131.48 .05 136.07 .01
.01 33.91 .00 41.97 .02 46.96 .00
.6t t 4,303.73 .43 1 911,44 .33 1 3,101,44 .39
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
MUNICIPAL LIQUOR STORE
.s..........a.....:..:...._..>...............
FOR THE
........
TWELVE MONTHS ENDED DECEMBER 31, 1985
..:.....................................
AND 1984
�=.a...
-_:,__.z.=:
sss....-
CUREENT-FERIOD
CUR -PD
YEAR-TO-DATE
Y -T -D
SAI:E-lO-L'=T=7E
FD-LYR Y-,-O-LST--..,
VIL-Li
AMOUNT
RATIO
AMOUNT
BAiI3
AMOUNT
t.ATIO
AMUllIL`
FAT I:
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES (AUDIT) 4
495.00
.19 4
2,849.75
.29
1
495.00
.20 0
3,010.00
.32
COMMUNICATION
185.75
.07
715.64
.07
226.61
.09
646.45
.07
TRAVEL -CONFERENCE -SCHOOLS
.00
.00
428.00
.04
.00
.00
.00
.00
ADVERTISING
1,066.53
.42
2,012.93
.21
625.75
.25
1,789.66
.19
INSURANCE. GENERAL
6,306.31
2.45
24,020.00
2.47
3,033.06
1.22
11,928.63
1.26
UTILITIES. ELECTRICAL
1r/ .6d
.67
7,007.59
.72
1,562.53
.62
6.691.00
.71
UTILITIES, HEATINO
1,087.87
.42
2,249.36
.23
625.26
.25
1,787.42
.19
UTILITIES, S 3 U
77.28
.03
411.33
.04
72.86
.03
528.82
.06
MAINTENANCE OF EQUIPMENT
210.20
.09
2,193.77
.23
835.89
.33
1,363.88
.14
EQUIPMENT
33.97
.02
395.77
.04
.00
.00
.00
.00
DUES, MEMBERSHIP, SUBSCRIPTION
160.00
.06
160.00
.02
.00
.00
163.00
.02
TAXES AND LICENSES
12.00
.00
103.25
.01
.00
.00
84.25
.01
GARBAGE
274.50
.11
1,062.00
.11
247.50
.10
990.00
.10
DEPR. - ACQUIRED ASSETS
2,693.94
1.03
10,775.34
1.11
2,734.44
1.09
10,937.66
1.16
OTHER
220.08
.09
220.08
.02
__'-__
173.17
-------------
.07
------ -------------
1.73.17
.02
------
-------------
TOTAL OTHER SERVICES 3 CHARGES$
14,568.01
------
5.66 6
-------------
94,604.91
5.61
0
10,652.31
4.25 4
40,095.94
4.25
DEOT SERVICE
INTEREST 0
742.50
.29 0
3,319.53
.34
$(
969.87)
t .39)9
4,810.52
.51
PAYING AGENT FEES
.00
.00
20.00
.00
.00
.00
20.00
.00
TRANSFER OUT
.00
.00
.00
_____________
.00
______
70,000.00
-------------
27.97
------ _»----------
70,000.00
7.40
------
TOTAL DEBT SERVICES 9
742.50
______
.29 6
3.339.33
.34
------
$
69,030.13
-------------
27.58 9
______-------------
74,930.32
7.91
------
_____________
TOTAL GENERAL i ADIM. CXPENSESO
33,855.44
------
13.16 0
-------------
134,221.08
-------------
13.53
------
0
99,927.65
-------------
39.49 $
------ ---
199,249.90
»___»___
20.01
o
TOTAL OPERATING INCOME 6
-----------
32,235.77
------
12.33 0
71,035.86
7.34
0(
44,721.22)
117.87)0
12,636.32
1.36
0111ER INCOME (EXPENSCS)
1NTERCST INCOME 0
7,32/.91
2.93 0
29.077.54
2.99
0
9,174.86
3.67 $
31,957.21
3.37
01HER INCOME
94.00
.03
472.00
.05
91.00
.03
231.00
.02
CASH LONG/SHORT (
90.30)
( .04) t
299.40)
( .03)
------
(
76.391
-------------
< .03) (
------ ---
449.81)
»__---
( .03)
------
_.__..__.._.__
IOTAL UTHEk INCOME (EXPENSES) 1
7,3."2.41
..._.�
2.94 $
~
-------------
29,245.14
•...100.291.00
3.01
f
9-,17A),5J
3.67 $
~ V
3Lr619,40
3.34
-
----
NCT INCOML 0
39.559.19
13.37 $
10.33
9l'*�•3Sr542.25J
t14.:0)0
44.254.52
4.:'0
.............
......
.............
......
... M........
...... 1..111.......
*p.l
A if
I
MONTICELLO MUNICIPAL
LIQUOR
Passe 1
GROSS PROFIT BY PRODUCT SOLD
For
the Period 10/01/85
to 12/31/65
u
_=x.xxaxaa.._��_ac_xsexseaeaxaxaa=sxa.a.�seasaxe=aaa=a.aeasax..:..axxaaexc-a.a.x
Current
- Period
Year - to - Date
Amount
%
Amount
%
LICIUUR SALES
4 847919.30
100.44 $
283x232.18
100.20
DISCOUNTS
< 369.84)
( .44) (
373,46)
( .20)
COST OF SALES - LIQUOR
621285.69
73.67
2227359.59
78.67
GROSS PROFIT
$ -227263.77
26.33 $
.aaaa.
60799.13
x444. _=:=�a..a
21.33
sa.o.a
DEER SALES
axsssszmmzam_
1177938.98
100.54
51.17059.3.1
100.28
IiEPOS1IS AND REFUNDS
( 631.41)
( .54) <
17443.2:7)
( .20)
COSI' OF SALES - BEER
957115.0:7
81.08
------
4141260.57
-------------
80.97
- ------
GROSS PRUF11'
-------------
S 227192.52
18.92 $
977-750.52
19.03
rats:..
WINE SALCS
.............
457497.21
......
100.00
xcmoc-..-asaaa
13:,1482.10
100.00
FUST OF SALCS - WINE
267111.69
57.39
93 712.38
68.80
r'-uROSS PROFIT
--
S 197385.02
42.61 4
......
127269.72
..sa a_,c cssaaat
31.20
s sasaa
OTHER SALES
...rasa......
67669.46
99.86
26738.47
99.41
DOTI'LL UEPUSII' - 14I8C
9.22
.14
136.96
.59
COST Or SALES OTHER
37651.27
34.67
197014.17
-
72.04
URUSS PI%UFIT
$ 37027.41
45.33 $
77301.26
a. ........ a..
27.96
.as..■
PPT SC. N014 -TAXABLE BALES
...........as
37173.33
s.s.a.
100.00
151342.95
100.00
LOS - MISC. NUN TAXABLE
27133.26
67.22
117103.11
-
72.37
GROSS PROFIT
6 17640.09
32.78 S
47239.84
27.63
sssassss.aara
sr.asa
■ass.-.acsr.rf
�r.rs■
TOTAL GALES
2577566.69
116.56
9717911.79
334.38
'IOTAL L'OSI UI- GALES
1911115.06
022.50
7651636.35
790.15
IOI7AL GRUBS FIRUFIT
i 667451.63
094.06 9
:061.175.44
344.43
.■ssu ssrao■
u..rr
.............
14.477.
A if
I